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February 17, 1999 Work Session
Mayor Gary L. Peterson CITY OF COLUMBIA HEIGHTS (� Councilmembers Donald G. Jolly 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806MarlaineSzurek Julienne Wyckoff City Manager Walt Fehst ADMINISTRATION NOTICE OF COUNCIL WORKSESSION Notice is hereby given that a Council Work Session is to be held in the CITY OF COLUMBIA HEIGHTS as follows: Meeting of COLUMBIA HEIGHTS CITY COUNCIL Date of Meeting: WEDNESDAY, FEBR UARY 17, 1999 Time of Meeting: 7:30P.M. Location of Meeting: CITY HALL CONFERENCE I AGENDA 1) Street Sweeper Replacement 2) Storm Water Utility Proposals 3) GIS Physical Feature Data Base Proposals 4) Water Modeling Proposals (water quality/distribution issues) 5) First Reading - Ordinance Pertaining to Absence of the Mayor 6) First Reading - Ordinance Pertaining to Council Salaries, 7) Purchase of New Copier - Police Department 8) Draft Sign Ordinance Amendment 9) TIF Special Legislation 10) Copier Bids - EDA and Parkview Villa 11) County Expenses for Calendar Year 1998 is The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights'services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, To make arrangements. (TDD/782-2806 for deaf or hearing impaired only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER 1) City of Columbia Hei hg_ts Public Works Department Work Session Discussion Item Work session date: February 17, 1999 Prepared by: Kevin Hansen, Director of Public Wor Lauren McClanahan, Public Works Sup ' endent Item: Replacement of Athey Mobil Street Sweeper, unit #0001 Background: The Athey Mobil Street Sweeper, unit #0001, was purchased in 1990 with a bid of $111,898.20, less trade- in of $16,287.00, for a total purchase price of $95,611.20. Unit #0001 is a broom -type, high lift, four wheel street sweeper. When purchased, it was projected to have a 12 year life expectancy and it's 1998 replacement fimd value is $75,833. The adopted 1999 budget has $85,000 allocated from fund #603-49510- 5150 to replace the Athey Mobil Street Sweeper. The Athey Mobil Sweeper is nine years old and has an estimated trade-in value of $25,000 to $30,000. Most municipalities are trading -in their sweepers when they are between five and eight years old to rnaximize the trade-in value. Public Works has been dissatisfied with the performance and operation of this sweeper since it was purchased. We have worked with the dealer and the manufacturer repeatedly attempting to resolve poor performance issues, to no avail. After numerous service calls and adjustments, they concluded that this particular model of sweeper is not well suited to clean up heavy sand, debris, leaves and paper, due to its small single engine design and limited hydraulic power. The Athey Mobil Sweeper has a history of hydraulic, brake, and air conditioning problems with a total history repair cost of $56,165. It is four years older than our Elgin Eagle Sweeper, has 293 fewer hours of operation, and has cost the City $8,732.07 more to repair and operate than the Elgin. If the Athey Mobile is not replaced, approximately $5,000 will have to be spent on parts to replace the sheet metal in the conveyor area, prior to the 1999 sweeping season. In addition to mechanical problems, the cab space is physically small which limits the manuverability of employees in the operation of the unit's controls, making it a safety issue. Analysis/Conclusion: The City currently owns and operates two broom type, high lift, four wheel, street sweepers. One is the 1990 Athey Mobil and the other is the 1994 Elgin Eagle. To replace one of these sweepers today with a comparably equipped four wheel sweeper is estimated to cost about $135,000, without trade. The other type of sweeper available is a three wheel design. ❑ Advantages of four wheel sweepers: 1. They drive like a truck. 2. They can travel at a speed of 55 mph when not sweeping. 2/17/99 Worksession Replacement of Athey Mobil Street Sweeper, unit #0001 Page 2 3. Generally speaking, they have better suspension than 3 wheel sweepers. 4. They have about the same operator visibility as a dump truck. ❑ Disadvantages of_four wheel sweepers: 1. Purchase price is generally $25,000 to $30,000 higher than for 3 wheel sweepers. 2. Maintenance costs are higher than for 3 wheel sweepers. 3. They have difficulty sweeping street/alley approaches because of their long frame. 4. They have to pull alongside a dump truck to empty their load. Public Works, in a effort to improve the efficiency and effectiveness of street sweeping operations recommends replacing the Athey Mobil 4-wheel sweeper with a 3-wheel sweeper. Three models, the Johnston, Mobil and Elgin, can be purchased off the state contract that will expire February 28 1999. They were demonstrated, operated, and ranked by the Public Works Superintendent, Shop Supervisor, and City Street Crew Operators. The review criteria was: Overall functionality, owner reference, broom pickup, serviceability, repair accessibility, maneeverability, bin dump process, driver visibility, standard features, future city operations, availibility ofparts, vendor service, final cost, and driver comfort. The Johnston is manufactured in California and has only recently been introduced outside of the West Coast. It has been on the market for less than ten years with very few having been sold in Minnesota. In staff s opinion, it has a serious draw back: When dumping in a dump truck on location, the operator has to back-up perpendicular to the truck when he empties the hopper. The Mobil is essentially the same design as the Elgin Pelican. The 3-wheel Mobil has not sold well in Minnesota and from our discussion with the local vendor, it is staff s opinion that parts availability and service may be a problem. Additionally, the Mobil broom drives are available only in a hydraulic version which offers less power than the mechanical drive version offered on the Pelican. Street Sweeping Contractors in the Twin Cities have historically chosen to use the 3 wheel Elgin Pelican sweeper because of its simplicity of maintenance and repair, maneuverability, broom pick-up, reliability, efficiency, availability of parts, customer service, reasonable cost and retention of resale value. Skilled operators can significantly reduce operational time by making use of the tight turning radius and front dumping capabilities of the Elgin Pelican sweeper. The Shop Supervisor and the Street Foreman toured the Elgin factory about 3 years ago and were impressed with the quality control and helpfulness of the manufacturer. Recommendation: 1. Staff recommends the acquisition of one new 3-wheel Elgin Pelican Street Sweeper from the state contract with a total cost not to exceed $84,000, excluding sales tax. - or - 2. Staff recommends the acquisition of one new 3-wheel Athey 3WS Street Sweeper from the state contract with a total cost not to exceed $63,000, excluding sales tax. If the Mobil is selected, staff is concerned about the limited number of sales and vendor service during the warranty and therefore, recommends purchasing an extended two year warranty for $6,000, resulting in a total cost not to exceed $69,000. KH:kh CITY OF COLUMBIA HEIGHTS 9,��f Capital Equipment Purchase: Street Sweeper Points to Consider: 1. The 1990 Athey Mobil currently needs about $5,000 of repair work to make it operational for the 1999 sweeping season. And the city will still have a low efficiency sweeper. 2. The current state contract, which expires at the end of February 99, would save the City of Columbia Heights approximately 3-5 percent, after a new state contract is negotiated. 3. If the city did not use the state contract, the bidding documents would be oriented towards a mechanical broom driven sweeper, such as the Elgin SE. 4. Based upon past experience of the Public Works Superintendent, the Shop Foreman, and the Street Foreman, and in discussions with other city street departments, it is our opinion that it is in the best interest of the city to purchase reliable, proven and efficient equipment. 5. The Elgin Pelican maintains value with proven reliability and performance with an excellent resale history. 6. 424 Elgin Pelicans have been purchased in Minnesota and Wisconsin in the last 25 years. 7. Elgin Pelicans are the choice of Sweeping Contractors in the State, along with many cities and counties. 8. In our direct comparisons, the Elgin Pelican will pickup fall debris such as leaves and paper more efficiently than the other sweepers. It is all that is used at the State Fair. 9. Parts and service are readily available locally. The other two vendors were less direct and uncertain as to parts availability. 10. When our 1994 Elgin Eagle is at the point for replacement, staff intends to conduct an evaluation to going down to one sweeper and contracting out a portion of the work, for disposal reasons. It is staff s opinion that the Elgin Pelican would best fit this potential operating change due to performance, reliability and resale value. 11. Very few of the Johnston and Athey 3WS have been sold in Minnesota. 12. Staff has received average to less than average references from Roseville and North St. Paul on product reliability for the Athey 3 WS. 13. The Elgin Pelican has seating and suspension options allowing for improved ride and less road impact to the operator. 14. The Elgin Pelican SE is the only mechanical broom sweeper available off the State bid. This provides substantially more rotational power than the hydraulic brooms virtually eliminating broom stall. a) City of Columbia Heights Public Works Department Work Session Discussion Item Work session date: February 17, 1999 Prepared by: Kevin Hansen, Director of Public Work` Item: Proposals: Creation of a Storm Water Utility Background: The City Council authorized staff to obtain proposals for the creation of a city-wide Storm Water Utility in 1998. Staff prepared a request for proposals and sent out requests to the Consulting Engineering firms of Bonestroo, Rosene, Anderlik & Assoc (BRA); Short, Elliott, Hendrickson, Inc. (SEH); and WSB & Assoc (WSB). Staff selected these three firms based upon their prevalence in successfully setting up storm water utilities in the state. All three firms responded and submitted proposals to the city. A storm water utility is a method of financing the administration, planning, implementation, and maintenance of surface water programs. The utility can include capital improvements, personnel costs, street sweeping, leaf pickup, lake management, drainage system rehabilitation, and wetland protection. The utility is funded by a service charge or utility fee. A utility fee is typically charged against all developed parcels within a city. The fee is based on how much water runoff and/or pollutant load is contributed by a particular parcel. Where land is in a natural state, most rain soaks into the ground or is retained in small depressions. Where development has been prevalent, rooftops, driveways and parking lots prevent rainfall from soaking into the ground. The rain runs off into streets, ditches, ponds and lakes, creating the need to address the quantity and protect the quality of our water resources. Analysis/Conclusion: The firms of BRA, SEH and WSB submitted proposals meeting the requirements of the RFP. Copies of these proposals are available at the Public Works Department. The RFP was organized for consultant services to provide the following general work program: I. Data Collection II. Needs Assessment III. Storm Water Management Costs IV. Evaluation and Assessment of Financing Options V. Develop Program a) Define Variables b) Policy Issues c) Adjustments and Credits VI Develop Rate Structure (basis) VII. Program Schedule to Implementation VIII. Public Information Program IX. Identify Staff and Council Review Process X. Meeting Attendance XI. Creation of and Approval Process for a Utility Ordinance Approval Process 0 2/17/99 Worksession Proposals: Creation of a Storm Water Utility Page 2 The proposals cost results are as follows: Total Bid 1. BRA. $17,878 2. SEH $13,180 3. WSB $15,480 All proposals were similar in timeframes to complete the work, by the end of 1999. The project approach from the three firms completely addressed the requirements of the RFP, although the proposal from WSB did not address the specific RFP requirement for `Benefits to Columbia Heights,' or why their firm should be retained by the city. Based upon project costs, successful experience in utility creation, and the assigned project personnel, it is staff s opinion that SEH will provide the best services to assist the City in the successful implementation of a Stormwater Utility. The funding for this work is proposed from the City's Sewer Construction Fund. Upon implementation of the Stormwater Utility, all setup costs may be reimbursed to the construction fund by the utility. Recommendation: Staff recommends the approval of the proposal submitted by SEH, in an amount not to exceed $13,180, with funding to be appropriated from the Sanitary Sewer Construction Fund 652-43100-3050. I H:kh 3) City of Columbia Heights Public Works Department Work Session Discussion Item Work session date: February 17, 1999 Prepared by: Kevin Hansen, Director of Public Wor4�) Item: GIS Proposals: Creation of a Digital Physical Feature Database Background: The City Council authorized staff to obtain bids for the creation of a digital physical feature database at their November 9, 1998 regular meeting. Staff prepared a request for proposals and sent out over 15 copies to photogrammetric firms in Minnesota, Wisconsin, and South Dakota. Five firms replied with three proposals submitted. The City's GIS system is currently set up as a parcel based system. This means that only property lines and right-of-way lines are represented in the data base. Although the City has digitized other information, such as City utility lines, critical information is not available in our GIS. This data can be described as physical features, or anything that can be found on an aerial photograph. Examples of this information are: contour lines, buildings, curb and gutter, sidewalks, trailways, edge of bituminous, trees, landscape boundaries, railroad tracks, power poles, driveways, drainage swaies, streams or creeks, fences, street lights, etc. to name a few. Analysis/Conclusion: The firms of Horizons, Inc., Ayres Associates, and MarkHurd submitted proposals meeting the requirements of the RFP. Copies of these proposal are available at the Public Works Department. Two other firms indicated they were not able to bid on this project due to their current heavy workload. The three firms mentioned above are the highest regarded in this area capable of doing the work. The RFP was organized for a base bid and alternate bid. The base bid included all physical data features and the alternate bid provided for the creation of 2 foot contours for the entire city. The proposal results are as follows: Base Bid Alternate Bid Total Bid 1. Horizons, Inc. $26,220 $7,920 $34,140 2. MarkHurd $27,950 $13,750 $41,700 3. Ayres Associates $44,000 $18,600 $62,600 All proposals were similar in timeframes to complete the work, in less than six months. The project approach from the three firms completely addressed the requirements of the RFP. The only difference being the MarkHurd and Ayres proposed to set up a `Pilot Project Area' for city staff checking and comment. .N, 2/17/99 Worksession GIS Proposals: Creation of a Digital Physical Feature Database Page 2 The funding for this work is proposed from the City's Capital Equipment Replacement Fund. When discussed with the council during the 99 budget process, staff indicated that the GIS Unix Computer replacement is not required and recommended the allocated amount of $25,000 be utilized for this project. I would also recommend that the difference of $9,140 from the low bid be appropriated from the same funding source. In 1998, a Parks capital equipment purchase came in $30,000 under the fund allocated amount. Additionally, the proposed acquisition of a street sweeper in 1999 may come in $16,000 under the fund allocated amount (separate 2/17/99. council agenda item). Recommendation: Staff recommends the approval of the proposal submitted by Horizons, Inc., in the amount of $34,140, with funding to be appropriated from the Capital Equipment Replacement Fund 431-43100-5180. KH:kh City of Columbia Heights Public Works Department Work Session Discussion Item Work session date: February 17, 1999 Prepared by: Kevin Hansen, Director of Public Wor Item: Proposals - Water System Analysis Background: In the 1999 Public Works Water Budget, staff indicated a need for a water system evaluation. Attached is an outline listing of the needs or problems for the water distribution system that staff has identified. Based upon this listing, staff requested letter proposals from selected consultants to address certain concerns. The firm of BRA completed a Water System Analysis in 1989 to primarily address low pressure and low flow problems in portions of the city. As part of that analysis, a computer model of the distribution system, using DOS based modeling software was completed. The basis for any further water study would be to use existing, compatible data to create a computer water distribution model for the entire city, in a current Windows driven format. Analysis/Conclusion: The firms of Progress Consulting Engineers (PCE) and Bonestroo, Rosene, Anderlik & Associates (BRA) submitted a letter proposal with a work program. Copies of these proposals are available at the Public Works Department The critical areas that staff is requesting to be evaluated are: I. Cybernet Computer Model (Windows, graphical based) i. Import Existing Data ii. Model Calibration — field test hydrants iii. Model Runs iv. Final Report II. Watermain Breaks: contributing factors, preparation for Zone 4 III. Water Quality Complaints: circulation, improved with distribution system modification IV. Nitrification: Cause; City of Minneapolis parameters V. PRV: operation and settings The proposals cost results are as follows: Total Bid 1. BRA. $30,800 2. PCE $18,500 2/17/99 Worksession Proposals: Water System Analysis Page 2 Both proposals indicated the analysis would be completed in 12-14 weeks. That portion of the work related to an analysis of water main breaks would be completed by April 1, consistent with Zone 4 Street Rehab Planning. The project approach from PCE more directly addressed the issues and concerns of staff, while BRA's scope of proposed work was much more -lengthy, and at this point, staff feels unnecessary. BRA also has much more time allocated to the model preparation and calibration. Staff feels that much of the field work can be in-house with existing staff. Based upon project costs, successful experience in computer water distribution modeling, and the assigned project personnel, it is staff s opinion that PCE will provide the best services to assist the City in an analysis of our water distribution system. The funding for this work is proposed from the City's Water Construction Fund as proposed in the 1999 Public Works budget. Recommendation: Staff recommends the approval of the proposal submitted by PCE, in an amount not to exceed $18,500, with funding to be appropriated from the Water Construction Fund 651-49430-3050. KH:kh } City of Columbia Heights - Water Distribution System Needs Listing / Problem Identification • Watermain breaks - concentrated in certain areas • Water quality complaints • Nitrification suspected in the system during the summer months • Loss of chlorine in the distribution system - varies • PRV - operation and settings and function • Low flow areas • Low pressure areas • Lack of documentation of system -wide flow rates and pressure readings • Tuburculation build-up in the watermains • Single source of water supply - City of Mpls. Would like to check out the feasibility of connecting with Fridley, New Brighton or St. Anthony in case of emergency. • Study area priority should be west of Central - Consistent: with proposed street reconstruction • PRV operation at Pump Station #2 - 2 PRV's one inside building and one outside The one inside may be failing. The one outside is not used and should probably be removed from the system. • Consumer Confidence reporting • Pump and Motor efficiency at Pump Station #3 • Lack of accurate pumping and usage records • SCADA System - Needs Analysis • Lack of chemical history of Columbia Heights water • Lack of valve exercising and flushing program • Lead and Copper - Rules compliance Needs Listing / Problem Identification Page 2 • Backflow valve identification and testing program • Large meter testing and replacement program • Residential meter replacement program • Automated meter reading system • Master meter replacement and testing Filename:GATublic Works\Water\water system needs 1999 CITY COUNCIL LETTER AGENDA SECTION: NO: ITEM: FIRST READING OF ORDINANCE NO. , PERTAINING TO ABSENCE OF THE MAYOR NO: -5.) Meeting of: February17, 1999 ORIGINATING DEPARTMENT: CITY MANAGER'S CITY MANAGER'S APPROVAL BY: CHARTER COMMISSION BY: ` `�"�i' DATE: 1-21-99 DATE. The Charter Commission has been reviewing this section of the charter for some time now. What the commission wished to accomplish is clarify further the role of the President Pro Tempore of the Council in the absence of the Mayor. The commission also wished further wording be placed in the charter to direct who would perform the duties of the mayor in the absence of the Mayor and the President Pro Tempore. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of the ordinance for Monday, March 8, 1999, at approximately 7 p.m. COUNCIL ACTION: ORDINANCE NO. BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 10 OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO THE MAYOR The City of Columbia Heights does ordain: Section 1: Chapter 2, Section 10, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: CHAPTER 2, SECTION 10. THE MAYOR. The mayor shall be the presiding officer of the council, except that a president pro tempore shall be chosen who shall serve as president in the -mayor's absence. The mayor shall exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances ofthe city, and the laws ofthe state. The mayor shall have the appointment, control and direction of all police officers of the city, and shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil processes, and by the governor for the purposes of the military law. In the event of a vacancy in the office of mayor, whether by death, resignation, or any other cause, the council shall order a special election to fill the vacancy for the unexpired term except in the case of a recall, the vacancy shall be filled in the manner provided by this charter. IS HEREWITH AMENDED TO READ AS FOLLOWS: CHAPTER 2, SECTION 10. THE MAYOR. The mayor shall be the presiding officer of the council, and shall exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances of the city, and the laws of the state. A president pro tempore shall be chosen who shall serve as president in the mayor's absence, and who shall, in the mayor's absence, exercise all powers and perform all duties conferred and imposed upon the mayor by this charter, the ordinances of the city and the laws of the state. In the absence of both the mayor and the president pro tempore, the council member with the most seniority (as determined by consecutive uninterrupted years of service to date) shall exercise and perform said powers and duties. The mayor shall have the appointment, control, and direction of all police officers of the city, and shall be recognized as the official head of the city for all ceremonial purposes, by the courts for the purpose of serving civil processes, and by the governor for the purposes of the military law. In the event of a vacancy in the office of mayor, whether by death, resignation, or any other cause, the council shall order a special election to fill the vacancy for the unexpired term except in the case of a recall, the vacancy shall be filled in the manner provided by this charter. Section 2: This Ordinance shall be in full force and effect from and after ninety (90) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Gary L. Peterson, Mayor Jo -Anne Student, Council Secretary t CITY COUNCIL LETTER Meeting of: February17, 1999 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: FIRST READING OF ORDINANCE NO. BY: CHARTER COMMISSION BY: /% , PERTAINING TO COUNCIL DATE: 1-21-99 DATE: / SALARIES NO: When the Charter Commission reviewed the entire charter in the last several months, it was learned that this section ofthe charter was not in accordance with state statutes. The salary amounts stated for the mayor and council members were quite outdated. Therefore, the commission wanted to update this section of the charter accordingly. RECOMMENDED MOTION: Move to waive the reading of the ordinance, there being ample copies available to the public. RECOMMENDED MOTION: Move to schedule the second reading of the ordinance for Monday, Ma rch 8 1999, at approximately 7 p.m. COUNCIL ACTION: ORDINANCE NO. BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 13 OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO MAYOR/COUNCIL SALARIES The City of Columbia Heights does ordain: Section 1: Chapter 2, Section 13, ofthe Charter ofthe City of Columbia Heights which currently reads as follows, to wit: The mayor shall receive a salary of Twenty-five Dollars ($25.00) per month, and the council members shall each receive a salary of Fifteen Dollars ($15.00) per month and in addition thereto when the council meets as a Board of Equalization, the members shall receive not to exceed One Dollar ($1.00) per hour. The city manager and all subordinate officers and employees of the city shall receive such salaries or wages as may be fixed by resolution of the council. IS HEREWITH AMENDED TO READ AS FOLLOWS: The mayor and council members shall by ordinance fix their own salaries in such amount as they deem reasonable. No change in salary shall take effect until after the next succeeding municipal election. Section 2: This Ordinance shall be in full force and effect from and after ninety (90) days after its passage. First Reading: Second Reading: Date of Passage: Offered By: Seconded By: Roll Call: Gary L. Peterson, Mayor Jo -Anne Student, Council Secretary COLUMBIA HEIGHTS POLICE DEPARTMENT TO: Walt Fehst, City Manager FROM: Thomas M. Johnson, Chief of Police SUBJECT: Work Session Item, Purchase of New Copier DATE: February 11, 1999 BACKGROUND: The current police copier is a Sharp SF7900, purchased in the mid 1980's. This copier has been a work horse for us, copying a larger and larger volume of copies each year. Even with our efforts to do bulk copying using the Kodak copier in the Administration area, we are still averaging over 10,000 copies per month. We are required to copy complete reports for the City and County Attorneys. With most of our cases, this involves multiple copies and multiple cases —especially those going to the County Attorney. The current copier is constantly breaking down, which requires a lot of lost time due to people going to the Administration area for one and two copies. We are also replacing the drum on this copier at a cost of more than $200 once or twice a year. ANALYSIS: The department has placed $10,000 in the Capital Equipment Fund to replace this copier. We have gathered information from our department members on what features would be needed in our department, and the Support Services Supervisor and I have demonstrated many different brands and models. After much research (see attached breakdown from Support Services Supervisor Jill Teetzel), we feel that the best value for the City's dollar is the Panasonic 7750 copier. We suggest that the copier be purchased from Technifax Business Systems Inc., which is a representative agency of Panasonic products. The cost of the copier is $7,138, with a 20-bin staple sorter and three -hole punch and a large capacity tray, for a total cost of $8,677 plus tax. RECOMMENDED ACTION: Direct the Police Chief to place this item on the February 22, 1999, Council meeting for approval with the following motion. Move to approve the purchase of a Panasonic Model 7750 copier with 20-bin sorter and three -hole punch and a large capacity tray from Technifax Business Systems Inc. in the amount of $8,677 plus tax, with funding to come from the Capital Equipment Replacement Fund. TMJ:mld 99-055 Panasonic 7750 Copier Columbia Heights Police Department Full System Copier 50 copy per minutes with LCD Display Automatic duplexing and standard ADF Auto paper tray switching Front/Back cover modes First copy speed of 2.9 seconds Zoom ranges of 50% to 200% in 1 % increments Access codes 20 bin staple sorter and 3 hole punch Large capacity tray TOTAL COPIER PRICE Maintenance Agreements 10,000 copies per month includes all toner, developer, all parts and labor. Not included is paper and staples. TBS TCP $7,138.00 $7,049.00 $919.00 $2,495.00 $620.00 $649.00 $8,677.00 $10,193.00 $120.00 $125.00 Excess billed at ... a copy $0.0120 $0.0125 �.J Office'iiotonitions September 29, 1998 Thomas Johnson 559 Mill St. NE Columbia Heights, MN 55421 736 Ntes! Selby Avenue Current Situation: Sharp 7900 @ 10,000 copies a month St Paul, MN 55104 (651) 291.8847 TBS Proposes: Replace the Sharp with a Panasonic 7750S2 JBW,k 336-1710 at no cost for 90 days except for supplies Fax,6511291.1a07 Balance for the copier will be due in January TBS Proposes: FP77750S2 as a full system copier 50 cpm with LCD display 20 bin staple sorter and 3 hole punch Automatic duplexing and standard ADF Auto paper tray switching Front/Back cover modes First copy speed of 2.9 seconds Zoom range of 50% to 200% in 1% increments and access codes Non Profit Price: 7750S2 Base unit $7,138.00 20 Bin staple /sorter $809.00 20 Bin Stapler/ Sorter and 3 hole punch $919.00 Large Capacity Tray $620.00 15,000 Staples for $100.00 Maintenance Agreeinent: $120.00 a month for 10,000 copies Excess billed @ .012 a copy Includes