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HomeMy WebLinkAboutFebruary 8, 1999 RegularAGENDA FOR THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS - MONDAY, FEBRUARY 8,1999 CITY COUNCIL CHAMBERS, CITY HALL, 590 40TH AVENUE Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. 1. CALL TO ORDER/ROLL CALL(CommencementofCablecastingof RegMtg on Television.) 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA 4. CONSENT AGENDA a) Approval of Minutes - January 25, 1999 b) Appointments to Boards, Commissions, Organizations c) Telephone System Consultants d) Res. No. 99-15 Declaration of Hazardous Dwelling at 4358 Third Street e) Authorizing the Purchase of Two Squad Cars f) 1999 Animal Control Contract g) Acceptance of Feasibility Report/Res. No. 99-11 Application for DNR Grant - 4300 Monroe h) Authorization to Seek Bids for Road Materials i) Authorization to Seek Bids for the 1999-2000 Fall Tree Replanting Program j) Authorization to Process Blanket Purchase Orders for 1999 k) Approval to Award Cleaning and Sealing of MSC HVAC Duct Work 1) Res. Nos. 99-12, 99-13, 99-14 Proposed 1999 Alley Projects m) Establishing Council Work Session Date n) Establish Public Hearing Date - Federal Block Grant Money o) Re -Issue Rental Housing License After Revocation - 4023 Sixth Street p) Livable Communities Demonstration Account __Mennorandhi 1 nfTT,,dPrct�rtd�g q) Sign Variance Request - 3701-3828 Central Avenue r) Conditional Use Permit Request - 4300 Central Avenue s) Conditional Use Permit Request - 4029 Central Avenue t) Deer Population Control u) Payment of the Bills v) License Applications 5. RECOGNITIONS, PROCLAMATIONS, PRESENTATIONS AND GUESTS A. Birthday Congratulations - Mrs. Irene Sonnek - 90t' birthday 6. PUBLIC HEARINGS a) 1999 Community Development Block Grant Application 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions - None B. Bid Considerations - None C. Other Business - None 8. ADMINISTRATIVE REPORTS a) Report of the City Manager b) Report of the City Attorney 9. GENERAL COUNCIL COMMUNICATIONS a) Minutes of Board and Commission Meetings 1) January 21, 1999 Telecommunications Commission Meeting 2) February 1, 1999 Traffic Commission Meeting 10. CITIZEN FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA 11. ADJOURNMENT WF/js Mayor L. Peterson CITY OF C O L U M B I A HEIGHTS Cou cilmembers Donald G. Jolly MarlSzurek 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 Julienne Wyckoff Julienne Wyckoff ADMINISTRATION City Manager Walter R. Fehst FEBRUARY 5, 1999 The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on Monday, February 8, 1999 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements. (TDD/782-2806 for deaf or heariniz impaired only) N.B. EXECUTIVE SESSION AT 6:30 P.M. IN CITY HALL CONFERENCE ROOM 1 TO DISCUSS STAUCH LAWSUIT 1. CALL TO ORDER/ROLL CALL FILES 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) MOTION: Move to approve Consent Agenda items as follows: a) Minutes for Approval -January 25, 1999 MOTION: Move to approve the minutes of the January 25, 1999 Council Meeting as presented. b) Appointments to Boards/Commissions/Organizations MOTION: Move to appoint members of the City Council and/or staff to those boards, commissions or organizations as noted in the agenda item memo discussed at the February 1, 1999 Council Work Session. Page 1 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER COUNCIL AGENDA LETTER FEBv-'UARY g, 1999 PAGE 2 c) Telephone System Consultants MOTION: Move to authorize the Mayor and City Manager to enter into a contract with Ehlert & Associates for consulting work to include determining specifications for a new telephone system for the City, writing a Request for Proposal to vendors for such a system and aiding the implementation of the system per their proposal at a cost of $11,500. d) Resolution No. 99-15 Declaration of Hazardous Dwelling at 4358 Third Street MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-15 being a resolution requesting removal of a hazardous structure located at 4358 Third Street. e) Authorizing the Purchase of Two Squad Cars MOTION: Move to authorize the purchase of two 1999 Ford Crown Victoria police vehicles, along with service and parts manuals per the Hennepin County bid, with funding coming from 431-42100-5150, and the Mayor and City Manager are authorized to enter into a contract for the same. f) 1999 Animal Control Contract MOTION: Move to authorize the Mayor and City Manager to enter into a contract with the North Metro Humane Society animal control/impound services for the contractual period of January 1, 1999, to December 31, 1999, and that funding for this service be provided for by the Police Department budget, 101-42100-3050. g) Acceptance of Engineering Study Report and Authorizing the Public Works Director to Apply for a DNR Grant for Storm Water Mitigation Improvements MOTION: Move to accept the Engineering Study Report as prepared by the Engineering Firm of BRA. MOTION: Move to waive the reading of the resolution there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-11 authorizing the Public Works Director to apply for DNR Grant Assistance Program Funds for storm water related improvements and designating the Director of Public Works as the primary contact for the program. h) Authorization to Seek Bids for Road Materials MOTION: Move to authorize staff to seek bids for the purchase of road materials. i) Authorization to Seek Bids for the 1999-2000 Fall Tree Replanting Program MOTION: Move to authorize staff to seek bids for the 1999-2000 Fall Tree Replanting Program. Page 2 COUNCIL AGENDA LETTER FE13AUARY 8, 1999 PAGE 3 j) Authorization to Process Blanket Purchase Orders for 1999 MOTION: Move to authorize staff to process blanket purchase orders for 1999 for: 1) Satellite rental for seven City parks with Biffs in an amount not to exceed $7,200 2) Uniform rental with Aramark Uniform Services in an amount not to exceed $7,100 3) De-icing salt for salt/sand operations purchased off the State of Minnesota contract in an amount not to exceed $22,000. k) Approval to Award Cleaning and Sealing of Municipal Service Center HVAC Duct Work MOTION: Move to award MSC duct cleaning and sealing work to National Surface Cleaning in the amount of $3,400 plus tax with funds appropriated from 701-49950-4000. 1) Resolutions No. 99-12, 99-13, and 99-14 Being Resolutions Ordering the Preparation of Re on rt on Proposed 1999 Alley rojects MOTION: Move to waive the reading of Resolution No. 99-12 there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-12 being a resolution ordering preparation of a report for a proposed 1999 alley project. MOTION: Move to waive the reading of Resolution No. 99-13 there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-13 being a resolution ordering preparation of a report for a proposed 1999 alley project. MOTION: Move to waive the reading of Resolution No. 99-14 there being ample copies available for the public. MOTION: Move to adopt Resolution No. 99-14 being a resolution ordering preparation of a report for the public. m) Establishing Council Work Session MOTION: Move to establish Wednesday, February 17, 1999 at 7:30 p.m. as the date and time for a Council work session. n) Establish Public Hearing Date MOTION: Move to establish a public hearing date of February 22, 1999, regarding the purchase of equipment with federal block grant money totaling $24,605 and $2,734 match by the City and to approve the proposed list of equipment to be purchased with these funds. Page 3 COUNCIL AGENDA LETTER FEERI3ARY 8, 1999 page 4 o) Re -Issue Rental Housing License After Revocation MOTION: Move to issue a rental housing license to Renae Novak to operate the rental property located at 4023 Sixth Street in that the provisions of the Housing Maintenance Code have been complied with. p) Livable Communities Demonstration Account (LCDA) Memorandum of Understanding MOTION: Move to approve the Memorandum of Understanding (Preliminary Agreement) between the City and Real Estate Equities Development Company for the LCDA transition block redevelopment; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. q) Sign Variance Request - 3701-3828 Central Avenue MOTION: Move to deny the sign variance requests at 3701 and 3828 Central Avenue because hardship has not been established. r) Conditional Use Permit Request - 4300 Central Avenue MOTION: Move to approve the conditional use permit to allow the operation of a temporary greenhouse/retail sales at 4300 Central Avenue from April 15, 1999 through July 7, 1999 subject to the following condition: 1. A $500 deposit shall be submitted to the License/Permit Clerk prior to installation of the structures on the site. s) Conditional Use Permit Request - 4029 Central Avenue MOTION: Move to approve the conditional use permit to allow the operation of a Chinese buffet -style restaurant at 4029 Central Avenue Northeast, subject to the following conditions: 1) All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2) Waste material storage shall be located and screened in a manner consistent with the Zoning Ordinance. 3) All proposed signage must be submitted on the City prescribed application form and must comply with the Zoning Ordinance. 4) This approval is strictly for the use of "Lee's Family Buffet" and does not approve the physical improvements to the tenant space. 5) The structural changes to the tenant space shall be reviewed as part of a request for site plan approval for the reconfiguration of the entire mall. t) Deer Population Control MOTION: Move to authorize representatives on behalf of the University of Georgia to discharge the following firearms within the City as part of a deer fertility control study on the grounds of the Minneapolis Water Works. Said authorization to be effective immediately and shall continue in effect until April 30, 1999: Captive bolt gun, .22 caliber tranquilizer rifle, and .25 caliber bio-bullet rifle. Page 4 COUNCIL AGENDA LETTER FEBRUARY 8, 1999 PAGE 5 MOTION: Move to authorize representatives on behalf of the Minneapolis Water Works to discharge the following firearms within the City pursuant to a permit issued by the Minnesota Department of Natural Resources to remove deer from the Water Works grounds so as to minimize health risks to the water supply. Said authorization to be effective immediately and shall continue in effect until April 30, 1999: Captive bolt gun and .22 caliber tranquilizer gun. u) Payment of the Bills MOTION: Move to approve payment of the bills as listed out of proper funds. v) License Applications MOTION: Move to approve the license applications as listed. 5. RECOGNITIONS. PROCLAMATIONS PRESENTATIONS GUESTS A. Birthday Congratulations to Long Time Resident Letter from Mayor Peterson to Mrs. Irene Sonnek on her 901 birthday. 6. PUBLIC HEARINGS a) 1999 Community Development Block Grant Application MOTION: Move to approve submission of the 1999 CDBG applications. 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions None B. Bid Considerations None C. Other Business None 8. ADMINISTRATIVE REPORTS A. Report of the City Manager B. Report of the City Attorney Page 5 COUNCIL AGENDA LETTER F11BRiJARY 25,1999 PAGE 6 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) January 21, 1999 Telecommunications Commission Meeting 2) February 1, 1999 Traffic Commission Meeting 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. ADJOURNMENT MOTION: Move to adjourn the Regular Council Meeting. - - / � � Z' / Zj- v ' /-/,;, Walter Fehst, City anager WF/j s Page 6 ila OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JANUARY 25, 1999 1. CALL TO ORDER/ROLL CALL Mayor Peterson called the Council Meeting to order at 7:00 p.m. Present were Mayor Peterson and Councilmembers Szurek, Jolly and Wyckoff. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO THE MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) There were no additions nor deletions to the meeting agenda. 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) Motion by Wyckoff, second by Szurek to approve the Consent Agenda as follows: a) Minutes for Approval - January 11 1999 The Council approved the minutes of the January 11, 1999 Regular Council Meeting as presented. b) Establish Date for Board of Review The Council established the date for the Local Board of Review for Monday, April 5, 1999 at 7:00 p.m. in the Council Chambers. c) Resolution No. 99-07 Being a Resolution Regarding_Salary and Fringe Benefit Changes The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO.99-07 ADOPTING CHANGES IN NON -UNION SUPERVISORY SALARY RANGES, ESTABLISHING SALARIES FOR NON -UNIONIZED SUPERVISORY POSITIONS, AND CHANGES IN FRINGE BENEFITS REGULAR COUNCIL MEETING JANUARY 25, 1999 PAGE 2 WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non -Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated that on an annual basis changes will be adopted in Group Salary Ranges based upon reliable survey data; and, WHEREAS, the City of Columbia Heights adopted a Comparable Worth Implementation Plan effective January 1, 1988 (Resolution 88-50), to assure comparable compensation for positions with comparable skill, efforts, responsibilities, and work conditions, and proportional compensation for positions where such factors are different; and, WHEREAS, the City of Columbia Heights annually reviews the Employer's share for various insurance programs for its non -unionized supervisory employees to compare what is paid for other employee groups in the City; NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes salary ranges and Employer contribution to insurances for non -unionized supervisory City positions, as indicated on Schedule A which is on file in the office of the City Manager for calendar years 1999 and 2000; and BE IT FURTHER RESOLVED that movement through the salary range is contingent upon satisfactory performance of the employee. Passed this 251 day of January, 1999. Offered by: Wyckoff Seconded by: Szurek Roll Call: All ayes Gary Peterson, Mayor JoAnne Student, Council Secretary d) Resolution No. 99-08 Being a Resolution Adopting Changes Regarding Salary and Fringe Benefits The reading of the resolution was waived there being ample copies available for the public. cf REGULAR COUNCIL MEETING JANUARY 25, 1999 PAGE 3 RESOLUTION NO.99-08 ADOPTING CHANGES IN NON -UNION ESSENTIAL .AND CONFIDENTIAL SALARY RANGES, ESTABLISHING SALARIES FOR NON -UNIONIZED ESSENTIAL AND CONFIDENTIAL POSITIONS, AND CHANGES IN FRINGE BENEFITS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non -Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated that on an annual basis changes will be adopted in Group Salary Ranges based upon reliable survey data; and, WHEREAS, the City of Columbia Heights adopted a Comparable Worth Implementation Plan effective January 1, 1988 (Resolution 88-50), to assure comparable compensation for positions with comparable skill, efforts, responsibilities, and work conditions, and proportional compensation for positions where such factors are different; and, WHEREAS, the City of Columbia Heights annually reviews the Employer's share for various insurance programs for its non -unionized essential and confidential employees to compare what is paid for other employee groups in the City; NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes salary ranges and Employer contribution to insurances for non -unionized essential and confidential City positions, as indicated on Schedule B which is on file in the office of the City Manager for calendar years 1999 and 2000; and BE IT FURTHER RESOLVED that movement through the salary range is contingent upon satisfactory performance of the employee. Passed this 251' day of January, 1999. Offered by: Wyckoff Seconded by: Szurek Roll Call: All ayes JoAnne Student, Council Secretary Gary Peterson, Mayor REGULAR COUNCIL MEETING JANUARY 25, 1999 PAGE 4 e) Authorization to Attend Out -of -Town Conference The Council approved the attendance of the Chief of Police at the Executive Training Institute to be held in St. Cloud, Minnesota on April 19, 20, 21, 22, 1999 and that all related expenses be paid from the Police Department budget. f) Establish City Council Work Session The Council established Monday, February 1, 1999 at 8:00 p.m. as the date and time for a Council work session. g) P@=ent of the Bills The Council approved payment of the bills as listed out of proper funds. h) License Applications The Council approved the license applications as listed. Roll call on Consent Agenda: All ayes 5 RECOGNITIONS PROCLAMATIONS, PRESENTATIONS AND GUESTS a) Letter to Long Time Resident on Occasion of Her 90' Birthday Mayor Peterson's letter to Mrs. Irene Sonnek on the occasion of her 901 Birthday. 6. PUBLIC HEARINGS A. Close Public Hearing - Re: License Revocation at 4929 Fifth Street, Melvin Lund, Owner Mayor Peterson closed the public hearing regarding the revocation of the rental license held by Melvin Lund for rental property at 4929 Fifth Street in that the property is in compliance with the Housing Maintenance Code. B. Public Hearing - Resolution No. 99-10 Regardina Revocation of Rental License at 3732 Third Street Owned by Dale Frenzel Mayor Peterson closed the public hearing regarding the revocation of the rental license held by Dale Frenzel for rental property at 3732 Third Street in that the property is in compliance with the Housing Maintenance Code. Resolution No. 99-10 was not read. REGULAR COUNCIL MEETING JANUARY 25, 1999 PAGE 5 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolution No. 99-09 Being a Resolution Regarding_ Revenue Bonds for Columbia Park Properties - Medical Clinic Properties The EDA Director advised that the Columbia Park Medical Clinic will realize a significant savings if the City approves the bond issue. The City bears no responsibility with these bonds as the bonds are secured solely by revenues derived from the project. Also, the City's credit rating will not be affected with these bonds. John Utley, the City's bond counsel, addressed the proposed administrative fees which will be paid by the Company to the City. Representatives of Columbia Park Clinic noted that this is not new money therefore suggesting there is no valid basis for charging administrative fees. They also are of the opinion that this situation is not similar in any fashion to the Crest View Corporation refunding which recently took place and where administrative fees were charged. The EDA Director observed that the action taken by Crest View Corporation was a refinancing and was not comparable to the current action of the medical clinic. Motion by Szurek, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99-09 OF THE CITY OF COLUMBIA HEIGHTS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA (THE "ISSUER') AUTHORIZING THE ISSUANCE, SALE AND DELIVERY OF THE ISSUER'S COMMERCIAL DEVELOPMENT REFUNDING REVENUE BONDS (COLUMBIA PARK PROPERTIES - MEDICAL CLINIC PROJECT) SERIES 1999 (THE "BONDS"), WHICH BONDS AND THE INTEREST AND ANY PREMIUM THEREON SHALL BE PAYABLE SOLELY FROM REVENUES PLEDGED THERETO: APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN INDENTURE OF TRUST, A LOAN AGREEMENT, AND A BOND PURCHASE AGREEMENT; APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF THE BONDS; AND PROVIDING FOR THE SECURITY, RIGHTS AND REMEDIES OF THE OWNERS OF SAID BONDS. REGULAR COUNCIL MEETING JANUARY 25, 1999 PAGE 6 WHEREAS, the City of Columbia Heights, Minnesota (the "Issuer") is a home rule city duly organized and existing under the Constitution and laws of the State of Minnesota; and WHEREAS, pursuant to the Constitution and laws of the State of Minnesota, particularly Minnesota Statutes, Sections 469.152 to 469.1651, as amended (the "Act"), the Issuer is authorized to carry out the public purposes described therein and contemplated thereby issuing its revenue bonds to finance the cost of the acquisition, renovation, construction, improving and equipping of certain revenue agreements made in connection therewith and pledge those agreements as security for the payment of the principal of and interest on any such revenue bonds; and WHEREAS, the Issuer has previously issued its $5,000,000 Commercial Development Revenue Bonds (Columbia Park Properties Project), Series 1982 (the 1982 "Bonds"); and WHEREAS, the Issuer loaned the proceeds of the 1982 Bonds to Columbia Park Properties, a Minnesota general partnership (the "Company") for the purpose of acquiring, constructing and equipping a commercial facility within the corporate boundaries of the Issuer (the "Project"); and WHEREAS, the Issuer issued its Commercial Development Refunding Revenue Bonds (Columbia Park Properties - Medical Clinic Project) Series 1992, in an aggregate principal amount of $4,785,000 (the "1992 Bonds"), to provide for the funding of a loan (the "Loan"), to the Company for the purpose of refunding and redeeming the 1982 Bonds in accordance with their terms; and WHEREAS, the Company has requested the Issuer to issue its Commercial Development Refunding Revenue Bonds (Columbia Park Properties - Medical Clinic Project), Series 1999, in an aggregate principal amount of $4,165,000 (the "Bonds"), to provide for the funding of a loan (the "Loan") to the Company for the pwpose of refunding and redeeming the 1992 Bonds in accordance with their terms; and WHEREAS, the Loan will be made pursuant to the terms of a Loan Agreement dated as of March 1, 1999 (the "Loan Agreement"), between the Issuer and the Company; and WHEREAS, the Issuer proposes to finance the refunding and redemption of the 1992 Bonds under the Act by the issuance of the Bonds of the Issuer under this resolution; and REGULAR COUNCIL MEETING JANUARY 25, 1999 PAGE 7 WHEREAS, the Bonds will be issued under an Indenture of Trust, dated as of March 1, 1999 (the "Indenture"), between the Issuer and the trustee named therein (the "Trustee"), and are secured by a Mortgage, Security Agreement, Assignment of Leases and Rents and Fixture Financing Statement dated as of March 1, 1999 (the "Mortgage"), from the Company to the Issuer, and assigned by the Issuer to the Trustee pursuant to the Assignment of Mortgage, dated as of March 1, 1999 (the "Assignment"), and a pledge and assignment of certain other revenues, all in accordance with the terms of the Indenture, and said Bonds and the interest on said Bonds shall be payable solely from the revenues pledged therefor and the Bonds shall not constibite a debt of the Issuer within the meaning of any constitutional or statutory limitation or constitute or give rise to a pecuniary liability of the Issuer or a charge against its general credit or taxing powers and shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the Issuer other than the Issuers' interest in the Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, AS FOLLOWS: 1. The Issuer acknowledges, finds, determines, and declares that the refunding and redemption of the 1992 Bonds, the proceeds of which were used to construct the Project, is authorized by the Act and furthers the purposes of the Act. 2. For the purposes set forth above, there is hereby authorized the issuance, sale and delivery of the Bonds in a principal amount of $4,165,000. The Bonds will be numbered, shall be dated, shall bear interest, shall mature, shall be subject to redemption prior to maturity, shall be in such form, and shall have such other details and provisions as are prescribed in the Indenture substantially in the form now on file with the Issuer ( or as amended in accordance with this resolution). 3. The Bonds shall be special obligations of the Issuer payable solely from the revenues provided pursuant to the Loan Agreement and other funds and revenues pledged pursuant to the Loan Agreement and other funds and revenues pledged pursuant to the Indenture. The City Council of the Issuer hereby authorizes and directs the Mayor and the City Manager of the Issuer (together, the "Officials") to execute and deliver the Indenture by and between the Issuer and the Trustee, and to deliver to said Trustee the Indenture, and hereby authorizes and directs the execution of the Bonds in accordance with the Indenture, and hereby provides that the Indenture shall provide the terms and conditions, covenants, rights, obligations, duties and agreements of the bond owners, the Issuer and the Trustee as set forth therein. REGULAR COUNCIL MEETING JANUARY 25, 1999 PAGE 8 4. The Officials are hereby authorized and directed to execute and deliver the Loan Agreement and the Bond Purchase Agreement by and among John G. Kinnard and Company, Incorporated (the "Underwriter"), the Company and the Issuer (the "Bond Purchase Agreement"). All of the provisions of the Loan Agreement and the Bond Purchase Agreement when executed and delivered as authorized herein, shall be in full force and effect from the date of execution and delivery thereof. The Loan Agreement and the Bond Purchase Agreement shall be substantially in the forms on file with the Issuer, with such omissions and insertions as do not materially change the substance thereof, or as the City Manager, in his discretion, shall determine, and the execution thereof by the City Manager shall be conclusive evidence of such determination. 5. The Bonds shall be revenue obligations of the Issuer the proceeds of which shall be disbursed pursuant to the Indenture and the Loan Agreement, and the principal, premium and interest on the Bonds shall be payable solely form the proceeds of the Bonds, the Loan Agreement and amounts realized under the Security Documents. 6. The Trustee is hereby appointed as Paying Agent and Bond Registrar for the Bonds. 