HomeMy WebLinkAboutJanuary 25, 1999 RegularAGENDA FOR THE REGULAR MEETING OF ~ CITY COUNCIL OF TI-IF~ CITY OF
COLUMBIA HEIGHTS - MONDAY, JANUARY 25, 1999 CITY COUNCIL CHAMBERS,
CITY HALL, 590 40TM AVENUE
Auxiliary aids for handicapped persons are available upon request when the request is made at least
96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make
m-mngements.
I, CALL TO ORDER/ROLL CALL(CommencementofCsblecasfinRofRegMt~ on Television.)
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
4. CONSENT AGENDA
a) Minutes for Approval - January 11, 1999
b) Establish Date for Council Work Session
c) Res. No. 99-07 Salary and Fringe Benefit Changes
d) Res. No. 99-08 Salary and Fringe Benefit Changes
e) Out of Town Conference
f) Establish Council Work Session
g) Payment of the Bills
h) License Applications
6. PUBLIC HEARINGS
A. Close Public Hearing - Rental Property License - 4929 Fiffit Street, Melvin Lund
B. Public Hearing - Res. No. 99-10 Rental License Revocation - :;732 Third Street - Frenzel
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1) Res. No. 99-09 Regarding Revenue Bonds - Columbia Park Properties - Medical Clinic
B. Bid Considerations
None
C..t;Puher Business
1) City Newsletter Printing Quotations for 1999
8. ADMINISTRATIVE REPORTS
a) Report of the City Manager
b) Report of the City Attorney
9. GENERAL COUNCIL CO--CATIONS
a) ~Minutes of Board and Commission Meetings
January 5, 1999 Library Board of Trustees Meeting
!0. CITIZEN FORUM TO ADDRESS ~ COUNCIL ON MATTERS NOT ON AGENDA
11. AD JOiNT
WF/js
Ma) or
"C _TY OF COLUMBIA HEIGHTS
Donald O. Jolly
Marlaine Szurek
590 40TH AVENUE N.E. COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806julienne Wyc~off
ADMINISTRATION City Manager
Walter R. Fchst
JANUARY 22, 1999
The following is the agenda for the regular meeting of the City Council to be held at 7:00 PM on
Monday, January 25, 1999 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services,
programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City
of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the
request is made at least 96 hours in advance. Please call the City Council Secretary at 782-2800, Extension 209, to make arrangements'.
(TDD/782-2806 for deaf or hearing impaired only)
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
FILES
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions artd deletions to the agenda. These may be
items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda
preparation deadline.)
4. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda
by one motion. Items removed from consent agenda approval will be taken up as next order of business.)
MOTION: Move to approve Consent Agenda items as follows:
a) Minutes for Approval - January 11, 1999
MOTION: Move to approve the minutes o£the January 11, 1999 Council Meeting as presented.
b) Establish Date for Board of Review
MOTION: Move to establish the date for the Local Board of Review for Monday, April 5, 1999 at 7:00
p.m. in the Council Chambers.
c) Resolution No. 99-07 Being a Resolution Regarding Salary_ and Fringe Benefit Changes
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-07 being a resolution adopting changes in non-union group
salary ranges and establishing salaries and changes in fi-inge benefits for non-unionized supervisory City
positions for calendar years 1999 and 2000.
Page 1
THE CI~Y OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY lt't EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CO ~UNCIL AGENDA LETTER
JANUARY 25, 1999
PAGE 2
d) Resolution No. 99-08 Being a Resolution Adopting Changes Regarding Salary and Fringe Benefits'
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-08 being a resolution adopting changes in non-union group
salary ranges and establishing salaries and changes in fringe benefits for non-unionized essential and
confidential City positions for calendar years 1999 and 2000.
e) Author/zation to Attend Out-of-Town Conference
MOTION: Move to approve the attendance of the Chief of Police at the Executive Training Institute to be
held in St. Cloud, Minnesota on April 19, 20, 21, 22, 1999 and that all related expenses be paid from the
Police Department budget.
f) Establish City Council Work Session
MOTION: Move to establish Monday, February 1, 1999 at 8:00 p.m. as the date and time for a Council
work session.
g) Payrnent of the Bills
MOTION: Move to pay the bills as listed out of proper funds.
h) License Applications
MOTION: Move to approve the license applications as listed.
6. PUBLIC HEARINGS
A. Close Public Hearing - Re: License Revocation at 4929 Fifth Street, Melvin Lund, Owner
MOTION: Move to close the public hearing regarding the revocation of the rental license held by Melvin
Lund regarding rental property at 4929 Fifth Street in that the property is in compliance with the Housing
Maintenance Code.
B. Public Hearing - Resolution No. 99-10 Regarding Revocation of Rental License at 3732 Third Street
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-10 being a resolution of the City Council of the City of
Columbia Heights approving revocation pursuant to Ordinance Code Section 5A.408(1) of the rental
license held by Dale Frenzel for rental property at 3732 Third Street Northeast.
Page 2
COUNCIL AGENDA LETTER
s :ua Y 2s, 1999
PAGE 3
7. ITEMS FOR CONSIDERATION
A. Other Ordinances and Resolutions
1) Resolution No. 99-09 Being a Resolution Regarding Revenue Bonds for Columbia Park Properties -
Medical Clinic Project
MOTION: Move to waive the reading of the resolution there being ample copies available for the public.
MOTION: Move to adopt Resolution No. 99-09 being a resolution of the City Council of the City of
Columbia Heights, Minnesota (the "Issuer") authorizing the issuance, sale and delivery of the issuer's
commercial development refunding revenue bonds (Columbia Park Properties - Medical Clinic Project)
Series 1999 (the "Bonds"), which bonds and the interest and any premium thereon shall be payable solely
from revenues pledged thereto; approving the form of and authorizing the execution and delivery of an
indenture of trust, a loan agreement, and a bond purchase agreement; approving the use of an official
statement; approving the form of and authorizing the execution and delivery of the bonds; and providing
for the security, fights and remedies of the owners of said bonds.
B. Bid Considerations
None
C. Other Business
1) Cit3r Newsletter Printing Ouotations for 1999
MOTION: Move to authorize Mayor and City Manager to enter into an agreement with Rapid Graphics and
Mailing for printing, publishing and distributing the City newsletter based upon their proposal of eStimated
yearly cost of $18,944.00 for four publications in 1999.
8. ADMINISTRATIVE REPORTS
A. Report of the City Manager
B. Report of the City Attorney
Page 3
. COUNCIL AGENDA LETTER
· I. ANUARY 25, 1999
PAGE 4
9. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
January 5, 1999 Library Board of Trustees Meeting
10. CITIZENS FORUM TO ADDRESSS THE COUNCIL ON MATTERS NOT ON AGENDA
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. The citizen
is requested to limit their comments to five minutes. Please note, the public may address the Council regarding
specific agenda items at the time the item is being discussed.)
11. ADJOURNMENT
MOTION: Move to adjourn the Regular Council Meeting.
Walter Fehst, City Manager
WF/js
Page 4
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
JANUARY 11, 1999
Prior to the Council Meeting being called to order, newly-elected officials were sworn in. Mayor
Peterson and Councilmember Wyckoff took the oath of office which was administered by the
City Manager.
Mayor Peterson shared some activities being considered for the fi~ture by him and other members
of the Council. Included in these activities is the reinstitution of the "Tell It To The Mayor"
sessions; a monthly update of Council actions for cable viewers; a consideration for placing the
Police Department under the jurisdiction of the City Manager; and, the potential for creating a
position of Public Safety Director. The Mayor also advised that some issues which will continue
being deliberated are the location of a transit hub in Columbia Heights, the use of funds received
from the Livable Communities grant in the area of 42nd and Central Avenues, the status of a
grant from which funds will be used for a community center and the continued redevelopment
and enhancement of the Central Avenue Corridor.
Councilmember Wyckoffreflected on her election. She stated her enthusiasm for the work of
serving on the Council and her interest in becoming informed in matters of staffresponsiblities
and City employee jobs.
1. CALL TO ORDER/ROLL CALL
Mayor Peterson called the Council Meeting to order at 7:07 p.m. Present were Mayor Peterson
and Councilmembers Szurek, Jolly and Wyckoff.
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the
agenda. These may be items brought to the attention of the Council under the Citizen Forum or
items submitted after the agenda preparation deadline.)
At the direction of the City Attorney, two rental revocation considerations were moved to "6-
Public Hearings." The Mayor added to Section 5 two appointments to boards and commissions.
4. CONSENT AGENDA
(These items are considered routine by the City Council and will be enacted as part of the
Consent Agenda by one motion. Items removed fi:om the consent agenda will be taken up as the
next order of business.)
Mayor Peterson requested the City Manager to present the Consent Agenda items.
REGULAR COUNCIL MEETING
JANUARY 11, 1999
PAGE 3
h) Variance Request - 1111 44 1/2 Avenue Northeast
The Council approved the variance of five feet from the one side yard setback
requirement often feet to allow two five foot sideyard setbacks at 1111 44 1/2 Avenue
because topography on the property creates a hardship.
i) Variance Request- 1105 44 1/2 Avenue Northeast
The Council approved the variance of five feet from the one side yard setback
requirement often feet to allow two five foot sideyard setbacks at 1105 44 1/2 Avenue
Northeast because topography on the property creates a hardship.
j) Conditional Use Permit - 3951 Central Avenue Northeast
The Council approved the conditional use permit to allow an owner-occupied dwelling
unit on the second floor of the Heights Theater at 3951 Central Avenue, subject to the
following conditions:
1) All required state and local codes, permits, licenses and inspections will be met
and in full compliance.
2) At no time shall any space directly associated with the dwelling unit occupy the
first floor of the building. This shall include, but not be limited to, kitchens,
restrooms, and bedrooms.
3) The parking lot shall be restriped in a manner that is consistent with a parking
lot striping plan that has been submitted for staff review and approved by July 1,
1999.
4) A separate conditional use permit application will need to be reviewed and
approved if the dwelling unit changes from owner-occupied to rental and/or if the
building changes ownership.
k) Approval of License Applications
The Council approved the license applications as listed. The Council also approved the
applications for rental property as noted in the memo from Chief Kewatt dated January 1,
1999.
1) Pa_wnent of Bills
The Council approved the payment of the bills as listed out of proper funds.
m) Approval of Change Order #1 for Retaining Wall Construction
The Council authorized Change Order #1 for removal and construction of concrete
stairways with handrail to Nadeau Utility, Inc. in the mount of $6,075.00 with funding
from Municipal State Aid Construction Fund 402.
REGULAR COUNCIL MEETING
JANUARY 11, 1999
PAGE 2
Motion by Jolly, second by Szurek to approve the Consent Agenda as follows:
a) Minutes for Approval - December 28, 1998
The Council approved the minutes of the December 28, 1998 Council Meeting as
presented.
b) Close Hearing Re: Rental License Revocation
The Council closed the public hearing regarding the revocation of the rental license held
by Sandra Chu for rental property at 4456 Washington Street in that the property is in
compliance with the Housing Maintenance Code.
c) North Metro Mayors' Association Annual Dues
The Council approved payment of the 1999 dues for the City's membership in the North
Metro Mayors' Association in the amount of $9,209.00.
d) Authorization to Use Consultant Assistance for Grant Applications/Appropriation of
Funds
The Council authorized staff to use consultant assistance for grant applications for
eligible projects with funds from the Park Capital Improvements Fund 412-45200-3050
in an amount not to exceed $10,000.
e) Addendum to Professional Services Agreement for BRW, Inc. for Central
Avenue/Traffic Study, Ci_ty Project 1998-04
The Council approved Addendum 1 to BRW, Inc. In the amount orS11,098.00 for
professional services for the Central Avenue Traffic Study, City Project 1998-04.
f) Establish Hearing Dates - License Revocations for Rental Properties
The Council established a hearing date of January 25, 1999 for revocation of a license to
operate a rental property within the City of Columbia Heights against Dale Frenzel at
3732 Third Street.
The Council established a hearing date of January 25, 1999 for revocation of a license to
operate a rental property within the City of Columbia Heights against Melvin Lund at
4929 Fifth Street.
g) Establish Hearing Date for Review of 1999 CDBG Application
The Council established a public hearing date of February 8, 1999 for review of the 1999
Community Development Block Grant application.
