HomeMy WebLinkAboutJune 17, 2002 Work SessionCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
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ADMINISTRATION
NOTICE OF CITY COUNCIL MEETING
to be held in the
CITY OF COL UMBIA HEIGHTS
as follows:
Mayor
Gary L. Peterson
Councilmembers
Marlaine Szurek
Julienne Wyckoff
Bruce Na~rocM
Robert A. Williams
City Mat~a~er
Walt Feh~t
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
JUNE 17, 2002
7:00 P.M.
CONFERENCE ROOM 1
WORK SESSION
AGENDA
Discussion Items
1. Review Undergrounding Agreement with Xcel Energy for burying the overhead lines on Central Avenue
from 41st to 43rd Avenues.
2. Liquor Store discussion.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped
persons are available upon request when the request is made at least 96 hours in advance. Please call the City CoUncil Secretary at
706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF' SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY COUNCIL LETTER
Meeting of 6/17/02
AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAG~ER
NO: PUBLIC WORKS
ITEM: UNDERGROUNDING OF XCEL OVERHEAD BY: K. Hanse~ BY~
LINES ON CENTRAL AVENUE DATE: 6/13/~ DAtiVE:
Background:
During the project development stages of the Central Avenue Street, Utility and Streetscaping Improvements, the Council expressed a desire to
underground the existing overhead utility within the project area. Staffmade a formal request in October of 2001 and has been working with
Xcel Energy to develop the scope of work and cost to relocate the overhead lines from 41st to 43~d Avenues.
Analysis and Conclusions:
Xcel Energy responded with an initial estimate of $140,500 based upon a cursory design. Staff met with Xcel and further refined the scope of
work this spring. Xcel has prepared a revised cost estimate based upon a final design in the amount of $108, 001. A copy of their letter and
work request is attached. As previously indicated to the Council, this is a local cost to be paid for by the City. Two options are available to fund
the work: (a) Spread the cost to Xcel ratepayers in the entire City, (b) City make payment to Xcel for the work.
Ratepayer Option:
Xcel has indicated that this funding mechanism would show up separately on a customer bill as "City requested service".
The amount would be $1.00 over a period of 17 months. There are about 200 commercial customers in town who would see
a charge of $3.00 per month for the same period due to their meter size.
City Funding:
Potential funding sources for this may include:
· Special projects fund
· City Cable fund
· Project State Aid Fund (if available)
· Special assessments
· Combination of these or other sources
Assessments would be a difficult option at this point delaying the installation and affecting coordination with the project contractor.
Assessments also present the requirement of benefit to assessed property owners. Excess State Aid may or may not be available depending on
how the construction costs go.
RECOMMENDED MOTION: Consider agreement with Xcel Energy for the undergrounding of overhead lines on Central Avenue from 41st to
43rd Avenues and authorizing payment in the amount of $108,801 from Fund
r,_U.'jb
Attachment
Xcel letter dated June 3, 2002
Statement of Work Requested
COUNCIL ACTION:
XcelEner l)/'
RECEIVED
JUN 0 ~ 2002
PUBLIC WORKS
1518 Chestnut Avenue North
Minneapolis, Minnesota 55403-1292
June 3, 2002
Kevin Hansen, P.E.
City. of Columbia Heights
Public Works Department
637 38th Avenue NE
C. olumbia Heights, MN 55421
Dear Kevin,
Please find enclosed an estimate for the overhead to underground conversion on Central
Ave NE between 41st Street Ave NE and 43ra Ave NE. You xvill find three copies of the
"Statement of Work Request" enclosed. Please sign txvo copies and return to me along with
the payment. If you could also fm-,vard to me a copy of the plans that would be appreciated.
Please call me if you have any questions.
Sincerely,
Langford Jordan
XcelEnergy-
Statement of Work Requested
DATE:
WORK REQUESTED BY
WORK TO BE AT
ADDRESS
June 03, 2002
City of Columbia Heights
41s~ Ave NE to 43"~ Ave NE along Central Ave NE.
See Above Description
CONSISTING OF: Relocating Overhead facilities along the above route to underground. Xcel Energy
will relocate all overhead facilities per the request of the City of Columbia Heights and as discussed with
Langford Jordan, Jim Carlson and Kevin Hansen at Wednesday May 22na site meeting. This is an estimate
based upon the best availabe information. Should the cost of the actual work be different Xcel Energy
will either refund the difference or bill the difference to the City of Columbia Heights.
The facilities installed or removed by the Company shall be the property of the Company and any payment
by customer shall not entitle customer to any ownership interest or right therein.
The undersigned hereby requests and authorizes Northern States Power Company, d/b/a Xcel Energyto
do the work described above, and in consideration thereof, agrees to pay
One hundred-Eight Thousand and One Dollar- ...........................00/100's ($ 108,001.00 )
in accordance with the following terms: Payment prior to construction. Credit Approval
Receipt of the above amount hereby acknowledged on behalf of Xcel Energy by
XCEL ENERGY Customer City of Columbia Heights
By Langford Jordan By
FOR XCEL ENERGY USE
Xcel EnergyRep. Langford Jordan
Const. $ 108.001.00 Rem. $
Division Mpls
Maint. $
Xcel EnergyProj. No. Designg 0000014242
Ot~er. $ Transf. $ Total $108.001.00
Form 17-7012 (6-01) Original - Division Accounting Copy - Customer Copy- Division Distribution Engineering