HomeMy WebLinkAboutMarch 25, 2002OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR CITY COUNCIL MEETING
MARCH 25, 2002
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, March
25, 2002 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
Pastor Dave Briley, Oakhill Baptist Church, gave the invocation.
CALL TO ORDER/ROLL CALL
Present: Mayor Peterson, Councilmember Szurek, Councilmember Wyckoff, Councilmember Williams, and
Councilmember Nawrocki
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
- none
PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A) Proclamations
B) Presentations
C) Introduction of New Employees
D) Recognition
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Brian Peters, 3839 2 Street, Columbia Heights, stated that he had noticed employees attitudes are
changing in a positive manner, and gave examples of snow plowing and the paramedics. Williams asked
for his background. Peters stated that he races open wheel modified cars at Cedar Lake Speedway in
Wisconsin and invited the public to attend. He offered a race car to show at a city event. Peterson
referred to the auto show at the Jamboree. Peters agreed.
Peterson stated he received a call from the Superintendent of Schools stating crews had done a fine job
of plowing during the last snowstorm.
CONSENT AGENDA
Wyckoff asked that items No. 3, 11 and 13 be removed for discussion. Nawrocki asked that item No. 2 be
removed for discussion.
Walt Fehst, City Manager, went through the consent items.
1) Minutes for approval
MOTION
to approve the minutes of the March 11, 2002 as presented.
2) Establish Work Session Meeting Date for April 15, 2002, at 7:00 p.m. in City Hall Conference
Room 1 – Removed for discussion.
3) Reappoint members to the various City of Columbia Heights Boards and Commissions –Removed
for discussion.
4) Authorize Recreation Staff to Seek bids for Recreation T-shirts and Equipment
MOTION
to authorize recreation staff to seek bids for the purchase of t-shirts, hats, and athletic
equipment for the year of 2002 to be purchased from account 881-45001-2170.
City Council Minutes
March 25, 2002
Page 2 of 13
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5) Approve Conditional Use Permit Case #2002-0302, 2261 37 Avenue NE
MOTION
to approve the Conditional Use Permit to allow the placement of a 21 x 48 foot tent for
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the display and sale of green and flowering plants at 2261 37 Avenue NE from April 15, 2002
through July 15, 2002, subject to the following condition:
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A $500 deposit shall be submitted to the License/Permit Clerk prior to the display of
green and flowering plants on the site.
6) Approve Purchase of a Towmaster T-12DD Trailer
MOTION
to approve the purchase of one new 20 foot Towmaster Model T-12DD Trailer, equipped
with spring assist ramps and fork holder from RDO Equipment Co. of Burnsville, MN in the amount
of $4,680, plus tax and delivery with funding appropriated from the Park Capital Equipment Fund
431-45200-5180.
Fehst indicated this trailer would haul the city bobcat.
7) Adopt Resolution No. 2002-21, being a resolution adopting a Street Sweeping Policy
MOTION
to waive the reading of Resolution No. 2001-21, there being ample copies available to the
public.
MOTION
to approve and adopt Resolution No. 2002-21, being a resolution adopting the City of
Columbia Heights Street Sweeping Policy.
Nawrocki stated that it should not be necessary to have so many pages to direct street sweeping.
RESOLUTION NO. 2002-21
RESOLUTION ADOPTING THE STREET SWEEPING POLICY
WHEREAS
, a Street Sweeping Policy has been developed based upon recommendations by the
League of Minnesota Cities and recommended by City staff; and
WHEREAS
, adoption of said policy has been determined to be in the best interest of the City of
Columbia Heights; and
WHEREAS,
said policy defines the Street Sweeping procedures and methods of the City of
Columbia Heights,
NOW, THEREFORE, BE IT RESOLVED
, by the City Council of the City of Columbia Heights
that said Street Sweeping Policy is hereby approved and adopted.
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Dated this 25 day of March, 2002.
8) Approve Final Plans and Specifications for City Project 0202: 2002 Street Rehabilitation Projects in
Zone 6A and Authorization Staff to Seek Bids for the 2002 Street Rehabilitation Project.
MOTION
to approve the final plans and specifications for City Project 0202: 2002 Street
Rehabilitation Projects in Zone 6A, including utility improvements, and authorize staff to seek bids
for the same.
