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HomeMy WebLinkAboutJanuray 27, 1992OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JANUARY 27, 1992 The meeting was called to order at 7:05 p.m. by Mayor Murzyn. 1. ROLL CALL Nawrocki, Clerkin, Ruettimann, Peterson, Murzyn - present 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA The following items were presented on the Consent Agenda: Minutes for APProval The Council approved the minutes of the January 13, 1992 Regular Council Meeting as presented and there were no corrections. First Reading of Ordinance No. 1221; Being an Ordinance Amending Ordinance No. 853, City Code of 1977, Pertainina to Pipeline Safety Setback The reading of the ordinance was waived there being ample copies available for the public. ORDINANCE NO. 1221 BEING A ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO PIPELINE SAFETY SETBACK The City of Columbia Heights does ordain: Section 1: Section 9.104(12) of Ordinance No. 853, City Code of 1977, passed June 21, 1977, which currently is reserved, shall be amended to hereafter read as follows, to wit: 9.104(12) Pipeline Safety Setback (a) Purpose. The purpose of the pipeline safety setback as set forth herein is to increase public safety by requiring that new development be set back from pipeline locations. (b) Application. This subdivision applies to new residential and other development. It does not apply to development that has occurred or for which development permits have been issued before the effective date of this subdivision. REGULAR COUNCIL MEETING JANUARY 27, 1992 PAGE 2 (c) Setback. Buildings and places of public assembly subject to this ordinance shall not be constructed closer to the pipeline than the boundary of the pipeline easement. (d) Variances. Variance procedures set forth in this chapter adopted under Minnesota Statutes, Section 462.351 to 462.365, shall apply. Section 2: This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: January 27, 1992 The second reading of Ordinance No. 1221 is scheduled for February 10, 1992. Submission of Pay Equity Plan The Council authorized the City Manager to submit the completed pay equity implementation report dated January 22, 1992 to the Department of Employee Relations, State of Minnesota. Purchase of Athletic Equipment The Council authorized the purchase of 2,374 T-shirts for $8,314.83 and 1,200 caps for $2,150 from Campbell Sports based on low informal price quotations and authorized the Mayor and City Manager to sign a contract for the same. It was noted that the Columbia Heights Athletic Boosters graciously donated the money needed for these purchases. Authorization to Seek Bids to Insulate the Water Tower Riser Pipe - Project #9119 The Council authorized staff to seek bids to insulate the water tower riser pipe. License Applications The Council approved the 1992 license applications as listed upon payment of proper fees. REGULAR COUNCIL MEETING JANUARY 27, 1992 PAGE 3 Payment of Bills The Council approved the payment of the bills as listed out of proper funds. APPROVAL OF CONSENT AGENDA Motion by Nawrocki, second by Clerkin to approve the Consent Agenda as presented. Roll call~ All ayes OPEN MIKE/PROCLAMATIONS/PRESENTATIONS There was no one present for Open Mike. Anoka Commissioner Jim Kordiak presented a check In the amount of $24,260.00 to the Council as reimbursement for the unfunded share of the Shared Ride costs. Commissioner Kordiak addressed the success of the newly- initiated Traveler Program which expanded the shared ride concept tn Anoka County. He noted that it has been very successful and commended Counctlmember Nawrocki for his active participation and leadership in the area of public transportation. Councilmember Nawrockt observed that the Traveler Program has made many more parts of Anoka County accessible than were. previously available. This enhanced program now can carry passengers from all areas of the County. It makes doing business at the Court House in the City of Anoka possible for persons who previously could not get to the there because of lack of transportation. He noted that it is particularly well accepted by senior citizens. PUBLIC HEARINGS/ORDINANCES/RESOLUTIONS a. Res lution Amending the 1992 Budget for Encumbrances and Carryovers Part of the annual yearend accounting process is the review of open purchase orders, contracts and other items intended to be purchased the following year. From this review, a resolution is prepared to carry these funds forward. Councilmember Nawrocki had questions regarding a number of items listed as encumbrances from 1991 to 1992. He reviewed REGULAR COUNCIL MEETING JANUARY 27, 1992 PAGE 4 