HomeMy WebLinkAboutJune 24, 2002 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
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ADMINISTRATION
June 21, 2002
Mayor
Gary L. Peterson
Councilmembers
Marlaine Szurek
Julienne Wyckoff
Bruce Nawrocki
Robert .4. Williams
City Manager
Walter R. Fehst
Thc following is thc agenda for the regular meeting of thc City Council to be held at 7:00 p.m. on Monday,
June 24, 2002 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
Invocation: Pastor Peter Law - Community Methodist.
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
e
ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
o
PROCLAMATIONS, PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclamations-none
B) Presentations
1) Officer Paul Frakie
2) Corporal Paul Bonesteel
C) Introduction of New Employees
1) Ben Mathson, Public Works Maintenance Worker
2) John Creely, Assistant Fire Chief
Recognition -none
D)
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent A enda item as follows:
1) Minutes for Approval
MOTION: Move to approve the minutes of the June 10, 2002, regular City Council meeting as
presented.
2)
Establish Work Session Meeting Date for July 15, 2002 beginning at 7:00 p.m. in Conference Rm. 1
MOTION: Move to establish Work Session meeting date for Monday, July 15, 2002 beginning at
7:00 p.m., in City Hall Conference Room 1.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAl OPPORTUNITY EMPLOYER
City Council Agenda
June 24, 2002
Page 2 of 3
3) Authorize final payment for Jackson Pond fence, City Project 0009
MOTION: Move to accept the work for Jackson Pond Fence, City Project 0009 and authorize final
payment of $1,253.25 to Security Fence and Construction, Inc. of Minneapolis, MN.
4)
Establish heating date of July 8, 2002 for Revocation or Suspension of a license to operate a rental
property at 1300-1302, 1316-1318, 1324-1326 Circle Terrace Blvd NE.
MOTION: Move to Establish a Heating Date of July 8, 2002 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Edward Fragale at
1300-1302, 1316-1318, 1324-1326 Circle Terrace Blvd NE.
5)
Approve Business License Applications
MOTION: Move to approve the items as listed on the business license agenda for June 24, 2002 as
presented.
6)
Approve Payment of Bills
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 98499 through 98730 in the amount of $3,923,191.46.
PUBLIC HEARINGS
A) Rental Housing Revocation for 1816 44th Avenue NE
MOTION: Move to waive the reading of Resolution No. 2002-43, there being ample copies available to
the public.
MOTION: Move to adopt Resolution No. 2002-43, being a Resolution of the City Council of the City
of Columbia Heights approving Revocation pursuant to Ordinance Code section 5A.408(1) of the Rental
License held by Michael Haase Regarding Rental Property at 1816 44th Avenue NE.
ITEMS FOR CONSIDERATION
A) Other Resolutions and Ordinances
1) Second reading of Ordinance No.1448, being an ordinance amending Chapter 6, Section 53, of the
Charter of the City of Columbia Heights pertaining to Powers and Duties of the Ci_ty Manager.
Move to waive the reading of Ordinance No. 1448, there being ample copies available to the public.
Move to adopt Ordinance No. 1448, being an ordinance pertaining to Powers and Duties of the City
Manager.
B) Bid Considerations - none
C) Other Business
1) Approve agreement with Xcel Energy for the undergrounding of overhead lines on Central Avenue
from 41~t to 43rd Avenues and authorizing a total payrnent in the amount of $108,001.
Move to approve the agreement with Xcel Energy for the undergrounding of overhead lines on
Central Avenue from 41st to 43rd Avenues and authorizing a total payment in the amount of
$108,001 with 50% ($54,001) from Special Projects Fund #226-49846-3050 and 50% ($54,000)
from Cable Fund #225-49000-3050, and authorize the Mayor and City Manager to enter into an
agreement for the same.
City Council Agenda
June 24, 2002
Page 3 of 3
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
B) Report of the City Attorney
e
GENERAL COUNCIL COMMUNICATIONS
A) Minutes of Boards and Commissions
1) Meeting of the Economic Development Authority on May 20, 2002.
2) Meeting of the Public Library Board of Trustees of June 4, 2002.
10. CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Please note the public may address the
Council regarding specific agenda items at the time the item is being discussed.)
11. COUNCIL CORNER
12. ADJOURNMENT
WF/pvm
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
JUNE 10, 2002
THESE M'INUTE,9 HAVE
NOT BEEN APPROVED.
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, June
10, 2002 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota.
Heidi Albrecht, Director of Christian Outreach at St. Matthew's Lutheran Church gave the invocation.
CALL TO ORDER/ROLL CALL
Mayor Peterson called the meeting to order at 7:05 p.m.
Present: Mayor Peterson, Councilmember Szurek,-Councilmember Wyckoff, Councilmember Williams, and
Councilmember Nawrocki
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA - none.
PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclamations - none
B)
Presentations
Mayor Peterson introduced Rita Norberg, the 2002 Columbia Heights Humanitarian of the Year.
Peterson read an abbreviated list of Ms. Norberg's contributions to the community and presented her
with a plaque. Norberg stated her appreciation in an acceptance speech.
c)
Introduction of New Employee
Kevin Hansen, Public Works Director, introduced Chris Owens, the new Public Works Maintenance
employee, and stated that Mr. Owens has nine years of experience and would be a welcomed addition to
staff. Chris Owens thanked the City Council for the opportunity to work for the City of Columbia
Heights.
D) Recognition - none
CONSENT AGENDA
Motion by Nawrocki, second by Wyckoff, to approve the Consent Agenda items as follows:
1) Minutes for Approval
Motion approve the minutes of the May 28, 2002, regular City Council meeting as presented.
2)
Establish a hearing date of June 24, 2002 for revocation or suspension of a license to operate a rental
property within the City of Columbia Heights against Michael Haase at 1816 44th Avenue NE.
Motion to establish a hearing date of June 24, 2002 for revocation or suspension of a license to
operate a rental property within the City of Columbia Heights against Michael Haase at 1816 44th
Avenue NE.
3) Approve Business License Applications
Motion to approve the items as listed on the business license agenda for June 10, 2002 as presented.
City Council Minutes
June, 10, 2002
Page 2 of 7
4) Approve Payment of Bills
Motion to approve payment of the bills out of the proper funds, as listed in the attached check
register covering Check Number 98295 through 98498, in the amount of $621,525.82.
Nawrocki asked to correct the correction of the May 13 minutes, stating that the Burlington
Northern area from California Street to the alley was received free of charge through negotiations,
and that we paid no money for it.
Upon vote: All ayes. Motion carried.
PUBLIC HEARINGS
Public Hearing called for Revocation/Suspension of Rental Housing License at 1816 44th Avenue
Mayor Peterson closed the Public Hearing regarding revocation or suspension of the rental license held
by Michael Haase for rental property at 1816 44tn Avenue until such time all interested parties can be
properly notified.
ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions
1) Adopt Ordinance//1447, Being an ordinance Designating certain land use of public properties in
blocks 73, 95, and 100, Columbia Heights Annex (Lomianki Park).
Motion by Szurek, second by Williams, to waive the reading of Ordinance No. 1447, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Szurek, second by Williams, to adopt Ordinance #1447, being an ordinance amending
Ordinance #831; being an ordinance designating certain land use of public properties in blocks 73,
95, and 100, Columbia Heights Annex, also known as Lomianki Park.
Nawrocki commented that chains at the park entrance do not impact usage, as this is a passive area.
He felt that the cost of mowing was not a great drain on the budget and that initial funds received
were to be used for care of the park. Nawrocki described the amount of noise generated from the
switching yard, the railroad's original need of a slope easement to facilitate the switching yards and
the concerns initial blasting of the area. The council, at that time, agreed the industrial uses would
remain, but as an off set for residents the rest of the area would be designated as park.
NawrocM stated that the current council was concerned to keep a commitment with Habitat for
Humanity, but were now willing to break a commitment to these residents. He asked that the motion
be defeated.
Wyckoff indicated she received calls of support in her decision that "a promise is a promise ". She
felt the important thing is to reassure citizens that we are concerned for our residents. Wyckoff
stated that we should keep and improve this area.
Szurek stated that this council made the commitments to Habitat and the promise to these residents
were made by another council. She indicated that she represents the best interests of all 18, 000
people in this community. She indicated that most residents do not know where this area is, and it
should not only be for the use of a few families.