Fehst stated this would include the utility project, and additional work, as directed by staff.
City Council Minutes
March 25, 2002
Page 3 of 13
9) Award 2002 Road Aggregates Contract
MOTION
to award the 2002 Road Aggregates contract based on the unit prices and vendors listed,
up to a maximum contract amount as approved in the 2002 Public Works budget and to authorize the
Mayor and City Manager to enter into an agreement for the same.
Nawrocki questioned the bid document, and why we would pick up the materials. Kevin Hansen,
Public Works Director, stated this is would allow the city to pick up bituminous material if we need
a load and they can not get it to us at that time.
10) Award 2002 Plant Mixed Bituminous Materials Contract
MOTION
to award the 2002 Plant Mixed Bituminous Materials contract based on the unit prices and
vendors listed, up to a maximum contract amount as approved in the 2002 Public Works budget, and
to authorize the Mayor and City Manager to enter into an agreement for the same.
11) Award of Sullivan Lake Tennis Court Resurfacing Project –Removed for discussion.
12) Approve Request for Qualification Document for the Columbia Heights Industrial Center
Redevelopment Project
MOTION
to approve the Request for Qualification document for the Columbia Heights Industrial
Center Redevelopment Project and direct staff to proceed with the advertising and mailing of the
FRQ’s to interested developers.
13) Adopt Resolution 2002-25, Authorizing Purchase of 325 Summit Avenue N.E. –Removed for
discussion.
14) Approve Business License Applications
MOTION
to approve the items as listed on the business license agenda for March 25, 2002 as
presented.
15) Approve Payment of Bills
MOTION
to approve payment of the bills, as listed, out of the proper fund.
MOTION
by Nawrocki, second by Wyckoff, to approve the Consent Agenda items, except items No. 2,
Motion carried.
3, 11, and 13, as listed. Upon vote: All ayes.
Wyckoff listed the business license requests.
#2. Establish Work Session Meeting Date for April 15, 2002, at 7:00 p.m. in City Hall Conference
Room 1
MOTION
by Williams, second by Szurek, to establish a Work Session meeting date for Monday, April
15, 2002, at 7:00 p.m., in City Hall Conference Room 1.
Nawrocki stated his objection to scheduling special meetings without setting an agenda. Szurek stated
that a work session is not special meeting, and she prefers advance notice to place it on her calendar.
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Fehst stated work session agenda items would be announced at the April 8 City Council meeting.
Upon vote: Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, nay; Peterson, aye. 4 ayes –1 nay.
Motion carried.
City Council Minutes
March 25, 2002
Page 4 of 13
#3 Reappoint members to the various City of Columbia Heights Boards and Commissions.
Wyckoff stated there are currently four vacancies on the Human Services commission, which meets
every other month and primary duties are choosing the Humanitarian of the Year, and the Taste of
Heights, There are two vacancies on the Park and Recreation Commission, and the Police and Fire
Civil Service, and one vacancy on the Library Board and one on the Planning and Zoning Commission.
Wyckoff stated that Planning and Zoning Commissioner Steve Johnson has obtained a home out of our
area, and he resigned. She stated the desire to keep Mr. Johnson on the commission for 2002, as he is
homesteaded in Columbia Heights. Szurek, as the Planning and Zoning Commission Liaison, indicated
her disappointment in his resignation, because he is very knowledgeable and a valuable asset to the
commission. Wyckoff questioned if owning a local business was an acceptable option. Fehst gave an
example in Robbinsdale of a person retained on a board because of his experience. Nawrocki
commended Mr. Johnson for his ethics, but stated that when he officially changes his residence, he
should resign. Fehst stated he would look into.
MOTION
by Williams, second by Szurek, to reappoint the following people to the various City of
Columbia Heights Boards and Commissions: Human Services Commission, Karen Leishman; Planning
and Zoning Commission, Ted Yehle; Traffic Commission, Joseph Goodman and Ed Carlson;
Telecommunications Commission, Kenneth Henke, Bob Buboltz and Dan Swee.
