HomeMy WebLinkAboutSeptember 9, 1996OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
SEPTEMBER 9, 1996
CALL TO ORDER/ROLL CALL
Mayor Sturdevant called the Council Meeting to order at 7:00
p.m.
Mayor Sturdevant and Councilmembers Jones, Jolly, Ruettimann
and Peterson were present·
2. PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO THE MEETING AGENDA
There were no additions nor deletions to the meeting agenda.
CONSENT AGENDA
Councilmember Ruettimann requested the following item be
removed from consideration on the Consent Agenda:
Authorization of Registration for Traveling Basketball Teams
in the Minnesota Youth Athletic Services Traveling League.
Motion by Ruettimann, second by Jones to approve the following
items on the Consent Agenda:
APDroval of Council Meeting Minutes
The Council approved the minutes
Council Meeting as presented.
of the August 26, 1996
Establish Public Special Assessment Levy Hearing
The Council established Monday, November 18, 1996 at 7:00 p.m.
as the Public Special Assessment Levy Hearing to be held in
the City Council Chambers.
Approve Request for Block Party from Bruce Magnuson
The Council approved the request of Bruce Magnuson, 5010
Pennine Pass, to block Chalet Drive between Stinson Boulevard
and Pennine Pass for the neighborhood annual block party from
1:00 to 7:00 on september 21, 1996.
ADprove Request fQF $1ock Party from Ida Peltier
The Council approved the request of Ida Peltier, 3927 Hayes
Street, for a block party from 4:00 to 7:30 p.m. on September
15, 1996 with barricades blocking off Hayes Street from 39th
to 40th Avenues.
REGULAR COUNCIL MEETING
SEPTEMBER 9, 1996
PAGE 2
$~h~dule Joint Meeting with the Park and Recreation Commission
and City Council
The Council scheduled a joint meeting with the Park and
Recreation Commission on Wednesday, September 25, 1996 at 7:00
p.m. at John P. Murzyn Hall for the purpose of discussing the
1997 Park and Recreation Department budgets.
Approve Special Purpose Privacy Fence - James Friar. 4203
Reservoir Boulevard
The Council approved the request for a six (6) foot high
special purpose privacy fence as requested for 4203 Reservoir
Boulevard provided the required property irons have been
located and the required building permits obtained prior to
the fence installation.
ADDrove Conditional Use Permit - James Eng. 5101 University
Avenue
The Council approved the request for a conditional use permit
to operate a limited car sales lot in accordance with Section
9.113(2)(k) of the Zoning Ordinance effective September 25,
1996.
Approve Special Purpose Fence - Bonnie Conom. 4256 Jefferson
Street
The Council approved the request for a six foot high special
purpose privacy fence as requested at 4256 Jefferson Street,
provided the required property irons have been located and the
required permit is obtained prior to fence installation.
Approve Variances - Andrew Smokao 1206 Khvber Lane
The Council approved the variance of twenty-one (21) feet to
allow a pool filter and pump to remain at the current location
due to the hardship of the lot and the existing utility line
and trees which restrict the filter and pump location provided
that a building permit be obtained for both the pool and the
new deck.
The Council approved the variance of .5 feet to allow an
already-installed above ground swimming pool to remain at the
current location due to the hardship of the lot and existing
utility lines and trees which restricts the pool location
provided a building permit is obtained for both the swimming
pool and the new deck.
Approve License Applications
The Council approved the license applications as listed upon
payment of proper fees and the rental license applications as
listed in the memorandum of September 9, 1996 from Lowell
DeMars.
REGULAR COUNCIL MEETING
SEPTEMBER 9, 1996
PAGE 3
Payment of Bills
The Council approved payment of the bills as listed out of
proper funds.
Change council ~eeting Date of November 11. 1996
The Council changed the regular City Council meeting date of
Monday, November 11, 1996 to Tuesday, November 12, 1996 at
7:00 p.m.
