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HomeMy WebLinkAboutJanuary 22, 1990uoslae3 'W pJeMp2 aoAew saAe 11¥ :lied llO~ · m'd ZO:Ot he 6u!39am aq3 ujno[pe oh u!HJa[3 Aq puoogs *uosJa39d Aq uo!3ow ZNOWNwnorQv '~ saAe l|V :Iled llo~ ami3 tln~ e 6u!modaq s!q uo pgseq 'OGGI 'l AJenjqaj 9^!3d9}~9 uo!oe!ooss¥ }alla~ uo!sl^!O J993unloA 9q3 pue 3ugmoJedao 9J!j J993unloA 943 ~o J93soJ 943 aoJ} sqdlJU!H 'r PJeqd!W 93eu!mJ93 oh !HdoJMeN Aq puoda$ 'uosJaOad Aq uo!3ow aozsoa woaJ SHOlBNIH OaYHOla JONOI~¥NIWB3~ '[ 3uesaJd - UOSlJe3 'uosJ939d 'u!MJal3 '!HdoJMeN 99¥3 990~ '~ · -m'd lO:O! he uos[Je3 JoAew Aq JapJo 03 Palled se~ 6u!oaam aq£ B3Q~O O~ 99V3 '[ oGGt 'ZZ AW~NYr NOII¥130$SV J3193B B331NngOA $331SRB£ JO OB¥OB SIH~I3H VIBHRg03 S~NIO3330~d 9¥131JJ0 OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JANUARY 22, 1990 The meeting was called to order by Mayor Carlson at 7:30 p.m.. !. ROLL CALL Nawrocki, Clerkin, Peterson, Carlson - present 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA The following items were'on the Consent Agenda: Approval of Minutes of Previous Meetings The Council approved the minutes of the January 8, 1990 Regular Councll Meeting and the January 8, 1990 Board of Trustees - Volunteer Relief Association Meeting as presented and there were no corrections. City Council ~eorganization The Council appointed the following Councilmembers to these boards, commissions, and organizations: Suburban Rate Authority - Mayor Carlson and Councilmember Nawrocki National League of Cities - Councilmember Nawrocki will be the City's representative League of Minnesota Cities - Council member Nawrocki will be the delegate and the City Manager will be the alternate North Metro Mayor's Association - Councilmember Nawrocki will serve as a director in place of Mayor Carlson and the City Manager shall likewise serve as a director Association of Metropolitan Municipalities -Councilmember Nawrocki will serve as a director and the City Manager will serve as an alternate Northeast Corridor - Light Rail Transit - Intergovernmental Advisory COmmittee - Councilmember Clerkin will serve as the Council's representative Ad Hoc Committee Reviewing the Recreation & Community Services Commission Agre- ement - Mayor Carlson and Counciimember Paterson will serve as Council represen- tatives Cable Communications Commission - Councilmember Nawrocki will serve as the rep- resentative of the Council Human Services Commission - Council member Clerkin will serve as the representative of the Council Library Board - Mayor Carlson will serve as the Council representative Park Board - Councilmember Peterson will serve as the Council representative Planning & Zoning Commission - Councilmember Paterson will serve as the Council representative Recreation and Community Services Commission - Councilmember Clerkin will serve as' the Council representative Science, Technology & Energy Commission - Mayor Carlson will serve as the Council representative Traffic Commission - Mayor Carlson will serve as the Council representative Community Education Advisory Council - Councilmember Clerkin will serve as the Council representative Resolutlon No. 90-02; Being a Resolution..~claring a Vacancy on the City Council The reading of the resolutlon was waived there being ample copies available to the public. .Regular Council Meeting January 22, 1990 page 2 RESOLUTION NO. 90-02 BEING A RESOLUTION DECLARING THAT A VACANCY EXISTS IN THE COUNCIL WHEREAS, Edward Carlson has assumed the duties of Mayor of the City of Columbia Heights, and WHEREAS, Edward Carlson will be unable to complete his term as a Member of the Council, NOW, THEREFORE, BE IT RESOLVED by the City Councll of the City of Columbia Heights, that a vacancy in the City Council is hereby deemed to exist. Passed this 22nd day of January, 1990. Offered by: Peterson Seconded by: Nawrockl Roll call: All ayes Mayor Edward M. Carlson Jo-Anne Student, Council Secretary Resolution No. 90-03; Being a Resolution Designating Depositories for Funds of the City of Columbia Heights The reading of the resolution was waived there being ample copies available to the public. RESOLUTION NO. 90-03 DESIGNATING DEPOSITORIES FOR FUNDS OF THE CITY OF COLUMBIA HEIGHTS BE IT RESOLVED, that the Marquette State Bank of Columbia Heights and the North- east State Bank of Columbia Heights be hereby designated as the depositories for monies of the City of Columbia Heights, and the Treasurer of this City is hereby directed to deposit monies of this City In said banks, and the Marquette State Bank of Columbia Heights and the Northeast State Bank of Columbia Heights are hereby authorized and directed to honor and pay any checks or orders, when signed by the Mayor, City Manager and Treasurer for the withdrawal or transfer of funds on deposit in said banks in whatever form. AND, that the following financial institutions be