REGULAR COUNCIL MEETING
JANUARY 11, 1999
PAGE 4
5. PRESENTATIONS, GUESTS, PROCLAMATIONS
A. Appointments to Boards and Commissions
1) Appointment to Police and Fire Civil Service Commission
Motion by Jolly, second by Szurek to appoint Jack Moore to an unexpired term which
expires in April of 2000 on the Police and Fire Civil Service Commission. Roll call: All
ayes
2) Appointment to the Planning and Zoning Commission
Motion by Wyckoff, second by Szurek to appoint Rory Franzen to an unexpired term
which expires in April 2001 on the Planning and Zoning Commission. Roll call: All ayes
6. PUBLIC HEARINGS
A. Resolution No. 99-02 Being a Resolution Regarding Revocation of Rental Property_
License
This resolution addresses rental property at 4610-4612 Fillmore Street Northeast owned
by Mohsen Dessouki. Staff advised that this property has been brought into compliance.
The resolution was not read.
Motion by Jolly, second by Szurek to close the public hearing regarding the revocation of
the rental license held by Mohsen Dessouki for rental property at 4610-4612 Fillmore
Street Northeast in that the property is in compliance with the Housing Maintenance
Code. Roll call: All ayes
B. Resolution No. 99-03 Being a Resolution Regarding Revocation of Rental Property_
License
This resolution addresses property at 4008-4010 Cleveland Street Northeast owned by
Thomas Brownrigg. Staff advised that this property has been brought into compliance.
The resolution was not read.
Motion by Jolly, second by Szurek to close the public hearing regarding the revocation of
the rental license held by Thomas Brownrigg for rental property at 4008-4010 Cleveland
Street Northeast in that the property is in compliance with the Housing Maintenance
Code. Roll call: All ayes
REGULAR COUNCIL MEETING
JANUARY 11, 1999
PAGE 5
7. ITEMS FOR CONSIDERATION
A. Other Resolutions and Ordinances
1) Resolution No. 99-01 Declaring That a Vacancy Exists on the Ci_ty Council
The City Attorney reviewed the time frames relative to the, appointment as stated in the
City Charter. It was noted that applications and the official notice of the Council vacancy
are available at the reception window in City Hall.
Motion by Szurek, second by Jolly to waive the reading of the resolution there being
ample copies available for the public. Roll call: All ayes
RESOLUTION NO. 99-01
BEING A RESOLUTION DECLARING THAT A VACANCY
EXISTS ON THE COUNCIL
WHEREAS: Gary Peterson assumed the duties of Mayor of the City of Columbia
Heights, and
WHEREAS: Gary Peterson will be unable to complete his term as a member of the City
Council;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia
Heights, that a vacancy in the City Council is hereby deemed to exist.
Passed this 11t~ day of January, 1999.
Offered by: Szurek
Seconded by: Jolly
Roll call: All ayes
Jo-Anne Student, Council Secretary
Mayor Gary L. Peterson
REGULAR COUNCIL MEETING
JANUARY 11, 1999
PAGE 6
B. Bid Considerations
None
C. Other Business
1) Resolution No. 99-04 - Appointment of EDA Commissioners to Existing Vacancies
The Community Development Director advised that these appointments are Mayor's
appointments which must be ratified by the City Council. By statute these are six year
terms.
Motion by Szurek, second by Jolly to waive the reading of the resolution there being
ample copies available for the public. Roll call: All ayes
RESOLUTION 99-04
BEING A RESOLUTION APPROVING APPOINTMENT OF COMMISSIONERS
TO THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
WHEREAS, the City has, by the adoption of Resolution No. 96-01 (enabling resolution),
duly created an Economic Development authority (EDA) for the City of Columbia
Heights pursuant to Minnesota Statutes, Chapter 469 (Act), and
WHEREAS, the Enabling Resolution provides that the Board of Commissioners of the
EDA consist of seven members, at least two, but not more than five, of whom must be
members of the City Council, and
WHEREAS, by City Council action of May 28, 1996, the City Council approved the
Mayor's appointment of Don Jolly to fill the unexpired term of Don Murzyn, Jr., with
said term to expire January 8, 1998, and
WHEREAS, by City Council action of January 12, 1998, the City Council approved the
Mayor's appointment of Richard Dustin to a six year term commencing January 9, 1998
and expiring January 8, 2004, and
WHEREAS, by Resolution 96-03, the Mayor and City Council appointed Richard Dustin
to an initial term expiring January 8, 1999, and
REGULAR COUNCIL MEETING
JANUARY 11, 1999
PAGE 7
WHEREAS, there is a discrepancy and administrative error in the previous appointment
of Richard Dustin to a six year term expiring in 2004, and
WHEREAS, said appointment should have stated Commissioner Don Jolly shall be
appointed to the six year term expiring in 2004, and
WHEREAS, the Mayor has this day appointed the following persons as commissioners of
the EDA for the term as indicated:
Julienne Wyckoff
Robert Ruettimann
Don Jolly
Term ending January 8, 2002
Term ending January 8, 2005
Term ending January 8, 2004
Notwithstanding the above designation of term, the term of Commissioners Wyckoff and
Jolly, who are members of the City Council, shall coincide with their respective term of
office as a Council member.
THEREFORE, BE IT RESOLVED that the City Council hereby approves the
appointment of Julienne Wyckoff, Robert Ruettimann and Don Jolly to the Columbia
Heights Economic Development Authority.
BE IT FURTHER RESOLVED that the Mayor shall consider appointment and the City
Council shall consider approval thereof by resolution of said appointment to the vacancy
on the EDA created by the general election for the unexpired term ending January 8,
2003, with said approval to be undertaken at such time as a City Council appointment is
approved for the Council vacancy.
Passed this 1 lth day of January ,1999.
Offered by: Szurek
Seconded by: Jolly
Roll Call: All ayes
Gary L. Peterson
Jo-Anne Student, Council Secretary
REGULAR COUNCIL MEETING
JANUARY 11, 1999
PAGE 8
2) Master Plan R.F.P.
The Community Development Director reviewed history the City and cities in
surrounding areas have had with the four firms being considered for soliciting bids. He
inquired if members of the Council were interested in personally interviewing
representatives of each of the firms or would their preference be to review individual
bids.
The consensus of the Council was that it was not necessm~y to meet with individuals from
each firm. Rather, the Council felt written proposals would be sufficient.
Motion by Szurek, second by Wyckoff to authorize staff to seek bids from SRF
Consulting Group, Inc.; BRW; McCombs Frank Roos Associates, Inc.; and Damon
Farber Associates, Inc. for preparation of the Master Plan for downtown Columbia
Heights. Roll call: All ayes
3) Resolution No. 99-06 Establishing Refuse, Recycling and Yard Waste Rates for 1999
The City Manager explained how new refuse bins will be introduced to the City. He
reviewed the capacity of each bin. The Recycling Coordinator addressed the reason for
the refuse company supplying these containers free of charge. She also addressed the
manner in which residents can select their container size.
Motion by Wyckoff, second by Szurek to waive the reading of the resolution there being
ample copies available for the public. Roll call: All ayes
RESOLUTION 99-06
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA, DESIGNATING THE REFUSE, RECYCLING A_ND YARD WASTE
RATES FOR 1999
WHEREAS, Ordinance No. 853, City Code of 1977 (as amended) pertaining to garbage,
rubbish and recycling service provides for the setting of appropriate rates for the services
rendered; and
WHEREAS, the City of Columbia Heights has renegotiated their contract providing for
necessary adjustments in costs related to refuse, recycling and yard waste collection and
disposal services; and
REGULAR COUNCIL MEETING
JANUARY 11, 1999
PAGE 9
WHEREAS, the contractor has agreed to provide individual carts to all single and double
family residences and to forego the increase previously agreed upon for single and double
family units for 1999: and
WHEREAS, the contractor provided containers will add one additional level of service
choice for residents.
NOW, THEREFORE, BE IT RESOLVED that the following monthly refuse, recycling
and yard waste collection rates be adopted and put into effect as of February 1, 1999, and
on all billings rendered thereafter for residential service and multiple dwelling dumpster
service.
Residential Service-one pick up per week
YEAR 1999
City charges BFI Charge
Full Service-90 Gallon cart ( per unit in additional dwelling units of two family
buildings) or 60 gallon cart
Limited 60 gallon service-
Limited 32 gallon service--
Senior Citizen Rate-(as defined by Council
Resolution establishing eligibility)
$12.85 $10.83
$10.50 $ 9.95
$10.07 $8.54
$8.76 $8.54
Multiple Dwelling Service:
(1) - 1 yard with 1 pick up per week times
(1) - 1 yard with 2 pick up per week times
(1) - 1 yard with 3 pick up per week times
(2) - 1 yard with 1 pick up per week times
(2) - 1 yard with 2 pick up per week times
(1) - 1 1/2 yd with 1 pick up per week times
(2) - 1 1/2 yd with 1 pick up per week times
(1) - 2 yard with 1 pick up per week times
(1) - 2 yard with 2 pick up per week times
(2) - 2 yard with 1 pick up per week times
(2) - 2 yard with 2 pick up per week times
(1) - 3 yard with 1 pick up per week times
(1) 1 & (1) 2 yd with 2 pick up per week times
(1) - 4 yard with 1 pick up per week times
$36.10 $29.28
$64.86 $52.45
$100.82 $81.62
$55.20 $44.40
$123.19 $99.46
$50.40 $40.80
$100.82 $81.62
$75.48 $61.30
$162.13 131.91
$158.54 $128.92
$295.48 $239.82
$111.12 $90.20
$231.04 $187.72
$111.88 $90.03
REGULAR COUNCIL MEETING
JANUARY 11, 1999
PAGE 10
(1) - 4 yard
(1) - 4 yard
(2) - 4 yard
(1) - 6 yard
with 2 pick up per week times
with 3 pick up per week times
with 3 pick up per week times
with 1 pick up per week times
$205.30 $164.67
$324.26 $260.61
$427.81 $337.28
$181.20 $146.19
COMPACTED GARBAGE:
Crest View Lutheran Home/The Boulevard
(less $10 for own vat) (1) - 2 yd w/6 pu/week
$901.67 $722.55
NON-COMPACTED GARBAGE:
Heights Manor/3850 Stinson Blvd
(less $10 for own vat) (1) - 2 yd w/2 pu/wk
Royce Place (less $10 for own vat)(1) - 2 yd w/2 pu/wk
$140.77 $114.11
$140.77 $114.11
RECYCLING:
Residential (per unit, for one and two family units) $1.73
Multiple Dwelling (per unit, for three or more family units) $1.44
$2.23
$1.49
YARD WASTE:
Residential $1.45 $1.50
Multiple Dwelling NA
Refuse and recycling charges for city facilities are the same as what the company charges
with no administrative fees added, and are fully paid for through the Refuse Fund.
CITY FACILITIES:
1999
Library-820 40 Avenue NE,(1) - 1 yd w/2 pu/week
J-P Murzyn Hall 530 Mill Street NE,(2) - 4 yd w/4 ptffweek
Top Valu Liquor 4340 Central Avenue NE-
(I) - 2 yd w/1 pu/week
TOP VALU LIQUOR II 2241 37TH AVE NE
(1)- 1 yd w/1 pu/week
Univ. Ave. Liquor/5225 Univ. Ave. NE
(1) - 5 yd w/1 pu/week
City Hall 590 40 Avenue NE (1) - 4 yd w/3 pu/week
Huset Park (May - September(l) - 4 yd w/5 pu/week
Municipal Serv. Ctr. 637 38th Ave. NE
95.78 95.78
405.29 405.29
64.92 64.92
29.28 29.28
101.89 101.89
243.07 243.07
395.98 395.98
REGULAR COUNCIL MEETING
JANUARY 11, 1999
PAGE 11
(1) 20 yd w/1 pu./week
Park View Villa 965 40th Avenue NE,(3) - 2 yd w/3 pu/week
1,172.14 1172.14
$299.10 $299.10
All dumpster services not specifically listed above, shall be Charged to the user/owner at a
cost of 15% above the haulers charge to the city, when that charge is determined by the
hauler and the city.