Nawrocki requested, in the future, to receive information and applications that are on file for persons
considered for reappointment. Wyckoff asked that Mr. Johnson be asked to attend the next Planning and
Zoning Commission meeting. Nawrocki asked that Mr. Johnson withdraw his resignation.
Motion carried.
Upon vote: All ayes.
Peterson thanked the individuals being reappointed, for their efforts, as theirs is a thankless job.
Nawrocki referred to Mr. Petkoff leaving the Police and Fire Civil Service Commission, and his hope
that he would stay on until other individual is appointed. Wyckoff questioned the expertise needed for
this position. Fehst stated that they review police officer and fire fighter applications and tests, setting a
priority list based on written and physical tests. Peterson stated that Bruce Magnuson will stay on the
commission until his position is filled. Peterson stated that Petkoff maybe moving to Wisconsin, but will
help while he is in the area.
#11. Award of Sullivan Lake Tennis Court Resurfacing Project
MOTION
by Szurek, second by Wyckoff, to waive the reading of Resolution No. 2002-22, there being
Motion carried.
ample copies available to the public. Upon vote: All ayes.
MOTION
by Szurek, second by Williams, to adopt Resolution 2002-22, accepting bids and awarding
City Project 2002-04, resurfacing of the Sullivan Park Tennis Courts, to C & H Sport Surfaces based
upon their low, qualified, responsible bid in the amount of $6,125.00, accepting the base and alternate
bid, with funds appropriated from Fund 412-50204-5130, and furthermore, to authorize the Mayor and
City Manager to enter into an agreement for the same.
Wyckoff questioned why this tennis court was chosen. Peterson stated that this court could still be
revitalized with resurfacing, whereas the Huset and Prestemon courts would take total reconstruction.
Hansen stated that we must determine what we can do with limited resources. Wyckoff suggested not
destroying the other courts until we can determine the usage at the Sullivan court. Hansen stated that a
picnic shelter or more open space would be more appropriate at Prestemon Park. Wyckoff stated that
Council would welcome comments from the public. Nawrocki questioned the base bid and the
City Council Minutes
March 25, 2002
Page 5 of 13
addendum. Hansen stated they had to be bid together and the over-all low bid was recommended for
approval.
Motion carried
Upon vote: All ayes. .
RESOLUTION NO. 2002-22
BEING A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR TENNIS
COURT REPAIR/RESURFACING AT SULLIVAN LAKE PARK CITY PROJECT 2002-04TO
C & H SPORT SURFACES OF LONSDALE, MINNESOTA
WHEREASCity Project 2002-04,
, pursuant to an advertisement for bids for Tennis Court
Repair/Resurfacing, bids were received, opened and tabulated according to law. The following bids
were received complying with the advertisement:
Bidder Base Bid Addendum 1
Dermco-LaVine Construction $4,176 $2,057
C & H Sport Surfaces, Inc. $4,325 $1,800
Tennis Court Doctor $4,444 $2,250
A-1 Surfacing $4,500 $2,300
Blacktop Repair Service Inc. $6,480 $1,600
WHEREAS,
it appears that C & H Sport Surfaces, 108 N. Main St., P. O.Box 290, Lonsdale, MN
55046, is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA
that:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with C & H
Tennis Court Repair/Resurfacing at
Sport Surfaces, in the name of the City of Columbia Heights for
Sullivan Lake Park, City Project 2002-04
, according to plans and specifications therefore approved by
the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits
made with their bids except the deposit of the successful bidder and the next lowest bidder shall be
retained until the contract has been signed.
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Dated this 25 day of March 2002.
#13. Adopt Resolution 2002-25, Authorizing Purchase of 325 Summit Avenue N.E.
MOTION
by Williams, second by Szurek, to waive the reading of Resolution 2002-25, there being
Motion carried.
ample copies available to the public. Upon vote: All ayes.
MOTION
by Williams, second by Szurek, to adopt Resolution 2002-25, being a Resolution authorizing
the purchase of 325 Summit Avenue N.E. and utilizing the general fund balance for interim funding.
Fehst stated that Mr. Diachuk called him about two weeks ago, as he heard the City was interested in
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purchasing his deceased father’s property. Fehst stated this was considered for safety on 40 Avenue.
