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HomeMy WebLinkAboutJanuary 8, 1990COLUHBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION MEETING JANUARY 8, 19~0 The Board of Trustees I~eeting eeas called to order by Mayor Carlson at 10:30 p.m.. 1. ROLL CALL Nawrockl, Clerkln, Paterson, Carlson - present 2. LEAVE OF ABSENCE Ftotlon by Paterson, second by Clerkln to record the leave of absence status of James G. Struwve, Volunteer Fire Oepartment, effective January 3, through July 3, 19~)0. Roll call: All ayes 3. AD.IOURNHENT Motion by Peterson, second by Clerkln to adjourn the meeting at 10:31 p.m.. Roll call: All ayes Mayo~ Edward M. I:ar-lson ~-Anne Student,- C~ounci Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL HEETING JANUARY 8, 1990 Mayor Carlson called the meeting to order at 7:30 p.m.. 1. ROLL CALL Nawrocki, Clerkin, Paterson, Carlson - present 2. PLEDGE OF ALLEGIANCE The Pledge of Alleglance was recited. Mayor Carlson Introduced the members of the Clty Council. 3. CONSENT AGENDA The following Items were on the Consent Agenda: HTnutes of Previous Heetln~s · The CoUncil approved the minutes of the Speclal Council Meetlng of December 21st and the Regular Council Meeting of Oecember 26th as presented In writlng and there were no correctlons. Resolution No. 90-01; Beln9 a Resolution Between the City and Local 320 The reading of the resolution was waived there being ample copies' a~a'llable for the public. RESOLUTION NO. 90-01 BEING A RESOLUTION REGARDING LABOR AGREEMENT BETWEEN THE CITY OF COLUMBIA HEIGHTS AND MINNESOTA TEAMSTER5 PUBLIC AND LAW ENFORCEMENT EMPLOYEE5~ UNION, LOCAL 320 - POLICE SERGEANTS BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights that WHEREAS, negotiations have proceeded between the Minnesota Teamsters Public and Law Enforcement Employees" Union, Local No. 320, representing Sergeants of the City's Police Department, and members of the City negotiating team, and said negotlatlons have resulted in a mutually acceptable contract for the calendar years 1990, 1991, and 1992; and, VHEREAS, a copy of said contract wlll be made available for Inspection at the Office of the City Manager and Is made a part hereof by reference; NON, THEREFORE, BE IT RESOLVED that the contract agreement as negotiated, be and are hereby establlshed as the salary and fringe beneflt program for calendar years 1990, 1991, and 1992, with a wage and contribution to fringe benefit re- opener for 1992. BE IT FURTHER RESOLVED that the Mayor end Clty Manager are hereby authorized to execute this agreement. Passed this 8th day of January, 1990. Offered by: Nawrocki Seconded by: Clerkln Roll call: All ayes Mayor Edward I'I. Carlson Jo-Anne Student, Council Secretary Regular Council Meeting January 8, 1990 page 2 Purchase .of Need Klller The Council authorized the purchase of 20 gallons of Roundup ~rom Tessman Seed & Chemical Company amounting to $1,086.20 based upon .low bid received under Hennepin County Joint Purchasing Contract #1180A9-232; and also authorized the Mayor and City Manager to enter into an agreement for the same. Purchase of Traffic Paint The Council authorized the purchase of 150 gallons of white traffic paint, 175 gallons of yellow traffic paint and 100 gallons of paint thinner from Llnear Dynamlcs, Inc. of Parslppany, New Jersey, amounting to $2,026.q5 based upon lo~ bid received under the Hennepln County Joint Purchasing Contract #1147A9 and also authorlzed the Mayor and City Manager to enter Into an agre- ement for the same. Approval of License Applications The Council approved the I~0 license appllcatlons as listed upon payment of proper fees. Payment of B111s The Council authorized the payment of bllls as listed out of proper funds. 4. APPROVAL OF CONSENT AGENDA Motion by Nawrocki, second by Clerkln to approve the consent agenda as pre- sented. Roll call: Al1 ayes Mayor Carlson presented plaques to Rlta Petkoff and Russ Paulson In recognition of their eight and four years respectively served on the Columbia Heights City Council. 5. OPEN MIKE The resident of 4040 Maureen Drive advised the Council of his concerns regarding Section 8 Housing In the City. He felt that the problems associated with an area in the Clty are a direct result of Sectlon 8 Housing and cautioned the City Council to avoid perpetuating these problems by lncreaslng Section 8 Housing funding. 