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HomeMy WebLinkAboutJune 28, 1999OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JUNE 28, 1999 1. CALL TO ORDER/ROLL CALL The meeting was called to order by Mayor Peterson at 7:00 p.m. Present were Mayor Peterson and Councilmembers Szurek, Jolly, Wyckoff and Hunter. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizens Forum or items submitted after the agenda preparation deadline.) There were no additions nor deletions. 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent approval will be taken up as next order of business.) A. Motion by Wyckoff, second by Szurek to approve the consent agenda items as follows: 1) Approval of Meeting Minutes The Council approved the minutes of the June 14, 1999 Council Meeting as presented. 2) Resolution No. 99-67 Being a Resolution Ordering and Levying an Improvement The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99-67 Adopting assessment roll for the following local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mid-block light, to be placed on a new pole located on the north side of the property at 4438 Central Avenue N.E., numbered 677-Area 34 - Project #9913. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 p.m. on the 28th day of June 1999, in the City Council Chambers, 590 - 40th Avenue N.E., Columbia Heights Minnesota, being the time and place when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, REGULAR COUNCIL MEET1NG JUNE 28, 1999 PAGE 2 WHEREAS, this Council has heretofore estimated the cost of such local improvement and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered 677-Area 34 - Project 9913 for mid-block lighting. Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvements. This Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against the parcel of land at 4438 Central Avenue N.E. is the amount as billed annually by Northern States Power. Section 3. That the annual installment shall be paid in full without interest on or before September 15, 2000 (covering electric from date of placement through 2000), and in annual installments thereafter, as long as the mid-block light is in place. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section 4. That this Council did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered 677-Area 34 for mid-block lighting. Section 5. This resolution shall take effect immediately upon its passage. Passed this 28th day of June, 1999. Offered by: Wyckoff Seconded by: Szurek Roll Call: All ayes Gary L. Peterson, Mayor Jo-Anne Student, Council Secretary REGULAR COUNCIL MEET1NG JUNE 28, 1999 PAGE 3 3) Execute Necessary_ Documents - Delta Dental The Council authorized the Mayor and City Manager to execute the necessary documents with Delta Dental to offer dental insurance to eligible employees and their dependents. 4) Request Authorization to Award Bid for Carpeting for Murzyn Hall Porch Area and Recreation Office The Council awarded the low, qualified, responsible bid to Barbara-Leonard, Inc. in the amount of $7,006.30 to purchase and install new carpet for the main hall and Recreation Office of Murzyn Hall with funding from Fund 101-45129-5120. 5) Resolution No. 99-66 Being a Resolution Requesting an Extension of the Due Date Regarding the Columbia Heights Comprehensive Plan The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99-66 BE1NG A RESOLUTION OF THE COLUMBIA HEIGHTS CITY COUNCIL REQUESTING EXTENSION OF THE DUE DATE OF DECEMBER 31, 1999, FOR REVIEW OF THE CITY OF COLUMBIA HEIGHTS COMPREHENSIVE PLAN FOR CONSISTENCY WITH AMENDED METROPOLITAN COUNCIL POLICY PLANS WHEREAS, State Statutes (Minn. Stat. 473.175-473.871 (1996) requires that cities review and revise their comprehensive plans for consistency with Metropolitan Council policy plans; and WHEREAS, the Metropolitan Council has amended its policy plans and has provided system statements outlining Council policy relative to the City; and WHEREAS, the City of Columbia Heights is required to review its comprehensive plan for consistency with the amended policy plans and to prepare a revised comprehensive plan for submission to the Metropolitan Council by December 31, 1998; and WHEREAS, the City adopted Resolution 98-101 on November 9, 1998, requesting that the Metropolitan Council grant an extension to June 30, 1999, to complete its comprehensive plan; circulate the revised document to the adjacent governmental units and affected school districts for review and comment; and, following approval by the Planning and Zoning Commission and after consideration by the City Council, submit the plan to the Metropolitan Council review. WHEREAS, the City of Columbia Heights has scheduled and budgeted to complete a major review and update of its comprehensive plan by December 31, 1998; and has proceeded diligently to complete its comprehensive plan REGULAR COUNCIL MEETING JUNE 28, 1999 PAGE 4 NOW, THEREFORE, BE IT RESOLVED that the Columbia Heights City Council requests that the Metropolitan Council grant the City of Columbia Heights an extension to December 31, 1999, to complete its comprehensive