The area includes the gas station on the corner and the two homes the City purchased and burned. Fehst
stated we could gain a one acre site for redevelopment by purchasing this property, separating a small
City Council Minutes
March 25, 2002
Page 6 of 13
portion, and then resell the home. An agreement was reached with Mr. Diachuk at $144,000. Peterson
reminded Council that this was a priority goal, set by Council. Szurek stated that she spoke to Mr. John
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Gondek, 344 40, who was concerned that his property would be landlocked and he would not be able
to get delivery trucks to the back of his building. Fehst stated that the proposed alley would allow 40
degree turns for vehicles. Peterson stated that we should be able to allow access if we own the property.
Williams stated that we would not land lock him, or at least give him an easement, if necessary.
Nawrocki stated that this action was premature, as there should first be a meeting with residents on
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Summit and 40 Avenue. Nawrocki stated that Randy Schumacher did a good job of stating the City’s
intend. Nawrocki was not pleased that the owner was willing to sell to someone else for less money than
the City. He stated that we could condemn for the right-of-way, and get a better price. He referred to the
easements for drainage and water. Nawrocki stated that he would not support the motion. Peterson
stated that he viewed the property, and is reasonably assured we can work with the owner to accomplish
our goals. Szurek stated that Mr. Gondek told her that Councilmember Nawrocki was disrespectful to
our staff member, and felt he should speak to the staff member in private. Nawrocki questioned what
Szurek was told and asked Randy Schumacher, Acting Community Development Director, if this was
true. Schumacher stated that there must be some confusion, as Nawrocki, the City Planner and himself
met with the owner, without a negative discussion.
Wyckoff stated that Mr. Gondek would like to purchase the house referred to, and would be willing to
give the needed property to the City. Fehst stated that ownership would be an advantage when vacating
the street. Wyckoff suggested renting the house to Mr. Gondek.
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Nawrocki again stated the need to talk to other residents along Summit and 40.
Upon vote: Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, nay; Peterson, aye. 4 ayes –1 nay.
Motion carried.
RESOLUTION 2002 - 25
BEING A RESOLUTION AUTHORIZING THE PURCHASE OF 325 SUMMIT AVENUE N.E.
WHEREAS
, at the March 19, 2002 EDA Meeting; the Board reviewed a proposal to redevelop the
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southeast corner of 40 Avenue and University Avenue; and
WHEREAS
, the City presently owns two properties in the study area and is in the process of acquiring
the Conoco Station with Community Development Block Grant dollars obtained in 2001;
and
WHEREAS
, the property located at 325 Summit Avenue N.E. is adjacent to the redevelopment site and
is unoccupied and available for a voluntary sale; and
WHEREAS,
the consensus of the EDA was to pursue negotiations with the property owner for the
acquisition of 325 Summit Avenue N.E.
NOW, THEREFORE BE IT RESOLVED
by the City Council of the City of Columbia Heights that:
l. The City Council hereby approves the terms of the Purchase Agreement for 325 Summit Avenue
N.E. between the City of Columbia Heights and Walter Diachuk, personal representative for the
estate of Ivan Diaczuk and authorizes the Mayor and the City Manager to sign it on behalf of the
City at a purchase price of $144,000, which is established as a fair market value based on
City Council Minutes
March 25, 2002
Page 7 of 13
negotiations with the property owner.
2. The City Council hereby authorizes the City Manager to handle all the requirements and
conditions in order for the City to complete the transaction contemplated in the Purchase
Agreement.
3. The City Council approves payment of the purchase from the General Fund balance, to be
reimbursed at the time the redevelopment project property subdivision takes place and
alleyway improvements have been completed.
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Passed this 25 day of March, 2002
PUBLIC HEARINGS
Public Hearing called for Revocation/Suspension of Rental Housing License at 3947 Arthur Street NE is
now in compliance
Peterson closed the public hearing for 3947 Arthur Street in that the property complies with the
Residential Maintenance Code.
Public Hearing called for Revocation/Suspension of Rental Housing License at 4524 Monroe Street NE
is now in compliance.
Peterson closed the public hearing for 4524 Monroe Street in that the property complies with the
Residential Maintenance Code.
Rental Housing Revocation for 4637 – 4639 Pierce Street N.E.
