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HomeMy WebLinkAboutSeptember 9, 1996OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 CALL TO ORDER/ROLL CALL Mayor Sturdevant called the Council Meeting to order at 7:00 p.m. Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann and Peterson were present· 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO THE MEETING AGENDA There were no additions nor deletions to the meeting agenda. CONSENT AGENDA Councilmember Ruettimann requested the following item be removed from consideration on the Consent Agenda: Authorization of Registration for Traveling Basketball Teams in the Minnesota Youth Athletic Services Traveling League. Motion by Ruettimann, second by Jones to approve the following items on the Consent Agenda: APDroval of Council Meeting Minutes The Council approved the minutes Council Meeting as presented. of the August 26, 1996 Establish Public Special Assessment Levy Hearing The Council established Monday, November 18, 1996 at 7:00 p.m. as the Public Special Assessment Levy Hearing to be held in the City Council Chambers. Approve Request for Block Party from Bruce Magnuson The Council approved the request of Bruce Magnuson, 5010 Pennine Pass, to block Chalet Drive between Stinson Boulevard and Pennine Pass for the neighborhood annual block party from 1:00 to 7:00 on september 21, 1996. ADprove Request fQF $1ock Party from Ida Peltier The Council approved the request of Ida Peltier, 3927 Hayes Street, for a block party from 4:00 to 7:30 p.m. on September 15, 1996 with barricades blocking off Hayes Street from 39th to 40th Avenues. REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 2 $~h~dule Joint Meeting with the Park and Recreation Commission and City Council The Council scheduled a joint meeting with the Park and Recreation Commission on Wednesday, September 25, 1996 at 7:00 p.m. at John P. Murzyn Hall for the purpose of discussing the 1997 Park and Recreation Department budgets. Approve Special Purpose Privacy Fence - James Friar. 4203 Reservoir Boulevard The Council approved the request for a six (6) foot high special purpose privacy fence as requested for 4203 Reservoir Boulevard provided the required property irons have been located and the required building permits obtained prior to the fence installation. ADDrove Conditional Use Permit - James Eng. 5101 University Avenue The Council approved the request for a conditional use permit to operate a limited car sales lot in accordance with Section 9.113(2)(k) of the Zoning Ordinance effective September 25, 1996. Approve Special Purpose Fence - Bonnie Conom. 4256 Jefferson Street The Council approved the request for a six foot high special purpose privacy fence as requested at 4256 Jefferson Street, provided the required property irons have been located and the required permit is obtained prior to fence installation. Approve Variances - Andrew Smokao 1206 Khvber Lane The Council approved the variance of twenty-one (21) feet to allow a pool filter and pump to remain at the current location due to the hardship of the lot and the existing utility line and trees which restrict the filter and pump location provided that a building permit be obtained for both the pool and the new deck. The Council approved the variance of .5 feet to allow an already-installed above ground swimming pool to remain at the current location due to the hardship of the lot and existing utility lines and trees which restricts the pool location provided a building permit is obtained for both the swimming pool and the new deck. Approve License Applications The Council approved the license applications as listed upon payment of proper fees and the rental license applications as listed in the memorandum of September 9, 1996 from Lowell DeMars. REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 3 Payment of Bills The Council approved payment of the bills as listed out of proper funds. Change council ~eeting Date of November 11. 