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HomeMy WebLinkAboutAugust 9, 1999OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING AUGUST 9, 1999 1. CALL TO ORDER/ROLL CALL The meeting was called to order by Mayor Peterson at 7:05 p.m. Present were Mayor Peterson and Councilmembers Szurek, Jolly, Wyckoff and Hunter. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA There were no additions nor deletions to the meeting agenda. 4. CONSENT AGENDA (These items are considered to be routine by the City Council and are enacted upon as part of the Consent Agenda by one motion. Items removed from Consent Agenda approval are taken up as the next order of business. There were no requests to remove any items from the Consent Agenda.) A. Motion by Szurek, second by Jolly to approve the Consent Agenda as follows: 1) Approval of Meeting Minutes The Council approved the minutes of the July 26, 1999 Council Meeting as presented. 2) Authorization to Attend Out of State Conference The Council authorized the attendance of Support Services Supervisor, Jill Teetzel, at the Visions Software Annual Conference in Myrtle Beach, South Carolina from September 12th to the 16th with all costs covered from the Police Department 1999 budget. 3) Recommendations of the Web Site Task Force The Council authorized proceeding with the creation of an internet web site for the City of Columbia Heights, selection of a web site host, the hiring of a consultant/design firm to create the site, providing of instruction opportunities for staff to learn web site software, providing of staff to regularly monitor and update the City site and approval of expenditures of $9,000 for a consultant, $200 for software and $700 for staff training with monies from the Cable Fund. 4) Authorization to Purchase Aerovator Model #AE80 with Extended Roller and Seed Box with Rake Kit The Council approved the purchase of Aerovator Model #AE80 equipped with extended roller, seed box and rake kit from Wahl's Enterprises of Lakeville, Minnesota, based upon their low, informal quotation, in the amount of $10,175.00 plus sales tax, replacing the Olathe Seeder #236 and Ryan Turf Aerator #227 with funding from the Parks Capital Improvement Fund. 5) Authorization to Purchase Toro Z-200 Mower The Council approved the purchase of a Toro Z-200, 22HP, Kaw with 62" deck from Cherokee Power Equipment of Brooklyn Park, Minnesota, based upon their low, informal quote in the amount of $7,065 plus tax to replace the Toro Groundmaster, Unit #237 with funding from Parks Capital Equipment Fund 431-45200-5180. 6) Authorization to Purchase a Toro Walk-Behind Pro-Line Hydro Drive Mower The Council approved the purchase of a walk-behind Pro-Line Hydro Drive mower with 16HP and 44" deck from Cherokee Power Equipment of Brooklyn Park, Minnesota, based upon their low, informal quote in the amount of $3,716 plus tax to replace the Toro Commercial Mower, Unit #241 with funding from Parks Capital Equipment Fund 431-45200-5180. 7) Approval of License Applications The Council approved the license applications as listed on the business license agenda for August 9, 1999. 8) Payment of the Bills The Council approved payment of the bills as listed out of proper funds. 9) Resolution No. 99-68 - Lot Split at 3830 Hayes Street Northeast The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99 - 68 SUBDIVISION REQUEST CITY OF COLUMBIA HEIGHTS 590 - 40TH AVENUE NE COLUMBIA HEIGHTS, MN 55421 I, Randy M. Mikkelson, hereby request a split of P1N 36 30 24 43 0048. Legally described as: Lot 1, Block 8, Auditor's Subdivision of Walton's Sunny Acres Third Addition, Anoka County, Minnesota. 2 THE DESCRIPTION HENCEFORTH TO BE: The north 60.00 feet of the east 139.00 feet of Lot 1, Block 8, Auditor's Subdivision of Walton's Sunny Acres Third Addition, Anoka County, Minnesota. That part of Lot 1, Block 8, Auditor's Subdivision of Walton's Sunny Acres Third Addition, lying southerly and westerly of the north 60.00 feet of the east 139.00 feet, Anoka County, Minnesota. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, in the amount of -0- be divided. Paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Recorder within one (1) year of the date of the Council action. PLANNING & ZONING DEPARTMENT ACTION: Recommend City Council approval of the lot split, subject to the following condition. The vacant parcel located adjacent to the westerly boundary of the subject property shall be combined with Tract "B" or with one of the adjacent properties with frontage along Johnson Street NE to form a single parcel. This combination shall occur prior to recording the lot split resolution with Anoka County. Signature of Owner, Notarized This 3rd day of August, 1999. Offered by: Yehle Seconded by: Ramsdell Roll Call: All ayes 3830 Hayes St. Owner's Address Telephone No. (612) 788-3495 SUBSCRIBED AND SWORN TO BEFORE ME this 9th day of August, 1999. Zoning