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HomeMy WebLinkAboutDecember 18, 1995OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING DECEMBER 18, 1995 me CITIZENS FORUM TO ADDRESS THE COUNCIL ON MATTERSNOT ON AGENDA There was no one present for this segment of the Council Meeting. CALL TO ORDER Mayor Sturdevant called the Council Meeting to order at 7:01 p.m. Jolly, Petkoff, Ruettimann, Peterson, Sturdevant - present 4. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA The City Manager had one addition and one correction to the agenda. The first was the addition to the Consent Agenda of Council approval of the job description and pay rate for the position of Community Development Director and authorization of recruitment for this position subject to the conversion of the liRA to an EDA. The second was a correction to item 7-b-5 with the deletion of "4 wheel drive". Motion by Ruettimann, second by Petkoff to accept the recommendations of the City Manager regarding one addition and one correction to the Consent Agenda. Roll call: All ayes CONSENT AGENDA Motion by Petkoff, second by Jolly to approve the following items on the Consent Agenda: Minutes for Approval The Council adopted the minutes of the Regular Council Meeting of December 11, 1995 as presented and there were no corrections. Desianate Offic$.al Newspaper for 1996 The Council designated the Columbia Heights Focus as the official City newspaper for 1996 and authorized the Mayor and City Manager to enter into an agreement with the Columbia Heights Focus for required publications. REGULAR COUNCIL MEETING DECEMBER 18, 1995 PAGE 2 Authorize Final Payment for Building Signs. Municipal Project ~9315 T-he Council accepted the work for building signs, Municipal Project $9315 and authorized final payment of $2,325.44 to Sign Solutions of Robbinsdale, Mn. Resolution No. 95-85 Being a Resolution Designating Depositories for Funds of the City of Columbia Heiahts The reading of the resolution was waived there being ample copies available for .the public. RESOLUTION NO. 95-85 BEING A RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES AND SAFE DEPOSIT ACCESS FOR THE CITY OF COLUMBIA HEIGHTS IT IS HEREBY RESOLVED, that Northeast State Bank, Norwest Bank, and First Bank National Association are hereby designated as depositories of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued againstthe funds of this corporation on deposit with said banks shall be signed by the following: Mayor City Manager Clerk-Treasurer and that said banks are hereby fully authorized to pay and charge to the account of this corporation any checks, drafts, and other withdrawal orders. BE IT FURTHERRESOLVED, that the Northeast State Bank, Norwest Bank, and First Bank National Association as designated depositories of the corporation b e and it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signature of the following: Mayor City Manager Clerk-Treasurer REGULAR COUNCIL MEETING DECEMBER 18, 1995 PAGE 3 and that Northeast State Bank, Norwest Bank, and First Bank National Association shall be entitled to honor and to charge this corporation for all such checks, drafts or other orders, regardless of bywhom or bywhat means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified to or filed with the Banks by the City Clerk or other officer of this corporation. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the corporation and certified to as governing the operation of thiscorporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may besupplemented or modified by the foregoing part of this resolution. BE IT FURTHERRESOLVED, that all transactions, if any relating to deposits, withdrawals, re-discounts and borrowingsbeor on behalf of this corporation with said banks prior to the adopting of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may beused as depositories for investment purposes so long as the investments comply with authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota maybe used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that the signatures of any one of the following named City employees are required for access to safe deposit boxes: Finance Director City Manager Assistant Finance Director Accounting Coordinator REGULAR COUNCIL MEETING REGULAR COUNCIL MEETING DECEMBER 18, 1995 PAGE 4 Passed this 18th day of December, 1995 Offered by: Seconded by: Roll call: Petkoff Jolly Ail ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary Renew Workers' Compensation Insurance Policy from the Leauue of Minnesota Cities Insurance Trust The Council authorized the Mayor and City Manager to renew the workers' compensation insurance policy from the League of Minnesota Cities Insurance Trust underthe retrospective rate premium option using a maximum factor of 130% at the rates specified in their quotation, and to enter into an agreement with CorVel Corporation for managed care plan services as provided in their proposal. Resolution No. 95-86 Being a Resolution Establishin~ Senior Citizens or Retired and Disabled Persons Hardship Special Assessment Deferral The reading of the resolution was waived there being ample copies available for the public. RE~OLUTION NO. 95-86 BEING A RESOLUTION ESTABLISHING SENIOR CITIZENS AND RETIRED AND DISABLED PERSONS HARDSHIP SPECIAL ASSESSMENT DEFERRAL WHEREAS, immediate payment of special