Williams stated that development of this area would bring in tax dollars, and indicated the need to
represent all Columbia Heights residents. He stated that an alternative would be to sell this property
to adjacent residents and if they do not want it, to look at development.
City Council Minutes
June, 10, 2002
Page 3 of 7
Nawrocki referred to a letter he received from a resident expressing her concern about the park,
strongly urging City Council to not do what is proposed.
Wyckoff indicated that initially she was for development of the area, until researching the history of
the area. She would agree to sell it to the residents.
Williams stated that we must look to the future, and questioned that an industrial area was put in a
residential neighborhood Nawrocki indicated that the area was zoned industrial long before he was
on the council Nawrocki stated that looking ahead to what is good for the community, we should not
give up parkland.
Peterson stated that at the goal setting tour, development of this area was the Council's number one
priority. If there was a promise to residents, it was for a buffer, but townhomes would also serve as a
noise buffer. He indicated that in visiting the area he felt like he was trespassing. The Park
Commission stated in 1991, and again this year, that there is no need for this parkland. Peterson
stated this is only taking land on the boundary by the industrial area. The rest of the area will
remain unchanged.
Terry 0 'Brien, 3810 Main Street, stated he is unfamiliar with half of the parks in the city. 0 'Brien
read a statement to council of original events at Lomianki Park, which would include a picnic park,
playground park, and nature area. Residents raised $6,000 so the City could develop the middle
area of the park. He was concerned that some day Council will also sell the middle portion of land.
0 'Brien stated that the City Attorney indicated the City had no obligation to the residents for the
$6,000, but may have a moral obligation. He asked the Mayor and Council to honor the commitment
as a moral obligation to its citizens.
Upon vote: Williams, aye; Szurek, aye; Wyckoff, nay; Nawrocki, nay; Peterson, aye. 3 ayes - 2
nays. Motion carded.
Peterson urged adjacent citizens, if they have an interest in purchasing the property for their own
use, to contact the city planner.
ORDINANCE NO. 1447
BEING AN ORDINANCE AMENDING ORDINANCE # 831; BEING AN
ORDINANCE DESIGNATING CERTAIN LAND USE OF PUBLIC PROPERTIES IN
BLOCKS 73, 95, AND 100, COLUMBIA HEIGHTS ANNEX
The City Council of the City of Columbia Heights does ordain:
Section 1: That Section 1 of Ordinance # 831 which states: The following ,!~roperties shall be designated for park
usage: Lots 16 through 28, Block 95 lying between 37th and 38"' Avenues, possibly to be used as a picnic
park. Lots 19-30 and the Westerly 75 feet of Lot 18, inclusive, Block 100, lying between 3§~ and 39~
Avenues with a proposed use as a play park area. Lots 23 through 30, inclusive, Block 73, proposed as a
nature park.
Is hereby amended to read as follows:
The following properties shall be designated for park usage: Lots 19-30 and the Westerly 75 feet
of Lot 18, inclusive, Block 100, lying between 38th and 39th Avenues with a proposed use as a play park
area. Lots 23 through 30, inclusive, Block 73, proposed as a nature park.
Section 2:
That section 2 of Ordinance # 831 which states: That the following described parcels be designated for
continued industrial use: Lots 29 and 30, Block 95, lying south of 38th Avenue, Lots 16 through 18,
Block 100, and Lots 16 through 22, Block 73.
City Council Minutes
June, 10, 2002
Page 4 of 7
Is hereby amended to read as follows:
That the following described parcels be designated for continued industrial use. Lots 16 through
18, except for the westerly 75 feet of Lot 18, Block 100, and Lots 16 through 22, Block 73.
Section 3: This ordinance shall be in full force and effect from and after 30 days after its passage.
First Reading: May 28, 2002
Second Reading: June 10, 2002
Date of Passage: June 10, 2002
2) First reading of Ordinance No. 1448, being an ordinance amending Chapter 6, Section 53, of the
Charter of the City of Columbia Heights pertaining to power and duties of the City Manager.
Nawrocki indicated that he pointed out at the last Charter Commission meeting that this section was
not included in the previous recommendation. He requested assurance that this item and the
previous recommendation are combined.
Motion by Williams, second by Szurek, to waive the reading of Ordinance No. 1448, pertaining to
powers and duties of the City Manager, there being ample copies available to the public. Upon vote:
All ayes. Motion carried.
Motion by Williams, second by Szurek, to schedule the second reading of Ordinance No. 1448, for
Monday, June 24, 2002, at approximately 7:00 p.m.
Williams read an e-mail from Charter Commission Chairperson Tammera Erickson, which stated
that this topic affects three provisions of the City Charter. It was previously thought to only affect
two sections. The Charter Commission voted to send the language of the third section to Council for
consideration. The Charter Commission is waiting to see the final language to be placed on the
ballot.
Jim Hoefi, City Attorney, stated this is the same issue as previously voted upon, regarding over-site
of the Police Department by the City Manager versus the Mayor. The concern is to make sure the
voters are not confused. He stated that there would be a lot of language on this ballot, and will take
voters time to read through it.
Wyckoff asked if this topic has even been taken to the voters before. Peterson stated that it had been
discussed by the Charter Commission before, but never came forward. The option of a four year
term for the Mayor was on a previous ballot, but failed.
Nawrocki stated that he is opposed to the City Manager, versus the Mayor, overseeing the Police
Department. He commended the Charter Commission Chairperson for indicating that there would
be pro and con information made available to the residents. He questioned the anticipated process
to inform the residents. Williams stated that the Charter Commission would be responsible to get
the word out to the public. Peterson indicated that the City Manger is under direction of the entire
City Council; therefore the Police Department would also be under direction of the City Council.
Fehst stated the Charter Commission would create a resident information packet, publish in the
local newspaper, and may do a citywide mailing. Nawrocki stated that he would support a mailing.
Upon vote: All ayes. Motion carried.
City Council Minutes
June, 10, 2002
Page 5 of 7
Peterson invited the Boy Scouts present from Troop Itl19 to be introduced. The Scouts indicated they
are working toward their citizenship badges.
Bid Considerations - none
Other Business - none
ADMINISTRATIVE REPORTS
Report of the City Manager
Upcoming Work Session Items
· Review undergrounding agreement to bury overhead lines
· Review agreement with Minneapolis for temporary traffic signals. (The Mpls. portion of
Central Avenue project has been stalled for another year)
· Liquor store discussion
Nawrocki indicated that the June 17th work session meeting had not been established. Deputy City Clerk
Muscovitz read the approved motion from the May th · . .
28 meettng estabhshtng the June 17th work session
meeting.
Fehst updated Council on final legislative action. The AMM has established a work committee and is
looking for input on affordable housing. Fehst referred to the Southern Anoka County Chamber of
Commerce, which services Columbia Heights, Fridley, Hilltop, and Spring Lake Park, which anticipates
incorporating the cities of New Brighton and Moundsview.
Fehst thanked the City Council for allowing him to attend the city management exchange program in
Sweden and described the activities.
Wyckoff questioned what is happening with the two residential properties the City purchased on Central
Avenue. Fehst stated that staff is researching possible ownership of the restaurant next to these
properties. Wyckoff questioned renting out the homes. Hoefi stated that the homes are substandard.
Report of the City Attorney - none
GENERAL COUNCIL COMMUNICATIONS Minutes of Boards and Commissions
· Meeting of the April 16, 2002 Economic Development Commission
· Meeting of the May 6, 2002 Traffic Commission
· Meeting of the May 22, 2002 Park and Recreation Commission
Nawrocki questioned the reference to the Huset Park Master Plan bids in the Park and Recreation
Commission minutes. Fehst indicated this has been in process for a long time. Nawrocki stated that
these funds could be better used to repair volleyball and tennis courts.
Nawrocki questioned the Recreation Commission's desire that proceeds of Lomianki Park go to the
Parks fund. Fehst stated that any money given to the Park's fund would be well used on city parks.
CITIZENS FORUM
Harold Hoium, 4315 5th Avenue, indicated that at the next work session he would request the City Manager,
City Attorney, and several Councilmembers tender their resignation, stating his displeasure with the City.
City Council Minutes
June, 1 O, 2002
Page 6 of 7
COUNCIL CORNER
Nawrocki commended Assistant to the City Manager Linda Magee for the written response received
regarding questions raised at the last City Council meeting. He referred to the item on past mayor and
council salaries.
Nawrocki indicated the need to repair the street on 40th Avenue, between Hayes and Arthur, and Cleveland
Street, south of 40th Avenue. He questioned the status of the curb work at 686 46 ~ Avenue discussed at the
last assessment hearing.