Officer Notary Public CITY COUNCIL ACTION: APPROVED This 9th day of August, 1999. Offered by: Szurek Seconded by: Jolly Roll Call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary FEE $150.00 DATE PAID 7-14-1999 RECEIPT No.: 39244 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Introduction of Newly-Hired Employees Paul Grosse, the newly-hired Information Systems Technician was introduced as was Jeremy Hulke, the newly-hired Community Service Officer. B) Presentation of Promoted Employees in the Police Department Police Chief Johnson recognized Steve Vaughn who was promoted to the position of Sergeant in the Police Department. Also introduced by Chief Johnson was Bill Roddy, who was promoted to the position of Captain in the Police Department. Captain Roddy has served in the Columbia Heights Police Department for twenty-one years. Sergeant Vaughn has served in the Columbia Heights Police Department for twenty-two years. C) Introduction of Japanese Exchange Student Mutsumi Yasahara, an exchange student from Sakato, Japan, presented gifts from her city to Mayor Peterson. Mayor Peterson gave Mutsumi gifts for herself and a gift for the Mayor of Sakato. 4 6. PUBLIC HEARINGS A) Close Public Hearing - 4514-4516 Fillmore Street Northeast Mayor Peterson closed the public hearing regarding the revocation or suspension of the rental license held by Joe Bazzett regarding rental property at 4514-4516 Fillmore Street Northeast in that the property is in compliance with the Housing Maintenance Code. B) Close Public Hearing - 4201 Sixth Street Northeast Mayor Peterson closed the public hearing regarding the revocation or suspension of the rental license held by Tom Zaremski regarding rental property at 4201 Sixth Street Northeast in that the property is in compliance with the Housing Maintenance Code. C) Close Public Hearing - 2215 45th Avenue Northeast Mayor Peterson closed the public hearing regarding the revocation or suspension of the rental license held by Kunal Kamran regarding rental property at 2215 45th Avenue Northeast in that the property is in compliance with the Housing Maintenance Code. 7. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions 1. Second Reading of Ordinance No. 1397 Establishing a Storm Water Utility The consultant from SEH advised that this is an enabling ordinance. Its intent is not to set the rate structure but to establish the Council's ability to establish a storm water utility fee system. A future policy would establish the actual rates. Motion by Wyckoff, second by Szurek to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE # 1397 BEING AN ORDINANCE ESTABLISHING A STORM WATER UTILITY CHAPTER 12 ARTICLE III The City of Columbia Heights does ordain: General Operation. The City storm water system shall be operated as a public utility (hereinafter called the storm water utility), pursuant to Minnesota Statute Section 444.075, from which revenues will be derived subject to the provisions of this Chapter and Minnesota Statutes. Section 1: Definitions. Utility Factor. Utility Factor 12.301 The utility factor is defined as the ration of runoff volume, in inches, for a particular land use, to the runoff volume, in inches for an average single- family residential, assuming a 2-inch rainfall and Natural Resources Conservation Services (NRCS) "Type B" soil conditions. Section 2: Storm Water Utility Fee 12.302 The storm water utility fee is defined as the annual charge developed for each parcel of land. Section 3: Monthly Storm Water Utility Revenue 12.303 The monthly storm water utility revenue is the estimated monthly expenditures for planning and inventories, capital expenditures, personnel and equipment and operation of the storm water utility, in accordance with established City policy. Section 4: Storm Water Utility Factors. 12.304 The Storm Water Management Fee shall be determined by first determining the percentage of total runoff in the City which is attributed to single-family residential property. The fee per acre for single-family residential is computed by computing the product of the runoff percentage and the Monthly Storm Water Utility Revenue, divided by the estimated total acres of single-family residential land use in the City. The per acre fee, the appropriate utility factor and the total acreage of the parcel. Single-family residential parcels shall be assessed on a per household basis. The utility factor for various land uses are shown in the following table. Utility Classification Land Use CN Factor 1 Single Family Residential District 72 1.00 2 Two Family Residential District 75 1.30 3 Three Family Residential District 80 1.92 4 Manufacturing 88 3.30 5 Retail Business District 90 3.74 6 Limited Business District 90 3.74 7 General Business District 92 4.23 8 Central Business District 92 4.23 9 Neighborhood Business 88 3.30 10 Light Industrial District 88 3.30 11 Heavy Industrial District 