Loading...
HomeMy WebLinkAboutMay 24, 1999OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING MAY 24, 1999 1. CALL TO ORDER/ROLL CALL The Council Meeting was called to order by Mayor Peterson at 7:05 p.m. Present were Mayor Peterson and Councilmembers Szurek, Jolly, Wyckoff and Hunter. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO THE MEETING AGENDA Councilmember Jolly requested item 4-A-15 "Establishing Council Work Sessions" be removed from the consent agenda for discussion. Councilmember Szurek inquired if item 4-A- 10 "SACA Land Lease, Site Plan, Rezoning" included a review of the site plan. Staff advised this item will be reviewed by the Planning and Zoning Commission at its June lst meeting with a new site plan. A resident requested items 4-A-21 and 4-A-22 regarding the Housing Enforcement Official be removed from the agenda for later discussion. 4. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the consent agenda by one motion. Items removed from consent agenda approval will be taken up as next order of business.) A. Motion by Jolly, second by Szurek to approve the consent agenda as follows: 1) Minutes for Approval The Council approved the minutes of the May 10, 1999 Regular Council Meeting as presented. 2) Renewal of Association of Metropolitan Municipalities Membership and Payment of Dues The Council approved the membership of the City of Columbia Heights in the Association of Metropolitan Municipalities with the payment of dues in the amount of $2,500 for half of the year to come from Fund 101-41110-4300. 3) Authorization to Seek Bids for Lighting and Electrical Upgrades for the Municipal Service Center Basement The Council authorized staff to seek bids for upgrading the Municipal Service Center basement lighting and electrical. -1- 4) Approval of Change Order No. 1 for Striping on Central Avenue This item was removed from the master agenda. 5) Authorization to Purchase Auto/CAD Land Development The Council authorized staff to purchase one license of Auto/CAD Land Development with the Civil, Survey and VIP Packages from Taylor Technologies for a total cost of $6,341.00 with funds allocated from 101-43100-5170. 6) Security Guard Services The Council authorized the Mayor and City Manager to enter into an agreement with Avalon Security Corporation to provide security services to the municipal liquor stores. 7) Bad Check Recovery_ The Council authorized the Mayor and City Manager to enter into an agreement with National Recoveries, Inc. for check collection services. 8) Establish New Salary_ Range for Police Captain The Council established a new monthly salary range for the position of Police Captain for new hires to the position as follows: 1999 Proposed: $4,499, 6 months, $4,653, 1 year, $4,806, 2 years, $4,960, 3 years, $5,113; 2000 Proposed: entry $4,657, 6 months, $4,816, 1 year $4,974, 2 years, $5,133 and 3 years, $5,292. 9) Request Authorization to Award Bid for 1999 Jamboree Fireworks The Council awarded the bid for the 1999 fireworks display scheduled for June 26, 1999, to Melrose Pyrotechnics for a $6,000 fireworks display with $2,000 appropriated from Fund 101-45050-4378. 10) SACA Land Lease, Site Plan, Rezoning The Council directed staff to 1) initiate the re-zoning of property at 627 38th Avenue from R-3, Multiple Family District to I, Industrial District, 2) to refer the revised site plan to the Planning and Zoning Commission for reconsideration, 3) to direct staff to initiate any necessary changes to the Comprehensive Plan to accommodate this change in use and zoning designation, and 4) authorize the Mayor and City Manager to enter into a Land Lease Agreement and other documentation necessary to implement this change. 11) Permits for 1999 Jamboree The Council authorized staff to close Jefferson Street from Monday afternoon, June 21, 1999 through Sunday, June 27, 1999. The Council authorized the Police Department to issue a parade permit for the Jamboree Parade to be held on Friday, June 25, 1999 at 6:30 p.m. for the following streets: Central Avenue at 45th Avenue to 40th Avenue; west on 40th Avenue to 5th Street and 5th Street to Mill Street. -2- 12) Resolution No.99-63 - Award of 1999 Miscellaneous Concrete Repairs - Project #9900 The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99-63 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 1999 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS, CITY PROJECT NO. 9900 TO RON KASSA CONSTRUCTION, INC. WHEREAS, pursuant to an advertisement for bids for City Project No. 9900, Miscellaneous Concrete Repairs and Installations, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Ron Kassa Contruction, Inc. Gunderson Bros. Jay Bros. Base Bid $6,868.00 $7,590.00 $8,430.00 WHEREAS, it appears that Ron Kassa Construction, Inc. 6005 250 St. East, Elko, Mn. Is the lowest responsible bidder. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Ron Kassa Construction, Inc. in the name of the City of Columbia Heights, for 1999 Miscellaneous Concrete Repairs and Installations, City Project No. 9900, according to plans and specifications therefore approved by the Council. The City Engineer is hereby authorized and directed to return, forthwith, to all bidder, the deposits made with their bids except the deposit of the successful bidders and the next lowest bidder shall be retained until the contract has been signed. City Project #9900 shall be funded with State Aid Maintenance Fund, General Fund, and Sewer and Water Fund. Dated this 24th day of May, 1999. Offered by: Jolly Seconded by: Szurek Roll call: All ayes CERTIFICATION -3- State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the foregoing resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 24th day of May, 1999, as disclosed by the records of said City in my possession. Jo-Anne Student, Deputy City Clerk 13) Approval of Change Order #2 for 1998 Retaining Wall and Sidewalk Construction The Council authorized change order #2 for modular block retaining wall and concrete sidewalk in the amount of $4,146.00 with funding out of the State Aid Construction Fund. 14) Final Payment to Nadeau Utility for 1998 Retaining Wall Construction The Council accepted the work for 1998 retaining wall construction, City Project Numbers 9733, 9734 and 9738 and authorized final payment of $6,466.41 to Nadeau Utility, Inc. of Maple Grove, Minnesota. 15) Establish Dates for Council Work Sessions This item was removed from the agenda for later discussion. 16) Resolution No. 99-55 - 1999/2000 IAFF Labor Agreement The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99-55 REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 1216 WHEREAS, negotiations have proceeded between the International Association of Firefighters (IAFF), Local 1216, representing firefighters of the City and the City's negotiating spokesperson, and said negotiations have resulted in a mutually acceptable contract for calendar years 1999 and 2000; WHEREAS, a copy of said contract is available at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement, as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 1999 and 2000 for IAFF bargaining unit employees of the City; and -4- BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this 24th day of May, 1999. Offered by: Jolly Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 17) Resolution No. 99-56 - 1999/2000 AFSCME Labor Agreement The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 99-56 REGARDING LABOR AGREEMENT BETWEEN CITY OF COLUMBIA HEIGHTS AND AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL NO. 495 WHEREAS, negotiations have proceeded between the American Federation of State, County, and Municipal Employees (AFSCME) Council No. 14, Local No. 495, representing clerical and technical employees of the City, and the City's negotiating spokesperson, and said negotiations have resulted in a mutually acceptable contract for calendar years 1999 and 2000; WHEREAS, a copy of said contract is available at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract agreement, as negotiated, be and is hereby established as the salary and fringe benefit program for calendar years 1999 and 2000 for AFSCME bargaining unit employees of the City; and BE IT FURTHER RESOLVED that the Mayor and City Manager be authorized to execute this agreement. Passed this 24th day of May, 1999. Offered by: Jolly Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson -5- Jo-Anne Student, Council Secretary 18) Authorization to Seek RFP's for Custodial Services at Municipal Buildings The Council authorized staff to obtain requests for proposals for custodial services at City Hall, the Municipal Service Center and the Public Library. 