HomeMy WebLinkAboutResolution 83-07· ~Y--,~OLUT~OJ AlrrBO1LT. ZZlr.~ ~ ,ffO]~T B~DD~G OF
~'HEREAS, certain maintenance and repair of concrete streets to include panel
replacement and Joint sealing and sealcoatir~g of asphalt streets are required;
WHEREAS, the combination of these requirements into a single request for
competitive sealed bids is desirable to obtain quantity economies; and
WHEREAS, it is the desire of the cities of Columbia ~eights, Frldley and New
Brighton to solicit bids by a single request for bids in accordance with the
following procedures:
1. Any municipality desiring to contract for the purchase of any
materials, supplies or work in cooperation with the other
municipalities which are parties to this agreement shall, by its
representative, notif7 the other municipalities of such desire,
indicating the items and the quantity.
2. If two or more of such mun~cipal~ties decide to cooperate in the
Joint bidding, the Public Works Director of the paricipating
municipalities shall prepare the necessary plans and specifications,
submit the same to the participating municipalities for their
approval, and following such approval by each participating
municipality, the Public Works Directors of the partt,otpating
municipalities shall advertise for bids in the name of all
participating municipalities. Ail solicitations or advertisements
for bids, together with the awarding of amid bids, shall be: done in
accordance with established practices and applicable laws.
3. Within five days after the receipt of bids, the Public Works
Directors of t. he participating municipalities shall determine which,
in their opinion, is the best bid submitted, and they shall notify
each of the participating municipalities of their findings.
a. After receipt of the recommendation of the Directors, or after
the expiration of fourteen days, whichever occurs,first, any
municipality desiring to execute a contract shall award the contract
to the bidder which it determines to be the lowest responsible
bidder, and each participating municipality shall then enter into a
separate contract with the successful bidder for the ~aterlals,
supplies or work advertised. Xnasmucb as the purpose of this
Agreement is to allow the participants to benefit from purchasing
labor ~nd ~a~erials in larger quantities, each mun~cipality agrees to
order and pay for the estimated quantities of goods, ~aterials,
supplies and labor purchased for them under this ~oint Agreement as
initially requested by them; consistent with their actual needs.
5. &11 advertisinS costs in connection with the proposed Purchase
of any ~aterlals, supplies or work shall be borne equally by the
6. Not withstanding any other language to the contrary, each
~cipatity ~erves the right to reject any or all bids, in whole
or in part, in connection with the proposed contract of any
· atertals, suppl!e~ or work.
?. It ~s understoo~ and agreed that each Partlcfpat~ng municipality
will make its own separate ~ontract with the successful bidder, that
each part~cipating munlc~pa!ity shall only be liabl~ to the
successful bi~er for materials, supplies or work contracte~ for by
such mun/c~pality without any 1lability for purchases contracted for
by any other partiolpating mun/cipality, and each successful bl~der
shall be required to bill each participating municipality directly
for the materials, supplies or work ordered by it.
8. In the event of any dispute between a municipality and a
suocessfu! bidder arising after a contract has been executed, such
dispute shall be handled by and between the particular municipality
affected and the contractor.
9. By agreement of all ~he parties hereto any other municipality
may become a participant to this procedure.
10. Each party hereto further agrees to save harmless any of the
other parties hereto suffering loss or damage with respec~ to the
contract supplier for raj'lure to pay for any items actually ordered
or failure to take the amount initially designated My such party and
included in the award on behalf of such party pursuant to this
contract.
BE IT RESOLVED by the City Council of the City of Columbia Heights, as
follows:
1. That the Public Works Director is hereby authorized to work
with the Public 'Works Directors of the cities of Frid!ey and New
Brighton in the development of plans and specifications for joint
bidding of concrete street maintenance and repair and asphalt
street sealcoating.
2. That consolidated advertisement of bids for concrete street
maintenance and repair and asphalt street sealcoating is authorized
between the cities of Frtdley and New Brighton.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS
THIS 14Ch DAY OF MARCH, 1983.
Offered by: Norberg
Seconded by: Hentges
Roll call: All ayes
ATTEST: ,
dd":Anne Student, Cd~,c~[-.l Secretary
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C 1 TY COLL GHTS
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Robert S.
~ki, City Manager