designated as official depositories of the City of Columbia Heights for investment purposes; Marquette State Bank of Columbia Heights, Northeast State Bank of Columbia Heights, Twin City Federal, Norwest Bank, First Minnesota, American National Bank of St. Paul, First National Bank of St. Paul, Merrill Lynch Government Securities, Inc., Pru- dential-Bache Securities, Minnesota Municipal Money Market Fund, Piper Jaffray & Hopwood, Inc., and Juran & Moody, Inc. AND, that the Treasurer shall have the authority to wire transfer funds from one official depository to another for the purpose of investing City funds. BE IT FURTHER RESOLVED that in case such deposit shall at any time exceed the sum for which its deposits are insured under the acts of Congress of the United ILegular Council Meeting January 22, 1990 page 3 States relatlng to Insurance of bank deposits, said depository shall immedlately furnish bond or securities in lieu of bond. The following are hereby designated as the place for safekeeping of all securities in lieu of such bond: The Marquette National Bank, The Federal Reserve Bank, Norwest Bank, First National Bank of St. Paul, Manufacturers Hanover Bank, Midland National Bank, American National Bank of St. Paul, Piper Jaffray & Hopwood, Inc., and Juran & Moody, Inc.. Passed this 22nd day of January, Offered by: Paterson Seconded by: Nawrockl Roll call: All ayes Jo-Anne Student, Councli Secretary Mayor Edward /I. Carlson Request by. Domln~.'s Pizza. for Temporary Sl~nage The Councll approved a 3' x 4}' portable sign for use at 4301 Central Avenue for flve consecutive days from January 25, 1990 through danuary 29, 1990, subject to a $100 deposlt being submitted to the City to assure removal of the temporary slgnage by danuary 30, 1990. Purchase of Delcln~ Salt The Council authorized the purchase of delclng salt for the remainder of the 1~8~-I~90 winter season from Domtar Salt Company for an amount of $25.78 per ton based on iow bids recelved through the Hennepln County Jolnt Purchasing Contract and authorized the Hayor and Clty Manager to sign all purchases made under this contract. Replacement of Doors on Keyes Park Bui.!dln9 The Council authorized an agreement with Franzen Construction Company of Col'umbia Heights to replace doors at Keyes Park bu'llding for an amount of $1,638 based upon their low formal quotation submitted and authorized the Mayor and City Manager to enter Into an agreement for the same. Approval of License Applications The Council approved the 11cense applications for 1990 as listed upon payment of proper fees. Approval of Payment of Bllis The Council approved payment of the bills as listed out of proper funds. 4. APPROVAL OF CONSENT AGENDA Hotlon by Peterson, second by Nawrocki to approve the Consent Agenda as pre- sented. Roll call: All ayes 5. OPEN MIKE The owner of a duplex located at 4~31 Jackson Street advised the Councll she resides in one part of the duplex and the other side is vacant. She expressed concern with being charged for water on that slde of the duplex which is un- occupied. She also felt the taxes on her buIldlng were very high and that the City should have required the builder of the duplex to Install two water meters at the time of bui~.dlng. Councilmember Nawrockl advised her that the property taxes In the City of Columbia Regular Council Meeting January 22, 1990 page 4 compare very favorably with other communities. He also noted that the Council had discussed water bills in the past and that this property owner was paying the minimum rate. She had stated she was'paying for no services being received and felt this was unconstitutional. Councilmember Nawrocki advised that her building was receiving service as the funds received from water bills is used for maintenance of water pipes, general maintenance of the water lines in the City, and for fire protection provided by the water service if It were needed. Councilmember Nawrockl suggested a shut off could be requested. There Is a fee for a shut off as well as having the water turned on again. The City Manager indicated he had spoken to'this property owner regarding her concerns. Sa. Starting Time for All Regular Council Meetings Councilmember Clerkin had requested consideration be given regarding the starting time of Regular Council meetings. Members of the Council agreed that 7:00 p.m. would be appropriate. Motion by Nawrocki, second by Clerkln to establish 7:00 p.m. as the official starting time of all Regular Council meetings. Roll call: All ayes Counciimember Nawrocki indicated he has a conflict on February 12th, which is the first meeting in February and requested that the Council consider changing the first meeting in February to February 5th. Discussion was had regarding the Traffic Commission meeting scheduled for February 5th and the fo]]owing Planning and Zoning Commission meeting. Counci.lmember