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HomeMy WebLinkAboutJanuary 23, 1989OFFICIAL PROCEEDINGS COLUHBIA HEIGHTS BOARD OF TRUSTEES VOLUNTEER RELIEF ASSOCIATION JANUARY 23, 1989 t4ayor Hadtrath called the Board of Trustees ~4eeting to order at 10:15 p.m.. 1. Roll Call Pauison, Petkoff, Carlson, Peterson, Hadtrath- present 2. Appointments to the Relief Association Hotion by Petkoff, second by Paulson to have the Fire Department Volunteer Relief Association Board of Trustees take official action to accept Ronald Larson, Thomas Potvln and Wayne Sager as members of the Association effective January 9, 1989. Roll call: All ayes 3. Adjournment Motion by Peterson, second by Paulson to adjourn the meeting at 10:17 p.m.. Roll call: All ayes -Anne Student', Co-un~ Secretary Hayor Dale V. Hadtrath OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JANUARY 23, 1989 Mayor Hadtrath called the meeting to order at 7:30 p.m.. 1. Roll Call Paulson, Petkoff, Carlson, Peterson, Hadtrath - present 2.....Ple~.~e of Allegiance 3. Consent Agenda The following items were approved on the consent agenda: Minutes for Approval The Council approved the minutes of the Regular City Council Meetlng of January 9, 1989, the Board of Trustees - Fire Relief Association Meeting of January 9, 1989, and the Special Assessment Levy Hearing of January 10, 1989 as presented and there were no corrections. Resolution No. 89-04; Exemptin~ Columbia Heights Volunteer Flrefi~hters from the Public Employee Retirement Association The reading of the resolution was waived. RESOLUTION NO. 8~-04 RESOLUTION REGARDING EXEMPTING COLUHBIA HEIGHTS VOLUNTEER FIREFIGHTERS FROH THE PUBLIC EMPLOYEE RETIREt~ENT ASSOCIATIOr~ WHEREAS, the Columbia Heights Volunteer Firefighters are presently covered by the Relief Association Pension Program; and, WHEREAS, the Clty of Columbia Heights has significantly adjusted the hourly rates for volunteer fireflghter services, and, is in the process of negotiating substantial changes to the Relief Association Pension Program; and, WHEREAS, PERA requirements establish eligibility for individuals in an employ- ment status equivalent to a volunteer firefighter; and, WHEREAS, the City of Columbia Heights would have no alternative but to include volbnteer firefighters under PERA once specific earnings requirements have been met; and, WHEREAS, incluslon in the PERA Pension Program would result in a double or triple retirement benefit to volunteer firefighters for basically the same service; NOW, THEREFORE, BE IT RESOLVED that the Columbia Heights City Council authorizes the City Manager to submit special legislation to the 198~ Minnesota Legislature to exempt Columbia Heights volunteer flreflghters from the Public EmploYee Retire- ment Association. Offered by: Paulson Seconded by: Peterson Roll call: All ayes Regular, Council Meeting January 23, 1989 page 2 Date of Passage: January 23, 1989 Jo-Anne Student, Council Secretary Mayor Dale V. Hadtrath Renewal of Class B Gambling License - V.F.W. Post #230 The Council directed the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to the renewal of a Class B charitable gambling license for the Columbia Heights V.F.W. Post #230, q4q6 Central Avenue. Appointment to Planning and Zoning Commission The Council appointed Mr. Kenneth Schlage1 to the term previously held by Mr. Robert Nixon which expires in Aprll 1990. EMS Contract Chan~e The Council authorized the Mayor and City Manager to execute a contract with Health One Transportation Services of St. Paul, Minnesota, effective January 1, 1989, for emergency medical services training and certification. Attendance of Public Works Superintendent - Effective Pavement Maintenance Seminar The Council authorized the attendance of Don Jolly, Public Works Superintendent, at the Effective Pavement Maintenance Seminar sponsored by the University of Wisconsin and held at Madison, Wisconsin on February 6 - 7, 1989; and further- more, authorized reimbursement of related expenses. Attendance of Finance Director and City Accountant at Annual Government Finance Officers Association Conference The Council authorized the attendance of the Finance Director and the City Accountant at the Annual Government Finance Officers Association Conference on June 3 - 7, 1989 in Seattle, Washington, and furthermore, that related expenses be reimbursed. Purchase of Fertilizer and Weed Control Material The Council authorized