toner, developer, all parts, and labor Only paper is not included SALES Without Tuner and Developer Maintenance runs $80.00 a month for SOM 10,000 copies SUPPLIES Excess Copies Billed 0 .008 a copy LEASM *h„A Benefit Statement: 90 Day Repurchase Protection COPIERS Pick of the year for Buyers Laboratory Inc. 2 Hour emergency response time Mtx»IscnpluMa�,rns 3 Year Panasure Protection ►+) MOMS .Asti Ili MRS COMM Jim Backstrom 0014COF>Les Account Executive • Electronic Copier Selection Guide Side -By -Side Comparison LANI ER PANASONI C 7345 FP-7750S2 BACKGROUND INFO Dataquest Segment: 4 4 SRP (USA; Canada): $12,650; Not available $13,750; $11,995 Manufacturing Status: New New Domestic Intro Date: May 1998 October 1996 OEM: Toshiba (Japan) Matsushita (Japan) Also Sold As: Toshiba 4560 Pitney Bowes C500 Distributed By: Dealers and branches Dealers and branches Mfr's Rec. Mo. Vol: Up to 70,000 copies Up to 85,000 copies TYPE Copier Type: Configuration/Scanner: Monochrome copier Desktop, analog Monochrome copier Console, analog Toner: Development: Dry, dual component Magnetic brush Dry, dual component Magnetic brush Fusing: Heat and pressure Heat and pressure SPEEDS First Copy: 3.3 sec 2.9 sec Multicopy (Ltr/Lgl/Ledger): 45/29/24 cpm 50/35/31 cpm Warm-up: 4 min 4.5 min PAPERIDOCUMENT CAPACITIES Paper Feed: Single drawer Dual drawer Paper Capacity: 600 sheets 550/550 sheets Paper Weights: 17 to 22 lbs. 16 to 24 lbs. Bypass: Paper Weight: 50-sheet 16 to 34 lbs. 50••sheet 15 to 30 lbs. Maximum Paper Source: 6 6 Maximum Paper Capacity: 6,450 sheets 5,250 sheets Maximum Original Size: 11 x 17 11 x 17 Minimum Copy Size: 5-1/2 x 8-1/2 4 x 6 Maximum Copy Size: 11 x 17 11 x 17 Duplex: Capacity/Paper Sizes: Auto (1:2,2:2,2:1) 50-sheet/5-1/2 x 8-1/2 to 11 x 17 Auto (1:2,2:2,2:1) 50-sheet/5-1/2 x 8-1/2 to 11 x 17 ADF/RADF: Std RADF Std RADF Speed/Capacity: 45 opm/50 orig 50 opm/50 orig Paper Weights: RDF/RDH: 16 to 24 lbs. None 14 to 28 lbs. Speed/Capacity: Not applicable None Not applicable Paper Weights: Not applicable Not applicable Sorter: Opt Opt Bins/Capacity: 20,20/30,50 sheets per bin 20/50 sheets per bin Stapler Sorter: Bins/Stapling Capacity: Opt 20-bin, 20-bin, 20-bin 30,50,50/30,50,50 sheets per set Opt 20-, opt 20-, opt 20-bin 50/50 sheets per set Stapling Positions: Finisher: 1,1,3 position(s) None 1,3,3 position(s) Tray/Stapling/Position(s): Not applicable None Not applicable FEATURES Automatic Features: Book Copy: AES, AMS, APS, ATS, AS Std AES, AMS, APS, ASO, ATS, AS Color: No Std No Copy Control: 100 100 Covers: Std Std Editing: Std No Energy -Save: Yes Yes Erase: Yes Yes Image Overlay: No No Interrupt: Yes Yes Job Programs: 4 5 Job Time: No No Language: Std No Margin Shift: Yes Yes OHP Interleaving: No Yes Photo Mode: Yes Yes Preset R/E: 8R,7E 5R,4E Program Ahead: Np No Data Level 10-15-1998 -- Page 1 • Electronic Copier Selection Guide Side -By -Side Comparison LANI ER 7345 PANASONI C FP-775052 FEATURES (Cont.) Sheet Insertion: Std 20 Timer: Std No 2-in-1: Std Std User Programs: NA Yes Zoom Range: 50 to 200 (1%) 50 to 200 (1%) Other Features: Edge erase; intelligent bypass Low paper warning; presentation mode; edge, margin and book erase; multi -size feed; booklet mode; skyshot/check mode; optional check feeder CONTROL PANEL Control Panel: Keypad and touch screen Keypad Quantity Selector: 1 to 999 (0 to 9 keypad) 1 to 999 (0 to 9 keypad) Message Display: Yes Yes Help Keys: Yes No SPECIFICATION Dimensions (H x W x D): 26" x 24" x 27" 25" x 24" x 26" Weight: Weight not available 276 lbs. Power Requirements: 115 V, 13 A 120 V, 15 A Dedicated Outlet: Not required Required Energy Star -Compliant: Yes Yes Operating Noise Level: 60 db Not available COMMENTS Standard RADF can be set to SADF mode; clamshell Utilizes QuantumTM technology, whereby the copy design; optional paper -feed pedestals add one, two or monitors many variables & makes adjustments to three 600-sheet drawers; modular design ensure the highest copy quality; utilizes ETPTM (Evaluative Toner Process) toner recycling; opt multiposition stapling sorter with hole punch OPTIONS 1,500-sheet LCT: $995 3,000-sheet LCT: $1,120 4,000-sheet LCT: $2,150 20-bin sorter: $2,020 20-bin sorter: $1,795 20-bin stapler sorter: $3,445 20-bin sorter: $1,995 20-bin stapler sorter: $3,600 20-bin stapler sorter: $2,195 20-bin stapler sorter: $4,000 20-bin stapler sorter: $2,995 550-sheet drawer: $370 20-bin stapler sorter: $4,195 Check feeder: $156.20 PF pedestal (1@600): $1,195 PF pedestal (2@600+slot): $1,595 Add'I drawer: $395 MAINTENANCE Fuser Rollers: Two TWO Yield: 400,000/400,000 360,000/600,000 Cleaning Blades: Drum blade Drum blade Yield: 200,000 120,000 Other: Cleaning roller Not applicable Yield: 200,000 Not applicable Fuser Oil: Not required Not required PM Schedule: 200,000 120,000 SUPPLIES Photoconductor: Organic drum Organic drum Yield: 200,000 120,000 Price: incl in maint agree $184 Toner: 500g ctrdg 660g btl Yield: 14,000 20,000 % Coverage:. 6% 6% Price: $70 $102 Developer: 650g btl 750g btl Yield: 200,000 120,000 Price: $180 $92 Data Level 10-15-1998 -- Page 2 COPIER PROPSAL JANUARY 1999 presented by the Columbia Heights Police Department to the Columbia Heights City Council TABLE OF CONTENTS Statementof Intent...........................................................1 Cost Comparison of the Panasonic 7750 Copier .................................... 2 Cost of the Lanier 7345 Analog Copier ........................................... 3 Side by Side Comparison of the Copiers ...................................... 4-5 7750 Brochure........................................................... 6-13 Buyers Laboratory Pick of the Year ............................................ 14 7345 Brochure.......................................................... 15-18 Panasure 3 Year Peace of Mind Guarantee ................................... 19 - 20 TechnifaxProduct Protection .............................................. 21 - 22 Copier Research Background In October we sat down and decided what specifications the Police Department needs in a copier. Speed, multiple paper bins, variety in copying size, duplexing, stapling and three hole punch came out as priorities. Upon compilation of this list, we started to contact copier representatives. We contacted: Danka, Technifax Business Systems (TBS), Stringer Business Systems, Xerox, and Twin City Photocopy (TCP). We gave the representatives from these companies our specifications and invited bids from them. At this time we also asked for the specifications on the business' maintenance agreement and standard service time. Upon receipt of the information, we were given presentations and did test out the top two machines. Conclusion After comparing all of the different copiers, specifications and maintenance agreements, we have decided on the Panasonic 7750 Copier purchased from TBS. Above all of the top competitors TBS has the lowest price, but one of the best maintenance agreements backed by the Panasure guarantee and the copier performance was excellent. Lanier 7345 Analog Copier Columbia Heights Police Department Stringer Full System Copier $8,023.00 45 copy per minutes with LCD Display Automatic duplexing and standard ADF Auto paper tray switching Front/Back cover modes First copy speed of 3.3 seconds Zoom ranges of 50% to 200% in 1 % increments 20 Bin staple sorter TOTAL COPIER PRICE $8,023.00 Maintenance Agreements 18,000 copies per month includes $91.25 developer, all parts and labor. Toner $57.40 Excess billed at ... a copy $0.008 7750 17742 Panasohi c Medallion Series Co p i e r v7 air Ill efilsloll ('f' propfielar and mser- 1, lethnoAjgit�v V - pif II(II-I fir-tc. qf ropirl-pl-oduak,ily and F pcijorwanP. 11 (, aranled to (7-Nile a see-les of rople1w Mal was high /fl pl-odlialUill" mnswpass(yl /H roj) v qualioll and both user and ]Ind we (lid. I Uc (711'elled IIIC pelfilt-1 &7141 1 �I(le of le(hnology, cojJv quidill, and-('ig-ollow)'(s. Yhefilagship models of the , Iledallim Sefiff, IA Panasonic FP- 7750 and 1,7'- 7742, eqr mal), o� thead. iesiep II e slai -1al bl, asking y o ii how, are could b1tild the pefea coplel-.Itnd, /hell are- iarell/ lo ed, /ested, / vdesj�(Irlled and / rlrtitmd. I I � allended to (-Lery devail no malier how, Sce/11 l/g/). insIgrylifir"1171. 11 w '/,,ml/ - k' el -en Sl71 <Jll llllMournmills; are arr/r lhinkin�a fihl Ye -al -v ahcad.! And in Mr end, arefie/I 1he'a whal are had accol,114.,V11rd was woahv Of I-crognilion- arorvhj, of /,/ri) I g ralled Pt"'Im'(sollIC's 11ri-l"Iffioll Seliff. T"A �Iilllllr to (heck oil/ Me I-ruolialonaly athievennew s Mal have baw incolpol-alal into this smrv. ,1eF Designed to make your jab Easier. Presentations that are a snap. We know that the ability to make presenta- tions can sometimes be so difficult that users get frustrated. Presentation Mode allows you to �7 make great presentations at the touch of a button. You can automatically insert paper between transparencies and make copied sets for handouts in one easy step! The $ ky I s the L i m i t! Skyshot Mode makes it easy to copy smaller - sized originals, such as checks or receipts, with the copier cover left open. Skyshot Mode eliminates the darkening of the area surrounding your document. This saves toner and gives you cleaner copies. Booklet Ma k i n g Made S i m p l e! Automatically - - f turn your single sided originals into a four -page booklet. Use Inserts for Great Presentations! You can insert front and back pages and up to 20 custom inserts as well as pages between overhead transparencies (OHP interleaving). And, you can even print on all inserts for a customized look:! Interruptions — No Problem! Automatically interrupt a copy job in progress without having to reprogram the original job. We Won It keep you waiting! With Auto Start you can program your copy job without having to wait for the copier to warm- up. The job will automatically begin once the warm-up cycle is complete. Departmental. Counters. Keep track of all copies made in up to 100 different departments. Environmentally responsible. Both the FP-7750 and FP-7742 are Energy Star Tier 2-compliant. This Amensures that you will reduce your energy consumption and save money while at the same time helping the environment. s �T h e And, of course, the use of fresh paper optimizes copier reliability. The FP-7750 and FP-7742 offer 550-sheet paper drawers with built-in low paper indicators that let you know when the paper level falls below 50 sheets. This makes it possible to add an entire ream at once. And if you're looking for enormous paper capacity, we've got it! Both the FP-7750 and FP-7742 can be equipped with a 3,000-sheet large capacity paper deck, which increases total available capacity to := - 5,250 sheets! .� Additionally, paper handling has never been easier, due to our intelligent 50-sheet multi -feed bypass tray. �a�_a_designed nctui t i v e O,o q_U cScree n F Pn �e FP-7750 feature an an�P- 7742 advanced LCD �8 touch -screen control .panel that makes any copying task Y easy. Our intuitivl - On -,screen _menus g of y gide ou~ tlirou 'rh even the _ toughest Co jo- S. g Py E Designed to be better at Everything. A copier that really Thinks. Panasonic's patented QUANTUM- TECHNOLOGY was designed to create the highest quality reproduction possible. It is an ' advanced, learning- i based copy quality ' assurance system that stabilizes performance by analyzing environmental change. This reasoning -based system assures optimal performance under varying environmental conditions, such as extreme humidity and temperature. QUANTUM"` TECHNOLOGY provides you with consistently superb copy quality, even from typically difficult originals such as newspapers, colored originals, multigenerational copies, paste-ups, photos and halftones. A Difference in quality that you can plainly s e e . Also attributing to.our greatly improved copy quality is our new Ultra;\,lagnefine"m toner. It increases density and fine -line quality of Micron copied images with toner particles that have been Microns reduced to nearly half their previous size. Crisp, solid blacks. Crystal clear reproduction of thin lines and dots. Truly the new standard of copy quality. The Speed you asked for. Faster start-up times and faster copy times. Fast handling of even your most difficult jobs. The FP-7750 has a remarkable 2.9-second first -copy time and the FP-7742 has a quick 3.2-second first copy time. Even when you're using the Automatic Document Feeder, speed and productivity are maintained at 100 percent! But productivity doesn't stop there — the newly designed duplexing unit is placed right in the upper- most position, This shortens the overall paper PIifHH3tIZ path and, in turn, speeds up the time it takes to make two-sided copies. Drawers that hold more paper. Some other copiers utilize drawers that handle only 250 sheets, or half a ream. This wastes both time and paper as users have to replenish the drawers more frequently and leftover paper may get damaged or lost. ] 100% Productivity' Automatic Document Feeder 2 User -Friendly', Touch -Screen Control Panel 3 High -Yield Toner Unit (20,000 Copy Yield*) 4 Optional 3,000 Sheet Large Capacity Paper Deck 50 Sheet StackabLe Bypass .6 DupLexing Unit 7 Convenient 550 Sheet Paper Drawers 8 Extremely Durable Construction and Space Saving Design The MedaLLion Series Difference. Quality Guaranteed. lhis ne-ar .11edallion Selies r!Imrseals cars of elydiraled (7-gflsn1anshij) an,-1 Panasonfls conl1111t1111'I71 to focusi h on j'onr nay/.c the P(Ino,Suir Pl yhl'/lJll— one of Me Illllllslly Ill/Is1 ('/)IIJl,/ ellllL u u'(l177111t}` pr(/�I(717IS- 011al-a 11('(s you ff/(f(/1"1' j117J1ncd seT`z7l1', jr 4P' xi r. i a('IJIlIII(' Aanasonlrr 17plairintw1 palls, and (Fell a 17p1(T((IIIent (•opiel:.11(ist of,,/ll, P(n a,Virreg-ilnlzrnters 1`011 pl,'i(.e of Ininel..See )'011r paifhip(Nin,,, P(rnasoni(• Dealei-for `iti,ed un 6, Wginal I Ili Copying System Plain Paper Dry Copying Type Pedestal -Type Console, Stationary Platen Type of Original Sheets, Books, 3-D objects Warm Up Time 270 seconds First Copy Speed 2.9 seconds MulticopySpeed 50 copies -per -minute Multiple Copy 1-999, countdown system Exposure System Automatic (with manual override) Maximum Original Size 11' x 17" Copy Size 4" x 6" to IS" x 17' Zoom Range 50%-2001/ in 1%increments Preset Reduction Ratios 50%, 61%, 65%, 77%, 79% Preset Enlargement Ratios 121%, 129%,155%, 200 Paper teed Front Loading System (2 x 550 plus 50 sheet bypass)* Maximum 5,250 sheets with optional 3,000 Sheet large Capacity Paper Deck and 550 Sheet Drawers, Automatic Switching Bypass 50 Sheet Stackabte Bypass with Size Detection Dupwng Standard (1:2, 2:2, 2:1) Document Feed Standard Inverting Automatic Document Feeder (Up to 50 sheets, Letter - Ledger)' 20 Bin Sorter Staple Sorter Opptional— Sort up to 50 sheets per bin (Invoice - Ledger) / Staple up to 50 sheets per bin (Letter - Ledger) with Staple Sorter Special Features Quantum Technology, Low Paper Indicators, Toner Recycling, Front & Back Cover Mode, OH P Interleaving, Skyshot Mode, Auto Start, Job Programming (5), Pa a Insertion (20 , File Margin, Edge Erase, Booklet Making, Interrupt, Book Copying, Energy ver, Auto Power Off, User Choice Mode, Departmental Counter (100) Dimensions (HxWxD) 24.6" x 23.9" x 26' Weight 161 tbs. Electrical Requirements 120VAC,15A 60 Hz Environmentally Friendly Organic Photoconductor, Recyclable Materials, Accepts most Recycled Papers Optional Atcess ries 3,000 Sheet Large Capacity Paper Deck, 550 sheet Paper Drawers, 20 Bin Staple Sorter, 20 Bin Sorter Panasonic Office Products Company Division of Panasonic Communications & Systems Company Unit Of Matsushita Electric Corporation of America Plain Paper Copier Division Headquarters Two Panasonic Way, Secaucus, New Jersey 07094 (201) 348-5200 Matsushita Elec:rk of Canada, Ltd. 5570 Amber Drive, 18, Mississauga, Ontario, Canada L4W2T3 (9D5) 238-2296 Copying System Plain Paper Dry Copying Type Pedestal -Type Console, Stationary Platen Type of Original Sheets, Books, 3-D objects Warm Up Time 180 seconds First Copy Speed 3.2 seconds Muitiwpy Speed 42 copies -per -minute Multiple Copy 1-999, countdown system Exposure System Automatic (with manual override) Maximum Original Size 11' x 17' Copy Size 4" x 6" to 11' x 17" Zoom Range 5011 -200%in 1%increments Preset Reduction Ratios 501/6, 61%, 65%, 77%, 79% Preset Enlargement Ratios 121%,129%, 155%, 200 Paper Feed Front Loadingy System (2 x 550 plus 50 sheet bypass)" Maximum 5,250 sheets with optional 3,000 Sheet Large Capacity Paper Deck and 550 Sheet Drawers, Automatic Switching Bypass 50 Sheet Stackable Bypass with Size Detection Dupleidng Standard (1:2, 2:2, 2:1) Document Feed Standard Inverting Automatic Document Feeder (Up to 50 sheets, Letter- Ledger)** 20 Bin Sorter/Staple Sorter Opptional— Sort up to 50 sheets per bin Rnvoice - Ledger) / Staple up to 50 sheets per bin (Letter - Ledger) with Staple Sorter Special Features Quantum Technology, Low Paper Indicators, Toner Recycling, Front & Back Cover Mode, OHP Interleaving, Skyshot Mode, Auto Start, Job Programming (5), Page Insertion (20), File Margin, Edge Erase, Booklet Makingg, Interrupt, Book Co y ng, Energy Saver, Auto Power OfF, User Choice Mode, Departmental Counter (100) Dimensions (HxWxD) _ 24.6" x 2.3.9" x 2.6" Weight 161 lbs. Electrical Requirements 120VAC,15A 60 Hz EuvironmerdaUy_Friepdty Organic Photoconductor, Recyclable Materials, Accepts most Recycled Papers OptionaLAccessorfes 3,000 Sheet Large Capacity Paper Deck, 550 sheet Paper Drawers, 20 Bin Staple Sorter, 20 Bin Sorter Panasonic Office Products Company � SSEA QU�t, i O c � �SD9001 For your nearest dealer, please call: 1-800-742-8086 • Visit the Panasonic On tine web -site: http://www.panasonic.com Specifications subject to change without notice. FP-7750S2 FP-7750 and FP-7742 shown with optional accessories. �a " FP-7742S2 This product may be subject to export control regulations. - This brochure is printed on recycled paper using Wbased inks. PrintA in USA FP-7750/42 BRD BUYERS LABORATORY INC. September 1997 - Volume 18, Number 9 COPIERS 1997: BLI's PICKS OF THE YEAR This year's BLI "Pick Of The Year" awards are based on the production of more than 60 million impressions from 143 copiers tested. All test units were subjected to BLI's rigorous in-house evaluations, which are designed to help our technicians compare such critical factors as reliability, copy quality, productivity, efficiency, economy, ease of use and misfeed frequency. As in past years, the results of our testing varied, with the majority of copiers giving a good performance, a few displaying significant shortcomings and several proving to be clearly superior to their competition. Each year, with its "Pick Of The Year" awards, BLI singles out for special recognition the products in each category that provided the most outstanding laboratory performances as well as the vendor whose overall prod- uct line was demonstrated to be the best by virtue of its cumulative test results. Honored in this year's BLI "Pick Of The Year" awards was: Panasonic FP-7750S2 Outstanding Segment 4 Copier, 1997 Panasonic Comm. & Sys. Co. , Two Panasonic Way ' Secaucus, NJ 07094 �� 201-348-7000 PICKOJ'�YFAR http://www.panasonic.com Requiring no service other than two PM visits through- out a three-month 255,000-impression BLI test, the 50- cpm Panasonic FP-7750, with an MCBS (Mean Copies Between Service) of 127,500 impressions and a misfeed rate of just one per 63,750 impressions, has earned a place among the "Outstanding Segment 4 Copiers" in BLI's 1997 "Pick Of The Year" awards. In addition to proving to be highly reliable, this outstanding overall performer received BLI's highest rating in every copy -quality cat- egory evaluated, and it proved to offer efficiency rates that were competitive in all simplex and duplex copying modes. This unit, which is one of five Panasonic models to win a 1997 "Pick Of The Year" award, also offers a logically organized touch -screen display/control panel. The Panasonic FP-7750 is made even more attractive by a suggested retail price that, at $13,750, is as much as $5,000 lower than that of some comparable units. Al- though the unit's standard paper supply, consisting of two user -adjustable 550-sheet drawers and a 50-sheet intelligent stack -feed bypass, is modest compared with that of other units in its class, BLI believes many of the usual applications for 50-cpm units do not normally require higher paper capacities. Even factoring in the FP- 7750's paper expansion options, potential buyers should yr Penodicai osta .e aidaf ster. Sezadaddressch `,Pl)r 'P,% /il;tiv 1SS�J#QS946i54) u putsli bed monthty€iyBuycrs L aboraiory lne 20 Railroad Ave IlaekeTisaEk,Ai3;07C>fY1; (2i)i }4$$, ti4Q4 �42*� P, g P Haeketssack iVI .Pnstma atagetoCt3P1ERREViE1�iV 2tiltatiraadAve.,I€acketzsack 3�707boI Subscztiiei e�itTmen#s reproduced liereTn represent t}ieis tspinions aniy; Buyers iab a%pressES nO agTnTOR t>n shaL, �e�Tracy C,e�ynght'199i }Ty Buyers f:,a€TOLatoxy inc, '.Ail rigizts reserved. Reproductizn in �xhoie or i�,rTarr without written ttermiss�on is tTTnhibired find the unit very aggressively priced versus other mod- els in this speed range. The paper expansion options for the FP-7750, all modestly priced in their own right, include up to two additional 550-sheet user -adjustable drawers that are installed into the system console and/or a 3,000-sheet letter -size cassette. Among the standard features of the FP-7750 are a 50- sheet inverting automatic document feeder (i-ADF); a standard duplex tray; a choice of nine languages; a "skyshot" mode, which eliminates black background when copying small -size originals, such as checks; and a presentation mode that produces overhead transparen- cies along with multiple copies for handouts. This compact console unit can also be configured with a choice of optional 20-bin sorters, with or without in -bin stapling, and with a check feeder that attaches to the i- ADF and allows for continuous feeding of up to 50 checks. BLI highly recommends this model for buyers with volumes of between 10,000 and 60,000 impressions per month. (This article has been reprinted with the written permission of Buyers Laboratory Inc.) PPC-7750-BL 1 r rINIr\A/ f� IPo RRCl/ICl// PIERREVIEW .0�.o- t I a i LANIER 7345 COPIER The Lanier 7345 Copying System Handles your toughest copying tasks, day after day In today's fast -paced business environment, you don't have any time to waste — especially when making copies. You need a copier that handles your toughest copying jobs — and does it fast! The affordable Lanier 7345 Copier handles virtually all small -office copying jobs and is an excellent choice as a large - office, walk-up copier. It delivers 45 high -quality copies per minute and has a massive 6,450-sheet optional paper capacity, so it works hard, day after day, to keep you more productive. - It has just the right number of features to keep it user-friendly. The basic, = commonly used functions are on familiar - raised keys, and you can access the more — advanced features through the LCD touch -screen display. Step-by-step instructions guide you effortlessly through the most intricate copying tasks. Optional accessories like a multi-positi= sorter/stapler give the 7345 a whole new _, set of capabilities — making it an even - better value. Productivity starts with th paper source • Up to a 6,450-sheet paper su The Lanier 73 paper supp in aximum p and RTW.._ capacity cassettes make wav for, tots cap drawers; Ety to the Yeiy e _ d and paper f 7345's Sm 5 size indicator. Just WON the Smar and in its slot to --- adwith your new per size, adjust the drawer guides, and you're ready to copy. Thr 's also venie—RT - lewd indicatW& so you can mat ft system needs addi_'_ . prep - witaviii to _ . act more. Or add ter on. Dozens of' Me —configurations offer exactly what you need, when you need it. MultY=p0d0D14st' couvemeom t6 Position scrrt"fatapli seat and style up to, s d K*W tl Why hand staple? The 7345 automatically staples documents in three positions — including non-standard paper sizes — with an optional mufti -position sorter/stapler. PY �ciinal multi= - __ _ arbws you to ' Standard duplexing up to 11" x 17" The 7345 makes short work of copying two-sided originals or book and magazine spreads. Simply place originals in the feeder or on the glass, program duplexing for up to I I" x 17" copies, and the 7345 does the rest. sy4VO =t! your reports and proposals a polished, professional look with a special paper stock for cover sheets and inserts. l ced u• _ce support and customer satisfaction. The LAMER philosophy is embodied in Customer Vision' — a commitment we make every day. It means seeing your business through your eyes, responding as a team to your needs and exceeding your expectations. And the LANIER Performance Promise* reflects our profound dedication to quality, reliability and, most importantly, our customers. We provide this promise in writing, so you can be sure your system performs to your satisfaction — today and everyday. C DOCutivity- is an DOCufl ity integrated suite of solutions designed Document Productivity. For Life. to improve business productivity. Sent by: TSS OFFICE AUTOMATION 651 291 1407; 10/02/98 12:31; JetFdX #483;Pege 3/4 At Panasonic, we know that copiers are a major invest. ment. And that you want to do everything possible to protect that investment. Selecting a brand whose name you can trust and making sure that the manu- facturer stands behind the products are ways to add to that protection. When you choose a Panasonic copier, you're not only getting a name synonymous with quality and decades of copier manufacturing expertise, you are also getting peace of mind. In fact, Panasonic copiers have received numerous awards including "Best Buys" designations from What to Buy for Business, an independent industry publication. r-' INTRODUCING PANASURE...3 YEAR ti. PEACE OF MIND GUARANTEE The PanaSure program from your authorized Panasonic dealer is your written guarantee that if your copier cannot be repaired, it will be replaced. PanaSure pro- vides peace of mind as well as the assurance that your investment wil' be protected for three years or a specific number of copies from the date of installation. it-$ that simple. And unlike other guarantee programs found in the market today. PanaSure covers the complete line of Panasonic copiers, that are equipped with a total copy counter, ranging from small, low -volume un.ts to high-speed copiers. The Lanier 7345 Copying System CIO Cassette Drawer too CD-28 Systern Stand Large Capacity 20-Bin Sorter 0-BIn Sorter Cassette LCC-28 S-250'f' �- s ago Continuous Forms Feeder 20-Bin Multi -Position 20-Bin Sorter/Stapler Sorter/Stapler Sorter/Stapler Cabinet Stand System Stand Large Capacity \� AN Finally, a Promise you can count on Every Lanier Copier comes with our Performance Promise*, the most aggressive guarantee in the industry. Thi written commitment states that your Lanier copier will perform to your satisfaction or you're entitled to a replacement with the same or comparabl features at no charge. You make the final decision regarding performance. The Performance Promise also guarantees 98 percent uptime or your money back for the time your copier is down. If your copier is ever out of service for more than eight hours, we'll give you a free loaner. We also give you an after-hours, toll -free hotline for operating tips and help with minor emergencies. This hotline is available every day of the year. And we guarantee parts, service, and supplies availability for a minimum of five years from the date of installation. LCD touch screen Job interrupt controls Original -size to copy - Cover sheets and inserts size keys s Automatic check "Other" key for odd feeding paper sizes Paper level indicators Raised control keys Trim and Mask Energy saver SmartCard paper size Book copy e indicator Quick Copy Help function Scanless Automatic 2-on-1 copying Paper Selection Weekly timer (APS) *Some restrictions apply. See your local Lanier representative for details. Use only performance - matched Lanier supplies Extend the life of your copier and reduce the number of service calls by using only quality -tested Lanier supplies. Inferior products may cost less, but they can cause costly damage to your copier. Lanier paper, toner and other supplies protect your equipment and deliver optimum performance copy after copy after copy. LM%ER General Machine type - Desktop copier/ Clamshell design Process - Indirect electrostatic photographic method Dimensions (H x W x D) - 26" x 23.7" x 26.7" (660mm x 601 mm x 676mm) Max. height/width: 42.5" / 57" Weight - 209 lbs. (95kg) in standard configuration Warm-up time - 240 seconds First -copy time - 3.3 seconds (letter) Rated speed - 45 copies per minute (letter) Maximum monthly volume - 70,000 copies Document Feeder (standard) - Reversing Automatic Document Feeder, 50 sheets (Personal Check to LT), 35 sheets (LG to COMP), 25 sheets (LD), 45 originals per minute (LT) Automatic Duplexing - 50 sheets (ST to LD), 1:2, 2:2, 2:1, book Min./Max. paper sizes - 5-1/2" x 8-1/2" (ST) to 11" x 17" (LD) Original type -Sheet, book and three-dimensional object Standard paper supply - Total capacity: 650 sheets 1 x 600-sheet drawer (ST to LD) 1 x 50-sheet bypass (ST to LD) Optional paper supply - System stands with 1, 2 or 3 x 600-sheet drawers Large capacity cassettes with 1,500 or 4,000 sheet (LT) capacity Max. system capacity: 6,450 sheets Paper weights - Drawers and LCC: 16-24 lbs. Bypass: 16-34 lbs. Actual size copying - Edge to edge capability Exposure control - Automatic, plus nine step manual selection Zoom reduction/enlargement - From 50% to 200% in 1% increments Scanless Automatic Magnification Selection (AMS) Automatic original count Zoom preview guides Edge erase Image shift Access codes (100) Job memories (4) Photo mode Auto -start mode Continuous run Auto -energy saver Auto -power off Auto -sort mode Auto -duplex mode 3 user settings including foreign language capability Original counter Energy Star designation Preset reduction mode - 50%, 54%, 60%, 65%, 73%, 78%, 82%, 84 Preset enlargement mode -108%, 119%, 121 %, 129%, 154%, 165%, 200 Power consumption-108-132 volt, 12 amps, 50/60 Hz Options System Stands - 1 x 600 (SS-128A) and 2 x 600 (SS-228A), (ST to LD) Cassette Drawer (CD-28) - 600 sheets (ST to LD) for SS-228A System Stand Large Capacity Cassettes -1,500 or 4,000 sheets (LT only) 20-Bin Sorter (S-250) - 50 sheets per bin (LT), 25 sheets (LG, LD) 20-Bin Sorter (S-230) - 30 sheets per bin (LT, LT-R), 20 sheets (LG) 15 sheets (LD) 20-Bin Sorter/Stapler (SF-250) - Staples up to 50 sheets per bin (LT), 25 sheets (LT-R, LG, LD) 20-Bin Sorter/Stapler (SF-230) - Staples up to 30 sheets per bin (LT, LT-R), 20 sheets (LG), 15 sheets (LD) 20-13in Multi -Position Sorter/Stapler (MSF-45) - Staples up to 50 sheets per bin (LT), 25 sheets (LG, LD) including comer and book stapling (LT, LD) and upper left comer (LT-R, LG) stapling; 40 set (LT) capacity (two sets/bin) at up to 25 sheets per set Cabinet Stand - For storage, 16.8"H x 23.6"W x 24.6"D, 60 lbs. Work Tray (WT-20) - Fold -up workspace All accessory power supplied from the copier. Specifications subject to change without notice. Customer Vision® — our commitment to your complete satisfaction I P1101-5567 (3/98) www.lanier.com Lanier Worldwide, Inc. 2300 Parklake Drive, N.E. Atlanta, Georgia 30345 Sent by: TBS OFFICE AUTOMATION "S+�•�J�'.a:�'� ��.