Nawrocki offered in formation from the AMM annual meeting, where the topic was "2001 Property Tax
Reform ". Nawrocki stated he would sign up to be on the AMM Transportation and Government Committee.
Nawrocki referred to a newspaper article which included median household incomes in metro communities,
with Columbia Heights near the bottom, which he stated was a direct reflection on resident's inability to
pay increasing costs.
Nawrocki stated that the grass needs to be cut at 4356 6t~ Street, and old sod needs, to be removed from the
alley between 4th and University at 44th to 45th. Nawrocki objected to McClanahan s response relative to
Excel tree trimming. He indicated that some branches from last year need to be picked up at the Southeast
end of Labelle No. 1 slope.
Nawrocki indicated that, "Actions speak louder than works, and practice what you preach ".
Wyckoff indicated that the Gold Eagle Laundry would not be a drycleaner. She referred to the Library's
"Read and Bloom" brochure.
Szurek also referred to the newspaper article on income, and stated this was a reflection on how our city
has been allowed to deteriorate.
Szurek thanked everyone that attended the Memorial Day ceremony at city hall, and indicated the need to
show respect and to support our young people in the military.
Williams asked that everyone pray for the peace and prosperity of our city. He referred to the Mayor and
City Manager volunteering time at the building of a Habitat home.
Williams read several items from Bits and Pieces and wished everyone a happy Fathers Day.
Williams added, "by our words we will be justified, and by our words we will be condemned".
Nawrocki complimented Williams' daughter, indicating they both have very dedicated daughters.
Nawrocki stated he had a call asking if nine additional Habitat homes were planned in the City. Fehst
stated he spoke with Julie, from Habitat for Humanity, who indicated there were no other homes planned
with the city or privately. He stated that the Habitat home at 4045 Washington Street has changed hands.
In reference to the newspaper article on income, Peterson stated that additional upscale housing would be
positive, along with the goal to improve our housing stock. He stated that he believes in Habitat homes and
does volunteer his time. The program is available to anyone willing to be involved and put in their time.
Peterson stated, "Don't take ourselves to seriously, enjoy life, and do a random act of kindness. Smile and
treat people nice, and they will smile back and treat you nice."
City Council Minutes
June, 10, 2002
Page 7 of 7
ADJOURNMENT
Mayor Peterson adjourned the meeting at 9:10 p.m.
Patricia Muscovitz, Deputy City Clerk
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: June 24, 2002
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: 5-A-2 CITY MANAGER' S APPROVAL
ITEM: Establish W orkSessionMeeting BY: Wa ltFehst BY: ~f~'--
Dates for July 2002 DATE: June 19, 2002 DATE:
NO:
It is recommended that Work Session meeting be scheduled for Monday, July 15, 2002 beginning at
7:00 p.m., in City Hall Conference Room 1.
RECOMMENDED MOTION:
MOTION: Move to establish a Work Session meeting date for Monday, July 15, 2002 beginning at 7:00
p.m., in City Hall Conference Room 1.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 6/24/02
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: 5~A-~ PUBLIC WORKS~ ~~
ITEM: AUTHORIZATION FOR FINAL PAYMENT FOR BY: K. Hansen ~ BY:
JACKSON POND FENCE, CITY Pi~OJECT 0009 DATE: 6/18/0;~ti' DATE:
Background:
The Contractor has completed the Jackson Pond Fence Project. The work consisted of removing existing materials as needed,
covering or replacing the posts, installing new gates and vinyl covered chain link fabric with top rails and bottom tension wire. The
final contract amount is slightly less than the original bid.
Analysis/Conclusions:
Staff is recommending approval of £mal payment to Security Fence and Construction, Inc. and final acceptance of the work. A
copy of the Engineer's Acceptance Report and paymem voucher is attached.
Recommended Motion: Move to accept the work for Jackson Pond Fence, City Project 0009 and authorize f'mal payment of
$1,253.25 to Security Fence and Construction, Inc. of Minneapolis, Minnesota.
Attachments:
Engineer's Acceptance Report
Payment Voucher
COUNCIL ACTION:
CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
ENGINEER'S REPORT OF FINAL ACCEPTANCE
JACKSON POND FENCE
CITY PROJECT NUMBER 0009
June 18, 2002
TO THE CITY COUNCIL
COLUMBIA HEIGHTS, MINNESOTA
HONORABLE MAYOR AND CITY COUNCIL MEMBERS:
This is to advise you that I have reviewed the work under contract to Security Fence and
Construction, Inc. The work consisted of removing existing materials as needed, covering or
replacing the posts, installing new gates and vinyl covered chain link fabric with top rails and
bottom tension wire. The contractor has completed the project in accordance with the contract.
It is recommended; herewith, that £mal payment be made for said improvements to the contractor
in the amount as follows:
ORIGINAL CONTRACT PRICE
CHANGE ORDERS
FINAL CONTRACT AMOUNT
FINAL WORK APPROVED
ALL PRIOR PAYMENTS
BALANCE DUE
Sincerely,
C~_~ OF Q LUMBIA HEIGHTS
$ 25,120.00
$ 0.00
$ 25,120.00
$ 25,065.00
($ 23,811.75)
$ 1,253.25
CITY OF COLUMBIA HEIGHTS
CONSTRUCTION PAYMENT VOUCHER
ESTIMATE NO.
Final
DATE:
June 13,2002
May 31,2002
Jackson Pond Fence
0009
PERIOD ENDING:
CONTRACT:
PROJECT NO.
TO:
SECURITY FENCE AND CONSTRUCTION, INC.
4831Washington Street, N.E.
Minneapolis, MN 55421
763-574-1893
·/~.. Original Contract Amount
B. Total Addition
C. Total Deduction
D. TOTAL CONTRACT AMOUNT
E. TOTAL VALUE OF WORK TO DATE
F. LESS RETAINED (0%)
G. Previous Payment(s) ........................................................................................................................
H. TOTAL APPROVED FOR PAYMENT THIS VOUCHER (FINAL)
I. TOTAL PAYMENTS INCLUDING THIS VOUCHER
$25,120.00
$0.00
$0.00
$25,120.00
$25,065.00
$0.o0
($23,811.75)
$1,253.25
$25,065.00
APPROVALS
Pursuant to our fieldld~)bse~ations, I hereby recommend for payment the above stated
amount for work per~rmed Ihrough May 31, 2002.
Signed by: ,,-~~
K~/ln ~~~}~l-blic Works Dl'~rector
Signed by: ~
Construction, Inc. Date
Dat~
CITY OF COLUMBIA HEIGHTS
JACKSON POND FENCE
CITY PROJECT NO. 0009
FINAL PAYMENT
NO. ITEM
1
2
3
4
5
6
7
8
9
10
Remove top rail and barb wire
Remove C.L. fence fabric
Remove C.L. gate(s)
Remove comer fence posts and line posts on 43rd Avenue
F&
F&
F&
F&
F&
F&
C.L. fence corner posts, bracing & corner loop tops
fence line sieve posts (black)
loop tops (black)
top rail (black)
14' gates (black)
vinyl coated C.L. fabric w/bottom tension cable (black)
TOTAL VALUE Of WORK TO DATE
LESS PREVIOUS PAYMENT
.UNIT QUANT. UNIT PRICE
L.F. 1,520 $0.50
L.F. 1,520 $0.75
Ea. 3 $50.00
Ea. 22 $30.00
Ea. 3 $225.00
Ea. 145 $40.00
Ea. 145 $6.00
L.F. 1,464 $2.25
Ea. 2 $1,100.00
L.F. 1,464 $6.50
AMOUNT
$760.00
$1,140.00
$150.00
$660.00
$675.OO
$5,80O.OO
$87O.OO
$3,294.00
$2,200.00
$9,516.00
$25,065.00
($23,811.75)
TOTAL APPROVED FOR PAYMENT THIS VOUCHER $1,253.25
CITY COUNCIL LETTER
Meeting of: June 24, 2002
AGENDA ~%c e.~"- ORIGINATING CITY MANAGER
SECTION: DEPARTMENT: APPROVAL
NO: Fire
ITEM: Establish Hearing Dates BY: Charlie Thompson BY:
License Revocation, Rental Properties
DATE: June 19, 2002 DATE:
NO:
Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested
against the following owners regarding their rental property for failure to meet the requirements of the Residential
Maintenance Codes.