the purchase of fertilizer and weed control material from Howe Company amounting to $1,895 based upon their iow formal bid through the Hennepin County Joint Purchasing Program; and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Purchase of Root Control Material for Sewers The Council authorized the purchase of 135 gallons of Sanafoam Vaporooter II for an amount of $6,669 from Davies Water Equipment Company based on the fact that the material is proprietary in nature; and furthermore, authorized the Hayor and City Manager to enter into a contract for the same. Emergency Medical Technician Course The Counci1 authorized the attendance of Jeff Lundgren of the Volunteer Division of the Columbia Heights Fire Department at the Emergency Medical Technician Course at Hennepin County Medlcal Center from February 6 - 18, 1989, and that related expenses in an amount not to exceed $250 be reimbursed. Establish Date for Public Hearing for 1989 Community Development Block Grant Program The Council approved the date of Monday, February 27, 1989 at 7:30 p.m. as the Regular Council Meeting January 23, 1989 page 3 date and tlme to conduct a public hearing regarding the 1989 Community Development Block Program in the Columbia Helghts Clty Councll Chambers. License Applications The Council approved the 1989 license appllcatlons as listed upon payment of proper fees . Payment of Bills The Council approved the payment of the bills as listed out of proper funds. q. Approval of Consent Agenda I~otlon by Paulson, second by Peterson to approve the consent agenda as pre- sented. Ro11 call: Ali ayes aa. Reo[ganizatlon of COuncil Motion by Peterson, second by Petkoff to appoint Councilmember Paulson as Council President for the calendar year of 1989. Roll call: All ayes 5. Open Mike There was no one present for Open Mike. 6. Ordinances and Resolutions a. Public Hearing Regarding State Aid Roadway In March of 1988 a public hearing was held regarding the upgrading of Seventh Street between 51st and $3rd Avenues and a portion of 51st Avenue between Washington Street and Seventh Street to meet Minnesota State Aid requirements. Many residents from the areas which would be affected attended the public hearing to state their objection to this proposal. Staff recommended removing these portions of city streets from state aid streets and place this deslgnation on Washington Street from 51st to 53rd Avenues. This proposed designation was reviewed with overhead slides. Residents on Washington Street stated their objections noting that it may increase traffic as well as use that portion of the right-of-way located in their front yards. One resident felt this project was being proposed to accommodate the new townhouse project on the east side of Washington Street. The City Manager stated that the opposite was true in that he had been contacted by the developer of the townhouse development who indicated he was opposed to the designation. A lengthy discussion followed.regarding what costs ~ould be Incurred with the. upgrading or any Improvements to Seventh Street as well as Washington Street. Councilmember Peterson suggested that the portions of Seventh Street and Wash- ington Street between $1st and $3rd Avenues could be one-way. Staff w111 pursue Information about this suggestion to see if it Is feasible. Councilmember Paul- son expressed a concern with the costs the rest of the property owners in the community will have to pay to subsidize any Improvements to both Washington Street and Seventh Street if they ~ere removed from the state aid system. Motion by Hadtrath, second by Peterson to continue .thls publlc hearing untll the February 27, 1989 Council Meeting. Roll cai1: All ayes RECESS: 8:hO p.m. RECONVENE: 8:50 p.m. b. Second Reading of Ordinance No. 1179, Pertaining to Permitted Principal Uses in Retail Business Oistricts Hotion by Peterson, second by Paulson to walve the reading of the ordinance Regular Council Meeting January 23, 1989 page 4 there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. 