Peterson closed the public hearing for 4637-4639 Pierce Street in that the property complies with the
Residential Maintenance Code.
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Adopt Resolution No. 2002-23, Rental Housing Revocation for 5101 7 Street N.E.
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Peterson closed the public hearing for 5101 7 Street in that the Property complies with the Residential
Maintenance Code.
Adopt Resolution No. 2002-24, Rental Housing Revocation for 1348-1350 44 ½ Avenue N.E.
Peterson closed the public hearing for 1348-135044-1/2 Avenue in that Richard Meissneris no longer
the license holder.
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Cheryl Jeanotte, 5101 7 Street, renter, stated it is hard to contact her landlord. Peterson stated that the
property was brought into compliance. Nawrocki stated they had not paid the required fee. Jeanotte
stated that there is an electrical short in the bedroom. Peterson asked that she call the inspections
department for a status on the property.
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E) Establish Hearing Date for Revocation/Suspension of Rental Property License for 2215 45 Avenue
N.E.
Motion
by Williams, second by Szurek, to establish a hearing date of April 8, 2002, for revocation or
suspension of a license to operate a rental property within the City of Columbia Heights against Kunal
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Motion carried.
Kamran at 2215 45 Avenue N.E. Upon vote: All ayes.
Szurek questioned how we could get landlords to get rid of appliances outside of their buildings. Fehst
stated it is a matter of educating them; we can get the telephone number to them at the landlords
City Council Minutes
March 25, 2002
Page 8 of 13
meeting. Williams stated that any resident could call for removal. Szurek referred to four-plex with a
water heater by the dumpster.
ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions
Second Reading of Ordinance No. 1445, Pertaining to the City Charter, Chapter 3, Section 19,
Procedure on Reading Ordinances (Changing Current Wording of Unanimous Council Vote to 4/5)
MOTION
by Williams, second by Szurek, to waive the reading of the ordinance, there being ample
Motion carried.
copies available to the public. Upon vote: All ayes.
MOTION
by Williams, second by Szurek, to adopt Ordinance No. 1445, an ordinance pertaining to
Procedure on Ordinances.
Nawrocki felt this request stemmed from the new Planning and Zoning Ordinance discussion. He
stated that originally in the Charter the reading of an ordinance could not be waived. Nawrocki
indicated that he lead the effort to allow waiving the reading of an ordinance. His concern was that
residents understand the ordinance, and that ordinances should be published.
Peterson asked the City Attorney for the proper procedure on this item. Jim Hoeft stated that if the
ordinance is not passed unanimously it will go back to the Charter Commission for their April
meeting, and they will vote to determine if this item would be placed on the ballot with the other two
scheduled items.
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Harold Hoium, 4315 5 Street NE, stated that each ordinance should either be read to the public or
thrown out.
Wyckoff felt this was brought forward after the Zoning Ordinance discussions and was not the right
time for it to be addressed. Peterson stated that in 17 years on the City Council, this Charter
directive was never used, and did cause confusion.
Nawrocki spoke against staff reading the Zoning Ordinance on audiotape so they would not have to
read it at the meeting. Fehst stated that staff volunteered to do this. Peterson stated that the public
had many opportunities to understand and question the Zoning Ordinance. Williams stated that the
Charter Commission (9 members) voted yes, unanimously, on Ordinance #1445.
Upon vote: Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, nay; Peterson aye. 4 ayes, 1 nay.
Motion failed.
First Reading of Ordinance No. 1446, Amending the Street Excavation Portion of the City Code (6.301)
MOTION
by Szurek, second by Williams, to waive the reading of Ordinance No. 1446, there being
Motion carried.
ample copies available to the public. Upon vote: All ayes.
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MOTION
by Szurek, second by Williams, to establish April 22, at approximately 7:00 p.m. as the
Second Reading of Ordinance #1446, being and ordinance replacing City Code Section 6.301, Street
Excavations with a Right-of-Way Ordinance.
Nawrocki asked if this also applies to alleys. Kevin Hansen stated yes, as it is a right-of-way.
Nawrocki questioned the large fee increase. Hansen indicated the $150 fee is for street excavation
curb to curb
City Council Minutes
March 25, 2002
Page 9 of 13
and smaller fees for utilities curb work. He stated that the fees are to recover all the inspections
required by staff.
