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HomeMy WebLinkAboutResolution 97-38RESOLUTION NO. 97-38 BEING A RESOLUTION ESTABLISHING THE CITY OF COLUMBIA HEIGHTS' YOUTH INITIATIVE COMMISSION AND APPROVING ITS BY-LAWS AND PROCEDURES BE IT RESOLVED BY THE YOUTH INITIATIVE COMMISSION OF THE CITY OF COLUMBIA HEIGHTS, that the following rules of procedure are adopted: ARTICLE I. NAME WHEREAS: The Youth Initiative Commission is established and so named in accord with City Code. ARTICLE II. PURPOSES AND OBJECTIVES WHEREAS: The goals of the Youth Commission are as follows: * To advocate for youth and their environment as a community priority; * To promote the development of youth socially, emotionally, spiritually, educationally and physically; * To identify and prioritize unmet needs of area youth; * To recommend strategies and solutions to meet identified needs of youth; * To encourage community and school involvement through dissemination of information; * To evaluate commission activities on an ongoing basis. * To promote the seven identified core values of Values First. ARTICLE III. MEMBERSHIP AND VOTING Section 1. WHEREAS: The Youth Initiative Commission shall consist of sixteen (16) representatives. Fourteen (14) are chosen from students attending schools licensed by the State of Minnesota and home schools located within the City of Columbia Heights Section 2. WHEREAS: The fourteen (14) students selected from Columbia Heights Schools are as follows: Three from grade 12 Three from grade 11 Two from grade 10 Two from grade 9 Two from grade 8 Two from grade 7 Two youths at large are selected from within the corporate limits of Columbia Heights and/or Hilltop but do not attend Columbia Heights schools. These two people will be in addition to the fourteen and the intent is not meant to supplement the existing numbers. WHEREAS: The Commission itself will have input in the selection process. WHEREAS: No student shall serve as a youth member on the Commission beyond August 31st in the year in which the youth graduates from Columbia Heights High School or in which they reach 19 years of age or if they cease to be enrolled in Columbia Heights High School. WHEREAS: Youths are limited to one single consecutive two year term. The youth may reapply after one year's absence from the Commission as voting member. WHEREAS: Each member of the Commission shall be entitled to vote at all regular and special meetings of the Commission. WHEREAS: Youths with expired terms can act as advisors but not have voting privileges. Section 3. WHEREAS: Anytime a member does not record his/her vote, an abstention must be entered as such in the minutes with a reason recorded. ARTICLE IV. MEETINGS OF THE COMMISSION Section 1. WHEREAS: Regular meetings of the Commission shall be held each month. Specific times and locations to be determined at the first meeting along with the selection of officers. Section 2. WHEREAS: A majority of the members of the Commission shall constitute a quorum in order to accomplish Commission business. Section 3. WHEREAS: At least three days' notice reminder of each monthly and special meeting shall be given to each member of the Commission either personally or by mail addressed to such member at the address appearing from the records of the Commission. WHEREAS: Such notice shall state the date, time, place and purpose of the meeting. Section 4. WHEREAS: Any Commission member missing three meetings without satisfactory explanation to the Commission may forfeit his/her membership. The Commission, by resolution, may recommend to the City Council and School District #13 that such a member be replaced by a person to serve the remainder of that member's term. Section 5. WHEREAS: A Commission member who attends a meeting of the City Council and/or School Board as a representative of the Commission should follow these guidelines: 1) Copies of any report should be made available to each member of the Council and/or School Board. Such a report may be delivered orally. 2) The representative should answer questions about the Commission's policies if these are addressed to him/her by the Council and/or School Board. 3) The representative should support the Commission's majority report and should not present his/her own point of view nor that of the minority unless specifically asked. 4) The representative may ask the Council and/or School Board to meet jointly with the Commission before making a determination which reverses or is contrary to the recommendation of the Commission. 5) Meetings for the summer months, June-July-August, can be suspended by a majority vote of the Commission. ARTICLE V. OFFICERS The officers of the Youth Initiative Commission shall be Chairperson, Vice Chairperson and Secretary. 1) The Chairperson shall preside at all meetings. The duties of this office shall also include; initiating meetings, calling meetings to order; doing public presentations or delegating another member to do so; encouraging participation from all committee members; following up on problems of member non-attendance; arranging for speakers at committee meetings; setting up agenda. 2) The Vice Chairperson shall perform all the duties of the Chairperson in his/her absence. The duties of this office shall also include; assisting Chairperson with any agreed upon task; perform duties of administrative recorder in his or her absence; securing another member to perform these duties; setting up agenda. 3) A Secretary shall be elected to serve in the absence of the Chairperson to open any meeting. The duties of this office shall also include; recording member attendance at meetings; informing chairperson of members that are reaching absence limit; taking minutes at meetings; setting up agenda; official correspondence; seeing that staff person receives minutes/ agenda by deadline; meeting with staff person at recorder's convenience for editing. 4) The Secretary shall be responsible for keeping records of the Commission and performing such other services for the Commission as are customary to this role. Section C. ELECTION OF OFFICERS The members shall elect all officers for the Youth Commission for terms of one year and each shall hold office until they shall resign or shall be removed or disqualified or until their successors are elected. Elections shall be held in September of each year. Section D. VACANCIES OF OFFICERS In case any office of the Youth Commission becomes vacant by resignation, retirement, removal, disqualification, illness, death or any other cause, a majority vote of the membership, shall elect an officer to fill the unexpired term. The officer elected shall hold office and serve until the next election of officers. ARTICLE VI SUBCOMMITTEES Section 1. The Chairperson shall appoint subcommittees as needed. Section 2. The Chairperson may appoint a chairperson for each subcommittee or may serve in this capacity him/herself'. Section 3. The Chairperson is an ex-officio member of all subcommittees. ARTICLE VII AMENDMENTS TO BYLAWS These bylaws may be amended by the City Council by a · recommendation of the majority of the Commission at any regular meeting providing notices of such amendment request is given at the preceding regular meeting. ARTICLE VIII RULES Except where otherwise provided by these rules, the proceedings of the Commission shall be governed by Roberts Rules of Order, Revised. NOW, THEREFORE BE IT RESOLVED that the Columbia Heights City Council hereby establishes a Youth Initiative Commission and approves its bylaws and procedures. Passed this 27th day of May, 1997. Offered by: Seconded by: Roll call: Jolly Ruettimann Ail ayes o-7~nne Stude~t,"-Council Secretary ay~ Joseph St~urdevant