assessments or installments on special assessments cast an undue hardship on some persons owning homestead properties who are 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments, and WHEREAS, Minnesota Statutes 435.193 - 435.195 makes it possible for a home rule charter city to pass a resolution establishing standards and guidelines for determining the existence of a hardship and for determining the existence of a disability. NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS: REGULAR COUNCIL MEETING DECEMBER 18, 1995 PAGE 5 me This deferral procedure shall apply only to assessments which are payable in five or more annual installments. This deferral procedure shall apply only to property owned and occupied by the elderly, retired, or disabled applicant. Ownership and occupancy must be of the same nature as would qualify the applicant for a homestead exemption for tax purposes. This deferral procedure shall apply only to homestead property owned by a person 65 years of age or older or retired by virture of a permanent and total disability for whom it would be a hardship to make payments. Permanent and total disability shall have the same definition for purposes of assessment deferral as is used for social security purposes. This deferral procedure shall not be construed as to prohibit the determination of hardship on the basis of exceptional and unusual circumstances not covered bythe standards and guidelines herein so long as determination is made in a nondiscriminatory manner and does not give the applicant an unreasonable preference or advantage over other applicants. In order to obtain a deferral or an assessment, the homeowner must make application on the forms prescribed by the Anoka County Auditor. If no such form is available, the City of Columbia Heights Assessment Clerk shall prescribe the appropriate form. In granting a deferred assessment, the Council shall determine in its resolution approving the assessment roll the amount of interest, if any, to be charged on the deferred assessment. The option of the homeowner to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shallbecome due and payable upon the occurrence of any of the following events: the death of the owner, provided that the spouse is not otherwise eligible for benefits hereunder; be the sale, transfer or subdivision of the property or any part thereof; REGULAR COUNCIL MEETING DECEMBER 18, 1995 PAGE 6 if the property should for any reason 'lose its homestead status; or if for any reason the City shall determine that there would be no hardship to require immediate or partial payment. No deferral may be granted unless the homeowner makes application to the City Assessment Clerk within thirty (30) days after adoption of the assessment by the Council. e The deferral shall apply to only 50% of the annual installment payment. If the 50% is not paid in a timely manner, the balance of the annual installment along with all future installments shall become i.mediately due and payable. 10. No deferral shall be granted.to any owner who has a gross annual household income from all sources in excess of $16,300. 11. No deferral may be continued from year to year unless the owner shall file a renewal application before September 15th of each year. 12. No special assessment may be deferred for a period longer than the time set by the Council as the time over which the project is to be assessed. 13. Interest on deferred assessments shallbeatthe rate set by the Council in its resolution adopting the assessment ro11, and such interest shall be added to the amount deferred and shall be paid in accordance with Minnesota Statute 435.195 and this resolution. Passed this lSth day of December, 1995. Offered by: Seconded by: Roll call: Petkoff Jolly All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary REGULAR COUNCIL MEETING DECEMBER 18, 1995 PAGE 7 ADDrove Joint Powers Aareement with School District #13 for P~vision of Police S6hool Liaison Officer Throuah June 6. The Council authorized the Mayor and City Manager to approve the joint powers agreement with School District ~13 for the provision of a police school liaison officer as stipulated in the joint powers agreement for the period of September 1, 1995 through June 6, 1996. EstablishPublic Hearina Dates for Revocation/Suspensign of a License to O_Derate Rental Property Aaainst Jeff Benziner. Lynde Investment Company and James N. Thermos The Council established a hearing date of January 8, 1996 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against the following property owners regarding their rental property: Jeff Benzinger (3928 Polk St.) and Lynde Investment Company (4060 Fourth Street, 4100 Fourth Street, 4120 Fourth Street, 4425 University Avenue, 4433 University Avenue, 4441 University Avenue, 4707 University Avenue, 4715 University Avenue) and James N. Thermos (840/42 50th Avenue). Establish the Reaular Council Meetina of January 8. 