Williams stated that we do not even recover our costs, and so must collect more in taxes to
compensate; therefore he would support the motion.
Szurek stated this encourages accountability for the owner to put everything back the way it was.
Hansen stated that extensive rehabilitation leads to accelerated deterioration of the street and we
need to minimize this. Hansen stated that we want to keep this simple.
Harold Hoium asked the Mayor or the City Attorney to read this ordinance. Szurek stated the
ordinance is available at the Library and City Hall.
Upon vote: Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, aye; Peterson, aye. All ayes.
Motion carried.
Adopt Resolution No. 2002-20, Authorizing a Cooperative Agreement with MnDOT for TH 65
Reconstruction
MOTION
by Williams, second by Szurek, to waive the reading of Resolution No. 2002-20, there
Motion carried.
being ample copies available to the public. All ayes.
MOTION
by Williams, second by Szurek, to adopt Resolution No. 2002-20, being a resolution
authorizing the City of Columbia Heights to enter into a Cooperative Agreement No. 82966 with
MnDOT for Central Avenue, T.H. 65, reconstruction.
Hansen stated that MnDOT requires a cooperative agreement on cooperative projects. The most
costly to us would be cleaning, sweeping streets, sidewalks, and crack sealing in the designated
area, but would be State aid eligible. Nawrocki asked if this covers snow plowing. Hansen stated at
only one intersection, with MnDOT doing the rest of the corridor.
Harold Hoium felt the sidewalks have not been clear and that the Police do not do their job. Hansen
stated that owners are required to shovel sidewalks adjacent to their property.
. Motion carried
Upon vote: All ayes.
RESOLUTION No. 2002-20
BEING A RESOLUTION TO ENTER INTO AN AGREEMENT WITH
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION (MnDOT)
FOR RECONSTRUCTION OF CENTRAL AVENUE (T.H. 65)
WHEREAS
, the engineering consulting firm of URS has prepared final plans and specifications for the
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improvement of Central Avenue from 37 Avenue to 43 Avenue, City Project 9912 and 9912(A); and
WHEREAS,
the City has approved the plans, ordered the project and ordered the advertisement for bids by City
Resolution No. 2002-01 and Resolution No. 2002-18; and
WHEREAS,
MnDOT has designated the improvements as SP 0207-73 (TH 65 = 005); and
WHEREAS,
the City’s Municipal State Aid account, Mn/DOT Cooperative Agreement Funds, Special
Assessments and City Utility Funds shall provide the funding for the proposed improvements; and
City Council Minutes
March 25, 2002
Page 10 of 13
WHEREAS
, MnDOT has secured funding in the amount of $1,296,000.00 for the project and has prepared
Municipal Agreement Number 82966 for the making of the improvements; and,
WHEREAS
, the improvements continue the City goal(s) of improving the physical appearance of the City’s
commercial and industrial corridors and replacement of deteriorated infrastructure; and,
WHEREAS
, the improvements will benefit MnDOT’s Trunk Highway system.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA
that the City of Columbia Heights, Anoka County Minnesota, enter into MnDOT Agreement No.
82966 with the State of Minnesota, Department of Transportation for the following purposes:
To provide for payment by the Minnesota Department of Transportation to the City of Columbia Heights for the
Minnesota Department of Transportation’s share of the costs of the roadway construction and other associated
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construction to be performed upon, along and adjacent to Trunk Highway No. 65 from 37 Avenue to 43
Avenue within the corporate limits of the City of Columbia Heights.
IT IS FURTHER RESOLVED that the City Manager and the Director of Public Works are authorized to execute
the Agreement and any amendments to the Agreement.
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Dated this 25 day of March 2002.
***
Mayor Peterson asked the students present to introduce themselves.
Bid Considerations - none
Other Business
Approve Purchase of City View Software
MOTION
by Williams, second by Szurek, to authorize the Mayor and City Manager to enter into an
agreement with Municipal Software for the purchase of the City View software program at a cost of
$45,470 as outlined in their proposal of June 1, 2001 with funding coming from the Cable/Television
budget.