plan; circulate the revised document to the adjacent governmental units and affected school districts for review and comment; and, following approval by the Planning and Zoning Commission and after consideration by the City Council, submit the plan to the Metropolitan Council for review. Passed this 28th day of June, 1999. Offered by: Wyckoff Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 6) Resolution No. 99-68 - Award of 1999 Alley and Parking Lot Crack Sealing Project The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99-68 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR CRACK SEALING PROJECT, #1999-01 (B) TO BERMAN PROPERTIES, INC. WHEREAS, pursuant to an advertisement for bids for 1999 Seal Coating Project #1999-01(B) bids were received, opened and tabulated according to law. The following bids were received complying with the advertisements: Bidder Base Bid Bergman Companies $ 9,690.00 Astech $11,424.00 Daffinson $11,628.00 Allied Blacktop $12,240.00 Bargen, Inc. $13,770.00 WHEREAS, it appears that Bergman Companies, 6615 U.S. Hwy. 12 West, P. O. Box 659, Eau Claire, Wisconsin 54702-0659 is the lowest responsible bidder. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: REGULAR COUNCIL MEET1NG JUNE 28, 1999 PAGE 5 The Mayor and Clerk are hereby authorized and directed to enter into a contract with Bergman Companies Inc. in the name of the City of Columbia Heights for 1999 Crack Sealing Project # 1999-01 (B), according to plans and specifications therefore approved by the Council. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lower bidder shall be retained until the contract has been signed. 3. City Project #1999-01(B) shall be funded with approximately 100% City funds. Dated this 28th day of June, 1999. Offered by: Wyckoff Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 7) Authorize Engineering Report and Preliminary Plans for Central Avenue from 37th to 43rd Avenues The Council authorized the preparation of an Engineering Report and Preliminary Plans for Central Avenue from 37th to 43rd Avenues based upon the work proposal of BRW and authorize the Mayor and City Manager to enter into a contract for the same. 8) Final Payment for 1999 Street and Parking Lane Striping The Council accepted the work for the 1999 street and parking lane striping and authorized final payment of $10,976.75 to Precision Pavement Marking, Inc. of Rogers, Minnesota. 9) Approve a Joint Powers Agreement with Metro Transit The Council authorized a Joint Powers Agreement with Metropolitan Council (Metro Transit) for the installation, replacement and maintenance of Metro Transit stop signage. 10) Authorize Change Order No. 2 for Sullivan Lake Park Sanitary Sewer Improvements The Council authorized Change Order No. 2 for culvert replacement and subgrade correction to Penn Contracting of Blaine, Minnesota, in the amount of $6,794.00 with $6,134 reimbursed from the State of Minnesota MIF Grant and $660 from Sewer Construction Fund 652-49721-5120. REGULAR COUNCIL MEET1NG JUNE 28, 1999 PAGE 6 11) Payment of the Bills The Council authorized payment of the bills as listed out of proper funds. 12) Lottery_ Ticket Sales at Liquor Store #2 and #3 The Council authorized the Mayor and City Manager to enter into an Agreement with the Minnesota State Lottery for on-line lottery ticket sales at Liquor Stores #2 and #3. 13) Establish Council Work Session The Council established Monday, July 19, 1999 at 7:00 p.m. as the date and time for a Council work session. 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A. Recognitions Charlie Kewatt, the retiring Fire Chief, was recognized for his thirty-two years of service in the Fire Department. B. Introduction of New Employee Steve Olson, the newly-hired Assistant Liquor Operations Manager, was introduced. C. Presentations 1) Director of Mediation Services Ann Wallerstadt, the Director of Mediation Services, gave a brief overview of what the agency does. She thanked the Council for the past support the agency has received from Columbia Heights. 2) Representative Chaudhary Representative Chaudhary gave a legislative update from the last legislative session. 3) Lincoln Funeral Car Bruce Nawrocki, representing the Anoka County Historical Society and VFW Post #230, advised the Council of an exposition of artifacts of the Lincoln Funeral Car. This event is scheduled for Monday, July 26th at the Columbia Heights Public Library. REGULAR COUNCIL MEET1NG JUNE 28, 1999 PAGE 7 6. PUBLIC HEARINGS A. Second Reading/Public Hearing of Ordinance No. 1394 Being an Ordinance to Sell 545 and 549 38th Avenue Northeast The purchaser of these two properties, Michael C. Wilder, is a single family home developer. He was advised these properties are being sold with the stipulation that homes valued at a minimum of $100,000 must be built on them. Motion by Hunters, second by Szurek to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1394 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE AT 545 38TM AVENUE NE AND 549 38TM AVENUE NE The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto Michael