1996 ~t 7:00 D.m. as a Public Hearing on a Resolutoin Enabling the Creation of an Economic Development Authority in the City of Columbia Heights The Council established January 8, 1996 at 7:00 p.m. as the public hearing date on a resolution enabling the creation of an Economic Development Authority in the City of Columbia Heights. Establish January 1996 Work Session Dates The Council established work session dates for the following date: Tuesday, January 2, 1996 at 7:00 p.m.; Tuesday, January 16, 1996 at 8:00 p.m. and Monday, January 29, 1996 at 7:00 p.m. Authorized Staff to Obtain Ouotes for T-Shirts. Caps. Uniforms ~nd Athletic E_auipment The Council authorized staff to obtain quotes for t-shirts, caps, uniforms and athletic equipment for the Recreation Department. REGULAR COUNCIL MEETING DECEMBER 18, 1995 PAGE 8 Approve Gambling Request from VFW Post No. 230 at Box Seat SDorts and Grill. 4005 Central Avenue Northeast T~e Council directed the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a Class B Charitable Gambling license for the VFWPost ~230 for Box Seat Sports Bar and Grill, 4005 Central Avenue, Columbia Heights, and furthermore, that the City Council hereby waives the remainder of the sixty day notice to the local governingbody. License Applications The Council approved the 1996 license applications as listed upon payment of proper fees and approved the rental property licenses as listed in the memorandum from Lowell DeMars dated December 18, 1995. Payment of Bills The Council approved the payment of bills as listed out of proper funds. Community Development Director Position and Wage Rat~ The Council approved the job description and pay rate for the Community Development Director position and authorized recruitment of same subject to the conversion of the Housing and Redevelopment Authority to an Economic Development Authority. Roll call: All ayes RECOGNITION. PROCLAMATIONS. PRESENTATIONS. GUESTS There was no one present for this segment of the meeting. PUBLIC HEARINGS A. Resolution No. 95-81 Beina a Resolution Regarding the Revocation/Suspension of Rental License Aaainst Larry J. Kahlow for 3727 Reservoir Boulevard Mr. Kahlow advisedthe Councilthatthe tenants in one part of this home have received a court order to either pay their back rent or vacate the premises by December 20th. Mr. Kahlow requested he be given until January 8th to correct the remaining violations on the rental property. Motion by Ruettimann, second by Peterson to continue the public hearing until the January 8, 1996 City Council Meeting. Roll call: All ayes REGULAR COUNCIL MEETING DECEMBER 18, 1996 PAGE 9 B. ~edtronic Inc. Expansion Project 1. Second Readina of Ordinance No. 1312 Being an Ordinance Authorizina Conveyance of Certain Real Estate Located at 721 ~lst Avenue Northeast Motion by Petkoff, second by Peterson to waive the reading of the ordinance there being ample copies available for the public. Roll call= All ayes Motion by Petkoff, second by Peterson to approve the passage of Ordinance No. 1312. Motion was withdrawn on the advice of legal counsel as language was added to Section 2 regarding the LAWCON Grant encumbrance. ORDINANCE N°. 1312 BEING ANORDINANCE AUTHORIZING THE CONVEYANCE OF CERTAIN REAL ESTATE LOCATED AT 721 51ST AVENUE NORTHEAST The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights may convey unto the Housing and Redevelopment Authority of Columbia Heights, Minnesota, a public body, corporate and politic, the real property described as follows, to wit: Easterly 3 acres of North 3.6 acres of Lots 7 & 8, Auditor's Subdivision 51, City of Columbia Heights, Anoka County, Minnesota PIN $ 26-30-24-11-0009 (Portion) Section 2: The Mayor and City Manager are herewith authorized to execute a quit claim deed to effectuate the conveyance of said real estate for $360,000 contingent upon successful release/satisfaction of the LAWCON Grant encumbrance. Section 3: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. REGULAR COUNCIL MEETING DECEMBER 18, 1995 PAGE 10 First Reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll call: November 13, 1995 December 18, 1995 December 18, 1995 Petkoff Peterson All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 2. Development Contract Between the City of Columbia Heights. Columbia Heights HRA and Me,tonic. Inc. Motion by Jolly, second by Ruettimann to authorize the Mayor and City Manager to execute a contract for private development by and among the Housing and Redevelopment Authority of Columbia Heights, Minnesota, the City of Columbia Heights and Medtronic Inc. associated with the expansion of Medtronic Inc. Neuro facility at 800 53rd Avenue in Columbia Heights. Roll call: All ayes 3. Second Readina of Ordinance No. 1314 RezoninaAmendments as it Pertains to ~he City-Owned Land to R-B Motion byPeterson, second byRuettimann to waive the reading of the ordinance there being ample copies available for the public. Roll call: All ayes ORDINANCE NO._1314 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853 PERTAINING TO THE REZONING OF CERTAIN PROPERTY The City of Columbia Heights does ordain: Section 1: That certain property legally described as the north 3.6 acres of Lots 7 and 8 and the east 293 feet of Lot 9 except the south 30 feet for road, Auditor's Subdivision 51, Anoka County, Mn., which is currently zoned R-3, Multiple Family Residential, shall hereafter be zoned R-B, Retail Business District. REGULAR COUNCIL MEETING DECEMBER 18, 1995 PAGE 11 Section 2: This ordinance shall be in full force and effect from thirty (30) days after its passage. First reading: Second reading: Date of passage: Offered by: Seconded by: Roll call: December 11, 1995 December 18, 1995 December 18, 1995 Peterson Ruettimann All ayes Mayor Joseph Sturdevant