7. The Officials are hereby authorized to execute and deliver, on behalf of the Issuer, such other affidavits, certificates, and other documents as are necessary or appropriate in connection with the issuance, sale and delivery of the Bonds, including an arbitrage certificate, and all other documents and certificates as shall be necessary and appropriate in connection with the issuance, sale and delivery of the Bonds. 8. The Issuer has not participated in the preparation of the Preliminary Official Statement or the Official Statement relating to the Bonds (the "Official Statement") and has made no independent investigation with respect to the information contained therein, including any appendices thereto, and the Issuer assumes no responsibility for the sufficiency, accuracy or completeness of such information. Subject to the foregoing, the Issuer hereby consents to the distribution of the Official Statement by the Underwriter in connection with the sale of the Bonds. 9. All covenants, stipulations, obligations and agreements of the Issuer contained in this resolution and the aforementioned documents shall be deemed to be the covenants, stipulations, obligations and agreements shall be binding upon the Issuer. Except as other wise provided in this resolution, all rights, powers, and privileges conferred and duties and liabilities imposed upon the Issuer by the provisions of this resolution or the aforementioned documents shall be exercised or performed by such officers, board, body or agency thereof as may be required or authorized by law to exercise such powers and to perform such duties. REGULAR COUNCIL MEETING JANUARY 25, 1999 PAGE 9 No covenant, stipulation, obligation or agreement herein contained or contained in the aforementioned documents shall be deemed to be a covenant, stipulation, obligation or agreement of any member of the City Council of the Issuer, or any officer, agent or employee of the Issuer in that person's individual capacity, and neither the City Council of the Issuer nor any officer or employee executing the Bonds shall be liable personally on the Bonds or be subject to any personal liability or accountability by reason of the issuance thereof. No provision, covenant or agreement contained in the aforementioned documents, the Bonds or in any other document related to the Bonds, and no obligation therein or herein imposed upon the Issuer or the breach thereof, shall constitute or give rise to any pecuniary liability of the issuer or any charge upon its general credit or taxing powers. IN making the agreements, provisions, covenants and representations set forth in such documents, the Issuer has not obligated itself to pay or remit any funds and revenues derived form the Loan Agreement which are to be applied. to the payment of the Bonds, as provided therein and in the Indenture. 10. Except as herein otherwise expressly provided, nothing in this resolution or in the aforementioned documents expressed or implied, is intended or shall be construed to confer upon any person or firm or corporation, other than the Issuer or any owner of the Bonds issued under the provisions of this resolution, the aforementioned documents and all of their provisions being intended to be and being for the sole and exclusive benefit of the Issuer and any owners from time to time of the Bonds issued under the provisions of this resolution. 11. In any case any one or more of the provisions of this resolution, or of the aforementioned documents, or of the Bonds issued hereunder shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not effect any other provisions of this resolution, or of the aforementioned documents, or of the Bonds, but this resolution, the aforementioned documents, and the Bonds shall be construed and endorsed as if such illegal or invalid provision has not been contained therein. 12. The Bonds, when executed and delivered, shall contain a recital that they are issued pursuant to the Act, and such recital shall be conclusive evidence of the validity of the Bonds and the regularity of the issuance thereof, and that all acts, conditions and things required by the laws of the State of Minnesota relating to the adoption of this resolution, to the issuance of the Bonds and to the execution of the aforementioned documents to happen, exist and be performed precedent to and in the enactment of this resolution, and precedent to issuance of the Bonds and precedent to the execution of the aforementioned documents have happened, exist and have been performed as so required by law. REGULAR COUNCIL MEETING JANUARY 25, 1999 PAGE 10 13. The officers of the Issuer, attorneys, engineers and other agents or employees of the Issuer are hereby authorized to do all acts and things required of them by or in connection with this resolution, the aforementioned documents, and the Bonds for the full, punctual and complete performance of all the terms, covenants and. agreements contained in the Bonds, the aforementioned documents and this resolution. In the event that for any reason the Mayor of the Issuer is unable to carry out the execution of any of the documents or other acts provided herein, any other member of the City Council of the Issuer shall be authorized to act in his capacity and undertake such execution or acts on behalf of the Issuer with full force and effect which executions or acts shall be valid and binding on the Issuer. If for any reason the City Manager of the Issuer is unable to execute and deliver the documents referred to in this Resolution, such documents may be executed by a member of the City Council or the City Clerk with the same force and effect as if such documents were executed and delivered by the City Manager of the Issuer. 14. This resolution shall be effective from and after the date of adoption by the City Council on the Issuer. Offered by: Szurek Seconded by: Jolly Roll call: All ayes Mayor Gary Peterson Jo -Anne Student, Council Secretary B. Bid Considerations None C. Other Business 1) City Newsletter Printing_ Quotations for 1999 Motion by Wyckoff, second by Szurek to authorize the Mayor and City Manager to enter into an agreement with Rapid Graphics and Mailing for printing, publishing and distributing the City newsletter based upon their proposalof estimated yearly cost of $18,944.00 for four publications in 1999. Roll call: All ayes REGULAR COUNCIL MEETING JANUARY 25, 1999 PAGE 11 8. ADMINISTRATIVE REPORTS A. Report of the City Manager The City Manager had nothing to report at this time. B. Report of the City Attorney The City Attorney had nothing to report at this time. 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings Minutes of the January 5, 1999 Library Board of Trustees Meeting were in the agenda packet. No Council action was necessary. 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA Mayor Peterson introduced students who were attending the Council Meeting as part of a Civics Class assignment. They were members of a class taught by Mr. Galuska and a class taught by Mr. Kimball. 11. ADJOURNMENT Motion by Szurek, second by Wyckoff to adjourn the Regular Council Meeting at 7:35 p.m. Roll call: All ayes Submitted by: Jo -Anne Student, Council Secretary CITY COUNCIL LETTER Meeting o£ February 8, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY NO. 4 DEPARTMENT: MANAGER'S Administration APPROVAL ITEM: APPOINTMENT/ASSIGNMENTS TO BY: J. Student BY: BOARDS/COMMISSIONS/ORGANIZATIONS - DATE. �" b DATE: February 3, 1999 Council and staff representation on various city boards and commissions and some civic and professional organizations was addressed at the February 1, 1999 Council Work Session. The following is the record of representation to these boards/commissions/organizations: Telecommunications Commission - Councilmember Wyckoff Human Services Commission - Councilmember Wyckoff Library Board of Trustees - Councilmember Jolly Park and Recreation Commission - Mayor Peterson Planning and Zoning Commission - Councilmember Szurek Traffic Commission - Councilmember Jolly Southern Anoka County Consortium - Delegate - Councilmember Wyckoff - Delegate - City Manager Suburban Rate Authority - Delegate - Public Works Director - Alternate - Councilmember Jolly National League of Cities - Delegate - Councilmember Jolly - Alternate - All Councilmembers League of Minnesota Cities - Councilmembers/City Manager Rice Creek Watershed District - Councilmember Jolly North Metro Mayors' Association - Delegate - Mayor Peterson - Alternate - City Manager Light Rail Transit - Councilmember Jolly Anoka County Joint Law Enforcement Council - Delegate - Mayor Peterson - Alternate - Police Chief Heights Pride Committee - Councilmember Szurek Youth Initiative Commission - Councilmember Szurek Design Team - Councilmemer Szurek The Council decided to appoint Robert Ruettimann to fill a term on the Park and Recreation Commission. He previously served as a representative ofthe Council. According to the City Code, he is eligible to be appointed as a community representative to a two year term. MOTION: Move to appoint Robert Ruettimann to serve on the Park and Recreation Commission with a term in April of ZUU 1. COUNCIL ACTION: CITY COUNCIL LETTER ot- :Yebruary 8.1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: General Government APPROV L ITEM: Telephone System Consultants , ` BY: WILLIAM 13LRITE BY: �� NO: T • 6 DATE: January 27.1999 DATE: �711 For some time now, the City's Siemens telephone system has been unreliable and required constant repairs to be kept in an operating fashion. There has been only one vendor who will do the repairs for the system due to its obsolescence, and even they admit it is a losing battle. The technology behind the Siemens system is antiquated and not year 2000 compliant, so some form of a new system will need to be implemented before then. Staff contacted numerous consultants. Both Eastman, Morley & Krenik Ltd and ESI Communications declined to bid. Elert and Associates bid the project at $11,500, Epic Consulting bid the project at $19,800 and Haigh, Todd & Associates bid the project at $22,450. Copies of the bids can be viewed at the Finance Department. Staff is recommending that the City hire Elert & Associates, based on their low bid, good references and the fact that they have a great deal of experience with governmental entities. Staff feels that their experience with governmental institutions will be invaluable in finding an economically feasible solution for the City of Columbia Heights. Based on past discussions there are two immediate solutions to the problem. One is to acquire a US West Centrix system that would cost approximately $3,000 a month under the state contract. The other alternative is to hire a consultant to evaluate our needs and based on those needs, the most cost efficient solution. According to the state representative, generally speaking for what you pay for Centrix over 5 to 6 years you could buy your own system which would last for 10 to 12 years. This makes Centrix a costly alternative. The consultant will determine if Centrix can be configured in a cost effective way or if purchasing a system would be better. At their meeting of January 21,1999, the Telecommunications Commission reviewed the proposals received by staff , and passed a motion recommending that the City Council enter into a contract with Elert and Associates as a consultant. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into a contract with Elert & Associates for consulting work to include determining specifications for a new telephone system for the City, writing a Request For Proposal to vendors for such a system and aiding in the implementation of the system per their proposal at a cost of $11,500. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: February 8, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: 4 Community Development APPROVAL ITEM: RES. NO. 99-15 HAZARDOUS DWELLING BY: Mel Collova BY:/ NO: J ' _ I `"f' j� j� DATE: Janu 22, 1999 Background: The dwelling on the property located at 4358 N.E. 3`d Street has remained in a substandard, unsightly, and hazardous condition since December 23, 1998. The Building Official has mailed notices to all entities having an interest in the property and they have not complied with the Notice and Order and have allowed the condition to remain deteriorated. The Public Works Department has terminated water service and removed the water meter. The Building Official acting on an Administrative Search Warrant has supervised the removal of the hazardous contents of the dwelling. The attached Notice and Order has been sent to all parties having an interest in the property on December 23, 1998. No formal appeal has been filed by any of the interested parties. The existing dwelling does not meet the current Building Code requirements to qualify as a 1 '/z story structure as the ceiling height of the upper story is 7 1 (seventy-one) inches, far below the requirement of 90 (ninety) inches re-classifying the building as a single story building, not meeting the minimum requirements of the R-3 Zoning District of 1020 square feet. Recommended Motion: Move to waive the reading of the resolution, there being ample copies available to the public. Recommended Motion: Move to Adopt resolution 99-15, Declaring the dwelling on the property located at 4358 Northeast 3`d Street as hazardous, the Structure/Building must be raised, and the lot graded for future development. COUNCIL ACTION: RESOLUTION NO, 99- RESOLUTION OF THE CITY COUNCIL FROM THE CITY OF COLUMBIA HEIGHTS REQUESTING REMOVAL OF A HAZARDOUS STRUCTURE, A DWELLING, LOCATED AT 4358 NORTHEAST THIRD STREET. WHEREAS, there is a substandard building, a dwelling, located. at 4358 Northeast Third Street which has been dilapidated, unsafe since December 23, 1998, and WHEREAS, Minnesota Statute 463.15 to 463.26 authorizes municipalities to address hazardous and substandard structures and properties, and WHEREAS, the City of Columbia Heights finds this property to be hazardous based on the following code violations as contained in the Findings of Fact: FINDINGS OF FACT Dangerous Building Definitions Chapter 3 of the 1994 Uniform Code for the Abatement of Dangerous Buildings: 302(9) Whenever, for any reason, the building or structure, or any portion thereof, is manifestly unsafe for the purpose for which it is being used. 302(11) Whenever the building or structure exclusive of the foundation, shows 33 percent or more damage or deterioration of its supporting members, or 50 percent damage or deterioration of its non supporting members, enclosing or outside walls or coverings. 302(1Whenever any building or structure has been constructed, exists, or is maintained in violation of any specific requirement or prohibition applicable to such building or structure provided by the building regulations of this jurisdiction, as specified in the Building or Housing Code, or any law or ordinance of this state or jurisdiction relating to the condition, location or structure of buildings. 302(17) Whenever any building or structure is in such a condition as to constitute a public nuisance known to the common law or in equity jurisprudence. THEREFORE, BE IT RESOLVED on the Building Official's conclusions that, the structure at 4358 Northeast Third Street, a dwelling, is substandard and seriously deteriorated, that it lacks minimum standards for habitable space per 1995 MN State Building Code and 1994 Uniform Code for the Abatement of Dangerous Buildings, and the Building Official is recommending the structure be removed, and the lot be graded for future development. Removal of Hazardous Structure Resolution 99- Page two Conclusions of Council That all relevant parties have been duly notified of this action. That the structure, a dwelling, on the property at 4358 Northeast Third Street is hazardous and in violation of many local, state and national code requirements. That the structure, a dwelling, can not be rehabilitated to bring it into compliance with local, state and national code requirements. Order of Council The structure, a dwelling, located at 4358 Northeast Third Street, Columbia Heights, Minnesota, is a hazardous building pursuant to Minn. Stat. 463.152, 463.616. Pursuant to the foregoing findings and in accordance with Minnesota Statutes, the City Council hereby orders the record owner of the above -hazardous building, or his heirs, to raze the building, a former dwelling, within thirty (30) days of the date of service of this order. The site must then be restored to a safe condition with fill as necessary. The City Council further orders that personal property or fixtures that may unreasonably interfere with the razing and removal of the structures shall be removed within thirty (30) days, and if not so removed by the owner, the City of Columbia Heights may remove and sell such personal property and fixtures at public auction in accordance with law. 4. The City Council further orders that unless such corrective action is taken or an answer is served upon the City of Columbia Heights and filed in the office of the Court Administration of the District Court of Anoka County, Minnesota, within thirty (30) days from the date of the service of this order, a motion for summary enforcement of this order will be made to the District Court of Anoka County. 5. The City Council further orders that if the City is compelled to take any correction action herein, all necessary costs expended by the City will be assessed against the real estate concerned, and collected in accordance with Minn. Stat. 463.22. 6. The mayor, the clerk, city attorney and other officers and employees of the City are authorized and directed to take such action, prepare, sign and serve such papers as are necessary to comply with this order, and to assess the cost thereof against the real estate described above for collection, along with taxes. Removal of Hazardous Structure Resolution 99- Page three Passed this Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Jo -Anne Student, Council Secretary gnCode,conres NOTICE AND ORDER OF BUILDING OFFICIAL December 23, 1998 Ronald E. & Mary L. Briggs Norwest Electronic Tax Service 4358 N.E. 3' Street 1 Home Campus Columbia Heights, MN 55421 Des Moines, IA 50328-0001 Re: 4358 N.E. 3rd Street, Columbia Heights, Minnesota. PIN # 35-30-24- 22-0126. ( see attached legal description and surveys ) To All Parties Having An Interest in This Property: The dwelling on the subject property has had approximately 250 cubic yards of debris removed after first obtaining an Administrative Search Warrant for a Code Compliance inspection. The exterior roof covering of the dwelling is in need of replacement. The interior of the building has remained in a state of unsanitary condition since approximately 1977, as evidenced by dated newspaper removed from the interior of the dwelling. Refrigerator dated samples included cream cheese dated 1985. The plumbing is in disrepair as evidenced by ceiling and wall damage in the basement bath area. The electrical system is outdated with several sub feed panels added to the original fuse panel. The heating system consists of an outdated coal fired forced air furnace converted to a fuel oil fired warm air furnace. The interior walls and floors are deteriorated on all three floors and these areas are covered with mold and rotted materials. The interior is infested with insects and rodents. The water service to the property has been turned off and the drain Page 3 Notice and Order The structure must be razed, all required permits must be applied for within 60 days of receipt of this notice and must be completed within 90 days of permit issuance. If the timetable stated is not met, the City may proceed to cause the work to be done and charge the costs thereof against the property or its owner. Any person or entity having legal title or interest in this property has the right to appeal from this Notice and Order or of any action. by the Building Official provided the appeal is in writing as provided in this Code and filed with the Building Official within 30 days from the date of service of such Notice and Order; and failure to appeal will con:,-titute a waiver of all right to an administrative hearing and determination of the matter. Sincerely, Mel Collova Building Official C: Property File James Hoeft City Attorney a Page 2 Notice and Order and waste traps have been winterized in an attempt to lessen freeze damage to the already leaking plumbing systems in the dwelling. As stated in the 1994 Uniform Code for the Abatement of Dangerous Buildings section 302; for the purpose of this Code, any building or structure which has any or all of the conditions or defects hereinafter described shall be deemed to be a dangerous building, provided that such condition or defects exist to the extent that the life, limb, health, property or safety to the public or its acquaints are endangered: 302(9) Whenever, for any reason, the building or structure, or any portion thereof, is manifestly unsafe for the purpose for which it is being used. 302(11) Whenever the building or structure, exclusive of the foundation, shows 33 percent or more damage or deterioration of its supporting members, or 50 percent damage or deterioration of its non supporting members, enclosing or outside walls or coverings. 302 (13) Whenever any building or structure has been constructed, exists, or is maintained in violation of any specific requirement or prohibition applicable to such building or structure provided by the building regulations of this jurisdiction, as specified in the Building or Housing Code, or of any law or ordinance of this state or jurisdiction relating to the condition, location or structure of buildings. 302(17) Whenever any building or structure is in such a condition as to constitute a public nuisance known to the common law or in equity jurisprudence. CITY COUNCIL LETTER TVMeetinu nf• FPhn,ary SZ 1 QQQ AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. POLICE APPROVAL: ITEM: Authorization to Purch se BY: Thomas M. Johnso BY: f NO. Police S uad Cars DATE: Februa 3, 1999 DATE: BACKGROUND: Hennepin County has been awarded the contract for the delivery of police vehicles for 1999. This award is to Superior Ford Inc. of Plymouth, Minnesota. The base vehicle price listed in the award for the full size sedan is $19,915. As in past years, the deducts for the full size include, but are not necessarily limited to, engine block heater, noise suppression package, ABS brakes, and the deletion of silicone hoses. Add-on's include: single key - keyed alike system, vinyl back seat, driver's side power cloth bucket seat, limited slip no ABS brakes, rubber floor mats, left side spot light, under trunk lid lights, courtesy lamps disabled, white roof and doors --remainder of car black, battery controlled driver's side deck release, driver/front passenger door lock control, rear handles inoperative, and driver/front passenger window control. After the deducts and add-on's, the price of the car comes to $20,464. 1999 Ford Crown Victoria: four -door, base price with add-on's and deducts: $20,464.00 x two vehicles x 2 $40,928.00 1 parts manual 90.00 1 service manual 115.00 + sales tax 13.33 Total $41,146.33 ANALYSIS/CONCLUSION: The Police Department has reviewed both the Hennepin County bid and the State of Minnesota bid for police vehicles and have found the Hennepin County bid is lower. It is our recommendation to the Council that our two new police vehicles be purchased from the Hennepin County bid, which has been awarded to Superior Ford of Plymouth, Minnesota. The Police Department will reduce its department fleet by two vehicles upon receipt of the new vehicles. RECOMMENDED MOTION: Move to authorize the purchase of two 1999 Ford Crown Victoria police vehicles, along with service and parts manuals per the Hennepin County bid, with funding coming from 431-42100-5150 and the Mayor and City Manager are authorized to enter into a contract for same. TMJ:mld 99-044 CITY COUNCIL LETTER Meeting of: Februa 8 1999 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. q POLICE APPROVAL: ITEM: 1999 Animal Control Contract BY: Thomas M. Johnsca BY: NO. - DATE: February3, 1999 DATE: BACKGROUND: Attached is the 1999 animal control services contract with North Metro Humane Society. The Humane Society has been providing these services to the City of Columbia Heights for several years. Inquiries into other animal service providers have not produced a more cost effective method ofproviding this service. The Humane Society has proven to be a very good partner and has performed their services very well. ANALYSIS: The proposed 1999 contract begins January 1, 1999, and expires December 31, 1999. In order for the Humane Society to meet expenses, the following changes were required in this year's contract: The "impound fee" has been raised from $32 to $35 per animal for the first day of impounding. The "boarding fee" increases from $10 per day starting with the first day after impound to $11 per day. The "quarantine fee" increases from $5.50 per day to $6.00 per day. If this fee is not paid by the owner of the dog, it becomes the responsibility of the municipality. The "transportation fee" goes from $36 to a $40 flat fee. The "vet service fee" increases from $32/hour to $35/hour. The "euthanasia fee" increases from $.35/pound for disposal to $.40/pound. The "vaccination fee" increases from $3.00/animal to $3.25/animal. The "euthanasia solution fee" increases from 1 cc @ $3.80 to 1 cc @ $4.00. Additional .5cc plus $.10-this increased from $.08. The minimum monthly contract fee remains at $500 per month. We have budgeted in the 1999 Police Department budget for the changes listed. CONCLUSION: After reviewing the contract, it is my opinion that there are minimal increases in the contract. In talking to other communities around us, I do not feel there is a better contract or situation available to us. Therefore, it is my recommendation that we sign the attached contract and continue the services offered by the North Metro Humane Society. RECOMMENDED MOTION: "Move to authorize the Mayor and City Manager to enter into a contract with the North Metro Humane Society for animal control/impound services for the contractual period of January 1, 1999, to December 31, 1999, and that funding for this service be provided for by the Police Department budget, 101-42700-3050." TMJ:mId 99-043 Attachment 11 111 •T� + tw-■! f This contract, made and entered into this first day of January, 1999, by and between the North Metro Humane Society, 1411 Main Street, Coon Rapids, MN 55448, hereinafter referred to as `Humane Society," and the city of Columbia Heights, Minnesota, hereinafter referred to as "Municipality." Whereas, The Municipality is in need of animal control/impound and holding services; and Whereas, The Humane Society is qualified and willing to provide such services Whereas, The Municipality wishes to purchase these services from the Humane Society in accordance with this contract; Now Therefore, In consideration of the mutual covenants contained herein, it is agreed and understood as follows, L TERM The term of this contract shall be from January 1, 1999 through December 31, 1999, unless terminated earlier as provided herein. IL BASIC SERVICES The Humane Society agrees to provide the following services: 1. Shelter for animal drop-offs on a 24-hour basis. 