HomeMy WebLinkAboutMarch 18, 2002 Public Improvment HearingCiTY OF COLUMBIA HEIGHTS (1")
637 38TH AVENUE N. E., COLUMBIA HEIGHTS, MN 55421-3806 (763) 706.3700 FAX 706-370!
ADMINISTRATION
March 13, 2002
Mayor
Gary L. Peterson
Councilmembers
Marlaine Szurek
dulienne Wyckoff
Bruce Nawrocki
Robert A. Williams
City Manager
Walter R. Fehst
The following is a Special Meeting agenda for the Public Improvement Hearing of the City Council to be held
at 7:00 p.m. on Monday, March 18, 2002 in the City Council Chambers, City Hall, 590 40th Avenue N.E.,
Columbia Heights, MN
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDD/706-3692 for deaf or heating impaired only)
CALL TO ORDER/ROLL CALL
PUBLIC IMPROVEMENT HEARING: CENTRAL AVENUE STREET, UTILITY &
STREETSCAPING IMPROVEMENTS.
A) Project Introduction and Background
1) Presentation of Information on Street Reconstruction Projects by Staff
B) Street & Utility Improvements
1) Presentation of Information on Street & Utility Improvements by URS
C) Streetscaping Improvements
I 1) Presentation of Information on Streetscaping by URS
D) Project Cost & Funding
!) Presentation of Information on the Engineer's Estimate and Proposed Funding by Staff
E) Assessment Methodology
1) Presentation of Information on Proposed Assessment for Project 1999-12A by Staff
F) Public Questions and Comments
G)
Close the Public Heating
MOTION: Move to close the Public Hearing on the Central Avenue Street, Utility and Streetscaping
Improvements: P.I.R. 1062 Project 1999-12A.
H)
Consideration of Resolutions
1) MOTION: Move to waive the reading of Resolution No.2002~ 18, there being ample copies available to
the public.
2) MOTION: Move to adopt Resolution No. 2002-18, being a resolution ordering public improvements,
P.I.R. #1062, Project #9912A.
3. ADJOURNMENT
W ,THE~I~;Y~OE C~I. UMI~iA HEIGHTS DOES NOT DISCRIMINATE ON THE Basis Of DISABILITY in EmploymenT OR THE PROVISION Of SERVICES
alter ~.eenst, tzlty ~vtanager "SER'v'ICE IS OUR BUSINESS" EQUAL. OPPORTUNI~' EMPL~OYER
WF~h TDD (763) 706-3692
CITY COUNCIL LETTER
Meeting of: 3/18/02
AGENDA SECTION: PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: HEARING PUBLIC WORKS
ITEM: PUBLIC IMPROVEMENT HEARING FOR BY: K. Hansen~.~.x~ BY:
CENTRAL AVENUE WATER SERVICES AND DATE: 3/13/02~:52:~ DATE:
STREETSCAPING, CITY PROJECT 9912A,
Background:
The City Council accepted the feasibility report for City Project 9912: Central Avenue Street and Utility Improvements, at its
regular meeting on December 13, 1999. That report included utilities: sanitary sewer, storm sewer and water main, and street
reconstruction which includes center medians, concrete curb and gutter, bituminous pavement resurfacing and new concrete
sidewalk. On March 8, 2001 the City Council accepted the feasibihty report for Central Avenue Water Services and Streetscaping,
City Project 9912A, which included replacing water services, decorative sidewalk, decorative streetlighting, appurtenances
(benches, trash receptacles, and planters) and trees.
Originally this Public Improvement Hearing was established for April 16th, 2001 but postponed due to project development
issues.
Analysis/Conclusions:
The public improvements identified in the updated 9912A feasibility report and recommended to be part of the 429 (assessment)
process and estimated assessments are detailed as follows:
Water services
Water services are proposed to be replaced within the project area from 37th to 43ra Avenues. Sizing will be replaced in-kind, but
with a minimum service size of 1 inch, consistent with City Code. The services would be replaced from the new main line to the
property line and include: a wet tap with corporation valve, copper or DIP service line and curb stop at the property line.
