HomeMy WebLinkAboutOctober 14, 1991OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS BOARD OF TRUSTEES
VOLUNTEER RELIEF ASSOCIATION
OCTOBER 14, 1991
The meeting was called to order by Mayor Carlson at 10:15 D.m.
1. ROLL CALL
Nawrocki, Clerkin, Ruettimann, Peterson, Carlson - Dresent
2. ENGAGEMENT AGREEMENT FOR 1991 AUDIT
Motion by Clerkin, second by Ruettimann to enter into an
agreement with Malloy Karnowski & Co. P.A. to do the 1991
annual audit of the Volunteer Fire Relief Association at a
cost not to exceed $1,325. Roll call: Clerkin, Ruettimann,
Peterson - aye Carlson - nay Nawrocki - abstain
3. ADJOURNMENT
Motion by Nawrocki, second by Peterson to adjourn the Board of
Trustees meeting at 10:18 p.m.. Roll call: All aye
-]~ne Studer{t'7 Council
Secretary
Ma~or Edward-l~.~'~r']-son
OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
The meeting was called to order by Mayor Carlson at 7510 p.m..
1. ~
Nawrocki, Clerkin, Ruettimann, Peterson, Carlson - present
2. PLEDGE OF ALLEGIANCE.
$. CONSENT AGENDA
The following Items were passed on the consent agenda:
Approval of M~nut~s
The Council approved the minutes of the Regular City Council
Meeting of September 23, 1991, the Volunteer Relief
Association Meeting of September 25, 1991 and the Primary
Election Canvass of September 25, 1991 as presented and there
were no corrections.
Resolution No. 9~-55; Beinc a Resolution Establishing ~992
License Fees
The reading of the resolution was waived there being ample
copies available for the public.
RESOLUTION NO. 93-53
ESTABLISHING 1992 BUSINESS LICENSE FEES
WHEREAS: Ordinance No. 853, City Code of 1977, pertaining to
commercial licensing regulations provides for
establishing of annual license fees; and,
WHEREAS: The City has participated in a survey of
metropolitan municipalities regarding business
license fees charged by other communities; and,
WHEREAS: The City is attempting to maintain business
licenses which are comparable; and,
WHEREAS: The City annually reviews its business license fee
schedule;
NOW, THEREFORE, BE IT RESOLVED that the attached proposed
license fee schedule be adopted and effective
January 1, 1992.
Passed this 14th day of October, 1991.
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 2
Offered by:
Seconded by:
Roll call:
Nawrocki
Ruettimann
Ail ayes
Jo-Anne Student, Council Secretary
Mayor Edward M. Carlson
Resolution No. 91-56: Being & Resolution AdoDtina 1992 Salary
and Fringe ~enef$~ Adtustments to Non-Union Supervisory
Employees
The reading of the resolution was waived there being ampme
copies available for the public.
RESOLUTION NO. 91-56
ADOPTING CHANGES IN NON-UNION SUPERVISORY SALARY RANGES,
ESTABLISHING SALARIES OF NON-UNIONIZED SUPERVISORY POSITIONS,
AND CHANGES IN FRINGE BENEFITS
WHEREAS:
The City of Columbia Heights adopted a Wage
Compensation Program for Non-Unionized City
Employees effective January 1, 1980 (Resolution No.
80-47), which indicated that on an annual basis
changes will be adopted tn Group Salary Ranges
based upon reliable survey data; and,
WHEREAS:
The City of Columbia Heights adopted a Comparable
Worth Implementation Plan effective January 1, 1988
(Resolution No. 88-50), to assure comparable
compensation for positions with comparable skill,
effort, responsibilities, and working conditions,
and proportional compensation for positions where
such factors are different; and,
WHEREAS:
The City of Columbia Heights annually reviews the
Employer's share for various insurance programs for
its non-unionized supervisory employees to compare
what is paid for other employee groups in the City;
NOW, THEREFORE, BE IT RESOLVED that the City of Columbia
Heights establishes salary ranges and fringe
benefits for non-unionized supervisory City
positions, as indicated in Schedule A which is on
file in the Office of the City Manager, for calendar
year 1992; and,
BE IT FURTHER RESOLVED that the City of Columbia Heights
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 3
establishes the salary for specific non-unionized
supervisory City employee positions to be effective
upon such affected City employee fulfilling the
requirments specified in the Wage Compensation
Program for salary change for such employee.
