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HomeMy WebLinkAboutResolution 88-29RESOLUTION NO. 88-29 A RESOLUTION AUTHORIZING THE JOINT BIDDING OF SEALCOATING WORK FOR STREETS WITH THE CITIES OF COLUMBIA HEIGHTS AND FRIDLEY WHEREAS, sea!coating of asphalt streets is required; and WHEREAS, the combination of these requirements into a single request for competitive sealed bids is desirable to obtain quantity economies; and WHEREAS, it is the desire of the cities of Columbia Heights and Fridley to solicit bids by a single request for bids in accordance with the following procedures: 1. Any municipality desiring to contract for the purchase of any materials, supplies or work in cooperation with the other municipalities which are parties to this agreement shall, by its representative, notify the other municipalities of such desire, indicating the items and the quantity. 2. If two or more of such municipalities decide to cooperate in the Joint bidding, the Authorized Representatives of the participating municipalities shall prepare the necessary plans and specifications, submit the same to the participating municipalities for their approval, and following such approval by each participating municipality, the Authorized Representatives of the participating municipalities shall advertise for bids in the name of alt participating municipalities. All solicitations or advertisements for bids, together with the awarding of said bids, shall be in in accordance with established practices and applicable laws. 3. Within five days after the receipt of bids, the Authorized Representatives of the participating municipalities shall determine which, in their opinion, is the best bid submitted, and they shall notify each of the participating municipalities of their findings. 4. After receipt of the recommendation of the Representatives, or after the expiration of fourteen days, whichever occurs first, any municipalities desiring to execute a contract shall award the contract to the bidder which it determines to be the lowest responsible bidder, and each participating municipality shall then enter into a separate contract with the successful bidder for the materials, supplies and/or work advertised. Inasmuch as the purpose of this Agreement is to allow the participants to benefit from purchasing labor and materials in larger quantities, each municipality agrees to order and pay for the estimated quantities of goods, materials, supplies and labor purchased for them under this Joint Agreement as initially requested by them; consistent with their actual needs. -2- 5. All advertising costs in connection with the proposed purchase of any materials, supplies or work shall be borne equally by the participating municipalities. 6. Not withstanding any other language to the contrary, each municipality reserves the right to reject any or all bids pertaining to that municipality, in whole or in part, in connection with the proposed contract of any materials, supplies or work. 7. It is understood and agreed that each participating municipality will make its own separate contract with the successful bidder, that each participating municipality shall only be liable to the successful bidder for materials, supplies or work contracted for by such municipality without any liability for purchases contracted for by any other participating municipality, and each successful bidder shall be required to bill each participating municipality directly for the materials, supplies or work ordered by it. 8. In the event of any dispute between a municipality and a successful bidder arising after a contract has been executed, such a dispute shall be handled by and between the particular municipality affected and the contractor. 9. By agreement of all the parties hereto any other municipality may become a participant to this procedure prior to notification for publication of bids. 10. Each party hereto further agrees to save harmless any of the other parties hereto suffering loss or damage with respect to the contract supplier for failure to pay for any items actually ordered or failure to take the amount initially designated by such party and included in the award on behalf of such party pursuant to this contract. BE IT RESOLVED by the City Council of the City of Columbia Heights, as follows: 1. That the Public Works Director is hereby authorized to work with the Authorized Representatives of the City of Fridley in the development of plans and specifications for Joint bidding of street sealcoating, in accordance with the procedures stated above. 2. That consolidated advertisement of bids for asphalt street sealcoating is authorized with the City of Fridley. -3- PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS THIS 28th DAY OF March , lg88. Offered by: Pau]son Seconded by: Peterson Roll Call: All ayes Anne Student, Councri~cretary CITY OF COLUMBIA HEIGHTS Dale V. Hadtrath, Mayor ATTEST: William Elrite, City Clerk Robert S. Bocwinski, City Manager AP PROVED~S TO F~RMy R~Da~ S. Kallna, City Attorney ATTEST: CITY OF FRIDLEY Shirley Haapala, City Clerk APPR6~'D%s TO FORM: / / ~C'it~ Attorney William J. Nee, Mayor Nasim M. Qureshi, City Manager