2. Pick-up and transport animals to the shelter on weekdays from 1:00 p.m. to 4:00 p.m. each day and also on weekends from 1:00 p.m. to 4:00 p.m. depending on staff availability. Responses to requests for pick-ups and transport will be handled in the order in which they are received at the shelter. Individuals making the requests will be advised of the approximate time when pick-up will be made. 3. Animal examinations and veterinary care (within the scope of our abilities) as required whenever staff is available. 4. Boarding for up to five (5) days. 5. Euthanasia and disposal of animal if required. 6. Responding to all animal abuse/neglect cases in the Anoka County area in cooperation with municipal officials when necessary. HL RESPONSIBILITIES OF THE MUNICIPALITY 1. The Municipality shall pay the Humane Society the following fees: A. Impound Fee: An administrative charge of $35 per animal for the first day of impound. B. Boarding Fee: $11.00 per day, per animal, for each day after the first day of impound. C. Quarantine Fee: In addition to the regular boarding fee, $6.00 per day, per animal, for all animals which must be quarantined. When the Municipality has authorized quarantining an animal and the owner is unknown or known but will not pay the fee, the Humane Society will bill the Municipality. If the fee remains unpaid, the Humane Society will have the option of notifying the Municipality that after 30 days it will no longer accept quarantined animals. D. Transportation Fee: $35.00 E. Vet Services Fee: $35.00 per hour. F. Euthanasia Fee: $.40 per pound disposal. G. Vaccination Fee: $3.25 per animal. - . H. Euthanasia Solution Fee: 1 cc @ $4.00; additional .5 cc plus $.10 2. The Municipality will not be charged those costs recovered from pet owners. 3. Charges for services shall be paid monthly or within thirty (30) days after submission of the monthly claims by the Humane Society to the Municipality. V. COMPLIANCE wrm LAWS In providing all services pursuant to this contract, the Humane Society shall abide by all statutes, ordinances, rules and regulations pertaining to or regulating the provision of such services, including those now in effect and hereinafter adopted. VL AUDIT DISCLOSURE AND RETENTION OF RECORDS The Humane Society agrees to make available to duly authorized representatives of the Municipality and either the Legislative Auditor or the State Auditor for the purpose of audit examination pursuant to MN. Stat. 16B.06, any books, documents, papers and records of the Humane Society that are pertinent to the Humane Society's provision of services hereunder. The Humane Society further agrees to maintain all such required records for three (3) years after receipt of final payment and the closing of all other related matters. VM INSURANCE The Humane Society shall purchase, maintain in foil force and effect during the term of this contract and provide proof of the following insurance coverage: A. Worker's Compensation: Coverage at statutory limits as provided by the State of Minnesota. B. Comprehensive General Liability: Coverage shall have minimum limits of $1,000,000 per occurrence, combined single limit for bodily injury liability and property damage liability- C. Business Auto Liability: Coverage shall have minimum limits of $500,000 per occurrence, combined single limit of bodily injury liability and property damage liability. This shall include owned vehicles, hired and non -owned vehicles and employee non -ownership. D. Current, valid insurance certificates meeting the; requirements herein identified shall be available to the Municipality if so desired before the signing of this contract. All policies shall provide, and the certificates issued shall evidence, that the Municipality will be notified in writing at least thirty (30) days prior to cancellation or modification of coverage. YIIL EARLY TERMINATION This contract may be terminated by either party, with or without cause, upon thirty (30) days written notice, delivered by mail or in person, to the other party. IX MODIFICATIONS Any material alterations, modifications or variations of the terms of this contract shall be valid and enforceable only when they have been reduced to writing as an amendment and signed by the parties. X. ENTIRE AGREEMENT It is understood and agreed by the parties that the entire agreement of the parties is contained herein and that the contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the Humane Society and the Municipality. The parties hereto revoke any prior oral or written agreements between themselves and agree that this contract is the only and complete agreement regarding the subject hereof. DATE: December 31, 1998 CITY OF COLLMEBIA HEIGHTS, NIINNESOTA BY: T= BY: DATE: t. orth Metro Huassaaze Society vvva TO: CITY CONTRACT ADMINISTRATORS FROM: TOM DI NANNI, EXECUTIVE DIRECTOR SUBJECT: CONTRACT REVISIONS DATE: FEB. 1, 1999 Apparently our computer couldn't wait till the year 2000 to start making life difficult. It decided to begin with the year 1999. As a result the contracts mailed to municipalities failed to include the provision that the minimum monthly charge for service is $500. Also, the "Transportation Charges" on some contracts were reduced by 10o rather than increased by that amount. Please include the following revisions in your contract and return a signed copy to us. (Please return a signed copy of the entire contract if you have not already done so.) Sorry for the error and inconvenience it might cause. Substitute your city's fee (if applicable) for the "Transportation Fee" listed in Section III, Line D. Andover $22.00 Blaine $22.00 Col. Hgts $40.00 Ham Lake $31.00 Oak Grove $40.00 Ramsey $31.00 St. Francis $40.00 Spr. Lake Pk. $22.00 Add to Section III: I. The minimum monthly fee for service shall be $500. For the mane Society: ...mac, Thomas A. Di Nanni Executive Director For the Municipality: 1411 Main Street NW • Coon Rapids, MN 55448-1425 • (612) 754-1642 Qrth Matra I-iuma:se Society v TO: CITY CONTRACT ADMINISTRATORS FROM: TOM DI NANNI, EXECUTIVE DIRECTOR SUBJECT: CONTRACT REVISIONS DATE: FEB. 1, 1999 Apparently our computer couldn't wait till the year 2000 to start making life difficult. It decided to begin with the year 1999. As a result the contracts mailed to municipalities failed to include the provision that the minimum monthly charge for service is $500. Also, the "Transportation Charges" on some contracts were reduced by 10% rather than increased by that amount. Please include the following revisions in your contract and return a signed copy to us. (Please return a signed copy of the entire contract if .you have not already done so.) Sorry for the error and inconvenience it might cause. Substitute your city's fee (if applicable) for the "Transportation Fee" listed in Section III, Line D. Andover $22•.00 Blaine $22.00 Col. Hgts $40.00 Ham Lake $31.00 Oak Grove $40.00 Ramsey $31.00 St. Francis $40.00 Spr. Lake Pk. $22.00 Add to Section III: I. The minimum monthly fee for service shall be $500. For the mane Society: Thomas A. Di Nanni Executive Director For the Municipality: 1411 Main Street NW a Coon Rapids, MN 55448-1425 - (612) 754-1642 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: Mayor Gary Peterson and City Council Members Walt Fehst, City Manager FROM: Thomas M. Johnson, Chief of Police doto SUBJECT: Revision in Animal Control Contract DATE: February 3, 1999 On February 2, 1999, the night after the Council work session, I received a contract revision from the North Metro Humane Society reference our 1999 animal control contract. There were two errors in the contract. The first error was in the transportation fee. Instead of going down by 10 per cent, it should have shown our cost going up by 10 per cent. We go from $36 to $40 for all of our transportation fees. The second error was that the minimum monthly was not eliminated. The minimum monthly fee is $500, which we seldom —if ever —go under. (See attached memo from Tom DiNanni, Executive Director, North Metro Humane Society). It is my recommendation that even with these changes we will not find a better service for our dollars anywhere else. We have budgeted adequate dollars in our 1999 budget to cover these costs, and I have corrected the Council letter reference these two issues. I am recommending that the Council approve the contract with the noted changes. TMJ:mld 99-042 Attachment orth Metro Humane Society x vvv� TO: CITY CONTRACT ADMINISTRATORS FROM: TOM DI NANNI, EXECUTIVE DIRECTOR SUBJECT: CONTRACT REVISIONS DATE: FEB. 1, 1999 Apparently our computer couldn't wait till the year 2000 to start making life difficult. It decided to begin with the year 1999. As a result the contracts mailed to municipalities failed to include the provision that the minimum monthly charge for service is $500. Also, the "Transportation Charges" on some contracts were reduced by 10a rather than increased by that amount. Please include the following revisions in your contract and return a signed copy to us. (Please return a signed copy of the entire contract if you have not already done so.) Sorry for the error and inconvenience it might cause. Substitute your city's fee (if applicable) for the "Transportation Feei' listed in Section III, Line D. Andover $22•.00 Blaine $22.00 Col. Hgts $40.00 Ham Lake $31.00 Oak Grove $40.00 Ramsey $31.00 St. Francis $40.00 Spr. Lake Pk. $22.00 Add to Section III: I. The minimum monthly fee for service shall be $500. For the mane Society: Thomas A. Di Nanni Executive Director For the Municipality: 1411 Main Street NW e Coon Rapids, MN 55448-1,425 • (612) 754-1642 CITY COUNCIL LETTER AGENDA SECTION: CONSENT AGENDA NO: tJ ITEM: ACCEPTANCE OF ENGINEERING STUDY REPORT AND AUTHORIZING THE PUBLIC WORKS DIRECTOR TO APPLY FOR A DNR GRANT FOR STORM WATER MITIGATION IMPROVEMENTS. /j _ ,0 Meeting of: 2/8/99 ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS BY: K. Hansen BY: DATE: 2/4/99 DATE: Background: The City Council authorized staff to prepare a engineering feasibility report for the 4300 Block of Monroe in 1998. The city's engineering consultant BRA has investigated this area, performed hydraulic analysis, and the results are detailed in the attached report. The format is consistent with the other storm water engineering reports previously presented to the council. Analysis/Conclusions: Various alternatives to address the flooding problem were considered. The alternative, estimated cost and a recommended solution can be summarized as follows: 4300 Block of Monroe: a. Trunk storm sewer to Jackson Pond $ 183,000 b. On -site ponding: House acquisition and excavation $ 161,000 C. Trunk storm sewer north under Madison Street to 44`' $ 93,000 Based upon cost, site conditions, logistics and overall benefit, alternative `c' is recommended. The total costs and disruption to local residents are greater under alternatives `a' & `b'. In addition to being the lowest overall cost, alternative `c' proposes work within city right-of-way; this work may be scheduled to coincide with the city's street rehabilitation program to possibly increase cost savings. As has been done with all previous engineering reports, staff is recommending applying for grant funding through the DNR's Flood Damage Reduction Grant Assistance Program. The attached resolution provides for the City to submit for such funding and specifically names the Director of Public Works as the primary contact for the program. It is proposed to submit an application for the maximum grant eligible cost of $46,500 as a funding source for the proposed improvements. Recommended Motion: Move to accept the Engineering Study Report as prepared by the Engineering Firm of BRA. Recommended Motion: Move to waive the reading of the Resolution, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution No. 99--LL- authorizing the Public Works Director to apply for DNR Grant Assistance Program Funds for storm water related improvements and designating the Director of Public Works as the primary contact for the program. KH:jb COUNCIL ACTION: RESOLUTION NO.99- BEING A RESOLUTION TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF NATURAL RESOURCES GRANT ASSISTANCE PROGRAM FOR FUNDS FOR STORM WATER RELATED IMPROVEMENTS AND DESIGNATE THE DIRECTOR OF PUBLIC WORKS AS THE CITY'S PRIMARY CONTACT WITH THE DNR BE IT RESOLVED that the Director of Public Works, hereinafter referred to as "Authorized Official" act as legal sponsor for the project contained in the Flood Damage Reduction grant Assistant Program Application submitted on February 8, 1999, and that Authorized Official is hereby authorized to apply to the Minnesota Department of Natural Resources, hereinafter referred to as "State", for funding of this project on behalf of the Applicant. BE IT FURTHER RESOLVED that the Applicant has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate acquisition, maintenance and protection of the proposed project. BE IT FURTHER RESOLVED that the Applicant has not incurred any construction costs or has not entered into any written agreements to purchase property proposed by this project. BE IT FURTHER RESOLVED that the Applicant has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED THAT UPON APPROVAL OF THE APPLICATION BY THE State, the Authorized Official may enter into an Agreement with the State for the above - referenced project and that the Applicant certifies that it will comply with all applicable laws and regulations as stated in the contract agreement. NOW, THEREFORE, BE IT RESOLVED that the Director of Public Works is hereby authorized to execute such Agreements as are necessary to implement the project on behalf of the Applicant. Dated this 8' day of February, 1999 Offered by: Seconded by: Roll Call: Jo -Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS IM Mayor CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of February, 1999, as disclosed by the records of said City in my possession. Seal Jo -Anne Student Deputy City Clerk CITY COUNCIL LETTER. Meeting of: 2/8/99 AGENDA SECTION: CONSENT AGENDA ORIGINATINGDEPARTMENT: CITY MANAGER NO: J4PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS FOR BY: K. Hansen�Vb BY: ROAD MATERIALS 4— � DATE: 1/29/DATE: Staff requests permission to seek bids for the purchase of road materials for 1999. This includes Aggregates, Plant Mixed Bituminous, Asphalt Materials and Disposal of Asphalt and Concrete Rubble. Bids are obtained on a unit price basis and staff orders materials throughout the year as they are needed. Recommended Motion: Move to authorize staff to seek bids for the purchase of road materials. KH:jb 99-41 COUNCIL ACTION: CITY COUNCIL LETTER; Meeting of: 2/8/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS FOR 1999- BY: K. Hansen BY: 2000 TREE PLANTING PROGRAM 4- DATE: 2/2/99 DATE: Staff requests permission to seek bids for the Tree Replanting Program. This is a 2-year contract that would be in effect for years 1999-2000. Trees are planted to replace public trees that have been removed because of disease or storm damage. Tree planting is paid for out of Fund 101-46104 Dutch Elm Replacement budget. Recommended Motion: Move to authorize staff to seek bids for the 1999-2000 Tree Planting Program. KH:jb 99-40 COUNCIL ACTION: CITY COUNCIL LETTER AGENDA SECTION: CONSENT AGENDA NO: Lf Meeting of. 2/8/99 ORIGINATING DEPARTMENT: I CITY MANAGER PUBLIC WORKS ITEM: BLANKET PURCHASE ORDERS FOR 1999 BY: K. 4 1 DATE: BY: DATE: Public Works has several purchases that are routine in nature and repetitive each year but require Council approval because they exceed the charter limitation of $3,000. Staff is requesting authorization to process blanket purchase orders for 1999 to cover the following: `99 Budget Satellite rental for seven City parks year-round $ 7,200 Uniform rental for Public Works maintenance crews $ 7,100 De-icing salt for sanding operations $30,000 It should be noted that Public Works typically purchases salt off the State Contract which is bid for the winter season. In the fall of 1999, the vendor and unit price may change. Therefore, an estimate is provided for the remainder of this season. Recommended Motion: Move to authorize staff to process blanket purchase orders for 1999 for: Satellite rental for seven City parks with Biff's in an amount not -to -exceed $7,200. Uniform rental with Aramark Uniform Services in an amount not to exceed $7,100. De-icing salt for salt/sanding operations purchased off the State of Minnesota Contract in an amount not -to - exceed $22,000. KH jb 99-42 COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 2/8/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: CLEANING AND SEALING OF MUNICIPAL BY: K. Hansei� BY: SERVICE CENTER HVAC DUCT WORK DATE: 2/4/99 DATE: Background: The 1999 approved City budget provides $5,000 for the cleaning of the Municipal Service Center HVAC duct work under the Public Works Garage line item. The City Library had similar services recently conducted and City hall is scheduled to have their duct work cleaned February 22"d Analysis /Conclusions: Public Works solicited quotes based upon site inspections from several firms engaged in the business of commercial duct cleaning. Upon a site inspection by the first duct cleaning company, it was discovered that the MSC duct work is insulated on the inside. This is also the likely source of fine, black particulate matter that accumulates on surface tops throughout the forced air portion of the building. Although placed to prevent sweating of the metal duct work, mold can form on the interior surface of the insulation. Therefore, it is recommended that all insulated ducts be cleaned and sealed. A surface coating would be sprayed to all interior insulated ducts (see attached sheet which describes the process). Based upon the sealing requirement, staff received quotes from three firms. A spreadsheet detailing their price proposals is attached. Recommended Motion: Move to award MSC duct cleaning and sealing work to National Surface Cleaning in the amount of $3,400, plus tax, with funds appropriated from 701-49950-4000. KH:jb 99-47 Attachment: Proposed Cleaning and Sealing process Spreadsheet of Proposals COUNCIL ACTION: `I Source Removal: VSI is committed to source removal of dirt/debris and other contaminates. VSI cleaning procedures require the use of a patented high powered HEPA filtered (99.97% efficiency .3 microns) vacuum collection system to protect the working environment while collecting the dirtldebris and other contaminates. The dirt and debris is removed from all the surfaces by power brushing and then a final air washing insures quality workmanship and customer satisfaction. Dealing With Mechanical Insulation: In many cases the mechanical insulation found inside the ductwork is damaged or deteriorated. In the past the building owner would replace this ductwork. Today, in many cases this insulation can be repaired and enhanced by applying Tough -Coat mechanical insulation repair coating. This option can represent a tremendous savings for the building owner, Toiigh-Coat is formulated tiyirh�nti-microbicl to help prevent the regrowth of microbial contamination. 7 Air �OWOandling Units, Plenums, Etc.: In areas tivl moisture high wear are a problem, IMCOA is 01e8 term solution. 1 is a closed cell polvole yethylene) foam insulation that offers uni erma properties. It is glued ai ' a sealed. IMCOA FPA 90A & capabi ' i er glass insulation with igh durability. and chemical resistant with all seams being ddh�has 'similar thermal ture resistance RIO bial Contamination: VSI has several ways to�ontand- nates, microbe lamination. This includes source remov sanitizin tyvork with an EPA re i sanitizer, and cleaning/then coating echanical ' anon tivith Toicgh-Coat. In addition VSI is a certifie icator for the AEGIS Microbe Shield Program which ' orates a ee EPA registered antind- crobial which ' epted for use on all in non food contact surface has the experience and the tools to pr v help yoir microbial contamination problems. PUBLIC WORKS MUNICIPAL BUILDING OFFICE AND MEZZANINE AREAS HVAC SYSTEM CLEANING PROPOSALS rr)KAPANIY (rl C-Artilnlr` rinATIAIf� TfITAI (1) (2) VAC SYSTEM INDUSTRIES $2,240.00 $1,625.00 $3,865.00 (1) (2) B & M BUILDING MAINTENANCE $1,705.46 $1,581.00 $3,500.51 {1) (3) NATIONAL SURFACE CLEANING $2,200.00 $1,190.00 $3,390.00 (1) SUPPLY AND RETURN DUCT. (2) COAT SUPPLY DUCT WITH "TOUGH COAT" MECHANICAL INSULATION REPAIR COATING. (3) COAT SUPPLY DUCT WITH "FOSTERS" 40-20 FUNGICIDAL COATING. J ENGINEERING DEPARTMENT (DCITY of COLUMBIA HEIGHTS I JANUARY 1999 J DAVID J. FAUSWIRTH 537-3M DWG CITY COUNCIL LETTER. Meeting of: 2/8/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: J4 PUBLIC WORKS ITEM: RESOLUTIONS ORDERING PREPARATION OF BY: K. Hansen BY: REPORT ON PROPOSED ALLEY IMPROVEMENTS IN DATE: 2/3/99 DATE: 1999 1J _ J Background: To comply with Minnesota State Statutes, the Council must pass a resolution calling for a report on the necessity, cost effectiveness and feasibility of a proposed assessed improvement. Analysis/Conclusions: The attached resolutions call for the City Engineer to prepare the required reports for the alley improvement projects for 1999. These projects include: Alley Construction California and Main 283' North of 39d' to 521' North of 396' Summit and 40' Lookout to 5d' University and 4'' 47"' to 48' 40" and 415' N/S Alley to Jefferson Madison and Monroe 48`h to 49"' 39'h and 40' Jackson to N/S Alley Jackson and Van Buren 44'' to 45'' Peters and Reservoir Peters to Gould Gould and 40' N/S Alley to 86' East of N/S Alley Circle Terr and Reservoir 645' South of 415L to 41 st West of Reservoir 173' South of 42nd to 42nd Reservoir and Tyler 40' to 4151 Reservoir and Tyler 224' South of 43`d to 43rd Reservoir and Tyler 43`d to 44'" Gould and 40' N/S Alley to West of N/S Alley Alley Reconstruction 4"' and 5d' 52" d to 53`d COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 2/8/99 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: RESOLUTIONS ORDERING PREPARATION OF BY: K. Hansen BY: REPORT ON PROPOSED ALLEY IMPROVEMENTS IN DATE: 2/3/99 DATE: 1999 Page 2 Continued Seal Coating All bituminous alleys within the City limits. Our proposed schedule calls for holding the improvement hearing for the projects in March, 1999. Under this schedule, the projects will be bid in April or early May.. Recommended Motion: Move to waive the reading of the resolutions, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution No. 99-_)'�' No. 99--ZL and No. 99- being Resolutions ordering the preparation of reports for proposed 1999 alley projects, KH Jb 99-49 Attachment: Resolutions COUNCIL ACTION: RESOLUTION NO. 99- BEING A RESOLUTION ORDERING PREPARATION OF REPORT ON ALLEY IMPROVEMENT WITH COMPLETE CONSTRUCTION WHEREAS, the City Council of Columbia Heights is proposing to improve the following alleys by complete construction: California and Main 283' North of 39' to 521' North of 39"' Summit and 40' Lookout to 5' University and 4' 47ffi to 48"' 40t' and 41s` N/S Alley to Jefferson Madison and Monroe 48 h to 49"' 390' and 40" Jackson to N/S Alley Jackson and Van Buren 44t' to 45t' Peters and Reservoir Peters to Gould Gould and 401 N/S Alley to 86' East of N/S Alley Circle Terr and Reservoir 645' South of 4 1 " to 41$` West of Reservoir 173' South of 42"d to 42"d Reservoir and Tyler 40t'to 4Is' Reservoir and Tyler 224' South of 43`d to 43rd Reservoir and Tyler 43ra to 44' Gould and 40' N/S Alley to West of N/S Alley WHEREAS, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that the proposed improvement be referred to Mr. Kevin Hansen, City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Dated this 8' day of February, 1999. Offered by: Seconded by: Roll Call: Jo -Anne Student, Council Secretary CITY OF COLUMBIA HEIGHTS BY Mayor CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of February, 1999, as disclosed by the records of said City in my possession. Seal Jo -Anne Student Deputy City Clerk RESOLUTION