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HomeMy WebLinkAboutFebruary 13, 1989OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING FEBRUARY 13, 1989 The meeting was called to order by Mayor Hadtrath at 7:30 p.m.. 1. Roll Call Paulson, Petkoff, Carlson, Peterson, Hadtrath - present 2. Pledge of Allegiance 3. Consent Agenda The following items were on the consent agenda: Approval of Minutes of Previous Meetings The Council approved the minutes of the Regular City Council Meeting of January 23rd and the Board of Trustees - Fire Relief Association Meeting of January 23rd as presented in writing and there were no corrections. Resolution No. 89-06; Being a Resolution AuthorizinQ the Loan of Pre- liminary Breath Test Equipment The reading of the resolution was waived as there was sufficient copies available to the public. RESOLUTION NO. 89-06 AUTHORIZATION FOR THE LOAN OF PRELIMINARY BREATH TEST EQUIPMENT BE IT RESOLVED by the City Council of the City of Columbia Heights as follows: WHEREAS, the State of Minnesota has available equipment to be used by local law enforcement agencies; and WHEREAS, the State requires that a formal agreement be entered into for the use of such equipment; and WHEREAS, the City Council believes that the use of such equipment is an important part of protecting its citizens through traffic law enforcement NOW, THEREFORE, BE IT HEREBY RESOLVED that the City of Columbia Heights enter into an agreement with the State of Minnesota, Department of Public Safety, for the purpose of receiving from the State of Minnesota, Depart- ment of Public Safety, preliminary breath test instruments on a loan basis for use by law enforcement officers to assist in the detection of motorists who may be in violation of Minnesota Statutes Section 169,121, or local ordinances in conformity therewith, BE IT FURTHER RESOLVED that the Mayor and City Manager be and they hereby are authorized to execute such an agreement. Passed this 13th day of February, 1989. Offered by: Paterson Seconded by: Petkoff Roll call: All ayes Mayor Dale V, Hadtrath Jo-Anne Student, Council Secretary Regular Council Meeting February 13, 1989 ~age 2 Resolution No. 89-05; Desi~natin~ D~positories for Funds of the City of Columbia Heights The reading of the resolution was waived as there was sufficient copies evailable to the public. RESOLUTION NO. 89-05 BE IT RESOLVED, that the Marquette State Bank of Columbia Heights and the Northeast State Bank of Columbla Heights be hereby designated as the depo- sitories for monies of the City of Columbia Heights, and the Treasurer of this City is hereby directed to deposit monies of this City in said banks, and the Marquette State Bank of Columbia Heights and the Northeast State Bank of Columbia Heights are hereby authorized and directed to honor and pay any checks or orders, when signed by the Mayor, City Manager and Treasurer for the withdrawal or transfer of funds on deposit in said banks Jn whatever form. AND, that the following financial institutes be designated as official depositories of the City of Columbia Heights for investment purposes: Harquette State Bank of Columbia Heights, Northeast State Bank of Col- umbia Heights, Twin City Federal, Norwest Bank, First Minnesota, American National Bank of St. Paul, First Natlonal Bank of St. Paul, Merrill Lynch Government Securities, Inc., Prudential-Bache Securities, Minnesota Muni- cipal ~oney Market Fund, Piper, Jaffray & Hopwood, Inc. and Juran & Moody, inc. AND, that the Treasurer .shall have the authority of wlre transfer funds from one officlal depository to another for the purpose of investing City funds. BT IT FURTHER RESOLVED that in case such deposit shall at any time exceed the sum for which its deposits are insured under the acts of Congress of the United States relatlng to insurance of bank deposits, said depository shall immediately furnish bond or securities in lieu of bond. The following are hereby designated as the places for safekeeping of all securities in lieu of such bond: The Marquette Natlonal Bank, the Federal Reserve Bank, Norwest Bank, First National Bank of St. Paul, Manufacturers Hanover Bank, Hidland'National Bank, American Natlonal Bank of St. Paul, Piper Jaffray & Hopwood, Inc. and Juran & Moody, Inc.. Passed this 13th day of February, 1989. Offered by: Peterson Seconded by: Petkoff Roll call: AI1 ayes Mayor Dale V. Hadtrath Jo-Anne Student, Council Secretary Request for a Banner at McDonald's Restaurant, 4605 Central Avenue The Council ratified the action of the City Manager in authorizing the placement of a banner to advertise a food promotion for the McDonald's Restaurant, 4605 Central Avenue from February 12, 13, 14, 17, and 18, 1989 and that this action ls subject to a $100 deposit being submitted So ensure removal of the sign. Regular Council Meeting February 13, 1989 page 3 Final Payment for Municipal Project #8503, Retainin9 Wall at 1234 44th Avenue The Council accepted the work for Municipal Project No. 8503, the retaining wall at 1234 44th Avenue, and authorized final payment to Carl Bolander and Sons Company in the amount of $159.28. Presidents Day Advertisin9 at Top Valu The Council authorized the Mayor and City Manager to enter Into an agreement with the Star & Tribune for a one day advertisement of liquor store mer- chandise at a cost not to exceed $l,888. Purchase of Forms - Police Department The Council authorized the purchase of 20,000 sets of Initial Complaint Reports, 5,000 sets of Offense Reports, and 5,000 sets of Supplementary Investigation Reports, at a total cost of $1,722 from I.P.C. Printing, and also authorized the Mayor and City Manager to sign a contract for the purchase. Purchase of Ball Field Line Marking The Council