} art` �.. .'k:,", of .!• J}.Y . ''''_.�'�.� �,i.' f fir: y 651 291 1407; NOTHING BUT THE BEST This program is only available'rom yo�,r a:.'ho•,zed Panasonic PanaSure dealer. This d:s'inct o^ -s ea,ne,; by having met Panasonic's estabi.shed c•t:ena and requirements and is your guarantee tnat you can expect a high level of satisfaction from oolh ycur dealer and copier And as a participant of the PanaSure orogram, your copier will receive nothing but the best. ge%ine supplies, genuine parts and professiona, 'actory- trained service representatives A,l of wr,.cr gLara,)teC-s optimal performance from your copier. In the unlikely event that your copier neecs to be removed from your office for repa,r, your Panasonic PanaSure dealer will provide you with a comparaoie 10/02/98 12:32; i Ns #483;Page 4/4 R' :oaner machine until your copier is repaired or rep.aced. Jus; another way that the PanaSure pogram is there to protect your investment. PARTICIPATION IS EASY To particio-ate in the program, you must ma;ntain your cooler ender a continuous maintenar,,ce agreement w;tn yo r Panasonic PanaSure dealer for a period of 3 years or a specific n,.mber of conies, whichever comes 'irst, from the we of Installation. In addition, o^,iy ge^uine Panasonic suoolies and parts w13 be use-- oy your Par,asontc PanaSure dealer nor de:ads, contact your Panasonic PanaSure dealer. it's teat simpe. Peace of Mind Guaranteed. PANASONIC COPIERS... P0WER TO PRODUCE... INTELLIGENCE TO PERFORM i Sent by: TBS OFFICE AUTOMATION 651 291 1407; 10/02/98 12:31; JetrX #483;Page 2/4 pj zcc11141Fax VISIMMSVIProduct Protection Agreement Tents of Agraoment This agreement will becorre effocth+a when Technftx Business Systame f. (TBS) receives psymarx for tie Product Protection Agreement charges shown on the front of this agreement The Weernent wit be in effect for the coverage Period shown, and will automatically renew for a MWft (12) month term. unless you send us written notioe that you do not went the agreement to rarow. You must notify us in writing at least thirty (30) days before the and of any tarn. TBS may cancel the autornate renewal Sam by notifying you that we do not want the agreement to renew. You may cancel this agreement by sending us written notrficatiort, and by prepaying 80% of the remaining monthly mininuntn charges which are shorn on the front of this agreement. Payments And Servicing You area to make payrnants lot the Product Protection Agreement according to the payment schedule shown on the front of this agreement. TBS agrees to provide palls and servicing for the sgwpn+ent show on ftds agreement Woo rding to the terns and condAbns of the agreement. If you do not Pay yax Paymerft when due. yOu ages that TBS will haw no odigation to service the equrpreM dwft the txne when payments are not ctxrant You also Was that if this Product Protection Agreement provides maintenance and parts for TBS leased equipment. and if the laase is in default. TBS will have no obligation to service the equipment, wen though payments may be current on the Product Protection Agreement. initial Inspection and Repair If the equipment to be wvaed by this agreamertt is not under TBS maintenance responsibility, nor Owen by TBS's standard warranty, immediately prior to the commencomery date of this agrearriont, N shall be subject to a chargeable inspection by TBS. TBS shall take such action as may be razeseary In is judgment to Place equipment in as good operating dion. hreludmg without lirrmd ition of making repair. adjustment, and repbckng parts. The Customer shall pay for as labor and materials used in oww*ctan therewrth at TBS's then current nonfat service rate. Late Charges If any part of your Payments more than fifteen (IS) days isms, you agree to pay a late charge of 1.5% par month on any unpaid amounts, Product Protection pricing .5XA, At any anniversary date, pricing is subject to change. txA arty increases a decreases wit tail limited U> a maximum on anygiven year. Extent Of Servicing and Parts Replacement The Product Protection Agreement Includes lubrication and adjustments to the "pipment, and repair• a mptacemant of parts due to normal wear and use for the equlpmant shown on tlk agreement. This agreement wig not apply to repairs made necessary by abuse, neglect, misuse, acadant, eisdncai power failure or ofhw casually, Nor will hits agreement apply when► unWhocited parts, modifications, supplies, or personnel affect changes to the equipment which cause more frequent service ark. service problems, or less than acceptable qualky. This agreement excludes !fast Parts which are not necessary to the mechanical operation of the equipment, inducting but rot freed to paper cassettes, exit trays, extemal covers, and pm twhaels. Service And Preventive Maintenance Calls Servce caps wiii be performed during T13S norrnai business tours, unless agreed upon in advance that service will be pertained by TBS at after business houf rates. Previ nttve makgenance may be performed in conjunction wlM regular emergency service calls. Service Zones Should your equipmatt be moved to a more distant zone, the pricing of your Product Protection Agreement may be increased to eompansate for our additional travel expanse In order to render msintaltartce. Service +ring be tinted to TBS's authormad txervice area. and sent" zones have been established as follows: (A) 0-15 miles (0) 1 fr30 miles (G) 31 • 45 mess (D) 4 - pies miles Program Descriptions SUrdard Product Protection: Product Protection for any equipment which does not use a photoconductor drum. such as "Owners, flioslmilee. computers, and other electronic products, This agroernert also applies to copiers where replacement of the photoconnductor drum is excluded. Any other oxoiuded t:oplet palls will be shown on the front of this agresmant. Full Product Protection: extandad Product Protection winch, in addition to Standard Product Protazion, Irnckudes the photoconductor drum!. Eeonairk Product Protection Plan: in addition to full pradret Protectior, Economic Plan inetudeto an extended buyer protection program offered ackaiwby by Technifax Business Systems, Inc Protective Devices TBS may, at its optkxn, and at times, at its awn expense, find it nwe&Wry to instei Protective 01WIM, such as surge protectors, for the These protective devices v#d remain the property of TBS and must b e returned Porttptly upon termination at this agreement. IF riot rm t ratuiotais within fifteen (15) days, and upon racelpl of an invoice from TBS, you agree to purchase any hefaMed protective devices at fait market value. Data or productivity loss TBS Is not responsbe for data or productivity which is lout due to sw*.ka i '_i CITY COUNCIL LETTER 8� of. February 22. 1999 AGENDA SECTION: NO: ITEM: Sign Ordinance Amendment NO: ORIGINATING DEPT.: BY: Joe Hollman DATE: February Ifl, 1999 CITY MANAGER APPROVAL, M Issue Statement: Staff has been directed to review Section 9.117A of the Columbia Heights Zoning Ordinance which regulates size and placement of signs. Background: Staff is aware that there is some concern among the City Council about signage requirements in the Zoning Ordinance. In particular, the lack of flexibility and strict square footage requirements seem to be the subject of this concern. Note that the entire Sign Ordinance is subject to revision during the Zoning Ordinance rewrite, but the proposed amendment will provide a more timely resolution. Analysis: In response to these concerns, staff has reviewed the Ordinance requirements and offers the following comments. 1. Section 9.117A(10)(b)(i) allows any number of wall signs not to exceed 100 square feet of total surface area. This is further restricted by Section 9.117A(10)(c) which states that total signage shall not exceed two square feet for each front foot of building or structure. 2. One option to be considered regarding this requirement is that the 100 square foot maximum could be eliminated and the allowable square footage would be based solely on the size of the building. However, without a maximum, buildings with a large amount of frontage could potentially have an excessive amount of signage. 3. A second option is that the maximum square footage for wall signage could be changed from 100 square feet to possibly 200 square feet. On properties with smaller buildings the amount of building frontage would determine the amount of square footage allowed. The maximum provides some assurance that no single building would have excessive signage. Another issue that needs consideration is whether an amendment should affect all the commercial and industrial zoning districts. In the LB, Limited Business District, the maximum square footage for wall signs is 50 square feet. The LB District is intended to be a neighborhood -oriented commercial district, and considering the uses permitted in this district, 50 square feet seems appropriate. The CBD, Central Business District allows a maximum of 100 square feet of wall signage. Considering the existing nature of our CBD which primarily consists of high density compact commercial development, the 100 square foot maximum seems appropriate. Note that shopping centers have a separate requirement and each business in a shopping center can have 2 square feet of signage for each front foot of the building that their business occupies. The RB, Retail Business District and GB, General Business District are also allowed 100 square feet of signage. This seems to be the problem area. It would seem that the RB and GB Districts are more auto -oriented in nature in which case a larger sign may be appropriate to attract moving traffic. 100 square feet is also the maximum amount of wall signage in the Industrial Districts. Larger signs may not be necessary in industrial districts as the businesses are typically not trying to attract customers and signs are used more for identification purposes. Also, staff has not observed any problems with the 100 square foot requirement in the industrial districts. Recommendation: Staff recommends that Section 9.117A of the Zoning Ordinance be amended to reflect the language proposed in Ordinance No. only for the RB and GB zoning districts. Recommended Motions: Move to Waive the Reading of Ordinance No. , There Being Ample Copies Available to the Public. Move to Establish March S, 1999, at Approximately 7:00 PM as the Second Reading of Ordinance No. Which is an urcunance Amenciing Nection 9.1 1/A of the uotumbia Hei tits Zoning Ordinance. COUNCIL ACTION: ORDINANCE NO. BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO ZONING AMENDMENTS The City of Columbia Heights does ordain: Section 9.117A(10)(b)(i) of Ordinance No. 853, City Code of 1977, which currently reads as follows, to wit: 9.117A(10)(b)(i) Any number of wall signs on any side of a building not to exceed one hundred (100) square feet of total surface area for all wall sign surfaces and limited to one surface per sign. Provided, however, that if a parcel of land on which a building is located directly abuts residentially zoned land, no wall sign may be located on the side of the building that faces the abutting residential parcel. Shall be repealed and hereafter be amended to read as follows: 9.117A(10)(b)(i) Any number of wall signs on any side of a building not to exceed one hundred 66) two hundred (200) square feet of total surface area for all wall sign surfaces and limited to one surface per sign. Provided, however, that if a parcel of land on which a building is located directly abuts residentially zoned land, no wall sign may be located on the side of the building that faces the abutting residential parcel. -. =` ERR Arr1• A�api�±PIE G 17bb � .7 i'ib - Yi`y'�-. le& + • • i— � It .1.•''+/ f .V���� MOLO�CIYbkty-e.- ra,Er3��� S f ALL NEW PARTS -1 YEAR 12,000 mi. LABOR 90 D.rr,_ ir,r t 4.1 Jeffs Bobby & St+eve`s fia tmorld Re: SSiglagle Requirements As You are aware, we fuel the signagbe far the City f Columbia Height is not up to par with other cities in the Twin City mete area. i have done some research and gathered fide from other ci es in and around the metro area. Most cities figure the sign footage by mul plying the heif hffi by the width of the building and then taking a percentage of that sum elow :are some individual cities' requirements with the percentage and ma;dmum footag e allowed. TTSc' PERCrENTA.t; Anoka 1l) io Blaine ltloo burr Sville Brooklyn park 100/o Hilltop 200/0 ' Edina 2iif0 :- 200 ft 200 $ 1 t1° 300 480 ft 300 ft 960 :ff As you can see, the pattern is obviously much I tigher th7 the Oil feat now alto v by the City of Columbia Heigh. ire feel it would be to the benefit o the entire city as well as ourselves to reconcidber the laws concerning sl gnqge that are ova in glace. Thank you for your time, Jeff Bahe Jeffs Bobby & Steve"s A.utoworld PAID BY: I Having auttxxity to do so, I hereby order the above products and services, parts and labor and gram permission to you and/or your employees to operate the vehicle described for the purpose of testing and/or inspection. I hereby release the above -named service dealer and/or his CREDIT CARD ❑ employees from any iiability for loss, damage, or disappearance of said vehicles from any cause whatsover during said testing andtor inspection or during their custody of said vehicle, except such liability as arises from their intentional act or negligence, It is understood the final Invoiced(MASH ❑ price on estimates exceeding $50.00 will not exceed the estimate by more than 10 per cent without my approval. I agree to pay cash when GHEGK ❑ me work is completed or to pay on other terms satisfactory to you. Until paid in full, the amount owing on this work shall constitute a lien on the MIN Veh166. N C0116dibn Is made by Suit of otherwise, I agree to pay storage and collection costs and reasonable attorney's fees. HOUSE.