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HomeMy WebLinkAboutJune 8, 1998OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JUNE 8, 1998 1. CALL TO ORDEIUROLL CALL The Council Meeting was called to order at 7:00 p.m. by Mayor Sturdevant. Present were Mayor Sturdevant and Councilmembers Ruettimann and Peterson. Councilmembers Jolly and Szurek were absent. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS AND DELETIONS TO THE MEETING AGENDA Added to the agenda was the public hearing regarding the rental property license for 1407-1409 Circle Terrace and the block party request for 3927 Hayes Street Northeast. 4. CONSENT AGENDA (Items on the Consent Agenda are considered routine by the City Council and are enacted by one motion. Items removed from the Consent Agenda are taken up as the next order of business.) A. Approval of Consent Aeenda Motion by Peterson, second by Ruettimann to adopt the Consent Agenda as follows: 1) Approval of Council Meeting Minutes The Council approved the minutes of the May 26, 1998 Regular Council Meeting. 2) Resolution No. 98-48 - Miscellaneous Concrete Repairs The Council waived the reading of the resolution them being ample copies available for the public. RESOLUTION NO. 98-48 RESOLUTION ACCEPTING BID AND AWARDING CONTRACTOR FOR 1998 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS, CITY PROJECT #9800 TO RON KASSA CONSTRUCTION, INC. WHEREAS, pursuant to an advertisement for bids for City Project #9800, Miscellaneous Concrete Repairs and Installations, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 2 Bidder Ron Kassa Construction, Inc. Scandy Concrete Standard Sidewalk Gunderson Bros. Base Bid $25,946.70 $28,907.00 $35,374.50 $35,905.50 WHEREAS, it appears that Ron Kassa Construction, Inc., 6005 250 St. East, Elko, Mn. is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Ron Kassa Construction, Inc. in the name of the City of Columbia Heights, for 1998 miscellaneous concrete repairs and installations, City Project No. 9800, according to plans and specifications therefore approved by the Council. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. City Project #9800 shall be funded with State Aid Maintenance Fund, General Fund, and Sewer and Water Fund. Dated this 8th day of June, 1998. Offered by: Peterson Seconded by: Ruettimann Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights REGULAR COUNCIL MEETING JIUqNE 8, 1998 PAGE 3 I hereby certify that the foregoing resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of June, 1998, as disclosed by the records of said City in my possession. Jo-Anne Student, Deputy City Clerk 3) Resolution No. 98-49 Award of Cmcksealing Project The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 98-49 RESOLUTION ACCEPTING BID AND AWARD1NG CONTRACT FOR CRACKSEALING PROJECT # 1998-01 (A) TO NORTHWEST ASPHALT MAINTENANCE, INC. WHEREAS, pursuant to an advertisement for bids for Crack Sealing Project #1998- 01 (A), bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Northwest Asphalt Maintenance, Inc. Daffinson Asphalt Maintenance Bergman Companies, Inc. ASTECH Allied Blacktop Company Base Bid $44,400.00 $45,120.00 $52,080.00 $54,240.00 $58,320.00 WHEREAS, it appears that Northwest Asphalt Maintenance, Inc., R.R. 2, Box 172, Goodridge, Mn. is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Northwest Asphalt Maintenance, Inc. in the name of the City of Columbia Heights, for 1998 Crack Sealing Project #1998-01(A), according to plans and specifications therefore approved by the Council. REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 4 The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of a successful bidder and the next lowest bidder shall be retained until the contract has been signed. City Project #1998-(A) shall be funded with approximately 85% State Aid Funds and approximately 15% by assessments. Dated this 8th day of June, 1998 Offered by: Peterson, Seconded by: Ruettimann Roll call: All ayes Jo-Anne Student, Council Secretary State of Minnesota County of Anoka City of Columbia Heights Mayor Joseph Sturdevant CERTIFICATION I hereby certify that the foregoing resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of June, 1998, as disclosed by the records of said City in my possession. Jo-Anne Student Deputy City Clerk 4) Resolution No. 98-50 - Award of Sealcoating Project #1998-01 (B) The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 98-50 RESOLUTION ACCEPTING BD AND AWARDING CONTRACT FOR SEAL COATING PROJECT, #1998-01(B) TO ALLIED BLACKTOP COMPANY REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 5 WHEREAS, pursuant to an advertisement for bids for 1998 Seal Coating Project #1998- 01(B), bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Base Bid Alternate Bid Allied Blacktop Co. $65,993.25 $2,751.75 ASTECH Corp. $88,689.00 $2,438.00 WHEREAS, it appears that Allied Blacktop Company, 10503 89th Avenue. No., Maple Grove, Mn. is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Allied Blacktop Company in the name of the City of Columbia Heights, for 1998 Seal Coating Project # 1998-01 (B), according to plans and specifications therefore approved by the Council. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. City Project #1998-01(B) shall be funded with approximately 85% State Aid Funds and approximately 15% assessments. Dated this 8* day of June, 1998. Offered by: Peterson Seconded by: Ruettimann Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 6 I hereby certify that the foregoing resolution is a tree and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of June, 1998, as disclosed by the records of said City in my possession. Jo-Anne Student Deputy City Clerk 5) Authorization to Seek Bids for 1998 Street and Parking Lane Striping The Council authorized staff to seek bids for the 1998 Street and Parking Lane Striping contract. 6) Authorization to Seek Bids for Traffic Control The Council authorized staffto seek bids for traffic control during the construction of the railroad crossing on 37th Avenue. 7) Approval of License Applications The Council approved the license applications as listed. 8) Resolution No. 98-51 - Approving the Public Works Director as an "Authorized Official" to Apply for DNR Grant Assistance Program Funds The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 98-51 BEING A RESOLUTION TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF NATURAL RESOURCES GRANT ASSISTANCE PROGRAM FOR FUNDS FOR STORM WATER RELATED IMPROVEMENTS AND DESIGNATE THE DIRECTOR OF PUBLIC WORKS AS THE CITY'S PRIMARY CONTACT WITH THE DNR BE IT RESOLVED that the Director of Public Works, hereinafter referred to as" Authorized Official" act as legal sponsor of the project contained in the Flood Damage Reduction Grant Assistance Program Application submitted on June 10, 1998 and that Authorized Official is hereby authorized to apply to the Minnesota Department of Natural Resources, hereinafter referred as" State", for funding of this project on behalf of the Applicant. BE IT FURTHER RESOLVED that the Applicant has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate acquisition, maintenance and protection of the proposed project. REGULAR COUNCIL MEETING JUN~ 8, 1998 PAGE 7 BE IT FURTHER RESOLVED that the Applicant has not incurred any construction costs or has not entered into any written agreements to purchase property by this project. BE IT FURTHER RESOLVED that the Applicant has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickback, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of the application by the State, the Authorized Official may enter into an Agreement with the State for the above-referenced project and that the Applicant certifies that it will comply with all applicable laws and regulations as stated in the contract agreement. NOW, THEREFORE, BE IT RESOLVED that the Director of Public Works is hereby authorized to execute such Agreements as are necessary to implement the project on behalf of the Applicant. Dated this 8th day of June, 1998. Offered by: Peterson Seconded by: Ruettimann Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights ! hereby certify that the foregoing resolution is a true and correct copy ora resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 8th day of June, 1998, as disclosed by the records of said City in my possession. Jo-Anne Student Deputy City Clerk REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 8 9. Approval of Met Council Local Planning Assistance Program Grant Agreement The Council approved the Metropolitan Council Local Planning Assistance Program Grant Agreement and acknowledged receipt of $1,500.00 in grant funds and authorized the Mayor and City Manager to enter into an agreement for the same. The Council approved the Metropolitan Council Local Planning Assistance Program Grant Agreement AMENDMENT and acknowledged receipt of an additional $1,000 in grant funds and authorized the Mayor and City Manager to enter into an agreement for the same. 10. Establish Hearing Date for License Revocation, Rental Properties The Council established a hearing date of June 22, 1998 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights at 3935 Tyler Street owned by Anthony Wilczek and 4023 Sixth Street owned by Renae Novak. 11. Recommendation to Replace the Library Roof The Council accepted and placed on file the recommendation of the Library Board to direct staff to proceed with retention of A.A.C. Roof Consulting, Inc. for preparing specifications, obtaining quotations and overseeing the project with funding sources to be determined. 