authorized the purchase of ball field line marking material from Akona Corporation in an amount of $1,725.30 under Hennepln County Contract No. 9456A based upon low, formal bids received and also authorized 1he Mayor and City Manager to enter into a contract for same. Purchase of Weed Killer The Council authorized the purchase of weed killer from Tessman Seed and Chemical Company of Eagan, Minnesota under Hennepin County Contract #9540 based upon their low bid submitted to the Mennepin County Joint Purchasing Association and amounting to $1,315.04 and also authorized the Mayor and City Manager to enter into a contract for same. Training Authorization The Council authorized the attendance of Officer Mark Hickey at the Field Training Officer Course on May 23 - 25, 1989 and that expenses be paid from the Police Department Training Budget. Attendance of Liquor Store Manager at Liquor Convention The Council authorized the attendance of the Liquor Operations Manager at the National Liquor Stores Association, Inc. Annual Convention, April 9 - 12, I989 in Las Vegas and that related expenses be reimbursed. Ratify Action of the City Manager to Purchase Street Sweeper Parts The Council ratified the action of the City Manager to purchase repair parts for the City's mobile sweepers and to purchase brooms for the sweepers from Old Dominion Brush Company of Richmond, Virginia based upon their low quotation of $4,170.64 and also authorized the Mayor and City Manager to enter into an agreement for the same. Authorize Extension of Contract for Production, Printing and Distribution of the City Newsletter The Council authorized the Mayor and City Manager to execute an agreement which would extend the City's contract with Post Publications at the same price and rates as 1988 for the production, printing, and distribution of the Columbia Heights City Newsletter for the year ending December 31, )989. Regular Council Meeting February 13, 1989 page 4 En~ineerin~ A~reement with the City of St. Anthony The Council approved a Memorandum of Understanding between the City of Columbia Heights and the City of St. Anthony for supplemental engineering services for 1989 and authorized the Mayor and City Manager to enter into an agreement for same. Licenses The Councll approved the 1989 license applications as listed upon payment of proper fees and waived the fees as indicated. Payment of Bills The Council approved the payment of bills as listed out of proper funds. 4. Approval of Consent A~enda Motion by Peterson, second by Petkoff to approve the consent agenda as presented. Roll call: All ayes 5. Open Mike There were no residents present for Open Mike. Columbia Heights Community Complex Committee Jim Kluempke, a representative of the Community Complex Committee, addressed the £ouncil regarding the purpose of the Committee. Noting that the Committee is made up of nine members, he stated that the Committee feels that the present is the time for the City and the School District to consider the building of a recreational facility. It is the position of the Committee that there is no longer adequate facilities in the City nor in the School District to accommodate the recreational needs of the community. He mentioned that many sites within the City have been considered and it is the opinion of the Committee that an ideal location for a facility would be the School District's property behind the High School and Highland Elementary School. The Committee has made a similar presentation to the School Board and is asking for direction from the City Council. It had been suggested that a feasibility study be done to determine what type of facility may be needed. The Athletic Boosters have indicated a willingness,to pay the costs associated with a feasibility study. Members of the Council felt a consultant should be retained to do a feasibility study. 6. CommunlcatJons Planning and Zoning Commlssion Conditional Use Permit, Carbone's Restaurant, 4005 Central Avenue Motion by Hadtrath, second by Paulson to approve the Conditional Use Permit for the operation of a restaurant at 4005 Central Avenue subject to all trash containers being contained within the structure. Roll call: Ail ayes b. Traffic Commission The minutes of the February 6, !'989 Traffic Commission were furnished to the Council. No Council action was required. 7. Old Business Request for Temporary Certificate of Occupancy - Value Village, 4851 Central Avenue Regular Council M¢¢tln~ February l~, 1~8~ page 5 There was a lengthy discussion regarding letters of credit and performance bonds. The Council had received a review of what other cities have practiced regarding the issuance of temporary certificates of occupancy. Some members of the Council felt the City's policy has been rather restrictive and have proven to be a hardship for some developers and acted as a deterrant for other developers who had desired to build In our City. Staff felt that a letter of credit should be authorized by the Council as had been the past practice. The developer of Value Village indicated a preference for a performance bond. The City Manager noted that If a performance bond was authorized by the City Council that there would be a possibility of reducing the bond when portions of thw work were completed. Motion by fladtrath, second by Petkoff that the owner furnish a performance bond worth one and one half the amount of the work remalnlng with the com- pletion date on or before October, 198~. The Mayor felt this performance bond would protect the City and that the completion date could be selected by the City Manager. The City Manager felt the performance bond should last until June !, !