1179 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, AND PERTAINING TO PERMITTED PRINCIPAL USES IN RETAIL BUSINESS DISTRICTS The City of Columbia Heights does ordain: Section 1: Section 9.113(1) of Ordinance No. 853, City Code of 1977, passed June 21, 1977, which reads as follows, to wit: Within the "RB" Retail Business District, no structure or land shall be used except for one or more of the following uses: Those uses permitted in Section 9.112(1) (CBD) and as regulated therein except as herein amended, (RB-1) Is herewith amended to read as follows, to wit: Within the "RB" Retail Business District, no structure or land shall be used except for one or more of the fol- lowing uses: I. Those uses permitted in Section 9.112(1) (CBD) and as regulated therein except as herein amended. (RB-1); 2. Upholstery shops which do not exceed three-thousand (3,000) square feet in floor area. Section 2: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First reading: Second reading: Date of passage: January 9, 1989 January 23, 1989 January 23,'t989 Offered by: Peterson Seconded by: Carlson Roll call: All ayes Mayor Dale V. Hadtrath Jo-Anne Student, Council Secretary c. Resolution No. 89-03; Adopting Assessment Roll for Midblock Lighting East Upland Crest, from Highland Piece to Forest Drive When this matter was discussed at a previous council meeting a resident of the area advised the Council that he and his neighbors had decided against having the mldblock llght installed. He felt the City should pay the costs of the installation and the usage. It is the pollcy of the City that costs associated with midblock lighting be assessed to the benefitting property owners. Recently, letters had been sent to the affected property owners requesting their opinions on continuing this project or cancelllng it. The Regular Council Meeting January 23, 1989 page 5 Public Works Director and the City Manager had limited response from the letters. One of the property owners had requested that the assessments be split evenly among all of the affected properties. The City Attgrney advised that City Code specifies that assessments must be done on per front foot basis. The City Manager noted that the alternatives for solving this situation were to deny the project, noting that It could be brought back for Council con- sideration by residents at another time, or that it be continued. Hotlon by Carlson, second by Paterson to deny the project. For the record the resolution for this project is being included .In the minutes. RESOLUTION NO. 89-03 DENIED 'Adopting assessment roll for the followlng local improvement and determining said improvement will be made and ratifying and confirming all other proceedings, heretofore had: Special Assessment for mldblock alley lightlng numbered 677 - Area 20 - Project #8812. WHEREAS, the City Councll of the City of Columbia Heights, Minnesota, met at 7:30 p.m. on the 9th day of January, 1989, in the City Council Chambers, $90 40th Avenue N.E., Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local Improvement above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Councll has heretofore estimated the cost of such local improve- ment and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVED: Section 1: That this Council does hereby adopt the aforesaid assessment roll known and described as ~'Assessment Roll for Local Improvements~' number 677 - Area 20 for mldblock street lighting. Section 2: That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such Improvements. This Council further finds and determines that the proper proportion of the cost of such Improvement to be especially assessed against each lot or parcel of land is the amount as billed annually by Northern States Power plus an administration fee. Section 3: That the annual installment shall be paid in full without Interest on or before September 15, 1989, and in annual installments thereafter, as long as the mldblock light is in place. Failure to pay the annual installment renders the same delinquent and thereafter a 10~ penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. Section That this Councll did hereby determine and redetermine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement Regular Councl) Meeting January 23, )989 page 6 shall hereafter be known and numbered 677 - Area 20 for midblock street lighting. Section 5: This resolution shall take effect immediately upon.its passage. DENIED, JANUARY 23, 1989 7. Communications Request for Temporary Certificate of Occupancy - Value Village, q851 Central Avenue Completion of the building at h851 Central Avenue with the anticipated occupancy of some of its tenants by March 1st. The contractor has advised staff that the completion w111 not Include landscaping, lawn Irrigation, parking lot improvements and curb cuts. The contractor