19) First Reading of Ordinance No. 1391, Pertaining to Chapter 3, Section 16 The reading of the ordinance was waived there being ample copies available for the public. ORDINANCE NO. 1391 BEING AN ORDINANCE AMENDING CHAPTER 3, SECTION 16, OF THE CITY CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO COUNCIL MEETINGS The City of Columbia Heights does ordain: Section 1: Chapter 3, Section 16, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: At the time of the first regularly scheduled council meeting in January following a regular municipal election, the council shall meet at the usual place and time for the holding of the council meetings. At this time, the newly elected members of the council shall assume the duties of such membership, except that for council members elected in 1998, 2000, and 2002, the newly elected members shall assume the duties of such membership on the first Monday in January following that regular municipal election. Thereafter the council shall meet at such times as may be prescribed by ordinance or resolution, except that they shall meet not less than once each month. The mayor, or any two members of the council, or the city manager, may call special meetings of the council upon at least twelve (12) hours' notice to each member of the council. Such notice shall be delivered personally to each member or shall be left with some responsible person at the member's usual place of residence. All meetings of the council shall be public, and any citizen shall have access to the minutes and records thereof at all reasonable times. IS HEREWITH AMENDED TO READ AS FOLLOWS: At the time of the first regularly scheduled council meeting in January following a regular municipal election, the council shall meet at the usual place and time for the holding of the council meetings. At this time, the newly elected members of the council shall assume the duties of such membership, except that for council members elected in 1998, 2000, and 2002, the newly elected members shall assume the duties of such membership on the first Monday in January following that regular municipal election. Thereafter the council shall meet at such times as may be prescribed by ordinance or -6- resolution, except that they shall meet not less than once each month. The mayor, or any two members of the council, or the city manager, may call special meetings of the council upon at least three (3) days' notice to each member of the council. Such notice shall be posted and shall be delivered personally to each member or shall be left with some responsible person at the member's usual place of residence. The mayor, any two members of the council, or the city manager, may call special emergency meetings of the council. The Council shall make good faith efforts to provide notice of the meeting. Posted or published notice of any such emergency meeting shall not be required. An emergency meeting shall be defined as a special meeting called because of circumstances that, in the judgment of the mayor, any two council members, or the city manager, require immediate consideration. All meetings of the council shall be public, and any citizen shall have access to the minutes and records thereof at all reasonable times. Section 2: This Ordinance shall be in full force and effect from and after ninety (90) days after its passage. First Reading: May 24, 1999 The second reading of Ordinance No. p.m. 1391 was scheduled for June 14, 1999 at approximately 7:00 20) First Reading of Ordinance No. 1392 Pertaining to City Charter, Chapter 8, Section 83, Local Improvement, How Made The reading of the ordinance was waived there being ample copies available for the public. ORDINANCE NO. 1392 BEING AN ORDINANCE AMENDING CHAPTER 8, SECTION 83 OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO PAYMENT OF ASSESSMENTS The City of Columbia Heights does ordain: Section 1: Chapter 8, Section 83 of the Charter of the City of Columbia Heights which currently reads as follows, to wit: The council may provide for payment in a lump sum or in annual installments for a period of not over ten years, and it shall provide for extending payments over a period of years if so requested in the property owners' petition. All interest charges and miscellaneous costs shall, if not previously paid, be included in the tax bill for the last installment of such assessment. The council shall provide by ordinance a uniform rule as to the number of years over which payments for various local improvements shall be extended. IS HEREWITH AMENDED TO READ AS FOLLOWS: The council may provide for payment in a lump sum or in annual installments for a period of not over thirty years, and it shall provide for extending payments over a period of years if so requested in the -7- property owners' petition. All interest charges and miscellaneous costs shall, if not previously paid, be included in the tax bill for the last installment of such assessment. The council shall provide by ordinance a uniform rule as to the number of years over which payments for various local improvements shall be extended. Section 2: This Ordinance shall be in full force and effect from and after ninety (90) days after its passage. First Reading: May 24, 1999 The second reading of the ordinance was scheduled for June 14, 1999 at approximately 7:00 p.m. 21) Resolution No. 99-58 Being a Resolution Appointing a Housing Enforcement Official This item was removed from the consent agenda for discussion. 