~0 so one growing season could pass for the landscape materials. He also noted that the per- formance bond must be posted by the owner of the property, not the con- tractor. Councilmember Paulson reviewed the terms of the performance bond; the bond should be consistent with the letter for the items covered in the letter of January 27, 1~89 from Marquette Bank which address landscaping, irrigation system, pavement, concrete and masonry in the amount of $150,1~2. These items must be completed by July 1, 1~$~ but the performance bond would run until June l, 1~0. Councilmember Carlson felt a letter of credit would better serve the interests of the City with this situation. Roi) call: Paulson, Petkoff, Paterson, Hadtrath - aye Carlson - nay The City Manager requested direction regarding the preparation of appro- priate ordinance amendments which addressed temporary certificates of occupancy and requirements for their issuance. The Council felt this should be a Council work session agenda item. 8. New Business a. Insurance Renewal The insurance quotes received were discussed. It was decided that the insurance for Inland Marine coverage would be determined later as it doesn't come due until April. Motion by Petkoff, second by Peterson to authorize the City Manager to [enew the Workers Compensation Insurance policy from the League of Min- nesota Cities Insurance Trust under the Premium Refund Option at the rates specified in their quotation. Roll call: All ayes Motion by Petkoff, second by Peterson to authorize the City Manager to purchase Property Coverage from U.S.F. & G. at a premium of $11,~00 with American Agency, Inc. designated as agent of record. Roll call: AIl ayes Motion by Petkoff, second by Peterson to authorize the City Manager to purchase a fidelity bond from U.S.F. & G. at a premium of $1,000 with American Agency, Inc. designated as agent of record. Rol1 call: All ayes Regular Council Meeting February 13, 1989 page 6 b. One Call Equipment Purchase Motion by Paulson, second by Carlson to authorize the purchase of one PC from Computer Corporation at an amount of $3,299 based upon their low bid submitted, and authorize the transfer of $1,649 from the Un- reserved Retained Earnings in the Water Fund to Line Item #601-49430- 5170, and to authorize the transfer of $1,650 from the Unreserved Retained Earnings of the Sewer Fund to Line Item #602-49450-5170; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the purchase of the same. Roll call: All ayes c. Final Payment to Wyatt Company in the Amount of $1,O94 Motion by Carlson, second by Peterson to authorize as final payment $1,O94 to the Wyatt Company for services provided in conjunction with Columbia Heights Volunteer Relief Association benefit study; and further- more, that the City Manager inform the Wyatt Company that the City of Columbia Heights has no further obligation to the Wyatt Company, and the funds ~ill come from the General Fund Contingency Department. Roll call: All ayes d. Authorization to Purchase Various Parts and Services The City Manager advised that this authorization is for various parts and services to our master control panel in the Service Center. Motion by Petkoff, second by Carlson to authorize the purchase of various parts and services for the master control panel located in the Service Center in the amount of $1,076.58 from Connolly Industrial Electronics. Roll call: All ayes e. Remit Payment Motion by Petkoff, second by Paulson to remit $5,475.00 to Dory & Sons, Inc. as final payment plus interest that has been outstanding. Roll call: All ayes 9. Reports a. Report of the City Manager The City Manager's report was submitted in writing and the following items were discussed: 1. Water Distribution System: Motion by Petkoff, second by Paulson to authorize the City Manager to proceed with a request for proposal from consulting engineers to undertake a water distribution study. Roll call: All ayes 2. New Hires: Agnes Riley was appointed to the position of Secretary iI-A (Publlc Works) effective February 13, 1989 at the entry rate consistent with the City's labor agreement with AFSCME, Local 495. Eileen Moen was appointed to the position of Payroll/Accounting Clerk (Finance Department) effective February 27, 1989 at the entry rate consistent with the non-union confidential/essential salary schedule. b. Report of the City Attorney The City Attorney had nothing to report at this time. c. Public Dance - All School Reunion - Murzyn Hall Doug DeMars had reserved Murzyn Hall for Friday, February 17, 1989 Regular Council Meeting February 13, 1989 page 7 to hold a public dance with complimentary wine and beer available. He was advised at the meeting that the insurance coverage he had submitted was not adequate for this type of event. He completed a dance permit application which needed to be approved by the Fire Chief, Police Chief, and the Buildlng Inspector. Discussion followed regarding the City's ordi- nance governing the dispensing of llquor. It was determined that Mr. DeMars could not do thls as an individual. It was recommended he seek co-sponsor- ship from a civic organization in the community which met the guidelines required by the ordinance. It was agreed that there would ~ a special council meeting called to accommodate the necessary timeframes if DeMars found a co-sponsor. Motion by Petkoff, second by Hadtrath to approve the dance permit and the maximum number of people who attend the dance not exceed the allowable capacity and that this permit be subject to the approval of the Chief of Police, the Fire Chief and the Building Inspector in accordance with the ordinance. Roll call: All ayes Adjournment Motion by Petkoff, second by Hadtrath to adjourn the meeting at )0:20 p.m.. Roi) call: All ayes y~-Ann~ -St uden't, Secretary Mayor Dale V. Hadtrath