these items with staff. Of particular concern to him was the line items listed for recycling. He noted that in the December 1991 budget book there appeared to be no line items which corresponded to these encumbrances. The Finance Director stated that these items probably should not have been included as encumbrances as they were not funded and the City expects to be reimbursed for these expenditures by Anoka County. Councilmember Nawrocki stated he is concerned with procedure regarding the budget and budgeted items. Discussion continued regarding the policy whereby the City Manager can authorize expenditures up to $3,000 without Council approval. Councilmember Nawrocki observed that this authorization can be made without Council approval only if the item being authorized were included in the budget. Motion by Clerktn, second by Nawrocki to table this resolution to a Council work session. Roll call: All ayes b. Resolution No. 92-03; Being a Resolution Authorizing the City of Columbia Heights to Enter into Agreement No. PW 34-89- 89, Signal Construction at Stinson Boulevard and 37th Avenue N.E. It was noted that this agreement is being made with Henneptn County as Stinson Boulevard, south of 37th Avenue, is a county state aid road. Counctlmember Ruettlmann observed that the costs being considered in the Agreement are estimates and not actual costs. He stated he can see nothing in the Agreement which controls the expenses of this project. Motion by Ruettimann, second by Peterson to waive the reading of the resolution there being ample copies available for the public. Roil call: All ayes RESOLUTION NO. 92-03 AUTHORIZING THE CITY OF COLUMBIA HEIGHTS TO ENTER INTO AGREEMENT NO. PW 34-89-89 SIGNAL CONSTRUCTION AT STINSON BOULEVARD AND 37TH AVENUE NORTHEAST WHEREAS, it has been deemed advisable and necessary for the City of Columbia Heights to participate in the construction REGULAR COUNCIL MEETING JANUARY 27, 1992 PAGE 5 and operation of a traffic control signal system on County State Aid Highway No. 27 at 37th Avenue Northeast (Hennepin County Project #8905), and WHEREAS, the City agrees to the terms and conditions set forth and contained in Agreement No. PW 34-89-89, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS; That the City enter into Agreement No. PW 34-89-89 with Hennepin County, the City of Minneapolis and the City of St. Anthony and that the Mayor and City Manager are authorized to execute the agreement. Dated this 27th day of January, 1992. Offered by: Seconded by: Roll call: Ruettimann Peterson All ayes Mayor Donald J. Murzyn, Jr. Jo-Anne Student, Council Secretary CERTIFICATION State of Minnesota County of Anoka City of Columbia Heights I hereby certify that the aforegoing resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Columbia Heights at a meeting thereof held in the City of Columbia Heights, Minnesota, on the 27th day of January, 1992, as disclosed by the records of said City in my possession. Jo-Anne Student, Deputy City Clerk REGULAR COUNCIL MEETING JANUARY 27, 1992 PAGE 6 7.. : .COMMUNICATIONS a. Request for Subsidy to Anoka County Mediation Services Motion by Peterson, second by Nawrocki to authorize the subsidy of $1,320 to Mediation Services for Anoka County for 1992; such monies to come from the Mayor/Council budget. Roll call: All ayes OLD BUSINESS There was no old business. NEW BUSINESS a. Amendment to Letter of Agreement for Legal Services Regarding Cable This amendment is to increase the rates for the legal services provided for cable related matters. Councilmember Nawrocki stated that the services being rendered for cable matters are of a specialized nature and are particularly needed now with the cable company being sold· He noted he had reviewed the invoices from the individual since he had started serving as cable counsel. Motion by Ruettimann, second by Clerkin to authorize the Mayor and City Manager to enter into an amendment to the Letter of AGreement between the City and Tom Creighton, authorizing an increase in rates as outlined in the letter dated December 16, 1991, from Tom Creighton, for legal services provided for cable related matters, effective 1-1-92. Roll calls All ayes b. Establish Position Description. and Wage Recreation Program Coordinator Range for This is a twenty-hour per week position. Councilmember Nawrocki suggested that this time limit be included in the motion when it is made. Councilmember Nawrocki had concern with regard to the proposed salary range for this position compared with the salary ranges being submitted in the Pay Equity Implementation Plan· The matter was tabled until later in the Council meeting so the proposed salary figures