1996 The Council changed the regular City Council meeting date of Monday, November 11, 1996 to Tuesday, November 12, 1996 at 7:00 p.m. Schedule Joint Meet~na with the Library Board and the City Council The Council scheduled a joint meeting with the Library Board and City Council on Tuesday, October 15, 1996 at 7:00 p.m. at the Library for the purpose of discussing the proposed 1997 Library budget. Authorize ~eaistration of Traveling Basketball Teams Minnesota Youth Athletic Services Travelin~ League This item was removed from the Consent Agenda for further discussion. Mayor Sturdevant inquired from what fund these funds would be coming and what the current balance is in the fund. The Finance Director responded the funding will be taken from the General Fund, Youth Athletics and currently there are adequate funds remaining. The City Manager advised this item was included on the agenda for informational purposes as there has been a change made relative to program registrations from previous years. Staff felt it was important that this change be acknowledged. It was recommended that this item be withdrawn from the agenda and that two checks be cut to accommodate payment of registration fees for the traveling basketball program. Motion by Ruettimann, second by Jolly to withdraw this item from the Council agenda. Roll call: All ayes RECOGNITION. PROCLAMATIONS. PRESENTATIONS. GUESTS Darrin Thomas, who addressed the H.E.R.C. process for sewer cleaning, advised the Council as to the status of the Dipe cleaning currently being done in the Innsbruck area. It is expected this project will be completed by next week if there are no problems. A video, showing sections of pipe in the area, was shown. REGULAR COUNCIL MEETING SEPTEMBER 9,1996 PAGE 4 PUBLIC HEARINGS A. Fir~ Reading of Ordinance No. 1331 Pertaining to Vacancies on the Council Councilmember Jolly expressed his concern regarding the period of time defined in this ordinance which allowed for interviewing applicants, with the manner in which the vacancy could be filled, and how immediate appointment done unanimously by the City Council would not be permitted. Motion by Peterson, second by Ruettimann to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO. 1331 BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 9, OF THE CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO THE VACANCIES IN THE COUNCIL The City of Columbia Heights does ordain: Section 1: Chapter 2, Section 9, of the Charter of the City of Columbia Heights which currently reads as follows, to wit: CHAPTER Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, removal from the city, continuous absence from the city for more than three months, or conviction of a felony of any such person whether before or after without good cause to perform any of the duties of membership in the council for a period of three months. In each such case, the council shall by resolution declare such vacancy to exist and shall forthwith appoint an eligible person to fill the same until the next regular municipal election, when the office shall be filled for the unexpired term; provided that any vacancy resulting from a recall election or from a resignation followiDg the filing of a recall petition shall be filled in the manner provided in such case. REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 5 IS HEREBY AMENDED TO READ AS FOLLOWS: CHAPTER 2 FORM OFGOVERNMENT Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council shall be deemed to exist in case of the failure of any person elected thereto to qualify on or before the date of the second regular meeting of the new council, or by reason of the death, resignation, removal from office, cessation as a resident of ~/k~Qi~, continuous absence from the city for more than three months, conviction of a felony of any such person whether before or after qualification, the failure of any councilmember without good cause to perform any of the duties of membership in the council for a period of three months or any other cause as may be provided for in Minnesota Statutes. ~ amended. In each such case, ~% the next reaular meetina ~ollowing receipt of notice by the council of one or more of ~h~ fore~oinq conditions, the council shall by resolution declare such vacancy to exist unless further investigation is required. Notice of said vacancy shall be posted at city hall ~Or a period of two (2~ weeks from the date of the adoption of ~he .resolution declarin~ said vacancy. Notice shall also be published in a designated city newspaper for a Deriod of two ~2) weeks as soon as possible after the date of the adoDtion of said resolution, with the publication being completed no later than thirty ¢30% days from said date. ADDlications shall be sought and accepted from individuals interested in fillin~ ~h~ vacancy, which applications shall be submitted to city ball. to the attention of the City Clerk. within 45 days from ~h~ date of said resolution. The Council shall interview each of the applicants within Cthirty) 30 days from said date. Applications shall be sought and accepted from individuals interested in fillin~ the vacancy, which applications shall be submitted to city hall. to the attention of the City Clerk. within 45 days from the date of said resolution. The .council shall interview each of the applicants within 30 days from