Assessments are proposed for actual construction cost for all conanercial/multi-family property and flat rates of $900 and $1,500
for single family properties on the west and east sides of Central, respectively.
Streetscaping
Streetscaping has been designed following the general themes identified in the Downtown Master Plan and includes decorative
street lighting, colored and banded concrete sidewalks, new trees and grates and other amenities such as color and material
coordinated planters, trash receptacles and pedestrian benches. The concrete color is typically selected after contract award based
upon actual mixes poured in the field as samples. Tree locations may need further adjustment in the field based upon fronting
property input and visibility needs.
Proposed Assessments
Water services: Water services are proposed to be based on actual construction cost for the size of service replaced. Single
family residential properties are estimated at $900 for 1 inch for the west side of Central and $1,500 for the east side of Central.
Streetscaping: Streetscaping is proposed to be assessed on a front foot basis for all property on both sides of Central from 37th to
43~ Avenues, excluding single-family parcels. Two rate zones have been established: a higher rate for the 'core' downtown area
from 39th to 41st Avenues where streetscaping treatments will be more intense; and a lower rate from 37th to 39th and 41st to 43rd
Avenues as the treatments are less intense. The amount proposed to be assessed was noticed as 50% of the total project costs.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 3/18/02
AGENDA SECTION: PUBLIC IMPROVEMENT ORIGINATING DEPARTMENT: CITY MANAGER
NO: HEARING PUBLIC WORKS
ITEM: PUBLIC IMPROVEMENT HEARING FOR BY: K. Hansen BY:
CENTRAL AVENUE WATER SERVICES AND DATE: 3/13/02 DATE:
STREETSCAPING, CITY PROJECT 9912A,
Continued - Page 2
A Public Informational Meeting was held in the Council Chambers on February 28t~, 2002 at 6:30 pm to review the project with the
corridor property/business owners and address any further questions they had, with approximately 12 people attending. Staff
recommends adopting the resolution that orders the improvements for City Project 1999-12A: Water services and
streetscaping.
City Staff and the consulting firm of URS will present an overview of the entire project that will be taped and rebroadcast
on the local cable channel.
Recommended Motion: Move to waive the reading of Resolution No. 2002-18, there being ample copies available for the public.
Recommended Motion: Move to adopt Resolution No. 2002-18 being a Resolution ordering the Public Improvements for the
Central Avenue Water Services and Streetscaping improvements, Project 9912A.
I~:jb
Attachments:
Resolution
9912A Feasibility Report (updated February 2002)
COUNCIL ACTION:
RE S O L UT I ONNO. 2002- 18
BEING A RESOLUTION ORDERING PUBLIC IMPROVEMENTS
CENTRAL AVENUE WATER SERVICES AND STREETSCAPING
CITY PROJECT 1999-12A
WHEREAS, Resolution No. 2002-12 of the Columbia Heights City Council adopted the 25~ day of
February, 2002, fixed a date for a council hearing on the proposed improvement of Central Avenue
from 37~ Avenue to 43~a Avenue
AND WHEREAS, ten days' mailed notice and two published notices of the hearing a week apart
were given, and the hearing was held thereon the 18t~ day of March, 2002, at which all persons
desiring to be heard were given an opportunity to be heard thereon,
WHEREAS, the Council determines to Proceed with this local improvement, a portion of the cost
being defrayed by special assessments under Charter provisions.
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA
HEIGHTS, MINNESOTA:
1. That the location and extent of such improvements is as follows:
Work includes replacing water service lines from the main to shut-offvalve near the property
line and streetscaping improvements which generally include: decorative street lights,
colored banded concrete sidewalk, boulevard trees, decorative benches, planters and trash
receptacles on Central Avenue from 37~ to 4Yd Avenues.
Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility
report dated February, 2001 and updated February, 2002.
Such improvement is hereby ordered as proposed in the Council Resolution adopted 25~ day
of February, 2002.