Passed this 11th day of January, 1999
Offered by: Wyckoff
Seconded by: Szurek
Roll Call: All ayes
Gary L. Peterson, Mayor
Jo-Anne Student, Secretary to the Council
8. ADMINISTRATIVE REPORTS
A. Report of the City Manager
The City Manager extended his good wishes to the new Council.
B. Report of the City Attorney
The Cit Attorney had nothing to report.
9. GENERAL COUNCIL COMMUNICATIONS
A. Minutes of Boards and Commissions
Minutes of the following board and commission meetings were included in the agenda
packet. These were for informational purposes only and required no action.
December 7, 1998 Traffic Commission Meeting
December 15, 1998 Economic Development Authority Meeting
January 5, 1999 Planning and Zoning Commission Meeting
REGULAR COUNCIL MEETING
JANUARY 11, 1999
PAGE 12
10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA
There was no one present for Citizens Forum.
11. ADJOURNMENT
Motion by Jolly, second by Wyckoffto adjourn the meeting at 7:45 p.m. Roll call: All ayes
Submitted by:
Jo-Aame Student, Council Secretary
CITY COUNCIL LETTER
Meeting of : Janual-V 25, 1999
AGENDA..i SECTION: CONSENT ORIGINATING DEPT.: CITY MANAGER
NO
: ~ CITY MANAGER ' S APPROVAL
ITEM: SET DATE FOR BOARD OF REVIEW BY: WalterJane G leas on &Fehst BY~//~~~: '~ /
NO:
4' ~ DATE: 1-11-99
Anoka County has requested that we select the date for the required
annual Board of Review during the month of April. The earliest date in
April is the fifth. The date tentatively set is Monday, April 5, 1999,
at 7:00 p.m.
Staff recommends the Council adopt the following motion.
RECOMMENDED MOTION: Move to set the date for the Local Board
of Review meeting for Monday, April 5,
1999, at 7:00 p.m. which will be held in
the City Council Chambers.
COUNCIL ACTION:
Jg\c0unty\bdrev. let
CITY COUNCIL LETTER
Meeting of: January 25, 1999
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: ~ CITY MANAGER'S APPROVAL
ITEM: ADOPTING 1999-2000 SALARY & FRINGE BY: LINDA L. MAGE~~Y:
BENEFIT ADJUSTMENTS FOR NON-UNION DATE: 1-4-99~ ! DATE:
Attached is a resolution and schedule reflecting proposed salary and fringe benefit
adjustments for non-union supervisory employees. The proposed changes are as follows:
Waqes:
1999:
2000:
3.5% adjustment over 1998 wages
3.5% adjustment over 1999 wages
Insurance:
1999: $415 per month (1998 - $375 per month)
2000: $455 per month
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available for the public.
RECOMMENDED MOTION: Move to adopt Resolution 99-0~ , adopting changes in non-union group
salary ranges, and establishing salaries and changes in fringe benefits for non-unionized
supervisory City positions for calendar years 1999 and 2000.
COUNCIL ACTION:
RESOLUTION 99-
ADOPTING CHANGES IN NON-UNION SUPERVISORY SALARY
RANGES, ESTABLISHING SALARIES FOR NON-UNIONIZED
SUPERVISORY POSITIONS, AND CHANGES IN I~-~[NGE BENEFITS
WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for
Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated
that on an annual basis changes will be adopted in Group Salary Ranges based upon reliable
survey data; and,
WHEREAS, the City of Columbia Heights adopted a Corn.parable Worth Implementation
Plan effective January 1, 1988 (Resolution 88-50), to assure comparable compensation for
positions with comparable skill, efforts, responsibilities, and work conditions, and proportional
compensation for positions where such factors are different; and,
WHEREAS, the City of Columbia Heights annually reviews the Employer's share for
various insurance programs for its non-unionized supervisory employees to compare what is paid
for other employee groups in the City.
NOW, THEREFORE, BE IT RESOLVED THAT THE City of Columbia Heights
establishes salary ranges and Employer contribution to insurances for non-union/zed supervisory
City positions, as indicated on Schedule A which is on file in the Office of the City Manager, for
calendar years 1999 and 2000; and,
BE IT FURTHER RESOLVED that movement through the salary range is contingent
upon satisfactory performance of the employee.
Passed this __. day of ,1999.
Offered by:
Seconded by:
Roll Call:
Gary Peterson, Mayor
Jo-Anne Student, Council Secretary
STORE SUPERVISOR
PLANNER
HOUSING COORDINATOR
ASSISTANT LIQUOR
OPERATIONS MANAGER
ACCOUNTING COORDINATOR
SPECIAL PROJECTS
COORDINATOR
ADMINISTRATIVE ASSISTANT-
PUBLIC WORKS
SENIOR CITIZENS
COORDINATOR
CHILDREN'S LIBRARIAN
ADULT SERVICE SPECIALIST
POLICE SUPPORT
SERVICES SUPERVISOR
FOREMAN-VEHICLE MAINT.
MIS COORDINATOR
ASSISTANT FINANCE DIRECTOR
BUILDING OFFICIAL
RECREATION DIRECTOR
ASSISTANT CITY ENGINEER
PUBLIC WORKS
SUPERINTENDENT
LIQUOR OPERATIONS
MANAGER
LLM~CB
SCHlgDULE A
1999 MONTHLY SALARY SClt-E1}ULE
EFFECTIVE JANUARY 1, 1999
Entry 6Months I Year 2Years 3 Years
$2,212 $2,288 $2,363 $2,439 $2,514
$2,420 $2,503 $2,585 $2,668 $2,750
$2,700 $2,792 $2,884 $2,976 $3,068
$2,765 $2,859 $2,953 $3,048 $3,142
$2,854 $2,951 $3,048 $3,146 $3,243
$2,883 $2,981 $3,079 $3,178 $3,276
$2,946 $3,047 $3,147 $3,248 $3,348
$3,281 $3,392 $3,504 $3,616 $3,728
$3,934 $4,069 $4,203 $4,337 $4,471
$3,648 $3,773 $3,897 $4,022 $4,146
$4,257 $4,403 $4,548 $4,693 $4,838
$4,111 $4,252 $4,392 $4,532 $4,672
$4,130 $4,271 $4,411 $4,552 $4,693
$4,814 $4,979 $5,143 $5,307 $5,471
SCHEDULE A
2000 MONTI~,Y SALARY SCI~EDULE
EFFECTIVE JANUARY 1, 2000
Entry 6 Months 1 Year 2 Years 3 Years
STORE SUPERVISOR
$2,290 $2,368 $2,446 $2,524 $2,602
PLANNER
HOUSING COORDINATOR
$2,504 $2,590 $2,675 $2,761 $2,846
ASSISTANT LIQUOR
OPERATIONS MANAGER
ACCOUNTING COORDINATOR
$2,794 $2,889 $2,985 $3,080 $3,175
$2,862 $2,959 $3,057 $3,154 $3,252
SPECIAL PROJECTS
COORDINATOR
ADMINISTRATIVE ASSISTANT-
PUBLIC WORKS
$2,954 $3,055 $3,156 $3,256 $3,357
SENIOR CITIZENS
COORDINATOR
CHILDREN'S LIBRARIAN
ADULT SERVICE SPECIALIST
POLICE SUPPORT
SERVICES SUPERVISOR
$2,984 $3,086 $3,188 $3,289 $3,391
$3,049 $3,153 $3,257 $3,361 $3,465
FOREMAN-VEHICLE MAINT.
MIS COORDINATOR
$3,395 $3,511 $3,627 $3,742 $3,858
ASSISTANT FINANCE Dn~ECTOR
BUILDING OFFICIAL
RECREATION DIRECTOR
ASSISTANT CITY ENGINEER
PUBLIC WORKS
SUPERINTENDENT
LIQUOR OPERATIONS
MANAGER
$4,072 $4,211 $4,349 $4,488 $4,627
$3,776 $3,905 $4,034 $4,162 $4,291
$4,406 $4,556 $4,707 $4,857 $5,007
$4,256 $4,401 $4,546 $4,691 $4,836
$4,274 $4,420 $4,566 $4,711 $4,857
$4,983 $5,152 $5,322 $5,492 $5,662
LLM/cb
SCHEDULE A
INSURANCE
The EMPLOYER will contribute up to a maximum of four hundred and fifteen dollars ($415) per month per employee for calendar
year 1999 for employee life insurance, group health insurance, and dental insurance. Should the cost of such benefits be less than
$415 per month, the difference may be used toward any other City-provided insurance benefit and or ICMA deferred compensation.
The EMPLOYER will contribute up to a maximum of four hundred and fifty-five dollars ($455) per month per employee for
calendar year 2000 for employee life insurance, group health insurance, and dental it~sna-ance. Should the cost of such benefits be
less than $455 per month, the difference may be used toward any other City-provided insurance benefit and/or ICMA deferred
compensation.
LLM/cb
CITY COUNCIL LETTER
Meeting of: January 25, 1999
AGENDA SECTION:. CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S
NO:A~ CiTY MANAGER'S APPROVAL
ITEM: ADOPTING 1999-2000 SALARY & FRINGE BY: LINDA L. MAGE~ ~Y:
BENEFIT ADJUSTMENTS FOR NON-UNION DATE: ].-4-99 ,,,~~ DATE:
ESSENTIAL MD CONFIDENTIAL EMPLOYEES
NO:
Attached is a resolution and schedule reflecting proposed salary and fringe benefit
adjustments for non-union essential and confidential employees. The proposed changes are as
follows:
Waqes:
1999:
2000:
3.5% adjustment over 1998 wages
3.5% adjustment over 1999 wages
Insurance:
1999: $415 per month (1998 = $375 per month)
2000: $455 per month
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available for the public.
RECOMMENDED MOTION: Move to adopt Resolution 99- Od , adopting changes in non-union group
salary ranges, and establishing salaries and changes in fringe benefits for non-unionized
essential and confidential City positions for calendar years 1999 and 2000.
COUNCIL ACTION:
RESOLUTION 99-
ADOPTING CHANGES IN NON-UNION ESSENTIAL AND CONFIDENTIAL
SALARY RANGES, ESTABLISHING SALARIES FOR NON-UNIONIZED
ESSENTIAL AND CONFIDENTIAL POSITIONS, AND
CHANGES IN FRINGE BENEFITS
WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for
Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated
that on an annual basis changes will be adopted in Group Salary Ranges based upon reliable
survey data; and,
WHEREAS, the City of Columbia Heights adopted a Comparable Worth Implementation
Plan effective January 1, 1988 (Resolution 88-50), to assure comparable compensation for
positions with comparable skill, efforts, responsibilities, and work conditions, and proportional
compensation for positions where such factors are different; and,
WHEREAS, the City of Columbia Heights annually reviews the Employer's share for
various insurance programs for its non-unionized essential and confidential employees to compare
what is paid for other employee groups, in the City;
NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes
salary ranges and Employer contribution to insurances for non-unionized essential and confidential
City positions, as indicated on Schedule B which is on file in the office of the City Manager for
calendar years 1999 and 2000; and
BE IT FURTHER RESOLVED that movement through the salary range is contingent
upon satisfactory performance of the employee.
Passed this __ day of ,1999.