90 3.74 Section 5: Credits 12.305 The Council may adopt policies, by resolution, for adjustment of the storm water management fees. Information to justify a fee adjustment must be supplied by the property owner. Such adjustments of fees shall be retroactive. Credits will be reviewed regularly by a staff committee. Section 6: Exemptions 12.306 The following land uses are exempt from the storm water management fee: · Public Road Right-of-Way · Lakes · Wetlands · City Property Section 7: Payment of Fee 12.307 Storm Water Utility Fees shall be billed in accordance with the Finance Department's current billing cycle with water and sanitary sewer bills. The fee shall be due and payable the same terms as water and sanitary sewer utility bills. Any prepayment or overpayment of charges shall be retained by the City and applied against subsequent fees. All such utility bills may be collected as provided for water billing by Section 4.314(3) of the City Code. Section 8: Appeal of Fee 12.308 If a property owner or person responsible for paying the storm water management fee believes that a particular assigned fee is incorrect, such a person may request that the fee be re-computed. Section 9: Penalty for Late Payment 12.309 The Council shall, by Resolution, fix all charges and penalties for late payment for Storm Water Utility fees and shall similarly fix the rates by which such charges shall be computed. Section 10: Certification of Past Due Fees on Taxes 12.310 If any storm water utility fees have not been paid when due, then a penalty as set forth on Section 00.080, shall be added to the amount due. Any such past due fees may then be certified to the County Auditor for collection with real estate taxes on the following year pursuant to Minnesota Statutes Section 444.075, Subdivision 3. In addition, the City shall also have the right to bring a civil action or to take other legal remedies to collect unpaid fees. First Reading: Second Reading: Date of Passage: July 26, 1999 August 9, 1999 August 9, 1999 Offered by: Wyckoff Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary B) Bid Considerations None C) Other Business 1. Authorization to Purchase Thermal Imaging Device for the Fire Department The possible uses of this device were addressed. It was noted that there were seven products reviewed by members of the Fire Department who served on the Selection Committee. With the product being recommended there is eight hours of training offered. It was noted that there is an opportunity to save considerable funds with this product and the discount had no bearing on the selection. Reasons for purchasing a second device were addressed. Motion by Szurek, second by Jolly to authorize staff to purchase a FireFLIR helmet-mounted thermal imaging camera from FLIR Systems at a cost of $20,750, and further, that payment for the imager be in the form of a $4,000 down payment at the time of order with $16,750 due at delivery, and further, that the Mayor and City Manager be authorized to enter into a contract for the same. Roll call: All ayes Motion by Szurek, second by Jolly to authorize staff to purchase a transmitter device for the FireFLIR thermal imaging camera when available from FLIR Systems at a cost not to exceed $4,000 and that the Mayor and City Manager be authorized to enter into a contract for the same. Roll all: All ayes 2. Request for Authorization to Allocate Funding and Seek Bids - Multi-Use Center and Park Improvements Motion by Hunter, second by Wyckoffto authorize the allocation of $10,000 from the Back to the Parks budget to seek bids to contract with an architectural firm who will work with community representatives and City staff to develop plans for a multi-use center and some park improvements. In addition, based on Council input, a concept plan for a new library on the Murzyn site will be developed for phased construction. The staff will review alternative financing plans for the library. Roll call: All ayes 8. ADMINISTRATIVE REPORTS A. Report of the City Manager The City Manager advised that interviews are scheduled for August 14th of candidates for the Fire Chief position. On August 13th there will be a meeting of the Space Needs Committee. The City Manager reminded council members of the Boosters Golf Tournament on August 12th. B. Report of the City Attorney The City Attorney had nothing to report at this time. 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Board and Commission Meetings The minutes of the August 3, 1999 Planning and Zoning Commission were in the agenda packet. No Council action was required. 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA There were no residents who had comments. Members of the Council commented on how successful National Night Out was in Columbia Heights. 11. ADJOURNMENT Mayor Peterson adjourned the Council Meeting at 8:15 p.m. Respectfully submitted, Jo-Anne Student, Council Secretary 10