C. Wilder the real property at 545 38th Avenue NE described as follows, to wit: Lot 19 and the West Half of Lot 18, Block 83, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota, and the South Half of the vacated alley lying North and adjacent thereto. Section 2: The City of Columbia Heights may convey unto Michael C. Wilder the real property at 549 38th Avenue NE described as follows, to wit: Lot 17 and the East Half of Lot 18, Block 83, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota, and the South Half of the vacated alley lying North and adjacent thereto. Section 3: The Mayor and City Manager are herewith authorized to execute deed to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the sale and development agreement. Section 4: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. REGULAR COUNCIL MEET1NG JUNE 28, 1999 PAGE 8 First Reading: Second Reading: Date of Passage: June 14,1999 June 28, 1999 June 28, 1999 Offered by: Hunter Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions None B. Bid Considerations None C. Other Business 1) Resident Letter Regarding Condition of Street A letter was written by a resident who owns property on 43rd Avenue which addressed his concern with the condition of the street. The property owner felt his concerns had not been adequately responded to by staff and he contacted a member of the Council. Staff advised that a private consultant's opinion was sought on this matter. The finding of the consultant confirmed staff' s findings; those being, there is nothing wrong with the street and the pitting on its surface is not detrimental to the integrity of the street. The consultant suggested that the sealcoating planned for this street be moved up three years so it will be done five years after this latest work. The City Manager stated that the roadway has also been viewed by the Anoka County Commissioner who represents this property owner. He also saw no irregularities in it. The Public Works Director recommended that interested parties schedule a meeting to discuss the matter. Councilmembers Wyckoff and Hunter indicated an interest in attending the meeting which should include the property owner and would include the Public Works Director. REGULAR COUNCIL MEET1NG JUNE 28, 1999 PAGE 9 8. ADMINISTRATIVE REPORTS A. Report of the City Manager The Mayor noted that the Values First banner has been hung in the Council Chambers. B. Report of the City Attorney The City Attorney had nothing to report at this time. 10. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions Minutes of the June 1, 1999 Planning and Zoning Commission meeting and the June 1, 1999 Library Board of Trustees Meeting were included in the agenda packet. No Council action was necessary. 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA A. Jamboree Activities Mayor Peterson thanked all of the City staff who worked so diligently to make the Jamboree the success it was. He recognized by name the newly-selected royalty and noted the retirement of Pat Olynyk as the Queen Activities Coordinator. She held this position for forty years. Mayor Peterson noted that the Jamboree royalty has been invited to attend a future Council meeting. B. Time Extension of Parking Prohibition The resident at 3741 Reservoir Boulevard requested an extension to the date on the parking sign in front of her home. It addresses no parking in front of her day care facility by any one other than those using her services. This sign was necessitated with the nearby construction. She noted that the construction is taking longer than was anticipated. Motion by Wyckoff, second by Szurek to extend the parking prohibition at 3741 Reservoir Boulevard by adding a sign which states there is to be no parking by anyone other than those using the day care facility until the completion of the nearby construction and any landscaping associated with the construction. Roll call: All ayes REGULAR COUNCIL MEET1NG JUNE 28, 1999 PAGE 10 C. Recreation Department/CHASE Summer Programs Matt Linngren, a Recreation Department staff member, gave an update on the summer recreation programs, programs in the city parks and the puppet wagon schedule. He also advised that the 1999/2001 CHASE program grant application is being drafted. D. Use of Chemicals on Public Property A resident of Columbia Heights stated her concern with the use of chemicals for weed control and fertilizers on public properties in the City. She felt there was an associated danger and suggested the practice cease. Mayor Peterson responded he has been assured by staff that no dangerous chemicals are being used on City property. The Public Works Director advised that the practice has been scaled back considerably. The resident was directed to contact the Park and Recreation Commission in writing with her concerns. Councilmember Jolly suggested that there be a "test" park where no chemicals are used and that the results be monitored.. 11. ADJOURNMENT Motion by Szurek, second by Jolly to adjourn the meeting at 9:15 p.m. Roll call: All ayes Respectfully submitted, Jo-Anne Student, Council Secretary