1. EdwardFragale ............................................................. 1300-1302, 1316-1318, 1324-1326 Circle Terr.
RECOMMENDED MOTION: Move to Establish a Hearing Date of July 8, 2002 for Revocation or Suspension of
a License to Operate a Rental Property within the City of Columbia Heights against Edward Fragale at 1300-
1302~ 1316-1318~ 1324-1326 Circle Terrace Blvd NE.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: June 24, 2002
AGENDA SECTION: ~ ORIGINATING DEPT.: CITY MANAGER
NO: ,~'//~ -~ License Department APPROVAJ_,
ITEM: License Agenda BY: Shelley Hanson ~. DATE:~//J~
NO: DATE: June 20 2002 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the June 24, 2002 City Council meeting.
consists of applications for Contractor licenses for 2002.
This agenda
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for June 24, 2002 as presented.
COUNCIL ACTION:
TO CITY COUNCIL June 24, 2002
*Signed Waiver Form Accompanied Application
2002 BUSINESS LICENSE AGENDA
CONTRACTORS LICENSES
BLDG
McPhillips Bros. Roofing
Coy's Masonry
*LeVahn Bros.
2590 Centennial Dr. No. St Paul
3819 Tyler St, Col. Hts.
12700 Bass Lake Road
$50.00
$50.00
$50.00
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
cotr~cII~ ~~o o~: ~)~ ?4 ~ Ya~
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Check Number ~>~- through. ~ ~' 7 ~t9
in the amount of$ 3~.~['~]. t'{{o .
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
ACS FINANCI~ SYSTEM
06/20/2002 15
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06/24/02 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.40 PAGE 1
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
ANDERSON/LIN-DA
ASSOC OF METRO MUNICIPAL
BECKER/KELLY
BELLBOY CORPORATION
CSUS FOUNDATION
DAVES SPORT SHOP
EAST SIDE BEVERAGE CO
FLOORS NORTHWEST INC
GENUINE PARTS/NAPA AUTO
HANSEN/KEVIN
HEIGHTS THEATER
JONSON BROS. LIQUOR CO.
LETS PLAY SOFTB~L
MEDICINE LAKE TOURS
MN DEPT OF ADMINISTRATIO
NORTHEAST STATE BANK
PURTLE/DAVID
QWEST COMMUNICATIONS
RETHWILL/LAURA
RICHFIELD BK-PORTER TRUS
RONNING/STEPHENIE M
SAMS ~6310
STATE OF MINN.DEPT.LABOR
VERIZON WIRELESS
VISA
VOIGTS BUS COMPANIES
XCEL ENERGY (N S P)
~FINI~ PLUS FEDERk5 CR
FIRST COMMUNITY CREDIT U
HEALTH PARTNERS
ICMA RETIREMENT TRUST 45
JEFFERSON PILOT
MN CHILD SUPPORT PAYMENT
ORCHARD TRUST COMPANY
PERA
PUBLIC MANAGERS ASSOCIAT
UNION 320
UNITED WAY
VANTAGEPOINT TRANSFER -
WELLS FARGO - PAYROLL AC
WI DEPARTMENT OF REVENUE
AMERICINN
BATTERIES PLUS
BECKA/MICHELLE
BECKER/KELLY
BELLBOY BAR SUPPLY
BELLBOY CORPORATION
98499 25.00
98500 30.00
98501 93.85
98502 1,478.70
98503 120.00
98504 6,789.61
98505 31,551.66
98506 452.63
98507 148.11
98508 56.03
98509 200.00
98510 3,970.26
98511 25.00
98512 1,677.00
98513 453.94
98514 1,400,000.00
98515 2,350.00
98516 179.24
98517 277.47
98518 115.94
98519 209.81
98520 307.98
98521 20.00
98522 248.22
98523 3,340.36
98524 1,949.50
98525 357.15
98526 400.00
98527 2,380.00
98528 56,444.54
98529 11,795.97
98530 640.26
98531 707.43
98532 7,160.50
98533 27,681.45
98534 40.00
98535 1,126.16
98536 39.00
98537 225.00
98538 159,286.21
98539 294.62
98540 214.58
98541 52.43
98542 50.00
98543 273.32
98544 2,097.34
98545 5,898.16
ACS FINANCIAL SYSTEM
06/20/2002 15
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06/24/02 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.40 PAGE 2
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
BISOGNI/CATHERINE
BYRNE/GERI
FRITZ COMPANY INC
FUCHS/JANE
GABLE/JOY
GENUINE P~TS/NAPA AUTO
GRAPE BEGINNINGS INC
GRIGGS-COOPER & CO
HERLOFSKY/DAVE
JOHNSON BROS. LIQUOR CO.
METROCALL - ATT MESSAGIN
MINNESOTA CROWN DISTRIBU
MN MUNICIPAL BEVERAGE AS
MOELLER/I~EN
NEW FRANCE WINE COMPANY
NORTHEAST STATE BANK
OFFICE DEPOT
PAUSTIS & SONS
PEPSI-COLA-7 UP
PETTY CASH - KAREN MOELL
PETTY CASH - KELLY BECKE
PETTY CASH - MARY DUGDAL
PHILLIPS WINE & SPIRITS
QUALITY WINE & SPIRITS
QWEST COMMUNICATIONS
RAMIREZ/STEVE
RELIANT ENERGY MINNEGASC
SLTRBROOK/ELLEN
THE DEPOT
THOMPSON/CI~IE
WINE COMPANY/THE
WORLD CLASS WINE
XCEL ENERGY (N S P)
ABM EQUIPMENT
ACE HARDWARE
ADAM'S PEST CONTROL, INC
ALL SAFE FIRE & SECURITY
ALL SAINTS BR~ DISTRIB
ALTRA BLIND CLEANING
AMERICAN SEMI PARTS,SERV
AMERICAN WATER WORKS ASS
AMERIPRIDE
ANCOM COMMUNICATIONS INC
ANORA COUNTY PROPERTY RE
ANOXA COUNTY SHERIFFS DE
ANOKA CTY - CENTRAL COMM
APPLE LAND LAW ENFORCEME
98546 50.00
98547 50.00
98548 7,799.04
98549 50.00
98550 45.00
98551 49.08
98552 239.00
98553 5,236.01
98554 50.00
98555 14,454.09
98556 71.53
98557 3,212.94
98558 225.00
98559 42.55
98560 97.00
98561 1,300,000.00
98562 22.44
98563 2,336.20
98564 167.25
98565 96.17
98566 99.88
98567 125.13
98568 73,309.85
98569 41,994.87
98570 119.34
98571 20.00
98572 149.75
98573 20.00
98574 440.00
98575 117.12
98576 642.65
98577 678.25
98578 8,648.65
98579 285.11
98580 470.51
98581 66.56
98582 245.00
98583 659.27
98584 205.00
98585 5.33
98586 39.50
98587 69.70
98588 1,607.09
98589 225.00
98590 191.70
98591 382.75
98592 1,276.60
ACS FINANCIAL SYSTEM
06/20/2002 15
Check History
06/24/02 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.40 PAGE 3
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
APWA CONFERENCE REGISTRA 98593 485.00
ARCTIC GLACIER 98594 1,542.44
ASPEN EQUIPMENT 98595 166.84
ASPEN MILLS, INC. 98596 1,077.00
BAKER & TAYLOR CONT. SER 98597 3,069.76
BAKER & TAYLOR ENTERTAIN 98598 139.26
BARNA GUZY & STEFFEN LTD 98599 16,442.54
BATTERY CITY INC 98600 59.26
BAUER BUILT TIRE & BATTE 98601 85.67
BELLBOY BAR SUPPLY 98602 270.75
BIFF'S,INC. 98603 1,407.26
BITUMINOUS ROADWAYS, INC 98604 4,529.84
BLUEMELS TREE SERVICE 98605 10,770.70
BOOK WHOLESALERS INC 98606 265.65
BOYER TRUCK PARTS 98607 22.17
BRAKE & EQUIPMEI~ WAREHO 98608 341.52
BRODART 98609 23.10
CARDIN~ SERVICES 98610 135.00
CATCO PARTS SERVICE 98611 565.68
CDW-G 98612 192.56
CEMSTONE 98613 199.69
CENTER FOR ENERGY/ENVIRO 98614 250.00
CHISAGO LAKES DISTRIBUTI 98615 3,767.65