NO.99- BEING A RESOLUTION ORDERING PREPARATION OF REPORT ON ALLEY IMPROVEMENT WITH RECONSTRUCTION WHEREAS, it is proposed to improve the following alley by constructing storm sewer and reconstructing the alley: 4`h Street to 5d' Street 52nd Avenue to 53`d Avenue WHEREAS, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW THEREFORE BE IT RESOLVED that the proposed improvement be referred to Mr. Kevin Hansen, City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Dated this 8d' day of February, 1999. Offered by: Seconded by: Roll Call: Jo -Anne Student, Council Secretary State of Minnesota County of Anoka City of Columbia Heights CITY OF COLUMBIA HEIGHTS 1 rd CERTIFICATION Mayor I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of February, 1999, as disclosed by the records of said City in my possession. Seal Jo -Anne Student Deputy City Clerk RESOLUTION NO.99- BEING A RESOLUTION ORDERING PREPARATION OF REPORT ON SEAL COATING IMPROVEMENT WHEREAS, the City Council of Columbia Heights proposes to improve the following alleys by seal coating,: All bituminous alleys within the City Limits WHEREAS, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW THEREFORE BE IT RESOLVED that the proposed improvement be referred to Mr. Kevin Hansen, City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Dated this 8' day of February, 1999. Offered by: Seconded by: Roll Call: Jo-Amie Student, Council Secretary State of Minnesota County of Anoka City of Columbia Heights CITY OF COLUMBIA HEIGHTS BY CERTIFICATION Mayor I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of February, 1999, as disclosed by the records of said City in my possession. Seal Jo -Anne Student Deputy City Clerk CITY COUNCIL LETTER Meeting of: February 8, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING CITY NO. 4 DEPARTMENT: MANAGER'S Administration APPROVAT ITEM: ESTABLISH COUNCIL WORK SESSION BY: J. Student BY: DATE ' � DATE: T DATE: February 3, 1999 There is a need for a Council Work Session. The date being recommended is Wednesday, February 17, 1999 with a starting time of 7:30 p.m. MOTION: Move to establish a Council work session for Wednesday, February 17, 1999 at 7:30 p.m. to be held in the City Hall Conference Room I. COUNCIL ACTION: L CITY COUNCIL LETTER MPPtina of 62 1 Goo AGEND4 SECTION: Consent - - ORIGINATING DEPARTMENT -, -- CITY MANAGER NO. POLICE APPROV ITEM: Establish Date for Public Hearing Federal Block Grant for Purchase of BY: Thomas M. Johnson DATE: January 27, 1999 BY: DATE: NO. Equipment. Al — l BACKGROUND In August 1998 the City Council approved the acceptance of a Federal equipment block grant in the amount of $24,605 with a match of $2,734. This was approved at the August 24, 1998, City Council meeting. On January 27, 1999, a review committee made up of department members, the City Manager, a district judge, a junior high principal, the city attorney, and a representative from Immaculate Conception Church and School met to review this list and offer any ideas for changes. The list was approved as stated. RECOMMENDED MOTION Move to establish a public hearing date of February 22, 1999, regarding the purchase of equipment with federal block grant money totaling $24,605 and $2,734 match by the City, and to approve the proposed list of equipment to be purchased with these funds. TMJ:mld 99-031 CITY COUNCIL LETTER Meeting of FEBRUARY 8, 1999 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER Al Fire APPROVAL NO: ITEM: Re -Issue Rental Housing License after BY: Charlie Kewatt BY: Revocation 7 NO: 7 _ DATE: January 25, 1999 DATE- // The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Renae Novak regarding rental property at 4023 6th Street for failure to meet the requirements of the Housing Maintenance Codes has been resolved. The above mentioned owner has corrected all violations and has paid all fees due. RECOMMENDED MOTION: Move to issue a Rental Housing License to Renae Novak to operate the Rental Property located at 4023 6th Street in that the provisions of the Housing Maintenance Code have been complied with. COUNCIL ACTION: q CITY OF COLUMBIA HEIGHTS Meeting of. February 8, 1999 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER NO: CONSENT AGENDA Community Development APPROVAL ITEM: LCDA Project Memorandum BY: Kenneth R. Anderson. BY: of Understanding - DATE: February 4. 1999 BACKGROUND: The City of Columbia Heights was informed by the Metropolitan Council that we have been approved for Livable Communities Demonstration Account (LCDA) grant fiords in the amount of $575,000. These grant funds are untended to be used for the infill redevelopment of property generally owned by NEI College of Technology between 41' and 42nd Avenue NE. The proposed project is currently in concept stages and will involve the development of for sale, owner -occupied townhouses, low income housing tax credit rental townhouses, and a senior housing component. Other properties that may be affected include the single family residence at 4157 Jackson Street NE, 4156 Central Avenue (City Wide Locksmiths), and 4150 Central Avenue (the former Columbia Professional Building). ANALYSIS: The Columbia Heights EDA and the City of Columbia Heights have been working in partnership with Real Estate Equities Development Company in the preparation of our LCDA. application to the Metropolitan Council. Now that our application has been approved for funding, it will be necessary to more formally recognize this partnership as we move the redevelopment project beyond the concept phase. Accordingly, Keith Jans has prepared a Memorandum of Understanding (Preliminary Agreement) for the proposed transition block redevelopment project. This Memorandum of Understanding outlines the relationship and responsibilities between the parties as this project moves forward. You will note the Memorandum of Understanding includes several references to various time lines which trigger deadlines for performance of certain steps on the part of the Developer. It is anticipated that this memorandum will evolve into an eventual contract for private redevelopment between the City and Real Estate Equities Development Company as the project scope, financing, and planning work are further defined and completed. Keith Jans of Real Estate Equities Development Company presented the Memorandum of Understanding to the EDA at their January 191h meeting and answered questions and identified the work that has been accomplished to date. The Memorandum has been revised to reflect approval by the City and not the EDA. RECOMMENDATION: The EDA recommended adoption of the enclosed Memorandum of Understanding subject to review and approval as to form and content by City legal counsel Jim Hoeft, City Attorney, has reviewed and responded in writing to this request (see attached) and has no problems with the document as written. RECOMMENDED MOTION: Move to approve the Memorandum of Understanding (Preliminary Agreement) between the City and Real Estate Equities Development Company for the LCDA transition block redevelopment; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Attachments H:u-19-99memoundersund COUNCIL MEMORANDUM OF UNDERSTANDING (Preliminary Agreement) (Project: TRANSITION BLOCK REDEVELOPMENT) This MEMORANDUM OF UNDERSTANDING (this "Memorandum") is made and entered into this day of , 19_, by and between the City of Columbia Heights (the "City") and Real Estate Equities Development Company, its successors or assigns (the "Developer"). WITNESSETH; WHEREAS, the City desires to promote redevelopment within its city limits; and WHEREAS, the Developer has submitted to the City a concept for the redevelopment of a parcel of land within the City; and WHEREAS, the Developer's concept, as it may be further amended or supplemented (hereinafter the "Project"), contemplates the redevelopment of the "Transition Block" into a combination of: the NE College of Technology; a for -sale townhouse component; a tax credit rental component; a senior housing component; and additional municipal improvements, on a tract of land encompassing several parcels, including the NEI College of Technology campus, a private single family residence located at 4.157 Jackson Street North East, 4156 Central Avenue (Citywide Locksmiths), and 4150 Central Avenue (the former Columbia Professional Building) (hereinafter the "project site"), the approximate boundaries of which are set forth in "Exhibit A" hereto; and WHEREAS, the City and the Developer together have secured funding from the Metropolitan Council's Livable Communities Demonstration Account to assist in financing the redevelopment of the project site; and WHEREAS, the City has reviewed the Project and has an interest in supporting redevelopment of the project site, under such terms and conditions as may be established by further negotiations during the term of this Memorandum between the parties, provided that: 1) A satisfactory agreement can hereafter be reached between. the parties regarding the minimum requirements for redevelopment of the project site; 2) The Developer, in its judgment, can secure satisfactory financing sufficient for completion of the Project; 3) A satisfactory agreement can be reached by all parties relative to the level of public assistance to be provided; 4) All parties can satisfactorily agree on the design concept of the Project, including exterior material selection, unit configuration, site configuration, and additional architectural requirements; 5) The City is satisfied that the Project is economically feasible and in the best interest of the public. NOW, THEREFORE, in consideration of the mutual promises and agreements herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledge, the City and the Developer agree as follows: 1) Unless otherwise extended by written agreement between the parties, negotiations shall continue for a period of 180 days following execution of this Memorandum. The Developer may request an extension for an additional 90 days by giving written notice to the City of a request to extend; provided that this Memorandum will be extended only if the City finds that the Developer has diligently undertaken and pursued its obligations under this Memorandum. Nothing in this Memorandum shall be construed to require the City to approve any element of the Project, nor shall this Memorandum be construed as vesting in the Developer any cause of action against the City arising from any failure or refusal by the City to approve the Project. 2) During the term of this Memorandum, or any mutually agreed extension thereof, the parties shall use their best efforts to attempt to negotiate and formulate a definitive redevelopment contract (hereinafter the "Contract for Redevelopment') which shall provide for the redevelopment of the Project and shall, at a minimum, contain the following: a) Terms and conditions upon which the Developer will acquire the land identified as the project site and complete the Project; b) Terms and conditions concerning the scope and tuning of construction of the Project by the Developer and of any public improvements to be constructed in connection with the Project; and 3) During the term of this Memorandum, the Developer shall: a) Provide to the City, within 90 days of execution of this Memorandum, evidence that it is duly organized and eligible to do business under the laws of the State of Minnesota. b) Provide to the City, within 60 days of the execution of this Memorandum, a preliminary design proposal and a cost analysis projection for the development, design and construction of the Project. The proposal shall show the location, area, size and nature of the Project and other graphic or written explanations of the Project, and shall be accompanied by a time schedule for the Project. c) Within 180 days of execution, submit to the City for review a Project Financing Plan that shows the Developer's ability to finance the Project. d) Furnish to the City, or its designated financial consultant, such information or financial statements as the City may reasonably request concerning the entity comprising the Developer and evidencing the financial capacity of such entity. e) The Developer shall provide the City with all reasonably requested information necessary to evaluate the Project. 4) Indemnification of the City: a) The Developer understands and agrees that the City shall have no obligation for any expenses of the Developer heretofore or hereafter incurred with respect to the Project. b) The Developer agrees to indemnify and hold the City harmless against any and all losses, claims, damages, expenses or liabilities to which the City may become subject to resulting from or in connection with the City's consideration of the Project. 5) Termination of this Memorandum: a) This Memorandum, and the approval of the Project by the City, if any, shall automatically terminate and be of no further effect if the Project does not continence construction within 9 months after the date of this Memorandum. The Developer shall not be entitled to any refund or rebate of the amount paid pursuant to this Memorandum as a result of such automatic termination. The Developer may request an extension of this Memorandum, but such an extension shall be effective only if approved by the City, in its sole discretion. b) It is the intention of the parties that this Memorandum: a) Shall document the present understandings and commitments of the parties; and b) Shall lead to negotiation and execution of a mutually satisfactory Contract for Redevelopment for the Project prior to the termination date of this Memorandum. Said Contract for Redevelopment (together with any other agreements entered into between the parties hereto and contemporaneous therewith), when executed, shall supersede all obligations of the parties hereunder and constitute the entire agreement between the parties hereto. IN WITNESS WHEREOF, the parties have executed this Memorandum as of the date first above written. THE CITY OF COLUMBIA HEIGHTS mm ITS: BY: ITS: (Developer) BY: ITS: This document was drafted by Real Estate Equities Development Company. 4157 Jackson Street NE PIN #35-30-24-14-0096 Owner: Lawrence and Rose Ostrander Legal: Lots 29 & 30, Blk. 38, Columbia Heights Annex to Minneapolis Assessed Value: • land value: $24,300 • improvements: $51,800 • est. market: $76,100 4156 Central Avenue NE PIN #35-30-24-14-0091 Owner. Citywide Locksmith Larry and Patricia Truehart Legal: Lot 1, Blk. 38, Columbia Heights Annex to Minneapolis Assessed Value: land value: $23,000 improvements: $44,600 est. market: $67,600 4150 Central Avenue NE PIN #35-30-24-14-0092 Owner: Economic Development Authority Legal: Lot 2 and South 11 ft. of Lot, Blk. 38, Columbia, Heights Annex to Minneapolis Assessed Value: • land value: $9,300 • improvements: $4,700 • est. market: $14,000 4110 Central Avenue NE PIN #35-30-24-14-0149 & 0148 Owner: North Coast Partners, 7500 W. 781h Street, Edina, MN 55439 Legal: Lots 3 & 4, Blk. 38, Columbia Heights Annex to Minneapolis and lot/unit 1, Blk./Tract 1, Northwestern Addition Assessed Value: land value: $263,600 improvements: $763,400 est. market: $1,027,000 825 41" Avenue NE PIN #35-30-24-14-0141 Owner. NEI College of Technology Legal: LotfUnit 1, Blk./Tract 2, Northwestern Addition Assessed Value: • land value: $757,400 • improvements: $5,045,700 • est. market: $5,803,100 FROM 1.28.1999 15:45 P. 2 IICMFRT' A ('I 19Y CHARLS1 M 56YKORl. K"ARVE sTEFfEN UNNIVrr-1. n OANTF.R. JA AkVAItn A. bIMAILL BGS aEVMY K. DODOE UARKELL A. )EN.SF.N OREM. V HEMCK 4-JFFFKI Y ti J01 INWN JAWS D HOEFT ltUSSELL H C:RkVWr1F.R JUN r :KI(l Barns� Guzy bzSteffen! Ltd. YVAN M. QUAUE r-n)TrM LEPAK lAWRENCER10liNSUN F1.rnanFTHA KNiAWNv nAVln A i i*)..! ATTORNEYS AT LAW WILLIAM r. H00-NhIt THOMAS P MA1.t7)Nr DRAULEY A KI.FTSC^.HF.R M 104AF1. F HI1RI.r.Y 400 Northtown Financial P1iizzi `UbAN A RUI:HRIC:H VIRCiUX HFRRICK Z00 Coon Rapids �i)lilCVlitcl P MALCOLM P TrKKT HERMAN 1. TALLE Minneapolis, MN 554.33-5894 It( KILEY RQ tRTC HYNES (612) 780-85OO FAX (f)W IW-1777 1935.1993 MEMORANDUM TO. Ken Anderson, Community Development Director, City of Columbia Heights FROM: James D. Hoek, City Attorney, City of Columbia Heights RE: Memorandum of Understanding Between Columbia Heights EDA and Real Estate Equities Development Company DATED: January 28, 1999 This memo is to confirm our meeting and conversation on Wednesday. January 27, 1999, regarding the above -referenced document. In reviewing the document, i indicated that I would be looking for the tollowing issue% and areas of concern: Does this document create an exclusive relationship between the EDA and the developer? The agreement does not establish exclusive negotiation rights between the EDA and the proposed developer. While the EDA could certainly enter into such an agreement, it would not be my recommendation in that it would preclude the EDA from discussing the development possibilities with any other potential interested patties. While no one has been beating down the door to redevelop this area,l think it would be a mistake for the EDA to enter into an exclusive agreement unless there was adequate consideration (i.e. money) being offered to the EDA to essentially keep this project off the market for a certain length of time. Since this Agreement is not exclusive, this concern is not at issue, 2. Does the agreement commit the EDA to take any action within a certain timc1rame? 1 would be concerned if the agreement required the EDA to act in a certain fashion within a certain timeframe. This agreement does not. The only timeframes established within the ageement are those placed on the developer in order to assure the EDA that the developer is seriously moving ahead with the concept. 3. Does the agreement contain any direct or indirect approvals from the EDA? Obviously I would not want the agreement to contain any such language that would either directly or indirectly he interpreted as a consent or agreement by the EDA to proceed An lapel Ckl% rtnmry %pkryer FROM 1.28.1999 15:45 P. 3 January 28, 1999 Page 2 with this project in a certain fashion. This agreement does not contain any such manifest or latent approval. 4. Does the agreement contain any language that could be considered to be a promise from the EDA to take, or not take certain action in the future? This agreement does not contain any such promise, either direct or indirect. In fhct, the agreement contains clear language to the contrary. As a practical matter, this agreement is meaningless from the perspective of the FDA. however, if it is of use to the potential developer, I would not object to the EDA entering into the same. If you or any of the commissioners have any remaining questions or concerns regarding the above -referenced document, please do not hesitate in contacting me. 43781_1 CITY COUNCIL LETTER Meeting of_ Fehniary R_ 19AA AGENDA SEC ON: Consent ORIGINATING DEPT.: CITY MANAGER NO: Community Development APPROVAL ITEM: Sign Variance BY: Joe Hollma BY: NO: Case #9902-05, 3701 and 3828 Central Ave. I DATE: Februar 999 y- - Issue Statement: The applicant requests a sign varKnce to allow 29 additional square feet of wall signage at 3828 Central Avenue. Section 9.117A(l) states that any number of wall signs on any side of a building can not exceed one hundred (100) square feet. The request is to allow 129 square feet of wall signage. This is also a request for a sign variance to allow 45 additional square feet of wall signage at 3701 Central Avenue. The request is to allow 145 square feet of wall signage. Background: The property has a rather extensive case history which does not need to be detailed in this Council Letter. However, please note that one of the conditions listed as part of the Conditional Use Permit approval granted by the City Council on January 26, 1998, stated that any signage must fully comply with the City Sign Ordinance. Analysis: Section 9.117A of the Columbia Heights Zoning Ordinance regulates the size and placement of signage. Please see the attached staff report for a breakdown of the signs proposed for Jeff's, Bobby & Steve's Autoworld. Note that in addition to the signage listed on the variance application, the applicant stated during the February 2 Public Hearing in front of the Planning and Zoning Commission that two additional 5 foot diameter Pegasus Emblems are proposed on 3828 Central Avenue. This would increase the variance request by another 40 square feet. Should the Council decide that the request warrants an approval, another application would need to be filed that contains this additional information and another public hearing would need to be held because the public notice did not contain this information. As stated on the application for the convenience center (3701 Central Avenue), the applicant's stated as a reason for the request that only 2.4% of the wall surface area is being utilized for signage. On the east site (service center), only 3.3% of the wall surface area would be utilized for signage, and three separate operations are to be housed in this facility and each needs to be identified adequately to the public. Section 9.105(3)(d) of the Zoning Ordinance states the following: "In recommending a variance, it shall be found that by reason of narrowness, shallowness, or shape of lot or where by reason of exceptional topography, soil conditions, tree number or location or water conditions the owner of such lot would have an undue hardship in using his lot in a manner customary and legally permissible within the rules of the zoning district." In order for a variance to be granted, hardship needs to be established. The explanation provided on the application does not meet the hardship criteria, and staff has been unable to determine a legitimate hardship on which to base a variance approval. It is the City Planner's opinion that the size of the various signs on both sites can either be decreased to meet minimum requirements, or certain signs could be excluded altogether. Please find the following information attached. Staff Report; Completed application forms; sign plans; and Public Notice Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on February 2, 1999. They voted unanimously to recommend City Council denial of the variance request because hardship has not been established. Recommended Motion: Move to deny the sign variance requests at 3701 Central Avenue and 3828 Central Avenue because hardship has not been established. COUNCIL ACTION: Case: 9902-05 Page: 1 STAFF REPORT TO THE PLANNING AND ZONING COMMISSION FOR THE FEBRUARY 2. 1999 PUBLIC HEARING Case #: 9902-05 GENERAL INFORMATION Owner: Jeff Bahe Applicant: SignArt Co., Inc. Address: 3701 Central Avenue 2170 Dodd Rd. Columbia Heights, MN Mendota Heights, MN (651)688-0563 Parcel Address: 3701 Central Avenue and 3828 Central Avenue Zoning: RB, Retail Business Comprehensive Plan: C - Commercial Surrounding Zoning and Land Uses: Zoning North: RB South: RB East: RB, R-2, and R-3 West. RB and R-3 BACKGROUND Land Use North: Commercial South: Commercial East. Commercial and Residential West: Commercial and Residential Explanation of Request. The applicant requests a sign variance to allow 29 additional square feet of wall signage at 3828 Central Avenue. Section 9.117A(1) states that any number of wall signs on any side of a building can not exceed one hundred (100) square feet. The request is to allow 129 square feet of wall signage. This is also a request for a sign variance to allow 45 additional square feet of wall signage at 3701 Central Avenue. The request is to allow 145 square feet of wall signage. Case History: The property has a rather extensive case history which does not need to be repeated here. However, please note that one of the conditions listed as part of the Conditional Use Permit approval granted by the City Council on January 26, 1998, stated that any signage must fully comply with the City Sign Ordnance. Case: 9902-05 Page: 2 ANALYSIS Surrounding Property: The property surrounding 3701 Central Avenue on the north, south, and west is. zoned RB, Retail Business and is used commercially. The property to the east of 3701 Central Avenue is zoned both R-2, Single and Two -Family Residential, and R-3, Multiple -Family Residential and is used residentially. The property surrounding 3828 Central Avenue on the north, south, and east is zoned RB, Retail Business and is used commercially. The property to the west is zoned R-3, Multiple -Family Residential and is used residentially. Technical Review: Section 9.117A of the Columbia Heights Zoning Ordinance regulates the size and placement of signage. The following provides an analysis of the request for Jeffs, Bobby & Steve's Autoworld. Convenience Center (3701 Central Avenue) 1. The total wall signage proposed was calculated at approximately 145 square feet. This consists of six separate signs. The maximum amount allowed is 100 square feet total. 