HomeMy WebLinkAboutResolution 87-18RESOLUTION NO. 87-18
RESOLUTION AUTHORIZING THE JOINT BIDDING OF
SEALCOATING WORK. FOR STREETS WITH THE CITIES OF
COLU~IA HEIGHTS AND FRIDLEY
WHEREAS, seatooating of asphalt streets is required; and
W~EREAS, the combination of these requirements into a single request for competitive
sealed bids is desirable to obtain quantity economies; and
W~.EREAS, it is the desire of the cities of Columbia Heights and Frid!ey to solicit
bids by a single request for bids in accordance with the following procedures:
1. Any municipality desiring to contract for the purchase of any materials,
supplies or work in cooperation with the other municipalities which are parties
to this agreement shall, by its representative, notify the other municipalities
of such desire, indicating the items and the quantity.
2. If two or more of such municipalities decide to cooperate in the Joint
bidding, the Authorized Representatives of the participating municipalities shall
prepare the necessary plans and specifications, submit the same to the
.participating municipalities for their approval, and following such ~approval by
'each participating municipality, the Authorized Representatives of the ~
participating municipalities shall advertise for bids in the name of al!
participating municipalities. All solicitations or advertisements for bids,
together with the awarding of said bids, shall be in in accordance with
established practices and applicable laws.
3. Within five days after the receipt of bids, the Authorized Representatives of
the participating municipalities shall determine which, in their opinion, is the
best bid submitted, and they shall notify each of the participating
~anlcipalities of their findings.
4. After receipt of the recommendation of the Representatives, or after the
expiration of fourteen days, whichever occurs first, any municipalities desiring
to execute a contract shall award the contract to the bidder which it determines
to be the lowest responsible bidder, and each participating municipality ,shall
then enter into a separate contract with the successful bidder for the materials,
supplies and/or work advertised. Inasmuch as the purpose of this Agreement is to
allow the participants to benefit from purchasing labor and materials in larger
quantities, each municipality agrees to order and pay for the estimated
quantities of goods, materials, supplies and labor purchased for them under this
Uoint Agreement as initially requested Dy them; consistent with their actual
needs.
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5. Al! advertising costs in connection with the proposed purchase of any
materials, supplies or work shall be borne equa%ly by the participating
municipalities.
6. Not withstanding any other language to the contrary, each municipality
reserves the right to reject any or al/ bids, in whole or in part, in connection
with the proposed contract of any materials, supplies or work.
7. It is understood and agreed that each participating municipality will make
its own separate contract with the successful bidder, that each participating
municipality shall only be liable to the successful bidder for materials,
.supplies or work contracted for by such municipality without any liability for
purchases contracted for by any other participating municipality, and each
successful bidder shall be required to bill each participating municipality
directly for the materials, supplies or work ordered by it.
8. In the event of any dispute between a municipality and a successful bidder
arising after a contract has been executed, such a dispute shall be handled by
and between the particular municipality affected and the contractor.,
9. By agreement of all the parties hereto any other municipality may become a
participant to this procedure prior to notification for publication of bids.
10. Each party hereto further agrees to save harmless any of the other parties
hereto suffering loss or damage with respect to the contract supplier for failure
to pay for any items actually ordered or failure to take the amount initially
designated by such party and included in the award on behalf of such party
pursuant to this contract.
BE IT RESODVED by the City Council of the City of Fridley, as follows:
1. That the Public Works Director is hereby authorized to work with the
Authorized Representatives of the City of Columbia Heights in the development of
plans and specifications for Joint bidding of street sealcoating, in accordance
with the procedures stated above.
2. That consolidated advertisement of bids for asphalt street sealcoating is
authorized with the City of Columbia Neights.
PASS~ A?D AD~PTED BY THE CITY COUNCIL O~ THE CITY CF COLUMBIA NEIGHTS THIS i /
Offered by: Pautso~
Seconded by: Petkoff
Roll Calt: Ail ayes
Jo-Anne Student, Council Secretary
ATTEST:
William Elrite, City Clerk
Robert S. Bocwinski, City Manager
Ronald S. Kalina, City Attorney
ATTEST:
CITY OF FRIDLEY
Shirley Haapa!a, City Clerk
William J. Nee, Mayor
APPROVED AS TO FORM:
Nasim M. Qureshl, City Manager
City Attorney
CITY OF ERI[LF£
I, the ~mdersi. gned, being the duly qualified City Clerk of the City of
Fridl%-, F. innesota, de here~, oertify tZ~at the RIK~fLUT. IDN attached hereto, was
adopted by the City Council cf the City of Fridley at said meetinc~ on MARC~
23, 1987 witl~ ti~e origir~_t reosrd thereof on file in my office, and the sam..e
is a full, true s_nd cor, pleCe tramscript therefrc~.~ insofar as the sas~e relates
to:
30-1987
A P_qSOLLT!ON A~ORIZIAE T~E JOIA~f BIDOINS
OF M~~~ Ak~ ~ WORK, FOR S~e_-~IB
(ST. 1987 - 10, SEALfIAA~') RIT~ ~ CITFP-~
OF (I}L~iA ~EiG~ ANL FRiI~EY
MI' HAND as Citer Oerk cf the City. of Fridiev and the sea! of
City, t_%is 25T~ ~i cf PARCZ, 1987.
