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HomeMy WebLinkAboutAugust 27, 1990OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION AUGUST 27, 1990 The Board of Trustees meeting was called to order by Mayor Carlson at 11:55 p.m.. I. ROLL CALL Nawrocki, Clerkin, Peterson, Car]son - present Ruettimann - absent 2. RECOMMENDATION 'FOR RELIEF ASSOCIATION MEMBERSHIP Notion by Peterson, second by Clerkin to have the Fire Department Volunteer Relief Association Board of Trustees take official action to accept Gary L. Colvard, Guy N. DeHars, and Lance R. Montague as members of the Association effective August 9, 1990. Roll call: Al1 ayes 3. ADJOURNMENT Motion by Peterson, second by Nawrocki to adjourn the meeting at 11:57 p.m.. Roil call: Al1 ayes -Anne Student, COuncil Secretary Mayor Edward M. C~rlson OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING AUGUST 27, 1990 The meeting was called to order by Mayor Carlson at 7:00 p.m.. I. ROLL CALL Nawrockl, Clerkin, Paterson, Carlson - present Ruettimann - absent 2. ~LEDG,E OF ALLEGIANCE 3- CONSENT AGENDA The followlng..Item~.were on the Consent Agenda: The Council approved the minutes of the Special Meeting of the City Council of August 6th, the Speclal Meeting of the City Councll of August 7th, the Regular City Council Meeting of August 13th, the Board of Trustees - Volunteer Relief Association of August 13th and the Speclal Meeting of the Clty Council of August 20, 1990 as presented and there were no corrections. Award of Bid for Purchase of Dump Truck and Snowplowing Attachments The Council authorized the purchase of one 1990 GMC Dump Truck with body and snowplowing attachments from Transport White GMC of Shakopee~ Minnesota for an amount of $56,991 Including trade-in of Munlclpal Unit #9, based upon Iow formal bid received and also authorized the Mayor and City Manager to enter into an agreement for the same. Purchase of 1991 Squad Cars The Council ratified the action of the Clty Manager in purchasing from Hennepin County Contract #157~A0 of three 1991 Ford police vehicles, one service manual, and one parts manual, for a total of $38,381 from Grossman Chevrolet Company, Inc. DBA Hastlngs Auto and also the Mayor and City Manager were authorized to sign a contract for the same. Turnout gear Purchase The Council authorized the purchase of ten sets of turnout gear from RAMWEAR, 9302 Progress Parkway, Hentor, Ohlo at a total cost of $3,237.60 based on State Fire Consortium Bid Contract #A5839-2 and also authorized the Mayor and City Manager to execute an agreement for the same. Repalr of Manholes The Council authorized a contract with Technlcflow Corporation of Mlnneapolls to repalr three manholes in an amount of $3,120 recognizing the innovatlve process to be used as proprietary In nature and authorized the Mayor and City Hanager to enter Into an agreement for the same. Purchase of Rock Salt for Ice Control .. The Council authorized the purchase of rock salt for ice control from Cargill, Inc. - Salt Dlvislon in an amount of $26.27 per ton based upon Iow formal bids received through the Hennepln County Joint Purchasing Contract #1~52A0-232 and authorized the Hayor and Clty Hanager to enter Into an agreement for the same. Final Payment end Acceptance of flunlcipal Project #9014 - Tennis Court Resurfacln9 The Council accepted zhe work for Hunicipa) Project #90l~, resurfacing of the Regular Council Meeting August 27, 1990 page 2 tennis court at Prestemon Park, and authorized final payment to Sjostrom, inc. of Fridiey, in an amount of $3,232. Change Order #8902-1 - Nashin~ton Street The Council authorized Changer Order #8902-1 in an amount of $600.30 to Midwest Asphalt Corporation of Hopkins and also authorized the Hayor and City Manager To enter into an agreement for the same. Chan~e Order #8912-1 - q3rd Avenue The Council authorized Change Order #8912-1 in an amount of $71q.56 to Outside Services and authorized the ~iayor and City Manager to enter into an agreement for the same. Attendance at ARC/INFO User Group Conference The Council authorized the attendance of Jim Mollnaro at the ARC/INFO Midwest/ ~reat Lakes User Conference in Kansas City, Missouri, on September 19 - 21, 1990 and also authorized related expenses. Authorization to Seek Bids for