Nawrockl-" read a resolution to change the meeting date of the first Council meeting in Feb- ruary. RESOLUTION NO. 90-05 BEING A RESOLUTION ESTABLISHING FEBRUARY 5, 1990 AS THE DATE FOR THE FIRST REGULAR COUNCIL MEETING OF THE MONTH OF FEBRUARY 1990 BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, that the City Council Meeting heretofore scheduled for Monday, February 12, 1990, be and herein is scheduled for Monday, February 5, 1990 at 7:30 p.m. in the City Hal) Council Chambers. Passed this 22nd day of January, 1990. Offered by: Seconded by: Roll call: Nawrocki Clerkin Nawrockl, Clerkin, Carlson - aye Peterson - nay Mayor Edward M. Carlson Jo-Anne Student, Council Secretary 6. ORDINANCES AND RESOLUTIONS a. Resolution No. ~o'O~m; Continued HRA Participation in the MHFA Rental Rehabili- tation Program Councllmember Nawrocki inquired if participation in thls program would Increase the number of Section 8 homes in the City. Don Schneider, Director of the HRA, advised that this is not the case nor are,property owners required to continue to rent to Section 8 partlc|pants if a unit were to be vacated by someone re- ceiving Section 8 assistance. Regular Council Meeting J~nuary 22, 1990 page 5 Councilmember Nawrocki inquired if any fees are forthcoming from the City of Hilltop if funds from the grant were to be used to assist Section 8 housing in Hilltop. Schneider advised that 4~ of the grant funds are earmarked for administrative costs for the program. Councilmember Nawrocki felt the Council should be reassured that if any funds are used in Hilltop that the Columbia Heights HRA was reimbursed for administrative costs. Motion by Peterson, second by Clerkin to waive the reading of the resolution there being ample copies available to the public. Roll call: Al1 ayes RESOLUTION NO. 90-04 RESOLUTION OF CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA AUTHORIZING CONTINUED PAR- TICIPATION IN MHFA MINNESOTA RENTAL REHABILITATION PROGRAM WHEREAS, the need to rehabilitate substandard rental units in the City of Columbia Heigts continues to exists; and WHEREAS, the Housing and Redevelopment Authority of the City of Columbia Heights (hereinafter referred to as the "Authority") desires to continue participating in the Minnesota Housing Finance Agency (MHFA) Minnesota Rental Rehabilitatlon Program (hereinafter referred to as the "Program") and continue to administer the Program in accordance with all applicable State and Federal regulations; and WHEREAS, to continue participation in the Program in 1990 it is now necessary for the Authority to file an application for the Program (approved by the City Council) with the MHFA; and WHEREAS, the HRA has informally assisted the City of Hilltop on administering this Program during prior years and this relationship must now be formalized to allow us to assist them in the future with this Program; and WHEREAS, the City Council of Hilltop has formally approved the Authority administering the Program for them. THEREFORE BE IT RESOLVED, by the City Council of the City of Columbia Heights that the City Council: 1. Approves the continued Housing and Redevelopment Authority participation in the MHFA Minnesota Rental Rehabilitation Program (Program). 2. Authorizes the Housing and Redevelopment Authority to submit an Application for the subject Program for the initlal amount of $50,000 (which may be increased by the MHFA If funds are available and the City of Columbia Heights or the City of Hilltop have the demand for the funds). 3. Authorizes the HQuslng and Redevelopment Authority staff to administer the Program for the City of Hilltop. 4. Authorizes the Houslng and Redevelopment Authority staff to administer any Program funds that are awarded. Approved this 22nd day of January, 1990. Offered by: Peterson Seconded by: Clerkin Regular Council Meeting January 22, 1990 page 6 Rol1 ca11: All ayes Jo-Anne Student, Council Secretary Mayor Edward M. Carlson b. Resolutions Regarding Refuse/Yard Waste Collection Rates The City Manager requested these resolutions be tabled for additional information. A representative of Waste Management - Blaine, the Clty's presedt hauler, had also requested these items be tabled. Council member Nawrock! observed that if these Items were tabled until the next regular Council meeting there may be problems with the next utility billing. He suggested that the Council discuss these Items at a Councll work session and a Special Councll Meeting be held Immediately after the work session is over. Motion by Peterson to schedule a Council work session on Monday, January 29, 1990 at 7:00 p.m. to be followed by a Special Meeting of the City Councll at 8:00 p.m. and to table the resolutions which address refuse and yard waste collation rates. The motion was seconded by Nawrocki. Roll call: All ayes 7. COMMUNICATIONS a. Cable Negotiations: AM vs FM Motion by