HomeMy WebLinkAboutResolution 84-25 RESOLUTION NO. 84-25
A RESOLUTION AUTHORIZING THE JOINT BIDDING OF MAINTENANCE
AND REPAIR WORK FOR STREETS WITH THE CITIES OF COLUMBIA HEIGHTS,
FRIDLEY, AND NEW BRIGHTON
WHEREAS, sealcoating of asphalt streets are required; and
WHEREAS, the combintaion of these requirements into a single request
for competitive sealed bids is desirable to obtain quantity economies;
and
WHEREAS, it is the desire of the cities of Columbia Heights, Fridley
and New Brighton to solicit bids by a single request for bids in
accordance with the following procedures:
1. Any municipality desiring to contract for the purchase of
any materials, supplies or work in cooperation with the other
municipalities which are parties to this agreement shall, by its
representative, notify the other municipalities of such desire,
indicating the items and the quantity.
2. If two or more of such municipalies decide to cooperate in
the joint bidding, the Public Works Director of the participating
municipalities shall prepare the necessary plans and specifications,
submit the same to the participating municipalities for their
approval, and following such approval by each participating
municipality, the Public Works Directors of the participating
municipalities shall advertise for bids in the name of all par-
ticipating municipalities. Alt solicitations or advertisements
for bids, togeZher with the awarding of said bids, shall be done
in accordance with established practices and applicable laws.
3. Within five days after the receipt of bids, the Public Works
Directors of the participating municipalities shall determine which,
in their opinion, is the best bid submitted, and they shall notify
each of the participating municipalities of their findings.
4. After receipt of the recommendation of the Directors, or after
the expiration of fourteen days, whichever occurs first, any
municipality desi'ring to execute a contract shall award the contract
to the bidder which it determines to be the lowest responsible
bidder, and each participating municipality shall then enter into
a separate contract with the successful bidder for the materials,
supplies or work advertised. Inasmuch as the purpose of this
Agreement is to allow the participants to benefit from purchasing
labor and materials in larger quantities, each municipality agrees
to order and pay for the estimated quantities of goods, materials,
supplies and labor purchased for them under this doint Agreement
as initially requested by them; consistent with their actual needs.
5. All advertising costs in connection with the p~oposed purchase
of any materials, supplies or work shall be borne equally by the
partlcipating municipalities.
6. Not withstanding any other language to the contrary, each
municipality reserves the right to reject any or all bids, in whole
or in part, in connection with the proposed contract of any materials,
supplies or work.
7. It is understood and agreed that each participating municipality
will make its own separate contract with the successful bidder, that
each participating municipality shall only be liable to the success-
ful bidder for materials, supplies or work contracted for by such
municipality without any liability for purchases contracted for by
any other participating municipality, and each successful bidder
shall be required to bilt each participating municipality directly
for the materials, supplies or work ordered by it.
8. In the event of any dispute between a municipality and a success-
ful bidder arising after a contract has been executed, such dispute
shall be handled by and between the particular municipality affected
and the contractor.
9. By agreement of all the parties hereto any other municipality
may become a participant to this procedure.
lO. Each party hereto further agrees to save harmless any of the
other parties hereto suffering loss or damage with respect to the
contract supplier for failure to pay for any items actually ordered
or failure to take the amount initially designated by such party
and included in the award on behalf of such party pursuant to this
contract.
BE tT RESOLVED by the City Council of'the City of Columbia Heights, as
follows:
1. That the Public Works Director is hereby authorized to work
with the Public Works Directors of the cities of Fridtey and
New Brighton in the development of plans and specifications for
joint bidding of asphalt street sealcoating.
2. That consolidated advertisement of bids for asphalt street
sealcoating is authorized between the cities of Fridley and
New Brighton.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS
THIS 2~RD DAY OF APRIL, 1984.
Offered by: Hovtand
Seconded by: Petkoff
Roll call: All ayes
A~EST:
~nne~ Student, Coun~i~r~S~ecretary
CITY OF COLUMBI/~I-,I~.IGJ~
Bru~ NawrS~i, Mayor
Robert S. Bocwinski, City Manager