22) Resolution No. 99-57 Being a Resolution Authorizing a Housing Enforcement Official to Exercise Certain License Revocation Powers This item was removed from the consent agenda for discussion. 23) Payment of the Bills The Council approved payment of the bills as listed out of proper funds. 24) Approval of License Applications The Council approved the license applications as listed. Roll call on consent agenda: All ayes Establishing Council Work Session Dates for June Motion by Jolly, second by Szurek to establish a Council work session on Monday, June 7, 1999 at 8:00 p.m. and on Monday, June 21, 1999 at 7:00 p.m. Roll call: All ayes Resolution No. 99-58 Being a Resolution Appointing a Housing Enforcement Official Motion by Wyckoff, second by Hunter to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99-58 BEING A RESOLUTION APPOINTING A HOUSING ENFORCEMENT OFFICIAL FOR THE COLUMBIA HEIGHTS HOUSING MAINTENANCE CODE WHEREAS, the City Council of the City of Columbia Heights, held a duly authorized (regular) meeting on the 24th day of May, 1999; and -8- WHEREAS, Chapter 5A of the City Code of Columbia Heights authorizes the administration and enforcement official for the Columbia Heights Housing Maintenance Code: THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA That the City Council of the City of Columbia Heights, Minnesota hereby finds, determines and declares: That Dana Alexon of the Columbia Heights Fire Department shall be appointed the housing enforcement official for the administration and enforcement of the Columbia Heights Housing Maintenance Code. Passed this 24th day of May, 1999. Offered by: Wyckoff Seconded by: Hunter Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 22) Resolution No. 99-57 Being a Resolution Authorizing a Housing Enforcement Official to Exercise Certain License Revocation Powers Motion by Szurek, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99-57 BEING A RESOLUTION AUTHORIZING THE HOUSING ENFORCEMENT OFFICIAL TO EXERCISE CERTAIN LICENSE REVOCATION POWERS WHEREAS, the City Council of the City of Columbia Heights, Minnesota, held a duly authorized (regular) meeting on the 24th day of May, 1999; and WHEREAS, Chapter 5A of the City Code of Columbia Heights authorizes the administration and enforcement of the provisions of said Chapter, by the City Manager and his/her designated agents; and WHEREAS, the City Council of the City of Columbia Heights, Minnesota has appointed Dana Alexon as the housing enforcement official for the enforcement of the Columbia Heights Housing Maintenance Code; and WHEREAS, Chapter 5A authorizes the revocation of a rental license pursuant to the procedures set out in Chapter 5A of the City Code of Columbia Heights; and -9- WHEREAS, facts have been submitted to this body showing that there is a need for the housing enforcement official to act pursuant to Section 5.104(1)(a): THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA That the City Council of the City of Columbia Heights, Minnesota hereby finds, determines and declares: That the housing enforcement official for the Columbia Heights Housing and Maintenance Code shall be authorized to act pursuant to Section 5.104(1)(a) of the City of Columbia Heights. Passed this 24th day of May, 1999. Offered by: Szurek Seconded by: Jolly Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 5. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A. Presentations Mayor Peterson recognized Ryan Vaughn, the recipient of the Merle Glader Memorial Fund Scholarhip. Ryan is the son of Corporal Steve Vaughn of the Columbia Heights Police Department. Merle Glader served as Chief of the department and the scholarship fund was set up by his family in his memory. Representatives of V.F.W. Post #230 made a contribution of $1,000 to the Jamboree fireworks display. B. New Employee Rich Nordstrom, the newly-hired Engineering Tech III, was introduced to the Council. 