Passed this 14th day of October, 1991.
Offered by~
Seconded
Roll calls
Nawrocki
Ruettimann
All ayes
Mayor Edward M. Carlson
Jo-Anne Student, Council Secretary
~esolut~on NO. 91-57~ ~eino a Resolution AdoDtina 1992 Salary
and Frinoe Benefit Adjustments for Non-Union Essential and
Confidential Employees
The reading of the resolution was waived there being ample
copies available for the public.
~ESOLUTION NO. 91-57
ADOPTING CHANGES IN NON-UNION ESSENTIAL AND CONFIDENTIAL
SALARY RANGES, ESTABLISHING SALARIES FOR NON-UNIONIZED
ESSENTIAL AND CONFIDENTIAL POSITIONS, AND CHANGES IN FRINGE
BENEFITS
WHEREAS:
WHEREAS:
WHEREAS:
The City of Columbia Heights adopted a Wage
Compensation Program for Non-Unionized City
Employees effective January 1, 1980 (Resolution 80-
47), which indicated that on an annual basis
changes will be adopted in Group Salary Ranges
based upon reliable survey data~ and,
The City of Columbia Heights adopted a Comparable
Worth Implementation Plan effective January 1, 1988
(Resolution 88-50), to assure comparable
compensation for positions with comparable skill,
effort, responsibilities, and working conditions,
and proportional compensation for positions where
such factors are different~ and,
The City of Columbia Heights annually reviews the
Employer's share for various insurance programs for
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 4
its non-unionized essential and confidential
employees to compare what is paid for other
employee groups in the City;
NOW, THEREFORE BE IT RESOLVED, that the City of Columbia
Heights establishes salary ranges and fringe
benefits for non-unionized essential and
confidential City positions, as indicated in
Schedule B which is on file in the Office of the
City Manager, for calendar year 1992; and,
BE IT FURTHER RESOLVED that the City of Columbia Heights
establishes the salary for specific non-
.unionized essential and confidential City employee
positions to be effective upon such affected City
employee fulfilling the requirements specified in
the Wage Compensation Program for a salary change
for such employee.
Passed this 14th day of October, 1991.
Offered by:
Seconded by:
Roll call:
Nawrocki
Ruettimann
All ayes
Mayor Edward M. Carlson
Jo-Anne Student, Council Secretary
Resolution No. 91-59; ~gino aResoluttoN Certif¥ina Dellnauent
Utility Charaes
The reading of the resolution was waived there being ample
copies available for the public.
~SOLUTION NO. 91-59
CERTIFICATION OF DELINQUENT UTILITY CHARGES
BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS that
WHEREAS, all delinquent utility users have been sent a
delinquent bill, shutoff notice and a certification letter.
BE IT HEREBY RESOLVED by the City Council of the City of
Columbia Heights, that t'he County Auditor be, and he is hereby
directed, to levy the delinquent utility charges on the
properties in the City of Columbia Heights as submitted on the
attached sheet, totaling $3,223.84 pursuant to Minnesota State
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 5
Statute 444.075 Subd. $.
BE IT FURTHER RESOLVED that the aforegoing amounts shall be
included in the individual real estate tax statements and
identified there on as "Delinquent Utility Charges - Fund
~990.'