Offered by:
Seconded by:
Roll Call:
Gary Peterson, Mayor
JoAnne Student, Council Secretary
SCHEDULE B
1999 MONTHLY SALARY SCWEDULE
EFFECTIVE JANUARY 1, 1999
PAYROLL/ACCOU-NTING
CLERK
ADMINISTRATIVE
SECRETARY
COUNCIL SECRETARY
ASSISTANT FIRE CHIEF
ASSISTANT TO THE CITY
MANAGER
POLICE CAPTAIN*
EntW 6 Months 1 Year 2 Years 3 Years
$2,548 $2,635 $2,722 $2,809 $2,896
$2,678 $2,769 $2,860 $2,952 $3,043
$2,678 $2,769 $2,860 $2,952 $3,043
$4,193 $4,336 $4,479 $4,622 $4,765
$4,054 $4,192 $4,331 $4,469 $4,607
$4,130 $4,271 $4,411 $4,552 $4,693
*The employee in the position of Police Captain hired prior to Council ratification of the City's
Comparable Worth Implementation Plan (July 25, 1988) will progress on the following schedule for 1999:
Entry_ 6 Months 1 Year 2 Years 3 Years
POLICE CAPTAIN
$4,719 $4,880 $5,041 $5,202 $5,363
LLM/CB
SCHEDULE B
2000 MONTHLY SALARY SCHEDULE
EFFECTIVE JANUARY 1, 2000
PAYROLL/ACCOUNTING
CLERK
ADMINISTRATIVE
SECRETARY
COUNCIL SECRETARY
ASSISTANT FI2RE CI41F. F
ASSISTANT TO THE CITY
MANAGER
POLICE CAPTAIN*
Entry_ 6 Months 1 Year 2 Years 3 Years
$2,637 $2,727 $2,817 $2,907 $2,997
$2,772 $2,867 $2,961 $3,056 $3,150
$2,772 $2,867 $2,961 $3,056 $3,150
$4,340 $4,488 $4,636 $4,784 $4,932
$4,196 $4,33 9 $4,482 $4,625 $4,768
$4,274 $4,420 $4,566 $4,711 $4,857
*The employee in the position of Police Captain hired prior to Council ratification of the City's
Comparable Worth Implementation Plan (July 25, 1988) will progress on the following schedule for 2000:
Entry_ 6 Months 1 Year 2 Years 3 Years
POLICE CAPTAIN
$4,885 $5,051 $5,218 $5,384 $5,551
LLM/CB
SCHEDULE B
INSURANCE
The EMPLOYER will contribute up to a maximum of four hundred and fffieen ($415) per month per
employee for calendar year 1999 for employee life insurance, group health insurance, and dental insurance.
Should the cost of such benefits be less than $415 per month, the difference may be used toward any other
City-provided insurance benefit and/or ICMA deferred compensation.
The EMPLOYER will contribute up to a maximum of four hundred and fif~-five dollars ($455) per month
per employee for calendar year 2000 for employee life insurance, group health insurance, and dental
insurance. Should the cost of such benefits be less than $455 per mon'th, the difference may be used
toward any other City-provided insurance benefit and/or ICMA deferred compensation.
CITY COUNCIL LETTER
Meeting of.' January 25, 1999
AGEND~ SECTION: Consent
NO.
ITEM: Authorization to attend Out-of-town
NO. Conference ~[~- ~
ORIGINATING DEPARTMENT [
POLICE ~ i
BY: Thomas M. Johnso~ BY:
DATE: January 14, 1999 '~' () I DATE:
CITY MANAGER
APPROVAL:
BACKGROUND:
The Minnesota Chief' s Executive Training Institute is an annual training session put on by the Minnesota
Chiefs of Police Association. This year the event will take place on April 19, 20, 21, and 22, 1999.
Because I will be away fi:om the office for more than three days, this course must have prior Council
approval.
ANALYSIS/CONCLUSION:
The conference allows the Chief of Police to network with other chiefs, meet with vendors, and attend
valuable training. Tiffs year, the Chief will once again be instructing a course on policy development for
new police chiefs.
RECOMMENDED MOTION:
Move to approve the attendance of the Chief of Police at the Executive Training Institute to be held in
St. Cloud, Minnesota on April 19, 20, 21, 22, 1999, and that all related expenses be paid from the Police
Department budget.
TMJ:mld
99-015
Attachment
COUNCIL ACTION:
CITY OF COLUNffiIA FIEI(3,HTS
AUTHORIVATION REQU]~T FOR CON'F~I~ENCl~, WORKSHOP~,
SCHOOLS AND SEMINARS
This completed form must be presented to the City Manager by the 1Wionday preceding the regular Council
Meeting roi approval of attendance. -
DATE OF KEQUEST: 1-14-99
NAME OFACTIVITY: Chiefs Executive Training Institute .(1). lunch @ $14.00 101-42100-3320
ESTIMATED COST: ~egzstmation 2 @ $2~$]ea~$490 ACCOUNT ~: 101-42100-3105
TOTAL $728;12
Lodging 1 @ 3 nights @ 67/ea + tax= $224.12 101-42100-3320
BUDGETED FOR: X YES ___ NO SUFFICIENT FUNDS I~EMAINING: X YES
NAME OF INDIVIDUALS ATTENDING: Chief Thomas M. Johnson and Captain Leonard OlsoB
NO
WHEN: Chief Johnson Apr. 19-22; 1999; Captain
WHERE: St. Cloud; Minnesota
PURPOSE OF EVENT: Annual meeting.
Olson April 20-22, 1999
HOW WlLLTHIS ACTIVITY HELP YOU AND/OR YOUR DEPARTMENT? Provides trainin$? new
ideas, networking~ and information for police executives.
PLEASE ATTACH ANY BROCHURES OR INFORMATION RELATED TO THIS EVENT.
SIGNATURF~:
DEPARTMENT HEAD,
~~ MAYOR PET_ERSON
IF REQUIRED, APPROVAL BY CITY COUNCIL:
DATE
DATE
DATE
DATE
Upon approval by the City Manager, or City Council (if applicable), a copy of this form will be submitted to the
Finance Department and appropriate Division Head. This form is not a registration form or a request for pre-
registration monies.
07/14/92
CITY COUNCIL LETTER
Meeting of.' January 25, 1999
AGENDA SECTION: PRESENTATIONS/GUESTS ORIGINATING CITY
NO. 4 DEPARTMENT: MANAGER'S
Administration APPROVAL
ITEM: ESTABLISH COUNCIL WORK SESSION BY: J. Student BY:
DATE
DATE:
~" ~ DATE: January 22, 1999
There is a need for a Council Work Session. The date selected is February 1, 1999 with
a starting time of 8:00 p.m. There will be a Traffic Commission Meeting at 7:00 p.m.
MOTION: Move to establish a Council work session on Monday, February 1, 1999 at
8:00 p.m. to be held in the City Hall Conference Room I.
COUNCIL ACTION:
BRC FINANCIAL SYSTEM
01/21/99 15:22:32
FUND RECAP:
FUND DESCRIPTION
101
201
203
204
205
212
213
225
235
240
250
270
382
383
415
431
601
602
603
609
652
701
710
720
881
884
885
887
GENERAL
COMMUNITY DEVELOPMENT FUND
PARKVIEW VILLA NORTH
ECONOMIC DEVELOPMENT AUTH
SECTION 8
STATE AID MAINTENANCE
PARKVIEW VILLA SOUTH
CABLE TELEVISION
RENTAL HOUSING
LIBRARY
COL HGHTS AFTER SCHOOL ENRI
DARE PROJECT
TAX INCR CAP APPREC OF 1990
TAX INCREMENT REFUNDING 1991
CAPITAL IMPROVEMENT - PIR
CAP EQUIP REPLACE-GENERAL
WATER UTILITY
SEWER UTILITY
REFUSE FUND
LIQUOR
SEWER CONSTRUCTION FUND
CENTRAL GARAGE
ENERGY MANAGEMENT
DATA PROCESSING
CONTRIBUTED PROJECTS-REC
INSURANCE
ESCROW
FLEX BENEFIT TRUST FUND
TOTAL ALL FUNDS
BANK RECAP:
BANK NAME
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
Check History
DISBURSEMENTS
60,237.98
524.22
6,912.34
248.50
2,652.48
490.24
4,923.14
680.00
1,057.05
2,134.26
165.55
450. O0
750.00
750.00
680.44
47,034.07
70,641.84
754.39
100,781.90
155,458.13
4,134.68
4,773.60
177.90
3,526.41
1,262.07
4,415.00
185,750.45
289.34
661,655.98
DISBURSEMENTS
661,655.98
661,655.98
BRC FINANCIAL SYSTEM
01/21/99 15:2
Check History
1/25/99 COUNCIL
CITY OF COLUMBIA HEIGHTS
GL540R-V05.20 PAGE I
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
AIR TOUCH CELLULAR
AMERIPRIDE
ARAMARK
ASPEN MILLS, INC.
BAUER/STEPHEN
BLOWERS/CAROLE
CENTRAL STORES
CHISAGO LAKES DISTRIBUTI
CITY WIDE LOCKSMtTHING
CITY WIDE WINDOW SERVICE
COCA-COI_A BOTTLING MIDWE
DAMEROW/LOREN & LOIS
DEHMER/JULIE
DIVISION OF EMERGENCY MG
EAGLE WINE COMPANY
EAST SIDE BEVERAGE CO
FINDELL/DONALD
FURLONG/DOROTHY
G & K SERVICES
GABLE/JOY
GACEK/BERNtCE
GRIGGS-COOPER & CO
HALEY/R I CHARD
HEINRICH ENVELOPE CORP
HOHENSTEINS INC
JOHNSON BROS. LIQUOR CO.
JOHNSON/THOMAS M
KUETHER DIST. CO.
LAKE COUNTRY CHAPTER ICB
MARK VII DIST.
MCGEE/MICHAEL
METRO ATHLETIC SUPPLY
MN DEPT OF REVENUE
MULLEN/VIKKI
NSP
NEi COLLEGE OF TECHNOLOG
NORTH STAR ICE
0 ' DONNELL/ED
PARK SUPPLY INC
PEPIN/KATHY
PEPSI-COLA-7 UP
PIERFORMANCE OFFICE PAPER
PETTY CASH - JULIE DEHME
PETTY CASH - KAREN MOELL
PHILLIPS WINE & SPIRTS
PLUNKETT'S, INC
PRIOR WINE
76617 54.11
76618 13.26
76619 108.94
76620 97.00
76621 100.00
76622 358.52
76623 12.81
76624 1,639.35
76625 37.50
76626 24.50
76627 261.16
76628 88.00
76629 68.85
76630 25.00
76631 414.70
76632 6,920.71
76633 594.00
76634 35.00
76635 46.26
76636 55.00
76637 44.00
76638 23,422.26
76639 221.94
76640 406.30
76641 1,850.30
76642 6,588.32
76643 78.81
76644 28,716.13
76645 20.00
76646 4,316.69
76647 163.33
76648 562.07
76649 9,365.00
76650 252.72
76651 458.37
76652 642.60
76653 105.30
76654 42.04
76655 27.11
76656 312.00
76657 99.45
76658 889.51
76659 40.70
76660 35.68
76661 953.69
76662 67.10
76663 2,831.60
BRC FINANCIAL SYSTEM
01/21/99 15:2
Check History
1/25/99 COUNCIL
CITY OF COLUMBIA HEIGHTS
GL540R-V05.20 PAGE 2
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
STAR TRIBUNE
STAUCH/LELAND
U OF M REGISTRAR 2689
VAN BLARICON/STANLEY
AFSCME
DENTICARE
FIRST COMMUNITY CREDIT U
GREAT WEST LIFE & ANNUIT
ICMA RETIREMENT TRUST 45
LMCIT - DENTAL
MINNESOTA MUTUAL LIFE
MINNESOTA NCPERS
MN CHILD SUPPORT PAYMENT
MN STATE RETIREMENT SYST
NORWEST BANK - PAYROLL A
PERA
PERA - DEFINED CONTRIBUT
PERA POLICE RELIEF CONSO
PRUDENTIAL LIFE iNSURANC
RAMSDELL SCHOLARSHIP FUN
STANDARD INSURANCE COMPA
STATE CAPITOL CREDIT UNI
UNION 49
UNITED WAY
WYANDOTTE COUNTY COURT H
AARP
BELLBOY BAR SUPPLY
BELLBOY CORPORATION
BERG PROPERTIES
BURQUEST/GAYLE
EAGLE WINE COMPANY
FRAZEER/JERRY
GAU/ALICE
GENUINE PARTS/NAPA AUTO
GLENWOOD INGLEWOOD
GRIGGS-COOPER & CO
JOHNSON BROS. LIQUOR CO.
JOHNSON/THOMAS M
JONES/ROBIN
KLAUSMANN/JOYCE
KUETHER DIST. CO.