Schedule Joint Meet~na with the Library Board and the City
Council
The Council scheduled a joint meeting with the Library Board
and City Council on Tuesday, October 15, 1996 at 7:00 p.m. at
the Library for the purpose of discussing the proposed 1997
Library budget.
Authorize ~eaistration of Traveling Basketball Teams
Minnesota Youth Athletic Services Travelin~ League
This item was removed from the Consent Agenda for further
discussion.
Mayor Sturdevant inquired from what fund these funds would be
coming and what the current balance is in the fund.
The Finance Director responded the funding will be taken from
the General Fund, Youth Athletics and currently there are
adequate funds remaining.
The City Manager advised this item was included on the agenda
for informational purposes as there has been a change made
relative to program registrations from previous years. Staff
felt it was important that this change be acknowledged.
It was recommended that this item be withdrawn from the agenda
and that two checks be cut to accommodate payment of
registration fees for the traveling basketball program.
Motion by Ruettimann, second by Jolly to withdraw this item
from the Council agenda. Roll call: All ayes
RECOGNITION. PROCLAMATIONS. PRESENTATIONS. GUESTS
Darrin Thomas, who addressed the H.E.R.C. process for sewer
cleaning, advised the Council as to the status of the Dipe
cleaning currently being done in the Innsbruck area. It is
expected this project will be completed by next week if there
are no problems. A video, showing sections of pipe in the
area, was shown.
REGULAR COUNCIL MEETING
SEPTEMBER 9,1996
PAGE 4
PUBLIC HEARINGS
A. Fir~ Reading of Ordinance No. 1331 Pertaining to
Vacancies on the Council
Councilmember Jolly expressed his concern regarding the period
of time defined in this ordinance which allowed for
interviewing applicants, with the manner in which the vacancy
could be filled, and how immediate appointment done
unanimously by the City Council would not be permitted.
Motion by Peterson, second by Ruettimann to waive the reading
of the ordinance there being ample copies available for the
public. Roll call: All ayes
ORDINANCE NO. 1331
BEING AN ORDINANCE AMENDING CHAPTER 2, SECTION 9, OF THE
CHARTER OF THE CITY OF COLUMBIA HEIGHTS PERTAINING TO THE
VACANCIES IN THE COUNCIL
The City of Columbia Heights does ordain:
Section 1:
Chapter 2, Section 9, of the Charter of the
City of Columbia Heights which currently reads
as follows, to wit:
CHAPTER
Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council
shall be deemed to exist in case of the failure of any person
elected thereto to qualify on or before the date of the second
regular meeting of the new council, or by reason of the death,
resignation, removal from office, removal from the city,
continuous absence from the city for more than three months,
or conviction of a felony of any such person whether before or
after without good cause to perform any of the duties of
membership in the council for a period of three months. In
each such case, the council shall by resolution declare such
vacancy to exist and shall forthwith appoint an eligible
person to fill the same until the next regular municipal
election, when the office shall be filled for the unexpired
term; provided that any vacancy resulting from a recall
election or from a resignation followiDg the filing of a
recall petition shall be filled in the manner provided in such
case.
REGULAR COUNCIL MEETING
SEPTEMBER 9, 1996
PAGE 5
IS HEREBY AMENDED TO READ AS FOLLOWS:
CHAPTER 2
FORM OFGOVERNMENT
Section 9. VACANCIES IN THE COUNCIL. A vacancy in the council
shall be deemed to exist in case of the failure of any person
elected thereto to qualify on or before the date of the second
regular meeting of the new council, or by reason of the death,
resignation, removal from office, cessation as a resident of
~/k~Qi~, continuous absence from the city for more than three
months, conviction of a felony of any such person whether
before or after qualification, the failure of any
councilmember without good cause to perform any of the duties
of membership in the council for a period of three months or
any other cause as may be provided for in Minnesota Statutes.