SAID LEVIES shall be enforced and collected tn the manner
provided for the enforcement and collection of state and
county taxes under and tn accordance with the provisions of
the general laws of the State. All assessments with penalties
and interest, as indicated there on, paid to the County
Treasurer shall belong to the City of Columbia Heights and
shall be turned over to the City Treasurer in the manner
provided by the City Charter and ordinances.
Passed this 14th day of October, 1991.
Offered by:
Seconded by:
Roll call:
Nawrocki
Ruetttmann
AIl ayes
Mayor Edward M. Carlson
Jo-Anne Student, Council Secretary
Resolution No. 91-60~ Beina a Resolution CqN~l~¥ina Delinauent
Special Assessments
The reading of the resolution was waived there being ample
copies available for the public.
RESOLUTION NO. 91-60
CERTIFICATION OF DELINQUENT SPECIAL ASSESSMENTS
BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLUMBIA HEIGHTS, that
THE COUNTY AUDITOR be, and he is hereby directed, to levy the
delinquent special assessments on the properties in the City
of Columbia Heights as submitted on the attached pages and
filed in the Assessment Book for 1991 totaling $59,463.44.
BE IT FURTHER RESOLVED that the foregoing amounts shall be
included tn the Individual real estate tax statements for the
current year and identified thereon as 'Special Assessments -
Fund
SAID LEVIES shall be enforced and collected in the manner
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 6
provided for the enforcement and collection of State and
County taxes under and in accordance with the provisions of
the general laws of the State. All assessments with penalties
and interest as indicated thereon paid to the County Treasurer
shall belong to the City of Columbia Heights and shall be
turned over to the City Treasurer in the manner provided by
the City Charter and Ordinances.
THE CITY OF COLUMBIA HEIGHTS shall accept payments on these
levies until October 8, 1991. Upon receipt of said payments
the County will be notified to remove this levy from the tax
rolls.
Passed this 14th of October, 1991.
Offered by:
Seconded by:
Roll call:
Nawrocki
Ruettimann
All ayes
Mayor Edward M. Carlson
Jo-Anne Student, Council Secretary
Conditional Use Permit - ~025 Central Avenue N.E.
The Council approved the Conditional Use Permit to allow the
operation of a 154 seat restaurant at 5025 Central Avenue N.E.
Parkina Restriction at 4220-4230 Central Avenue
The Council approved restricting parking to a two-hour limit
on the west side of Central Avenue in front of 4220 and 4230
Central Avenue; more specifically from a point 246.5 feet
north of the centerltne of 42nd Avenue to a point 401.5 north
of the centerline of 42nd Avenue, based upon the
recommendation of the Traffic Commission.
Northwestern ~lec~ronics Institute Lease
The Council authorized the continuance of the lease agreement
with Northwestern Electronics Institute for the purpose of
conducting community youth and adult athletic programs and
authorized the Mayor and City Manager to sign the a~reement
for use of the facilities to April 25, 1992.
Attorney Fees
The Council authorized payment of $4,330.50 to Marshall and
Associates, P.A. with a cost being paid from the self-
insurance trust fund.
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 7
~ommunit¥ Service Officer Assianments
The Council authorized the Police Department twenty hours per
week of Community Service Officer staffing. Responsibility and
funding is for twelve hours per week to conduct refuse type
complaint follow up with the time to be charged to the Refuse
Fund and liquor store security each Monday through Thursday
from 8=00 - 10.00 P.M. with the cost to be charged to the
Liquor Fund.
License Application Approval
The Council approved the license applications as listed upon
payment of proper fees.
Approval of Bills
The Council approved the payment of the bills as listed out of
proper funds.
APPROVAL OF CONSENT AGENDA
Motion by Nawrocki, second by Ruettimann to approve the
Consent Agenda as presented. Roll call= All ayes
OPEN MIKE/PROCL~U~ATIONS/PRESENTATIONS
polish American Heritage Month
Mayor Carlson read a proclamation
Polish American Heritage Month in
Heights.
designating October as
the City of Columbia
The Mayor presented the proclamation to three representatives
of the Sister Cities' Committee; Dolores Strand, Ted Nawrocki
and Tony Maciascek. Dolores Strand advised that an official
response has been received from Lomianki, Poland indicating
the City's willingness to have a Sister City relationship with
Columbia Heights.
