HomeMy WebLinkAboutFebruary 13, 1989OFFICIAL PROCEEDINGS
COLUMBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL MEETING
FEBRUARY 13, 1989
The meeting was called to order by Mayor Hadtrath at 7:30 p.m..
1. Roll Call
Paulson, Petkoff, Carlson, Peterson, Hadtrath - present
2. Pledge of Allegiance
3. Consent Agenda
The following items were on the consent agenda:
Approval of Minutes of Previous Meetings
The Council approved the minutes of the Regular City Council Meeting of
January 23rd and the Board of Trustees - Fire Relief Association Meeting
of January 23rd as presented in writing and there were no corrections.
Resolution No. 89-06; Being a Resolution AuthorizinQ the Loan of Pre-
liminary Breath Test Equipment
The reading of the resolution was waived as there was sufficient copies
available to the public.
RESOLUTION NO. 89-06
AUTHORIZATION FOR THE LOAN OF PRELIMINARY BREATH TEST EQUIPMENT
BE IT RESOLVED by the City Council of the City of Columbia Heights as follows:
WHEREAS, the State of Minnesota has available equipment to be used by
local law enforcement agencies; and
WHEREAS, the State requires that a formal agreement be entered into for
the use of such equipment; and
WHEREAS, the City Council believes that the use of such equipment is an
important part of protecting its citizens through traffic law enforcement
NOW, THEREFORE, BE IT HEREBY RESOLVED that the City of Columbia Heights
enter into an agreement with the State of Minnesota, Department of Public
Safety, for the purpose of receiving from the State of Minnesota, Depart-
ment of Public Safety, preliminary breath test instruments on a loan
basis for use by law enforcement officers to assist in the detection of
motorists who may be in violation of Minnesota Statutes Section 169,121,
or local ordinances in conformity therewith,
BE IT FURTHER RESOLVED that the Mayor and City Manager be and they hereby
are authorized to execute such an agreement.
Passed this 13th day of February, 1989.
Offered by: Paterson
Seconded by: Petkoff
Roll call: All ayes
Mayor Dale V, Hadtrath
Jo-Anne Student, Council Secretary
Regular Council Meeting
February 13, 1989
~age 2
Resolution No. 89-05; Desi~natin~ D~positories for Funds of the City of
Columbia Heights
The reading of the resolution was waived as there was sufficient copies
evailable to the public.
RESOLUTION NO. 89-05
BE IT RESOLVED, that the Marquette State Bank of Columbia Heights and the
Northeast State Bank of Columbla Heights be hereby designated as the depo-
sitories for monies of the City of Columbia Heights, and the Treasurer of
this City is hereby directed to deposit monies of this City in said banks,
and the Marquette State Bank of Columbia Heights and the Northeast State
Bank of Columbia Heights are hereby authorized and directed to honor and
pay any checks or orders, when signed by the Mayor, City Manager and
Treasurer for the withdrawal or transfer of funds on deposit in said banks
Jn whatever form.
AND, that the following financial institutes be designated as official
depositories of the City of Columbia Heights for investment purposes:
Harquette State Bank of Columbia Heights, Northeast State Bank of Col-
umbia Heights, Twin City Federal, Norwest Bank, First Minnesota, American
National Bank of St. Paul, First Natlonal Bank of St. Paul, Merrill Lynch
Government Securities, Inc., Prudential-Bache Securities, Minnesota Muni-
cipal ~oney Market Fund, Piper, Jaffray & Hopwood, Inc. and Juran & Moody,
inc.
AND, that the Treasurer .shall have the authority of wlre transfer funds
from one officlal depository to another for the purpose of investing City
funds.
BT IT FURTHER RESOLVED that in case such deposit shall at any time exceed
the sum for which its deposits are insured under the acts of Congress of
the United States relatlng to insurance of bank deposits, said depository
shall immediately furnish bond or securities in lieu of bond. The following
are hereby designated as the places for safekeeping of all securities in
lieu of such bond: The Marquette Natlonal Bank, the Federal Reserve Bank,
Norwest Bank, First National Bank of St. Paul, Manufacturers Hanover Bank,
Hidland'National Bank, American Natlonal Bank of St. Paul, Piper Jaffray
& Hopwood, Inc. and Juran & Moody, Inc..