12. Recommendation to Replace Roof at John P. Murzyn Hall The Council authorized staff to work with the City Manager to determine the nature of the roof problems, to explore the possibility of hiring a roof consultant, and to seek bids for roof repair at Murzyn Hall. 13. Payment of the Bills The Council approved payment of the bills as listed out of proper funds. Roll call on Consent Agenda: All ayes 5. PROCLAMATIONS,. INTRODUCTIONS, PRESENTATIONS AND GUESTS A. 1998 Humanitarian of the Year Presentation Bruce Magnuson was selected as the 1998 Humanitarian of the Year. The Mayor presented him with a plaque recognizing his selection. REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 9 6. PUBLIC HEARINGS A. Close Public Heating for Rental License Revocation - Lynde Investment Company Motion by Peterson, second by Ruettimann to close the public heating in that the scheduled date of the heating was incorrect regarding the revocation or suspension of the rental licenses held by Lynde Investment Company at the following addresses: 4050 4th Street, 4100 4th Street, 4415 University Avenue, 4441 University Avenue, 4715 University Avenue, 5131 University Avenue, 4060 4th Street, 4120 4th Street, 4433 University Avenue, 4707 University Avenue, 5121 University Avenue and 5141 University Avenue. Roll call: All ayes B. Establish Hearing Dates for Rental License Revocation, Lynde Investment Company Motion by Ruettimann, second by Peterson to establish a hearing date of July 13, 1998 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against the Lynde Investment Company at the following addresses: 4050 4th Street, 4060 4th Street, 4100 4th Street, 4120 4th Street, 4425 University Avenue, 4433 University Avenue, 4441 University Avenue, 4707 University Avenue, 4715 University Avenue, 5121 University Avenue, 5131 University Avenue and 5141 University Avenue. Roll call: All ayes 7. ITEMS FOR CONSIDERATION A. Other Ordinances and Resolutions 1) Resolution No. 98-52 Being a Resolution Establishing a Special Revenue Fund Motion by Ruettimann, second by Sturdevant to waive the reading of the resolution there being ample copies available for the public. RESOLUTION NO. 98-52 ESTABLISHING A SPECIAL REVENUE FUND WHEREAS, the City of Columbia Heights has entered into a lease to rent space on the water tower for an antenna; and WHEREAS, the Economic Development Agency has entered into a lease to rent space on Parkview Villa for an antenna; and REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 10 WHEREAS, it is the desire of the City Council that these funds be segregated for projects approved by the City Council; NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that a separate special revenue fund be established to account for this revenue and expenditures. Passed this 8th day of June, 1998. Offered by: Ruettimann Seconded by: Peterson Roll call: All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary The EDA Director advised that transfer of funds involving previous antenna revenue and any previous expenditures paid from antenna revenue to this fund must be approved by the EDA. 2) Resolution No. 98-46 Being a Request for a Lotsplit at 4239 Arthur Street Northeast Motion by Sturdevant, second by Ruettimann to waive the reading of the resolution there being ample copies available for the public. Roll call: All ayes RESOLUTION NO. 98-46 SUBDIVISION REQUEST CITY OF COLUMBIA HEIGHTS 590 40TM AVENUE N.E. COLUMBIA HEIGHTS, MN. 55421 I, Gerald H. Hinrichs hereby request a split of 4239 Arthur Street, PIN 36 30 24 14 0011, Legally described as: The north 91.00 feet of the south 150.00 feet of Lot 2, Block 2, AUDITOR'S SUBDIVISION OF WALTON'S SUNNY ACRES 4TM ADDITION, Anoka County, Minnesota. REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 11 THE DESCRIPTION HENCEFORTH TO BE: 1. The north 78.00 feet of the south 137.00 feet of Lot 2, Block 2, AUDITOR'S SUBDIVISION OF WALTON'S SUNNY ACRES 4TM ADDITION, Anoka County, Minnesota. 2. The north 13.00 feet of the south 150.00 feet of Lot 2, Block 2, AUDITOWS SUBDIVISION OF WALTON'S SUNNY ACRES 4TM ADDITION, Anoka County, Minnesota. THIS IS TO BE COMBINED WITH THE ADJACENT PROPERTY TO THE NORTH. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, in the amount of $64.77 be paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Recorder within one (1) year of the date of the Council action. PLANNING & ZONING DEPT. ACTION: Move to recommend City Council approval of the lot split. Gerald H. Hinrichs Signature of Owner, Notarized This 2nd day of June, 1998. Offered by: Fowler Seconded by: Peterson Roll call: All ayes 4353 Arthur Street. Owner's Address Phone # 788-9922 J. Hollman Zoning Officer CITY COUNCIL ACTION: Subscribed and sworn to before me this 14th day of May, 1998 Jane Ann Gleason Notary Public REGULAR COUNCIL ACTION JUNE 8, 1998 PAGE 12 Approved This 8th day of June, 1998 Offered by: Sturdevant Seconded by: Ruettimann Roll call: All ayes Jo-Anne Student, Council Secretary FEE $150.00 Mayor Joseph Sturdevant DATE PAID: MAY 8, 1998 RECEIPT NO.: 37027 B. Bid Considerations None C. Other Business 1) Preliminary Plat for Crest View Communities The City Planner advised that no new lots are being created with this plat and no lot lines are being reconfigured. This plat is an effort to simplify legal descriptions. Motion by Peterson, second by Ruettimann to waive the requirement for the dedication to the municipality an area not less than 10% of the total proposed areas to be subdivided. Roll call: All ayes Motion by Peterson, second by Ruettimann to approve the preliminary plat for Crest View Communities. Roll call: All ayes 2) Variance Request - 5055 Madison Street Northeast Motion by Sturdevant, second by Ruettimann to approve the