could be verified. REGULAR COUNCIL MEETING JANUARY 27, 1992 PAGE 7 c. Establish Date for Public Hearing to Consider Community Development Block Grant Program 1992 Councilmember Nawrocki again inquired if any members of the Council had suggestions for use of these funds. Earlier in the meeting Councilmember Ruettimann had speculated that Mediation Services may quailfy for these funds. Councilmember Nawrocki noted that no alternatives had been considered by the HRA other than those already listed. Motion by Nawrocki, second by Peterson to establish February 10, 1992 at 7:00 p.m. as the date for a public hearing to consider the selection of activities for the 1992 Community Development Block Grant Program and request staff to review any items in the City's budget which could be funded by the C.D.B.G. Program, such items to be brought to the City Council before the public hearing. Roll call: All ayes d. Purchase of Root Control Foam for Sanitary Sewers Motion by Peterson, second by Ruettimann to authorize the purchase of 120 gallons of Sanafoam Vaporooter II from Airrigation Engineering Company, Inc. of Pleasantan, California, for an amount of $7,500 budgeted in 1992 from line item 602-49450-2161; and to recognize the product as proprietary in nature based upon evidence provided; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes e. Authorization to Seek Bids for Upgrade of Silver Lake Lift Station - Project #9120 Motion by Nawrocki, second by Ruettimann to authorize staff to seek bids for upgrade of the Silver Lake Lift Station. Roll call: All ayes f. Authorization to Seek Bids for Upgrade of Pump Station #2 - Project #9119 The Acting City Engineer suggested this matter be continued until the consultants can come to the Council with an explanation as to how they arrived at the estimates for this project. Motion by Ruettimann, second by Peterson to table this matter. Roll call: All ayes REGULAR COUNCIL MEETING JANUARY 27, 1992 PAGE 8 g. Authorization to Seek Bids to Line Pipes Around Jackson Pond - Project #9125 The cost estimate on this project is $10,500. Motion by Peterson, second by Ruettimann to authorize staff to seek bids to replace 33 feet of pipe and line and 134 feet of pipe around Jackson Pond. Roll call: All ayes (continued agenda item) Establish Position Description and Wage Range for Recreation Program Coordinator The City Manager's Assistant explained to the Council the method she used to arrive at the recommended wage ranges for this position. Motion by Ruettimann, second by Peterson to approve the Recreation Program Coordinator Job description and authorize the position effective February 1, 1992, at the following wage range: Entry 6 Months i Year 2 Years 3 Years 4 Years $9.36 $9.83 $10.30 $10.76 $11.23 $11.70 and the position shall not exceed 1,040 hours per year. Roll call: All ayes h. Authorization to Seek Bids to Repair Wall at Jackson Pond - Project #9126 A proposed construction repair plan drafted by Ryan Berg and Associates was distributed to the Council. This firm does design work as a subcontractor for Twin City Testing. The City Attorney noted he has seen no documentation regarding this matter and has received no information as to why the wall failed. He would be more comfortable if the Council delayed any action until these papers are received. Some members of the Council expressed their hesitancy to approve seeking of bids until the reason for the wall's failure is determined. Motion by Peterson, second by Clerkin to table this matter. Roll call: All ayes REGULAR COUNCIL MEETING JANUARY 27, 1992 PAGE 9 i. Attendance of Councilmembers at League of Cities meetings Motion by Nawrocki, second by Ruettimann to approve the attendance of members of the City Council at League of Cities meetings. Councilmember Nawrocki reviewed the meetings which are held by the League of Minnesota Cities and the National League of Cities. Discussion continued regarding the availability of members of the Council to attend meetings. City policy for staff members to attend meetings is that Council approval is required if the expenditures for a meeting are expected to exceed $1,000 or that person will be absent from the City for over three days. Roll call: Nawrocki, Ruettimann - aye Clerktn, Peterson, Murzyn - nay Motion fails 10. REPORTS a. Report of the City Manager The City Manager's report was submitted in written form and there was no discussion. b. Report of the City Attorney The City Attorney had nothing to report at this time. ADJOURNMENT Motion by Ruettimann, second by Peterson to adjourn the Council Meeting at 9:25 p.m. Roll call: All ayes Mayor~'Donald J. M~n, J~. o-Anhe Student, C~uncil Secretary