MEDICINE LAKE TOURS
M I NNEGASCO
MORKRID/KATHY
MRUZ/TINA
NSP
PITNEY BOWES LOUISVILLE
76664 42.34
76665 !,145.00
76666 440.00
76667 357.00
76669 902.77
76670 315.64
76671 1,520.00
76672 4,909.50
76673 12,335.11
76674 2,059.92
76675 2,821.00
76676 150.00
76677 68.50
76678 1,906.00
76679 130,552.73
76680 24,137.15
76681 90.00
76682 902.02
76683 496.60
76684 45.25
76685 897.60
76686 1,125.00
76687 609.00
76688 46.00
76689 150.00
76691 248.00
76692 158.63
76693 4,989.25
76694 546.00
76695 7.00
76696 28.07
76697 700.00
76698 8.99
76699 44.84
76700 47.76
76701 3,272.20
76702 1,i48.09
76703 200.00
76704 7.00
76705 7.00
76706 709.00
76707 2,415.00
76708 366.98
76709 238.71
76710 7.00
76711 3,529.70
76712 223.40
BRC FINANCIAL SYSTEM
01121199 15:2
Check History
1/25/99 COUNCIL
CITY OF COLUMBIA HEIGHTS
GL540R-V05.20 PAGE 3
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
PRIOR WINE
PYKA/THERESA
QUALITY WINE & SPIRITS
QUINTANA/DIANE
ROSEDALE CHEV
SCHIRMER/MARY
SCHLOESSER/RAYMOND & BEV
U S WEST COMMUNICATIONS
UNIVERSITY OF MINNESOTA
WILSON/KYLE
WINE COMPANY/THE
WRESSELL/GLORIA
A & C SMALL ENGINE
ABRAHAM TECHNICAL SERVIC
ACE HARDWARE
ADI
ADVANCE TECH ENVIRO SVS
AID ELECTRIC SERVICE INC
AIR TOUCH CELLULAR
ALL FIRE TEST INC
ALL SAINTS BRAND DISTRIB
AMERIPRIDE
ANOKA COUNTY ELECTIONS
ANOKA COUNTY LIBRARY
ARIES INDUSTRIES !NC
ASPEN MILLS, INC.
AT & T WIRELESS SERVICES
BAKER & TAYLOR
BARNA GUZY & STEFFEN LTD
BAUER BUILT TIRE & BATTE
BERNICK AND LIFSON
BRAKE & EQUIPMENT WAREHO
BRYAN ROCK PRODUCTS, INC
BUREAU OF CRIMAINAL APPR
BUSINESS RECORDS CORP-MI
CAPITOL FURNITURE SALES
CHISAGO LAKES DISTRiBUTI
CITY WIDE LOCKSMITHING
CLARK FOODSERVICE INC
COCA-COLA BOTTLING MIDWE
COMM CENTER
COMP USA INC
CREATIVE LAMINATING
CREST VIEW LUTHERAN HOME
CSC CREDIT SERVICES
CYGNET ENTERPRISES
DAKOTA COUNTY TECHNICAL
76713 1,17!.04
76714 42.50
76715 3,186.74
76716 7.00
76717 1.62
76718 48.00
76719 14.00
76720 1,115.00
76721 200.00
76722 15.00
76723 19.00
76724 7.00
76726 57.54
76727 610.00
76728 8.04
76729 5,981.09
76730 920.92
76731 155.92
76732 144.74
76733 78.30
76734 174.00
76735 61.35
76736 1,040.64
76737 652.40
76738 54.35
76739 545.00
76740 14.14
76741 97.01
76742 5,007.62
76743 846.35
76744 250.00
76745 171.40
76746 124.90
76747 630.00
76748 8,149.58
76749 4,328.71
76750 238.52
76751 438.45
76752 35.29
76753 279.25
76754 414.24
76755 1,339.76
76756 44.88
76757 9,013.91
76758 45.00
76759 12.95
76760 540.00
BRC FINANCIAL SYSTEM
01/21/99 15:2
Check History
1/25/99 COUNCIL
CITY OF COLUMBIA HEIGHTS
GL540R-V05.20 PAGE 4
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
DALCO ENTERPRISES INC
DALCO ROOFING & SHEET ME
DAVIES WATER EQUIP CO.
DIAMOND AUTO GLASS
DOYLE LOCK SUPPLY
DP SOLUTIONS INC
EAST SIDE BEVERAGE CO
EDWARDS/ALEXANDER C
ELVIN SAFETY SUPPLY
EMBEDDED SYSTEMS
FIRE INSTRUCTORS OF MINN
FIRE MARSHALS ASSOC OF M
G & K SERVICES
GLENWOOD INGLEWOOD
GOODIN CO.
GOPHER STATE ONE-CALL IN
GRAFIX 8HOPPE
GREENWORKS
GRIGGS-COOPER & CO
HARMON GLASS & GLAZING
HEALTH SERVICES OF NAME
HEALTHSPAN TRANSPORTATiO
HOHENSTEINS INC
HOME DEPOT ~2802
HPI INTERNATIONAL INC
tAPMO MINNESOTA CHAPTER
IBM
IBM CORPORATION
iKON OFFICE SOLUTION
IPC PRINTING
ITEN CHEVROLET CO.
JOHNSON BROS. LIQUOR CO.
K MART
KENNEDY & GRAVEN
KUETHER DIST. CO.
LADEN'S BUSINESS MACHINE
LAWN SERVICE-SNOW REMOVA
LEAGUE OF MINNESOTA CITt
LOCATOR & MONITOR SALES
MAC QUEEN EQUIPMENT CO.
MADDEN & ASSOCIATES/FRAN
MAHCO
MARK VII DIST.
MASYS CORP.
MATTHEW BENDER
MENARDS CASHWAY LUMBER-F
MIDWEST LOCK & SAFE
76761 347.99
76762 250.00
76763 1,535.36
76764 338.53
76765 579.30
76766 1,936.97
76767 14,570.55
76768 43.10
76769 180.52
76770 708.00
76771 5.00
76772 35.00
76773 i17.82
76774 13.42
76775 8.21
76776 56.00
76777 42.28
76778 6,116.00
76779 562.68
76780 27.69
76781 258.64
76782 133.00
76783 1,597.30
76784 6.29
76785 42.26
76786 60.00
76787 12,690.75
76788 34,343.32
76789 93.47
76790 79.13
76791 158.47
76792 15,566.53
76793 6.48
76794 218.50
76795 22,093.40
76796 228.98
76797 511.50
76798 550.00
76799 57.51
76800 3,069.33
76801 2,194.50
76802 25.00
76803 2,948.20
76804 1,040.78
76805 186.18
76806 7,406.06
76807 71.40
BRC FINANCIAL SYSTEM
01/21/99 15:2
Check History
1/25/99 COUNCIL
CITY OF COLUMBIA HEIGHTS
GL540R-V05.20 PAGE 5
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
MINNEAPOLIS FINANCE DEF'T
MINNEAPOLIS SAW CO.
MINNESOTA COACHES
MINNESOTA DARE OFFICERS
MINNESOTA SUN PUBLICATIO
MN COMM PAGING
MN DEPARTMENT OF REVENUE
MN STATE FIRE CHIEFS ASS
MORRELL & MORRELL INC
MPELRA
NATOA
NATW
NEEDHAM DISTRIBUTING CO
NELSON CHEESE AND DELI
NORTH METRO HUMANE SOCIE
NORTH STAR ICE
NORWEST BANK MINNESOTA
OFFICE DEPOT
OLSON'S PLUMBING
PAM OIL INC
PARK SUPPLY INC
PAUSTIS & SONS
PEF'SI-COLA-7 UP
PHILLIPS WINE & SPIRTS
PRIOR WINE
PUMP AND METER SERVICE I
RAPIT PRINTING - FRIDLEY
RLK - KUUSISTO LTD
ROLLINS OIL.
SAMS ~6310
SEARS COMMERCIAL CREDIT
SERCO LABS
SHARP/WALLACE
SIGN LANGUAGE & GOLDEN A
SIMON & SCHUSTER
STAR TRIBUNE
STREICHER GUN'S INC/DON
SUBURBAN UTILITIES SUPTS
SYSTEMS SUPPLY INC.
TENNANT COMPANY
TERMINIX INTERNATIONAL
UNIVERSITY OF MINNESOTA
WARNING LITES OF MINN. I
WOODLAKE SANITARY SERVIC
WYBRITE INC
76808 58,287.21
76809 168.32
76810 480.00
76811 450.00
76812 165.80
76813 75.41
76814 317.00
76815 51.50
76816 260.00
76817 150.00
76818 390.00
76819 25.00
76820 82.00
76821 123.43
76822 1,550.51
76823 184.80
76824 1,500.00
76825 325.60
76826 491.00
76827 39.62
76828 119.74
76829 110.00
76830 139.10
76831 2,776.73
76832 582.32
76833 130.00
76834 64.69
76835 4,134.68
76836 180..44
76837 532.48
76838 146.51
76839 154.00
76840 80.00
76841 115.02
76842 18.86
76843 477.74
76844 95.74
76845 240.00
76846 609.01
76847 177.58
76848 400.00
76849 200.00
76850 24.00
76851 99,296.09
76852 3,915.06
661,655.98 ***
TO CITY COUNCIL January 25, 1999
*,Signed Waiver F, orm Accompanie£1 Application
1999 BUSINESS LICENSE AGENDA
APPROVED BY
CONTRACTORS
ADDRESS
FEES
BUILDING OFFICIAL
*Wenzel Plumbing & Heating Co.
*Nardini Fire Equipment Co, Inc.
Dependable Indoor Air
Richfield Plumbing
1959 Shawnee Rd.
405 County Rd. EW
2619 Coon Rapids Blvd.
508 W. 77t" St.
50.00
50.00
50.00
50.00
APPROVED BY
MOTOR VEHICLE RENTAL
LOCATION
FEES
POLICE DEPARTMENT
*Minneapolis Auto Works, Inc.
660 N.E. 39t" Ave.
75.00
APPROVED BY
TAXICAB DRIVERS
FEES
POLICE DEPARTMENT
*Craig Thomas Joyce
2222 Russel Ave. N.
25.00
TAXICAB VEHICLES
POLICE DEPARTMENT
*Yellow Taxi Service Corporation
I taxi vehicle #318S
75.00
SINGLE EVENT WINE/BEER LICENSE
POLICE DEPARTMENT
*Immaculate Conception Church
CIO James Donald Johnson
4030 Jackson St. N.E.
February 12-13, 1999
REQUEST FEE
BE WAIVED
license, a9
TO: COLUMBIA HEIGHTS CITY COUNCIL
I respectively request that all application and license fees be waived
by the Columbia Heights City Council, as this is a church sponsored,
non-profit event to raise funds for the I~maculate Conception Music
Ministry.
Application is being made to Anoka County to obtain and fulfill the
County licensing requirements.
Thank you for your consideration
TO CITY COUNCIL January 25, 1999
~B'~gned ~ aiver l:ol~rn hccempanied Application
1999 BUSINESS LICENSE AGENDA
APPROVED BY
CONTRACTORS
ADDRESS
FEES
BUILDING OFFICIAL
*Wenzel Plumbing & Heating Co.
*Nardini Fire Equipment Co, Inc.
Dependable Indoor Air
Richfield Plumbing
1959 Shawnee Rd.
4.05 County Rd. EW
2619 Coon Rapids Blvd.
508 W. 77th St.
50.00
50.00
50.00
50.00
APPROVED BY
MOTOR VEHICLE RENTAL
LOCATION
FEES
POLICE DEPARTMENT
*Minneapolis Auto Works, Inc.
660 N.E. 39th Ave.
75.00
APPROVED BY
TAXICAB DRIVERS
FEES
POLICE DEPARTMENT
*Craig Thomas Joyce
2222 Russel Ave. N.
25.00
TAXICAB VEHICLES
POLICE DEPARTMENT
*Yellow Taxi Service Corporation
I taxi vehicle #318S
75.00
license.a9
CITY COUNCIL LETTER
Meeting of January_ 25, 1999
AGENDA SECTION: PUB L I C HEAR I NGS ORIGINATING DEPARTMENT: CITY MANAGER
b Fire APPROVAL
NO:
ITEM: Close Hearing BY: Charlie Kewatt BY:
Rental License Revocation
j ~ DATE: January 25, 1999 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Melvin Lund regarding rental property at 4929 5th Street for failure to meet the requirements of the Housing
Maintenance Codes was previously scheduled to commence at the City Council meeting of January 25, 1999.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the
Rental License Held by Melvin Lund Regarding Rental Property at 4929 5th Street in that the Property is in
Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
Close Heating Council Letter
CITY COUNCIL LETTER
Meeting o£ January 25, 1999
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
6 Fire APPROVAL
NO:
ITEM: Close Hearing BY: Charlie Kewatt BY:
Rental License Revocation
]~ ....,i~ DATE: January 25, 1999 DATE:
NO:
The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against
Dale Frenzel regarding rental property at 3732 3rd Street for failure to meet the requirements of the Housing
Maintenance Codes ~vas previously scheduled to commence at the City Council meeting of January 25, 1999.