Indicated they are prepared to make available a performance bond in the amount of the estlmated costs for the construction/site plan items not completed. The City Manager noted that past practice of the Council has been to require a letter of credlt in this type of circumstance; the letter of credit agreement having been prepared by the City Attorney. The City Manager recommended that the letter of credit be in the amount, of $115,000. A representative of the contractor advised that his employer preferred a performance bond and referred, the Council to other facilities in the area which have been built by this contractor. Members of the C°uncil inquired if any of these facilities or references had been investigated. Staff responded they had not. Motion by Paulson, second by Hadtrath to require a letter of credit in the amount of $93,000 drafted by the City Attorney for the Issuance of a temporary certificate of occupancy to Marco Construction for the Value Village facillty located at h851 Central Avenue. The motion was withdrawn. Councilmember Petkoff felt some of the requests of contractors by our City made starting a business in the community difficult. She requested staff to check wlth other cities regarding their policles for letters of credit and performance bonds Motion by Paulson, second by Hadtrath to table this matter. Roll call: All ayes 8. O)d Business There was no old business. :New Business a. 1989 Recreation and Community Services Brochure Motion by Petkoff, second by Carlson to award the brochure bid to tlystrom Publishing Company on the basis of low formal bid received In the amount of $15,301 with many add/deduct options. Roll call: All ayes Motion by Carlson, second by Peterson to authorize the Mayor and City Manager to execute a contract with Nystrom Publishlng for the publications of the next four (hi Recreation and Community Services brochures at the cost bid with the appropriate add/deducts at a cost not to exceed the budget amount of $14,530. Roll call: All ayes b. Establish Date for Public Improvement Hearing Motion by Carlson, second by Peterson to establish a Publlc Improvement Regular Council Meeting January 23, 1989 page 7 Hearing for Monday, March 6, 1989 at 7:30 p.m. in the City Council Chambers. Roll cal): All ayes The City Manager distributed the list of four 1989 street improvement pro- jects which will be considered at the Hearing. c. Establish Date for Work Session This is to be a joint work session with the City Council and the Division Heads. Motion by Paulson, second by Paterson to hold a City Council Work Session on Monday, January 30, 1989 at 7:30 p.m. in the City Council Chambers. Roll call: All ayes d. Establish Date for Board of Review Meeting Motion by Paulson, second by Hadtrath to conduct a Board of Review Meeting on Monday, April 17, 1989 at 7:00 p.m. in the City Council Chambers. Roll call: All ayes 10. Reports a. Report of the City Manager The City Manager's report was submitted in written form and the following items were discussed: 1. Newly Appointed Employees: Gary Aspen has been promoted from Payroll Clerk to Accounting Coordinator. The effective date of his appointment will coincide with the date upon which a replacement Payroll Clerk is appointed. He will be retained at the entry rate. Shawn Poundstone, Wesley Buttz and Dave Jungwirth were appointed to the positions of Maintenance I - Laborer in the Public Works Depart- ment. They will be compensated in accordance with the City's labor agreement with Local 49, IUOE. They will commence their duties as follows: Buttz - January 17, 1989; Poundstone - January 18, 1989; and, Jungwirth - January 23, 1989. Alexandra O'Hara was appointed to the position of Secretary II - part time in the Finance Department effective January 23, 1989, at the entry rate consistent with the City's labor agreement with AFSCME, Local 495. 2. Community Group Interested in Pursuing a Community Center Facility: A citizens group have been meeting regarding the possibility of a community center facility in the City. This ad hoc committee will have a representative at the next Council meeting to make a pre- sentation regarding the direction of the committee. b. Report of the City Attorney The City Attorney had nothing to report at this time. Adjournment Motion by Carlson, second by Peterson to adjourn at 10:15 p.m.. Roll call: A11 ayes Ho- nne Student, Council Secretary Mayor Dale V. Hadtrath