~ amended. In each such case, ~% the next reaular meetina
~ollowing receipt of notice by the council of one or more of
~h~ fore~oinq conditions, the council shall by resolution
declare such vacancy to exist unless further investigation is
required. Notice of said vacancy shall be posted at city hall
~Or a period of two (2~ weeks from the date of the adoption of
~he .resolution declarin~ said vacancy. Notice shall also be
published in a designated city newspaper for a Deriod of two
~2) weeks as soon as possible after the date of the adoDtion
of said resolution, with the publication being completed no
later than thirty ¢30% days from said date. ADDlications shall
be sought and accepted from individuals interested in fillin~
~h~ vacancy, which applications shall be submitted to city
ball. to the attention of the City Clerk. within 45 days from
~h~ date of said resolution. The Council shall interview each
of the applicants within Cthirty) 30 days from said date.
Applications shall be sought and accepted from individuals
interested in fillin~ the vacancy, which applications shall be
submitted to city hall. to the attention of the City Clerk.
within 45 days from the date of said resolution. The .council
shall interview each of the applicants within 30 days from the
close of the application period, and shall conduct said
interviews in an agreed upon uniform manner as a council.
After said 30 day period, the council shall make its
appointment from the pool of applicants within 15 days.
whether done so at a regular council meeting or a special
meeting. The individuals so appointed shall fill said vacancy
until the next re~ular municipal election, when the office
shall be filled for the unexDired term by an eligible person
elected at large in the manner hereinafter set forth:
provided, however, that if a
REGULAR COUNCIL MEETING
SEPTEMBER 9, 1996
PAGE 6
vacancy is declared by resolution after March 31st in the year
of a regular municipal election, then the appointment prQoess
as set forth herein shall not take effect and any such vacancy
shall continue to exist until said election, at which time the
vacancy shall be filled for the unexpired term by an eligible
person elected at large in the manner hereinafter provided.
Notwithstandina anyth%ng to the contrary herein, any vacancy
resulting from a recall election or from a resignation
following the filing of a recall D~tition shall be filled in
the manner provided in such case.
First Reading:
September 9, 1996
Motion by Peterson, second by Ruettimann to schedule the
second reading of Ordinance No. 1331, an ordinance amending
Chapter 2, Section 9, of the City Charter pertaining to
vacancies in the Council, for Monday, September 23, 1996, at
approximately 7:00 p.m. Roll call: All ayes
ITEMS FOR CONSIDERATION
A. Other Resolutions/Ordinances
1. Resolution No. 96-57 AdoDtina a PFopQsed Budget. Setting
the City EDA and HRA Proposed Local Levy and EstablishiDg a
Budget Hearin~ Date for Property Taxes Payable in 1997
Staff had recommended an increase of 4.24%; Councilmember
Jolly proposed an increase of 5%; and Councilmember Ruettimann
suggested an increase of 6% may better serve the City's
budgetary considerations. The final levy can be less than the
proposed levy but it cannot be more than the proposed levy.
Motion by Ruettimann, second by Jolly to propose a 6% increase
to the local levy. Roll call: All ayes
Motion by Sturdevant, second by Ruettimann to waive the
reading of the resolution there being ample copies available
to the public. Roll call: All ayes
RESOLUTION NO. 96-57
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA
HEIGHTS, MINNESOTA ADOPTING A PROPOSED BUDGET, SETTING THE
CITY, HRA AND EDA PROPOSED LOCAL LEVY AND ESTABLISHING A
BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 1997
REGULAR COUNCIL MEETING
SEPTEMBER 9, 1996
PAGE 7
NOW, THEREFORE, BE IT RESOLVED BY TME CITY COUNCIL OFT HE CITY
OF COLUMBIA HEIGHTS, MINNESOTA, that the following is hereby
adopted by the City of Columbia Heights:
Section A. The proposed budget for the City of Columbia
Heights for the year 1997 is hereby approved and adopted with
appropriations for each of the funds as listed below.
General Fund
Community Development Admin.