The public hearing on this property may now be closed in that the owner has brought the property/building into
compliance with the Housing Maintenance Code.
RECOMMENDED MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the
Rental License Held by Dale Frenzel Regarding Rental Property at 3732 3rd Street in that the Property is in
Compliance with the Housing Maintenance Code.
COUNCIL ACTION:
Close Hearing Council Letter
CITY COUNCIL LETTER
Meeting of January_ 25, 1999
AGENDA SECTION: ' -- ORIGINATING DEPARTMENT: CITY MANAGER
~I~ PUBLIC HEARINGS Fire APPROVAL
NO:
ITEM: Close Hearing/Adopt Resolution For BY: Charlie Kewatt BY:
Revocation
DATE: January 20, 1999 DATE:
NO: ~1~-~ 99-10
Revocation of the license to operate a rental unit within the City of Columbia Heights is requested
against Dale Frenzel regarding rental property at 3732 3rd Street NE for failure to meet the requirements
of the Housing Maintenance Codes.
RECOMMENDED MOTION: Move to waive the reading of Resolution No. 99-/O, there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 99-.~J , Resolution of the City Council of
the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the
Rental License held by Dale Frenzel Regarding Rental Property at 3732 3rd Street NE.
COUNCIL ACTION:
RESOLUTION 99-
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS
APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF
THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY DALE FRENZEL
(HEREINAFTER "LICENSE HOLDER").
WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY
LOCATED AT 3732 3RD STREET, COLUMBIA HEIGHTS, MINNESOTA,
AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A),
WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED
COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON
JANUARY 5~ 1999 OF A PUBLIC HEARING TO BE HELD ON JANUARY 25, 1999.
NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES
AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF
THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING:
FINDINGS OF FACT
1. That on or about April 1, 1998, Charlie Kewatt, Enforcement Officer for the City of
Columbia Heights, mailed by regular mail a relicensing application and a notice to schedule an
annual inspection to the owner of the property at 3732 3rd Street.
2. That on May 20, 1998, a second notice to schedule an manual inspection and to submit a
annual relicensing application was sent by regular mail to the owner's address of 3732 3rd Street NE
3. That on June 3, 1998, it was noted that the owner of the property had not yet called and
scheduled an inspection for the property. A third notice was sent by regular mail, notifying the owner
to call and schedule an annual inspection and submit a annual relicensing application. Shortly after
the mailing of the notice the owner called the Fire Department's Housing Maintenance Code office
and set up an inspection for July 15, 1998.
4. That on November 25, 1998, a final notice to submit an annual relicensing application was
sent by certified mail to the owner's address.
5. That on December 23, 1998, Charlie Kewatt, Enforcement Officer for the City of Columbia
Heights, mailed by certified mail a letter advising the property owner that the 1997-1998 rental
housing license was expired to the property at 3732 3rd Street.
6. That based upon said records of the Enforcement Officer, the following conditions and
violations of the City's Housing Maintenance Code were found to exist, to-wit:
A. FAILURE TO SUBMIT A RELICENSING APPLICATION
B. FAILURE TO SUBMIT ANNUAL AND LATE FEES OF $22.50
7. That all parties, including the License Holder and any occupants or tenants, have been given
the appropriate notice o£this hearing according to the provisions of the City Code Section 5A.306(1)
and 5A.303(1)(d).
CONCLUSIONS OF COUNCIL
1. That the building located at 3732 3rd Street is in violation of the provisions of the Columbia
Heights City Code as set forth in the Compliance Order attached hereto;
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other heatings relevant to the revocation or suspension of the license held by License
Holder.
3. That all applicable rights and periods of appeal as relating to the license holder, owner,
occupant, or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license
number F2239 is hereby revoked/suspended (cross out one);
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder;
3. All tenants shall remove themselves fi:om the premises within 60 days fi:om the first day of
posting of this Order revoking the license as held by License Holder.
PASSED THIS
MOTION BY:
SECOND BY:
ROLL CALL VOTE:
ATTEST:
DAY OF ,19
AYES:
NAYS:
CITY OF COLUMBIA HEIGHTS, MINNESOTA
JO-ANNE STUDENT
CITY COUNCIL SECRETARY
GARY PETERSON
MAYOR
CITY COUNCIL LETTER
Meeting of January 25, 1999
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~1~ PUBL I C HEAR I NGS Fire APPROVAL
ITEM: Close Hearing/Adopt Resolution For BY: Charlie Kewatt BY:
Revocation
DATE: January 20, 1999 DATE:
NO: ~ - ~ 99-,0
Revocation of the license to operate a rental unit within the City of Columbia Heights is requested
against Dale Frenzel regarding rental property at 3732 3rd Street NE for failure to meet the requirements
of the Housing Maintenance Codes.
RECOMMENDED MOTION: Move to waive the reading of Resolution No. 99-./0, there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 99-/0_, Resolution of the City Council of
the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the
Rental License held by Dale Frenzel Regarding Rental Property at 3'732 3rd Street NE.
COUNCIL ACTION:
RESOLUTION 99-
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS
APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF
THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY DALE FRENZEL
(HEREINAFTER "LICENSE HOLDER").
WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY
LOCATED AT 3732 3RD STREET, COLUMBIA HEIGHTS, MINNESOTA,
AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A),
WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED
COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON
JANUARY 5, 1999 OF A PUBLIC HEARING TO BE HELD ON JANUARY 25, 1999.
NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES
AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF
THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING:
FINDINGS OF FACT
1. That on or about April 1, 1998, Charlie Kewatt, Enforcement Officer for the City of
Colmubia Heights, mailed by regular mail a relicensing application and a notice to schedule an
annual inspection to the owner of the property at 3732 3rd Street.
2. That on May 20, 1998, a second notice to schedule an mmual inspection and to submit a
annual relicensing application was sent by regular mail to the owner's address of 3732 3rd Street NE
3. That on June 3, 1998, it was noted that the owner of the property had not yet called and
scheduled an inspection for the property. A third notice was sent by regular mail, notifying the owner
to call and schedule an annual inspection and submit a annual relicensing application. Shortly after
the mailing of the notice the owner called the Fire Department's Housing Maintenance Code office
and set up an inspection for July 15, 1998.
4. That on November 25, 1998, a final notice to submit an annual relicensing application was
sent by certified mail to the owner's address.
5. That on December 23, 1998, Charlie Kewatt, Enforcement: Officer for the City of Columbia
Heights, mailed by certified mail a letter advising the property owner that the 1997-1998 rental
housing license was expired to the property at 3732 3rd Street.
6. That based upon said records of the Enforcement Officer, the following conditions and
violations of the City's Housing Maintenance Code were found to exist, to-wit:
A. FAILURE TO SUBMIT A RELICENSING APPLICATION
B. FAILURE TO SUBMIT ANNUAL AND LATE FEES OF $22.50
7. That all parties, including the License Holder and any occupants or tenants, have been given
the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1)
and 5A.303(1)(d).
CONCLUSIONS OF COUNCIL
1. That the building located at 3732 3rd Street is in violation of the provisions of the Columbia
Heights City Code as set forth in the Compliance Order attached hereto;
2. That all relevant parties and parties in interest have been duly served notice of this hearing,
and any other hearings relevant to the revocation or suspension of the license held by License
Holder.
3. That all applicable rights and periods of appeal as relating to the license holder, owner,
occupant, or tenant, as the case may be, have expired, or such rights have been exercised and
completed.
ORDER OF COUNCIL
1. The rental license belonging to the License Holder described herein and identified by license
number F2239 is hereby revoked/suspended (cross out one);
2. The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder;
3. All tenants shall remove themselves from the premises within 60 days from the first day of
posting of this Order revoking the license as held by License Holder.
PASSED THIS
MOTION BY:
SECOND BY:
ROLL CALL VOTE:
ATTEST:
DAY OF ,19
AYES:
NAYS:
CITY OF COLUMBIA HEIGHTS, MINNESOTA
JO-ANNE STUDENT
CITY COUNCIL SECRETARY
GARY PETERSON
MAYOR
cYrY OF COLUMBIA HEIGHTS
Meeting of.' January 25, 1999
AGENDA SECTION: Other Ordinances ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~ and Resolutions Community Development APPROVAL
ITEM: Resolution 99-09, authorizing the BY: Kenneth R. Anderson BY:
issuance of Commercial Development DATE: January 22, 1999
Refunding Revenue Bonds for Columbia
Park Properties ~ -~" If
BACKGROUND: The Columbia Park Properties (Medical Clinic Project) which is located at 4000
Central Avenue NE, is proposing to issue $4,165,000 in Commercial. Development Refunding Revenue
Bonds, Series 1999 and close on or about March 1, 1999. These proceeds will be used to refund a
previous refunding bond issue in 1992. The original bond issue was issued in the amount of $5,000,000
in 1985 to allow for the acquisition of property and construction of the facility at its current location at
40t~ and Central Avenue NE.
Attached is a copy of Resolution No.99-09 which is a Resolution of 'the City Council of Columbia
Heights authorizing the issuance, sale and delivery of the Commercial Development Refunding Revenue
Bonds for the Columbia Park Properties - Medical Clinic Project, Series 1999. Other supporting
documentation for the proposed bond issue includes a Bond Purchase Agreement, Assignment of
Mortgage, Mortgage, Loan Agreement, and Indenture of Trust. (Please note that the City Resolution is
approving the bond issue in the amount of $4,165,000. This amount changed on Janua~y 21, 1999from
the original amount of $4,025,000. The supporting documentation shows the old amount of $4,025,000
and will be revised to the new issue size of $4,165,000 on all copies to be signed by City officials.)
ANALYSIS: The $4,165,00 Commercial Development Revenue Refunding are an obligation of the
Columbia Park properties and not the City of Columbia Heights. However, the City of Columbia Heights
is acting as a conduit for this type of financing on behalf of Columbia Park Properties. As previously
indicated, the City has facilitated this project financing two times previously. This type of f'mancing is
allowed by the Internal Revenue Code in that the purpose and affect will be to promote the public welfare
of the City and its residents by retaining this project in Columbia Heights.
As part of this financing transaction, it will be necessary for the Company to pay administrative fees to
the City of Columbia Heights. The amount of the administrative fees are estimated to be $20,825 at the
time of closing on or about March 1, 1999. An additional $20,825 will be paid on the first anniversary of
the new bond issue. Thereafter, an amount equal to one-tenth of one percent of the outstanding principal
will be paid annually to the City. The purpose for the financing is to allow Columbia Park Properties to
take advantage of lower interest rates over those rates being paid on the current bond issue. The old
rates range from 7 percent to 8.2 percent and the new rates will range from 4.25 percent to 5.6 percent.
Over the term of the new bond issue the estimated savings will be $1,335,000 to Columbia Park
Properties. In terms of the present value amount of savings, this is equivalent to approximately
$563,600. The net effect for Columbia Park Properties is that they will be able to pay off the remaining
Revenue Bonds
January 22, 1999 ~
Page two
debt at a more favorable market rate resulting in savings over time. '.~ere is no obligation on the part of
the City of Columbia Heights to make any payment of principal, interest or any other fees related to this
issue.
RECOMMENDATION: The City's Bond Attorney, John Utley, of Kennedy and Graven, Chartered,
will be present at the meeting of January 25~ to answer any questions of the City Council. Staff
recommends City Council approval by adoption of Resolution No. 99-09 subject to the noted correction
to the issue size in the approving documents.