2. The "Jeffs" over the main entrance is roughly 8 square feet. 3. The "Chevy Grill" is roughly 22 square feet. 4. There are two "Car Wash" signs, measuring 8 square feet each. 5. "Jeff's, Bobby & Steve's Autoworld" is roughly 58 square feet. 6. The Pegasus emblem is roughly 41 square feet. Note that there is also a pylon sign proposed that is approximately 74 square feet. The maximum square footage for pylon signs is 75 square feet. This was approved, and a permit has been issued. Service Center (3828 Central Avenue) 1. The total wall signage proposed was calculated at approximately 129 square feet. This consists of seven separate signs. Again, the maximum amount allowed is 100 square feet. 2. "Lube" is approximately 4 square feet. 3. "Express" is roughly 7 square feet. 4. "Alignment" is approximately 9 square feet. 5. `Brakes" is roughly 6 square feet. 6. "Jeff's" is roughly 14 square feet. 7. "Bobby & Steve's Autoworld" was measured at 58 square feet. 8. "Goodyear Certified Auto Service" was measured at 31 square feet. Note that there is also a pylon sign which has received a permit. This sign is approximately 73 square feet. Also, the plans indicate that there are two round areas above the lube/express door and the alignment/brakes door, and during previous conversations with the property owner, it was my impression that two round Pegasus emblems were proposed in these spaces. These would have needed to be taken into consideration when calculating the total square footage of wall Case: 9902-05 Page: 3 signage. The plans did not contain any information on these emblems. This information was conveyed to the applicant prior to submission of the variance application, and based on the information provided with the application, it is now my understanding that the Pegasus emblems are not planned on this site. Note that the convenience center at 3701 Central Avenue does include the Pegasus. As stated on the application for the convenience center (3701 Central Avenue), the applicant's stated as a reason for the request that only 2.4% of the wall surface area is being utilized for signage. On the east site (service center), only 3.3% of the wall surface area would be utilized for signage, and three separate operations are to be housed in this facility and each needs to be identified adequately to the public. Section 9.105(3)(d) of the Zoning Ordinance states the following: "In recommending a variance, it shall be found that by reason of narrowness, shallowness, or shape of lot or where by reason of exceptional topography, soil conditions, tree number or location or water conditions the owner of such lot would have an undue hardship in using his lot in a manner customary and legally permissible within the rules of the zoning district." In order for a variance to be granted, hardship needs to be established. The explanation provided on the application does not meet the hardship criteria, and staff has been unable to determine a legitimate hardship on which to base a variance approval. It is the City Planner's opinion that the size of the various signs on both sites can either be decreased to meet minimum requirements, or certain signs could be excluded altogether. Compliance with City Comprehensive Plan: The City Comprehensive Plan designates this area for future Commercial development. The proposal does not impact the goals and objectives of the Comprehensive Plan. summary: The positive aspects of this proposal are as follows: 1. There do not appear to be any positive aspects to this proposal. The negative aspects of this proposal are as follows: 1. Hardship criteria has not been met, so a variance can not legally be granted. 2. Approval of a variance would be a violation of the Conditional Use Permit approval. CONCLUSION Staff Recommendation: Staff recommends denial of the two variance requests because hardship has not been established. Recommended Motion: Move to recommend City Council denial of the sign variance requests at 3701 Central Avenue and 3828 Central Avenue because hardship has not been established. Attachments: Completed application forms; sign plans; and Public Notice r CITY OF COLUMBIA HEIGHTS Application For: Rezoning Application Date: (Z,c�� g Variance _ n Privacy Fence Case No: D Conditional Use Permit Subdivision Approval Fee:�ICO Date Paid / Z'� Site Plan Approval Other Receipt No: 3 L' 2. Street Address of Subject Property: �?"Z�I CEht[E L-- AVE i 1V rE�- - 2. Legal Description of Subject Property: 3. Applicant: Name: Address: F/0 Phone: 4. s. 017ner: Name: V.Er AAA— ' t Address:1-57OZ ��L LN. E. ff Phone: _t,J L4 — —SO-75 3. Description of Request: Kb7NI1kTIO1Q3 CEAERC)C• 1q5 FT.- OF-U11' A1601 C�"'�tMM14% iC 6 ixi %L%i7' • W CTR dzQ UTW �, WE: 5- C EJEV-&S S 81' P 51 G~V z Jq iG or i5-up-rAc ,,com 5/"Adeg5 , S. Zoning: Applicable City Ordinance Number Section Present Zoning Proposed Zoning Present Use 7. Reason for Request: Proposed Use i .— , —1 8. Ezhibits Submitted (maps, diagrams, etc.) 9. Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of Minneso a Signature of Applicant: . Date: r CITY OF COLUMBIA HEIGHTS f/ .. Application For: 1 7 Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other Application Date: 11Z_1&__qgj Case No: Fee : 4j��� Date Paid I � ^�0 Receipt No: � '`� 7 1. Street Address of Subject Property: CENYTAL AVE NI,E 2. -Legal Description of Subject Property: 3. AApnlicant: Name: S(�w Ca i ` Address :``1�70 � IZV2 M9WZAK-+n-5 Phone: 4. vwer: Name: Address: 16 07- IojR Az, t-K- S,P Phone: q �q - 5D75 3. Description of Request: iKs-,NLLA-ncz,� OE AEfP=Q ]h&LM-I-L% -01 !Py- t' Q-E 5EPZVUE CEN B06L.Pi Ke. 5. Zoning: Applicable City Ordinance Number _Section Present Zoning Proposed Zoning Present Use Proposed Use 7. Reason for Request: WI-1" AUJ�''1�K�--� 'L&)4j, l4E)GtT- L1� ?r.G`I ANC S !S )RE -To E�E I ! i {is �ALt �.t Qtt�D icy Tv i�% t Y Ct-� bt Ai7�c�t F7�' Lot FVa a. Exhibits Submitted (maps, diagrams, etc.) 9. Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City, of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of Minneso a. Signature of Applicant: Date: I w IR 'lp 20" 12-1/2" c m m< m X Mu m m C/) C/) .,� to M CA) m z C � Z m z o oo j rn cn q mm D 0 Z 18" 1 $4 "84 " ,40 j m 31" 23" 1> g szocn ; D � c o v'I w mCR 12-1/2" . C n .� D O r v F �— . .� r.... r... . . . v . ... \i/ Gary Petersor 590 40TH Av€NUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 Marlaine SzUrGA PLANNING AND ZONING COMMISSION NOTICE OF PUBLIC HEARING Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City Hall, 590 40' Avenue NE, at 7:00 PM on Tuesday, February 2, 1999. The order of business is as follows: A request for a sign variance to allow 29 additional square feet of wall signage at 3842 Central Avenue. Section 9.117A(1) states that any number of wall signs on any side of a building can not exceed one hundred (100) square feet. The request is to allow 129 square feet of wall signage. Also, a request for a sign variance to allow 45 additional square feet of wall signage at 3701 Central Avenue. Section 9.117A(1) states that any number of wall signs on any side of a building can not exceed one hundred (100) square feet. The request is to allow 145 square feet of wall signage. Notice is hereby given that all persons having an interest will be given an opportunity to be heard. Planning and Zoning Commission CITY OF COLUMBIA HEIGHTS Walt Fehst City Manager jh The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only.) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES CITY COUNCIL LETTER Meeting of. February 8, 1999 AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER NO: Community Develo me#�l APPROVAL ITEM: Conditional Use Permit BY: Joe Hollma 4 BY: NO: Case #9902-06, 4300 Central Avenue y� DATE: Februar , 1999 Issue Statement: Mr. Peter Linder of Linder's Greenhouses, Inc. is requesting approval of a Conditional Use Permit to allow the operation of a temporary "mini garden center" (Flower Mart) and retail sales in the easterly portion of the parking lot of Central Valu Mall, 4300 Central Avenue, from April 15, 1999 through July 7, 1999. Background: This will be the tenth year Linder's Greenhouses, Inc. will operate their greenhouse in the same location. Analysis: Section 9.113(2)(a) of the Retail Business Section of the Zoning Ordinance requires a Conditional Use Permit for accessory structures. The attached site plan illustrates the configuration of two structures plus a patio area in front. This site plan and configuration remains unchanged from previous years. A fence will enclose the patio and connect to each structure. The greenhouse structures will be the same as last year with four, six foot doors remaining open at all times during business hours. There will be at least four fire extinguishers in the Flower Mart and all smoking will be prohibited. The principal uses of the subject parcel are preexisting and comply with zoning regulations. Existing parking exceeds zoning requirements, and adequate parking will be maintained after placement of the accessory structures over this portion of the parking lot. Please find the following information attached.• Staff Report; Completed application form; Correspondence from Mr. Linder; Permission letter, Certificate of Insurance; Site plans; Public Notice Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on February 2, 1999. They voted unanimously to recommend City Council approval of the Conditional Use Permit subject to the one condition listed in the recommended motion. Recommended Motion: Move to approve the Conditional Use Permit to allow the operation of a temporary greenhouse/retail sales at 4300 Central Avenue from April 15, 1999 through July 7, 1999, subject 1:0 the following condition: 1. A $500 deposit shall be submitted to the License/Permit Clerk prior to installation of the structures on the site. COUNCIL ACTION: Case: 9902-06 Page 1 STAFF REPORT TO THE PLANNING AND ZONING COMMISSION FOR THE FEBRUARY 29,1999 PUBLIC HEARING Case #: 9902-06 Owner: Bradley Real Estate Address: 2100 N. Snelling St. Paul Phone: (651) 631-0340 GENERAL INFORMATION Parcel Address: 4300 Central Avenue Zoning: RB - Retail Business District Comprehensive Plan: C - Commercial Surrounding Zoning Zoning and Land Uses: North: LB South: LB f� Z;a West. R-2 Applicant: Linder's Greenhouses, Inc. 275 W. Wheelock Pk St. Paul, MN 5517 (651) 488-6717 BACKGROUND Land Use North: Commercial South: Commercial East: Commercial West: Residential Explanation of Request: est: Mr. Peter Linder of Linder's Greenhouses, Inc. is requesting approval of a Conditional Use Permit to allow the operation of a temporary "mini garden center" (Flower Mart) and retail sales in the easterly portion of the parking lot of Central Valu Mall, 4300 Central Avenue, from April 15, 1999 through July 7, 1999. Case History: This will be the tenth year Linder's Greenhouses., Inc. will operate their greenhouse in the same location. ANALYSIS Surrounding Property: The property to the north and south of the subject parcel is zoned LB, Limited Business and is used commercially. The property across Central Avenue to the east is zoned RB, Retail Business and is used commercially. The area west of Central Value Mall is zoned R-2, Single and Two Family Residential and is used residentially. Case:9902-06 Page 2 Technical Review: Section 9.113(2)(a) of the Retail Business Section of the Zoning Ordinance requires a Conditional Use Permit for accessory structures. The attached site plan illustrates the configuration of two structures plus a patio area in front. This site plan and configuration remains unchanged from previous years. A fence will enclose the patio and connect to each structure. The greenhouse structures will be the same as last year with four, six foot doors remaining open at all times during business hours. There will be at least four fire extinguishers in the Flower Mart and all smoking will be prohibited. The principal uses of the subject parcel are preexisting and comply with zoning regulations. Existing parking exceeds zoning requirements, and adequate parking will be maintained after placement of the accessory structures over this portion of the parking lot. A letter from Rainbow Foods and Bradley Real Estate granting permission to Linder's Greenhouses, Inc. is attached. Compliance with City Comprehensive Plan: The Land Use Plan Map designates this area of Columbia Heights for future commercial activity, including retail sales, offices, and service businesses. The proposal is consistent with the intent of the City Comprehensive Plan. Sumnuaa: The positive aspects of this petition are as follows: 1. The proposal is consistent with the Columbia Heights Zoning Ordinance. 2. The proposed use has operated for each of the past ten years over a similar time period and has operated without any significant complaints. 3. The proposal is consistent with the intent of the City Comprehensive Plan. The negative aspects of this petition are as follows: 1. There do not appear to be any negative aspects. CONCLUSION Staff Recommendation: Staff recommends approval of the Conditional Use Permit provided a $500 deposit is submitted to the License/Permit Clerk prior to the installation of the structures on the site to ensure their removal at the end of the approved time period. Recommended Motion: Move to recommend approval of the Conditional Use Permit to allow the operation of a temporary greenhouse/retail sales at 4300 Central Avenue from April 15, 1999 through July 7, 1999, subject to the following condition: 1. A $500 deposit shall be submitted to the License/Permit Clerk prior to installation of the structures on the site. Attachments: Completed application form; Correspondence from Mr. Linder; Permission letter; Certificate of Insurance; Site plans; Public Notice CITY OF_C01 UMBIA HEIGHTS Application For: Rezoning Application Date: Variance %t Privacy Fence Case No: 'F�'Ltv "C1r Conditional Use Permit X 100 .00 i Subdivision Approval Fse:i, Date Paid ? Site Plan Approval � Other Receipt No: 1. Street Address of Subject Property: 4300 Central Avenue N.E. 2. Legal Description of Subject Property:`_ 3. Applicant: 4. ovnert �t� � tic . Name :�.h�ilYr3��31�#`V��� Names,��,�-�f Add ress:21- w.�Mtff iL= Qt( STAk- Address: "L100 W. S>,,ls'L&t6lti__,_ Phone: .. l -Abb- G31-) .. — Phone- 7— 3. Description of Request: Conditional Use Permit CZ Zf)�7 "tom i 6. Zonina: Applicable City ordinance Number _ —Section — Pr€sent Zoning Proposed Zoning__ Present Use _ Proposed 7. Reason for Request:, to allow the opera tion:of a tem,�orar mini garden easterly portion of the parking lot from Fog- qTZ'D4�bL-1 A*10 ' TPr� 00-'--►.J 8. Exhibits Submitted (maps, diagrams, etc.) 9. AcknovledAment and Signaturet The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all vork herein mentioned will be done in accordance with tlrim Ordinances of tha! City, of Columbia Reights and the laws of the State of Minueso 4 Signature of Applicant:_ Date:_01L,�Z� �tC` Taken RECEIVED 0 EC 3 0 1998 30MMUNITY DEVELOPMENT LATER & FLOWER MARTS Kathryn Pepin License/Permit Clerk City of Columbia Heights 590 40th Ave NE. Columbia Heights, MN 55421-2800 Dear Kathy, CORPORATE OFFICES 275 W. Wheelock Pkwy. St. Paul, MN 55117 (612) 488-6717 Fax: 488-5726 December 23, 1998 Attached to this letter is my application for the 1999 Linder's Flower Mart at the Central Value Mall at 44th and Central. The season for 1999 is planned to be from April 15 thru July 7. The season corresponds to all the other seasons which we have been at this location.We are eager to return for our tenth successful year in Columbia Heights. We have developed a very loyal customer base in Columbia Heights who look forward to our returning year after year. They always want the consistent quality that we provide as well as our excellent customer service. Linder's considers Columbia Heights to be one of our best Flower Mart locations. This year we are planning the exact same Flower Mart we used last year. We will use the same structure and materials which we have used in the past. I am also providing the same information that we provided last year about the Flower Mart: 1. There is no parking adjacent to the Flower Mart. We do not allow smoking and place many signs to that effect. Smoking is harmful to the plants. 2. There are four 6 foot doors which remain open at all times during business hours. 3. There will be at least four fire extinguishers in the Flower Mart 4. The flammability information on the poly is in the enclosed material. If you have any questions about this application please call me. I will address any issues promptly. We feel we are an asset to this community and want to grow here to meet our customers needs. lv4utzl:� %We .Seems¢ %1twe o:Feu- 0awz ,.L�AA ,. PIease let me know when this item will be on the agenda for consideration. I look forward to a successful spring season in 1999 in Columbia Heights. ;` Sincere y, er A inder - ice President Linder's Greenhouses Inc. To Whom It May Concern: Linder's Greenhouses Inc. has our permission to operate a Flower Mart at this site From April 15 thru July 11, 1999. They also have permission to begin setting -up the Flower prior to their opening date. If you have any questions, please feel free to call at S -- Sincerely, Title r_c 4 �Ol�D DATE (MMICONY) CERTIFICATE OF INSURANCE 57882 14 _-JAN.98 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION FLORISTS' MUTUAL INSURANCE COMPANY ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 500 ST LOUIS STREET ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Edwardsville, IL 62025 --mmPARIER -AFFUR15119a CDV9 iAi;E--- _ COMPANY A FLORISTS' MUTUAL INSURANCE COMPANY COMPANY INSURED i Linder's Greenhouses Inc B 275 Nest Wheelock Parkway COMPANY St Paul, MN 55117 C COMPANY D COVERAGES Ti-IIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO — POLICY EFFECTIVE (POLICY EXPIRATION LTA TYPE OF INSURANCE POLICY NUMBER DATE iMM/DD/YYI DATE (MM/DD/YY) LIMITS GENERAL LIABILITY GENERAL AGGREGATE $ 1,000, 000 X COMMERCIAL GENERAL LIABILITY PRODUCTS •COMP/OP AGG 11 1,000,000 A CLAIMSMAOE ILI^ (OCCUR BP- 03322 01/14/98 01/14/99 $ 500,000 PERSONAL &AOV INJURY L OWNER'S A CON7 PROT 4494 EACH OCCURRENCE S 500, 000 � FIRE DAMAGE (Any one lire) S 100,000 i MED EXP {Any one person) S 2,000 I AUTOMOBILE LIABILITY ( t ANY AUTO ! COMBINED SINGLE LIMIT g ALL OWNED AUTOS _----_ — I BODILY INJURY I SCHEDULED AUTOS (Per nersonl s ' (�—I - HIRED AUTOS I BODILY INJURY --- ` -� NON -OWNED AUTOS (Per accident) ! PROPERTY DAMAGE GARAGE LIABILITY AUTO ONLY . EA ACCIDENT $ — ANY AUTO _OTHER THAN AUTO ONLY: t I ACCIDENT AGGREGATE $ _ EXCESS LIABILITY i EACH OCCURRENCE s 3,000,000 A UMBRELLA FORM EX 1981 01/14/98 i 01/14/99 _ AGGREGATE 3 3,000,000 I OTHER THAN UMBRELLA FORM 4494 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY 1 STATUTORY LIMITS _ �J1Sl5,�Qb — �EACH A WCS 08062 01/14/98 01/14/99 ACCIDENT$ THE PROPRIETOR/ I INCL 4494 DISEASE- POLICY L--ttt---_S POLL LIMIT PARTNERS;EXECUTIVE I EXCL _.._ _ GOO. OFFICERS ARE: j DISEASE - EACH EMPLOYEE I b ' OTHER I DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS Temporary Location #10) Central Value Malt, 44th and Central Ave, Columbia Heights, MN Effective: 3-15-98 thru 7-6-98 CERTIFICATE R'OLDER RCY 75272 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of CotLlrnbia Heights EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 590 40th Avenue North East BU1 T FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY Columbia Heights, MN 55421 OF ANY KIND UPON THE COMPANY. ITS AGENTS OR REPRESENTATIVES. AU7HORIZE4EPR£S£P}]ATIV�� 1 Nl•WnV 40-Q UDr reTY7 v V>s/ � jV©ACORD CORPORATION 1993 u.l �s cJ J 3 � LJ � a J U �9 f 1 / "W LL tj 1!� CY7 G tz-- 711F •3'N •3Av U34i, i r = i '3'N •3Ab P18y TO BE ATTACHED TO AND BECOME A PART OF THAT CERTAIN LEASE AGREEMENT COVERING SPACE IN THE CENTRAL VALU MALL SHOPPING CENTER. EXHIBIT A CITY OF COLUMBIA HEIGHTS (� 590 40TH AvENuE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TOD 782-2806 PLANNING AND ZONING COMMISSION NOTICE OF PUBLIC HEAPING Members Tom Ramsd9#, chat James FaMsf John Hl w w Gary Peterson Marla/ne Szurek Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City Hall, 590 40Ih Avenue NE, at 7:00 PM on Tuesday, February 2, 1999. The order of business is as follows: A request for a Conditional Use Permit to allow the operation of a temporary "mini greenhouse" and retail sales from the easterly lot of the Central Valu Mail, 4300 Central Avenue, from April 15, 1999, through July 7, 1999. Section 9.113(2)(a) of the Retail Business section of the Zoning Ordinance requires a Conditional Use Permit for accessory structures. Notice is hereby given that all persons having an interest will be given an opportunity to be heard. Planning and Zoning Commission CITY OF COLUMBIA HEIGHTS Walt Fehst City Manager jh The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only.) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER AGENDA SECTION: Consent NO: A/ ORIGINATING DEPT.: ITEM: Conditional Use Permit �l BY: Joe NO: Case #9902-08, 4029 Central Avenue 7 DATE: of, February 8, 1999 CITY MANAGER APPROVAL BY: Issue Statement: The applicant requests a Conditional Use Permit to open a Chinese buffet -style restaurant in one of the tenant spaces at the Columbia Heights Mall at 4029 Central Avenue NE. The restaurant will be called "Lee's Family Buffet". Note that they currently operate a similar restaurant in Thief River Falls, Minnesota. The owner of the building also has plans to restructure the mall so that all tenant spaces have direct access to the front of the mall. The shared space (restrooms, hallway, etc.) will be removed. Staff anticipates that the proposed restructuring of the mall will be before the Planning and Zoning Commission during a meeting this spring. Background: The original site plan for the mall was approved in 1981, and the mall contains 79,230 square feet of retail space. Also, as you are probably aware, there is a transit hub proposed to be located on the Columbia Heights Mall property. Staff anticipates that this will be on the March 2 Planning and Zoning Commission meeting. This transit hub will reduce the number of parking spaces available on the site. This will be reviewed in detail when the actual proposals for the transit hub and mall reconfiguration are before the Commission. This Conditional Use Permit request for the Chinese buffet - style restaurant is being reviewed with the existing mall conditions. Anal,Lis. The existing building meets minimum yard and density requirements. The addition of the proposed restaurant will not negatively impact the current number of parking spaces on the site. As mentioned above, the owner of the mall intends to reconfigure the layout of the facility by removing interior shared space. The Fire Department has expressed concern about how the proposed project will affect existing exiting for the rest of the mall. Proper scale plans that show the change in exiting shall be submitted prior to Fire Department approval of any project on this site. Attached you will find a general layout for the proposed changes, but detailed drawings will be reviewed as part of a site plan approval for the entire project. The reconfiguration will also impact loading and waste material screening. Please find the following information attached: Staff Report; Completed application form; Floor Plans; and Public Notice. Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on February 2, 1999. They voted unanimously to recommend City Council approval of the Conditional Use Permit subject to the conditions listed in the recommended motion. This recommendation is only for the use of the restaurant and does not include the proposed improvements to the structure. The physical changes will be reviewed when the plans for the entire mall are reviewed Recommended Motion: Move to approve the Conditional Use Permit to allow the operation of a Chinese buffet -style restaurant at 4.029 Central Avenue NE, subject to the following conditions: 1. All required state and local codes, permits, licenses and inspections will be met and in full compliance. 2. Waste material storage shall be located and screened in a manner consistent with the Zoning Ordinance. 3. All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance. 4. This approval is strictly for the use of "Lee's Family Buffet" and does not approve the proposed physical improvements to the tenant space. 