Nawrocki, second by Clerkln to schedule a meeting for the purposes of negotiating a resolution of the AM/FM issue with Lee Sheehy, Attorney for Cable TV North Central, Mary Ayotte, Cable Attorney for the City of Columbia Heights, and the Columbia Heights' Negotiating Committee for Wednesday, January 24, 1990 at 12:30 p.m. at Murzyn Hall. Roll call: All ayes 8. OLD BUSINESS a. Amendment to 1989 Anoka County Community Block Grant Program Motion by Peterson, second by Clerkln to amend the 1989 Anoka County Community Development Block Grant Program by reallocating $34,000 from the Neighborhood Preservation Program, $31,000 from the Multi-Use Redevelopment Plan Environ- mental Assessment, and $5,000 from Economic Development Promotion to purchase a site for the ECFE Family Resource Center. Motion to amend by Nawrocki, second by Paterson to indicate that this approval in no way bi~ds the City Council to continuing financial participation in this program when the State grant expires; that the Recreation and Community Services Commission be directed to secure funding from the City of Hilltop, the City of Fridley, and School District #13; and if they intend to recommend continuing the program after the present two year grant expires, that an evaluation of the program be made by an outside source after the first year of experience of the program. Councilmember Peterson inquired of Councilmember Nawrocki what would be the source of funding for the evaluation. He felt it was up to the program and that staff will have to do some evaluation to sell the program. Councllmember Paterson observed that the program would not have been funded for two years If they felt it could have been successful in one year. Roll call on amendment: All ayes Roll call on amended motion: All ayes Regular Council Meeting J~nuary 22, 1990 page 7 b. Establish Dates for Public Improvement Hearings Motion by Nawrocki, second by Clerkln to establish the followlng dates and times for public improvement hearings to be held in the City Council Chambers at City Hall: Thursday, March 1, 1990 at 7:00 p.m. Tuesday, March 27, 1990 at 7:30 p.m. Roll call: All ayes c. Weed Cutting Charges - K-Mart Councilmember Nawrocki felt the charge of $85.00 an hour to employe the services of a person using a weed whip to cut down weeds was very costly. He noted that K-Mart has received a bill of approximately $5,000 for weed cutting on their property. Mayor Carlson and Councilmember Paterson requested this item be on a work session agenda. NEW BUSINESS a. Designating an Official Newspaper for 1990 Motion by Nawrocki, second by Peterson to designate Post Publications as the official City newspaper for 1990 and to authorize the Mayor and City Manager to enter into an agreement with Post Publications for required publications; this authorization being subject to verification that the Minneapolis paper's rates are higher than the rates indicated by the Post. Councilmember Nawrocki was advised that the Finance Director had not sought bids from any other paper this year than the Post. The Finance Director noted that in the past years the rates of the Minneapolis paper had been higher than the Post's. Roll call: All ayes b. Extenion of Property 'Insurance Coverage from February 13 to Hay 9, 1990 Motion by Paterson, second by Clerkin to authorize the City Manager to extend the property insurance coverage from February 13, 1990 to May 9, 1990 under the current policy with USF & G Insurance Company. Roll call: A11 ayes The Finance Director advised this extension was proposed to accommodate having all of the City~s insurance policies terminate at the same time thereby facili- tating preparation of specifications for insurance coverage bids. He noted that the extension period will be given at the same premium rate by USF & G. Councilmember Nawrocki felt the Council should hold a work session regarding the issue of insurance coverage and what is available. He indicated that the Insurance Commission should be consulted for a recommendation and could also attend a work session If they are so inclined. Motion by Nawrockl, second by Clerkin to schedule a Council work session for Monday, February 19, 1990 at 8:00 p.m. in the Council Chambers of City Hall for purposes of considering insurance coverage. Roll call: All ayes Regular Council Meetlng January 22, 1990 page 8 c. Establish Date for Public Hearing on Proposed 1990 CDBG Program Motion by Nawrockl, second by Peterson to establish Monday, February as the date for a publlc hearing regarding the 1990 Community Development Block Grant Program; such hearing to commence at 7:30 p.m.. d. AuthorI~ze Payment to Kumar Mechanical, Inc. for Asbestos Removal Work at City Hall Motion by Nawrockl, second by Clerkln to reimburse Kumar Mechanical for costs related to asbestos removal work In an amount not to exceed $1,645 In lieu of previously authorized $941 subject to an agreement by Kumar Mechanical that thls will cover ali claims, and furthermore, that the Mayor and City Manager be authorized to execute the appropriate documents. Roll call: ayes 10. REPORTS a. City Manager's Report The City Manager's report was submitted in written form and the following Items were discussed: 1. Operational Report/Police Chief: $2,400 in cash was gotten from an arrest. The Pollce Chief Indicated he will attempt to get the cash via a forfeiture law. The City Manager had question concerning the use of these funds If they are gotten. It was decided that this would be a policy matter and should be on the agenda of a Council work sesslon. 2. Proposal to Seek Out UnClaimed Assets Due the City: The City Manager received a proposal from Mr. Gerald Chase, who Is a forensic genealogist, to recover an unclaimed asset due the City In the amount of $950.00. Hfs fee, If the recovery is made, would be ten percent or $95.00. The City Attorney Indicated that he is somewhat uneasy with giving a person carte blanche for the activity of pursuit. Councllmember Nawrockl felt the agreement should Include addressing the nature of the asset and if It may be something of which the staff Is already aware. Motion by Nawrocki, second by Clerkln to approval the proposal submitted by Mr. Gerald Chase to pursue the recovery of unclaimed assets due the City of Columbia Heights; if said assets are recovered Hr. Gerald Chase w111 receive ten percent of their value, subject to these assets being something of which the City Is not presently aware. Roll call: Ali ayes 3. Appointment of Various Individuals: Jeanlne Schmldt was appointed to flll the full time position of Clerk-Typist II at the Library effective danuary 2, 1990 at a salary rate In keeping with the AFSCME contract. Effectlve February !, 1990, Richard Hinrlchs was appointed to the position of full time flreflghter at an Entry Flreflghter rate as contained In the labor agreement with the International Association of Fireflghters. Sanitary Sewer Negotiations with the Clty of Hllltop: The Metropolltan Council ls In the process of purchasing a portion of sanitary sewer service from Columbia Heights to serve the City of Hllltop. The Metropolitan Council had directed the Metropolitan Waste Control Commission to terminate all Jolnt Use Rental Agreements between municipalities. The City of Columbia Heights has one of these agreements with the Clty of Hllltop. Councllmember Nawrockl R~gular Council Meeting ~anuary 22, 1990 page 9 thought the agreement we have with Hilltop may soon be ending. The City Manager advlsed that the agreement had actually ended two years ago but the MWCC extended the agreement two years. The Clty Manager had requested that the agreement not be extended at that point In time but the matter be permanently resolved. The City of Columbia Helghts Is presently negotlatlng with Hilltop for Its sewer service at various locations. ' b. City Attorney's Report The City Attorney had nothing to report at this time. Vacant Council Seat Appointment Councllmember Peterson requested additional informatlon, If there Is any, regarding filling the vacancy on the City Council. Mayor Carlson stated that the members of the Councll must come to an agreement as to whom they would choose to appoint. He noted that the members of the Council haven't really sat down and come to a consensus. Councilember Paterson felt the delay with this matter was unfortunate. Councllmember Nawrockl felt that the Councll had acted in an orderly manner so far. Councllmember Paterson stated he had made his decision regarding the vacancy in October after the Primary Election. He feels the person to flll the vacancy should have been one who filed for office in the last election, which would have indicated an interest in serving. He feels that all who sought electlon to the City Council were all very qualified. Councilmember Paterson Is of the opinion that the next highest vote getter for Council should be appointed. Councllmember Nawrockl felt he couldn't make up his mind regarding a pe'rson to appoint until a vacancy occurred on the Council. He noted that this happened at this Council meeting officially. He felt that having run for a Council posltlon should not be the only criteria for consideration for the appointment, Council- member Nawrocki feels other considerations should be of Importance such as Interest, experience, and knowledge. He noted that he presently doesn't have a candidate to promote although several people have Indicated their Interest in the appointment to him. A number of the Councllmembers Indicated that an unanimous vote for someone to fill the vacancy would be highly desirable. I0. ADJOURNMENT Hotlon by Paterson, second by Nawrockl to adjourn the meeting at 10:01 p.m. Roll call: All ayes 6-Anhe Stuclent, Coh~nci l Secretary May6r Edward I~. C~irls~n