the close of the application period, and shall conduct said interviews in an agreed upon uniform manner as a council. After said 30 day period, the council shall make its appointment from the pool of applicants within 15 days. whether done so at a regular council meeting or a special meeting. The individuals so appointed shall fill said vacancy until the next re~ular municipal election, when the office shall be filled for the unexDired term by an eligible person elected at large in the manner hereinafter set forth: provided, however, that if a REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 6 vacancy is declared by resolution after March 31st in the year of a regular municipal election, then the appointment prQoess as set forth herein shall not take effect and any such vacancy shall continue to exist until said election, at which time the vacancy shall be filled for the unexpired term by an eligible person elected at large in the manner hereinafter provided. Notwithstandina anyth%ng to the contrary herein, any vacancy resulting from a recall election or from a resignation following the filing of a recall D~tition shall be filled in the manner provided in such case. First Reading: September 9, 1996 Motion by Peterson, second by Ruettimann to schedule the second reading of Ordinance No. 1331, an ordinance amending Chapter 2, Section 9, of the City Charter pertaining to vacancies in the Council, for Monday, September 23, 1996, at approximately 7:00 p.m. Roll call: All ayes ITEMS FOR CONSIDERATION A. Other Resolutions/Ordinances 1. Resolution No. 96-57 AdoDtina a PFopQsed Budget. Setting the City EDA and HRA Proposed Local Levy and EstablishiDg a Budget Hearin~ Date for Property Taxes Payable in 1997 Staff had recommended an increase of 4.24%; Councilmember Jolly proposed an increase of 5%; and Councilmember Ruettimann suggested an increase of 6% may better serve the City's budgetary considerations. The final levy can be less than the proposed levy but it cannot be more than the proposed levy. Motion by Ruettimann, second by Jolly to propose a 6% increase to the local levy. Roll call: All ayes Motion by Sturdevant, second by Ruettimann to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 96-57 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA ADOPTING A PROPOSED BUDGET, SETTING THE CITY, HRA AND EDA PROPOSED LOCAL LEVY AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 1997 REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 7 NOW, THEREFORE, BE IT RESOLVED BY TME CITY COUNCIL OFT HE CITY OF COLUMBIA HEIGHTS, MINNESOTA, that the following is hereby adopted by the City of Columbia Heights: Section A. The proposed budget for the City of Columbia Heights for the year 1997 is hereby approved and adopted with appropriations for each of the funds as listed below. General Fund Community Development Admin. CDBG/HOME Parkview Villa North Parkview Villa South EDA Section 8 Housing Temp Housing/Vacant Land HRA Para Transit Fund State Aid Cable Television Fund Library DARE Project Police Grant Fast Cops Project Pride Capital Improvements Fund MultiUse Redevelopment Infrastructure Capital Equipment Replacement Funds Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund 7,183,480 215,164 369,182 257,221 137,120 400,298 336,249 45,286 83,192 0 154,726 99,763 476,329 9,075 112,290 42,737 3,185 394,125 0 157,500 480,728 304,865 6,356,853 1,346,107 1,250,451 1,367,423 357,500 329,151 127,506 90,000 2,887,136 Total Expense Including Interfund Transfers 25,374,372 REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 8 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies, as hereinafter set forth for the year 1997: Revenue Available General Fund Community Development Admin. CDBG/HOME Parkview Villa North Parkview Villa South EDA Section 8 Housing Temp Housing/Vacant Land HRA Para Transit Fund State Aid Cable Television Fund Library DARE Project Police Grant Fast Cops Project Pride Capital Improvements Fund MultiUse Redevelopment Infrastructure Capital Equipment Replacement Funds Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Water & Sewer Construction Energy Management Data Processing Police/Fire Contingencies Reserve Debt Service Fund 7,183,480 215,164 369,182 257,221 137,120 400,298 336,249 45,286 83,192 0 154,726 99,763 476,329 9,075 112,290 42,737 3,185 394,125 0 157,500 480,728 304,865 6,356,583 1,346,107 1,250,451 1,367,423 357,500 329,151 127,506 90,000 2,887,136 Total Revenue Including Interfund ~ransfers 25,374,372 Section C. The following sums of money are levied for the current year, collectable in 1997, upon the taxable property in said City of Columbia Heights, for the following purposes: REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 9 Estimated Area-Wide Estimated Local Levy 750,000 2,189,144 Total Proposed Levy 2,939,144 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopmenet Authority Tax Levy for fiscal year 1997 in the amount of $72,192 and the Economic Development Authority Levy in the amount of $99,000. BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget hearing shall be held on December 4, 1996 at 7:00 p.m. in the City Council Chambers. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the Auditor of Anoka County, Minnesota. Approved this 9th day of September, 1996. Offered by: Seconded by: Roll call: Sturdevant Jolly Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary B. Bid Considerations 1) Authorization to Award Bid- LaBelle Park East Bank Erosion Control - Municipal Project #9533 The Public Works Director advised that the City has received a grant of $29,493 from the Minnesota Board of Water and Soil Resources for this project. These grant funds cannot be extended into 1997. Plans and specifications were sent to nine companies. Only one bid was received, but staff felt the unit prices seemed reasonable. Motion by Peterson, second by Jones to award LaBelle Park East Bank Erosion Control, Municipal Project #9533, to Thor Construction, Inc. of Minneapolis, Minnesota for their low, qualified responsible bid of $79,696.88; and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Roll call: All ayes REGULAR CouNCIL MEETING SEPTEMBER 9, 1996 PAGE 10 2) Authorization to Award Bid - Ambulance Fire Chief Kewatt addressed the bid specifications for the ambulance. Back up material for this item included the three lowest bids received. Two of the bids were from Wheeled Coach and were for a 1996 and a 1997 model of the same ambulance. It was noted there are no differences between the models except the year. Councilmember Ruettimann ~ecalled having received information regarding this matter which reflected a lower bid. Chief Kewatt stated that bid was for a 1995 model which since has been sold. He also noted that only one vendor had the capability of putting a new chassis on the frame of the old ambulance. Councilmember Ruettimann had understood nine bids had been received and only three had met the specifications. He requested that information on all bids received be copied for the Council in the future. Motion by Jolly, second by Peterson to authorize staff to award the ambulance purchase to Wheeled Coach of Oakdale, Minnesota, based upon their low, qualified, responsible bid in the amount of $69,900, with funds to be appropriated from the Capital Equipment Replacement Fund, and furthermore, to authorize the Mayor and City Manager to enter into a contract for same. Roll call: Jones, Jolly, Ruettimann, Peterson - aye Sturdevant - nay Mayor Sturdevant explained he could not support this award as he felt the 1997 model, which was only $340.00 additional cost, should have been purchased. The Mayor also requested that in the future the Council receive all bids even those which did not meet specifications. 3) Authorization to Seek Ouotes to Repair Sullivan Lake Park ~gtainina Wall Motion by Jones, second by Sturdevant to authorize staff to seek quotes to repair the retaining wall at Sullivan Lake Park. Roll call: All ayes Councilmember Jolly inquired if concerns regarding snow removal would be addressed with this pro~ect. He was advised this would be considered. REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 11 4) Reject Ouote to Reroof Sullivan Lake Park Shelter Informal quotes were sent to six companies. Only one bid was received for this project. The Public Works Director advised thequote which was received vastly exceeded the budgeted amount and recommended it be rejected. He also noted that vandalism at this particular site has decreased after some roof modifications were made. Motion by Ruettimann, second by Peterson to reject the quote to reroof the Sullivan Lake Park shelter with a standing seam metal roof. Roll call: Ail ayes 5) Award Survey for LaBelle Park East Bank Property Line Motion by Jones, second by Peterson to award the survey for LaBelle Park East property line to Egan, Field and Nowak, Inc. of Minneapolis, Mn. based upon their low, responsible quote in the amount of $3,500, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 6) Award of Vent PiDe Modifications and Roof Construction at Prestemon Park Buildina Motion by Jolly, second by Peterson to award the vent pipe modifications and roof construction with the aluminum trim for Prestemon Park Building to Milton Johnson Company of Minneapolis, Mn., based