- ❑ ❑ Please telephone estimate. ❑ Return all replaced parts. 0 1 do not request a written estimate as long as - ❑ 1 do not want replaced parts. the repair costs do not exceed $ ❑ Return replaced parts excluding exchange for core charge credit ❑ 1 do not request a written estimate. , < DATE PICKED UP signature m x ' Date i AMMORANDUM PLANNING DIVISION DATE: February 2, 1999 TO: Bill Champa, Management Assistant FROM: Barbara Dacy, Community Development Director Scott J. Hickok, Planning Coordinator SUBJECT: Chamber Issues In response to your e-mail of January 9, 1999, 1 have prepared the following update. Outdoor Storage Illegal outdoor sale and storage of product or materials is an issue that many cities face. What I have found is that cities do one of the following: • Disallow outdoor display and storage and strictly enforce their ordinances as written. • Allow outdoor display and storage as a use through the special use permit process. Allow outdoor display and storage as a permitted use. The City of Fridley's ordinance is very similar to other city ordinances throughout the metropolitan area. However, there has been some interest on the part of the City Council to modify the ordinance, thereby allowing limited outdoor promotions where display and sales could occur outside without a special use permit. An official decision on this may happen in 1999. Generally speaking special use permits are required, but available for the outdoor display or storage of merchandise in the C-3, Commercial District, which is the district that represents the majority of our commercial property in Fridley. Further, In the industrial districts the City has provided opportunity -for outdoor storage in the M-2, and M-3,Industrial Districts (the majority of the City's industrial property). Bill Champa February 17, 1999 PAGE 2 Through the special use permit process a retailer is generally required to architecturally integrate their outdoor sales into the primary building. By requiring this the City accomplishes the following objectives: • The outdoor sales area appears to be part of the operation and not an after- thought. • The outdoor sales area does not occupy parking spares intended to serve patrons of the building. • The outdoor sales do not create unusual or dangerous traffic patterns due to loss of drive aisles, parking spaces, etc. Staff will inform the Chamber of Commerce if the City Council discusses changes to any of these outdoor sales or display requirements. Signage The Fridley Sign Code is a product of hundreds of hours of work between City staff, the Planning Commission, City Council, and the business community. The City of Fridley has not been asked by business or industry to grant a variance to the building sign portion of the Sign Code. Fridley's building Sign Code has been described by many sign contractors as generous. The formula to determine building signage is relative to the lineal dimension of the building face. Where the City does receive variance requests is for a larger free-standing signs. The City has only granted variances where a clear hardship is present. If the City decided today to allow a greater size free-standing for businesses, then the City may be placing those businesses who have a code complaint sign in a position of either having to buy new signs or to be at a disadvantage in competing with the new standard. Therefore, there has been no directive to modify the Sign Code for free-standing signs at this time. I hope this information is helpful. If I can be of further assistance, please let me know. SIGN ORDINANCE COMPARISON City of Minnetonka For limited -tenant buildings (3 or fewer tenants) in the Limited and General Business Districts. • Buildings with less than 20,000 square feet, each tenant is allowed 100 square feet or 15% of wall face, whichever is less. Total wall signage for property can not exceed 150 square feet. • Buildings between 20,000 square feet - 100,000 square feet, each tenant is allowed 150 square feet or 10% of wall face, whichever is less. Total wall signage for property can not exceed 240 square feet. • Buildings between 100,000 square feet - 400,000 square feet, each tenant is allowed 200 square feet or 10% of wall face, whichever is less. Total wall signage for property can not exceed 300 square feet. City of Shoreview In commercial and industrial districts. • Buildings with less than 50,000 square feet: Sign area not to exceed 10% of the area of the total building elevation to which affixed but not less than 20 square feet • Buildings with more than 50,000 square feet: Sign area not to exceed 5% of the area of the total building elevation to which affixed but not less than 40 square feet and not greater than 500 square feet. City of West St. Paul In the `B-3" General Business District. • The aggregate square footage of sign space per lot shall not exceed the sum of 4 square feet per front foot of building, plus one square foot per front foot of property not occupied by a building - CL • N individual sign surface shall exceed 100 square feet. St. Anthony Village In commercial and industrial districts • Allowed up to 2 square feet of signage per lineal foot of the property. • Total signage can not exceed 150 square f • Amount of signage allowed can not exc 15% f the total wall surface area. City of New Brighton In general commercial/business district • Amount of wall signage allowed can not exc 201%7, f wall surface area excluding windows and doors. • Maximum of 200 square feet. City of Fridley For C-1 Local Business District, C-2 General Business District, and C-3 General Shopping Center District • The total wall sign area shall not exceed 15 times the square root of the wall length on which the sign is to be placed. • Example - If a building is 49 feet long, the maximum amount of wall signage would e 105 , square feet (square root of 49 is 7, so 7 x 15 = 105). 9) CITY OF COLUMBIA HEIGHTS Meeting of: February 22, 1999 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER NO: Community Development APPROVAL ITEM: TIF Special Legislation BY: Kenneth R. Anderson * i DATE: February 12, 1999 BACKGROUND: The Columbia Heights Economic Development Authority has engaged Springsted, Inc. to perform a review of our Tax Increment Financing Districts within the City of Columbia Heights. Nick Skarich of Springsted, Inc. was present to discuss the TIF report in detail with the EDA at a special meeting held February 9, 1999. Furthermore, the EDA discussed the proposed special legislation (see attached) drafted by Steve Bubul of Kennedy and Graven, Chartered. The EDA held the special meeting for review of possible alternative funding sources to meet the projected TIF cash flow deficits. The City Council also met and discussed this matter at the work session held on February 1, 1999. Mr. Anderson presented Commissioner Ruettimann's suggestion to consider alternative sources of City funding to meet projected deficits. ANALYSIS: The report findings indicate that the cash flow deficits in the TIF Districts are projected to be more severe in the very early years; however, the deficits improve over time in future years. The analysis shown in the TIF Report on the yellow sheets in Exhibits Al through J1 reflect the current status of the City's TIF Districts. Exhibits A2 through J2 on the blue copy reflect the impact of special legislation which would repeal the use of frozen tax rates. This legislation would currently affect the K2 - MURP District and the N7 - 53d Avenue (Medtronic District). Exhibits A3 through J3 reflect the impact of a potential class rate reduction to three (3) percent for commerciallindustrial property. This is the current target class rate set by legislation. All the projections reflect the pooling of excess funds as currently authorized by State Statute. Exhibit Fl on the yellow copy illustrates that based on the assumptions used, the projected total shortfall in 2012 with the current tax rate of 3.5% will be $287,066. This shortfall means that all TIF obligations will be met including the repayment of the $854,379 inter -fund loans with the exception of the shortfall amount. Exhibit F2 in the blue copy illustrates that the shortfall will be reduced to a total of $104,501. This analysis assumes that the special legislation as drafted and attached hereto will be adopted and will delete the frozen tax rates in K2 and N7. The final analysis shown in Exhibit F3 (see orange copy) will result in a total shortfall of $1,675,759. This scenario assumes the Legislature will proceed with a reduction of class rates from the current 3.5 percent to 3 percent. This scenario is a worst case outcome and will result in no repayment of the inter -fund loans. In addition, other factors may be considered to improve the shortfalls in all three scenarios. It is important to note that this analysis does not include the HRA maximum levy of approximately $80,000 to help offset these shortfalls. Also, staff recommends the City/EDA apply for State TIF grant reimbursement by the deadline date of August 1, 1999. Also, the cash flow shortfall will be improved if City Council Meeting February 22, 1999 Tax Increment Report Page two the City chooses to pursue the refunding bond issue discussed at the February 1, 1999 work session. The preliminary analysis indicated an additional savings of approximately $105,000 over the life of the pooled TIF Districts. Finally, alternative revenue sources such as the Equipment Replacement Fund/Liquor Fund can be accessed to help offset the proposed shortfalls. Five options are outlined in the report for financing strategies to address the projected shortfalls. We expect that it may be necessary and advisable to consider the special legislation to offset the cash flow deficits within our TIF Districts as a result of changes by the State Legislature in the reduction in class rates. These reductions have reduced the tax burden for commercial/industrial properties which has also reduced the amount of tax increment received by the City/EDA. We should also keep in mind that the shortfalls may be less than projected if past market trends of increases in market values continues in the future. This factor combined with the proposed special legislation may eliminate the total cumulative projected shortfalls. Annual shortfalls in the earlier years may be funded with inter -fund loans as necessary on a short term basis. The EDA raised questions regarding where the inter -fund loan funds would be transferred from to meet the projected deficits in these early years. The Finance Director will be addressing this issue in separate correspondence. RECOMMENDATION: Staff recommends that all available options be pursued to prevent the use of local funds to meet these cash flow deficits including special legislation, bond refunding opportunities, State TIF grant, and lobby efforts to prevent further reduction in the class rates. The EDA moved to request the City Council adopt the motion listed below. RECOMMENDED MOTION: Move to authorize and direct staff to pursue special legislation as drafted by Kennedy and Graven, Chartered, to apply for available State TIF grant reimbursements, and recommend for City Council consideration the refunding of outstanding bond issue(s). Attachments COUNCIL ACTION: h%1tr2-22-1999TIF fan-lhliti 10:3Taw Fray-ISNEDY i GRAVEN +51233TIi3111 T-5011 P.03/03 F-321 A bill for an act relating to the -City of Columbia Heights; authoritirg cenain expenditures from certain tax increment financing districts BE IT ENACTED BY THE LEGISLATURE OF TIE STATE OF MINNESOTA. Section 1. LORIGINAL LOCAL TAX RATE RFLEASED_1 The previsions of currvnn dh4 177 .aihdivisian 1 a do net amply to tax increment financindisma numbers K2 Columbia Hcights. Section 2. LL_MUATIONS 1 Tax increment attributable to any increase in the actual local tax rate in any year over the original local tax rate areviously certified by Anoka County for the tax increment districts referenced in aEtion 1 shall be used solely to nay principal of and interest on any outstanding obligadons, after application of the amounts authorized to be spent under section 3. Section 3. SPOOLING PE4tMII'I'ED.1 Notwithstanding any other law to the contrary, tax increments from any tax increment financing district in the city may be used to pay, rincirW of and interest on outstanding obligations. the proceeds of which were used to finance activities located outside the boundaries of the district. The amount crualifving under this section to be spent outside the district is limited to an amount necessary to make gaymem; on cm istanding obligations after application of tax increments originally pledged to Ray such outstanding obligations. Section 4. jDEFINITIONS.1 For the purposes of this act, the term "outstanding obligations" means any SIneral obligation bonds issued by the city of Columbia Hcights or any development authority controlled by the city, that were issued before January 1. 