CDBG/HOME
Parkview Villa North
Parkview Villa South
EDA
Section 8 Housing
Temp Housing/Vacant Land
HRA
Para Transit Fund
State Aid
Cable Television Fund
Library
DARE Project
Police Grant
Fast Cops
Project Pride
Capital Improvements Fund
MultiUse Redevelopment
Infrastructure
Capital Equipment Replacement Funds
Central Garage Fund
Liquor Fund
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Water & Sewer Construction
Energy Management
Data Processing
Police/Fire Contingencies Reserve
Debt Service Fund
7,183,480
215,164
369,182
257,221
137,120
400,298
336,249
45,286
83,192
0
154,726
99,763
476,329
9,075
112,290
42,737
3,185
394,125
0
157,500
480,728
304,865
6,356,853
1,346,107
1,250,451
1,367,423
357,500
329,151
127,506
90,000
2,887,136
Total Expense Including Interfund Transfers 25,374,372
REGULAR COUNCIL MEETING
SEPTEMBER 9, 1996
PAGE 8
Section B. The estimated gross revenue to fund the budget of
the City of Columbia Heights for all funds, including general
ad valorem tax levies, as hereinafter set forth for the year
1997:
Revenue Available
General Fund
Community Development Admin.
CDBG/HOME
Parkview Villa North
Parkview Villa South
EDA
Section 8 Housing
Temp Housing/Vacant Land
HRA
Para Transit Fund
State Aid
Cable Television Fund
Library
DARE Project
Police Grant
Fast Cops
Project Pride
Capital Improvements Fund
MultiUse Redevelopment
Infrastructure
Capital Equipment Replacement Funds
Central Garage Fund
Liquor Fund
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Water & Sewer Construction
Energy Management
Data Processing
Police/Fire Contingencies Reserve
Debt Service Fund
7,183,480
215,164
369,182
257,221
137,120
400,298
336,249
45,286
83,192
0
154,726
99,763
476,329
9,075
112,290
42,737
3,185
394,125
0
157,500
480,728
304,865
6,356,583
1,346,107
1,250,451
1,367,423
357,500
329,151
127,506
90,000
2,887,136
Total Revenue Including Interfund ~ransfers 25,374,372
Section C. The following sums of money are levied for the
current year, collectable in 1997, upon the taxable property
in said City of Columbia Heights, for the following purposes:
REGULAR COUNCIL MEETING
SEPTEMBER 9, 1996
PAGE 9
Estimated Area-Wide
Estimated Local Levy
750,000
2,189,144
Total Proposed Levy
2,939,144
Section D. The City Council of the City of Columbia Heights
hereby approves the Housing and Redevelopmenet Authority Tax
Levy for fiscal year 1997 in the amount of $72,192 and the
Economic Development Authority Levy in the amount of $99,000.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF
COLUMBIA HEIGHTS, MINNESOTA: That the budget hearing shall be
held on December 4, 1996 at 7:00 p.m. in the City Council
Chambers.
The City Clerk is hereby instructed to transmit a certified
copy of this resolution to the Auditor of Anoka County,
Minnesota.
Approved this 9th day of September, 1996.
Offered by:
Seconded by:
Roll call:
Sturdevant
Jolly
Ail ayes
Mayor Joseph Sturdevant
Jo-Anne Student, Council Secretary
B. Bid Considerations
1) Authorization to Award Bid- LaBelle Park East Bank Erosion
Control - Municipal Project #9533
The Public Works Director advised that the City has received
a grant of $29,493 from the Minnesota Board of Water and Soil
Resources for this project. These grant funds cannot be
extended into 1997. Plans and specifications were sent to nine
companies. Only one bid was received, but staff felt the unit
prices seemed reasonable.