4. These improvements shall also be known as P.I.R. #1062 - Project 1999-12A.
The Engineering Consultant Firm of URS/BRW and the City Engineer, Kevin Hansen, are
hereby designated as the engineer(s) for this improvement. The engineer(s) shall prepare
final plans and specifications for the making of such improvement.
Adopted by the Council this 18t~ day of March, 2002.
Offered by:
Seconded by:
Roll Call:
Attest:
Mayor Gary L. Peterson
Patficia Muscovitz, Deputy City Clerk
CITY OF COLUMBIA HEIGHTS
NOTICE FOR PUBLIC IMPROVEMENT HEARING
Notice is hereby given that the City Council of Columbia Heights has determined the following
Public Improvement Hearing be held on Monday, March 18, 2002 at 7:00 P.M. in the City
Council Chamber, 590 40th Avenue N.E. to consider:
CENTRAL AVENUE IMPROVEMENT PROJECT
City Project 1999-12A
Water Services and Streetscaping
Work includes replacing water service lines from the main to shut-offvalve near the property
line and streetscaping improvements which include: decorative street lights, colored banded
concrete sidewalk, boulevard trees, decorative benches, planters and trash receptacles on Central
Avenue from 37th to 43ra Avenues.
Estimated cost of improvements (not including street and utilities)
Estimated assessments for above improvements
Estimated assessment for each water service (residential)
$895,000
$487,000
$900 or $1,500
Parcels Proposed to be Assessed or Impacted:
36-30-24-23-0044
36-30-24-23-0045
36-30-24-23-0149
36-30-24-23-0402
36-30-24-23-0403
36-30-24-23-0404
36-30-24-23-0405
36-30-24-23-0406
36-30-24-23-0407
36-30-24-23-0408
36-30-24-23-0409
36-30-24-23-0496
36-30-24-23-0497
36-30-24-23-0498
36-30-24-23-0501
36-30-24-32-0101
36-30-24-32-0102
36-30-24-32-0110
36-30-24-32-0248
36-30-24-32-0252
36-30-24-33-0008
36-30-24-33-0009
36-30-24-33-0010
36-30-24-33-0011
36-30-24-33-0012
36-30-24-33-0013
35-30-24-41-0069
35-30-24-41-0070
35-30-24-41-0072
35-30-24-41-0151
35-30-24-41-0154
35-30-24-41-0155
35-30-24-41-0163
35-30-24-41-0166
35-30-24-44-0001
35-30-24-44-0002
35-30-24-44-0003
35-30-24-44-0004
35-30-24-44-0005
35-30-24-44-0006
35-30-24-44-0111
35-30-24-44-0112
35-30-24-44-0117
35-30-24-44-0118
35 -30-24-44-0119
35-30-24-44-0120
35 -30-24-44-0121
35-30-24-44-0157
35 -30-24-44-0158
36-30-24-23-0041
36-30-24-23-0042
36-30-24-23-0043
35-30-24-14-0072
35-30-24-14-0073
35-30-24-14-0074
35-30-24-14-0075
35-30-24-14-0076
35-30-24-14-0147
35-30-24-14-0148
35-30-24-14-0149
35-30-24-14-0150
35-30-24-14-0153
35-30-24-41-0036
35-30-24-41-0037
35-30-24-41-0038
35-30-24-41-0041
35-30-24-41-0042
35-30-24-41-0043
35-30-24-41-0044
35-30-24-41-0045
35-30-24-41-0061
35-30-24-41-0062
35-30-24-41-0066
35-30-24-41-0067
35-30-24-41-0068
36-30-24-33-0148
36-30-24-33-0149
36-30-24-33-0150
36-30-24-33-0154
Said improvements are to be considered pursuant to Minnesota Statutes, Chapter 429, 444 and
469. The improvements are to be specially assessed on a unit, area or frontage basis, or
combination thereof against abutting and non-abutting properties and tributary to said
improvements, or served by said improvements. The parcels and areas, as specially described
herein, are subject to said special assessments unless otherwise noted. The parcel numbers
represent the tax parcel identification numbers. To find your tax parcel number, check your real
estate tax statement.