CITY PAGES 98616 433.00
CITY WIDE LOCKSMITHING 98617 297.44
CI~K PRODUCTS INC 98618 324.45
COCA-COLA BOTTLING MIDWE 98619 1,362.96
COLUMBIA HEIGHTS RENTAL 98620 59.88
CREIGHTON BRADLEY GUZZET 98621 5,597.18
CREST VIEW CORPORATION 98622 12,031.08
CSC CREDIT SERVICES 98623 25.00
DANKA 98624 271.91
DAVIES WATER EQUIPMENT C 98625 685.65
DENNOIL 98626 9,851.41
DELEGARD TOOL CO. 98627 363.22
DEMCO 98628 34.92
DETERMAN BROWNIE, INC 98629 503.92
DIAMOND VOGEL PAINTS 98630 545.81
DOUGS TV & APPLIANCE 98631 91.87
DPMS 98632 909.29
EAST SIDE BEVERAGE CO 98633 10,228.40
EGAN MCKAY 98634 1,714.46
ENLER & ASSOCIATE-PUBLIC 98635 810.00
EMP 98636 221.88
EXPERIAN 98637 288.95
EXTREME BEVERAGE 98638 480.00
FAST GLASS & MIRROR INC. 98639 246.00
ACS FINANCIAL SYSTEM
06/20/2002 15
Check History
06/24/02 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.40 PAGE 4
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
FIDELITY SERVICES INC 98640 4,728.22
G & K SERVICES 98641 586.88
GALE GROUP/THE 98642 88.34
GENERAL SAFETY EQUIPMENT 98643 25.70
GEN~3INE PANTS/NAPA AUTO 98644 272.81
GOODIN CO. 98645 8.48
GRAFIX SHOPPE 98646 94.64
GREENER PASTURES 98647 223.66
GRIGGS-COOPER & CO 98648 591.08
HAB INC 98649 200.00
HAPPEL DBA PLANSIGHT/JER 98650 5,647.20
HELMETS R US 98651 574.56
HOHENSTEINS INC 98652 5,229.30
HOME DEPOT 98653 51.72
HOME DEPOT #2802 98654 279.64
HORNADY MANUFACTURING CO 98655 125.60
HOUCHEN BINDERY LTD 98656 216.45
IKON OFFICE SOLUTION 98657 173.67
INSTRUMENTAL RESEARCH IN 98658 126.40
KENNEDY & GRAVEN 98659 1,833.21
KUETRER DIST. CO. 98660 28,880.35
LEAGUE OF MINNESOTA CITI 98661 180.00
LEAGUE OF MN CITIES INS 98662 34,280.00
LEAGUE OF MN HUMAN RIGHT 98663 50.00
LYNDE COMPANY 98664 815.49
MAC QUEEN EQUIPMENT CO. 98665 638.34
MARK VII DIST. 98666 30,031.77
MCI WORLDCOM COMM SERVIC 98667 6.02
MEDTOX LABORATORIES, INC 98668 216.00
MEDTRONIC PHYSIO CONTROL 98669 213.70
MENARDS CASHWAY LUMBER-F 98670 112.94
METRO FIRE 98671 1,842.06
METRO WELDING SUPPLY 98672 26.89
METROPOLITAN COUNCIL WAS 98673 51,992.10
MID-NORTHERN ELECTRIC 98674 3,150.00
MIDWAY FORD 98675 203.64
MIDWAY INDUSTRIAL SUPPLY 98676 863.61
MIDWEST TAPE 98677 230.81
MI~OLIS OXYGEN CO. 98678 5.28
MINNEAPOLIS SAW CO. 98679 602.31
MN FIRE SERVICE CERTIFIC 98680 510.00
MN HIGHWAY SAFETY & RESE 98681 542.00
NATIONAL ARBOR DAY FOUND 98682 15.00
NATIONAL ARBORIST ASSOCI 98683 15.95
NATL PUBLIC SAFETY INFO 98684 109.00
NORTH CENTRAL AMBULANCE 98685 70,991.03
NORTHERN TOOL & EQUIPMEN 98686 138.43
ACS FINANCI SYSTEM
06/20/2002 15
Check History
06/24/02 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.40 PAGE 5
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
NORTHWAY LANDSCAPING & 98687 97.50
O'GkqA/ANDREW 98688 55.00
OFFICE DEPOT 98689 881.24
OLLIES KITCHEN & VIT~LE 98690 439.31
P~K CONSTRUCTION COMPAN 98691 55,217.90
PARTS PLUS 98692 87.85
PARTS WAREHOUSE, INC 98693 315.00
PC SOLUTIONS 98694 1,425.08
PEPSI-COLA-7 UP 98695 405.25
PETTY CASH - REBECCA LOA 98696 23.70
PIONEER PRESS 98697 25.03
PIONEER RIM & WHEEL CO. 98698 62.16
PLUNKETT'S, INC 98699 89.67
POLICE INSTITUTE 98700 350.00
RAMSEY COUNTY 98701 253.82
RECORED BOOKS 98702 59.80
RESOURCE DOCUMENTS & ADV 98703 310.16
SAGE PUBLICATIONS 98704 25.00
SCHINDLER ELEVATOR CORP 98705 186.48
SIGN LANGUAGE & GOLDEN A 98706 76.31
STANWAY EXCAVATING 98707 527.18
STREICHER'S GUN'S INC/DO 98708 425.84
SUBURBAN LAWN CENTER INC 98709 23.03
SUN PUBLICATION 98710 811.80
SUPERIOR FORD INC. 98711 20,786.00
TECHIFAX BUSINESS SYSTEM 98712 1,588.93
TELEPHONE ANSWERING CENT 98713 75.70
THOMAS AND SONS CONSTRUC 98714 292,398.50
THOMAS ENTERPRISE 98715 500.00
TRANS-ALARM INC 98716 136.76
TRUGREEN CHEMLAWN 98717 2,285.49
UNITED RENT, S 98718 885.11
VERIZON DIRECTORIES CORP 98719 35.65
VERIZON WIRELESS 98720 164.65
VICTORY CORPS 98721 130.78
VIKING ELECTRIC SUPPLY 98722 38.58
VOSS LIGHTING 98723 32.75
WATER WAREHOUSE 98724 352.98
WESTERN UNION FINANCIAL 98725 46.50
WILLIAMS STEEL & HARDWAR 98726 161.73
WINE COMPANY/THE 98727 112.00
WW GRAINGER,INC 98728 67.22
XPECT FIRST AID 98729 61.10
ZARNOTH BRUSH WORKS, INC 98730 606.28
3,923,191.46 ***
ACS FINANCIAL SYSTEM
06/20/2002 15:20:05
FUND RECAP:
FUND DESCRIPTION
................................
101 GENERAL
201 COMMUNITY DEVELOPMENT FUND
202 ANOKA COUNTY CDBG
203 PARKVIEW VILLA NORTH
204 ECONOMIC DEVELOPMENT AUTH
212 STATE AID MAINTENANCE
213 PARKVIEW VILLA SOUTH
225 CABLE TELEVISION
235 RENTAL HOUSING
240 LIBRARY
250 COL HGHTS AFTER SCHOOL ENRI
265 CONFISCATED/FORFEITED PROP
276 LOCAL LAW ENFORCE BLK GPJLNT
402 STATE AID CONSTRUCTION
415 CAPITAL IMPROVEMENT - PIR
431 CAP EQUIP REPLACE-GENEP~L
439 FIRE CAPITAL EQUIPMENT
601 WATER UTILITY
602 SEWER UTILITY
603 REFUSE FUND
604 STORM SEWER UTILITY
609 LIQUOR
701 CENTP~%L GARAGE
720 DATA PROCESSING
881 CONTRIBUTED PROJECTS-REC
883 CONTRIBUTED PROJECTS-GEN
884 INSURANCE
885 ESCROW
886 INVESTMENT TRUST
887 FLEX BENEFIT TRUST FUND
TOT~ ALL FUNDS
Check History
DISBURSEMENTS
68,401.44
2,086.86
781.50
11,022.35
3,964.86
1,362.86
5,655.17
5,614.19
287.57
8,426.63
2,537.38
192.56
2 452.70
293 794.84
54 549.87
20 786.00
70 591.03
1 667.25
52 192.19
6.20
2,014.33
280,683.27
17,226.68
140.63
6,789.61
652.01
35,443.14
266,856.55
2,700,000.00
7,011.79
3,923,191.46
CITY OF COLUMEIAHEIGHTS
GL060S-V06.40 RECAPPAGE
GL540R
BANK RECAP:
BANK NA~E
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
DISBURSEMENTS
3,923,191.46
3,923,191.46
CITY COUNCIL LETTER
Meeting of June 24, 2002
AGENDA Resolutions/Ordinances ORIGINATING CITY
SECTION: DEPARTMENT: MANAGER
NO: [O" /k~ Fire APPROVAL
ITEM: Adopt Resolution For BY: Charlie Thompson BY:
Revocation
DATE: June 19, 2002 DATE:
NO: 2002-ci $
Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against
Michael Itaase regarding rental property at 1816 44th Avenue NE. for failure to meet the requirements of
the Residential Maintenance Codes.