Jo-Anne Student, Council Secretary 4. Pub~ Hearing for 53rd Avenue Tax Increment District and Plan Corrective Measure Motion by Petkoff, second by Sturdevant to recommend that Section 2.8 Bonded Indebtedness, as defined in the modification to the Columbia Heights Downtown CDBG Revitalization Plan for the Central Business District Redevelopment Project, and the establishment of the Tax Increment Financing Plan for the 53rd Avenue Tax Increment District be modified to include the following: "The combined pay-as-you-go amount, whether paid to the City, the Authority, or the developer, shall not exceed $2,500,000." Roll call: Ail ayes C. Public Hearing - Revocation~Suspension of Rental License. Lee Brandt Regarding Property at 1201~03 37th Avenue Northeast No Council action was taken on Resolution No. 95-71 which authorized the revocation of the rental license for this property. Motion by Jolly, second by Peterson to close the public hearing regarding the revocation or suspension of the rental license held by Lee Brandt regarding rental property at 1201/03 37th Avenue Northeast in that the provisions of the Housing Maintenance Code have been complied with. Roll call: All ayes REGULAR COUNCIL MEETING DECEMBER 18, 1995 PAGE 12 7. ITEMS FOR CONSIDERATION A. Qther Resolutions/Ordinances There were no other resolutions considered. nor ordinances to be B. Bid Considerations 1. Award Contract for LaBelle Pond Sediment Removal - Pro4ect ~9312 Motion by Ruettimann, second by Peterson to award Municipal Project #9312, LaBelle Pond sediment removal at LaBelle Park, to Park Construction Company based upon their low, qualified, responsible bid in the amount of $82,000,00 with funds to be appropriated from line item 412-59008-5130, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 0 Award Contract for Garaae Floor Repairs. Project ~9525 Motion by Petkoff, second by Jolly to award Project $9525, repair of garage floor, Bid B, to TMI Coatings, Inc. of St. Paul, Minnesota, based on their low, qualified, responsible bid in the amount of $23,645.25 with funds to be appropriated from line item 701-49950-5120 (1995 and 1996) and the difference of $3,645.25 from theundesignated fund balance of 701-49950, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes 3. Authorization to Purchase Replacement for Unit #149 Chassis Motion by Jolly, second byPeterson to authorize the purchase of a 1996 Ford F350 one-ton chassis cab from the Hennepin County Contract #3579A5-232 for $15,914 plus tax, funding from Fund 432-49499-5150, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes REGUI2tRCOUNCILMEETING DECEMBER 18, 1995 PAGE 13 e Authorization to Purchase Replacement for Unit ~117 Motion by Peterson, second by Sturdevant to authorize the purchase of a 1996 Ford E250 3/4 ton cargo van from the Hennepin County Contract ~3579A-232 for $14,939 plus tax, funding from Fund 433-49449-5150, and furthermore, to authorizetheMayorand City Manager to enter into a contract for the same. Roll call: All ayes 5. Authorization to Purchase Renlacement for Unit ~206 Motion by Jolly, second byPeterson to authorize the purchase of a 1996 Ford F250 3/4 ton pickup from the Hennepin County Contract #3579A-5-232 for $15,529.00 plus tax, funding from Fund 431-45200-5150, and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Roll call: All ayes C. Other Business 1. Li_auor License Approval for Box Seat Restaurant. 4005 Central Avenue Dan Stiles, owner of the Box Seat Restaurant, advised the Council of his and his staff's objectives to enhance and broadenthe menu byadding healthier food choices and take-out opportunities. A new kitchen manager and restaurant manager have been hired. He anticipates these changes will increase food sales in the establishment. This matter has been an issue as food sales have not satisfied licensing criteria in the past. Motion by Ruettimann, second by Peterson to approve the 1996 license for on-sale liquor at the Box Seat Restaurant and Sports Bar at 4005 Central Avenue on a probationary basis provided a quarterly statement, prepared bya certified public accountant, be submitted stating the amount of total sales versus the amount of food sales. Roll call: All ayes 8. ADMINISTRATIVE REPORTS A. Report of the City Manaaer REGULAR COUNCIL MEETING DECEMBER 18, 1995 PAGE 14 The City Manager's report was submitted in written form and the following item was discussed: Shared Ride Status: The Shared Ride Program received no bids from providers fort he 1996 contract so the program wi11 cease December 31, 1995. Commissioner Kordiakhas recommended to theAnoka County Board of Co~m~ssionersthattheTraveler Service include the cities of Columbia Heights and Hilltop in its service area. His recommendation was approved and it is hoped this service will conence in these two cities by late January, 1996. B. ~eport of the City Attorney The City Attorney had nothing to report at this time. Councilmember Jolly wished residents and City staff happy holidays. Councilmember Petkoff was thanked for her service. GENERAL COUNCIL COMMUNICATIONS The minutes of the December 5, 1995 Planning and Zoning Commission meeting were included in the agenda packet. No Council action was necessary. 10. ADJOURNMENT Motion by Petkoff, second by Ruettimann to adjourn the meeting at 8:00 p.m. Roll call: All ayes or~/J0se~ph Sturdevant ~Secretary