Motion by Peterson, second by Jones to award LaBelle Park East
Bank Erosion Control, Municipal Project #9533, to Thor
Construction, Inc. of Minneapolis, Minnesota for their low,
qualified responsible bid of $79,696.88; and furthermore, to
authorize the Mayor and City Manager to enter into a contract
for the same. Roll call: All ayes
REGULAR CouNCIL MEETING
SEPTEMBER 9, 1996
PAGE 10
2) Authorization to Award Bid - Ambulance
Fire Chief Kewatt addressed the bid specifications for the
ambulance. Back up material for this item included the three
lowest bids received. Two of the bids were from Wheeled Coach
and were for a 1996 and a 1997 model of the same ambulance. It
was noted there are no differences between the models except
the year.
Councilmember Ruettimann ~ecalled having received information
regarding this matter which reflected a lower bid.
Chief Kewatt stated that bid was for a 1995 model which since
has been sold. He also noted that only one vendor had the
capability of putting a new chassis on the frame of the old
ambulance.
Councilmember Ruettimann had understood nine bids had been
received and only three had met the specifications. He
requested that information on all bids received be copied for
the Council in the future.
Motion by Jolly, second by Peterson to authorize staff to
award the ambulance purchase to Wheeled Coach of Oakdale,
Minnesota, based upon their low, qualified, responsible bid in
the amount of $69,900, with funds to be appropriated from the
Capital Equipment Replacement Fund, and furthermore, to
authorize the Mayor and City Manager to enter into a contract
for same. Roll call: Jones, Jolly, Ruettimann, Peterson - aye
Sturdevant - nay
Mayor Sturdevant explained he could not support this award as
he felt the 1997 model, which was only $340.00 additional
cost, should have been purchased.
The Mayor also requested that in the future the Council
receive all bids even those which did not meet specifications.
3) Authorization to Seek Ouotes to Repair Sullivan Lake Park
~gtainina Wall
Motion by Jones, second by Sturdevant to authorize staff to
seek quotes to repair the retaining wall at Sullivan Lake
Park. Roll call: All ayes
Councilmember Jolly inquired if concerns regarding snow
removal would be addressed with this pro~ect. He was advised
this would be considered.
REGULAR COUNCIL MEETING
SEPTEMBER 9, 1996
PAGE 11
4) Reject Ouote to Reroof Sullivan Lake Park Shelter
Informal quotes were sent to six companies. Only one bid was
received for this project.
The Public Works Director advised thequote which was received
vastly exceeded the budgeted amount and recommended it be
rejected. He also noted that vandalism at this particular site
has decreased after some roof modifications were made.
Motion by Ruettimann, second by Peterson to reject the quote
to reroof the Sullivan Lake Park shelter with a standing seam
metal roof. Roll call: Ail ayes
5) Award Survey for LaBelle Park East Bank Property Line
Motion by Jones, second by Peterson to award the survey for
LaBelle Park East property line to Egan, Field and Nowak, Inc.
of Minneapolis, Mn. based upon their low, responsible quote in
the amount of $3,500, and furthermore, to authorize the Mayor
and City Manager to enter into an agreement for the same. Roll
call: All ayes
6) Award of Vent PiDe Modifications and Roof Construction at
Prestemon Park Buildina
Motion by Jolly, second by Peterson to award the vent pipe
modifications and roof construction with the aluminum trim for
Prestemon Park Building to Milton Johnson Company of
Minneapolis, Mn., based upon their low, responsible quote in
the amount of $3,264.00 and $1,512.00 respectively for a total
of $4,776.00, and furthermore, to authorize the Mayor and City
Manager to enter into an agreement for same. Roll call: All
ayes
7) Award of Sanitary Sewer Linina and Manhole Rehabilitation
Along Silver Lake from the Beach to the Park. Municipal Park
#9609
Motion by Sturdevant, second by Ruettimann to award the
sanitary sewer lining and manhole rehabilitation, Municipal
Project #9609, to Insituform Central, Inc. of Chesterfield,
Missouri, based upon their low, qualified, responsible bid in
the amount of $38,310.00, with funds to be appropriated from
Fund 652-49499-5130; and furthermore, to authorize the Mayor
and City Manager to enter into an agreement for the same. Roll
call: All ayes
REGULAR COUNCIL MEETING
SEPTEMBER 9, 1996
PAGE 12
8) Final Pa_vment for 40th Avenue Street Liahts - Pro4ect #9605
Motion by Peterson, second by Jones to accept the work for
Municipal Project #9605 (40th Avenue Northeast replacement
lights), and to authorize final payment of $16,250.00 to
Heights Electric, Inc. of Columbia Heights, Minnesota. Roll
call: All ayes
9) Final Pa_vme~t ~Qr 1996 Sealcoat Project - Zone 1. Municipal
Project #9601
Motion by Ruettimann, second by Peterson to accept the work
for 1996 sealcoat project - Zone 1, Municipal Project #9601,
and authorize final payment of $35,158.48 to Allied Blacktop
Company of Maple Grove, Minnesota. Roll call: All ayes
C. Other Business
1) ApDrQval of Variance for Chad Geske. 4257 Madison Street
Mr. Geske requested an eleven foot variance to allow for the
construction of a new 26' x 28' attached garage with the
driveway and garage facing 43rd Avenue and to add additional
living space to his home.