variance of seven (7) feet to allow the construction of a garage with the vehicle entry door thirteen (13) feet from the property line at 5055 Madison Street Northeast because tree location and number on the lot create an hardship. Roll call: All ayes REGULAR COUNCIL MEETiNG JUNE 8, 1998 PAGE 13 3) Conditional Use Permit Request - 4757 Central Avenue Northeast Motion by Sturdevant, second by Peterson to approve a conditional use permit to allow the operation of a Subway Restaurant and TCBY Restaurant in the Retail Business Zoning District at 4757 Central Avenue, subject to the following conditions: 1. All required state and local codes, permits, and inspections including, but not limited to, building permits, fire code, and health department regulations will be met and in full compliance. 2. Mechanical equipment located on the roof of the building and waste material storage shall be located and screened in a manner consistent with the Zoning Ordinance. 3. Light directed onto adjoining properties and public streets shall not exceed three (3) foot candles. 4. Water run-off shall be channeled into a storm drain, water course, ponding area or other suitable facility. 5. Future tenants will be required to comply with all required state and local codes, permits and inspections. 6. A landscaping plan will be reviewed and approved by staff. Roll call: All ayes 5) Variance Request - 3859 Main Street Northeast Motion by Ruettimann, second by Peterson to approve the variance of nine (9) feet to allow the construction ora garage at 3859 Main Street Northeast with the vehicle entry door eleven (I 1) feet from the property line because the shape of the lot and location of existing trees on the property create a hardship. Roll call: All ayes 6) Preliminary Plat Approval - Bobby and Steve's Autoworld The City Planner addressed various parts of the variance request. He also explained why there is a recommendation to table approval of the final plat. REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 14 Motion by Peterson, second by Ruettimann to approve the preliminary plat for Bobby and Steve's Autoworld, subject to the final staff review and approval of the preliminary plat and drainage and grading plans and utility plans. Roll call: All ayes Motion by Peterson, second by Sturdevant to table the final plat for Bobby and Steve's Autoworld until such time that three (3) copies of the complete final plat have been furnished to the City Clerk for City files. Roll call: All ayes 7) Close Heating - Rental License Revocation, 1407-09 Circle Terrace Motion by Ruettimann, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held by Kurt Lowenthal and Susan Lowenthal regarding rental property at 1407-09 Circle Terrace in that the license holder of the property has been assigned a conservator to handle the license holder's affairs. Roll call: All ayes 8) Block Party Request ~ 3927 Hayes Street Northeast Motion by Peterson, second by Ruettimann to approve the request of Ida Peltier, 3927 Hayes Street Northeast, to block off Hayes Street between 39th Avenue and 40th Avenue for a block party from 3:00 p.m. to 7:00 p.m. on Sunday, June 14, 1998. Roll call: All ayes 8. ADMINISTRATWE REPORTS A. Report of the City Manaeer 1) Follow-Up to MCES Work at 45th Avenue and 2 ½ Street: The Public Works Director addressed his memo which was distributed at tonight's meeting. He recommends that the associated costs for this work be shared with MCES. 2) Planning Advisory Committee Meeting: The City Manager advised that the Planning Advisory Committee for the Columbia Heights Comprehensive Plan Update is scheduled for June 10th at 7:00 p.m. The agenda for the meeting was distributed at tonight's meeting. 3) Reservoir Retaining Wall: The City Manager had drawings of the retaining wall being proposed for the reservoir being constructed by the City of Minneapolis. REGULAR COUNCIL MEETING JUNE 8, 1998 PAGE 15 B. Report of the City Attorney The City Attorney had nothing to report at this time. 9. GENERAL COUNCIL COMMUNICATIONS A. Minutes of Boards and Commissions 1) EDA May 19, 1998 Meeting The EdA Director distributed the minutes of the June 4, 1998 Special Meeting of the Planning and Zoning Commission. No Council action was necessary as this was for informational purposes only. 10. CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERS NOT ON AGENDA The property owner of 1055 Peters Place explained his situation relative to the City's paved driveway requirement. He noted there are two alleys adjacent to his property. He noted the substandard condition of the alleys and questioned the wisdom of his paving his driveway before the alley is paved. He also mentioned the associated costs. The Mayor advised the property owner that the alley will be paved before he is expected to pave his driveway. Cotmcilmember Ruettimann suggested he contact the EDA Department for assistance in procuring funding assistance. 11. ADJOURNMENT Motion by Ruettimann, second by Sturdevant to adjoum the Council Meeting at 8:55 p.m. Roll call: All ayes o-Anne Student, Council Secretary ,~'Mayor ffoseph Sturdevant