5. The structural changes to the tenant space shall be reviewed as part of a request for site plan approval for the reconfiguration of the entire mall. COUNCIL ACTION: Case:9902-08 Page: 1 STAFF REPORT TO THE PLANNING AND Z019ING COMMISSION FOR THE FEBRUARY 2, 1999 PUBLIC HEARING Case #: 9902-08 GENERAL INFORMATION Owner: Columbia Heights Center Applicant: Address: 6440 Flying Cloud Dr., #203 Eden Prairie, MN 55344 (612)944-1665 Parcel Address: 4029 Central Avenue NE Zoning: CBD, Central Business District Comprehensive Plan: C - Commercial Surrounding Zoning and Land Uses: Zoning North: CBD South: CBD East: R-4 West: CBD BACKGROUND Ming Yung Lee 123 3rd Street W. Thief River Falls, MN (218) 681-7588 Land Use North: Commercial South: Commercial East: Parkview Villa West: Commercial Explanation of Reuest: The applicant requests a Conditional Use Permit to open a Chinese buffet -style restaurant in one of the tenant spaces at the Columbia Heights Mall at 4029 Central Avenue NE. The restaurant will be called "Lee's Family Buffet". Note that they currently operate a similar restaurant in Thief River Falls, Minnesota. The owner of the building also has plans to restructure the mall so that all tenant spaces have direct access to the front of the mall. The shared space (restrooms, hallway, etc.) will be removed. Staff anticipates that the proposed restructuring of the mall will be before the Planning and Zoning Commission during the March meeting. At this point in time, the use of the tenant space for the proposed Chinese Restaurant is being reviewed. Case History: The original site plan for the mall was approved in 1981, and the mall contains 79,230 square feet Case: 9902-08 Page: 2 of retail space. Also, as you are probably aware, there is a transit hub proposed to be located on the Columbia Heights Mall property. Staff anticipates that this will be on the March 2 Planning and Zoning Commission meeting. This transit hub will reduce the number of parking spaces available on the site. This will be reviewed in detail when the actual proposals for the transit hub and mall reconfiguration are before the Commission. This Conditional Use Permit request for the Chinese buffet -style restaurant is being reviewed with the existing mall conditions. ANALYSIS Surrounding Property: The surrounding property to the north, south, and west is zoned CBD, Central Business District and is used commercially. The property to the east is zoned R-4, Multiple Family Residential and is used for Parkview Villa. The addition of another restaurant in downtown Columbia Heights should be a benefit to the commercial environment of the area. However, this new restaurant may have a detrimental impact on other oriental restaurants in the area. The extent of this impact, if any, is unknown. Technical Review: According to Section 9.112(2) of the Zoning Ordinance, a Conditional Use Permit will be required if the proposed use contains a restaurant, cafe, tea room, bar, prepared food outlets subject to Section 9.116(15) and Prepared Food Delivery Establishments as such establishments are defined in Section 9.103(63). Minimum Yard and Density Requirements are listed below. • The floor area ratio shall not exceed 6.0. Floor Area Ratio is defined as the numerical value obtained through dividing the gross floor area of a building or buildings by the lot area on which such building or buildings are located. The proposal meets this requirement. • Every lot shall have a minimum frontage of 20 feet. The subject parcel greatly exceeds this requirement. • Front Yard shall be one foot. The existing building meets this requirement. Parking for a restaurant requires at least one (1) space for each three (3) seats based on capacity design. The floor plan submitted with the application indicates that there will be seating for 100 customers. This requires 33 parking spaces. The existing parking lot contains nearly 400 parking spaces, so parking requirements for the restaurant are being met. As mentioned above, the owner of the mall intends to reconfigure the layout of the facility by removing interior shared space. The Fire Department has expressed concern about how the proposed project will affect existing exiting for the rest of the mall. Proper scale plans that show the change in exiting shall be submitted prior to Fire Department approval of any project on this site. Attached you will find a general layout for the proposed changes, but detailed drawings will be reviewed as part of a site plan approval for the entire project. Again, this is anticipated for the March 2 Planning and Zoning Commission meeting. Case: 9902-08 (. Page: 3 Loading requirements are as follows: A loading berth shall be not less than 12 feet in width, 25 feet in length and 14 feet in height and, for retail sales and service stores at least one berth for each building having 2,500 - 6,000 square feet. Based on the attached plans, it appears that there is space for loading in the back of this tenant space. It appears that this loading area served the entire mall, but with the reconfiguration, it will only serve the tenant space for this restaurant. It appears that loading requirements are met for the restaurant, and loading for the remainder of the mall will need to be considered when the entire plan is reviewed. Solid waste material shall be so located and screened as to be removed from public view and shall be kept in an enclosed building or properly contained in a closed container for such purposes. At this point, staff is not aware of the applicant's plans for waste material storage, but it will need to comply with minimum Zoning Ordinance requirements. Again, waste material storage for the restaurant may be impacted by the overall redesign of the mall. Compliance with City Comprehensive Plan: The City Comprehensive Plan designates this area for future Commercial development. One goal of the Land Use and Redevelopment Plan is to improve the commercial viability of the Central Avenue corridor while protecting nearby residential neighborhoods, and the Plan promotes the rehabilitation of existing development land in the City. The proposal will not negatively impact any nearby residential areas and will provide an appropriate reuse of tenant space in the mall, so the proposal is consistent with the City Comprehensive Plan. Summarv: The positive aspects of this proposal are as follows: 1. The proposal is consistent with the City Comprehensive Plan. 2. Minimum requirements of the Zoning Ordinance are being met. The negative aspects of this proposal are as follows: 1. The addition of this restaurant in the area may have a detrimental impact on other oriental restaurants in the area. CONCLUSION Staff Recommendation: Staff recommends approval of the Conditional Use Permit for a Chinese buffet -style restaurant in the Central Business District, subject to the conditions listed in the recommended motion. This recommendation is only for the use of the restaurant and does not include the proposed improvements to the structure. The physical changes will be reviewed when the plans for the entire mall are reviewed. Recommended Motion: Move to recommend City Council approval of the Conditional Use Permit to allow the operation of a Chinese buffet -style restaurant at 4029 Central Avenue NE, subject to the following conditions: All required state and local codes, permits, licenses and inspections will be met and in full compliance. Case: 9902-08 Page: 4 2. Waste material storage shall be located and screened in a manner consistent with the Zoning Ordinance. 3. All proposed signage must be submitted on the City prescribed application form and must fully comply with the Zoning Ordinance. 4. This approval is strictly for the use of "Lee's Family Buffet" and does not approve the proposed physical improvements to the tenant space. 5. The structural changes to the tenant space shall be reviewed as part of a request for site plan approval for the reconfiguration of the entire mall. Attachments: Completed application form; Floor Plans; and Public Notice r CITY OF COLUMBIA BEIGHTS Application For: ~t Rezoning Variance Privacy Fence Conditional Use Permit Subdivision Approval Site Plan Approval Other 1. Street Address of Subject Property: AIT1 2. 'Legal Description of Subject Property: Application Dater l j 7 CaseNot Li `, Fee t 7 t% Date Paid ( ' Receipt No: 3� /,4� / Alm 3. Applicant: Name: ���i fia Address; Phone: 4. t( �' �' 3 ,S 90 Owner: Name: ���/� Address: Phone: hi C,-10 PItw/S 6 3. Description { of Request: 6. Zoning: Applicable City Ordinance Number' _Section Present Zoning Proposed Zoning Present Use Proposed Use 7. Reason for Request: _CZ C_r'4—��� 8. Exhibits Submitted (maps, diagrams, etc.) 9. Acknowledgment and Signature: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Columbia Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance with the Ordinances of the City of Columbia Heights and the laws of the State of Minnesota.) Signature of Applicant; /Z,! �%C�,�.�C - Date: / �% 7� ' Taken By: l i --- 4-1-1-44441- -lnNJAV i|lL|]]-LLLLJ—Ll' 1 IRW�WqN A .wi tNNIMY RRRR�RRtlp w.0 PN A W ti=TQ�� +P V� Awti DJPN P W H+— NLD ?inw LX�Q`3' ££—BLD� D j �0V IiNDIrDD I�3f( m c D.c2l� N D(pf�` in OOu _ mA i,t-AnS1pD%DTj���fc�ni 3 PTA ON unpNA 0 H Ori B B B B J 0 0 B A B x x x % % % x % x X i:N a m 0 a - / MECHANICAL ROOM dt Kfi L Q1 [ALnTi -.n I �l O ALYII uuLl GN CALY'r1 J HALF HEYy1T WGLLS H Cc) orI r A010 Aortt,rr a m CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 PLANNING AND ZONING COMMISSION NOTICE OF PUBLIC HEARING Members Tom Ramsclex chair James Fowler John Hunter Gary Peterson Maclaine Szurek Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City Hail, 590 401h Avenue NE, at 7:00 PM on Tuesday, February 2, 1999. The order of business is as follows: A request for a Conditional Use Permit to allow a Chinese buffet -style restaurant in the Columbia Heights Mall at 4029 Central Avenue NE. Section 9.113(2) of the Columbia Heights Zoning Ordinance requires a Conditional Use Permit for restaurants in the RB, Retail Business Zoning District. Notice is hereby given that all persons having an interest will be given an opportunity to be heard. Planning and Zoning Commission CITY OF COLUMBIA HEIGHTS Walt Fehst City Manager Jh The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, extension 209, to make arrangements. (TDD/782-2806 for deaf or hearing impaired only.) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER AA,-+inrt n% T.Ak—.- , 4 1 ann V, 1 / -1 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO.' POLICE APPROVAL: ITEM: Deer Management Project, BY: Thomas M. Johnson BY: NO. Minneapolis Water Works Site •• DATE: _f2hnM4,1999 DATE: BACKGROUND The Minneapolis Water Works, the Minnesota Department of Natural Resources, and the University of Georgia are working jointly on a deer fertility control study at the Minneapolis Water Works site in Columbia Heights. (See attached Study Guide from Mr. Robert B. Waddell). It has also been reported to us by the Minneapolis Water Works that at the Columbia Heights site they are experiencing a growing population of deer over the past few years. Recent scientific studies linked white-tailed deer to Cypto Contamination, an Oocysst which has the potential to cause waterborne disease to humans if introduced to the finished water supply. (See attached letter from Yasser AbouAish, Superintendent, Minneapolis Water Plant Operations). ANALYSIS Because the deer in this study must be tranquilized and euthanized, and because of the risk that the deer present to the finished water supply at the plant, the DNR is issuing permits to allow for the tranquilizing and euthanizing of the deer on this site. Because of the weapons involved in doing this —a .22 caliber dart rifle, a .25 caliber bio- bullet rifle, and a weapon called a bolt gun —both the University of Georgia and the Minneapolis Water Works need a waiver from the City of Columbia Heights to proceed. RECOMMENDED MOTION: Move to authorize representatives on behalf of the University of Georgia to discharge the following firearms within the city as part of a deer fertility control study on the grounds of the Minneapolis Water Works. Said authorization is to be effective immediately and shall continue in effect until April 30, 1999: Captive bolt gun .22 caliber tranquilizer rifle .25 caliber bio-bullet rifle Move to authorize representatives on behalf of the Minneapolis Water Works to discharge the following firearms within the city pursuant to a permit issued by the Minnesota Department of Natural Resources to remove deer from the Water Works grounds so as to minimize health risks to the water supply. Said authorization is to be effective immediately and shall continue in effect until April 30, 1999: .22 caliber tranquilizer gun Captive bolt gun Attachment TMJ:mld 99-048 G->fa crab SECTION 7 wEAPONS 4-,__it �.-A .V .4., r (3417~) 10.307 (1) A firearm is any weapon from which may be fired or ejected one or more solid projectiles by means of a cartridge or shell by the action` of an explosive or the ignition of flamable or explosive substances. Firearms also include any weapons for which the said propelling force is a spring, elastic band, carbon dioxide, air, or any gas or vapor. Firearms shall include all shotguns, rifles and other longguns, pis- tols and revolvers, BB guns, air guns, slingshots, and pellet guns, but shall not include a stud or nail gun commonly used in the con- struction industry or children's popguns or toys. 10.307 (2) No person, except a regular peace officer in the performance of his duties, shall use, fire or discharge a firearm, as defined herein, within the City. 10.307 (3) Ord. 1006, eff. 11/24/82 10.307 (4) Ord. 1006 10.307 (5) Ord. 1006 10.307 (6) Ord. 1006 The Columbia Heights Police Department may impound any weapon which is used in violation of Section 10.107(l) or Section 10.307(2) of this Ordinance, or Minnesota Statute 6609.66, which comes into its possession as lost and found property, or which otherwise comes legally into its possession. The weapon may be surrendered to the rightful owner upon such owner furnishing proof of ownership and providing that no charges are pend- ing against the rightful owner arising from the possession or use of that weapon and providing that the rightful owner is otherwise en- titled to the return of the said weapon. Any weapon impounded by the City and which remains unclaimed by the owner for a period of sixty (60) days may be sold or otherwise dis- posed of as approved by the City Council, following ten (10) days pub- lished notice in the legal newspaper of the City prior to such sale or other disposal. All proceeds realized from the sale or disposal of impounded weapons shall either be deposited in the general, fund of the City, or, if approved by the City Council, traded for other equipment for the Police Department. Upon furnishing proof of ownership of a weapon which has been sold or otherwise disposed of pursuant to this section, the true owner thereof may recover an amount equal to the proceeds received from the sale of that weapon at the sale. If the weapon has been traded and a valid claim is made pursuant to this section, the City shall re- imburse the owner of the weapon in an amount equal to the fair market value of the said weapon at the time of the trade. Any payments re- covered hereunder shall be made from the general fund. Provided, that no such owner may recover or bring any action to recover such payment unless such owner does so within a period of six months following the date of sale of the weapon. - 508 - DEPARTMENT OF PUBLIC WORKS 350 South 5tt1 Street- Room 203 Minneapolis MN 55415-1390 Office (612) 673-2362 Fax (612) 673,3565 TTY (612) 673-2157 DAVID J. SONNENBERG CITY ENGINEER - DIRECTOR OF PUBLIC WORKS a. J. LOKKESMOE ASSISTANT DIRECTOR OF PUBLIC WORKS! DIRECTOR fnneapolis city of lakes WO South SM Savat . Roan 273 Chief of Police or City Manger MkW*apobS MN 55415-13W (61 67 6>16 City Of Columbia Heights �, MONAHAN January 26, 1999 ASSISTANT DIRECTOR OF PUBLIC WORKS! DWtECTOR TRANSPORTATION Dear Sir: 350 South So Sbvw - Room 233 MW"apois MN 55415.13W (612) 673.2411 The grounds of the Minneapolis Water Works (MWW) in Columbia Heights has experienced a FAx (612) 673.2149 growing population of deer over the past few years. Recent scientific studies have linked white- .. I- EDMUNDS, DIRECTOR EOUIPMENT SERVICES tailed deer to Cypto Contamination, an Oocysst which has the potential to cause waterborne 1300 ca"" Ave disease to humans if introduced to the finished water supply. The MWW operates three 3 MiuleapoGs MN 55403.1234 PP Y• P ( ) (612)673.5737 storage reservoirs in Columbia Heights, which supply Northeast Minneapolis, Columbia Heights FAX (612) 673-5936 and the Hilltop area residents with their drinking water. J. M. GARBER. DIRECTOR ADMINISTRATION 350 South 5th Street - Room 203 The MWW has successful! coordinated a deer herd management program last year for our Minnaapdis MN 554t5-t390 Y 9 P 9 Y (612)673-2410 property in the Fridley area which was conducted by the Metro Bowhunters Resource Base FAX (612) 673-3565 (MBRB) and approved by the Department of Natural Resources (DNR). We worked closely with R. GIN ERIN D DIRECTOR Mr. Dave Sallaman Director of Public Safe! for the City of Fridley. 309 2nd Ave S - Room 30O Mimaapolis MN 55401.2266 (612)673.2456 In developing our approach to address the deer situation in Columbia Heights we came across a FAX (612) 673.2046 research project (attached) that the DNR has issued a permit for that will provide us with an A. JWA KRAMER DIRECTOR opportunity to remove deer from the remises and minimize the health risks to the community. WATER WORKS PP tY P h'• 250 south 4th street - Rao„ 206 This herd management method presents a rare opportunity that is best suited for this site in order Miuraapolis MN 55415-13M (612) 673.2418 to deal with the urban deer problem in a safe and effective manner. FAX (612) 673.3723 R. L PLETAN. DIRECTOR We request that you consider this matter in your discussion with the DNR and as it relates to the GENERAL SERVICES 350 south Sth street - Roam 223 process and the outcome of the research project. Due to a prior commitment I am unable to Minntapoiis MN 55415-IM (612) 673.2706 attend your meeting with the DNR, but If you have any questions or need more information, FAX (612) 334-16U please don't hesitate to contact me at 661-4904. 1 look forward to hearing from you. R. H. SMITH. DIRECTOR MANAGEMENT SUPPORT 3W South Sth street - Room 2D3 Sincerely MirMipotis MN 5S415-1390 (612)673-2241 FAX (612) 673-3565 S.A.YOUNG. DIRECTOR SOLID WASTE ti RECYCLING 250 2nd Ave S -Room 2I0 Minneapolis MN 55401.2231 Masser AbouAish FAX (6112) 2 6733--2250 Superintendent, Water Plant Operation YA:bh Cc: Kathy DonCarlos - DNR Jim Ring Adam Kramer AFFIRMAnVE ACTION EMPLOYER RECYCLED PAPER 30% POST CONSUMER WASTE Physiological Reactions by Urban Deer to Treatment with PGF2_ 2 al. 1977, 1982). Goding (1974) hypothesized that prostaglandin F2.. (PGF2.) is the significant naturally occurring luteolytic factor responsible for CL regression. Further studies have confirmed this in domestic livestock (Kirton and Kimball 1984) and captive red deer Cervus ela hus (Asher et al. 1995). Injection of PGF2_ into pregnant livestock early in gestation has proven effective in terminating pregnancy through abortion of the fetus. Copeland et al. (1978) achieved 87-100 % pregnancy termination in domestic cattle with single injections of 375 or 500 g delivered intramuscularly. Pregnancies were terminated in 100 % of cattle treated with either 45 or 150 mg injections of PGF2, (Lauderdale 1972). Concerns over the consumption of treated animals are minimal, because prostaglandin are almost completely metabolized in the lungs of test animals (Piper et al. 1970). Two studies have investigated the use of prostaglandins as an abortifacient in white-tailed deer. Becker and Katz (1994) were largely unsuccessful in inducing abortion in captive deer with a single intramuscular injection (25 mg dose was given intravenously) of 10, 15, 25, and 50 mg of PGF2« (aqueous solution) at 76, 97, 113, and 124 days gestation, respectively. However, a single intramuscular injection of 50 mg of PGF2, and 15 mg betamethasone induced abortion in 7 1 % (n=7) of treated does at 140 days gestation. All does were physically restrained when injections were given. In contrast, DeNicola et al. (1997) induced abortion in 100% (n=16) of captive does treated with a single 25 mg dose implant of PGF2_ delivered remotely via biobullet (DeNicola et al. 1996). Gestation in treated does ranged from 94-135 days. In a separate group of does (n=8), pregnancy was terminated in 63% of treated animals. In this case, 2 were treated remotely as described previously, and 6 were first captured (n=6) with a rocket net, immobilized, and then treated with PGF2, via biobullet. Gestation for does in this group ranged from 93-150 4 OBJECTIVES AND HYPOTHESES Future uses of PGF2. as a means of fertility control in deer herd management must be superceded by research on the applicability of contragestation compounds under field conditions as well as physiological responses by deer to treatment. Increased knowledge of this potential control measure and its effects on deer will allow resource managers to decide if contragestation will be a viable management alternative. The research objectives and their hypotheses include: 1) Examine effectiveness of PGF2. in terminating pregnancies in urban white-tailed does. Ho: The compound, PGF2=, will not be effective in terminating pregnancies in free -ranging urban deer. Ha: The compound, PGF2 will be effective in terminating pregnancies in free -ranging urban deer. METHODS Field Trial 1 Study Area. Hyland Lake Park Reserve (HLPR) is a 400-ha park located within the city of Bloomington, Minnesota, a suburb of Minneapolis. Development within the park is kept at a minimum and the park is maintained for public recreation, such as hiking, biking, fishing, and boating. The landscape of HLPR is primarily open, early successional habitat (61%) with blocks of upland forest (27 %) interspersed throughout (Stradtmann 1994). Deer are found within HLPR and in surrounding areas of Bloomington. Land surrounding HLPR, though heavily developed in both residential and commercial lots in certain areas, contains private and federally owned wooded acreage that also provide suitable habitat for deer. These areas also will be included in the study area. 0 is located between the plants. The facility was enclosed with chain -link fence in 1996 for security, and the site should be completely enclosed with deer -proof fence by spring 1998. Entry gates along the perimeter of the plant are left open during business hours allowing for some movement of deer in and out of the site. Deer Capture and Treatment. Approximately 10-20 adult does will be captured with Clover traps and fixed with color -coded collars during January 1999. All does will be aged using the tooth replacement and wear method (Severinghaus 1949). Blood samples will be taken on all does to ascertain pregnancy status. After processing, all does will be released on -site. Approximately 10-15 does will be treated with a single 25-mg PGFZ_ implant delivered remotely via biobullet after 15 February 1999 (> 90 day's gestation). Data Collection. During the treatment phase, the following information will be recorded: the distance to the deer when treated, the reaction by the deer to the biobullet impact, and any visual signs, other than flight, that might indicate successful delivery. Other factors such as date, temperature, wind speed, and snow depth will be noted. Difficulties in treating deer, if any, and the amount of effort involved in treating deer, will be recorded. These parameters will be determined by recording all man-hours spent during the treatment phase, as well as any difficulties related to prostaglandin delivery, weather, terrain and vegetation, or wariness of deer. We will attempt to ascertain whether does have expelled aborted fetuses by conducting systematic searches for fetuses, where possible, > 14 days post -treatment. If the fetus is found, then its location relative to habitat type will be recorded. Any signs of scavenging or indications that the fetus has been moved from the original location by another animal will be noted. Any recovered fetuses will be aged with a fetus aging scale (Armstrong 1950). L. Goding, J. R. 1974. The demonstration that PGF2„ is the uterine luteolysin in the ewe. J. Reprod. Fertil. 38:261-271. Jones, J. M., and J. H. Witham. 1990. Post-translocation survival and movements of metropolitan white-tailed deer. Wildl. Soc. Bull. 18:434-441. Kirkpatrick, J. F., and J. W. Turner, Jr. 1985. Chemical fertility control and wildlife management. Bioscience.35:485-491. Kirton, K. T., and F. A. Kimball. 1984. Potential for prostaglandin use in controlling human reproduction. Pages 3-10 in M. Toppozada, M. Bygdeman, and E. S. E. Hafez, eds. Prostaglandins and Fertility Regulation. MTP press, Boston, MA. Lauderdale, J. W. 1972. Effects of PGF2- on pregnancy and estrous cycle of cattle. J. Anim. Sci. 35:246 (Abstr.). McShea, W. J., S. L. Monfort, S. Hakim, J. Kirkpatrick,1. Liu, J. W. Turner, Jr., L. Chassy, and L. Munson. 1997. The effect of immunocontraception on the behavior and reproduction of white-tailed deer. J. Wildl. Manage. 61:560-569. Piper, P. J., J. R. Vane, and J. H. Wyllie. 1970. Inactivation of prostaglandins by the lungs. Nature. 225:600-604. Plotka, E. D., U. S. Seal, L. J. Verme, and J. J. Ozoga. 1982. Reproductive steroids in White- tailed deer. IV. Origin of progesterone during pregnancy. Biology of Reproduction. 26:258-262. and + 1977. Reproductive steroids in white-tailed deer (Odocoileus virginianus borealis . II. Progesterone and estrogen levels in peripheral plasma during pregnancy. Biology of Reproduction. 