The total estimated cost of the above listed improvements is $895,000. Persons desiring to be
heard with reference to the proposed improvements will be heard as said time and place of the
public hearing. Written or oral objections will be considered at the public hearing.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or
access to, or treatment or employment in, its services, programs, or activities. Upon request,
accommodation will be provided to allow individuals with disabilities to participate in all City of
Columbia Heights' services, programs and activities. Auxiliary aids for handicapped persons are
available upon request when the request is made at least 96 hours in advance. Please call the
City Council Secretary at 763/706-3611, or make arrangements. (TDD/763/706-3692 for deaf
only.)
CITY OF COLUMBIA' HEIGHTS
Walter Fehst
City Manager
Published in Focus on 3/7/02 and 3/14/02
City of Columbia Heights
FEASIBILITY
FOR
REPORT
CENTRAL AVENUE IMPROVEMENTS
Water Services and Streetscaping
CITY PROJECT 99-12a
FEBRUARY, 2001
Updated February, 2002
ENGINEERING DEPARTMENT
637 38th Avenue NE, Columbia Heights, MN 55421
763-706-3700 ~ 763-706-3701 (Fax)
LOCATION:
IMPROVEMENTS:
INITATION:
OWNERS ABUTTING
And IMPACTED:
CITY OF COLUMBIA HEIGHTS
CENTRAL AVENUE WATER SERVICES AND
STREETSCAPING IMPROVEMENTS
PROJECT NUMBER 1999-12a
On Central Avenue, from 37th to 43ra Avenues
Water Services and Streetscaping Improvements
City Council
1. 37th to 39th Avenues 18
2. 39th to 40th Avenues 23
3. 40th to 41st Avenues 11
4. 41 st to 42na Avenues 8
5. 42na to 43r'~ Avenues 15
6. City Parks 2
INTR OD UCTION
And
BACKGROUND
(Previous Engineering Report) In the spring of 1998, the Ci~, of Columbia Heights
authorized the engineering consulting finn of BRW to perfon'n a traffic study on Cent:
Avenue between 37th and 40th Avenues. The results of the traffic study indicated that
traffic flow and safety would be improved by placing a raised median through the
length of the study area. Desi~m~ated left turn lanes created in the median would be us~
to eliminate left turn movements from through lanes.
In October of 1998, a request was submitted to Mn/DOT applying for Cooperative
Agreement fi~nding for the proposed improvements to Central Avenue. The proposed
improvements identified in the Cooperative Agreement request included construction
a center median with a consistent system of left turn lanes on Central Avenue between
37th m~d 43~d Avenues. The request also included costs for milling and overlaying
Central Avenue in. this same segment. Additionally, the request included the removal
all on-street parking from the east side and also included the removal of on-street
parking from the west side, where possible, within the project limits. At that tilne, thc
construction cost for the proposed improvements was estimated to be $544,000.
In February of 1999, Mn/DOT selected the proposed project for Cooperative Agreemc
funding in the amount of $540,000 in fiscal year 2001. The Mn/DOT Fiscal Year 20('~
extends from July 1,2000 to June 30, 2001. The City of Columbia Heights reapplied
and was successful for the same amount in 2002.
An evaluation of the existing City Utility system was conducted and the proposed
improvements now include improvements to the smfitary sewer system, water main
system, and stom~ sewer system in the project area. Streetscaping was considered in t
fall of 2000 and added to BRW's desi~ contract to be included with the proposed str~
ISSUES
and utility improvements. A detailed description of the proposed street and utility
improvements can be found in the Engineering Report dated January, 2000.
Water Services
Under the original Engineering Report, the existing 6 and 8 inch water main on the
west side of the street will be replaced and upsized to a 12 inch main. This will remov,
the existing lead joints and follow the sizing recoimnendations of the 1999 Water
Distribution report for improved fire capacity and circulation.
Water services are proposed to be replaced throughout the project to the right-of-way
lines. All services will be extended to the ROW line where a new curb stop or gate
valve will be installed. Due to the age of most of the original installations, it is
suspected that the water services may contain lead also, or be undersized from the
current City Ordinance requirement of one inch, minimum. During construction, if
service lines are found to be copper or newer Ductile. Iron construction in reasonable
shape, they will be reutilized and reconnected. In these cases, the curb stops Would be
inspected for condition and location and replaced, if necessary.
