HomeMy WebLinkAboutResolution 89-09 RESOLUTION NO. 89- 09
A RESOLUTION AUTHORIZINO THE JOINT BIDDING OF
SEALCOATING WORE FOR STREETS WITH THE CITIES OF
COLUMBIA HEIGHTS AND FRIDLEY
WHEREAS, sealcoating of asphalt streets is required; and
~EREAS, the combination of these requirements into a single request for
competitive sealed bids is desirable to obtain quant~t2 economies; and
WHEREAS, it is the desire of the cities of Columbia Heights and Fridte2 to
solicit bids by a single request for bids in accordance with the following
procedures:
t. Any municipality desiring to contract for the porchase of any
materials, supplies or work in cooperation w~th the o~¢~er municipalities
which are parties to this agreement shall, by its representative, notify
the other municip~lit~es of such desire, indicating the items and the
quantity.
2. If two or more of such municipalities decide to cooperate in the joint
bidding, the Authorized Representatives of the participating municipalities
shall prepare the necessary plans and specifications, submit the san~e to
the participating municipalities for their approval, and following such
approval by each partic~patlng municipality, the Authorized Representatives
of the participating municipalities shall advertise for bids in the name of
all participating municipal~ties. All solicatlons or advertisements for
bids, together with the awarding of said bids, shall be in accordance with
established practices and applicable laws.
3. Within five days after the receipt of bids, the Authorized
Representatives of the partic~patlng municipalities shall determine which,
in their opinion, is the best bid submitted, and they shall notify each of
the participating municipalities of their findings.
~. After receipt of the recommendation of th~ Representatives, or after
the expiration of fourteen days, whichever occurs first, any municipalities
desiring to execute a contract shall award the contract to the bidder which
it determines to be the lowest responsible bidder, and each participating
municlpal~ty shall then enter into a separate contract with the successful
bidder for the materials, supplies and/or work advertised. Inasmuch as the
purpose of this Agreement is to allow the participants to benefit frcm
purchasing labor and materials in larger quantities, each municipality
agrees to order and pay for the estimated quantities of goods, materials,
supplies and labor purchased for them under this Joint A~reement as
initially requested by them; consistent with their actual needs.
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5. All advertising costs in connection with the proposed purchase of any
materials, supplies or work shall be borne equally by the participating
municipalities.
6. Not withstanding any other language to the contrary, each municipality
reserves the right to reject any or all bids, in w~ole or in part, in
connection with the proposed contract of any materials, supplies or work.
7. It is understood and agreed that each participating municipality will
make its own separate contract with the successful bidder, that each
partic!psting ~un~cipal~ty shall only be lJeble to the successful bidder
for materials, supplies or work contracted for by such municipa!it~ w~thout
any liability for purchase~' contracted for by any other participating
municipality, and each successful bidder shall be required to bill eac~
participsting ~unicipality directly for the materials, supplies or work
ordered by it.
8. In the event of any dispute between a municipality and a successful
bidder arising after a contract has been executed, such a dispute shall be
handled by and between the particular municipality affected and the
contractor.
9. By agreement of all the parties hereto, any other municipality may
become a participant to this procedure prior to notification for
publication of bids.
10. Each party hereto further agrees to sere harmless any of the other
parties hereto suffering loss or damage with respect to the contract
supplier for failure to psy for a~y items actually ordered or failure to
take the amount initially designated by such party and included Jn the
award on behalf of such party ~ursuant to this contract.
BE IT RESOLVED by the City Council of the City of Columbia Heights, as follows:
1. That the Public Works Director is hereby authorized to work with the
Authorized Representatives of the City of Frldiey in the development of
plans and specifications for joint bidding of street seatcoating, in
accordance with the procedures stated below.
2. That consolidated advertisement of bids for asphalt street se@Icoatin&
is authorized with the City of Fridley.
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PASSED AND ADOPTED BY THE CiTY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS
THIS 27TH DAY OF FEBRUARY, 1989.
Offered by: Petkoff
Seconded by: Peterson
Roll call: All ayes
d/o-Anne Student, -Council Secretary
~b'~AE~~en~t~City Clerk
s~l'l-Paulson, Council President
Robert Bocwinski, City Manager
APPROVED AS TO FORM:
Ronald Kal ina, City Attorney
CiTY OF FRIDLEY
ATTEST:
Shirley Haapala, City Clerk
Witliam Nee, Mayor
APPROVED AS TO FORM:
City Attorney William Burns, City Manager