Passed this 13th day of February, 1989.
Offered by: Peterson
Seconded by: Petkoff
Roll call: AI1 ayes
Mayor Dale V. Hadtrath
Jo-Anne Student, Council Secretary
Request for a Banner at McDonald's Restaurant, 4605 Central Avenue
The Council ratified the action of the City Manager in authorizing the
placement of a banner to advertise a food promotion for the McDonald's
Restaurant, 4605 Central Avenue from February 12, 13, 14, 17, and 18,
1989 and that this action ls subject to a $100 deposit being submitted
So ensure removal of the sign.
Regular Council Meeting
February 13, 1989
page 3
Final Payment for Municipal Project #8503, Retainin9 Wall at 1234 44th
Avenue
The Council accepted the work for Municipal Project No. 8503, the retaining
wall at 1234 44th Avenue, and authorized final payment to Carl Bolander and
Sons Company in the amount of $159.28.
Presidents Day Advertisin9 at Top Valu
The Council authorized the Mayor and City Manager to enter Into an agreement
with the Star & Tribune for a one day advertisement of liquor store mer-
chandise at a cost not to exceed $l,888.
Purchase of Forms - Police Department
The Council authorized the purchase of 20,000 sets of Initial Complaint
Reports, 5,000 sets of Offense Reports, and 5,000 sets of Supplementary
Investigation Reports, at a total cost of $1,722 from I.P.C. Printing,
and also authorized the Mayor and City Manager to sign a contract for the
purchase.
Purchase of Ball Field Line Marking
The Council authorized the purchase of ball field line marking material
from Akona Corporation in an amount of $1,725.30 under Hennepln County
Contract No. 9456A based upon low, formal bids received and also authorized
1he Mayor and City Manager to enter into a contract for same.
Purchase of Weed Killer
The Council authorized the purchase of weed killer from Tessman Seed and
Chemical Company of Eagan, Minnesota under Hennepin County Contract #9540
based upon their low bid submitted to the Mennepin County Joint Purchasing
Association and amounting to $1,315.04 and also authorized the Mayor and
City Manager to enter into a contract for same.
Training Authorization
The Council authorized the attendance of Officer Mark Hickey at the Field
Training Officer Course on May 23 - 25, 1989 and that expenses be paid
from the Police Department Training Budget.
Attendance of Liquor Store Manager at Liquor Convention
The Council authorized the attendance of the Liquor Operations Manager at
the National Liquor Stores Association, Inc. Annual Convention, April 9 -
12, I989 in Las Vegas and that related expenses be reimbursed.
Ratify Action of the City Manager to Purchase Street Sweeper Parts
The Council ratified the action of the City Manager to purchase repair
parts for the City's mobile sweepers and to purchase brooms for the
sweepers from Old Dominion Brush Company of Richmond, Virginia based
upon their low quotation of $4,170.64 and also authorized the Mayor and
City Manager to enter into an agreement for the same.
Authorize Extension of Contract for Production, Printing and Distribution
of the City Newsletter
The Council authorized the Mayor and City Manager to execute an agreement
which would extend the City's contract with Post Publications at the same
price and rates as 1988 for the production, printing, and distribution
of the Columbia Heights City Newsletter for the year ending December 31,
)989.
Regular Council Meeting
February 13, 1989
page 4
En~ineerin~ A~reement with the City of St. Anthony
The Council approved a Memorandum of Understanding between the City of
Columbia Heights and the City of St. Anthony for supplemental engineering
services for 1989 and authorized the Mayor and City Manager to enter into
an agreement for same.
Licenses
The Councll approved the 1989 license applications as listed upon payment
of proper fees and waived the fees as indicated.
Payment of Bills
The Council approved the payment of bills as listed out of proper funds.