17:78-83. T - LG BRC FINANCIAL SYSTEM 02/05/99 08:21:34 FUND RECAP: FUND DESCRIPTION ---- ---------------------------- GENERAL COMMUNITY DEVELOPMENT FUND PARKVIEW VILLA NORTH ECONOMIC DEVELOPMENT AUTH SECTION 8 PARKVIEW VILLA SOUTH CABLE TELEVISION RENTAL HOUSING LIBRARY COL HGHTS AFTER SCHOOL ENRI HOUSING & REDEVELOP AUTH MEDTRONICS - DS STATE AID CONSTRUCTION CAPITAL IMPROVEMENT PARKS CAPITAL IMPROVEMENT - PIR WATER UTILITY SEWER UTILITY REFUSE FUND LIQUOR SEWER CONSTRUCTION FUND CENTRAL. GARAGE ENERGY MANAGEMENT DATA PROCESSING PERMIT SURCHARGE CONTRIBUTED PROJECTS-REC INSURANCE ESCROW INVESTMENT TRUST FLEX BENEFIT TRUST FUND (TOTAL ALL FUNDS IBANK RECAP: BANK NAME ---- ---------------------------- (BANK CHECKING ACCOUNT Check: History DISBURSEMENTS 138,119.81 3,706.19 10,583.65 642.68 51,581.61 3,653.38 952.33 121.74 3,549.56 3,710.99 162.60 95,023.50 11,315.26 3,595.82 L 7,941.10 2,896.56 56,213.36 1,249.40 148,575.61 12,150.08 5,096.55 31,116.68 614.73 116.54 1,353.74 22,449.47 190,180.73 500,000.00 400.00 1.,307,273.67 DISBURSEMENTS 1,307,273.67 'TOTAL ALL BANKS 1,307,273.67 BRC FINANCIAL SYSTEM IBANK VENDOR NBANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-VO5.20 PAGE 1 2/8/99 COUNCIL CHECK NUMBER AMOUNT AIR TOUCH CELLULAR 76855 86.87 AT & T 76856 95.64 BARTON SAND & GRAVEL 76857 2,682.46 BELLBOY BAR SUPPLY 76858 529.58 BELLBOY CORPORATION 76859 13,287.44 CHET'S SHOES 76860 49.00 FEHST/WALTER 76861 25.00 FIELD/MATTHEW 76862 87.45 GENUINE PARTS/NAPA AUTO 76863 36.81 GORMAN/8ARY 76864 185.95 GURLEY/DORIS 76865 142.00 HUMAN KINETICS PUBLISHER 76866 372.79 IPC PRINTING 76867 121.60 JOHN MOORMAN ASSOCIATES 76868 189.00 JOHNSON PAPER & SUPPLY C 76869 275.59 LACINA/VICKY 76870 24.00 LARSON/SHARQN 76871 12.00 LINDER/LINDA 76872 250.00 LOWELL'S 76873 24.04 MARK I OF NORTH AMERICAN 76874 127.16 METRO ATHLETIC SUPPLY 76875 732.19 MINNEGASCO 76876 14,330.30 MINNESOTA UC FUND 76877 4,301.33 MTI DISTRIBUTING 76878 180.00 N S P 76879 20,698.85 NORTH STAR INTL TRUCK IN 76880 178.01 OFFICE DEPOT 76881 8.14 PARTS PLUS 76882 6.51 PETTY CASH - KAREN MOELL 76883 70.33 PINNACLE DISTR 76884 97.90 PRIOR WINE 76885 198.10 QUALITY WINE & SPIRITS 76886 15,511.97 RETAIL DATA SYSTEMS OF M 76887 96.00 STAR TRIBUNE 76888 67.16 STAUCH/LELAND 76889 893.00 U S WEST COMMUNICATIONS 76890 2,645.65 WILD MOUNTAIN 76891 661.00 WINE COMPANY/THE 76892 255.42 WINE MERCHANTS 76893 70.85 NORTHEAST STATE BANK 76894 500,000.00 FIRST COMMUNITY CREDIT U 76896 1,570.00 GREAT WEST LIFE & ANNUIT 76897 4,434.50 ICMA RETIREMENT TRUST 45 76898 10,886.47 MINNESOTA MUTUAL LIFE 76899 2,560.00 MN STATE RETIREMENT SYST 76900 1,906.00 NORWEST BANK - PAYROLL A 76901 137,294.59 PERA 76902 24,987.07 BRC FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 02/05/99 08:2 Check History GL54OR--VO5.20 PAGE 2/8/99 COUNCIL BANK VENDOR BANK CHECKING ACCOUNT PERA - DEFINED CONTRIBUT PERA POLICE RELIEF CONSO STATE CAPITOL CREDIT UNI UNITED WAY ABLE PROPERTY MANAGEMENT ACCAP ANDERSON/ROLAN E BALLENTINE/BRUCE G BERG PROPERTIES BERG/LOIS BLAHNIK/VANCE BOETTCHER/LARRY CADIEUX/RONALD CERIC/NEDZAD CHIES/DON CHILLDS/LORAINE CHRISTENSEN/RICHARD COLLEY/MELAINE CREST VIEW LUTHERAN HOME CROCKETT/DAMES DALSETH/MARILYN DEMEULES/LISA EDGE/,TAMES ELMQUIST/ARNOLD C FEt41E/AVERY FINDELL/DONALD FLODIN/MARVIN GROMEK/THOMAS GULLAND/BERNARD HANSEN/EDWIN & DOROTHY HANSOM/CLARENCE HANSOM/DENNIS HINDS/MELBOURNE R HIKES/CORDON E HOIUM/VERNON S IVES/MICHELLE JOKES/DOUGLAS 3ORGENSON/LEE ANN KHAN/MUJTABA KLEINMAN REALTY CO KOSTER/KENNETH KOWALZEK/HARVEY LANCE/DAVE & KATHY LARSON/DANIEL W LARSON/SUSAN LASKY/DAVID LEWIS/MARK CHECK NUMBER 76903 76904 76905 76906 76908 76909 76910 76911 76912 76913 76914 76915 76916 76917 76918 76919 76920 76921 76922 76923 76924 76925 76926 76927 76928 76929 76930 76931 76932 76933 76934 76935 76936 76937 76938 76939 76940 76941 76942 76943 76944 76945 76946 76947 76948 76949 76950 AMOUNT 90.00 978.99 1,125.00 46.00 269.00 4,257.00 241.00 455.00 942.00 372.00 368.00 705.00 303.00 314.00 341.00 301.00 1,302.00 6.00 156.00 508.00 1,049.00 17.00 526.00 656.00 650.00 594.00 243.00 569.00 338.00 282.00 434.00 353.00 366.00 595.00 249.00 38.00 609.00 1.00 344.00 546.00 545.00 1,398.00 896.00 233.00 750.00 212.00 534.00 BRC FINANCIAL SYSTEM 02/05/99 08:2 BANK VENDOR NBANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check: History GL54OR•-VO5.20 PAGE 3 2/8/99 COUNCIL CHECK NUMBER AMOUNT LUDEMAN/IVAN D 76951 995.00 LUU/PING 76952 806.00 MARTH/MARY E 76953 404.00 MILLER/MICHELLE 76954 240.00 MILLER/NORENE 76955 359.00 MODELL/PAUL 76956 3,232.00 NIZNIK/KATHIANNE 76957 25.00 NOVAK/THEODORE & NANCY V 76958 529.00 PETERS PLACE INVESTMENTS 76959 4,081.00 PS HOLDINGS 76960 292.00 RAMNARINE/GANGA 76961 644.00 RIFAI/MAHMOUND 76962 500.00 SATHRE/ALICIA M 76963 439.00 SATHRE/LLOYD H 76964 1,339.00 SHOKEIR/MOHAMED 76965 453.00 SKALICKY/DAMES 76966 408.00 STAUCH/LELAND 76967 2,133.00 STAUCH/LORRIE 76968 19.00 SWANSON/BRADLEY J 76969 772.00 SZAFLARSKI/CHESTER 76970 475.00 THOMPSON/JEROME K 76971 851.00 TOWNHOUSE -APT MANAGEMENT 76972 1,306.00 TRISKO/FRANK, 76973 418.00 UTKE PROPERTY MANAGEMENT 76974 720.00 VALTIERREZ/MARIO 76975 146.00 VAN BLARICON/STANLEY 76976 996.00 W F BAUER CONSTRUCTION 76977 103.00 WAKEMAN/LARRY GENE 76978 267.00 YANG/JOSEPH 76979 548.00 YOUNGREN/DAWN 76980 361.00 ZICKERMANN/LORI 76981 5.00 ZICKERMANN/WALTER 76982 500.00 ACCAP 76984 708.00 AIR TOUCH CELLULAR 76985 47.45 ALEXON/DANA 76986 333.07 AMERIPRIDE 76987 180.00 ANOKA COUNTY 76988 61.65 ANOKA COUNTY PROPERTY RE 76989 76,200.00 ARAMARK 76990 1,901.18 BELLBOY BAR SUPPLY 76991 135.00 BELLBOY CORPORATION 76992 28.00 BRADLEY REAL ESTATES INC 76993 10,635.75 GARLAND/MILDRED 76994 112.90 COLUMBIA HEIGHTS I 76995 4,632.72 DISCOUNT SCHOOL SUPPLY 76996 656.96 ELECTRONIC DATA STORAGE 76997 591.29 FANG/KWEI-WU 76998 356.00 IC FINANCIAL SYSTEM 02/05/99 08:2 NK VENDOR IBANK CHECKING ACCOUNT CITY OF C8LUMBIA HEIGHTS Check History GL540R-V05.20 PAGE 4 2/8/99 COUNCIL CHECK NUMBER AMOUNT FEHR/DONNA 76999 29.00 FILLION/NANCY 77000 336.71 FORTIER/HOWARD & SANDY 77001 100.00 GENUINE PARTS/NAPA AUTO 77002 384.76 GILLESPIE/PATTI 77003 15.00 GOV'T TRAINING SERVICE 77004 150.00 GRAPE BEGINNINGS INC 77005 140.00 HANSEN/EDWIN & DOROTHY 77006 78.00 HOIUM/DAWN & STAN 77007 24.00 HOME DEPOT #2802 77008 677.24 IPC PRINTING 77009 49.52 JOHNSON PAPER & SUPPLY C 77010 292.80 K MART 77011 30.76 KEWATT/CHARLES 77012 53.55 KOLOSKY/STEVE 77013 27.53 KOWALZEK/HARVEY 77014 256.00 KROLL/LORRAINE 77015 44.00 LOCAL 710 CHFT 77016 250.00 MEDICINE LAKE TOURS 77017 3,813.00 MEDTRONIC INC 77018 95,023.50 MILLER/MICHELLE 77019 193.00 MINNESOTA FABRICS 77020 35.66 MN DEPARTMENT OF REVENUE 77021 635.00 MN DEPT OF HEALTH 77022 120.00 MODELL/PAUL 77023 149.00 NEI COLLEGE OF TECHN8LOG 77024 932.40 PARTS PLUS 77025 58.63 PETTY CASH - GARY GORMAN 77026 272.00 PETTY CASH - MARY DUGDAL 77027 80.75 PING/LUU 77028 401.00 QUALITY WINE & SPIRITS 77029 1,011.63 QUINTANA/DIANE 77030 10.00 RAINBOW FOODS 77031 213.42 SEAWELL/DAVE 77032 10.00 SERCO LABS 77033 1,920.00 ST PAUL-WC/THE 77034 22,386.47 TRIARCQ ARTS & CRAFTS 77035 480.39 U S GAMES 77036 1,578.93 VAN BLARICON/STANLEY 77037 65.00 WICKANDER/MERREDEE 77038 210.20 WINDSCHITL/KEITH 77039 740.00 MN DEPARTMENT OF REVENUE 77040 2,364.00 ANOKA COUNTY 77041 100.95 $3 BILL INC 77043 520.00 ABLE HOSE & RUBBER INC 77044 171.86 ACE HARDWARE 77045 406.85 ADI 77046 70.72 BRC FINANCIAL SYSTEM UO2/O5/99 08:2 1BANK VENDOR WANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-V05.20 PAGE 5 2/8/99 COUNCIL CHECK NUMBER AMOU14T AID ELECTRIC SERVICE INC 77047 3,894.52 AIR TOUCH CELLULAR 77048 74.71 ALL FIRE TEST INC 77049 86.18 AMERIPRIDE 77050 61.62 ANCOM COMMUNICATIONS INC 77051 68.90 ANDON 77052 8.52 ANOKA COUNTY HIGHWAY DEP 77053 103.50 API FUND FOR PAYROLL EDU 77054 195.00 ASPEN MILLS, INC. 77055 24.40 BAKER & TAYLOR 77056 1,508.28 BARNA GUZY & STEFFEN LTD 77057 14,278.91 BAUER BUILT TIRE & BATTE 77058 1,448.31 BFI/WOOBLAKE SANITARY SE 77059 1,686.98 BLACKBOURN MEDIA PACKAGI 77060 45.00 BLUE RIBBON CHEM-DRY 77061 31.95 BOWESTROO ROSENE ANDERLI 77062 10,319.68 BOOKMEN INC/THE 77063 402.76 BOYER TRUCK PARTS 77064 17.76 BRODART 77065 13.51 BRW INC 77066 11,315.26 CADILLAC PLASTICS 77067 64.50 CATCO PARTS SERVICE 77068 122.54 CENTRAL SALT 77069 1,344.54 CHISAGO LAKES DISTRIBUTI 77070 4,682.74 CITY WIDE LOCKSMITHING 77071 38.90 COCA -COLA BOTTLING MIDWE 77072 454.45 COMPRESSAIR & EQUIPMENT 77073 247.93 CORPORATE EXPRESS 77074 14.80 DALCO ENTERPRISES INC 77075 72.38 DANKA OFFFICE IMAGING CO 77076 270.00 DAVIES WATER EQUIP CO. 77077 779.38 DC -PRO 77078 185.35 DEMARS SIGNS 77079 367.84 DEMCO 77080 26.78 DETERMAN WELDING & TANK 77081 1,205.00 DIVISION OF EMERGENCY MG 77082 150.00 EARL F ANDERSEN INC 77083 190.74 EAST SIDE BEVERAGE CO 77084 41,614.45 FACTORY MOTOR PARTS INC 77085 46.77 FIDELITY PRODUCTS CO 77086 112.42 FLEX COMPENSATION, INC 77087 400.00 FLEXIBLE PIPE TOOL CO. 77088 318.44 G & K SERVICES 77089 262.26 GALLS INC 77090 134.98 GOVERNMENT FINANCE OFFIC 77091 81.00 GRIGGS-COOPER & CO 77092 1,260.19 GTE SUN DIRECTORIES 77093 647.46 IFINANCIAL SYSTEM NNBRC O2/O5/99 08:2 EBANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL54OR-VO5.20 PAGE 6 2/8/99 COUNCIL CHECK NUMBER AMOUNT H & L MESABI 77094 144.84 HAPPEL DBA PLANSIGHT/JER 77095 4°490'26 HARVEST PAINT 77096 1,314.50 HEIGHTS ELECTRIC INC. 77097 69.00 HEINRICH ENVELOPE CORP 77098 505.87 HOHENSTEINS INC 77099 14,163.75 HOME DEPOT #2802 77100 147.76 HONEYWELL INC 77101 16,455.50 HOSPITALITY SUPPLY COMPA 77102 36.42 HOUCHEN BINDERY LTD 77103 92.87 HUDSON MAPS 77104 298.15 IAPMO - NATIONAL CHAPTER 77105 30.00 IAPMO MINNESOTA CHAPTER 77106 30.00 ICBO 77107 22.37 IKON OFFICE SOLUTION 77108 349.45 INDEPENDENT SCHOOL DIST 77109 102.25 INDUSTRIAL DELIVERY SERV 77110 20.20 INSTY PRINTS 77111 153.72 IPC PRINTING 77112 32.91 JINDRA/PATRICIA 77113 105.00 JOHNSON BROS. LIQUOR CO. 77114 7,290.57 K & S ENGRAVING 77115 80.56 K MART 77116 58.38 KATH FUEL OIL SERVICE 77117 155.95 KENNEDY & GRAVEN 77118 278.00 KUETHER DIST. CO. 77119 15,737.15 LAGERQUIST CORP. 77120 572.22 LAKE COUNTRY CHAPTER 77121 14.00 LITTLE BLIND SPOT/THE 77122 340.80 LOWRY CENTRAL BOWLERS 77123 36.26 MAC QUEEN EQUIPMENT CO. 77124 122.74 MADDEN & ASSOCIATES/FRAN 77125 161.50 MARK VII DIST. 77126 5,963.88 MENARDS CASHWAY LUMBER-F 77127 295.11 MERIT BADGE COMPANY 77128 47.50 METRO AREA MANAGEMENT AS 77129 45.00 METRO CASH REGISTER SYST 77130 171.34 METROPOLITAN COUNCIL WAS 77131 54,228.72 MID -NORTHERN ELECTRIC 77132 219.85 MINNEAPOLIS OXYGEN CO. 77133 33.77 MINNESOTA COUNTY ATTORNE 77134 52.97 MINNESOTA SHREDDING LLC 77135 49.95 MN CHIEFS OF POLICE ASSO 77136 350.00 MN CHIEFS OF POLICE EDUC 77137 504.00 MN COMM PAGING 77138 602.74 MN FIRE AGENCIES PURCHAS 77139 35.00 MN POL & PEACE OFFICER A 77140 75.00 IBRC FINANCIAL SYSTEM 02/05/99 08:2 1BANK VENDOR IBANK CHECKING ACCOUNT CITY OF COLUMBIA HEIGHTS Check History GL540R-VO5.20 PAGE 7 2/8/99 COUNCIL CHECK NUMBER AMOUNT MUNICI-PALS 77141 10.00 MUSKA LIGHTING CENTER 77142 563.78 NATL PUBLIC SAFETY INFO 77143 94.00 NEEDHAM DISTRIBUTING CO 77144 102.50 NORTH STAR ICE 77145 240.30 NORTHERN SANITARY SUPPLY 77146 61.63 OFFICE DEPOT 77147 1,192.80 OSM & ASSOC. 77148 1,131.10 OWENS SERVICES CORP 77149 284'50 PAGENET OF MN 77150 38.10 PAN OIL INC 77151 15.85 PARK SUPPLY INC 77152 78.37 PARKVIEW VILLA RESIDENT 77153 633.75 PARR EMERGENCY PRODUCT S 77154 44.08 PATTON IND. PRODUCTS 77155 275.01 PEACHTREE BUSINESS PRODU 77156 138.00 PEPSI-COLA-7 UP 77157 225.88 PETTY CASH - JOANNE BAKE 77158 76.91 PHILLIPS WINE & SPIRTS 77159 4,530.93 POLITICS IN MINNESOTA 77160 24.90 PRIOR WINE 77161 1,919.75 Q S C CRITIQUES 77162 318.62 RADIO SHACK 77163 85.17 RESPOND SYSTEMS 77164 94.78 RLK - KUUSISTO LTD 77165 699.30 RUETTIMANN/ROBERT 77166 35.00 RUFFRIDGE-JOHNSON EQUIP. 77167 135.89 S R F CONSULTING GROUP I 77168 3,302.86 SEARS CONTRACT SALES 77169 501.93 SERVICE MASTER 77170 1,789.20 SHERWIN WILLIAMS 77171 25.50 SIGN LANGUAGE & GOLDEN A 77172 155.76 SIMON & SCHUSTER 77173 109.26 SMITH MICRO TECHNOLOGIES 77174 24.88 SPECIALTY CONTRACTING SE 77175 4,345.20 SQUEEGEE PRO WINDOW CLEA 77176 50.00 STAR TRIBUNE 77177 108.68 STATE TREASURER BLD 77178 116.54 SUBURBAN RUBBER STAMP 77179 165.77 SUN CARPET CLEAN 77180 159.75 SYSTEMS SUPPLY INC. 77181 195.68 TARGET STORES-ACCTS REC 77182 143.45 TEQUILABERRY'S RESTAURAN 77183 459.20 TOWN & COUNTRY OFFICE CL 77184 2,990.20 TUBBS/MARSHA 77185 38.94 UNIFORMS UNLIMITED INC 77186 273.84 US FILTER/WATER PRO 77187 485.81 BRC FINANCIAL SYSTEM 02/05/99 08:2 Check History 2/8/99 COUNCIL IBANK VENDOR CHECK NUMBER BANK CHECKING ACCOUNT VIEDO BY CYCLING W & W GENERATOR REBUILDE WAGER'S INC. WARNING LITES OF MINN. I WEST WELD WILD MOUNTAIN WYBRITE INC � ZIEGLER INC CITY OF COLUMBIA HEIGHTS GL540R-VO5.20 PAGE 8 77188 10.03 77189 243.42 77190 130'80 77191 24.00 77192 63.20 77193 540.00 77194 2,332.36 77195 1,453.23 1,307,273.67 TO CITY COUNCIL February 8,1999 *Signed Waiver Form Accompanied Application 1999 BUSINESS LICENSE AGENDA APPROVED BY CONTRACTORS ADDRESS BUILDING OFFICIAL « « N « « R H R « « R « R Iicense.ag *A-abc Appliance and Heating *Dave's Appliance, Heating and Air *Hager Mechanical *J.B. Diggers *K's Mechanical M & N Diversified Service, Inc. *McQuillan Bros. Plumbing & Heating Michal's HHH *Nova -Frost, Inc. *Nowthen Plumbing *Doug Olson Plumbing *Peterson Stucco, Drywall *Piperight Plumbing *Swenson Heating and Air *Tschida Bros. Plumbing Dave Wagner Plumbing 2638 Lyndale Ave. S. 1601 N.E. 3r Ave. 2020 County Rd. F 21226 St. Francis Blvd. N.W 20880 Nowthen Blvd. N.W. 16676 Valley Dr. N.W. 452 Selby Ave. P.O. Box 814 1510-5hAve. 22311 Norris Lake Rd. 931 N.E. W Ave. 12351 Cloud Dr. 4029 Penrod Lane 6700 w. Broadway 1036 Front Avenue 137 E. Golden Lk. Ln. 4V FEES $ 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 50.00 CITY COUNCIL LETTER Meetin of: February 8, 1999 AGENDA SECTION: Public Hearings ORIGINATING DEPT.: CITY MANAGER NO: Community Development APPROVAL ITEM: 1999 CDBG Application BY: Joe Hollman. 49499 BY: NO: & - DATE: Februar , Issue Statement: The 1999 Community Development Block Grant (CDBG) application is due to Anoka County by February 19, 1999. Funds allocated to the City of Columbia Heights must then be expended between July 1, 1999 and December 31, 2000. Background: Last year, the 1998 application was approved for three major programs: Public Service Agencies, Commercial Revitalization Program, and Single-Family/Duplex-Family Housing Rehabilitation Program. Of the total allocation, $1,000 is retained by Anoka County for administrative purposes. TYds year, the total allocation to the City is $222,667. Note that the $1,000 administrative fee will be deducted from this amount. Allocations to each program in 1998 were as follows: Public Service Agencies* Funding Amount • Senior Outreach Program (ACCAP) $14,539 • Alexandra House (Shelter for Abused Women) $3,500 • Hot Meals for Shut -Ins $3,100 • Southern Anoka Community Assistance, Inc. (SACA) $5,000 • Community Emergency Assistance Program, Inc. (CEAP) $2,000 • ARC of Anoka County $2,000 Subtotal $30,139 Public Service Agencies $30,139** Commercial Revitalization Program $124,473 Housing Rehabilitation 5 437*** Total $220,049 *Funding for Public Service Agencies is limited to 15% of the total City allocation. **Note that $3,100 for Hot Meals for Shut-ins is allocated directly to the City, the remaining $27,039 is administered by Anoka County through a multi -city contract. ***The County allocates funds for housing rehabilitation to the City. In 1998, this amount was $49,663 in addition to the City portion of $65,437 for a total of $115,100. Analysis: The Human Services Commission was asked to provide a review of the proposed uses by public service agencies for Community Development Block Grant (CDBG) funds for the 1999 application. The 1999 Public Service Agency requests are as follows: Public__ Service Auencv Retguested Amount • Senior Outreach Program (ACCAP) $14,854 • ARC of Anoka County $2,000 • Alexandra House (Shelter for Abused Women) $3,500 • Children's Home Crisis Nursery $5,000 • Fathers' Resource Center $3,500 • Community Emergency Assistance Program, Inc. (CEAP) $2,000 • Hot Meals for Shut -Ins $4,650 • Southern Anoka Community Assistance, Inc. (SACA) $5,000 • Handyworks Progr $2,750 Total Requests: $43,254 Page 1 Please note that the Children's Home Crisis Nursery, Fathers' Resource Center, and Handyworks Program are new applications this year. The goal of Crisis Nursery is to keep children of families experiencing major stress and crisis safe and nurtured, in other words, to prevent the occurrence of child abuse and neglect. The mission of the Fathers' Resource Center is to foster environments that empower men to develop the inner resources to be the kind of fathers their children and families need by providing resources that effectively educate, advocate and support fatherhood. The mission of the Fridley/Columbia Heights Handyworks Program is to enable people age 60 and older and adults with disabilities to live independently and safely by providing yard work, housework and minor repair. See attachment entitled "Public Service Agencies Summary" for a brief description of each agency. These proposals were forwarded to the members of the Human Services Commission for consideration at their meeting of January 13, 1999. The two Commission members that were present reviewed the proposals and submit the following recommendations to the City Council for funding the public service agencies. Anoka County has allocated $222,667 to Columbia Heights for the entire CDBG application. The City can allocate up to 15% of the total allocation for public service agencies. Based on the 15% limit for public service agencies, the maximum amount that can be allocated for public service agencies is $33,250. Considering that the total amount requested was $10,004 more than the maximum amount allowed, significant cuts were made. The Human Services Commission considered things such as need and previous funding when making their recommendations to the City Council as to the amount of funding each agency should receive. As mentioned above, the maximum amount for all public service agencies can not exceed 15% of the total City allocation. However, this amount can be less than 15%. The City is not required to provide any funding for public service agencies, but Columbia Heights has provided this funding in the past and these agencies have come to depend on this funding for the services they provide to City residents. 1999 Public Service Agency Funding Recommendations 1998 1999 1999 Approved Requested Recommended Public Service Agencv Amount Amount Funding Amount Senior Outreach Program (ACCAP) $14,539 $14,854 $14,539 ARC of Anoka County $2,000 $2,000 $2,000 Alexandra House $3,500 $3,500 $3,500 Children's Home Crisis Nursery N/A $5,000 _$1,000 Fathers' Resource Center N/A $3,500 $1,500 CEAP $2,000 $2,000 $1,611 Hot Meals for Shut -Ins $3,100 $4,650 $3,100 SACA $5,000 $5,000 $5,000 Handyworks Program N/A $2,750 _$1,000 Total: $30,139 $43,254 $33,250 (Full 15%) As mentioned earlier, the 1998 allocation was split between public service agencies, housing rehabilitation, and commercial revitalization. This year, the City Council has been asked by ISD #13 to consider providing $300,000 in CDBG funding for the school district's Family Center project. We have also budgeted $104,000 of CDBG funds for the LCDA Transition Block project. 1999 Commercial Revitalization Recommendation The recommended funding amount for the commercial revitalization program is $34,417. This activity involves the acquisition and clearance of blighted, deteriorated, and/or nonconforming properties in commercial and industrial districts. Properties that are planned for future commercial or industrial development or are located within a focus redevelopment area as designated in the City Comprehensive Plan will also be considered. One objective of this program will be to acquire and Page 2 clear properties that are uninhabitable due to building conditions which are detrimental to the health, safety and welfare of the occupants. Another objective will be to clear spot blight problems in the areas designated for continued or future commercial and/or industrial growth. Properties to be considered will be either vacant or have a willing seller, and all acquisitions would comply with the applicable relocation policies. Geographically, the subject area for use of 1999 Commercial Revitalization funds will contain the properties zoned or planned for commercial or industrial development or redevelopment, generally south of 43`d Avenue NE and between Central Avenue and University Avenue. Please refer to the attached map to see the project area. Livable Communities Demonstration Account (LCDA) Project Recommendation The recommended funding amount for the LCDA project is $104,000. CDBG funds will be utilized for acquisition, relocation, demolition, and site restoration. This project will consist of approximately 16 owner -occupied townhouse units, 22 low income tax credit rental units, and 50 senior units. The project will increase residential density near downtown Columbia Heights and will serve as a transition block between low density single family residential land use and the existing commercial development along Central Avenue. Independent School District #13 Family Center Project Recommendation The recommended funding amount for the ISD #13 Family Center project is $50,000. Some of the programs proposed to be housed in the Family Center include: Early Childhood Family Education; Preschool; Adventure Club; Early Childhood Special Education; Way to Grow; T.Y.K.E.; Head Start; Learning Readiness; Early Childhood Screening; Child and Teen Check-ups; Family Literacy Program; and, Sibling Care. According to the attached letter from the School District, the Family Center will provide many benefits to the community. It will increase housing stability and School District enrollment of families with young children. The Center will provide a viable, consistent and family -friendly school age child care program, and it will create an accessible, family -friendly, and cost-effective multi -service center that provides opportunities for children to be successful in school and in life. Summary: Attached, you will find four charts illustrating CDBG trends for Columbia Heights over the past five years. These charts show allocated amounts for each year, but they do not illustrate expenditures made. Please note that there are still outstanding funds from previous years that have not been expended Staff will be reviewing potential opportunities to re -program unexpended funds from previous funding cycles, particularly in housing rehabilitation for use in other activities funded in 1999. The City Council is being asked to consider the recommendation made by the Human Services Commission for public service agency funding, as well as funding for the commercial revitalization program, Family Center addition, and LCDA Transition Block project. Anoka County received $464,000 for housing rehabilitation, economic development, and administrative costs. The housing rehabilitation portion will be distributed to cities throughout the County. It is anticipated that Columbia Heights will receive roughly $50,000 from Anoka County for the housing rehabilitation deferred loan/grant program. Considering that the county -wide rehabilitation funds will be available and that there are outstanding funds for housing rehabilitation from previous years, staff will recommend that the City not apply for additional housing rehabilitation funds this year. Recommendation: Staff recommends that the public service agencies be funded as recommended by the Human Services Commission. The recommended breakdown of the CDBG allocation is listed below. Note that this recommendation excludes the $1,000 administrative fee for Anoka County. • Public Service Agencies $33,250 • Commercial Revitalization $34,417 • LCDA Project $104,000 • ISD # 13 $50,000 Total: $221,667 Page 3 Recommended Motions: Move to close the public hearing. Move to approve submission of the 1999 application for Community Development Block Grant (CDBG) funds in the amount of $33,250 for public service agencies as recommended by the Human Services Commission, $34,417 for commercial revitalization, $104,000 for the Livable Communities Demonstration Account project, and $50,000 for the Independent School District #13 Family Center project; and furthermore, to direct staff to prepare and submit said application to Anoka County. Attachments: Map illustrating the project area for the commercial revitalization program; CDBG Trends, LCDA budget, Letter from School District requesting CDBG funds, Public Service Agency Summary. COUNCIL ACTION: Page 4 00 LO T 0 U. Qi = C M !i 0 y Ic G N co iiivv-:• -• + h 8 6 6 tri. s W s 4v • .sttv_ -, s 0 Q 0 p 0 0 m N cmtt! O In N �Il H N il! V1 spussnoyi 00 LO T L /F- V m r) U a� 2 E 0 U 0 M c• 0 o Cc to cc C c cn Z 0 N® co T c LL m � V T L� r O to TM a) a 0 tOA M N O LO C1) U ea LL '> 2 t'3 •S�v V O � a = U N N a O O O O 10t� eOt M N O O O N Al u C" CD T C U. c.i n cn r O C v L a d .0 C a� a � d CD � T L ci a Ln CD r v d! N r O CD co 7- r T r r r�.E J c to c y U 0 o mu &"-1 Iv x �m gv> ua v%m+0>toMEfE 0> at' 1w U y - O m a.0% a.m U M D'Q7 O 0 O » = O t0 0-•d Gi " C V =10 U O ..4 4j C-4 m 1-4 m i G7 + ? 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MMUNITY pEyELQPMEN Independent School District #13, 1400 49th Avenue N.E., Columbia Heights, Minnesota 55421 Telephone: (612) 586-4505, FAX: (612) 586-4508 David L. Behlow, Ph.D. Superintendent October 30, 1998 Walt Fehst City Manager City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421 RE: CDBG Funding for the Proposed Columbia Heights School District Family Center Dear Walt: The Columbia Heights School District is in the process of planning the construction of a Fa—mily Center that would meet the needs of our community's children and parents for early childhood services and programs. The purpose of this letter is to share the vision for the Family Center and to apply for Community Development Block G.