Councilmember Nawrocki said there is presently an exhibit in
the Columbia Heights public library of Polish articles and
memorabilia. He encouraged all present to view the exhibit.
opeD Nike
There was no one present for Open Mike.
pUBLIC HEARINGS/RESOLUTIONS/ORDINANCES
First Reading of Ordinance No. 1235; General Obligation
Tax Increment Refunding Bonds - $6,685,000
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 8
Dan Hartmann, of Sprlngsted Financial Advisors,
recommended the refunding. The City Manager reviewed the
proposal and advised that the bid opening will be on
November 25th.
Councilmember Nawrocki expressed some concern with some
of the language of the ordinance. Mayor Carlson also had
some questions.
Motion by NawrockI, second by Clerkin to table reading of
Ordinance No. 1235 until the next regular Council
Meeting. Roll call, All ayes
be
Resolution No. 91-54; Being a Resolution Regarding Labor
Agreement between the City and AFSCME, Council No. 14,
Local No. 495 - Engineering Technician Wage Ranges for
Remainder of 1991
Motion by Peterson, second by Ruettimann to waive the
reading of the resclution there being ample copies
available for the public. Roi! call: All ayes
Councilmember Nawrocki stated he feels that the
comparable worth calculations should be reviewed.
The City Manager responded to review the entire
comparable worth would take considerable time. He noted
that it does have a provision for adjusting to market and
feels the proposed wage for the Technician position ts a
compromise.
~SOLUTIQN NO. 91-54
BEING A RESOLUTION REGARDING LABOR AGREEMENT BETWEEN CITY OF
COLUMBIA HEIGHTS ANDAMERICAN FEDERATION OF STATE, COUNTY AND
MUNICIPAL EMPLOYEES, COUNCIL NO. 14, LOCAL NO. 495
BE IT HEREBY RESOLVED by the City Council of the City of
Columbia Heights that,
WHEREAS, the present agreement between the American Federation
of State, County and Municipal Employees, Council No. 14,
Local No. 495, representing clerical and technical employees
of the City and the City of Columbia Heights has 1991 wage
rates established for the positions of Engineering Technician
IV, Engineering Technician III and Engineering Technician II
for employees hired prior to Council ratification of the
City's Comparable Worth and Implementation Plan (July 25,
1988) and wage rates established for employees hired in these
positions after that date:
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 9
WHEREAS, based on current market rates for incumbants in such
positions, and based on difficulty in recruitment of qualified
employees in such positions;
NOW, THEREFORE, BE IT RESOLVED that effective with the passage
of this resolution, the 1991 wage ranges for current employees
and future employees in such positions will be those as
established for employees hired in such positions prior to the
Council ratification of the City's Comparable Worth and
Implementation Plan (July 25, 1988).
BE IT FURTHER RESOLVED that the Mayor and City Manager be
authorized to execute the necessary documents to implement
this action.
Passed this 14th day of October, 1991.
Offered by:
Seconded by:
Roll call:
Peterson
Ruettimann
All ayes
Mayor Edward M. Carlson
Jo-Anne Student, Council Secretary
C ·
Resolution No. 91-55; Being a Resolution Adopting 1992
Amendments to Existing Labor Agreement Between the City
and AFSCME
Motion by Ruettimann, second by Peterson to waive the
reading of the resolution there being ample copies
available for the public. Roll call, All ayes
RESOLUTION NO. 91-55
BEING A RESOLUTION REGARDING LABOR AGREEMENT BETWEEN THE CITY
OF COLUMBIA HEIGHTS AND AMERICAN FEDERATION OF STATE, COUNTY,
AND MUNICIPAL EMPLOYEES, LOCAL NO. 495
BE IT HEREBY RESOLVED by the City Council of the City of
Columbia Heights that:
WHEREAS, the present agreement between the American Federation
of State, County and Municipal Employees, Local 495,
representing clerical and technical employees of the City, and
the City of Columbia Heights has a wage and contribution to
fringe benefit reopener for calendar year 1991; and,
WHEREAS, negotiations have proceeded between the American
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 10
Federation of State, County and Municipal Employees, Local No.
495, representing clerical and technical employees of the
City, and members of the City negotiating team, and said
negotiations have resulted in a mutually acceptable provision
regarding the wage and insurance articles;
WHEREAS, a copy of said contract will be made available for
inspection at the Office of the City Manager and is made a
part hereof by reference;
NOW, THEREFORE, BE IT RESOLVED that the contract amendments as
negotiated, be and are hereby established as the salary and
fringe benefit adjustments for calendar year 1992 for AFSCME
bargaining unit employees of the City.
BE IT FURTHER RESOLVED that the Mayor and City Manager are
hereby authorized to execute this agreement.
Passed this 14th day of October, 1991.
Offered by:
Seconded by:
Roll call:
Ruettimann
Peterson
All ayes
Mayor Edward M. Carlson
Jo-Anne Student, Council Secretary
Resolution No. 91-58; Subdivision Request for 1033 42nd
Avenue
This lotsplit is being requested by Ms. Mona Eckman to
move a house from 278 Silver Lake Road In New Brighton to
one of the parcels which will result from the lotspllt.
Councilmember Nawrocki stated he had viewed the house and
is concerned whether the deficiences can be corrected and
if this move will be financially feasible. He also felt
that splitting a lot before all of the utilities are in
could make for an interesting legal question if the
project is not completed. The City Attorney advised that
this could be considered before a Certificate of
Occupancy is issued.
Staff noted that there is a prohibition on digging up
streets for five years after they have been resurfaced.
Councilmember Nawrocki requested that language which
would address utility requirements be included in the
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 11
resolution. Mrs. Eckman stated she would like to have the
house on the lot by January 1st and plans on moving into
the house by July 1st.
Motion by Peterson, second by Clerkin to waive the
reading of the resolution there being ample copies
available for the public. Roll calls All ayes
RESOLUTION NO. 91-58
SUBDIVISION REQUEST
I, Mona A. Eckman, hereby request a split of PIN 36 30 24 23
0068 legally described as:
Lot 39, Block 3, Reservoir Hills, Anoka County, Minnesota,
except the north 165.00 feet and except the south 5.00 feet.
THE DESCRIPTION HENCEFORTH TO BE:
The west 59.5 feet of that part of Lot 39, Block 3,
Reservoir Hills, Anoka County, Minnesota, lying southerly
of the north 165.00 feet and northerly of the south 5.00
feet thereof.
That part of Lot 39, Block 3, Reservoir Hills, Anoka
County, Minnesota, lying easterly of the west 59.3 feet,
southerly of the north 165.00 feet and northerly of the
south 5.00 feet thereof.
The excavation into 42nd Avenue will be allowed to provide the
utilities.
Be it further resolved that special assessments of record in
the office of the City of Columbia Heights as of this day,
a~ainst the above described property, in the amount of $ NONE
be divided. Paid.
Any pending or future assessments will be levied according to
the new split as approved this day.
Any lotsplit ~iven approval shall become invalid if the
resolution, motion or other Council action approving the said
lotsplit is not filed with the County Auditor within one
year of the date of the Council action.
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 12
PLANNING & ZONING DEPT. ACTION
Approval Recommended
This 1st day of October, 1991.
Offered by: Larson
'Seconded by= Deering
Roll call~ All ayes
Evelyn Nygaard
Zoning Officer
CITY COUNCIL ACTION
Approved
This 14th day of October, 1991.
Offered by: Peterson
Seconded by: Clerkin
Roll call: All ayes
Mona A. Eckman (sig.)
Signature of Owner
1033 42nd Avenue
Owner's Address
Phone * 788-7618
Subscribed and sworn to
before me this 13th day
of September, 1991.
Jane Ann Gleason
Notary Public
Mayor Edward M. Carlson
Jo-Anne Student, Council Secretary
FEE $10.00 DATE PAID 9-13-91
RECEIPT NO. 0036
Award of Contract to woodlake Sanitary Services, Inc.
The City Manager advised that the service whlch would be
provided by Woodlake Sanitary Services, Inc., which is the low
responsible bidder, would be exactly the same as the City has
had. There would be no rate increase through 1992 and the only
change which might occur in 1993 would be caused by an
increase by Anoka County in the tipping fees.
Councllmember Clerkin inquired if any problems are anticipated
with the change of haulers. A representative of Woodlake
responded there will be a team of people coming in during the
transition period to avoid any problems.
Councilmember Nawrocki had questions regarding the reduced
senior citizen rate. It was noted that there will be a
volume" rate which can be an option for the residents. This
rate has not been determined at this point. Councilmember
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 13
Nawrocki inquired how this information will be made available
to residents. The Assistant to the City Manager responded that
it will be included in the utility bills and in the City
newsletter as well as in the two newspapers which serve the
City.
Mayor Carlson inquired how call-backs will be handled. He was
advised that all of the hauling trucks are radio dispatched
and that they can be called back to retrieve missed refuse.
Motion by Clerkin, second by Nawrocki to authorize the Mayor
and City Manager to enter into an agreement with Woodlake
Sanitary Service, Inc. for the collection of garbage, rubbish,
major appliances, large items, recycling and yard waste for
the period of January 1, 1992 - December 31, 1993, based on
low, responsible proposal received. Roll call: All ayes
Ordinance No. 1233 (pertaining to licensing requirements
for bingo halls) Ordinance No. 1232 (pertaining to
operation of bingo halls as a conditional use within the
RB District) and Ordinance No. 1234 (pertaining to
required off-street parking of bingo halls)
Motion by Ruettimann, second by Nawrocki to remove these
three ordinances from the agenda for discussion at a
Council work session. Roll call: All ayes
COMMUNICATIONS
Park and Recreation Commission Recommendation on Exchange
of Park Lands
The Commission is recommending that the City Council look
at selling certain park land in Southwest Park and buying
an addition to Huset Park. The purpose of the
recommendation is to obtain land that is more useful to
the general public for park purposes·
Councilmember Nawrocki suggested that an informational
meeting be scheduled for residents around the area of
Southwest Park to apprise them of what is being
considered for Southwest Park. He noted that a stron~
commitment was made to these residents in the past
regarding this park.
Motion by Nawrocki, second by Ruettimann to authorize the
City Manager to enter into informal discussions with
residents between 39th and 40th Avenues on the west side
of Main Street about park property north of Advance Flex
2REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 14
II. Councilmember Ruettimann suggested these residents be
invited to the November meeting of the Park Board.
Councilmember Peterson clarified that no action was
needed for staff to pursue the purchase of property
adjacent to Huset Park.
Roll call= Nawrocki, Clerkin, Ruettimann, Peterson - aye
Carlson - nay
New Office Location of City Attorney
Councilmember Nawrocki expressed his extreme displeasure
with the City Attorney firm relocating the firm's offices
in another city.
Recognition of Public Works Employees
Mayor Carlson commended two Public Works employees, Joe
Ocel and Terry Randall, for their quick reaction to a
paint spill into Sullivan Lake. He noted that the clean
up of this material was terrific and that the immediate
response of these two employees averted a major problem.
The Councilmembers endorsed the Mayor's recognition of
these employees.
Regional Transit Board Meeting
Councllmember Nawrocki distributed announcements of the
October 16th breakfast meeting of the RTB. He encouraged
members of the Council and staff to try to attend this
meeting.
OLD ~USlNESS
Huset Park Skating Rink
Motion by Ruettimann, second by Nawrocki to authorize the
expenditure of $6,504 to purchase 8 light fixtures from
the Carnes Group, under Joint Purchasing Agreements, to
authorize the City Manager to proceed with the
installation of concrete bases necessary to install the
light fixtures under the City's 1991 miscellaneous
concrete contract, to authorize the City Manager to seek
proposals for electrical work necessary to install the
lights and to reconnect the hockey lights moved from
Huset Park to HcKenna Park, and to authorize the City
Manager to seek proposals for a crane necessary to set
light poles, provided our own equipment cannot do the
Job. Roll call: All ayes
9. NEW BUSINESS
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 15
Continuation of Cleaning Service Contract
Motion by Clerktn, second by Peterson to enter into an
agreement with Town and Country Office Cleaning Company
to clean City Hall, the Library, and the Public Works
Service Center for $2,775 per month; and that the Mayor
and City Manager are authorized to sign an agreement for
said services.
Councilmember Nawrocki inquired if this matter had gone
out for bids. The City Manager responded that it had not
but that this firm was low bidder previously. The present
contract did not allow for an extension. The City
Attorney could not address the legality of this action
unti! he had seen the agreement. The City Manager
requested the matter be tabled·
Motion by Clerkin, second by Nawrocki to table this item
until the next Council meeting. Roll call~ All ayes
Engagement Agreement for 1991 Audit
The Finance Director advised that the firm being
recommended is the same firm used by the City for the
last two years but it has had a name change.
Councilmember Nawrocki compared the assets of the City
and the costs for this audit to those of the MTC. He felt
the City was not getting a particularly good deal and
recommended this item go out for bids. The Finance
Director recommended that the City stay with a firm which
has municipal experience.
Motion by Carlson to direct staff to go out for bids.
Motion dies for lack of a second.
Motion by Ruettimann, second by Peterson to authorize the
Mayor and City Manager to enter into an agreement with
Malloy Karnowski & Co. P.A. to conduct an annual City
audit at a cost not to exceed $17,925 plus $1,550 for
typing of the report for a total cost of $19,475. Roll
call: Clerkin, Ruettimann, Peterson - aye Carlson - nay
Nawrocki - abstain
Pet Licenses
Councilmember Nawrocki noted that the recommended
increases for licenses were quite high. The City Manager
said that this increase may Just cover the overhead and
the administrative costs.
Motion by Peterson, second by Ruettimann to approve the
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 16
10.
pet licenses issued for a period of two years, ending on
December 31 of the second year, at a rate of $5.00 for
spayed/neutered animals and $7.00 for non-spayed/neutered
animals and that proof of rabies vaccination, within the
past twelve months, be required to obtain eaid license.
Roll calls Clerkin, Ruettimann, Peterson - aye Carlson,
Nawrocki - nay
Change Order ,9010-1
Motion by Peterson, second by Ruettimann to authorize
Change Order ,9010-1 in an amount of $2,410 to W.B.
Miller, Inc. with funding coming from the unexpended
retained earnings of the Sewer Fund~ and furthermore, to
authorize the Mayor and City Manager to execute the
agreement. Roll call: All ayes
Addition to Discussion - Light at Skating Rink
Councilmember Nawrocki suggested staff contact the HRA
Director regarding installation of the lights at the
skating rink at Huset Park. He noted that there is
presently some concrete work being at Parkview Villa
South.