Three-Quarter Ton Heavy Duty Truck with Service Body The Council authorized staff to seek bids for a 3/q ton heavy duty truck including service body with a trade-in of Municipal Unit #157. License Applicatlons The Council approved the 1990 license applications as listed upon payment of proper fees and waived the fees as indicated. Payment of Bills The Counci] authorized the payment of bills as listed out of proper funds. ADOPTION OF CONSENT AGENDA Motion by flawrocki, second by Paterson to adopt the Consent Agenda as presented. Roil call: All ayes 5. OPEN MI KE/PRESENTATIONS Michael Ehrlichmann, Chairperson of the Regional Transit Board (RTB), made a presentation to the City Council regarding Light Rail Transit being proposed for the metropolitan area. The RTB is the regionts coordinating agency for developing LRT. A video tape was also shown regarding light rail transit systems presently operating in other parts of the country. Orlginally, two corridors for light rail transit routes were considered for £olumbia Heights, Central Avenue and University Avenue. Councilmember Nawrocki noted that the Central Avenue corridor had been taken out of consideration. He feels Central Avenue would attract greater ridershlp. Councilmember Nawrocki is a Metropolitan Transit Commission commissioner which is one of the entities involved with the development of light rail transit. " The resident at 5150 St. florltz Drive expressed hls concern regarding the pro- posed placement of water lines in his area. He felt the proposed location on the north side of his property ~ould be disruptive to what is already in that location. He suggested placement of the lines would be better on the south side. He aoted that this area ls nearly devoid of any lawn adornments and other items. Regular Council I~eting August 27, 1990 page 3 His neighbor agreed noting that the undeveloped area would be more appropriate. t~oth of these residents Indicated they knew nothing of this project until they had observed surveyors in their area. The Public Works Director advised that The project was to have been discussed with property owners when the surveys had been completed. : The City flanager was directed to take the property owners~ concerns under consideration when planning this project. It was noted that a publlc hearing will be held on this project. Hr. Ahlberg, 1307 42nd Avenue, advised the Council of some flooding problems he has been experiencing in his back end front yards. He noted that there is a sewer Jn front of his home but it cannot handle the runoff when there is a hard raln and he is flooded. Surveys were done of thls property and the Council vle~ed sketches of Hr. Ahlberg's yard. Discussion continued as to who contributes to this water problem and If any correction done could be an assessable project. f~otlon by Nawrockl, second by Peterson to direct staff to work with Hr. Ahlberg on some alternatives to flooding problems in his front and back yards and and prepare suggestions on financing a project. Roll call: Ali ayes 6. ~UBLIC HEARINGSt ORDINANCES AND RES.0LUTIONS a. Public Hearing Regarding Revocation of Huniclpal On-Sale and 0fl-Sale Licenses Held by Jerome F. Halek fir. tlalek had been In violation of City ordinances on two occasions while he was the owner of the Tycoon Tavern at 4952 Central Avenue. The officer who witnessed both of these violations advised the Council of what had transpired. The City flanager noted that Hr. flalek no longer owns the establishment at 4952 Central Avenue. Hotlon by rawrockl, second by Paterson to revoke the beer license of Hr. Jerome F. Halek previously Issued in his name for Tycoon~s Tavern IDeated at 4952 Central Avenue on the basis of speclflc violations of the Cltyls licensing code. Roll call: All ayes b. Resolution rio. 90-41; Being · Resolutlon Approving Cooperation Agreement With Housing end Redevelopment Authorlty of Columbia Heights on Low Income Senior Public Housing (Non-HUD Assisted) £ouncilmember Nawrockl felt that Section I (al of the Cooperation Agreement should be more specific. He requested the City Attorney to suggest language which would make this section less general. The City Attorney advised the addition of the followlng language, "The "Project" shall be limited to · proposed