RECOMMENDED MOTION: Move to waive the reading of Resolution No.2002- q 3, there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution No. 2002-~'[ ~, Resolution of the City Council of
the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the
Rental License held by Michael Itaase Regarding Rental Property at 1816 44th Avenue NE.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: JUNE 24, 2002
AGENDA SECTION: ~ A I ORIGINATING DEPARTMENT: CITY MANAGER ' S
NO: - ' ...... CHARTER COMMISSION APPROVAL
SECTION 53, POWERS AND DUTIES OF THE PRESIDENT DATE:
CITY MANAGER DATE: 6-18-02
NO:
The Charter Commission has been in the process of proposing language to change the control of
the Police Department from the Mayor to the City Manager. Over the past several months, the
Charter Commission has sent to the City Council two ordinance changes that would affect
Chapter 2, Section 10, "The Mayor", and Chapter 2, Section 11, "The City Manager" to
reflect the proposed charter amendments regarding the control of the Police Department. As
the City Council did not unanimously pass these ordinance changes, the Charter Commission has
elected to put these items on the ballot for the regular election this fall.
In further discussions and review at the last regular Charter Commission meeting in April, it
was pointed out that Chapter 6, Section 53 also had language regarding the "Powers and Duties
of the City Manager" which should also be amended to coincide with the proposed amended
language for Chapter 2, Sections 10 and 11. Therefore, the Charter Commission is bringing
forth the amended language for Chapter 6, Section 53, so that all parts of the charter that
mention duties of the City Manager and Mayor are copasetic.
If the City Council does not unanimously pass the proposed language for Chapter 6, Section 53,
it is the intent of the Charter Commission to place this item on the ballot for the regular
election this fall as well.
The first reading of this proposed ordinance was held on June 10, 2002.
RECOMMENDED MOTION: Move to waive the reading of Ordinance No. 1448, pertaining to Powers and
Duties of the City Manager, there being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Ordinance No. 1448, pertaining to Powers and Duties of the
City Manager.
COUNCIL ACTION:
ORDINANCE NO. 1448
BEING AN ORDINANCE AMENDING CHAPTER 6, SECTION 53
OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS
PERTAINING TO POWER AND DUTIES OF THE CITY MANAGER
The City of Columbia Heights does ordain:
Section 1: Chapter 6, Section 53 of the Charter of the City of Columbia Heights which currently
reads as follows, to wit:
POWERS AND DUTIES OF THE CITY MANAGER. Subject to the provisions of this
charter and any regulations consistent therewith which may be adopted by council, the city
manager shall control and direct the administration of the city's affairs, except that the police
department and the enforcement of the laws pertaining to said department shall be under the
sole control of the mayor. The city manager's powers and duties shall be:
(a) To see that this charter and the laws, ordinances and resolutions of the
city are enforced;
(b) To appoint and, except as herein provided, remove the city clerk, all
heads of departments, and all subordinate officers and employees in the departments,
all appointments to be upon merit and fitness alone;
(c) To exercise control over all departments and divisions of the city
administration created by this charter or which may be hereafter created by the
council except as herein provided;
(d) To attend all meetings of the council, with the fight to take part in the
discussions but having no vote; but the council may at its discretion exclude the
city manager from meetings at which the city manager's removal is considered;
(e) To recommend to the council for adoption such measures as the city
manager may deem necessary for the welfare of the people and the efficient
administration of the city's affairs;
(f) To keep the council fully advised as to the financial condition and
needs of the city, and to prepare and to submit to the council the annual budget;
(g) To prepare and to submit to the council for adoption an administrative
code incorporating the details of administrative procedure, and from time to time to
suggest amendments to the same; and
(h) To perform such other duties as may be prescribed by this charter or
required of the city manager by ordinances or resolutions adopted by the council.
IS HEREWITH AMENDED TO READ AS FOLLOWS:
POWERS AND DUTIES OF THE CITY MANAGER. Subject to the provisions of this
charter and any regulations consistent therewith which may be adopted by council, the city
manager shall control and direct the administration of the city's affairs, ........
...................... .~,,,. The c manager's powers and duties shall be:
(a) To see that this charter and the laws, ordinances and resolutions of the
city are enforced;
(b) To appoint and, except as herein provided, remove the city clerk, all
heads of departments, and all subordinate officers and employees in the departments,
all appointments to be upon merit and fitness alone;
(c) To exercise control over all departments and divisions of the city
administration created by this charter or which may be hereafter created by the
council cxccpt aa ........ v ...... d,
(d) To attend all meetings of the council, with the right to take part in the
discussions but having no vote; but the council may at its discretion exclude the
city manager from meetings at which the city manager's removal is considered;
(e) To recommend to the council for adoption such measures as the city
manager may deem necessary for the welfare of the people and the efficient
administration of the city's affairs;
(f) To keep the council fully advised as to the financial condition and
needs of the city, and to prepare and to submit to the council the annual budget;
(g) To prepare and to submit to the council for adoption an administrative
code incorporating the details of administrative procedure, and from time to time to
suggest amendments to the same; and
(h) To perform such other duties as may be prescribed by this charter or
required of the city manager by ordinances or resolutions adopted by the council.
First Reading:
Second Reading:
Date of Passage:
Offered by:
Seconded by:
Roll Call:
Patricia Muscovitz, Deputy City Clerk
Gary L. Peterson, Mayor
CITY COUNCIL LETTER
Meeting of 6/24/02
AGENDA SECTION: OTHER BUSINESS ORIGINATING DEPARTMENT: CITY MANAGER
ITEM: UNDERGROUNDING OF XCEL OVERHEAD BY: K. Hansen
BY:
LINES ON CENTRAL AVENUE DATE: 6/18/02~~ DATE:
Background:
During the project development stages of the Central Avenue Street, Utility and Streetscaping Improvements, the Council expressed a desire to
underground the existing overhead utility within the project area. Staffraade a formal request in October of 2001 and has been working with
Xcel Energy to develop the scope of work and cost to relocate the overhead lines from 41't to 43~d Avenues.
Analysis and Conclusions:
Xcel Energy responded with an initial estimate of $140,500 based upon a cursory design. Staffmet with Xcel and further refined the scope of
work this spring. Xcel has prepared a revised cost estimate based upon a final design in the amount of $108, 001. A copy of their letter and
work request is attached. As previously indicated to the Council, this is a local cost to be paid for by the City. Two options are available to fund
the work: (a) Spread the cost to Xcel ratepayers in the entire City, (b) City make up front payment to Xcel for the work.
Ratepayer Option:
Xcel has indicated that this funding mechanism would show up separately on a customer bill as "City requested service".
The amount would be $1.00 over a period of 17 months. There are about 200 commercial customers in town who would see
a charge of $3.00 per month for the same period due to their meter size.
City Funding:
Potential funding sources for this may include:
· Special projects fund
· City Cable fund
· Project State Aid Fund (if available)
· Special assessments
· Combination of these or other sources
Assessments would be a difficult option at this point delaying the installation and affecting coordination with the project contractor.
Assessments also present the requirement of benefit to assessed property owners. Excess State Aid may or may not be available depending on
how the construction costs go. State Aid can be considered to pay back any of the funding sources once construction is complete and it is
determined that excess State Aid dollars are available.
Recommended Motion: Move to approve the agreement with Xcel Energy for the undergrounding of overhead lines on Central Avenue from
41 ~t to 434 Avenues and authorizing a total payment in the amount of $108,001 with 50% ($54,001) from Special Projects Fund #226-49846-
3050 and 50% ($54,000) from Cable Fund #225-49000-3050; and, authorize the Mayor and City Manager to enter into an agreement for the
sallie.