Landscaping/Urban Design Improvements
The City of Columbia Heights completed a Downtown Master Plan in August of 2000,
which focused on a larger area that included this portion of Central Avenue. This plan
developed potential schemes for urban design and streetscaping within the core
downtown area. Because much of the planning and construction activity for
streetscaping is inter-related with the street and utility work, planning and design work
was integrated with the final street and utility plans.
The Streetscaping Improvements can be broken out into two parts: Street lighting and
Corridor Improvements.
Street lighting:
The street lighting would be decorative in nature consisting of 90 streetlights on each
side of Central Avenue. Fifty of these would be pedestrian light poles with a decorativ,
style post and lamp, described as an "Acorn" style globe. Forty of these would be new.
aluminum poles with 'Hatbox' style fixtures for intersection and safety lighting. All
electrical wiring would be placed in conduit within the sidewalk area. Xcel Energy
would install the lights based upon the City's plan and provide maintenance of the stre
lighting system.
Streetseaping Corridor Improvements:
The streetscaping corridor improvements consist of focusing on the core downtown art
from 39th - 41st Avenues, with less intense treatments north and south of this area in th
project corridor. The treatments would include colored banding of the sidewalks;
introducing a colored cross walk at 40th Avenue; grid scoring of the center medians; trt
replacement with new grates, placed in soil matrix for root containment; coordinated
benches, planters and trash receptacles. Existing trees that are salvageable will be
preserved, although most trees in the corridor will be removed due to utility
construction.
PROJECT
SCHEDULE
Council receives draft Feasibility Report and discusses issues February 4th, 2001
Council receives £mal Feasibility Report February 25th, 2001
Council orders Public Improvement Hearing February 28t~, 2002
Public Informational meeting prior to Public Improvement Hearing February 28t~, 2002
Public Improvement Hearing and Council orders Public Improvement Project March 18t~, 2002
Council Approves Plans and Specifications, Authorizes Advertisement for Bids Januar~ 7t~, 2002
Bid Opening May 7~, 2002
Assessment Hearing (Water Services & Streetscape only) May 21 or October 21 s
Council Awards Conlxact May 13t~, 2002
Begin Construction June 10t~, 2002
Substantial Completion October 30t~, 2002
Final Completion June 15t~, 2003
ESTIMATED
COSTS
The estimated costs for proposed Water Service and Streetscaping improvements
to Central Avenue from 37th Avenue to 43rd Avenue are detailed below. The total cost
include a 20 percent allowance for indirect costs such as engineering, bonding,
administration and legal items as well as capitalized interest. A detailed cost estimate
sheet is included in this report for each area of the proposed improvements.
Water Services
Estimated Construction Cost
20% Indirect Costs
Sub-Total Estimated Water Services
Urban Streetscaping
Estimated Construction Cost
20% Indirect Costs
Sub-Total Estimated Urban Streetscaping
$142,700
$28,540
$171,240
$602,540
$120,700
$723.240
Total 99-12a Estimated Improvement Cost
$894,480
METHOD
OF
FINANCING
Cooperative Agreement funding from Mn/DOT will be used for roadway
improvements to Central Avenue and Reservoir Boulevard. Roadway
costs which exceed the amount of available Cooperative Agreement funding can be pai
for through State Aid funds.
Water main improvements are proposed to be funded through the City's Water System
Utility Fund. Sanitary sewer improvements are proposed to be funded through the
City's Sanitary Sewer Utility Fund. Storm sewer improvements are proposed to be
funded through the City's Storm Utility Fund and State-Aid funds for eligible items.