4. Approval of Consent A~enda
Motion by Peterson, second by Petkoff to approve the consent agenda as
presented. Roll call: All ayes
5. Open Mike
There were no residents present for Open Mike.
Columbia Heights Community Complex Committee
Jim Kluempke, a representative of the Community Complex Committee, addressed
the £ouncil regarding the purpose of the Committee. Noting that the Committee
is made up of nine members, he stated that the Committee feels that the
present is the time for the City and the School District to consider the
building of a recreational facility. It is the position of the Committee
that there is no longer adequate facilities in the City nor in the School
District to accommodate the recreational needs of the community. He
mentioned that many sites within the City have been considered and it is
the opinion of the Committee that an ideal location for a facility would
be the School District's property behind the High School and Highland
Elementary School. The Committee has made a similar presentation to the
School Board and is asking for direction from the City Council. It had been
suggested that a feasibility study be done to determine what type of facility
may be needed. The Athletic Boosters have indicated a willingness,to pay
the costs associated with a feasibility study. Members of the Council felt
a consultant should be retained to do a feasibility study.
6. CommunlcatJons
Planning and Zoning Commlssion
Conditional Use Permit, Carbone's Restaurant, 4005 Central Avenue
Motion by Hadtrath, second by Paulson to approve the Conditional Use
Permit for the operation of a restaurant at 4005 Central Avenue subject
to all trash containers being contained within the structure. Roll call:
Ail ayes
b. Traffic Commission
The minutes of the February 6, !'989 Traffic Commission were furnished
to the Council. No Council action was required.
7. Old Business
Request for Temporary Certificate of Occupancy - Value Village, 4851
Central Avenue
Regular Council M¢¢tln~
February l~, 1~8~
page 5
There was a lengthy discussion regarding letters of credit and performance
bonds. The Council had received a review of what other cities have practiced
regarding the issuance of temporary certificates of occupancy. Some members
of the Council felt the City's policy has been rather restrictive and have
proven to be a hardship for some developers and acted as a deterrant for
other developers who had desired to build In our City. Staff felt that a letter
of credit should be authorized by the Council as had been the past practice.
The developer of Value Village indicated a preference for a performance bond.
The City Manager noted that If a performance bond was authorized by the City
Council that there would be a possibility of reducing the bond when portions
of thw work were completed.
Motion by fladtrath, second by Petkoff that the owner furnish a performance
bond worth one and one half the amount of the work remalnlng with the com-
pletion date on or before October, 198~.
The Mayor felt this performance bond would protect the City and that the
completion date could be selected by the City Manager. The City Manager
felt the performance bond should last until June !, !~0 so one growing
season could pass for the landscape materials. He also noted that the per-
formance bond must be posted by the owner of the property, not the con-
tractor.
Councilmember Paulson reviewed the terms of the performance bond; the bond
should be consistent with the letter for the items covered in the letter of
January 27, 1~89 from Marquette Bank which address landscaping, irrigation
system, pavement, concrete and masonry in the amount of $150,1~2. These
items must be completed by July 1, 1~$~ but the performance bond would
run until June l, 1~0.
Councilmember Carlson felt a letter of credit would better serve the interests
of the City with this situation.
Roi) call: Paulson, Petkoff, Paterson, Hadtrath - aye Carlson - nay
The City Manager requested direction regarding the preparation of appro-
priate ordinance amendments which addressed temporary certificates of
occupancy and requirements for their issuance. The Council felt this
should be a Council work session agenda item.
8. New Business
a. Insurance Renewal
The insurance quotes received were discussed. It was decided that the
insurance for Inland Marine coverage would be determined later as it
doesn't come due until April.