Fehst stated that we have outdated management systems in critical areas of the City, such as Special
Assessments. Staff is recommending system purchases totaling $45,000 of the $50,000 budgeted
from cable funds. This would include and upgrade the Assessment system, the Fire Protection
System, put a Human Resource system in place, business licensing, permits, and Public Works time
cards. Fehst stated that if each system were replaced independently, the cost would be equal or
greater than this. The IS Department recommends this as the best program for the money.
Nawrocki questioned employee time to input data. Bill Elrite, Finance Director, stated that
implementation would be over a two-year period for the six components. The priority database on
property will be downloaded from the County. Elrite estimated approximately 1,000 hours for data
input. Williams pointed out that $9,200 is for staff training.
Nawrocki commended Elrite for the effort to put this proposal together and agreed the system is
desirable, but felt it is not necessary at this time with State financing undecided. Nawrocki stated he
would not vote for this request.
Wyckoff stated this was in the Fire Department budget last year, but was cut. She questioned
restrictions on the Cable budget. Elrite stated there are no current restrictions beyond
communication and technology type uses. He believed the fund is at about $200,000. There is a
City Council Minutes
March 25, 2002
Page 11 of 13
$13,495 discount for buying more components. Wyckoff asked what other department will want
integrated programs. Elrite stated this system would allow for expansion to others areas such as dog
licensing. Elrite explained this would create one resident database, whereas now our Utility, Fire,
and Public Works Departments all have separate databases. This will allow us five concurrent
licenses, which means that only five people may be logged into the system at any one time. We
anticipate, in time, having to add more licenses to allow access to more staff. Another five licenses
would be estimated at $25,000.
Williams stated he would support this purchase to combine databases and limit paperwork.
Nawrocki stated the annual license fee would be $5,000. He indicated that Cable TV funds were
meant to be used toward programs for the cable channel. He felt we should consider reducing the
fee paid by cable users.
Upon vote: Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, nay; Peterson, aye. 4 ayes –1 nay.
Motion carried
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Authorize Agreement with Consulting Firm for Architectural Design Guidelines for Central Avenue
MOTION
by Szurek, second by Williams, to authorize the consulting firm of BRW's architectural
design guidelines for Central Avenue, from 37th to 42nd Avenues as defined in their proposal dated
March 13, 2002, at a cost not to exceed $28,500 with funding appropriated from the Special Projects
Fund #226-49846-3050.
Nawrocki asked if competitive proposals were received. Hanson stated the RFP process would push
back the process by ten to twelve weeks. Hansen stated this has been a four year process, so it was
considered appropriate to phase the work done. Nawrocki questioned if this violates our
procurement process. Nawrocki questioned, “not to exceed” in the agreement, which allows for
extra costs for certain work. He stated that requesting extra copies of the reports could cost several
thousand dollars. Hoeft stated that under contracts for professional services statutes, there were no
laws broken. Nawrocki felt it was an improper action.
Williams stated he would support the motion because our citizens want Central Avenue to look nice,
and felt we should have professional help for the process.
Upon vote: Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, nay; Peterson, aye. 4 ayes –1 nay.
Motion carried.
ADMINISTRATIVE REPORTS
Report of the City Manager
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Fehst discussed the excess tree trimming on 5 Street and other areas of the City by Excel Energy and a
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memo from the City Forester. He stated that the lines on 5 Street should not have remained in front of
these homes to service homes across the street and should have been buried. The City will try to get the
lines moved to the alley.
MOTION
by Nawrocki, second by Szurek, to direct the City Manger to place in writing, our strong
concerns with the electric company relative to the tree trimming and to have them try to make amends to
Motion carried.
the property owners. Upon vote: All ayes.
Report of the City Attorney - none
City Council Minutes
March 25, 2002
Page 12 of 13
GENERAL COUNCIL COMMUNICATIONS
Minutes of Boards and Commissions
·
Meeting of the March 4, 2002, Public Library Board of Trustees
Peterson read the schedule for the Police Department residential summer picnics. Nawrocki questioned the
correct starting time of the picnics.
Nawrocki questioned the review if City policy regarding recreational fires. Fehst stated they are
considering an annual permit, whereby we would inspect their fire pit and the resident would then only need
to call in a request.
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Peterson forwarded a request from the resident at 4046 7 Street to the Traffic Commission.