The following is a summary of the proposed financing plan for the project:
Previous Engineering Report, Project 99-12:
Cooperative Agreement Funds
State Aid Funds
Water System Utility Fund
Sanitary Sewer Utility Fund
Storm Water Utility
Lm~d Costs
$1,296,000
$1,806,820
$46O,OO0
$432,000
$150,000
$28,760
Assessable portion, Project 99-12a:
Water Services Assessments
Urban Streetscaping Assessments(50%)
Total Funding
$125,400
$361.620
$4,660,600
With a scope of project this large, it is recommended that a minimum of a five percent
construction contingency be factored into the cost/funding summary to cover change
orders, change in quantities, or other items not included in the plans. A summary of th
estimated costs and proposed financing of Streetscaping and water services is shown c
the attached table 'A'.
Assessments for water services are proposed at 100% of actual construction for all nm
residential properties and $900 & $1,500 for residential properties on the west and eas
sides, respectively, in the corridor area. This is consistent with the City's ordinance fo
maintenance of utility service lines.
The proposed assessments for streetscaping considers the total project cost, and are
proposed at a percentage of the assessed cost: 50%. It also establishes a different rate
for the 'core' area where the treatments are more intense, at double the front foot rate
for the areas outside of the 39th to 41st area.
SUMMARY
The proposed improvements to Central Avenue are feasible, necessary and cost
effective. Construction of a new water main and services will result in improved
hydraulics and fire flow resulting which benefit local area residents and area businesst
It will also remove lead containing pipe from the existing system and provide new
services to the ROW. Streetscaping improvements along the proposed project area wi
also benefit the fronting businesses and provide physical public improvements
consistent with the City's Downtown Master Plan for Redevelopment.
CENTRAL AVENUE STREET, UTILITY & STREETSCAPING
PROJECT NO. 1999-12 & 1999-12A
PROPOSED PROJECT SCHEDULE
PROJECT DEVELOPMENT STAGE
Council Authorizes Feasibility Report (Resolution)
Feasibility Report to Work Session
Council Receives Engineer's Report
Council Orders Hearing (Resolution)
Informational Meeting
Send Improvement Hearing Notice to FOCUS
Publish Notice of Hearing
Mail Notice of Hearing
IMPROVEMENT HEARING
Council Considers Ordering Improvement
COOPERATIVE AGREEMENT APPROVAL
January 14th, 2001
February 4Ch, 2001
February 25th, 2001
January 7th, 2002
February 28th, 2002
March 1st, 2002
March 7th & 14th, 2002
March 7th, 2002
March 18th, 2002
Council Authorization to Spend MSAS Funds on Local Roads (Resolution)
Submit plans to MnfDOT
Final Mn/DOT Approval
BIDDING & CONSTRUCTION STAGE
March 11ta, 2002
December 2001
March 2002
Ill
Plans and Specs Substantially Complete
Council Authorization to Advertise for Bids
Send Advertisement for Bids to Focus
Send Advertisement for Bids to Construction Bulletin
Publish Advertisement (Focus)
Publish Advertisement (Construction Bulletin)
Bid Opening (Minutes)
Council Awards Contract (Resolution)
Contract, Bond Forms and Notice of Award to Contractor (EJCDC)
Preconstruction Meeting (Minutes)
Receipt of Executed Contract, Bonds and Insurance
Preconstruction Meeting with Residents
Notice to Proceed
Begin Work
Substantial Completion
Final Completion
ASSESSMENT HEARING STAGE
December 2001
Januar.~ 7th, 2002
April 5~", 2002
April 9t~, 2002
April 11th, 2002
April 12, 19, and 26, 2002
May 7t~, 2002
May 13th, 2002
May 14th, 2002
May 23rd, 2002
May 302, 2002
May 30ta, 2002
June 5th, 2002
June l0th, 2002
October 30ta, 2002
June 15th, 2003
Ill
Council Orders Levy Hearing
Notice of Cost Sharing to Council (Resolution)
Send Improvement Hearing Notice to FOCUS
Publish Notice of Hearing
Mail Notice of Hearing
ASSESSMENT HEARING
Council Considers Levying Assessment (Resolution)
September 9th, 2002
September 23rd, 2002
September 27*, 2002
October 3rd, 2002
October 11th, 2002
October 21st, 2002
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