upon their low, responsible quote in the amount of $3,264.00 and $1,512.00 respectively for a total of $4,776.00, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for same. Roll call: All ayes 7) Award of Sanitary Sewer Linina and Manhole Rehabilitation Along Silver Lake from the Beach to the Park. Municipal Park #9609 Motion by Sturdevant, second by Ruettimann to award the sanitary sewer lining and manhole rehabilitation, Municipal Project #9609, to Insituform Central, Inc. of Chesterfield, Missouri, based upon their low, qualified, responsible bid in the amount of $38,310.00, with funds to be appropriated from Fund 652-49499-5130; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 12 8) Final Pa_vment for 40th Avenue Street Liahts - Pro4ect #9605 Motion by Peterson, second by Jones to accept the work for Municipal Project #9605 (40th Avenue Northeast replacement lights), and to authorize final payment of $16,250.00 to Heights Electric, Inc. of Columbia Heights, Minnesota. Roll call: All ayes 9) Final Pa_vme~t ~Qr 1996 Sealcoat Project - Zone 1. Municipal Project #9601 Motion by Ruettimann, second by Peterson to accept the work for 1996 sealcoat project - Zone 1, Municipal Project #9601, and authorize final payment of $35,158.48 to Allied Blacktop Company of Maple Grove, Minnesota. Roll call: All ayes C. Other Business 1) ApDrQval of Variance for Chad Geske. 4257 Madison Street Mr. Geske requested an eleven foot variance to allow for the construction of a new 26' x 28' attached garage with the driveway and garage facing 43rd Avenue and to add additional living space to his home. Staff feels the variance is not justified and there is no hardship as staff has offered two other options which would accommodate the building of this garage. Mr. Geske said he feels it would be a hardship to move the amount of dirt necessary to employ either of the~ options suggested by staff. These options would require the dirt to be entirely removed from the property whereas his plan would only require moving it to another location on the property. Councilmember Peterson visited the site and observed there appears to have been inexact measurements used by other houses and garages. Councilmember Ruettimann observed that not all garages on this block conform. It was the opinion of the City Attorney there were homes or garages constructed pre-ordinance or some which may have been given a variance for which there is no record. REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 13 Motion by Ruettimann, second by Sturdevant to approve the eleven (11') foot variance requested by Mr. Chad Geske to allow the construction of a new 26' x 28' attached garage at 4257 Madison Street Northeast with the driveway and garage facing 43rd Avenue, that every effort is made to keep the garage in line with all of the other properties, such approval being based upon the fact that other houses in the neighborhood were constructed pre-ordinance and must have been given a variance or a variance defacto depending on whatever hardship was determined to exist. Roll call: Ail ayes ADMINISTRATIVE REPORTS A. Report of the City Manager Saturday, October 5, 1996 at 7:00 a.m. was the time and date selected for a goals and objectives work session. The status of the Jackson Pond retaining wall was discussed. The Public Works Director advised that it is monitored weekly and there has been no noticeable movement. B. Report of the City Attorney The City Attorney had nothing to report at this time. GENERAL COUNCIL COMMUNICATIONS Minutes from the following meetings were included in the Council agenda packet: Library Board Meeting of July 30, 1996 Economic Development Authority Meeting of August 14, 1996 Park & Recreation Commission Meeting of August 28, 1996 Planning & Zoning Commission Meeting of September 3, 1996 The Public Works Director advised that his Administrative Assistant has returned to work. The Police Chief stated that the Quick Map Package did not function as staff was led to believe it would. It can be returned or traded for a demo laser gun with a full warranty. Ne noted this laser gun was not previously available. The other laser gun being used by the Police Department has proven to be a very useful tool. The Council recommended the Chief exchange the Quick Map Package for the demo laser gun. REGULAR COUNCIL MEETING SEPTEMBER 9, 1996 PAGE 14 10. CITIZEN FORUM TO ADDRESS T~E COUNCIL ON MATTERS NOT ON AGENDA There were no citizens present for this part of the meeting. 11. ADJOURNMENT Motion by Ruettimann, second by Jones to adjourn the meeting at 9:40 p.m. Roll call: All ayes V-Anne St6dent ,~ouncil ayor' J6seph Sturdevant Secretary