Change Order for Liquor Operation Cash Registers
Motion by Peterson, second by Ruettimann to authorize the
Mayor and City Manager to enter into an agreement with
Retail Data Systems to amend the purchase agreement for
cash registers from Casio SA 2000 registers, to Oasis SA
2100 registers at a cost increase of $4,200. Roll call:
All ayes
Contract with Springsted and Miller Schroeder
Motion by Nawrocki, second by Peterson to authorize the
Mayor and City Manager to enter into an agreement with
Springsted for financial advisor services for the City
which will also include the HRA. Roll call~ Al! ayes
Motion by Nawrocki, second by Peterson to authorize the
Mayor and City Manager to enter into an agreement with
Miller Schroeder for bond underwriting services for the
City which will also include theHRA. Roll calls All ayes
REPORTS
Report.of the City Manager
The City Manager's report was submitted in writin~ and
the following additional items were discussed:
Condemned House: The City Manager advised that the house
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 17
at 4118 Seventh Street, which had been condemned, was
torn down last week. The property owner submitted plans
for a house to be built on the parcel.
Vandalism to Trees in Prestemon Parks Trees in Prestemon
Park were vandalized and destroyed. The City Manager
stated it would cost approximately $6,000 to replace
these trees. He noted there is no insurance coverage for
these trees nor is there any funding in the Park
Department budget for these costs. He recommended that
funds from the Self Insurance Trust could be used for
replacement.
Motion by Ruettimann, second by Clerkin to authorize the
expenditure of up to $6,000 to replace the damaged trees
in Prestemon Park.
It was noted that trees in Prestemon Park have been
damaged three times in three years. Councilmember
Nawrocki wondered if it made sense to replace the trees
until something has been done to resolve the problem. The
City Manager responded that the neighbors of the park
have some expectations for replacement.
Councilmember Ruettimann felt the trees should be
replaced so the individual damaging them could be caught,
noting that time is not the concern but catching the
vandal is.Councilmember Peterson could not support
replacing the trees at this time and felt this vandalism
may stop if there were no more trees in the park to
vandalize. He suggested the replanting wait until spring.
Roll calls Clerkin, Ruettimann, Carlson - aye
Nawrocki, Peterson - nay
H~ll~op Police and Rescue Services Contract= The City
Manager advised that the Hilltop City Council had agreed
to the costs for Police Service but had concern with the
costs for rescue service calls. These calls, which cost
$150 per call, have been growing and there is no control
over the number of calls. Hilltop is requesting a
constant for five years and a contract which could only
be cancelled for cause. The City Manager did not feel
this was unreasonable. This was only a status report and
the contract will be brought to a Council work session
for continued discussion.
Columbia .Height$-Fridle¥ Water Pro~ect: Councilmember
Nawrocki inquired if this project includes restoration.
REGULAR COUNCIL MEETING
OCTOBER 14, 1991
PAGE 18
Me was advised that it did.
Hot Meals for Shut-ins= A letter was received from the
Mot Meals for Shut-Ins Program indicating they could not
accept funding from the C.D.B.G. program as they could
not comply with the insurance requirements of the
program. Councilmember Nawrocki expressed his
disappointment in this organization having to relinquish
this funding as the program assists people to stay in
their own home as well as save money for social services.
Mayor Carlson had requested the City Attorney to review
this matter. The City Attorney had not followed through
as he had understood it had been resolved. He was
requested to do further work on the matter. The City
Manager felt the organization had received very poor
response with the City's efforts to be of assistance.
Status of LaBelle Pond: The Public Works Director advised
that LaBelle Pond is being tested each month for water
quality. The depth of the pond is being surveyed and
consideration is being given to improving the pond. He
felt the schedule for improving the pond is on schedule
and he will copy the Councilmembers on all data received
to date.
Cable Television: Mayor Carlson noted there is to be an
increase in cable television rates and an increase in
late payment charges. Me questioned the legitimacy of a
late payment charge in that this is a pre-pay for
service.
be
Report of.the City Attorney
The City Attorney had nothing to report at this time.
ADJOURNMENT
Motion by Clerkin, second by Ruettimann to adjourn the meeting
at 10:15 p.m.. Roll call= All ayes
o-A'nne S~uden%~, Council Secretary
M~yor Edward M. Carlson