RECOMMENDED MOTION: Move to waive the reading of Resolution No. 99-09, there being
ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 99-09, being a Resolution of the City
Council of the City of Columbia Heights, Minnesota (the "Issuer") authorizing the issuance, sale, and
delivery of the Issuer's Commercial Development Refunding Revenue Bonds (Columbia Park Properties
L.L.P. - Medical Clinic Project), Series 1999 (the "Bonds"), which bonds and the interest and any
premium thereon shall be payable solely from revenues pledged thereto; approving the form of and
authorizing the execution and delivery of an Indenture of Trust, a Loan Agreement, and a Bond Purchase
Agreement; approving the use of an official statement; approving the form of and authorizing the
execution and delivery of the Bonds; and providing for the security, rights and remedies of the owners of
said bonds.
Attachments:
City Resolution 99-09
Bond Purchase Agreement
Assignment of Mortgage
Mortgage
Loan Agreement
Indenture of Trust
H:Xltrl-25-1999bond
COUNCIL ACTION:
RESOLUTION
of the
CITY OF COLUMBIA HEIGHTS
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA (THE "ISSUER").
AUTHORIZING THE ISSUANCE, SAIJlz. AND DELIVERY OF
THE ISSUER'S COMMERCIAL DEVELOPMENT REFUNDING
REVENUE BONDS (COLUMBIA PARK PROPERTIES L.L.P. -
MEDICAL CLINIC PROJECT) SERIES 1999 (THE "BONDS"),
WHICH BONDS AND THE INTEREST AND ANY PREMIUM
THEREON SI-IAI I. BE PAYABLE SOLELY FROM REVENUES
PI.EDGED THERETO; APPROVING THE FORM OF AND
AUTHORIZING THE EXECUTION AND DELIVERY OF AN
INDENTURE OF TRUST, A LOAN AGREEMENT, AND A
BOND PURCHASE AGREEMENT; APPROVING THE USE OF
AN OFFICIAL STATEMENT; APPROVING THE FORM OF
AND AUTHORIZING THE EXECUTION AND DELIVERY OF
THE BONDS; AND PROVIDING FOR THE SECURITY,
RIGHTS AND REMEDIES OF THE OWNERS OF SAID BONDS'
WHEREAS, the City of Columbia Heights, Minnesota (the "Issuer") is a home role city
duly organized and existing under the Constitution and laws of the State of Minnesota; and
.WHEREAS, pursuant to the Constitution and laws of the State of Minnesota, particularly
Minnesota Statutes, Sections 469.152 to 469.1651, as amended ('the "Act"), the Issuer is authorized
to carry out the public purposes described therein and contemplated thereby by issuing its revenue
bonds to finance the cost of the acquisition, renovation, construction, improving and equipping of
certain revenue producing facilities to be located within its corporate boundaries, and is authorized
to enter into revenue agreements made in connection therewith and pledge those agreements as
security for the payment of the principal of and interest on any such revenue bonds; and
WHEREAS, the Issuer has previously issued its $5,000,000 Commercial Development
Revenue Bonds (Columbia Park Properties Project), Series 1985 (the "1985 Bonds"); and
W'I-EEREAS, the Issuer loaned the proceeds of the 1985 Bonds to Columbia Park Properties,
a Minnesota general partnership (the "Partnership") for the purpose of acquiring, constructing and
equipping a commercial facility within the corporate boundaries of the Issuer (the "Project"); and
WHEREAS, the Issuer issued its Commercial Development Refunding Revenue Bonds
(Columbia Park Properties L.L.P. - Medical Clinic Project) Series 1992, in an aggregate principal
amount of $4,785,000 (the "1992 Bonds"), to provide for the funding of a loan (the "Loan") to the
Company for the purpose of refunding and redeeming the 1985 Bonds in accordance with their
terms; and
WHEREAS, Columbia Park Properties L.L.P. (the "Company"), as successor to the
Partnership, has requested the Issuer to issue its Commercial Development Refunding Revenue
Bonds (Columbia Park Properties L.L.P - Medical Clinic Project), Series 1999, in an aggregate
principal amount of $4,165,000 (the "Bonds"), to provide for the funding of a loan (the "Loan") to
the Company for the purpose of refunding and redeeming the 1992 Bonds in accordance with their
terms; and
WHEREAS, the Loan will be made pursuant to the terms of a Loan Agreement dated as of
March 1, 1999 (the "Loan Agreement"), between the Issuer and the Company; and
WHEREAS, the Issuer proposes to finance the refunding and redemption of th~'1992 Bonds
under the Act by the issuance of the Bonds of the Issuer under this resolution; and - --
WHEREAS, the Bonds will be issued under an Indenture of Trust, dated as of March 1,
1999 (the "Indenture"), between the Issuer and the trustee named therein (the "Trustee"), and are
secured by a Mortgage, Security Agreement, Assignment of Leases and Rents, and Fixture
Financing Statement dated as of March 1, 1999 (the "Mortgage"), from the Company to the Issuer,
and assigned by the Issuer to the Trustee pursuant to the Assignment of Mortgage, dated as of
March 1, 1999 (the "Assignment"). and a pledge and assignment of certain other revenues, all in
accordance with the terms of the Indenture, and said Bonds and the interest on said Bonds shall be
payable solely from the revenues pledged therefor and the Bonds shall not constitute a debt of the
Issuer within the meaning of any constitutional or statutory limitation or constitute or give rise to a
pecuniary liability of the Issuer or a charge against its general credit or taxing powers and shall not
constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the Issuer other
than the Issuer's interest in the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA, AS FOLLOWS:
1. The Issuer acknowledges, finds, determines, and declares that the refunding and
redemption of the 1992 Bonds, the proceeds of which were used to construct the Project, is
authorized by the Act and furthers the purposes of the Act.
2. For the purposes set forth above, there is hereby authorized the issuance, sale and
delivery of the Bonds in a principal amount of $4,165,000. The Bonds shall be numbered, shall be
dated, shall bear interest, shall mature, shall be subject to redemption prior to maturity, shall be in
such form, and shall have such other details and provisions ,as are prescribed in the Indenture
substantially in the form now on file with the Issuer (or as amended in accordance with this
resolution).
3. The Bonds shall be special obligations of the Issuer payable solely from the
revenues provided pursuant to the Loan Agreement and other funds and revenues pledged pursuant
to the Indenture. The City Council of the Issuer hereby authorizes and directs the Mayor and the
City Manager of the Issuer (together, the "Officials") to execute, and deliver the Indenture by and '
between the Issuer and the Trustee, and to deliver to said Trustee the Indenture, and hereby
authorizes and directs the execution of the Bonds in accordance with the Indenture, and hereby
provides that the Indenture shall provide the terms and conditions, covenants, rights, obligations,
duties and agreements of the bondowners, the Issuer and the Trustee as set forth therein.
All of the provisions of the Indenture, when executed as authorized herein, shall be in full
force and effect from the date of execution and delivery thereof. The Indenture shall be
substantially in the form on file with the Issuer, with such necessary and appropriate variations,
omissions and insertions as do not materially change the substance thereof, or as the City Manager,
in his discretion, shall determine, and the execution thereof by the City Manager shall be conclusive
evidence of such determination.
4. The Officials are hereby authorized and directed to execute and deliver the Loan
Agreement and the Bond Purchase Agreement by and among John G. Kinnard & Company,.
Incorporated (the "Underwriter"), the Company and the Issuer (the "Bond Purchase Agreement").
All of the provisions of the Loan Agreement and the Bond Purchase Agreement when executed and
delivered as authorized herein, shall be in full force and effect from the date of execution and
delivery thereof. The Loan Agreement and the Bond Purchase Agreement shall be substantially in
the forms on file with the Issuer, with such omissions and insertions as do not materially change the
substance thereof, or as the City Manager, in his discretion, shall determine, and the execution
thereof by the City Manager shall be conclusive evidence of such determination.
5. The Bonds shall be revenue obligations of the Issuer the proceeds of which shall be
disbursed pursuant to the Indenture and the Loan Agreement, and the principal, premium and
DJG-156641 2
CL162-15
interest on the Bonds shall be payable solely from the proceeds of the Bonds, the Loan Agreement
and amounts realized under the Mortgage. . ·
6. The Trustee is hereby appointed as Paying Agent and Bond Registrar for the Bonds.
7. The Officials are hereby authorized to execute and deliver, on behalf of the Issuer,
such other affidavits, certificates, and other documents as are necessary or appropriate in connection
with the issuance, sale, and delivery of the Bonds, including an arbitrage certificate, and all other
documents and certificates as shall be necessary and appropriate in connection with the issuance,
sale and delivery of the Bonds.
8. The Issuer has not participated in the preparation of the Preliminary Official
Statement or the Official Statement relating to the Bonds (the "Official Statement") and has made
no independent investigation with respect to the information contained therein, including any
appendices thereto, and the Issuer assumes no responsibility for the sufficiency, accuracy or
completeness of such information. Subject to the foregoing, the Issuer hereby consents to the
distribution of the Official Statement by the Underwriter in connection with the sale of the Bonds.
9. All covenants, stipulations, obligations and agreements of the Issuer contained in
this resolution and the aforementioned documents shall be deemed to be the covenants, stipulations,
obligations and agreements of the Issuer to the full extent authorized or permitted by law, and all
such covenants, stipulations, obligations and agreements shall be binding upon the Issuer. Except
as otherwise provided in this resolution, all rights, powers and privileges conferred and duties and
liabilities imposed upon the Issuer by the provisions of this resolution or the aforementioned
documents shall be exercised or performed by such officers, board, body or agency thereof as may
be required or authorized by law to exercise such powers and to Ferform such duties.
No covenant, stipulation, obligation or agreement herein contained or contained in the
aforementioned documents shall be deemed to be a covenant, stipulation, obligation or agreemeflt
of any member of the City Council of the Issuer, or any officer, agent or employee of the Issuer in
that person's individual capacity, and neither the City Council of the Issuer nor any officer or
employee executing the Bonds shall be liable personally on the Bonds or be subject to any. personal
liability or accountability by reason of the issuance thereof.
No provision, covenant or agreement contained in the aforementioned documents, the
Bonds or in any other document related to the Bonds, and no obligation therein or herein imposed
upon the Issuer or the breach thereof, shall constitute or give rise to any pecuniary liability of the
Issuer or any charge upon its general credit or taxing powers. In making the agreements,
provisions, covenants and representations set forth in such documents, the Issuer has not obligated
itself to pay or remit any funds or revenues, other than funds and revenues derived from the Loan
Agreement which are to be applied to the payment of the Bonds, as provided therein and in the
Indenture.
10. Except as herein otherwise expressly provided, nothing in this resolution or in the
aforementioned documents expressed or implied, is intended or shall be construed to confer upon
any person or finn or corporation, other than the Issuer or any owner of the Bonds issued under the
provisions of this resolution, any right, remedy or claim, legal or equitable, under and by reason of.
this resolution or any provision hereof, this resolution, the aforementioned documents and all of
their provisions being intended to be and being for the sole and exclusive benefit of the Issuer and
any owners from time to time of the Bonds issued under the provisions of this resolution.
11. In case any one or more of the provisions of this resolution, or of the
aforementioned documents, or of the Bonds issued hereunder shall for any reason be held to be
illegal or invalid, such illegality or invalidity shall not affect any other provision of this resolution,
or of the aforementioned documents, or of the Bonds, but this resolution, the aforementioned
documents, and the Bonds shall be construed and endorsed as if such illegal or invalid provision'
had not been contained therein.
DJG-156641 3
CL162-15
12. The Bonds, when executed and delivered, shall contain a recital that they are issued
pursuant to the Act, and such recital shall be conclusive evidence of the validity of the Bonds and
the regularity of the issuance thereof, and that all acts, conditions and things required by the laws of
the State of Minnesota relating to the adoption of this resolution, to the issuance of the Bonds and
to the execution of the aforementioned documents to happen, exist and be performed precedent to
and in the enactment of this resolution, and precedent to issuance of the Bonds and precedent to the
execution of the aforementioned documents have happened, exist and have been performed as so
required by law.