~IRLEY A./ KAAPALA ~
CITY OF FRIE6EY
P~t'I-~N AL~3.R!ZING ~E JOINT BIDDING O~' MAINTEN.z~NCE A~'D
WORK ~DR S~L57~ WiT~ ~E CITIES OF OgLUMBiA ~EIGW~ A~D
~'f~i_AS, certain se al c~a ti rg of asphalt ~treets is required; and
WH_~SAS, the o~cbin~t~on of ~es~ requirements into a single request for
~pet~tive ~ealed ~ids is d~sir~bie t~ obtain quantity economies;
~Y3%S, it is the desire cf the ~ties of Columbia ~eights a~ Fridley to
so!~cit b~ds ~5' a single req~st for bids in'~rdano~ with the
pr~ar ~:
1. Arb' m~icip=-!i~,' desirng to ~ntract for the purdnase of any
materials, supp!les or work in cooperation with the other
K-_m. icipalit/es w~i~.% are p~rties to this agree~.ent shall, by. its
representstive, r~ti~~ the or.her municipalities of such desire,
indicating the ira, s and the quantity.
2. If ~c or more of sudn. m~ici~s/ities decide to (~>operate in
~.%e jcdnt bi~rg, t_h~e ?~k!ic Works Director of ~he ~r]ticpating
municipalities shall prepare the necessary plans and
specifications, subm. it the same to the participating
m~nic~.:r=2:t/es for their approval, a~d follc~ing sucf~ approval by
each p~rt. icip~ting. ~unicip~!ity, t_he l~blic Works Directors of
the p~rticip~ting~ municipalities ~hall advertis~ for bids in the
r=%~e of all ~rtici~ting munici~.lit/es. All soliciatation or
a~ert/~r~e.n%s for bids, r~ge. thor with the a~-arding of ~aid b/ds,
shall be done in accordance with established practices
applicable
Within five d~ys after the receipts of bids, the Public Works
Directors cf the p~rt/ci~tinc, municipalities shall determiine
w~cn, in Lne~r o~nicn, is Lhe ~es% bid sukr. itted, and they
fha!l notify eaci~ of the ~rticipating municipalities of their
4. After receipt of the recomJnendation of the Directors, or
after the expiration of fourteen days, whichever occurs first,
a~.y municil~-~lity desiring to execute a contract shall award the
contract to t_he bidder which it determines to be the lc~est
responsib/e b~dder, and each participeting municipality shall
t. ben enter into a se.r~rate contract with the successfu/ bidder
for the Kateria!s, ~Jpplies or w~rk ad%.ertised. In as much as
%be ~rp~se of this Ac_re~ent ~s to allow the participants
borg, fit frc~ pur~'hasing t~¥or and materials in larger quanties,
each municipality agrees to order and pay for the estimated
quantities of goods, ~terials, supplies and labor p~rchased for
th~ under this Joint Agreement as init/ally requested
consistent with their actual
5. All advertising costs in connection with the proposed
purchase of any materials, supplies or work shall ~e borne
equally ky the ~rticip~tin9 m~nicip~.lit~e~
Pa.oe 2 - R~solution No.
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6. Not wi~sta.ndir~, ar%. other language to the contrary, each
m~ici.~!ity reserves the right to reject ar%, or all bids, in
w.h01e or in p~r%, in c~r~ec~./on with t. he proposed contract of any
~-teria2s, su .p~2ies or work.
7. It is understood and agreed that each participating
mlnicipa!it-~' will ~ke its own separate contract with the
sucoessful bidder, that each participatin9 municipality shall
only be li~h!e to the sucoes~ul bidder fox materials, supplies
or work oontracted for ky sudq municipality without any liability
for parc~ases c~ntracted b:' ar%, other p~rticip~ting municilm~!ity,
and each successful bidder shall be required to bill each
ps r ti ci ps t/ ng munici~!ity directly for ~he materials, supplies
or work ordered ~5' i~.
8. In the event of any dispute between a municipality and a
sucoes=_.~ut bidd~-r ari£im~ after a contract has been executed,
such dispute ~a!l be handled 1:5' and bet%'een the particular
m=-nici~/it%, affected and the oontractor.