1999 and were secured in whole or in part with tax increment finan any tax increment financing district in the city. Section 5. TEEC WE DATEI Sections 1 through 4 are effe gtive upon local approval in compliance with the requirements of Minnesota Statutes. section 645.021; and Sections 1 and 2 apply for taxes payable in 2000 and thereafter. sea-15663a C L205.9 9� CITY OF COLUMBIA HEIGHTS Meeting of: February 22, 1999 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER NO: Community Development APPROVAL ITEM: TIF Special Legislation BY: Kenneth R. Anderson T7 DATE: February 12, 1999 - t BACKGROUND: The Columbia Heights Economic Development Authority has engaged Springsted, Inc. to perform a review of our Tax Increment Financing Districts within the City of Columbia Heights. Nick Skarich of Springsted, Inc. was present to discuss the TIF report in detail with the EDA at a special meeting held February 9, 1999. Furthermore, the EDA discussed the proposed special legislation (see attached) drafted by Steve Bubul of Kennedy and Graven, Chartered. The EDA held the special meeting for review of possible alternative funding sources to meet the projected TIF cash flow deficits. The City Council also met and discussed this matter at the work session held on February 1, 1999. Mr. Anderson presented Commissioner Iauettimann's suggestion to consider alternative sources of City funding to meet projected deficits. ANALYSIS: The report findings indicate that the cash flow deficits in the TIF Districts are projected to be more severe in the very early years; however, the deficits improve over time in future years. The analysis shown in the TIF Report on the yellow sheets in Exhibits Al through J1 reflect the current status of the City's TIF Districts. Exhibits A2 through J2 on the blue copy reflect the impact of special legislation which would repeal the use of frozen tax rates. This legislation would currently affect the K2 - MURP District and the N7 - 53' Avenue (Medtronic District). Exhibits A3 through J3 reflect the impact of a potential class rate reduction to three (3) percent for commercial/industrial property. This is the current target class rate set by legislation. All the projections reflect the pooling of excess funds as currently authorized by State Statute. Exhibit Fl on the yellow copy illustrates that based on the assumptions used, the projected total shortfall in 2012 with the current tax rate of 3.5% will be $287,066. This shortfall means that all TIF obligations will be met including the repayment of the $854,379 inter -fund loans with the exception of the shortfall amount. Exhibit F2 in the blue copy illustrates that the shortfall will be reduced to a total of $104,501. This analysis assumes that the special legislation as drafted and attached hereto will be adopted and will delete the frozen tax rates in K2 and N7. The final analysis shown in Exhibit F3 (see orange copy) will result in a total shortfall of $1,675,759. This scenario assumes the Legislature will proceed with a reduction of class rates from the current 3.5 percent to 3 percent. Thus scenario is a worst case outcome and will result in no repayment of the inter -fund loans. In addition, other factors may be considered to improve the shortfalls in all three scenarios. It is important to note that this analysis does not include the HRA maximum levy of approximately $80,000 to help offset these shortfalls. Also, staff recommends the City/EDA apply for State TIF grant reimbursement by the deadline date of August 1, 1999. Also, the cash flow shortfall will be improved if City Council Meeting February 22, 1999 Tax Increment Report Page two the City chooses to pursue the refunding bond issue discussed at the 1ebruary 1, 1999 work session. The preliminary analysis indicated an additional savings of approximately $105,000 over the life of the pooled TIF Districts. Finally, alternative revenue sources such as the Equipment Replacement Fund/Liquor Fund can be accessed to help offset the proposed shortfalls. Five options are outlined in the report for financing strategies to address the projected shortfalls. We expect that it may be necessary and advisable to consider the special legislation to offset the cash flow deficits within our TIF Districts as a result of changes by the State Legislature in the reduction in class rates. These reductions have reduced the tax burden for commercial/industrial properties which has also reduced the amount of tax increment received by the City/EDA. We should also keep in mind that the shortfalls may be less than projected if past market trends of increases in market values continues in the future. This factor combined with the proposed special legislation may eliminate the total cumulative projected shortfalls. Annual shortfalls in the earlier years may be funded with inter -fund loans as necessary on a short term basis. The EDA raised questions regarding where the inter -fund loan funds would be transferred from to meet the projected deficits in these early years. The Finance Director, will be addressing this issue in separate correspondence. RECOMMENDATION: Staff recommends that all available options be pursued to prevent the use of local funds to meet these cash flow deficits including special legislation, bond refunding opportunities, State TIF grant, and lobby efforts to prevent further reduction in the class rates. The EDA moved to request the City Council adopt the motion listed below. RECOMMENDED MOTION: Move to authorize and direct staff to pursue special legislation as drafted by Kennedy and Graven, Chartered, to apply for available State TIF grant reimbursements, and recommend for City Council consideration the refunding of outstanding bond issue(s). Attachments COUNCIL ACTION: h:ltr2-22-1999TIF aan-IMI 10:3Tw Frmr-KEWDT A GRAVEN *61233T1310 T-301 P-03/03 F-321 A bill for an act relating to the Ciry of Columbia Heights; authorizing certain rVenditures from certain tax increment financing districts BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA. Section 1. jORIGJNAL LOCAL TAX RATE; L&ASED.I The provisions Columbia Heights. Section 2. i, D4 TATIONS 1 Tax increment attributable to any increase in the actual local tax rate in any year over the original local tax tote previously certiftedby Anoka County for tbe- tax incn:ment districts referenced in section 1, shall be used solely to pay principal of and interest on any outstanding obligations, after application of the amounts authorized to be lMnt under secuon 3. Section 3. fEOOLING PERtvQrI'ED.1 Notwithstanding any other law to the contrary tax increments from any tax increment f:nancine district in the city may be used to pay principal of and interest on outstanding Obligations. the proceeds of which were used to finance activities located outside the boundaries of the district. The amount qualifying under this section to be sRxnt outside the district is limited to an amount necessary t4 make pa_vtn__enu; on cnttstandine obligations after agpltc^ ation of tax increments originally pledged to pay such outstanding obligations. Section 4. jpEFIN1TIONS.1 For the purpose, of this act, the term "outstanding obligations" rtkans 4ny eeneral obligation bonds issued by the city of Columbia Heights or any development authority controlled by the city, that were issued before January 1. 1992 and were Secured in whole or in Rar1 with tax increment from any tax increment fnancmg district in the city. Section 5. jEFFEC'rIVE DATEI. Sections l thmugh 4 are effective upon local aamovai in compliance with the revuirements of Minnesota Statutes, section 645.021: and ! cctions 1 and 2 apply for taxes payable in 20W and thereafter. W3-t 6634 CL'O5•9 CITY OF COLUMBIA HEIGHTS Meeting of: February 22, 1999 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER NO: Community Development APPROVAL ITEM: Community Development BY: Kenneth R. Anderson Pv'�4 BY: Copier Bids DATE: February 12, 1999 U BACKGROUND: The Community Development Department has inherited the Toshiba 7610 copier that was purchased by the Housing and Redevelopment Authority. We estimate this copier is ten years old. We have received a letter from IKON which is the firm providing the maintenance service agreement on this copier. You will note that we have been advised that effective March 31, 1999, IKON will no longer service this copier as they can not obtain parts from the manufacturer. Service technicians have indicated that the copier has been approaching the end of its useful life. Accordingly, in the 1998 budget a total of $7,000 was budgeted for a new or refurbished copier for the Community Development Department. The funds were budgeted in the Community Development Administration Fund, Building Inspections Fund, the EDA Fund, and Section 8 Fund. Staff has solicited bids from a number of companies to provide bids on a copier for the Community Development Department and Parkview Villa. Parkview Villa has budgeted funds in the 1999 budget in the amount of $2,500 to replace the existing Toshiba 2010. Staff solicited bids for both copiers to try to obtain the pricing advantages of bids for two copiers versus just one. ANALYSIS: Please find attached a summary sheet which lists the basic specifications from a variety of copier manufactures. You will note that the lowest bid amount is for the Kodak 90 copier distributed and serviced by Danka in the amount of $5,100. The Kodak name plate is manufactured by Cannon. We have also attached a summary sheet showing the estimated maintenance costs for the three most cost effective copiers to include the Danka Kodak 90, the Stringer Lanier 7335 Analog, and the Panasonic 7735S2 Analog. Based upon this analysis, the maintenance costs assuming 10,000 copies per month would range from a low of $1,500 for the Panasonic to $1,680 per year for the Danka Kodak 90. Based on this analysis, the Kodak 90 offers the most cost-effective acquisition price and combination of options and service. Therefore, we are recommending acquisition of the Danka Kodak 90 copier as listed in the summary sheet bid sheet, and brochure. This recommendation is subject to a 30 day acceptance after trial period with in -office use. RECOMMENDED MOTION: Move to approve the purchase of a Danka Kodak 90 copier with stapler and 20 bin sorter for a fee of $5,100 plus tax with funding to come from the Capital Equipment Replacement Fund. Attachments: � r! en fin In 0 A N N v O GL o v1 d U OMO� a �64p� (V CN y 6-3. N N � N p a ❑a y y a ..Un �% CL jy U cd O� C y f11 O CD 00 w O y KD y m sC CO i CD j4' in es O 6579 OO O N Q� U O al U N . G T p+ m j 1 N N �d o N '�, C` ..O o my ° o a �^fl �Y�s�s v. LUi � G V N �i+ cUd� C,4 `r' if) CO U 0 .O � N44 N O o .N-i. N O 00 �V�Aql M h wl C C '4�O C4 fs9 A U ❑ 'IIII '� U rUn N y r- N ❑o O o .,oC. o CDCD oo°'a o° 3 6q 66O4 cd M M D'C DC O Y G En 0 0 CD CD N U O d' N 00Nd 6e UsO V�t00 v N M cn �io b4 ' ti, ,„CN R V1 .� H M E 0 + a a� O Oco 00 .U+ o d• 7.y U C^ O O� Q. 00 rti�n.l i --1 di (�i1 ti O C cn N ~ s4 3M Cl) Cl) o m + ❑ Q o CD'pa w S ^+ + 0 0 R E N k M -y b CD Noc (� qO- ' O 00 C v �I tn M O O J7 v� N ^" et M �--i ER} b4 69 vCD M M M Vl O�6s N 6R =4 U U U U i1 FY U7 W ton I 4 s �1 t� O VD b4 � GF} b4 O N � O w CIO U � d o H U O O O cr? 'i U o a A CIO CIO Con GOD 00 o 4 � cn aQ e Ua (V -GOS +� bs L C a o � 0 tb U o v •� o o � 0 GOD pq vi U a u i 1r1l N p ice Solutions February 1, 1999 COMMUNITY DEVELOPMENT DEPT OF COLUMBIA HEIGHTS 590 40TH AVE NE COLUMBIA HEIGHTS MN 55421 Dear IKON Customer: Twin Cities 2740 West 80th Street Minneapolis, MN 55431 Telephone 612 888 8000 RECEIVED • lAN 2 8 1999 COMMUNITY DEVELOPMENT Toshiba has notified us that it has discontinued making parts for the Toshiba 7610T. Because we can no longer guarantee replacement parts for this model, we regret to inform you that IKON cannot renew the maintenance contract on your 7610T 01712838, ID R5784. Your maintenance contract will be honored through the end of it's current term, however, after March 31, 1999 IKON will not be able to renew the contract on ID R5784. Subsequently and for a limited time, we may be able to support your equipment on a charge per call basis. We value your business and would appreciate the opportunity to introduce you to new technology. If you have any questions, please feel free to call me at 612/885-3736. Again, we thank you for your business and look forward to continuing to serve you. Sincerely, Jay Schuman Service Manager CITY OF COLUMBIA HEIGHTS Price Quotation Kodak 90 Copier ;ter: OPTION ONE: Kodak Ektaprint 90S Copier With 20 Bin Sorter LESS Danka Discount Total Price OPTION TWO: Kodak Ektaprint 90SS Copier With 20 Bin Stapler/Sorter LESS Danka Discount Total Price Automatic duplexing feeder Automatic Duplexing Copy Speed 50 cpm Reduction/Enlargement 50% to 200% Paper Supply: 1-250 sheet drawer 1-250 sheet drawer 1-2,000 sheet maindeck 1-50 sheet bypass Paper Sizes: 5.5 x 8.5 to 11 x 17 Includes set-up, delivery, installation and equipment training $9,000.00 $4,150.00 $4,850.00 $9,250.00 $4,150.00 $ 5,100.00 Financed Amount $4,850.00 60 Month SLG Lease Purchase �104.86 CUSTOMER OWNS THE EQUIPMENT AT THE END OF THE LEASE TERM The full coverage equipment maintenence agreement includes all service, labor, and parts, including drums. The following agreements are available: CITY OF COLUMBIA HEIGHTS Page 11 3 Year Image Allowance: Customer will be billed $110 per month which includes 10,000 copies. Excess copies to be billed at .0089 per copy. Optional supply included program at .0030 per copy, all copies. Sale prices include delivery, training and installation, but no applicable taxes. CITY OF COLUMBIA HEIGHTS Page 12 KODAK EKTAPRINT 90 Copier Everything you want in a mid -volume copier... and -more ! FEATURES CUSTOMER BENEFITS Copier Speed • 50 copies/minute; 3000 copies/hour. First Copy • 3.6 seconds. Paper Cassettes • Standard configuration includes [4] 250 sheet cassettes. • Any two cassettes may be in the copier at one time. • Allows a choice of paper sizes from 5-1/2" x 8-1/2" toll" x 17". Main Paper Supply • Holds 2,000 sheets of 8-1/2" x 11" paper. • Greatly reduces the amount of time spent refreshing paper supplies. Single -Sheet Bypass • Good for copying onto special stock, such as transparencies and mailing labels. Automatic Tray Switching • Automatic switching between paper supplies reduces paper loading delays during long runs. Reduction: Zoom Lens • Zoom down to 50% of the original size in 1% increments. Enlargement: Zoom Lens • Zoom up to 200% of the original size in 1% increments. Central Display Panel • Frequently used controls grouped together for ease of operation. CITY OF COLUMBIA HEIGHTS Page 1 KODAK EKTAPRINT 90 Copier (continued) FEATURES CUSTOMER BENEFITS Reset Button • Resets all feature selections to the default settings. Copies Requested • 1 to 999 (also shows copies in progress). Lighter/Darker Control • Copy quality can be manually controlled. • 17 Quality settings from darker to lighter. 