Attachment
Xcel letter dated June 3, 2002
Statement of Work Requested
COUNCIL ACTION:
XcelEnergy
RECEIVED
JUN 0 5 2002
PUBLIC WORKS
1518 Chestnut Avenue NoAh
Minneapolis, Minnesota 55403-1292
June 3, 2002
Kevin Hansen, P.E.
City of Columbia Heights
Public Works Deparunent
637 38th Avenue NE
~olumbia Heights, MN 55421
Dear Kevin,
Please find enclosed an esdmate for the overhead to underground com'ersion on Central
Ave NE between 41st Street Ave NE and 43rd Ave NE. You will find three copies of the
"Statement of \Vork Request" enclosed. Please sign two copies and return to me along with
the payment. If you could also forward to me a copy of the plans that would be appreciated.
Please call me if you have any questions.
Sincerely,
Langford Jordan
XceiEnergy**
Statement of Work Requested
DATE:
WORK REQUESTED BY
WORK TO BE AT
ADDKESS
June 03, 2002
city of Columbia Heights
41'' Ave NE to 434 Ave NE along C_entml Ave NE.
See Above Description
CONSISTING OF: Relocating Overhead facilities along the above route to underground. Xcel Energy
will relocate all overhead facilities per the request of the City of Columbia Heights and as discussed with
Langford Jordan, Jim Carlson and Kevin Hansen at Wednesday May 22"d ske meeting. This is an estimate
based upon the best availabe information. Should the cost of the actual work be different Xcel Energy
will either refund the difference or bill the difference to the City of Columbia Heights.
The facilities installed or removed by the Company shall be the property of the Company and any payment
by customer shall not entitle customer to any ownership interest or right therein.
The undersigned hereby requests and authorizes Northern States Power Company, d/b/a Xcel Energy to
do the xvork described above, and in consideration thereof, agrees to pay
One hundred-Eight Thousand and One Dollar- ...........................00/100's
in accordance with the following terms: Payment prior to construction.
Receipt of the above amount hereby acknowledged on behalf of Xcel Energy by
XCEL ENERGY
($ 108,001.00 )
Credit Approval
Customer Ciw of Columbia Heights
By Langford Jordan By
FOR XCEL ENERGY USE
Xcel EnergyRep. Langford Jordan
Const. $ 108.001.00 Rem. S
DMsion Mpls
1Maint. $.
Xcel EnergyProj. No. Desigr~ 0000014242
Ooer. $ Transf. $ Total $108.001.00
Form 17-7012 (6-01)
Original - Division Accounting Copy- Customer Copy- Division Distribution Engineering
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING MINUTES OF MAY 20, 2002
CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development
Authority (EDA) was called to order by President Ruettimann at 5:46 p.m., Monday, May 20,
2002, in the City Hall, Conference Room 1,590 40th Avenue NE, Columbia Heights, Minnesota.
ROLL CALL
Commission Members Present:
Commission Members Absent:
S t aff Pre sent:
Robert Ruettimann, Patricia Jindra, Marlaine Szurek, Gary
Peterson, Julienne Wyckoff, Bruce Nawrocki and Bobby
Williams
Walt Fehst, Executive Director
Randy Schumacher, Acting Deputy Executive Director
Cheryl Bakken, Secretary
Mark Nagel, Housing Assistant
CONSENT AGENDA
Approval of Minutes
Move to adopt the minutes of the April, 2002, regular meeting as presented in writing.
Financial Report and Payment of Bills
Move to approve Resolution 2002-08, Resolution of the Columbia Heights Economic Development
Authority (EDA) approving the financial statements for April, 2002 and approving payment of bills for
April, 2002.
MOTION by Peterson, second by Szurek, to adopt the consent agenda items as listed. All ayes.
Motion Carried.
Nawrocki felt that the meeting was called to start at 5:45 p.m. without considering the 15 minute
time difference that would have allowed him to be present at the start of the meeting.
Ruettiman informed the Board that Bill Elrite, Finance Director, was not able to present the
Fund Balance Review this month due to the Annual Audit, but will have the information
available by the June meeting.
ITEMS FOR CONSIDERATION
Sullivan Lake Settlement Agreement
Schumacher indicated the EDA created the Sullivan Lake Tax Increment Financing District,
approved the financing plan on June 15, 1987 and received Tax Increment payments for the
property taxes payable in 1997 in the amounts of $48,120.66 on July 7, 1997, $47,864.33 on
December 2, 1997 and $1,678.46 on January 26, 1998. The State Auditor conducted an
examination and audit of the District and issued a letter of non-compliance dated January 26,
2001, alleging the EDA's receipt of $97,663.45 in Tax Increment Payments after July 15, 1997,
violated the statutory duration limits for an Economic Development District and is subject to
repayment. The EDA responded to the State Auditors notice denying the EDA improperly
Economic Development Authority Meeting Minutes
May 20, 2002
Page 2 of 4
received $97,663.45. Anoka County brought an action against the EDA in the Anoka County
District Court, siting the State Auditors findings and seeking repayment of the Tax Increment
payments. Under Minnesota Statutes, the Court may abate all or part of any amount payable by
the authority, if the action was taken in good faith and the payment would work an undue
hardship on the municipality. The parties recognized the EDA relied in good faith on the
counties distribution of Tax Increments from the Sullivan Lake District, and that the EDA has
expended such distributions, under the assumption they were properly made. Anoka County
wants to resolve the dispute to avoid the cost and delays associated with litigation. Therefore,
staff recommended EDA approval of the settlement agreement, authorizing a payment in the
amount of $1,678.46 to the County as a full, final and complete settlement, and this payment is
made as a compromise of the disputed claim asserted against the EDA, and is not intended as an
admission of wrong doing by the EDA.
Szurek asked if the State Auditor wanted the total $97,663.45. Fehst stated the letter received in
the fall of last year did indicate that.
Wyckoff asked who owns the district and will it be a dead district after this. Schumacher
indicated that Rottlund owns the property and it will be a dead district.
MOTION by Szurek, second by Jindra, to Approve the attached Settlement Agreement for
Sullivan Lake Tax Increment Financing District; and furthermore, to authorize the President and
Executive Director to sign the agreement and make the required payment to Anoka County. All
ayes. Motion Carried.
ADMINISTRATIVE REPORTS
2001 Audit Review
Schumacher reported the Auditors report for Parkview Villa states that we have satisfied the
.following issues in the past year: 1)following the NSF policy consistent with the City; 2) the new
software was implemented to provide the City with better financial information on billing and
collecting rents; 3) new procedures were implemented for the coin operated laundry facilities; 4)
a written agreement was signed between the EDA and the Hair Salon Beautician and a the
proper licensing acquired; and 5) a Capital Replacement Plan was developed to identify
financial needs.
Ruettimann suggested the Auditors be made aware that the Audit for Parkview Villa should be
addressed under the HRA in the future, as the administration of it was changed to the HRA in
January of 2001 and also requested that Jindra and him receive a copy of the Audit.
Schumacher will make sure the Finance Department addresses this issue for next year and staff
will provide the copies of the audit to Ruettimann and Jindra.
For the CDBG Program- The last three grants need to be finalized, which we processed the end
of April.
For CIAP- The Davis Bacon issue with Millar Elevator from 1999 needs to be finalized, which
the EDA Board passed the final payment last month and a check has been issued to Millar.
Economic Development Authority Meeting Minutes
May 20, 2002
Page 3 of 4
Schumacher indicated that staff should be commended for their efforts in resolving these issues.
The Board extended their thanks to the Community Development Department staff.
Industrial Center Request for Qualifications
$chumacher stated staff has received three RFQ's by the May 14ta deadline from Welsh, United,
and C.B. Richardson. John Allen and Awsumb and Associates, wouM still like to submit their
RFQ's, if the Board would be open to accepting them. Staff will review the RFQ's prior to the
EDA interviews being held. Each interview will be approximately 45 minutes in length.
Ruettimann indicated, his experience with developers was that if they couldn't make the forty-
five day lead time for bidding, they will most likely be late on the project.
Nawrocki questioned if Awsumb has Industrial Development experience and maybe should not
be considered because of the way he treated the business owners of the 49th and Central (Hilltop)
strip mall unfairly.
Peterson felt we should not exclude anyone at this point in the redevelopment process.
Szurek suggested calling all of the remaining twenty developers that were sent RFQ's to let them
know we are going to conduct interviews and verify if they are still interested in submitting their
RFQ.
Ruettimann requested staff contact all of the developers to find out their interest in submitting
their RFQ and extend the deadline to Monday, June IOta at 4p.m. Schumacher will coordinate
this process.