Motion by Petkoff, second by Peterson to authorize the City Manager to
[enew the Workers Compensation Insurance policy from the League of Min-
nesota Cities Insurance Trust under the Premium Refund Option at the
rates specified in their quotation. Roll call: All ayes
Motion by Petkoff, second by Peterson to authorize the City Manager to
purchase Property Coverage from U.S.F. & G. at a premium of $11,~00
with American Agency, Inc. designated as agent of record. Roll call:
AIl ayes
Motion by Petkoff, second by Peterson to authorize the City Manager to
purchase a fidelity bond from U.S.F. & G. at a premium of $1,000 with
American Agency, Inc. designated as agent of record. Rol1 call: All
ayes
Regular Council Meeting
February 13, 1989
page 6
b. One Call Equipment Purchase
Motion by Paulson, second by Carlson to authorize the purchase of one
PC from Computer Corporation at an amount of $3,299 based upon their
low bid submitted, and authorize the transfer of $1,649 from the Un-
reserved Retained Earnings in the Water Fund to Line Item #601-49430-
5170, and to authorize the transfer of $1,650 from the Unreserved
Retained Earnings of the Sewer Fund to Line Item #602-49450-5170; and,
furthermore, to authorize the Mayor and City Manager to enter into
an agreement for the purchase of the same. Roll call: All ayes
c. Final Payment to Wyatt Company in the Amount of $1,O94
Motion by Carlson, second by Peterson to authorize as final payment
$1,O94 to the Wyatt Company for services provided in conjunction with
Columbia Heights Volunteer Relief Association benefit study; and further-
more, that the City Manager inform the Wyatt Company that the City of
Columbia Heights has no further obligation to the Wyatt Company, and
the funds ~ill come from the General Fund Contingency Department. Roll
call: All ayes
d. Authorization to Purchase Various Parts and Services
The City Manager advised that this authorization is for various parts
and services to our master control panel in the Service Center.
Motion by Petkoff, second by Carlson to authorize the purchase of
various parts and services for the master control panel located in
the Service Center in the amount of $1,076.58 from Connolly Industrial
Electronics. Roll call: All ayes
e. Remit Payment
Motion by Petkoff, second by Paulson to remit $5,475.00 to Dory & Sons,
Inc. as final payment plus interest that has been outstanding. Roll call:
All ayes
9. Reports
a. Report of the City Manager
The City Manager's report was submitted in writing and the following
items were discussed:
1. Water Distribution System: Motion by Petkoff, second by Paulson to
authorize the City Manager to proceed with a request for proposal
from consulting engineers to undertake a water distribution study.
Roll call: All ayes
2. New Hires: Agnes Riley was appointed to the position of Secretary
iI-A (Publlc Works) effective February 13, 1989 at the entry rate
consistent with the City's labor agreement with AFSCME, Local 495.
Eileen Moen was appointed to the position of Payroll/Accounting
Clerk (Finance Department) effective February 27, 1989 at the entry
rate consistent with the non-union confidential/essential salary
schedule.
b. Report of the City Attorney
The City Attorney had nothing to report at this time.
c. Public Dance - All School Reunion - Murzyn Hall
Doug DeMars had reserved Murzyn Hall for Friday, February 17, 1989
Regular Council Meeting
February 13, 1989
page 7
to hold a public dance with complimentary wine and beer available. He
was advised at the meeting that the insurance coverage he had submitted
was not adequate for this type of event. He completed a dance permit
application which needed to be approved by the Fire Chief, Police Chief,
and the Buildlng Inspector. Discussion followed regarding the City's ordi-
nance governing the dispensing of llquor. It was determined that Mr. DeMars
could not do thls as an individual. It was recommended he seek co-sponsor-
ship from a civic organization in the community which met the guidelines
required by the ordinance. It was agreed that there would ~ a special
council meeting called to accommodate the necessary timeframes if DeMars
found a co-sponsor.
Motion by Petkoff, second by Hadtrath to approve the dance permit and the
maximum number of people who attend the dance not exceed the allowable
capacity and that this permit be subject to the approval of the Chief of
Police, the Fire Chief and the Building Inspector in accordance with the
ordinance. Roll call: All ayes
Adjournment
Motion by Petkoff, second by Hadtrath to adjourn the meeting at )0:20 p.m..
Roi) call: All ayes
y~-Ann~ -St uden't,
Secretary
Mayor Dale V. Hadtrath