0 Difficult -to -copy originals are easily manipulated. Automatic Exposure • Automatically controls copy quality. • Analyzes each original for optimum copy quality so that the integrity of the; original document is maintained. Operator Assistance • LCD display assists operator with plain English messages and graphics. • Monitors all operator and machine functions. Automatic Paper Select • Automatically selects the proper paper size for the job output (size for size). Automatic Stack Feeder • Automatically feeds a stack of up to 50 originals. • Feeds from 5.5" x 8.5" to 11" x 17" paper. • Microprocessor -controlled. Automatic Duplexing • Single button access. • Two-sided copies from two-sided originals. • Two-sided copies from one-sided originals. • One-sided copies from two-sided originals. Sorter (Optional) • Collated or uncollated copies can be delivered to a 20-bin sorter. • Each sorter bin has a capacity of 50 sheets. Sorter -Stapler (Optional) • Twenty (20) bin sorter with automatic stapling at full machine speed of 50 copies/minute. • Up to 25 sheets can be stapled. CITY OF COLUMBIA HEIGHTS Page 2 KODAK EKTAPRINT 90 Copier (continued) FEATURES CUSTOMER BENEFITS Automatic Stapler (Optional) • Delivers completed sets, stapled or nonstapled, to an offset catch tray. • Reduces the labor time required to unload sorter bins. Image Editing • Image enhancing feature which allows the operator to manipulate up to eight elements of the original document at one time. • Eliminates the need to cut and paste the original document. Blanking • Allows the operator to remove an area from the document such as a photo or chart. Framing • Allows the operator to select specific areas within the document. Color Capability (Optional) • Highlight text or graphics with red or blue accent colors. Book Copying • Books may be copied with the platen cover raised. Two Page Separate • "Two Page Separate" allows for consecutive pages of an open book to be reproduced at the same time. • The two facing pages may be copied as one one-sided copy, one two-sided copy, or two one-sided copies. Image Shift Photo Mode Original Frame Erase Book Frame Erase Edge Deletion • An image may be moved automatically away from the punched, stapled, or glued side of a bound document. • A special "Photo" feature automatically enhances the quality received from continuous -tone photos. • Erase the dark outer edge caused by copying a small original onto a larger sheet of paper. • Erase the dark shadow around a copy of a book page, and remove the dark line created by the books spine. • Erases unwanted marks. Especially useful for copies made from thick books. CITY OF COLUMBIA HEIGHTS Page 3 KODAK EKTAPRINT 90 Copier (continued) FEATURES CUSTOMER BENEFITS Image Overlay • Combines images from two originals in one copy. • Accent color may be added to further enhance image overlay copies. Cover Insertion • Automatic front cower insertion minimizes finishing time. Job Memory • Capability to store up to four preprogrammed jobs in memory. Copy Controller Options • Internal "ID" system or card system available. Allows you to control who uses the copier and effectively keep track of costs. s Copy controller printer available. CITY OF COLUMBIA HEIGHTS Page 4 KODAK EKTAPRINT 90 Copier �EY ATTRIBUTES CUSTOMER NEEDS Image Quality Productivity Reliability DANKA SOLUTION • Enhanced drum and toner technology. • Automatic exposure. • Accent color. • First copy speed of 3.6 seconds. • 50 Images per minute. • Automatic feeding, stacking, and stapling. CUSTOMER BENEFITS • Crisp text and solids. Clean backgrounds are consistently produced. • Maximum quality from difficult originals with no manual adjustments. • Color enhances readership and professional appearance of documents. • Reduces lines in walk-up environments. • Completed documents are stapled, ready for distribution. • Large (2,000-sheet) paper supply. • Long runs without constantly loading paper. • Short, straight paper path. • World class service organization. • Straight paper path maximizes uninterrupted output. • Service you can count on. CITY OF COLUMBIA HEIGHTS Page 5 KODAK EKTAPRINT 90 Copier (continued) KEY ATTRIBUTES CUSTOMER NEEDS Ease of Use Special Features DANKA SOLUTION • Designed for easy walk-up use. • Simple -to -follow control panel • Automatic feature settings. • Accent color • Image editing • Image overlay • Margin shift • Edge delete • Frame erase • Photo mode • Covers • Book copying CUSTOMER BENEFITS • Users simply select the number of copies and press start. • Friendly user messages make all programming easy. • Duplexing modes, Copy Quality, Paper Selections, and Reduction/Enlargements can all be done automatically, so the user just presses "start" and the EKTAPRINT 90 Copier does everything else. • All the convenient features of a walk-up copier with the special features of a high-speed copier - duplicator. CITY OF COLUMBIA HEIGHTS Page 6 KODAK EKTAPRINT 90 Copier SPECIFICATIONS ❑ 50 Copies per Minute ❑ Automatic Duplexing Stack Feeder ❑ Automatic Paper Selection ❑ Accent Color Option ❑ Automatic Page Separation (Book Copying) ❑ 20 Bin In -Line Sorter Stapler Option ❑ Image Editing ❑ Cover Sheets Insertion ❑ Job Memory ❑ Margin Shift ❑ Frame Erase The KODAK EKTAPRINT 90 Copier is a proven, reliable copier which is ideal for walk-up environments. Noted for its ease of use and incredible versatility, the KODAK EKTAPRINT 90 Copier is a stellar performer in the mid -volume marketplace. At 50 copies per minute, the KODAK EKTAPRINT 90 Copier is a powerhouse of productivity. Backed by Danka's world class service organization, you can count on the KODAK EKTAPRINT 90 Copier to accommodate your reprographic requirements quickly and cost effectively. ❑ 11" x 17" Paper ❑ Automatic Reduction/Enlargement (50-200%) ❑ Automatic Exposure Control ❑ Extensive Message Display ❑ 2,550-Sheet, Four -Source Paper Supply ❑ Image Overlay ❑ Copy Controller with Printer Options ❑ Automatic Tray Switching ❑ Photo Mode ❑ Edge Delete ❑ Multiple Sheet Bypass Tray CITY OF COLUMBIA HEIGHTS Page 7 KODAK EKTAPRINT 90190E Copier Product Specs BACKGROUND INFORMATION Manufacturing Status: Remanufactured Domestic Intro Date: January 1989 OEM: Canon (Japan) Also Sold As: Canon NP-665011 Distribution: Regions Mfr's Rec MoNol: 10,000 to 50,000 copies TYPE FEATURES Configuration/Platen: Console, stationary Toner: Dry, monocomponent Development: Magnetic brush Lens and mirror Fusing: Hot roller SPEEDS (8-1/2 x 11 and 11 x 17) First Copy: 3.6 sec/Not available Multicopy: 50/29 cpm Warm-up: 4 min PAPER/DOCUMENT CAPACITIES Paper Feed: Dual cassette, single tray Paper Capacity: 200125012,000 sheets Paper Weights: 16 to 22 lbs. Bypass/Paper Weights: 50-sheet/16 to 32 lbs. LCC/Capacity: Std/2,000 sheets Maximum Original Size: 11 x 17 Minimum Copy Size; 5-1/2 x 8-1/2 Maximum Copy Size: 11 x 17 Void Area: Yes, lead edge Duplex: Auto (1:2, 2:2, 2:1) Cap/Paper Size: 50 sheet/8-1/2 x 11 to 11 x 17 SADF/ADF: None Speed/Capacity: Not applicable Paper Weights: Not applicable RDH: Std RDH Speed/Capacity: 50 ppm/50 orig Paper Weights: 13 to 28 lbs. Sorter: Opt Bins/Capacity: 20/50 sheets per bin Data controller tracks up to 200 accounts Stapler/Sorter: Optional 20-bin Image editing board (standard with 90E) Preset Reduction (%): 50, 64, 73, 78 Preset Enlargement (%): 121, 129, 200 Zoom Magnification ("10): 50 to 200 (1%) Auto Paper Select: Std Auto Magnification: Std Book Copying: Std Margin Shift: Std Color: Opt/Std (red, blue) Other Features: Cover/slip-sheet insertion; photo mode; job programming (up to four jobs); image editing (eight areas); overlay; frame erase; blanking; framing; edge delete; auto tray switching CONTROL PANEL Quantity Selector: 1 to 999 (0 to 9 key) Automatic Exposure: Yes Diagnostics User: Text and graphics Jam: Text and graphics Service: Text and graphics Other Controls: Information key SPECIFICATIONS Dimensions: 43" x 66" x 26" Weight: 405 lbs. Power Requirements: 120 V, 15 A Dedicated Outlet: Not required CITY OF COLUMBIA HEIGHTS Page 8 Auto stapler staples up to 25 sheets per set (up to 30 sets) Finishing: Optional auto stapler* CITY OF COLUMBIA HEIGHTS Page 9 The easy -to -operate Kodak Ektaprint 90 copier is fully -featured, fast, and affordable. And its reliable performance is backed by service and support from the organization that's set the benchmark in the industry. Works hard so you don't have to. With the Ektaprint 90 copier, you can place originals in the feeder, press a button or two and, moments later, walk away with finished sets — duplexed, collated, and stapled. With covers on colored or different stock paper, if you wish. It all happens automatically, at full machine speed. Advanced features on the Ektaprint 90 copier allow you to create new documents without performing cut -and -paste. Image editing and image overlay let you erase, move, and add elements. With the optional accent color feature, you can even highlight individual elements with a choice of brilliant spot colors. Simplifies life to get you on your way ASAP. The Ektaprint 90 copier is a breeze to operate. The simple control panel groups the most -used functions where they're easy to locate. Automatic exposure control, auto -feeding, duplexing, and pre-set reduction/enlargement ratios get you the results you want in a single step. Plain -language messages and a graphic display make advanced on the Ektaprint 90 copier. It's also easy to be productive. A first copy -out -time under four seconds and a speed of 50 copies per minute are among the fastest in its class. A 2,550-sheet, four -drawer paper supply automatically switches supplies when one drawer runs out for virtually non-stop copying on big jobs. And you can save time on routine documents, such as weekly reports, by storing the job setup in the memory of the Ektaprint 90 copier. Add up the features and reliability. You'll see that it's hard to beat the value of the Ektaprint 90 copier for mid volume, walkup copying. An auto-duplexing feeder and optional sorter/stapler make it easy to produce finished sets at the touch of a button on the Kodak Ektaprint 90 copier. Features Convenient capabilities make it easy to enhance originals. Productivefeatures get users on their way quickly with finished documents. Automatic duplexing feeder Automatic reduction/enlargement (50 to 200 percent) Automatic paper selection Automatic exposure control Extensive message display with graphics Automatic page separation — book copying Image overlay Image editing Cover sheet insertion Automatic tray switching Job memory Photo mode Variable margin shift Edge delete Frame erase Zoom reduction/enlargement in I percent increments, 8 preset ratios Optional accessories Expand your capabilities with color, finishing, and copy controller options. Accent color copying Adds color to selected areas of documents for impact and clarity 20-bin sorter/stapler Paper sizes: 5.5" x 8.5" to 11" x 17" Capacity: up to 50 sheets/bin Stapler: up to 25 sheets Copy controller and printer Easy -to -use key -card system tracks usage, generates reports Specifications Performance Rated speed: 50 cpm (8.5" x 11") First copy speed: approximately <4 seconds Warm-up time: 4 minutes Paper supplies Minimum size: 5.5" x 8.5" Maximum size: 11" x 17" Weight: 16-22 lbs. Manual feed tray: 16-32 lbs. Paper capacities Main paper deck: 2,000 sheets First paper drawer: 250 sheets Second paper drawer: 250 sheets Manual feed tray: 50 sheets Total capacity: 2,550 sheets Recirculating document feeder Original sizes: up to I I" x 17" Paper weights: 13-281bs. Capacity: 50 originals (8.5" x IP) Dimensions Width: 66" (167.6 cm) Depth: 26" (66.0 cm) Height: 43" (109.2 cm) Weight: 405lbs. (183,71 kg) Power requirements: 120 V, 15 amp, 60 Hz IA-1002 CAT IN 1002 © Danka Business Systems PLC,1997 Simple controls and a display with extensive messages and cleargraphics make it easy to produce single copies and finished documents using the Kodak Ektaprint 90 copier. For more information, just ask Danka — your exclusive source for Kodak document imaging products. Call your Danka account manager or contact: Danka Office Imaging Rochester, NY 14653 1-800-255-3434 Danka Office Imaging Limited Toronto, Ontario M6M 1V3 1-888-01 Danka http://www.dmka.com Danka, Ektaprint, and Kodak are trademarks Printed in U.S.A. on recycled paper containing 10% post -consumer waste. 1� CITY COUNCIL LETTER MEETING OF: FEBRUARY 22, 1999 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO.: FINANCE APPROVAL ITEM: COUNTY EXPENSES BY: WILLIAM ELRITE BY: 4AAWul NO.: DATE: 1/29/99 Attached is an invoice from Anoka County for $13,759.97. This is the County's administration charge for administering the tax increment financing laws of Minnesota as it relates to the tax increment districts in Columbia Heights. By State statute, the County is allowed to charge the cities these expenses. This is the eighth year the County has charged this type of expense back to the cities. The City of Columbia Heights is required by law to pay these expenses. The following is a summary of the charges for the past eight years: Year Price/Parcel I Price/District Total 1991 $ 8.87 $352.74 $ 9,835.40 1992 8.92 339.25 9,813.45 1993 10.28 403.98 11,384.98 1994 10.97 429.44 11,691.10 1995 9.06 352.75 11,097.00 1996 8.51 335.00 10,933.77 1997 9.36 363.00 13,183.52 1998 9.48 340.00 11,422.64 In addition to the billing for TIF administration, they are continuing to bill for sending out the Truth in Taxation notices, $1,685.60, and Special Assessments billing, $651.73, for a total bill of $13,759.97. RECOMMENDED MOTION: Move to authorize payment of $13,759.97 for administering the 1998 tax increment financing laws of Minnesota, Truth in Taxation, and Special Assessments, with expenses being charged to the TIF Debt Services Fund and the General Fund. WE:dn 9901291 /Attachment COUNCIL ACTION: rOd �' COfiN ��MNE50t' Mr. Bill Elrite Finance Director City of Columbia Heights 590 40th Ave NE Columbia Heights, MN 55421 Dear Mr. Elrite: COUNTY OF ANOKA DIVISION OF PROPERTY RECORDS AND TAXATION Edward M. Treska, Division Manager GOVERNMENT CENTER - 2100 3RD AVENUE - ANOKA, MN 55303 January 27, 1999 I am herewith certifying your City's total expenses incurred by Anoka County in administering the Truth in Taxation Statutes, the Special Assessment Laws, and the Tax Increment Financing Laws of Minnesota for calendar year 1998. In the past, these costs have been billed separately; individual billings will no longer be sent. Below are listed the total amount for each and a grand total for your City. Please refer to the attached invoice for the breakdown of your charges. Truth in Taxation: Special Assessment: TIF: TOTAL AMOUNT DUE: Total: $1,685.60 Total: $651.73 Total: $11,422.64 $13,759.97 *Truth in Taxation: M.S. 275.065, Subd. 4, states that the cost for administering TNT is to be apportioned to the taxing jurisdictions on the basis of one-third allocated to the county, one-third allocated to the cities and towns and one-third allocated to school districts. The costs will be allocated back to the taxing districts in the proportion that their tax parcels bear to the total number of county parcels. The total cost for providing parcel specific notices to Anoka County residents was $74,531. The notice was mailed to 101,904 property owners, an average of $.73 per parcel. *Special Assessments: These expenses represent the recordkeeping and administrative functions performed by county staff as prescribed by M.S. 429.061. New special assessments were billed a setup charge at the rate of $55.00 per fund number issued and $.55 per parcel. Existing special assessments were billed a maintenance charge of $21.59 per fund number and $1.38 per parcel. *Tax Increment Financing (TIF): These expenses represent the recordkeeping and administrative functions performed by county staff prescribed by M.S. 469.174 - M.S. 469.179. Please remit the TOTAL AMOUNT DUE by February 10, 1999. If you have any questions, please contact me at (612) 323-5438. Sincerely, ivanich, Manager Property Tax Support Services .ate a Enclosure h:\prtd'+vis\taxacctg\inviceltr.doc Affirmative Action / Equal Opportunity Employer INVOICE TAXING JURISDICTION. CITY OF COL_UMBIA HEIGHTS TRUTH IN TAXATION Parcel Count Total Total Due 6,914 $1,685.60 1685.60 SPECIAL ASSESSMENTS Quantity New Special Assessments Total 1 Assessment Charge ($55/unit) $55.00 298 Parcel Charge ($.55/unit) $163.90 Total $218.90 Quantity Existing Specials Total 1 Assessment Charge ($21.59/unit) $21.59 298 Parcel Charge ($1.38/unit) $411.24 Total $432.83 Total Special Assessment Charge ja5l.73 TAX INCREMENT FINANCING-1 (TIF) Quantity TIF ID New Districts Base Cost Add. Time Total Quantity TIF ID Decertified Districts Decertification Charge Total Quantity TIF ID District Maintenance Parcel Costs District Costs Total 535 A3 $5,071.80 $340.00 $5,411.80 5 C7 $47.40 $340.00 $387.40 261 C8 $2,474.28 $340.00 $2,814.28 5 K2 $47.40 $340.00 $387.40 54 M8 $511.92 $340.00 $851.92 4 N7 $37.92 $340.00 $377.92 52 P3 $492.96 $340.00 $832.96 2 P4 $18.96 $340.00 $358.96 Total Tax Increment Charge $11,422.64 TOTAL INVOICE AMOUNT C $13,759.97 Please make check payable to ANOKA COUNTY and remit by FEBRUARY 10, 1998. Thank you.