7. COMMUNICATIONS a. Association of Metropolltan Municipalities - Annual Membership 0ues Motion by Carlson, second by Clerkin to appoint Councllmember Bruce Nawrocki as the designated delegate and City Manager Robert Bocwinskl as the alternate to the Assoclatlon of Metropolitan Municlpall~ies from the City of Columbla Heights. Roll call: Ali ayes Motion by Clerkin, second by Nawrockl to authorize the payment of $4,087 to the Assoclatlon of Retropolitan Munlclpalitles for payment of the City's i~0 ~_mbershlp dues. Roll call: Ail ayes b. National League of Cities Annual Membership Dues Motion by Clerkln, second by Paterson to authorize the payment of $1,107 to the Natlonal League of-Cities for annual membership commenclng February I, 19~0 through January 31, I~1. Roll call: All ayes Councllmember Nawrockl advised that the delegate to the National League of Cities is also needed and that two meetings are already scheduled. Council- member Paterson felt the Council's first prlorlty Is to fill the vacancy on Regular Council Meeting January 8, 1990 page 3 the Counc11. The City Manager will place the delegate selection to the Natlonal League of Cities on the next Council work session agenda, c. Plannlng and Zonlng commission The Council received copies of the minutes of the January 2, 1990 Planning and Zoning Commlsslon meeting. No Councll action was requlred. d. Traffic Con~nlsslon The Council received copies of the minutes of t~e January 3, 1990 Traffic Commission meeting. No Council action was required. 8. OLD BUSINESS 1990 Recreation & Community Services Brochure Bids Councllmember Nawrockl Inquired If the cost as stated In the recommended motion was the maximum cost and he also questioned the speclflcatlons whlch alluded to many add/deduct options. Recreation Director, John Tlggas, advlsed that thls amount ls the maximum and the bid ls made on an expected number of pages. The actual number of pages fluctuates each edition of the brochure. Tiggas noted that the add/deducts address the number of colors used on the covers of the brochure, the number of photos which may be used and.the quality of the brochure's paper. Councllmember Nawrockl felt this brochure would add to the waste stream as the covers are not recyclable. He showed the Council a recreation brochure he recently received from a Minneapolis school recreation program which was printed entlrely on recyclable paper. He felt this materlal did as well in Informing Its readers and yet was recyclable and much less costly. Tiggas stated that the shelf life of the proposed brochure was longer than the other brochure. Since the brochure ls printed on a quarterly basls, Council- member Nawrocki felt the recyclable paper would meet this need. Councllmember Clerkin asked If there was much response to the brochure. Tiggas advlsed that there is always good response. He noted that the brochure has been recognized twice nationally as a good marketing tool. This is the only avenue to get the Information to the community regarding programs offered by the Recreation and Community Services Department. 'Motion by Paterson, second by Clerkln to award the brochure bld to Nystrom Publishing Company on the basis of Iow formal bid received in the amount of $15,30! with many add/deduct options, and furthermore, that the staff be directed to explore the use of recyclable materials and the use of a s!ngle color In the brochure. Councllmember Paterson felt the use of more than one color was deslrable. Roll call: All ayes 9. NEW BUSINESS a. Amendment to 1989 Anoka County Community Development Block Grant Program This amendment would reallocate monles from the Neighborhood Preservation Program the Multi-Use Redevelopment Plan Environmental Assessment and from the Economic Oevelopment Promotlon to purchase a site for the ECFE Famlly Resource Center. Regular Council Meeting January 8, !~)90 page 4 Don Schneider, Director of the HRA, reviewed the grant application detalls of the ECFE ~rogram. He stated that the HRA Board approved the allocation of up to $70,000 of unUsed 1~8~ C0BG funds to purchase a home for the Famlly Resource Center for use by the ECFE Program and support the Council's approval of this action. Hayor Carlson noted that the grant will be made If there are matching local funds. He Inquired what is to be the source of these matching funds from the Clty. John Tlggas, Recreatlon Director, advised that If the house were donated by the HRA It would be considered an acceptable match. The grant is for two years and the City of Columbla Heights was one of two cities receiving approval for grant money. ftany clt!es In the State had applied for the grant. Councllmember Nawrockl observed that the commitment appears to be made to this project although the Council has not discussed