13. The officers of the Issuer, attorneys, engineers and other agents or employees of the
Issuer are hereby authorized to do all acts and things required of them by or in connection with this
resolution, the aforementioned documents, and the Bonds for the full, punctual and complete
performance of all the terms, covenants and a~eements contained in the Bonds, the aforementioned
documents and this resolution. In the event that for any reason the Mayor of the Issuer is unable to
carry out the execution of any of the documents or other acts provided herein, any other member of
the City Council of the Issuer shall be authorized to act in his capacity and undertake such
execution or acts on behalf of the Issuer with full force and effect, which executions or acts shall be
valid and binding on the Issuer. If for any reason the City Manager of the Issuer is unable to
execute and deliver the documents referred to in this Resolution, such documents may be executed
by a member of the City Council or the City Clerk with the same force and effect as if such
documents were executed and delivered by the City Manager of the Issuer.
14. This resolution shall be effective from and after the date of adoption by the City
Council of the Issuer.
Adopted: ,1999
Mayor
Attest:
City Clerk
DJG-l§6641 4
CL162-15
CITY COUNCIL LETTER
Meeting of: January 25, 1999
AGENDA SECTION: OTHER BIJ $ I NE $5 ORIGINATING DEPT.: CITY MANAGER
NO:
rI Recreation APPROVAL
ITEM: City Newsletter Printing Quotations for 1999 BY: Keith Windschit[7~/ BY:
Recreation Director
NO: ~"~' ] DATE: 1/21/99
BACKGROUND:
On December 14, 1998 the City Council authorized smffto obtain price quotes for printing and mailing the 1999
quarterly "Heights Happenings" city newsletters. Price quotes were requested from six printing companies.
Attached are the two price quotes that were received by the Recreation Department. Nystrom's Publishing
indicated their cost for printing and postage would total $5,073.78. Rapid Graphics & Mailing indicated their
cost for printing and postage would total $4,736.00.
RECOMMENDED MOTION: Move to authorize Mayor and City Council to enter irtto an agreement with Rapid Graphics &
Mailing for printing, publishing, and distributing the City newsletter based upon their proposal of estimated yearly cost of $18,944.00
for four publications in 1999.
COUNCIL ACTION:
Admin\CC-Newsletter99
./.
Minneapolis, MN 55421
Ra£id Graphics (612) 781-6931
,~.~. (~.2~ 7~,-,2~:: IMAGE
! (612)781-2704 WORKS
Date: Decem~ 2~, 1998 ~n,tact: ~i~
~mp~y: Colu~bla Heigh~ Phrase:
Recr~al >n Depar~ent
~ ~ PL~SED~T~ Q~OIE ON T~ ~O~O~NG BASED UPON IN~~TIO~ ~C[IVED.
QUOTAT~ IS S~~ TO CO~CTIOM ~ON F~AL ~IPT OF COP~
/
i.
/
Descrip0~ QuanfiW Price Notes
81/4 x103/4
Cover 3 color
Mail Handling
Postage
13,400 ~ $3371.00
Newsletter will be glued in the spine not stapled
$100.00
Tax Included
24 page
20 page not available
Thank you for the o?portunity to quote on the above.
-- $ 220.00
There is a postage increase proposed for next year.
The amount has not been determined.
9100 Cottonwood Lane, Maple Grove, MN 55369 · Phone: 612-425-7900
December 22, 1998
Keith Windschitl, Recreation Director
Columbia Heights Recreation Department
530 Mill Street NE
Columbia Heights MN 55421
QUOTATION: CITY NEWSLETTER
Specifications:
Prices:
*Quantity: 13,400 copies
*Page size: 8 1/2" x 11"
*Pages: 20 or 24
*Ink: 2 print colors
*Paper' 60# white offset
*Binding: saddle-stitched with two staples
*Mailing: prepare carrier route mailing, deliver to P.O.
$3479.36 for 20 pages (price includes sales tax)
$3928.78 for 24 pages (price includes sales tax)
$355.71 additional for 3rd color on cover
$ 9.65 additional for halftones
$1145.00 approximate postage cost for 10,047 copies
Respectfully submitted,
Lynn Reemtsma
MIIqlYrF_..S
January 5, 1999
The meeting was called to order at 7:00 p.m. by Chair, Barbara Miller. Those present were: Patricia Sowada, Richard
Hubbard, Barb Miller, Don Jolly, and Becky Loader.
It was noted that there is an addition to the agenda. Bill list dated 1/12/99 must be added.
Nancy Hoium joined the meeting at 7:05 p.m.
It was moved, seconded, and passed to approve the minutes of the December 1st meeting as mailed.
The December 14, 1998, list II bill list was reviewed. It was moved, seconded, and passed that they be paid.
The December 28, 1998, bill list was reviewed. It was moved, seconded, and passed that they be paid.
The December 31, 1998, special checque run list was reviewed. It was moved, seconded, and passed that they also be
paid.
The preliminary 1998 accounting was reviewed.
The bill list of January 12, 1999, of 1999 bills was also reviewed. It was moved, seconded and passed that they be paid.
The 1999 accounting was reviewed.
Old Business:
The Children' s Librarian, Marsha Tubbs, was welcomed to the meeting. Marsha and Becky presented the results
of the surveys that were conducted last fall. Four surveys were conducted: elementary school student survey,
middle school student survey, high school student survey, and a random phone survey taken of households in
Columbia Heights. Results were compiled by Shad Briley and percentages interpreted by Marsha Tubbs. The
graphic handout that you received was produced by Kelly Olson.
a. The survey results were read by Marsha and Board members could follow along from the handout.
b. Four goals were listed based on the survey results.
i. To inform patrons about what services and materials are available at the library.
ii. To inform patrons about access to the library via technology.
iii. To encourage reading as a family.
iv. To continue developing a cooperative alliance with IndePendent School District 13.
c. A proposed three year plan was outlined based on the goal of the library moving to an alternative
building at a different location.
i. Phase 1
(1) Marketing plan
(2) Research
ii. Phase 2
(1) Space study
(2) Planning
(3) Grants
o
10.
11.
12.
iii. Phase 3
(1) Implementation
(2) Bonding
(3) Bidding
(4) Moving
d. This plan could be expanded and changed as necessary in the future. It is simply a starting point.
Several grants have been received by the City that could influence these objectives.
The Board discussed the above information. They also discussed possible sites for the library along with ideas
on where they did not wish to be located. All agreed that a better space was needed. It was moved, seconded,
and passed to endorse the concept of the goals and the three year plan and direct staff to pursue the goals listed
under phase 1.
The Board would like to thank Marsha and the rest of the staff for all of the time and effort that was put into
preparing and processing the survey data.
The Library Seasonal Plan was reviewed.
Long range plan was included in the discussion of agenda item 1.
The items that were purchased by the Board for National Library Week as prizes were viewed by the Board
members.
101 books were collected at the Library for Project Bookshelf.
Three bags of toys were collected at the Library for Toys for Joy.
The new character generator provided by the Cable Commission for the Library' s cable channel broadcasts was
viewed by the Board.
A report was given about the grant workshop attended by Becky on 12/8/98. The morning session was about
how to research foundations. The afternoon session was very eye opening and many useful tidbits of
information were obtained. The information provided at this workshop will be invaluable when grant
applications are being filled out and information compiled.
The HVAC ducts were cleaned during December and when that project was completed, the ceiling in the Adult
Reading Room was treated for stains and painted.
In anticipation of winter the roof was checked by Dalco on 12/16.
A hub was installed at the library for the City LAN on 12/21.
There was no response to the choreperson advertisement.
New Business:
2.
3.
4.
Crossover statistics were reviewed.
Thank you letter from Jenna Stromquist, a Central Middle School student, was reviewed.
The letter and picture from the Lomianki Public Library were shared with the Board.
A repair to the timer on the exterior lights was completed.
2
6.
7.
8.
Thank you letter that was presented to the library staff from retiring City Council member, Bob Reuittiman~was
shared with the Board.
The books purchased by the Friends of the Library from Lorenz Press were viewed by the Board.
Pat Sowada requested that official name tags be purchased for the Board Members.
Pat Sowada also reported that the Highland Elementary School 1MC sustained a substantial loss of materials due
to a water leak during Christmas break.
There being no further business the meeting was adjourned at 9:00 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment
or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities.
MINlYrF~
January 5, 1999
The meeting was called to order at 7:00 p.m. by Chair, Barbara Miller. Those present were: Patricia Sowada, Richard
Hubbard, Barb Miller, Don Jolly, and Becky Loader.
It was noted that there is an addition to the agenda. Bill list dated 1/12/99 must be added.
Nancy Hoium joined the meeting at 7:05 p.m.
It was moved, seconded, and passed to approve the minutes of the December 1st meeting as mailed.
The December 14, 1998, list 11 bill list was reviewed. It was moved, seconded, and passed that they be paid.
The December 28, 1998, bill list was reviewed. It was moved, seconded, and passed that they be paid.
The December 31, 1998, special checque run list was reviewed. It was moved, seconded, and passed that they also be
paid.
The preliminary 1998 accounting was reviewed.
The bill list of January 12, 1999, of 1999 bills was also reviewed. It was moved, seconded and passed that they be paid.
The 1999 accounting was reviewed.
Old Business:
The Children's Librarian, Marsha Tubbs, was welcomed to the meeting. Marsha and Becky presented the results
of the surveys that were conducted last fall. Four surveys were conducted: elementary school student survey,
middle school student survey, high school student survey, and a random phone survey taken of households in
Columbia Heights. Results were compiled by Shad Briley and percentages interpreted by Marsha Tubbs. The
graphic handout that you received was produced by Kelly Olson.
a. The survey results were read by Marsha and Board members could follow along from the handout.
b. Four goals were listed based on the survey results.
i. To inform patrons about what services and materials are available at the library.
ii. To inform patrons about access to the library via technology.
iii. To encourage reading as a family.
iv. To continue developing a cooperative alliance with Independent School District 13.
c. A proposed three year plan was outlined based on the goal of the library moving to an alternative
building at a different location.
i. Phase 1
(1) Marketing plan
(2) Research
ii. Phase 2
(1) Space study
(2) Planning
(3) Grants
°
10.
11.
12.
iii. Phase 3
(1) Implementation
(2) Bonding ~
(3) Bidding
(4) Moving
d. This plan could be expanded and changed as necessary in the future. It is simply a starting point.
Several grants have been received by the City that could influence these objectives.
The Board discussed the above information. They also discussed possible sites for the library along with ideas
on where they did not wish to be located. Ail agreed that a better space was needed. It was moved, seconded,
and passed to endorse the concept of the goals and the three year plan and direct staff to pursue the goals listed
under phase 1.
The Board would like to thank Marsha and the rest of the staff for all of the time and effort that was put into
preparing and processing the survey data.
The Library Seasonal Plan was reviewed.
Long range plan was included in the discussion of agenda item 1.
The items that were purchased by the Board for National Library Week as prizes were viewed by the Board
members.
101 books were collected at the Library for Project Bookshelf.
Three bags of toys were collected at the Library for Toys for Joy.
The new character generator provided by the Cable Commission for the Library' s cable channel broadcasts was
viewed by the Board.
A report was given about the grant workshop attended by Becky on 12/8/98. The morning session was about
how to research foundations. The afternoon session was very eye opening and many useful tidbits of
information were obtained. The information provided at this workshop will be invaluable when grant
applications are being filled out and information compiled.
The HVAC ducts were cleaned during December and when that project was completed, the ceiling in the Adult
Reading Room was treated for stains and painted.
In anticipation of winter the roof was checked by Dalco on 12/16.
A hub was installed at the library for the City LAN on 12/21.
There was no response to the choreperson advertisement.
New Business:
2.
3.
4.
Crossover statistics were reviewed.
Thank you letter from Jenna Stromquist, a Central Middle School student, was reviewed.
The letter and picture from the Lomianki Public Library were shared with the Board.
A repair to the timer on the exterior lights was completed.
2
Thank you letter that was presented to the library staff from retiring City Council member, Bob Reuittiman?as
slxared with the Board.
The books purchased by the Friends of the Library from Lorenz Press were viewed by the Board.
Pat Sowada requested that official name tags be purchased for the Board Members.
Pat Sowada also reported that the Highland Elementary School IMC sustained a substantial loss of materials due
to a water leak during Christmas break.
There being no further business the meeting was adjourned at 9:00 p.m.
Respectfully submitted,
S rary Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment
or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities.