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HomeMy WebLinkAboutNovember 25, 1991OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION NOVEMBER 25, 1991 Mayor Carlson called the meeting to order at 8:10 p.m.. 1. ROLL CALL Clerkin, Ruettimann, Peterson, Carlson - present Nawrocki - absent 2. ACCEPTANCE OF RESIGNATION Motion by Ruettimann, second by Clerkin to terminate Terry L. Aldrich from the Columbia Heights Fire Department Volunteer Relief Association effective November 1, 1991. Roll call: Ail ayes 3. RECOMMENDATION FOR RELIEF ASSOCIATION MEMBERSHIP Motion by Clerkin, second by Peterson to accept the following people as members of the Association: Daniel M. Gutkaes (effective October 1, 1991); Le-mon L. Laws (effective October I, 1991); and Rick J. Smith (effective November i, 1991). Roll call: All ayes 4. ADJOURNMENT Motion by Peterson, second by Ruettimann to adjourn the Board of Trustees Meeting at 8:13 p.m. Roll call: All ayes Mayor Edward M. Carlson -Ahhe Stt[dent,-'-Council Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING NOVEMBER 25, 1991 The meeting was called to order by Mayor Carlson at 7:00 p.m.. 1. ROLL CALL Clerkin, Ruettimann, Peterson, Carlson - present Nawrocki - absent Councilmember Nawrocki was out of town on business. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA The fo]lowing items were approved by the Council on the consent agenda: MinutDs for Approval The Council approved the minutes of the Special Council Meeting of November 6, 1991, the Regular Council Meeting of November 12, 1991 and the Public Hearing of November 19, 1991 as presented and there were no corrections. Resolution No. 91-71; Amendments to Existing Labor Agreement Between the City and International Union of Operating ~ngj_~ee~ The reading of the resolution was waived there being ample copies available for the public. RESOLUTION NO. 91-71 BEING A RESOLUTION REGARDING LABOR AGREEMENT BETWEEN THE CITY OF COLUMBIA HEIGHTS AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights that: WHEREAS, the present agreement between the International Union of Operating Engineers, Local 49, representing Public Works Department employees of the City, and the City of Columbia Heights has a wage and contribution to fringe benefit reopener for calendar year 1992; and, WHEREAS, negotiations have proceeded between the International Union of Operating Engineers, Local 49, representing Public Works Department employees of the City, and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable provision regarding the wage and insurance articles; and, REGULAR COUNCIL MEETING NOVEMBEE 25, 1991 PAGE 2 o WHEREAS, a cody of said contract will be made available for inspection at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the contract amendments as negotiated, be and are hereby established as the salary and fringe benefit adjustments for calendar year 1992 for IUOE bargaining unit employees of the City. BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized to execute this agreement. Passed this 25th day of November, 1991. Offered by: Seconded by: Roll call: Clerkin Peterson All ayes Mayor Edward M. Carlson Jo-Anne Student, Council Secretary Renewal of Class B Gamblinq License for V.F.W. Post #230 The Council directed the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to the renewal of a Class B charitable gambling license for the Columbia Heights V.F.W. Post #230 in conjunction with activities held at the V.F.W. Post #230, 4446 Central Avenue N.E., Columbia Heights; and the City Council waived the remainder of the sixty day notice to the local governing body. Columbia HeiGhts Snow Removal Plan Amendments The Council adopted the Columbia Heights Master Plan for snow plowing, removal and ice control as submitted by the Public Works Director. Approval of License Applications The Council approved the license applications as listed upon payment of proper fees. Payment of the Bills The Council approved the payment of the bills as listed out or proper funds. APPROVAL OF CONSENT AGENDA Mction by Clerkin, second by Peterson to approve the consent a~enda as presented. Roll call: All ayes REGULAR COUNCIL MEETING NOVEMBER 25, 1991 PAGE 3 OPEN MIKE/PROCLAMATIONS There was no one present for Open Mike. Mayor Carlson read a proclamation recognizing the Fiftieth Anniversary of the bombing of Pearl Harbor. He presented it to representatives of V.F.W. Post #230. Post #230 is hosting an open house on December 7th in honor of the occasion. ORDINANCES AND RESOLUTIONS There were no additional ordinances or resolutions to those already considered on the consent a~enda. COMMUNICATIONS There were no additional communications to those already considered on the consent agenda. OLD BUSINESS There was no old business. NEW BUSINESS a o Award of Bid - 1992 Shared Ride The Assistant to the City ManaGer, Linda MaGee, reviewed the bid received for the Shared Ride program. She noted that there have been no increases since 1983. Mayor Carlson stated that the response to this bid request was very poor with only one bid being received. MaGee stated that there is a very low profit margin for the vendor who supplies the service to the program. MaGee advised that funding for the program is received from Anoka County and from the ReGional Transit Board through a Grant. Costs for each funding entity were reviewed. Councilmember Ruettimann felt both of these bodies should indicate their willingness to fund earlier in the year so there would be more time to negotiate fees with a vendor. He also felt this request should come before the Council earlier in the year so there is more time to review bids and increases. Mayor Carlson felt the contract for 1992 should be negotiated and requested staff to do this. Some discussion continued reGardinG neGotiatinG strategies when there is only one bidder. Ma~ee advised that more REGULAR COUNCIL MEETING NOVEMBER 25, 1991 PAGE 4 requirements are being placed on cab companies by the Regional Transit Board such as drug testing, insurance, etc. Motion by Ruettimann, second by Peterson to award the bid for the Shared Ride Para-Transit Program contract to Suburban Taxi Corporation for calendar year 1992, based upon low responsible bid received and that the Mayor and City Manager be authorized to enter into a contract for same, subject to approval by the Regional Transit Board. Roll call: Clerkin, Ruettimann, Peterson - aye Carlson - nay Police Software Purchase Motion by Clerkin, second by Peterson to authorize the Mayor and City Manager to enter into an agreement for the purchase of Police Department computer software update version 5.0 from the Masys Corporation for the quoted figure of $3,925 which includes installation and training, and that the Mayor and City Manager be authorized to sign a contract for same. Roll call: All ayes Changes to 1990 and 1991 Community Development Block Grant Budgets Motion by Peterson, second by Ruettimann to transfer $3,000 from the 1990 Public Service Pool to the 1991 Public Service Pool, specifically to fund the ACCAP Senior Outreach Program. Roll call: All ayes Amendment to Strgar-Roscoe-Fausch Engineering Contract for Project #8600 This project is for improvements to the 44th and Central Avenues intersection and the overlay from Tyler to Reservoir Boulevard. The contract for this project was originally developed in late 1987. Unforeseen delays have resulted in increased engineering time being spent on the project. Staff has reviewed all of the expenses of the engineering firm and feel they are legitimate. The funding will come from Minnesota State Aid. Motion by Peterson, second by Clerkin to authorize an increase of $12,575 to the Strgar-Roscoe-Fausch, Inc. engineering contract for Municipal Project #8600, bringing the total engineering fees for the project to REGULAR COUNCIL MEETING NOVEMBER 25, 1991 PAGE 5 10. $61,485; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes e o Authorization to Purchase New Jet-Vactor Machine This machine will replace a machine which has been in operation since 1970. Motion by Ruettimann, second by Peterson to authorize the purchase of one 1992 Vactor #211OC mounted on a 1992 Ford LN 8000 from ABM Equipment and Supply, Inc. of Hopkins, Minnesota, in an amount of $128,237 including the trade- in of Municipal Unit #125; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes f o Resurfacing Municipal Service Center Floor, Municipal Project #9110 Staff is recommending Option B which is a maintenance coat with 1/8" + coating in the mechanic and the door areas and some concrete repair. $30,000 had been budgeted for this project. The Public Works Director stated that staff is seeking a long term solution rather than frequent resurfacing. Motion by Clerkin, second by Peterson to award the bid for the resurfacing of the Municipal Service Center floor, Municipal Project #9110, to Pro-Maintenance, Inc. of Hutchinson, Minnesota, in the amount of $17,232.20; and furthermore to authorize the Mayor and City Manager to enter into a contract for the same. Roll call: All ayes Damage to Service Center Doors At a previous Council meeting Councilmember Ruettimann had requested staff to research insurance coverage for damages done to the Service Center doors. The City Manager advised that a claim has been submitted. REPORTS Report of the City Manager The City Manager's report was submitted in written form and the following items were discussed: 1. Damage to Grader: Substantial damage was done to the City's grader when it struck a manhole and its driver was slightly injured. The grader will be out of service until it is repaired. REGULAR COUNCIL MEETING NOVEMBER 25, 1991 PAGE 6 2. Water Meter: The water meter which measures water purchased from the City of Minneapolis is out of commission. Also, the City of Minneapolis has announced a thirty percent increase in water rates. This will be an instant increase for the residents of Minneapolis. 3. GIS Computer System: Staff has met with representatives of IBM regarding software for the GIS system. When this system was first considered, staff was quite enthusiastic but now there are reservations, especially about staff time necessary to train on the system. Recognizing staff concerns, representatives of IBM brought back a three-phase proposal which they suGGested be mastered initially by the Public Works Department. The City ManaGer suggested that the Council and staff meet with the IBM representives to discuss this proposal. Noting that the IBM contract with the State expires on December 3Ist and that costs may increase ten percent after the first of the year, he felt the Council should meet with these representatives at its earliest convenience. A Council work session was scheduled for Wednesday, November 27th at 8:00 p.m. The Council will meet with the IBM representatives to discuss their proposal for both software and hardware. b o Report of the City Attorney The City Attorney had nothing to report at this time. ADJOURNMENT Motion by Peterson, second by Clerkin to adjourn the meeting at 8:10 p.m. Roll call: All ayes ~t {~den t ,~--Counc il Secretary Mayor Edward-M. Carlson