It nor given any approval to go ahead. He also noted that some of the funds being proposed to be used of the CDBG Program had been earmarked for other projects. Councilmember Nawrockl also expressed a concern as to the source of funding after the two years of the grant monies expires. Bob Ruettimann, Chairperson of the Recreation Commission, addressed a concern of the Council not knowing about this project. He advised that the Council representa- tive to the Recreation Commission had been kept Informed about the entlre process and Indicated support. Councllmember Paterson agreed and felt the Councll had not been kept in the dark and the Clty~s boards and co~Issions involved, the Park Board, the Recreation Commission, and the HRA had been doing a very good job. Councllmember Paterson stated he thinks the City's boards and commlssions shou]d be allowed to do what they are appointed to do and given some leeway to operate. He viewed the project as a plus for the community. Councllmember Nawrockl addressed funding equity regarding the fact that this project will benefit residents of Frldley and of Hllltop. A portion of School District #13 Includes the City of Frldley. He again stated his objection that this matter had not been brought to the City Councll earlier. Jesslca Sucoff, Assistant Administrator of the HRA, advised that It was never the Intention of those Involved with the project to by-pass the Council. She reviewed the timeframes and stated that this meeting wes the only available opportunity slnce the grant was awarded to brlng the matter before the Counc11. Notion by Nawrockl, second by Carlson to table thls matter. Roll call: Carlson, Nawrockl o aye Clerkln, Paterson - nay Notion falls. Notion by Peterson, second by Clerkln to amend the 1989 Anoka County Community Development Block Grant Program by reallocating $3q,OO0 from the Neighborhood Preservation Program, $31,O00 from the Nulti-Use Redevelopment Plan Envlronmen- tal Assessment, and $5,000 from Economic Development Promotlon to purchase a site for the ECFE Family Resource Center. Roll call: Paterson, Clerkln - aye Nawrocki, Carlson - nay Notion fails. The Clty Manager was requested to bring this matter to the next Council work session. Regular Council Meeting January 8, 1990 page 5 b. Establlsh Dates for Work Sessions Motion by Nawrockl, second by Clerkln to establish Tuesday, January 16, 1990 at 8:00 p.m. and Wednesday, January 17, 1990 at 7:00 p.m. as Council work sessions and to hold a work session after the Wednesday, January I0, 1990 Jolnt Meeting If tlme allows. Filling the vacancy on the City Councli wlll be one of the agenda Items for the work sessions.-Roll call: All ayes Motion by Nawrockl, second by Clerkln to direct the Clty Attorney to prepare a memo outllng all legal technlcalitles, state statute regulatlons and any other applicable requirements which address the appolntment of a Councllmember. Councllmember~Peterson Inquired how a vacancy was declared. The City Attorney responded this must be done by resolutlon. Roll call: A!1 ayes c. Establish Dates for Pub!lc Improvement Hearings Councilmember Nawrockl inqulred how many, If any, of the proposed projects have had Clty Counc11 approval. The City Manager responded that four of them have received requests but have so far been only discussed by the Council. Councllmember Nawrockl stated that hls reason for asklng was that he questloned the need for some of the projects. He felt requests were another matter. In response to a Councllmember's Inquiry, the Public Works Director advised that the last tlme the Northwest Quandrant of the Clty was sealcoated was In 198q. Hotlon by Nawrockl, second by Clerkln that further discussion on proposed public Improvement projects be tabled. Roll call: All ayes Mayor Carlson requested these projects be on a Council work session agenda. d. Establish Date fo,r Board of Review Meeting Motion by Paterson, second by Clerkln to establish the Board of Review meeting for April 16, 1990 at 7:00 p.m. in the Clty Councll Chambers of City Hall for the purpose of hearlng property owner appeals regarding property valuatlons. Roil call: All ayes e. Purchase of Microfilm Equipment The City Manager reviewed the needs of the Clty which would be served If this equipment were purchased. He noted that storage space in Clty Hall in nearly exhausted and the requirements of the State Hlstorlcal Society and the State of Minnesota for preservation of records requires permanent retentlon of a large amount of records and documents. The Clty Manager and members of the staff Indlcate that mlcroflllmlng is an Ideal method to be used by the Clty and noted that costs associated with mlcrofiim equipment have substantially declined in recent years. Police Chief Anderson advised the Council of hls plan for use of microfilming equipment In the Police Oepartment and explained that one step In the record keeping process would be eliminated. Councllmember Nawrockl Inquired what costs would be associated with staff pre- paration of materlal for mlcrofllmlng. The Clty Manager responded that these costs would be difficult to gather but noted that'much of the meterlal Is already In the form acceptable for microfilming. He observed that costs may be more Intense when dealing wlth documents ~hlch must be prepared for mlcrofllmlng. Regular Council Meeting January 8, 19~0 page 6 The City Manager distributed to the Council copies of · letter received from the Iow bidder which addressed additional features of its mlcrofllmlng equipment and en expl&natlon of the service contracts associated wlth the equipment. Councllmember Nawrockl Inquired what the projected m~l'ntenence costs ~o~id be on thls equipment. The City Manager replied the annual proJected maintenance costs could be epproxlmately $3,500. Councllmember Nawrockl observed that these costs may Increase es the equipment gets older. The City Manager stated that they may also decrease depending on the condition of the equipment. Notion by Paterson, second by Clerkln to authorize the purchase of Microseal Corporation microfilm equipment, one DocuCopy 7000 end one OocuCopy 1410, Including support equipment from Chorus I~rketlng Group, Inc. of Eden Prelrle et · total cost not to exceed $~,838; end that the City Council recognizes the purchase to be a proprietary Item; end furthermore, that the Hayor end City Manager ere authorized to execute necessary agreements to eccompllsh this purchase. Roll call: Ali ayes f. Other New Business Councllmember Hawrockl requested members of the Council to discontinue the practice of making a motlon by saying "recommended motion~ rather than havlnQ the entire recommended motion read. tie felt that those people. In the audience. both In the Council Chambers end viewers of cable television, may not know what is actually being voted on. Councllmember Nawrockl Indicated he is aware of three conflicts with upcoming Council meeting dates end requested members of the Council to conslder changing those Council meeting dates. Councllmember Paterson felt the established meeting dates, the second and fourth Mondays of each month, ere a prlority wlth him and If he couldn*t attend, so be it. Councllmember Clerkln requested consideration for changing the starting time of Council meetings. 10. REPORTS a. Report of the City Manager The City Manager's report ~as submitted In written form and the following Items were discussed: 1. Tank refllllng: The Public Works Director advised that the underground tank will be filled on Friday, January 12th and we will be back on line by next week. 2. Huset Park Soll Problem/MPCA: The Clty Manager advised that the revised and e~xtlfled work plan for additional testing et Huset Park will result In added costs to whet had been previously approved by the Council. The City Manager w111 keep the ¢ouncll advised es more Information becomes available. Enforcement of Housing Maintenance Code end Rental Licensing Ordinance: Councllmembers received various documentswhlch w111 be used in the enforcement of the Code. Among the documents were two forms to be used es · checklist in the Inspections. Councilmember Clerkin Inquired who created the check lists. He vms advised that the shorter version of the Regular Council Meeting January 8, 1990 page 7 check list was created by our staff and the longer version Is modification of that used In St. Louis Park. 1990 Budgets: Councllmember Nawrockl Inquired when the 1990 budget books with revisions and amendments wIil be ready for the Councll. The City Manager assured him that this was a prlor[ty item for the Finance Director and they should be ready In a matter of days. New Telephone System: Councllmember Nawrockl requested Information on the new telephone system. b. Eeport of the City Attorney The City Attorney advised the Council that hls memo regarding the vacancy on the City Council would be brief. Me suggested If any Councilmembers have questions regarding this matter they should call him. ADJOURNMENT Motion by Peterson, second by Nawrockl to adjourn the meeting at 10:30 p.m.. Roll call: All ayes nne Student, Council Secretary ~a~/or EdwaFd~M. C&rl-s-on-