-ant funds (CDBG). The vision for the Family Center. arose out of many. discussions .within the District and the Southern Anoka County Community Consortium about the need for child care and support services for families and child care providers in our community. The nee- for programs and services for families and young children being located in one facili . has existed for a long time. Our School District has carefully studied this issue over the last few years and has identified the following concerns: Lack of child care =nd waiting lists for early childhood programs in our con :-unity directly influence families placing their children in other school dis=icts. • Inability to create visible, consistent and family -friendly programs for our parents as a result of moving early childhood and school age child care programs around our District (from building to building). • Reduction of cross -program communication and program planning because of the separation of the Early Childhood programs. • Insufficient capacity in Early Childhood programs and lack of support services for families. An Equal Opportunity Employer Walt Fehst City Manager October 30,1998 Page 2 We believe that investing our bond referendum and CD13G dollars toward an addition that would function as a Family Center would have the following benefits for our community: > Increase housing stability and School District enrollment of families with young children > Provide a visible, consistent and family -friendly school age child care program, Early Childhood Family Education program, and T.Y.K.E. child care program > Create an accessible, family -friendly, supportive, comfortable, and cost-effective multi -service center that provides opportunities for children to be successful in school and in life The initial programming plans for the Family Center include: ♦ ECFE (Early Childhood Family Education) Program ♦ Preschool Programs (Little Explorers and Little School) ♦ Adventure Club Program (School age child care) ♦ ECSE (Early Childhood Special Education) Program ♦ Way to Grow Program ♦ T.Y.K.E. (Child care program for teen parents who are pursuing their high school education) ♦ Head Start Program ♦ Learning Readiness Program ♦ Early Childhood Screening ♦ Child and Teen Check-ups (C.A.R.E. Clinic) ♦ Family Literacy Program ♦ Sibling Care The Family Center budget allocation through the District's bond referendum dollars is $1.9 million. The estimated cost of the Family Center is $2.7 million. We are pursuing a grant from the Department of Children, Families & Learning for $500,000, but we still have a need for additional funding. We have undertaken preliminarJ discussions with your staff about the criteria for CDBG funding and it Walt Fehst City Manager October 30,1998 r� Page 3 appears that the Family Center facility would meet the guidelines. We believe the need for such a center is clearly justified and that the benefits to Columbia Heights and to the School District are significant. To complete our vision, we are in need of $300,000 for the Family Center facility. We hope the City will review our request favorably and seriously consider supporting us at the requested level or at whatever level is deemed appropriate. The opportunity for the City and the School District to be partners in this initiative can build a positive future for Columbia Heights and the School District. I would be happy to address any questions you have about the Family Center or to provide further information. Your consideration of this request is appreciated and I look forward to your response. Sincerely, David L. Beh.low Superintendent DLB/kb bc: Ken Anderson, City of Columbia Heights Karen Schaub, Dir. of Community Education PUBLIC SERVICE AGENCIES SUMMARY ARC OF ANOKA COUNTY Are of Anoka and Ramsey Counties is an advocacy organization consisting of people with developmental disabilities, parents, professionals and concerned citizens of the communities they serve. Arc provides a variety of services for people in Ramsey and Anoka counties including: Family Services, Community Awareness and Planning, Toy and Adaptive Equipment Lending Library, and Leadership programs. Arc has over 750 members in Anoka County and provides direct services to an estimated 900 to 1,000 people in the County. Arc provides information and direct service to approximately 50 people from Columbia Heights. SENIOR OUTREACH PROGRAM (ANOKA COUNTY COMMUNITY ACTION PROGRAM, INC.) Funding is being requested for the Senior Outreach Program in Columbia Heights, administered through Anoka County Community Action Program, Inc. This program provides information and referral. case management, and advocacy for vulnerable, isolated seniors and disabled adults within the City of Columbia Heights. The project will serve primarily low and moderate income residents of Columbia Heights who need assistance in obtaining services so they remain in their homes. It is proposed to increase hours in Columbia Heights from 25 hours to 30 hours per week to meet the needs of the growing senior population. Approximately 375 residents would be directly served by the Senior Outreach Program. 90-95% of clients will be low to moderate income. ALEXANDRA HOUSE, INC. Funding is being requested for Alexandra House Community Services. These services range from legal advocacy for battered women and children in a courtroom as well as health care advocacy in a hospital emergency room. Funding makes it possible for battered women and families to attend support groups and learn how to establish safety plans to protect themselves in the event of another violent outburst on the part of their abuser. It is estimated that 1,050 battered women and families will be provided residential shelter services in 1999-2000 and 35 will be from Columbia Heights. Over 150 Columbia Heights battered women and families will receive community advocacy, and over 500 children and youth from Columbia Heights schools will have group and individual support and advocacy services provided to them and their families. PSA Summary Page 1 CHILDREN'S HOME CRISIS NURSERY OF ANOKA COUNTY The goal of Crisis Nursery is to keep children of families experiencing major stress and crisis safe and nurtured, in other words, to prevent the occurrence of child abuse and neglect. Service is available to all families in Anoka County with children ages 13 and younger. There is no fee for parents who use the service. They are offered the choice of either 72 hours of overnight care or up to ten days of day care. In 1997, 523 children were placed in safe shelter while their parents received service from the Crisis Nursery. The Crisis Nursery has been in operation for over seven years. Because of the Welfare to Work Program, Crisis Nursery experienced a 22% :increase in service in the first three quarters of 1998 as compared to the first three quarters of 1997. Another increase is anticipated in 1999. By the end of the third quarter of 1998, 300 families with 500 children have been served through the Crisis Nursery. 20% have been Columbia Heights families, 95% of which are low or moderate income. FATHERS' RESOURCE CENTER The mission of the Fathers' Resource Center is to foster environments that empower men to develop the inner resources to be the kind of fathers their children and families need by providing resources that effectively educate, advocate and support fatherhood. The Center is a non-profit 501(c)3 family service agency that takes a moderate stance that is pro -father, but not at the expense of women. The project they provide is the Anoka County office of the Fathers' Resource Center located in Blaine. This office would support a Site Manager, parenting classes, fathers' support groups, anger management classes, and family law clinics. This would be a new service in Columbia Heights and would serve approximately 1,200 families in Anoka County. It is estimated that approximately 6-7% will be from Columbia Heights. COMMUNITY EMERGENCY ASSISTANCE PROGRAM, INC. (CEAP) CEAP provides family services to those in need. These services include food, clothing, and financial assistance. By providing these services, a crisis can usually be averted and the living situation stabilized. The goal of the agency is to promote family self-sufficiency and offer intermediary services designed to protect and enhance the interests of families with dependent children. Other goals are to prevent crises from occurring and to prevent hunger and homelessness in Anoka County. CEAP expects to provide services 160-170 times to families from Columbia Heights during calendar year 1999. Also, from 1/1198 through 10/31/98, Columbia Heights residents made 130 visits to the food shelf, and between 1/l/98 through 11/30/98, CEAP provided $3,850 in financial assistance to Columbia Heights residents. PSA Summary Page 2 HOT MEALS FOR SHUT-INS Hot Meals for Shut -Ins provides a hot nutritious noon meal to home -bound residents in Columbia Heights. These meals are delivered Monday through Friday by volunteer drivers. The goals of the program are as follows: a) clients receive a hot nutritious meal daily until they can again provide for themselves; b) clients that cannot afford the cost of the meals will be subsidized by the program; c) clients can remain in their own home, making them more self-sufficient; and. d) to provide a daily personal contact. Meals on Wheels was started in 1973 serving 12 clients per day. Today 160 clients are served daily. There are no other meals on wheels programs serving the City, and 65% of their clients are Columbia Heights residents: SOUTHERN ANOKA COMMUNITY ASSISTANCE, INC. (SACA) SACA is a non-profit, tax exempt private social service agency managed by a Board of Directors and helped by volunteers and contributors who assist as needed. Their purpose is to alleviate some of the problems of the needy in southern Anoka County who are not eligible for other forms of assistance. SACA operates a food shelf and clothing supply, provides some furniture and makes a major distribution of food and gifts at Christmas. They encourage prompt repayment, so that their resources are not depleted. In 1998, 85,582 pounds of food were given to 1,341 families (representing 3,919 individuals). 109 families representing 328 individuals from Columbia Heights were served. This totals about 7,308 pounds of food for Columbia Heights residents. In addition to the above numbers, SACA also distributes Thanksgiving baskets and food certificates, as well as the annual Christmas distribution. HANDYWORKS PROGRAM The Fridley/Columbia Heights Handyworks Program provides household chore and maintenance services to disabled persons of all ages and those age 60 and over who live in the Fridley/Columbia Heights/Hilltop area. The goal of the program is to help disabled persons and the older adults continue to live safely and independently in their own homes. The Handyworks Program is coordinated through the Fridley Senior Program. The Handyworks Program served 357 clients with 142 (40%) from Columbia Heights. In 1998, there was a total of 2,400 hours of service with 973 hours (41%) serving Columbia Heights. PSA Summary Page 3 THE MINUTES OF THE TELECOMMUNICATIONS COMMISSION ( llt-)V � ct (Appfov-cd FOR THE MEETING OF THURSDAY, JANUARY 21, 1999 The meeting was called to order at 7:05 p.m. by Chairman, Dennis Stroik. ROLL CALL: Commission Members: Dennis Stroik, Ken Henke, and Reuben Ruen. Council Representative: We do not currently have a liaison assigned. City Representative: Linda Magee and Jean Kuehn Cable TV Representative: Kathi Donnelly -Cohen Legal Counsel: Tom Creighton Also in attendance were Ed O'Donnell and Alex Edwards, the MIS Coordinators for the City, and Bill Elrite the City Finance Director. They were present to further explain the options available to the City on how to proceed with purchasing a new phone system. Several local residents stopped by briefly as they have an interest in the City establishing a Web Page. Curtis Stanley was the only resident who stayed for the meeting and shared some of his thoughts on the subject. APPROVAL OF MINUTES Motion by Ken Henke, seconded by Dennis Stroik, to approve the minutes from the meeting of November 19, 1998. All ayes. OLD BUSINESS A. Channel Check The channel check was satisfactory. B. Correspondence Log and Complaint Follow Up. There were no complaints received since the last meeting. C. Status of Digital Light System in Council Chambers The status of this project is unchanged from the last report. D. Choice of Consultant to Upgrade City's Phone System Ed O'Donnell, Alex Edwards, and Bill Elrite were again present at our meeting to provide further information to the commission members regarding the options the city has for replacing our phone system. The City Council at its meeting in December requested more detailed information be gathered and presented to the Telecommunications Commission for a recommendation. As stated at the last meeting, we presently have a late 70's to early 80's Siemens PBX System providing service to 160 phones. We are one of less than a dozen sites still using this system. The current system is not Y2K compliant. We also have a problem finding someone to work on our present system. Out of 38 companies called, only one has shown any interest in attempting to work on it. As directed, staff did gather more information. A memo was passed out at the meeting detailing sample costs of leasing versus purchasing options for a Lucent Technologies PBX phone system. The memo also estimated the costs for going with the State's Centrex System. Bill Elrite reviewed the advantages and disadvantages of both options. If costs for the two systems are compared over a ten year time frame, the Lucent System may be more economical and give us more options, including digital capabilities for Hi Speed Internet Access. He also stated TELECOMMUNICATIONS COMMISSION 4 kffN ES OF JANUARY 21, 1999 PAGE 2 that he did not feel staff was equipped with enough knowledge or expertise in this area to pick the system that may best suit our needs. It is his recommendation that we should proceed by hiring a consultant who will meet with the employees and establish the needs of the organization. Even though the consultant may recommend the Centrex System, it would be done after weighing many different factors. The consultants are aware of the technology/equipment available, questions to be asked, and costs involved for the many options we need to operate successfully. Upon further review by the commission, Motion by Ken, seconded by Dennis that the Commission would recommend the City Council enter into a contract with Ehlert and Assoc. for consulting work to include determining specifications for a new phone system for the City and for writing a Request for Proposals to vendors for a system per their proposal at a cost of $11,500. All ayes. E. Other Old Business There was no other old business. NEW BUSINESS A. Notice of Rate Increase/Adjustments for Basic and Preferred Service Effective January 1999. Enclosed in the agenda packets was a letter from MediaOne, and copies of the FCC Forms 1205 (Equipment Rate Adjustments) & 1240 (Basic Tier Rate Adjustments). There will be a meeting of the local Cable Administrators and Tom Creighton on January 22"d to discuss choosing a consultant to review the forms. B. New Central Office Location effective March 1, 1999. During the first part of March 1999, the first group of customer service representatives will be re -locating to the office at 10 River Park Plaza across the river in the Old Revenue Building. The new service number as of March 1, 1999, is 651-222-3333. The old number of 651-483-9999 will continue to be answered for at least 6 months. The official mailing address, however, will continue to be MediaOne, 214 East 4`h St., St. Paul, MN 55101, until April or May, when the entire staff is hoping to be in the new location. C. Other New Business 1. Linda reported the Library's new character generator was installed December 3, 1998. Staff is very pleased with the new Scala program and grateful to MediaOne and the Telecommunications Commission for their assistance in providing this equipment. 2. Reuben questioned whether the shared use of the Religious Access Channel would continue. It was reported that this will come before the commission at the next meeting. He also inquired, how one would go about getting a new channel added to the line-up (in particular, the Wisdom Channel). Kathi explained he would need to put the request in writing to the Marketing Dept. and they would investigate the programming offered and gauge whether it would be worth pursuing. 3. Does MediaOne provide internet access? Kathi answered that, yes, they do provide hi speed internet access. We currently have 32 subscribers to this service at a cost of $39.95/month. 4. Is it feasible to have City information on both analog and digital form. Kathi said even though it doesn't require much broad band space, it would need additional channel space which is not something the company is willing to do at this time. 5. The Unofficial Web Site was discussed at a recent City Council meeting. Ed explained that the current "Unofficial" site is more of a Chamber of Commerce web site, and has been done without the sanction of the City. A Web Page for the City should be done with approval of the City Council, be prepared and controlled by City staff, and should be changed often to keep it interesting and current. These duties are usually done by the City's Cable person or a Public Relations person. Often times consultants are used to TELECOMMUNICATIONS COMMISSION AIWMS JANUARY 21, 1999 PAGE set up the graphics or the layout of the information. The most important part of establishing a web page is to have a plan about what to put on site, decide how often to change the information, and to keep it interesting and informative. Ed discussed the minimum costs of $50-$100/month needed just to host a page. The Commission members felt it is important to get a web page established to get information out to residents. Five or six residents have shown an interest in this issue since the comment from the December Council Meeting. Curtis Stanley who was in attendance at this meeting also showed an interest in serving on a committee to further discuss the issue. He felt residents would be able to help decide what type of information is needed or wanted. Motion by Ken, seconded by Reuben that the Commission recommends the City Council consider proceeding with the development of a web site and to approve setting up a task force committee that would study the situation, share ideas, investigate the costs involved, and help establish a web site for the City. All ayes. REPORTS A. Report of Commissioners There was nothing to report. B. Report of MediaOne-November 98 and December 98 Kathi reviewed the reports that were enclosed in the agenda packets and answered questions. C. Report of the Cable Attorney Bob had nothing further to report. D. Report of the Assistant to the City Manager Linda had nothing further to report. Motion by Ken, seconded by Reuben, to adjourn the meeting at 8:24 pm. All ayes. Respectfully submitted, Shelley Hanso Secretary y OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION FEBRUARY 1, 1999 The Traffic Commission Meeting was called to order at 7:00 P.M. I. ROLL CALL PRESENT: Carlson, Goodman, Jolly, Sturdevant, Stumpf Staff: Kathyjean Young, Assistant City Engineer Tom Johnson, Police Chief II. APPROVAL OF DECEMBER 7, 1998, MINUTES "THESE MINUTES NOT AppROVED �► Motion by Sturdevant, second by Stumpf, to approve the minutes of the December 7, 1998, Traffic Commission Meeting. Motion carried. III. OLD BUSINESS None IV. OTHER OLD BUSINESS None V. NEW BUSINESS A. SITE PLAN REVIEW FOR 5257 UNIVERSITY AVE. The site plan for 5257 University Ave. was presented to the Planning and Zoning Commission at their January 5ffi meeting. The north canopy is being removed and a new canopy is being added over the pumps on the west side of the building. The driveway locations do not meet the Zoning Ordinance which requires the openings be more than 50' from a corner. The driveway opening on 53`d Avenue is 40' from the corner and the opening on University Avenue is 20' from the corner. The Commission discussed the driveways closest to the intersection and referred the site plan to the Traffic Commission for review. The original site plan was approved in 1969. Mr. Gary Peterson, owner of the station, was present and access and circulation at the site was discussed. He indicated that the driveways are legal but are not conforming to the Zoning Official Proceedings Columbia Heights Traffic Commission February 1, 1999 Page 2 Ordinance. The area is very busy but was unaware of any accidents caused by entering or exiting the gas station. Motion by Sturdevant, second by Goodman, to accept the site plan as presented. Motion carried. VI. OTHER NEW BUSINESS Ms. Sue Amundson of 3741 Reservoir Blvd., was present and requested restricted parking in front of her address as parking for her day care parents is a problem when bringing and picking up their children. She presented her proposed restricted parking sign which would state "Daycare Parking ONLY, Monday through Friday 6 A.M. - 8 A.M. and 3 P.M. - 5 P.M.". She also had signatures of residents in the area who were in agreement with the parking restriction. Currently there is a 2-hour parking restriction. With the construction going on at the gas station, parking is a problem. It was suggested that staff send a letter to Bobby and Steve's Autoworld reminding them of the parking restrictions in the area and asking them to comply with those restrictions. Commission members needed clarification as to the parking restriction limit, would it be limited to 15 minutes all day from 5 A.M. to 5 P.M. or only during the two hour span in the morning and again in the evening. Police Chief Johnson indicated it would not be possible for an officer to enforce a parking limit restriction regularly through the day and felt that once the construction season was through, parking may not be such a problem. He suggested a review of the parking situation should be done again in six months. Commissioner Carlson suggested that if Bobby and Steve's Autoworld would agree to comply with the parking restrictions, the Public Hearing could be dropped. Motion by Goodman, second by Sturdevant, to direct staff to send a letter to Jeff Bahe and Bobby Williams of Bobby and Steve's Autoworld requesting they comply with the parking restrictions and to call for a Public Hearing at the March 1 Traffic Commission Meeting. Motion carried. Official Proceedings Columbia Heights Traffic Commission February 1, 1999 Page 3 VII. REPORTS A. CITY ENGINEER HANDICAP PARKING SIGN AT 4425 JEFFERSON ST. Mr. John Staads of 4426 Jefferson St. requested a handicap parking sign in front of 4425 Jefferson St. in November of 1998. Mr. Staads presented his Minnesota Handicap permit(#205549). He indicated that the resident at 4425 had approved the sign in front of his residence. The Sign Department installed the sign the same day as the request. Mr. Staads was given a permit form by the Police Dept. to apply for parking during the winter parking ban. He spoke with Police Chief Johnson regarding the permit. After the sign was installed, it became known that the resident requesting the handicapped sign did not have the neighbor's approval for the sign. Staff contacted Mr. Kirt Weelie with the Minnesota Council on Disability regarding the responsibility of the City to provide an on -street parking space. The City must make reasonable accommodations or modifications in policy, law, practice or procedure to provide accessibility. The City would need to justify why a handicap parking space could not be provided. For example, the City can deny a parking space on the west side of Jefferson St. because it would impede emergency vehicles and the traveling public. However, it was Mr. Weelie's opinion that denying on -street parking on the east side of Jefferson St. could be considered unreasonable. Since the installation of the sign, staff has learned that the person requesting the handicapped sign is no longer at the address. A certified letter was sent to Mr. Staads indicating that if a response was not received stating the sign was still necessary by January 22, 1999, the sign would be removed. No response was received and fhe Sign Department has removed the sign. Staff requested direction from the Commission should a similar request be received in the future. Currently when a handicapped parking sign is requested with a valid Minnesota Handicap Permit number, the Official Proceedings Columbia Heights Traffic Commission February 1, 1999 Page 4 sign is installed and the Commission is informed of the installation at the next meeting. Commission members felt that any future requests where the sign is not directly in front of the person's home should come before the Traffic Commission on an individual basis. 2. SCHOOL ZONE ON 49TH AVENUE Anoka County is conducting a traffic study for the area. A draft report should be available in late February or early March. 3. NO PARKING ON NORTH SIDE OF 37TH AVENUE New State Aid rules were received by the City in January. Under the new rules, 37`' Ave. could have one travel lane and one parking lane until it is reconstructed (originally built in 1961). At that time two travel lanes would be required due to the volume of traffic. A recommendation will be provided to the Commission once staff has reviewed the feasibility of changing the current status. B. POLICE CHIEF None C. COMMISSIONERS Mn/DOT pedestrian crossing presentation at Parkview Villa. Representatives of Mn/DOT met with interested residents at Parkview Villa to demonstrate how the pedestrian grossing indicators work. Staff handed out an article recently in the paper on an experiment on University Avenue in St. Paul where a countdown device has been installed that tells pedestrians the number of seconds they have to reach the curb before traffic begins moving into the intersection. 2. Commissioner Stumpf asked about the entrance to Taco Bell on 49t' Ave. He wondered if the entrance was placed in the right spot given the Official Proceedings Columbia Heights Traffic Commission February 1, 1999 Page 5 congestion by motorists turning right into the Taco Bell parking lot so soon after turning onto 49' Avenue. Staff indicated the entrance should be 50' from the corner but may not have been approved with less distance. 3. Commissioners Carlson, Goodman and Stumpf asked when the left turn arrows would be operating on 40`t' and 49" Avenues and Central Avenue. Staff indicated the left turn arrows should be operating in mid -February. VIII. ADJOURNMENT Motion by Goodman, second by Sturdevant, to adjourn the meeting at 8:00 P.M. Motion carried. Respectfully Submitted C_ Jo e Baker Traffic Commission Secretary