Rehab Incentive Program
Schumacher indicated Columbia Heights has been approved for $50,000 in Rehab Incentive
Program that the Resource Center has applied for. The Incentive Program will encourage
Columbia Heights residents to fix up their home, as they will receive a 15% rebate if their
income is up to $38,350; 12% rebate if their income is from $38,351 thru $54,400; and a 10%
rebate is their income is between $54,401 and $88,205. The funds are on a first come, first serve
basis and will be available sometime in July.
LCDA Grant Application
Schumacher indicated staff has applied for a Pure Planning Grant to be used for the Mady's
area of Central Avenue in the amount of $25, 000, which the City Council has reviewed and
approved for submittal. Staff will know by July 25ta if we will receive the funding.
Economic Development Authority Meeting Minutes
May 20, 2002
Page 4 of 4
Kmart Update
Fehst indicated he recently spoke with Gerry Herringer. McComb recommend Herringer look at
the whole eleven plus acres and what can be done with it. The letter enclosed in the EDA packet
outlines the steps to be taken in the next two months steps by Herringer.
Mady's Block Redevelopment - Dunbar Proposal
Schumacher indicated he and Fehst met with Frank Dunbar last week on the possible
development in the Mady 's, Burger King, Rental Center block area. Maxfield Research Inc. is
working with Dunbar to provide information necessary for the development. They are
recommending 17, 080 sq ft of commercial development on Central, which includes 24, 000 sq ft
on the 39th street side for public use (City HaH or library possibly), a large parking area in the
rear, possibly leaving Mady's Bowling Alley in the same spot, but upgrade the building, and 60
to 80 units of senior housing. The priority rating for admission to the market rate rental units
could be: 1) Columbia Heights residents first; 2) Columbia Heights families; and 3) residents
that use to live in Columbia Heights, and would like to live her again.
Wyckoff felt the rental units should not be just for seniors, they should be open to any age group.
Peterson requested staff check with Dunbar on the possibilities of opening the rental units to all
age groups. Walt indicated there is a parking requirement that would have to be met if the units
are opened to all age groups.
St. Timothy's Town-homes
Schumacher stated Nedegaard has a purchase agreement with St. Tim's and will be coming up
with a preliminary and a final plat for the P & Z and City Council review sometime in July.
Resident, Mrs. Johnson, indicated she was at a meeting that was held between residents and
Nedegaard, and reported that it went very well.
OTHER BUSINESS
Ruettimann indicated Pat Jindra was interested in being on the HILl Board and asked if any
Board member would be interested in stepping down to allow her to fill the position. Wyckoff
was very interested..
ADJOURNMENT
President, Ruettimann, adjourned the meeting at 7:12 p.m.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H :\EDAminutes2002\5-20-2002
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
· June 4, 2002
The meeting was called to order by Chair, Barbara Miller. Those present were Catherine Vesley, Julienne Wyckoff,
Patricia Sowada, Nancy Hoium, Barbara Miller, David Hoimgren and Becky Loader.
Dave Holmgren was introduced and welcomed as the newly appointed Library Board Member.
It was moved, seconded, and passed to approve the minutes of the May 7, 2002, Board meeting as mailed.
Bill list dated 5/28/02 was reviewed. It was moved, seconded, and passed that they be paid.
Bill list dated 6/10/02 was also reviewed. It was moved, seconded, and passed that they be paid.
The Board reviewed the payment of the CHASE bills and accounting sheet.
The accounting was reviewed. It was noted that the line item for building insurance will require watching.
Old Business:
1. The Intemet documents were reviewed. The Child Internet Protection Act was declared unconstitutional.
The burden of responsibility is on those individuals accessing the Intemet.
a. It was moved, seconded and passed to approve the revised Intemet Policy. The policy will be
posted at the terminals for the public.
b. The guest card policy was reviewed. It was moved, seconded, and passed to approve the
Guest Card Policy for those individuals who may be out-of-state residents.
On May 13, 2002, David Holmgren was appointed to the Library Board by the City Council. A short
explanation of the purpose and scope of the Library Board was presented. Dave received a copy of the
Public Library Trustee manual to review. The newly formed Library Foundation was also discussed.
A book sale report was provided. The Friends of the Library sold $1,202.70 worth of books and made an
additional $205.00 in the sale of preview tickets. The Library made $428.80 on the sale of library
materials at the sale.
4. The CHASE aide position has been filled. Alexandra Kondrick will begin working of June 10. She will
be responsible for several upcoming Children's programs.
The changes to the Jamboree Parade route were discussed. The Library will not be accessible as a
meeting place for participants. Those who are participating in the parade will meet at the line up site.
Beverages and coolers should be taken directly to Catherine's house and she will pick up the bookmarks
etc. from the library earlier in the day. People should be in line by 6:00 p.m. The parade route will now
be going from 39th Ave. to 40~ Ave. via Jackson Street. Once the entry number has been assigned, the
Board will be notified.
A report on the City Wide open house was provided. The theme of the Library booth was "Bloom and
Read". The Library display was well received by all who attended. A video on the history of the library
was playing and "stump the Librarian" was a big hit. Attendance was a little low, but that may have been
due to the stormy weather that was threatening.
A memo explaining RLTA funding was reviewed. This funding is intact for 2003.
An update on the 75th anniversary celebration was provided. A sample of the lettering for the banner was
reviewed and colors were chosen. The banner will have a blue background with white lettering. It was
moved, seconded and passed to pay for the banner out of line item 3430: Advertising other.
9. A letter from the IRS was received. The Foundation has been assigned tax-exempt status.
New Business:
1. It was moved, seconded and passed to transfer $2,707.00 from line item 2011: Computer Equipment to
line item 5170: Office Equipment.
Rita Norberg has been named Humanitarian of the Year and will be presented with a plaque by the City
Council at the meeting of June 10, 2002, at 7:00 p.m. There will be a reception in the Conference Room
at City Hall at 6:00 p.m. that same evening. The Board will be present and Barb will say a few words.
The Board decided to give Rita a small token gift in recognition.
3. The Secretary position on the Library Board has been vacant since the resignation of Richard Hubbard.
Regular elections will take place in October. David Holmgren was appointed interim Secretary.
The revised proposed budget of 2003 was distributed to the Board. The budget was reviewed and
explanations provided where necessary. The Board would like to see additional funds requested in
several line items. These include the following: 5120, 4375, 4380, 8100, and 8110. The revenue
worksheet was reviewed. Changes will be made to the line items requested and new budget documents
will be mailed to the Board for their approval. It was moved, seconded, and passed to accept the budget
as corrected and a phone poll will be taken on Wednesday June 12, of the corrected revised budget.
5. An article from Library Journal discussing electronic publishing and databases was discussed.
6. Summer Program brochures were reviewed.
Six people at LDS have been given job termination notices effective June 28, 2002. Three people have
been reassigned to administrative positions. LDS is responsible for dispersing Federal Funds. The
programs funded include Inter-Library Loan, reciprocal borrowing, and funding for Internet and T1 lines.
The Library community will closely monitor developments and updates will be provided as available. As
the Anoka County system moves forward to a client-server based circulation system, it will no longe~ be
called the ACS (Automated Circulation System), but will be known as the ILS (Integrated Library
Service).
8. Maintenance of Effort explanation article was discussed.
9. Summer Page schedule has been negotiated.
10. The front door was shattered on May 17, by a rock thrown from lawn mower. The panel has been
replaced.
~ 1. ACL annual report was shared with the Board.
12. Nancy Hoium offered Resolution 2002-1 honoring the graduating pages. The resolution was read. It was
moved, seconded, and passed to adopt Resolution 2002-1.
13. The next regular Library Board meeting will take place on July 2, 2002, as scheduled.
14. The development plans for the Mady's property was discussed. No decisions have been made but the
subject is under consideration.
There being no further business the meeting was adjourned at 9:10 p.m.
Respectfully submitted,
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights= services, programs, and activities.
Addenda to the Board Meeting of June 4, 2002.
The revised 2003 proposed budget was mailed to the Library Board on June 7, 2002. A
phone poll was conducted of the members on Wednesday, June 12, 2002 with the
following responses.
Barbara Miller Aye
Nancy Hoium Aye
Catherine Vesley Aye
Dave Holmgren no response
Patricia Sowada Aye
Julienne Wyckoff no response
The motion to approve the budget as revised was passed.
M. Rebecca Loader, Library Director