addition to Parkvlew Villa of approxlmately 45 senior citizen housing units." fiotlon by Nawrockl, second by Clerkln to waive the reading of the resolutlon there belng ample copies available to the public and wlth the understanding that the Cooperation Agreement attached to the resolution has the revisions as prepared by the City Attorney. Roll call: Ail ayes RESOLUTION N0.,90-~,1 APPROVIN~ COOPERATION AGREEHENT WITH HOUSING AND REDEVELOPHENT AUTHORITY OF COLUHBIA HEIGHTS ON LOW I I~COHE SENIOR PUBLIC HOUSING (NON-HUD ASSISTED) Regular Council Meeting August 27, 1990 page h WHEREAS, as part of the development process in developing 45 additional units of senior iow Income housing on the Parkview Villa Highrise site at 965 both Avenue N.E. it is necessary to set forth an agreement with the Housing a~d Redevelopment Authority of Columbia Heights as to what public services the City will provide and what payment in 1leu of taxes the Housing and Redevelopment Authority will provide to the various taxing jur|sdictions; and WHEREAS, the proposed Cooperation Agreement has been prepared by Robert Dieke, Attorney, Holmes and Graven, and has been reviewed by staff and the City Attorney and found to be acceptable; NON, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia Heights, Minnesota, that the Cooperation Agreement attached hereto as Exhibit "A" be approved and that the Mayor and City Manager are hereby authorized to sign the agreement on behalf of the City. Passed this 27th day of August, 1990. Offered by: Seconded by: Ro)] call: Nawrocki Clerkin All ayes Mayor Edward M. Carlson Jo-Anne Student, Council Secretary c. Resolution No. 90-q2; Being a Resolution Adopting a Proposed Budget for the Year 1991 and Setting the Proposed Tax Levy Collectable for the Year 1991 The Council was advised that this proposed budget would increase the levy by approxlmately 169. Councilmember Nawrocki found this proposed increase un- acceptable and suggested the budget be reduced by $200,000. He recommended that the Capltal Equipment Replacement Fund be reduced by $200,00 to $80,000. Council- member Paterson stated that a previous Council had given this Fund considerable thought last year and felt to reduce it would be an error. He felt the Council would have no way to purchase needed equipment. Councilmember Nawrocki felt this reduction would not eliminate some of these purchases entirely but rather the Council would have an opportunity to take a harder look at them and have more time to consider them. Notion by Nawrockl, second by Clerkin to amend Sections A, B, and C in the reso- lution by $200,000. Roll cai1 on amendment: Nawrocki, Clerkin, Carlson - aye Paterson - nay Notion by Nawrockl, second by Clerkln to further amend the resolution by reducing the Total Expense Including Interfund Transfers and Total Revenue Including Inter- fund Transfers by $200,000. Roll call: AI1 ayes Notion by Nawrockl, second by Clerkin to waive the reading of the amended resolution there being ample copies available to the publlc. Roll call: AIl'~yes RESOLUTION NO. 90-42 ~EING A RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 1991, AND SETTING THE PROPOSED TAX LEVY COLLECTABLE FOR THE YEAR 1991 Regular Council Meeting August 27, 1990 page 5 BE IT RESOLVED by the City Council of the City of Columbia Heights as follows: Section A: The budget for the City of Columbia Heights for the year 1991 is hereby approved and adopted with appropriations for each of the funds as follows: Expense General Fund Recreation Fund Para Transit Fund State Aid Cable Television Fund Capital Improvements Fund CAPITAL EQUIPHENT REPLACEHENT FUNDS: GENERAL FUND WATER FUND SEWER FUND CENTRAL GARAGE FUND Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Debt Service Fund 6,975,577 974,552 44,641 203,177 129,920 O 80,000 20,000 35,000 5,000 259,804 4,59B,539 1,181,686 1,420,272 1,510,945 7,40B,426 Total Expense Including Interfund Transfers 24,847,539 Section B: The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies as hereinafter set forth for the year 1991: Revenue Available Reneral Fund Recreation Fund Para Transit Fund State Aid Cable Television Fund Capital Improvements Fund CAPITAL EQUIPHENT REPLACEHENT FUNDS: GENERAL FUND WATER FUND SEWER FUND CENTRAL GARAGE FUND Central Garage Fund Liquor Fund Water Utility Fund Sewer Utility Fund Refuse Fund Debt Service Fund 6,975,577 974,552 44,641 203,177 129,920 0 80,000 20,000 35,000 5,000 259,B04 4,598,539 1,181,686 1,420,272 '*1,510,945 7,4O8,426 Total Revenue Including Interfund Transfers 24,847,539 Section C: The following sums of money are levied for the current year, collectible in 1991, upon the taxable property in said Clty of Columbia Regular Council Meeting August 27, 1990 page 6 Heights, for the following purposes: General Fund 3,144,069 Bond & Interest Total 3,144,069 The Clty Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Passed this 27th day of August, 1990. Offered by: Seconded by: Roll call: Nawrocki Clerkln flawrocki, Clerkin, Carlson - aye Paterson - nay Ruettimann - absent Mayor Edward Fl. Carlson Jo-Anne Student, Council Secretary d. Resolution No. 90-43; Being a Resolution Approving Election Judges for the 1990 Primary and General Elections and Setting the Wage Rates In March the City Clerk was notified that Anoka County would be willing to pay a per capita subsidy of 15¢ to augment the per hour fee paid to election judges for elections in which the County participates. This would not include municipal elections. Noting this, Councilmember Na~rockl requested the resolution which establlshed election judges hourly wage rates be amended by the City At- torney to reflect this participation. The City Attorney added language to the resolution and read it. RESOLUTI0tt NO. 90-43 BEIMG A RESOLUTION DESIGNATING ELECTION JUDGES FOR THE 1990 PRIMARY AND GENERAL ELECTIONS Pursuant to City Charter, Sectlon 30 and M.S.S. 20qA, the Council shall appoint, at least 25 days before election, qualified voters in each election district to be judges of election. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Columbia Heights does appoint the attached list of judges, by precinct, for the Primary Election on September Ii, 1990 and the General Election on November 6, 1990. BE IT ~URTHER RESOLVED that the hourly remuneration for Head Judges be established at $6.00 per hour and $5.50 per hour for Election Judges and that both Head Judges and Election Judges shall receive a supplemental payment of $3.50 per hour at each election for which the City receives a per capita subsidy from Anoka County for payment of election judges of not less than 15¢ per capita. Offered by: Seconded by: Nawrockl £]erkin ~egular Count11Heetlng August 27, ]990 page 7 Roll call: All ayes Passed this 27th day of August, 1990. Mayor Edward H. Carlson ..' Jo-Anne Student, Councl] Secretary e. Resolution No. 90-44; Authorization to Apply for Clean Water Partnership Grant An amended copy of this resolution was distributed by the Public Works Director. f~otlon by Paterson, second by Clerkin to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 90-qq BEING A RESOLUTION ORDERING APPLICATION FOR A CLEAN WATER PARTNERSHIP GRANT BE IT HEREBY RESOLVED by the City of Columbla Heights by motion on the 27th day of August, 1990, and WHEREAS, pursuant to permanent rules adopted by the Hlnnesota Pollution Control Agency, in Chapter 7076, requiring a resolution authorizing the application for a Clean Water Partnership Grant, and WH£R[AS, the City Council Is desirous of applylng for said grant THEREFORE, IT IS HEREBY RESOLVED: I. The City of Columbla Heights shall submit an application for a Clean Water Partnership grant as provided for In Minnesota Statutes, Chapters 115 and 116, and further delineated under Hlnnesota Rules, Chapter 7076. 2. The City Count11 hereby indicates Its support and commitment to the project including $0~ matching cash contribution. The :Try Councll hereby designates Edward Carlson, being its Mayor, to execute the grant application, the grant contract and other related project documents. Passed this 27th day of August, 1990. Offered by: Seconded by: Roll call: Peterson Clerkin Clerkln, Peterson, Carlson - aye #awrockl - no vote Mayor Edward M. Carlson Jo-Anne Student, Council Secretary RECESS: 10:05 p.m. RECONVENE: ! 0:20 p.m. Regular Council Meeting August 27, 1990 page 8 f. Resolution Regarding Street Improvements at 4qth and Central Avenues This resolution w]]] be on the agenda of the September lOth Councll meeting. Establishing Date fpr ~ubllc Hearing Regarding 1.991 Budget Motion by Nawrocki, second by Paterson that the City Council set December 12, 1990 at 7:00 p.m. in the Council Chambers as a date, tlme and place for the public hearing on the 1991 budget, end December 19, 1990 at 7:00 p.m. as the date for a continuation of the hearlng If the budget is not adopted at the December 12, 1990meeting. Roll call: All ayes Proposals'for Reconstruction.of 38th Avenue During the Council meeting recess I~ayor."Carlson was contacted by a representative of a property owner on 38th Avenue regarding proposals for repair or reconstruction of ~his street. &t a previous meeting residents of this area had approached the Council about possible improvements to 38th Avenue. Among their suggestions was a proposal to make a cul-deosac at the west end of 38th Avenue at Fifth Street. Council- member Nawrockl expressed his concern with thls proposal especlally regarding public saftey requirements. The residents had also requested that the City pay half of the costs assoclated with upgrading of this street. Councilmember Naw- rockl recalled that previous publlc hearings regarding this street, many of the reslden£s had stated their opposition to its Improvement. f~o~ion by Peterson, second by Clerkln to dlrect staff to prepare simple, engineering prelimlnary proposals for 38th Avenue to be presented to the City Council and ~_~ affected property owners at an informal hearing or at a Counctl work session. Roll call: Ali ayes 7. COHMUNI CATIONS a. Request for Temporary Signage flotion by #awrocki, second by Paterson to approve the temporary signage and rooftop balloon for 4110 Central Avenue from September I - 5, 1990, provided all temporary slgnage be located entlrely on private property for E-Z Rent to Own and subject to approval by the Buildlng Inspector and that a $100 deposit to assure removal of the temporary signage by September 6, 1990. I~d:)il call: Ail ayes 8. OLD ~USIN£SS a. Authorize Letter to be Forwarded to School District Regarding Modlficatlon of doint Powers Agreement Motion by Paterson, second by Clerkln to authorize the Clty Manager to prepare a letter to be delivered to the Columbia Heights School OIstrlct prior to August 31, 1990, indicating the Clty Council's Intentions regardlngmodification of the present Joint Powers Agreement covering the Recreation and Communlty Services Department. CoLmcllmember Nawrockl stated hls objection to having this agreement discontinued by the Councll rather than by a vote of the residents. He noted it was the result of a vote by the residents and should be done that way again. Roll ca]]: Elerkln, Peterson, Carlson - aye Nawrocki - nay Regular Counc11Maetlng August 27, 1990 page ~ NEW I~USI NESS a. Timber for L&Belle Park Playground on Circle Terrace - Municipal ProJect #9005 It was noted that $32,000 had been budgeted for thls park and that this material had come considerably under budget. ... Motion by Paterson, second by Clerkln to authorize the purchase of 200 pieces of 8" x 8" x 6"~ RS Pine - treated .60 at a unit cost of $17.47 from Shaw Lumber Company of St. Paul, Hlnnesota, for a total amount of $3,~9q based upon Iow informal quotations received; and furthermore, to authorize the Mayor and City tlanager to enter into an agreement for the same. Roll call: A11 ayes b. Reimbursement to HPCA for Huset Park Site Investigation The Publlc Works Director advlsed that this payment Is for those costs up to ~he first of 1990. The bills from January to date are yet to come. Hotton by Clerkln, second by Carlson to authorize payment of $898.68 to HPCA for reimbursement of HPCA staff time spent on Investigation of the alleged Huset Park hazardous waste site. Roll call: Ali ayes c. Final Payment and Acceptance for Hunlclpal ProJect #8811 - Jackson Pond Retaining Wall t~otion by Paterson, second by Clerkin to accept the work for Hunlcipal Project #8811 and to make final payment of $I,0q0.39 to J.D. Kroger Landscape of Wayzata, Minnesota. Roll cai]: Clerkln, Paterson, Carlson - aye Nawrockl - nay d. Authorization to Seek Bids for Backhoe with Boom Hounted Hydraulic Hammer The specifications for this equipment will be re-written. I~otIon by Clerkln, second by Peterson to authorize staff to seek bids to purchase a backhoe loader including boom mounted hydraulic hammer with the trade-in of Municipal Unit #)15A. Roll call: Ali ayes e. Proposal to Purchase Reprints of Northern Lights Artlcle Rega'rdlng City of Columbia Heights ~otion by Clerkin, second by Paterson to authorize staff to purchase 1,000 units of the Columbia Heights four-page article appearing in the Northern Lights Magazine at an estimated cost of $1,750, and furthermore, to authorize the Hayor and City Manager to execute the necessary documents. Roll call: A11 ayes 10. REPORTS a. Report of the City Manager The City Manager's report was submltted In written form and the following Items ~ere discussed: 1. SollCStlng Interest In City-O~ned Tax-Forfeit Property: Councllmember Nawrockl had discussed a parcel on Malden Lane with an adjacent property owner end Inquired if any value has been placed on these tax-forfelt parcels. The City Manager responded that no appraisals have been done. Regular Council Iqeetlng August 27, 1990 ~age 10 2. Increase In Sewer Availability Charge (SAC): The Clty"s SAC charges will be .Increased by the HWCC by $50 effective danuary I, 1991. Councllmember Nawrockl inqulred If the City had any credits left in the bank. The City Manager responded that he had requested this Information from the former Building Inspector who Indicated that nothing cou~'d be found~ 3. New Hire: The City Hanager had hired Hark Casey for the position of Assistant Dlrector- Recreation at the entry level of $2,724 effective September 10, 1990. 4. Smoklng Pollcy: The smoking pollcy for City Hall was adopted in 1983. The City Hanager will obtain a copy of this policy for Councllmember Naw- rocki. S. Resldent Problem at q508 Polk Street: The City Manager had not received updated Information regarding this problem. He will pass on the Information ~hen he receives it. 6. Census Data: Data from the most recent census had been received and the Council Secretary Is presently verlfying that data. 7. Shlelds for ~lag Lights: Councllmember Nawrockl lnqulred If shlelds have been placed on all of the flag Ilghts owned by the City. He was advised that the only one In place is at the Library. It ~as noted that some of the lights at the Library have not been operating. B. Handicapped Rrea South of City Hall: A handicapped person had attempted to exlt his vehlcle on the passenger side outside of the south entrance at City Hall. He noted that there ls no hard surface to accommodate a wheel- chair at that location. The Public Works Director advised this could be added to. the City's concrete contract. 9. Wargo Court Park: Councllmember Nawrocki noted that another wand on the fountain has been broken. He Inquired what progress has taken place on this founteln and Its surrounding area. The Public Works Director advised that this ~]1] be added to the concrete contract. 10. Project Completlo~ of Public Works Bul)ding: The Public Works Director advised that he w111 be meeting with the contractor and the project manager to discuss some of ~he items Involved with the Improvements in the Service Center. The City t4anager noted that 'before the remaining $10,000 is released for the city offices projects to Kumar Hachanlcal there will be a meeting of staff and personnel of Kumar Hachanlcal .to go through all of the city buildings where work was done. b. Report of the City Attorney The City Attorney requested an £xecutlve Session with the Council follo~ng the adjournment of :his meeting. tlayor Carlson requested the Councllmembers be prepared to meet with representa- tlves of the ¥.F.W. Post #230 Buliding Committee to discuss their Interest in ~urchasing a bullding in the City. Regular Councll Heetlng August 27, 1990 page Il A meeting with representatives from V.F.W. Post #230 was scheduled for Thursday, September 6th at 7:00 p.m. to be followed by a Council ~ork session to discuss the budget. Counciimember Nawrocki advised he is not receiving the mailings from the Association of Metropolitan Municipalities. Mayor Carlson noted that this will be the last Council meeting to be attended by Bob Bocwinski as City Hanager. ADJOURNHENT Notion by Nawrocki, second by Paterson to adjourn the meeting at 11:55 p.m.. Roll call: All ayes -Knne Student,-Counci} Secretary Hayor Edward I~.-CarFson