Staff feels the variance is not justified and there is no
hardship as staff has offered two other options which would
accommodate the building of this garage.
Mr. Geske said he feels it would be a hardship to move the
amount of dirt necessary to employ either of the~ options
suggested by staff. These options would require the dirt to be
entirely removed from the property whereas his plan would only
require moving it to another location on the property.
Councilmember Peterson visited the site and observed there
appears to have been inexact measurements used by other houses
and garages. Councilmember Ruettimann observed that not all
garages on this block conform.
It was the opinion of the City Attorney there were homes or
garages constructed pre-ordinance or some which may have been
given a variance for which there is no record.
REGULAR COUNCIL MEETING
SEPTEMBER 9, 1996
PAGE 13
Motion by Ruettimann, second by Sturdevant to approve the
eleven (11') foot variance requested by Mr. Chad Geske to
allow the construction of a new 26' x 28' attached garage at
4257 Madison Street Northeast with the driveway and garage
facing 43rd Avenue, that every effort is made to keep the
garage in line with all of the other properties, such approval
being based upon the fact that other houses in the
neighborhood were constructed pre-ordinance and must have been
given a variance or a variance defacto depending on whatever
hardship was determined to exist. Roll call: Ail ayes
ADMINISTRATIVE REPORTS
A. Report of the City Manager
Saturday, October 5, 1996 at 7:00 a.m. was the time and date
selected for a goals and objectives work session.
The status of the Jackson Pond retaining wall was discussed.
The Public Works Director advised that it is monitored weekly
and there has been no noticeable movement.
B. Report of the City Attorney
The City Attorney had nothing to report at this time.
GENERAL COUNCIL COMMUNICATIONS
Minutes from the following meetings were included in the
Council agenda packet:
Library Board Meeting of July 30, 1996
Economic Development Authority Meeting of August 14, 1996
Park & Recreation Commission Meeting of August 28, 1996
Planning & Zoning Commission Meeting of September 3, 1996
The Public Works Director advised that his Administrative
Assistant has returned to work.
The Police Chief stated that the Quick Map Package did not
function as staff was led to believe it would. It can be
returned or traded for a demo laser gun with a full warranty.
Ne noted this laser gun was not previously available. The
other laser gun being used by the Police Department has proven
to be a very useful tool.
The Council recommended the Chief exchange the Quick Map
Package for the demo laser gun.
REGULAR COUNCIL MEETING
SEPTEMBER 9, 1996
PAGE 14
10.
CITIZEN FORUM TO ADDRESS T~E COUNCIL ON MATTERS NOT ON AGENDA
There were no citizens present for this part of the meeting.
11. ADJOURNMENT
Motion by Ruettimann, second by Jones to adjourn the meeting
at 9:40 p.m. Roll call: All ayes
V-Anne St6dent ,~ouncil
ayor' J6seph Sturdevant
Secretary