6. PUBLIC HEARINGS A. Currency Exchange - State License Application, 4110 Central Avenue Staff prepared three resolutions for Council consideration. Resolution No. 99-54 approves the currency exchange license application. Resolution No. 99-59 denies the currency exchange application. Resolution No. 99-60 would impose a twelve month moratorium on establishing new currency and other financial institutions within the City if approved. Discussion was held regarding the proposed location for the business, the impacts it may have on the surrounding businesses and the measures being taken by the property owner and the business owners to accommodate the needs of the community. -10- Motion by Hunter, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roll call: Jolly, Hunter, Peterson - aye Szurek, Wyckoff- nay Motion passes RESOLUTION NO. 99-54 BEING A RESOLUTION OF THE COLUMBIA HEIGHTS CITY COUNCIL APPROVING AN APPLICATION FOR A CURRENCY EXCHANGE LICENSE WHEREAS, the President of Younge, Potts, Wiezer and Company, Inc. has submitted a license application to the State of Minnesota to operate a currency exchange business at 4110 Central Avenue NE in Columbia Heights; and, WHEREAS, Chapter 53A.04 of Minnesota State Statute requires that currency exchange license applications shall be submitted to the governing body of the local unit of government in which the applicant is proposing to be located; and, WHEREAS, a notice of the City's intention to consider the issue has been published in the May 6, 1999 edition of the Focus News; and, WHEREAS, the City has 60 days from April 16, 1999 to take action on the request; and, WHEREAS, there is not another licensed currency exchange operation within one-half mile of 4110 Central Avenue NE; and, WHEREAS, the proposal is in compliance with the Columbia Heights Zoning Ordinance. NOW, THEREFORE, BE IT RESOLVED, by the Columbia Heights City Council that the application for a currency exchange license to operate at 4110 Central Avenue NE is hereby approved. NOW, THEREFORE, BE IT FURTHER RESOLVED by the Columbia Heights City Council that the applicant shall be responsible for reimbursing the City for costs to publish notice and to send written notice to adjacent properties within 300 feet of the subject property. Passed this 24th day of May, 1999. Offered by: Hunter Seconded by: Peterson Roll call: Jolly, Hunter, Peterson - aye Szurek, Wyckoff- nay 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions -11- 1) First Reading of Ordinance No. 1393 Being an Ordinance Rezoning 627 38th Avenue Northeast Motion by Jolly, second by Szurek to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1393 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO THE REZONING OF CERTAIN PROPERTY Section 1: That certain property legally described as Lots 40, 41, 42, and 43 including half the vacated alley lying adjacent thereto, Block 84, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. Section 2: To authorize and direct staff to amend the official zoning map to reflect the change in zoning from R-3, Multiple Family Residential District, to I, Industrial District, upon the effective date of said ordinance. Section 3: This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: May 24, 1999 Motion by Jolly, second by Szurek to schedule the second reading of the ordinance for June 14, 1999 at approximately 7:00 p.m. Roll call: All ayes B. Bid Considerations 1) Approval of Resolution No. 99-61 Accepting Bids and Award of 1999 Storm Water Improvements Motion by Szurek, second by Jolly to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 99-61 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 1999 STORM WATER IMPROVEMENT S CITY PROJECT NO. 9907, 9908, 9909, 9910 TO GLENN REHBEIN BROTHERS CONSTRUCTION WHEREAS, pursuant to an advertisement for bids for City Projects No.9907, 9908. 9909, 9910 Storm Water Improvement Projects, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Base Bid -12- Glenn Rehbein Bros. Midwest Asphalt Northdale Construction Co. FF Jedlicki, Inc. $314,379.30 $315,039.35 $366,160.53 $821,786.50 WHEREAS, it appears that Glenn Rehbein Bros. of Lino Lakes, Minnesota is the lowest responsible bidder. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and City Clerk are hereby authorized and directed to enter into a contract with the name of the City of Columbia Heights, for 1999 Storm Water Improvements, City Project No. 9907, 9908, 9909, 9910, according to plans and specifications therefore approved by the Council. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. City Project #9907, 9908, 9909, 9910 shall be funded with a $92,000 DNR FMR Grant and City Utility Funds. Dated this 24th day of May, 1999. Offered by: Szurek Seconded by: Jolly Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary 1) Approval of Resolution No. 99-62 Accepting Bids and Award of 1999 Alley Improvement Projects Motion by Hunter, second by Szurek to waive the reading of the resolution there being ample copies available for the public. RESOLUTION NO. 99-62 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR 1999 ALLEY IMPROVEMENT PROJECTS CITY PROJECT NO. 9902 TO RON KASSA CONSTRUCTION, INC. -13- WHEREAS, pursuant to an advertisement for bids for City Project No. 9902, 1999 Alley Improvement Projects, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisemenet: Bidder Gunderson Bros. Cement Ron Kassa Construction Base Bid $923,975.00 $864,573.00 Corrected Bid *$875,091.50 *Upon engineer's review, an error was found in the bid. WHEREAS, it appears that Ron Kassa Construction, Inc. 6005 250 St. East, Elko, Mn is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Ron Kassa Construction, Inc. in the name of the City of Columbia Heights, for 1999 Alley Improvement Projects, City Project No. 9902, according to plans and specifications thereby approved by the Council. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. City Project #9902 shall be funded with assessments, infrastructure water and sewer construction funds. Dated this 24th day of May, 1999. Offered by: Hunter Seconded by: Szurek Roll call: All ayes Mayor Gary L. Peterson Jo-Anne Student, Council Secretary C. Other Business 1) Appointment to Planning and Zoning Commission and Telecommunications Commission Motion by Wyckoff, second by Szurek to appoint Ted Yehle to the Planning and Zoning Commission to -14- fill the unexpired term of John Hunter which will expire in April of 2002. Roll call: All ayes Motion by Wyckoff, second by Szurek to appoint Dan Swee to the Telecommunications Commission to fill a vacancy which expires in April of 2002. 8. ADMINISTRATIVE REPORTS A. Report of the City Manager 1) Liquor Store Roof Letters: The City Manager advised that two letters have been drafted which address the liquor store roof. He was directed to sent the letter which was addressed to all affected area residents. 2) Fire Chief Retirement Reception: The City Manager invited the Council to the retirement reception for Chief Charlie Kewatt. B. Report of the City Attorney The City Attorney had nothing to report at this time. 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions Minutes of the May 4, 1999 Library Board of Trustees Meeting and the May 4, 1999 Planning and Zoning Commission meeting were included in the agenda packet. No Council action was required. 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA A. Additions/Deletions from Agenda: The Mayor requested clarification as to the method for removing or adding items to the consent agenda and the rest of the agenda. B. Numbers on Houses and Garages: Councilmember Hunter requested more effort be put into ordinance compliance with identifying numbers on houses and garages. The City Manager advised he will have staff identify the properties not in compliance by driving the City. Letters will be sent to these property owners. C. Weed Cutting: Councilmember Jolly inquired whether the City has a contracted weed cutter. The Public Works Director responded that two weed cutters have been hired and a more pro-active approach has been taken with the offending properties. D. Parking Pad: The Mayor stated he was advised that the hard-surfaced parking pad requirement is not being enforced equitably. The City Manager was requested to pursue this matter and to include pads for boats. -15- E. Use of Railroad Ties for a Retaining Wall: The resident at 3819 Johnson Street stated he has been advised by a letter from the City he is not to use treated railroad ties for constructing a retaining wall on his property. This is viewed as hazardous material by the Building Inspector although his letter did not identify that section of the City Code which states this. The City Manager will follow up on this matter. F. Teen Violence in the City and the Schools: A youth inquired what plans the Council has to address teen violence in the City and in the schools. The City Manager invited him to attend a joint meeting on May 26th of the City Council and the School Board. G. Values First Program; Mayor Peterson requested to City Manager to have a Values First Banner hung in the Council Chambers. 11. ADJOURNMENT Motion by Jolly, second by Szurek to adjourn at 8:45 p.m. the Council Meeting to an Executive Session to discuss the City Manager's performance review. Roll call: All ayes Respectfully submitted, Jo-Anne Student, Council Secretary -16-