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Peterson indicated that a petition has been accepted from the residents of Monroe Street from 43 to 44
Avenues requesting full street reconstruction. Hansen stated that a Resolution would be prepared for
Council approval.
CITIZENS FORUM
Deb Johnson, 4638 Pierce Street, referred to a neighbor that had huge fires on windy days, and stressed the
importance to enforced the recreational fire policy. She also asked Fehst about the closing of the K-Mart
store on Central Avenue. Fehst described the media attention to the announcement, and stated this 14 acre
site would be a huge development opportunity. He stated that we would work with the McComb Group to
aggressively approach businesses to move into town. Fehst agreed that the K-Mart store would be missed.
Fehst stated that the owners are going through bankruptcy now. Johnson suggested placing city hall at this
site.
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Dee Logan, 39 Avenue, addressed Council to welcome spring and say hello. She mentioned that election
time is nearing, and that the “Taste of Heights” event was wonderful.
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Peterson reminded everyone that Jane Gleason’s retirement party would be held on Thursday, March 28
from 3:00 to 5:00 p.m. He stated that Ms. Gleason was kind, friendly, efficient, knowledgeable, and a very
wonderful city employee, who would be missed.
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Peterson stated that the Ramsdell Park picnic would honor the 25 Anniversary of Officer Curt Ramsdell’s
death. There will be a special presentation at the picnic.
Harold Hoium stated that that he would like to see Bruce Nedegaard picked as the contractor for the
proposed Lomianki area development. Fehst stated there would be a meeting tomorrow night at 7 p.m. in
the City Council Chambers to discuss this issue.
COUNCIL CORNER
Nawrocki referred to the report of rusty water in the northwest quadrant of the City. Fehst stated this is
being researched. Nawrocki stated he also has this problem in the northeast quadrant where he lives.
Hansen stated there are isolated areas with this problem and crews will do serious flushing of the areas.
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Nawrocki referred to the trash barrel on 41 Avenue next to the bus stop sign. Hansen suggested anchoring
it to the ground. Nawrocki questioned if we use v-plows on alleys. Hansen stated yes, that this equalizes the
snow to each side of the alley. Nawrocki referred to a specific complaint. Fehst stated he has visited this
property and agreed that they may get more snow as there is more room on this site.
City Council Minutes
March 25, 2002
Page 13 of 13
Nawrocki referred to the special assessment contract with Anoka County, and asked for a cost analysis of
interest lost on this money. He asked how information could be obtained following the retirement of the
assessment clerk. Fehst indicated that the software approved tonight would help, and some realtors will
have to go to the County for information, but the bulk of questions will go to the Public Works Department.
Nawrocki stated that he spoke to the Public Works Shop Foreman about the ambulance we are going to
replace, who indicated that he had not been shown the bid specifications. Fehst indicated he would get the
information to him.
Nawrocki requested that the Jamboree information, highlighting the different parade route be in the City
newsletter. He also requested a front page article on election filing information.
Nawrocki reported on the National League of Cities Conference and offered handouts for information.
Wyckoff thanked everyone that attended the Taste of Heights. She also thanked Mayor Peterson,
Councilmember Williams and City Manager Walt Fehst for their help. She stated that 1,252 tickets were
sold. Wyckoff gave a special thank you to Linda Magee for her help.
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Wyckoff stated that the Historical Society meets Thursday, March 28 at Murzyn Hall.
Szurek read a quote, and agreed with Mr. Peters regarding employees being happier. Fehst stated that
employees watch the Council meetings, and they appreciate recognition.
Williams commended employees and residents. He recognized the efforts of Patty Muscovitz and Cher
Bakken, and stated that we need to encourage our staff more.
Williams read a quote.
Nawrocki quoted “Actions speak louder than words, and practice what you preach.”
Peterson apologized and stated it was not his goal not to offend anyone. His goal is to run an efficient
meeting.
Mayor Peterson stated to not take ourselves to seriously, laugh at ourselves once in a while, enjoy life, and
do a random act of kindness.
ADJOURNMENT
Mayor Peterson adjourned the meeting at 10:20 p.m.
____________________________
Patricia Muscovitz, Deputy City Clerk