9. By agreement of all the parties hereto, any other
m~icip~liry K=~Z beoaw~e a p~r~icip~nt to this procedure.
10. Each parr~, hereto further agrees to save harmless any of the
other part_/es hereto sufferin~ toss or ~a~e wit~ respec~ to t_he
contract supplier for failure to pay for any items actually
ordered or fa/lure to take the amount initially designated Dy
such p~rty ~nd included in the ~ard on behalf of such pursuant
to t.~is c~ntr~ct.
BE IT R_~CLV~ by the City Cou~¢i/ of the City of ~idl~, as follows:
1. ~at the ~:h~ic Works Director is herebf authorized to work
with the Public Works Dir~or of the City of Colur~bia Heights in
+~he deve!o~m~nt of DI~ and specifications for joint bidding of
~reet r~aintenance and relu~ir and as~alt street seal __ooa~ ting.
2. That consolidated advertisement of bids for street
maintenance and repair and asphalt street sealcoating is,
authorized bet:ween the Cities of Columbia Heights and Fridl~d.
i:f~SS~ AA~ AEDPTED BY T~E CITY (I~UNfiU~ OF THE CITY OF FRID~EY THIS
~Y OF , 19S7.
ATT~FT:
W~.~.IAE J. NEE - ~YOR
3/6/13/10
JO!N? POWERS AUREEM~ENT FOR
· SEA.CO~TIN~ COP3ORATE LIMIT STREETS
by and bet~ee~ the City of Fridley, Minnesota, a m~anicipal corporation,
hereinafter referre~ to as "Fridiey~ and the City of Columbia Melghts,
Minnesota, ~ munlc~p~ co~o~atlon, hereinafter referred to as "Co~um~i~
Beth,s".
W!TNESSETH:
W~EREAS, the parties to this agreement desire to jointly sealcoat the
£ollowlng corporate limit streets:
a) ~Sth Avenue N.E., Main Street N.E. to Dniversity Avenue N.E.
b) U.~versity Avenue Service Road, ~Sth Avenue N.E. to 5Brd Avenue N.E.
c) 53rd Avenue N.E., University Avenue N.E. to Central Avenue N.E. and
WEEHEAS, the parties agree that it is in their best interest that the cost of
said prcJe~t be shared; and ,
~HEPEAS, said work will be carried out in accordance with the provisions of
Minnesota S~=.~te ~71.59
NOW, ~HERSrORE, IT IS AGREED by and between the parties:
The cities hsve Joined together for the purpose of sealcoating certain
streets. Eac~ city shall coz~iete their respective road patching prior to
sea!costArd.
Columbia Heights shall provide all engineering services a.nd shall cause the
constraction of Columbia Heights Project $8703 in conformance with said
specifications. The letting of bids and the acceptance of all bid proposals
shall be done by Columbia Meights, unless otherwise stipulated My joint
resolution.
The contract costs of the work shall constitute the ict~al 'construotlon
costs" and shall be so referred to herein. 'Estimated costs' are good faith
projections of the costa which will be incurre~ for this project.
Frldley shall pay 1005 of eealcoating their ~spective areas, estimated to be
a total of $11,29~.10. The square yardage (~ecommended type of aggregate)
and estimated costs are shown bel~.
a) a5th Avenue N.E.: 1,966 $.?. (FA-2) $0.55/$.T., $1,081.~0
b) University Avenue S~rvioe Road: 6,810 $.$. (FA-2) $0.55/S.~.,
$3,7~5.50
:) 5~rd Avenue E.E.: 9,2~9 S.~. (FA-3) $0.70/$.~., $6,#67.30
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Upon final acceptance an~ approval of sealcoating~ Frldley shall pay Columbia
Beights the actual cost of sealooating according to contract notwithstanding
the estimates herein.
Frldley and Columbia Heights mutually agree to indemnify and hold harmless
each other from any claims, losses, costs, expenses or damages ~esulting from
the acts or o~issions of the respective officers, agents, or ezployees
relating to activities conducte~ by either party under this Agreement.
It is understood anf agree~ that the entire agreement of the parties is
contained herein and that this Agreement supercedes all oral agreements and
all negotiations between the par~les relating to the subject matter thereof,
as well as any previous agreement presently in effect between the parties
relating to the subject matter thereof. Any alterations, variations, or
modifications of the provisions of this Agreement shall be valid only when
they have been reduced to writing and duly signed by the parties herein.
APPROVED AS TO FOR~:
City A~torney
Attorney
CITY O~ FRIDLEY
· William J. Nee,
B~ ~ Nawr~okl ,/~ayor
Robert S. Bocwinski, City ~nager