HomeMy WebLinkAboutFebruary 27, 1989OFFICIAL PROCEEDINGS
COLUHBIA HEIGHTS CITY COUNCIL
REGULAR COUNCIL HEETING
FEBRUARY 27, 1~8~
The meeting was called to order by Council President Paulson at 7:30 p.m..
1. Roll Call
Petkoff, Peterson, Paulson - present
Councilmember Carlson was
Hayor Hadtrath was out of town and
2. Pled~.p of, Allegiance
3. Consent Agenda
The following items were on the consent agenda:
Minutes of Previous Heetings
The Council approved the minutes of the Regular City Council Meeting of
February 13th as presented and there were no corrections.
Resolution No. B9-09; Being a Resolution. Authorizing the Joint Biddin9 of
Sealcoatin9 Work
The Council waived the reading of Resolution 89-09 there being ample copies
available for the public.
RESOLUTION NO. 89-09
A RESOLUTION AUTHORIZING THE JOINT BIDDING OF SEALCOATING WORK FOR STREETS
WITH THE CITIES OF COLUHBIA HEIGHTS AND FRIDLEY
WHEREAS, sealcoating of asphalt is required; and
WHEREAS, the combination of these requirements into a single request for
competitive sealed bids is desirable to obtain quantity economies; and
WHEREAS, it is the desire of the cities of Columbla Heights and Fridley to
solicit bids by a single request for bids in accordance with the following
procedures:
1. Any municlpality desiring to contract for the purchase of any
materials, supplies or work in cooperation with the other municipalities
which are parties to this agreement shall, by Its representative, notify
the other municipalities of such desire, indicating the items and the
quantity.
2. If two or more of such municipalities decide to cooperate in the joint
bidding, the Authorized Representatives of ~he participating municipalities
shall prepare the necessary plans and specifications, submit the same to
the participatlng municipalities for their approval, and following such
approval by each participating municipality, the Authorized Representatives
of the participating municipalities shall advertise for bids in the name of
all participating municipalities. All solicltatlons or advertisements for
bids, together with the awarding of said bids, shall be in accordance with
established practices and applicable laws.
3. Within five days after the receipt of bids, the Authorized Representatives
of the participating municipalities shall determine which, In their opinion,
is the best bid submitted, and they shall notify each of the participating
municipalities of their findings.
Regular Council Meeting
February 27, i~8~
page 2
h. After receipt of the recommendation of the Representative, or after
the expiration of fourteen days, whichever occurs first, any municioalitie~
desiring to execute a contract shall award the contract to the bidder which
it determines to be the lowest responsible bidder, and each participating
municipality shall then enter into a separate contract with the successful
bidder for the materials, supplies and/or work advertised. Inasmuch as the
purpose of this Agreement is to allow the participants to benefit from
purchasing labor and materials in larger quantities of goods, materials,
supplies and labor purchased for them under this Joint Agreement as
inltial]y requested by them; consistent with their actual needs.
5. All advertising costs in connection with the proposed purchase of any
materials, supplies or work shall be borne equally by the participating
municipalities.
6. Not withstandlng any other language to the contrary, each municipality
reserves the right to reject any and all bids, in whole or in part, in
connection with the proposed contract of any materials, supplies or work.
7. It is understood and agreed that each participating municipality will
make its o~n separate contract with the successful bidder, that each
participating municipality shall only be liable to the successful bidder
for materials, supplies or wore contracted for by such municipality without
any liability for purchases contracted for by any other participating
municipality, and each successful bidder shall be required to bill each
participating municipality directly for materials,, supplies or work ordered
by Jr.
8. In the event of any dispute between a municipality and a successful
bidder arising after a contract has been executed, such a dispute shall be
handled by and between the particular municipality affected and the
contractor.
9. By agreement of all the parties hereto, any other municipality may
become a participant to this procedure prior to notification for pub-
]ication of bids.
10. Each party hereto further agrees to save harmless any of the other
parties hereto suffering loss or damage with respect to the contract
supplier for. failure to pay for any items.actually ordered or failure to
take the amount initially designated by such party and included in the
award on behalf of such party pursuant to this contract.
BE IT RESOLVED by the City Council of the City of Columbia Heights, as follows:
1. That the Publlc Norks Director is hereby authorized to work with the
Authorized Representatives of the City of Fridley in the.development of
plans and specifications for joint bidding of Street sealcoatlng, in
accordance with the procedures stated below.
2. That consolidated advertisement of bids for asphalt street sealcoating
is authorized with the City of Fridley.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF COLUHBIA HEIGHTS THIS
27TH DAY OF FEBRUARY, 1989.
Regular Council Meeting
February 27, 1989
page 3
Offered by: Petkoff
Seconded by: Peterson
Roll call: All ayes
Jo-Anne Student, Council Secretary
ATTEST:
Jo-Anne Student, Deputy City Clerk
ATTEST:
Shirley Haapala, City Clerk
APPROVED AS TO FORM:
CITY OF COLUMBIA HEIGHTS
Russell Paulson, Council President
Robert Bocwinski, City Manager
APPROVED AS TO FORM:
Ronald Kalina, City Attorney
CITY OF FRIDLEY
William Nee, Mayor
William Burns, City Manager
City Attorney
Request for Subsidy to Anoka County Mediation Services
The Council authorized a subsidy of $971 to Mediation Services for Anoka
£ounty for 1989, such monies to come from the Mayor-Council Budget.
Cable Communications Commission
The Council authorized a subsidy of $350 to Twin Cities Regional Cable
Channel, Inc. for 1989, based upon the recommendation of the Cable Com-
munications Commission, such funds to come from the 1989 Cable Budget.
State Firefighters Conference
The Council authorized the attendance of Charles Kewatt, James Struwve and
Scott Jester at the 1989 Minnesota State Firefighters Conference from
June )5 - 17, t989 and also authorized that related expenses be reimbursed.
Rental Contract for Nova Tech' Stack Mover
The Council authorized the Mayor and City Manager to enter into an agre-
ement with the Metropolitan Library Service Agency (MELSA) for the rental
of a Nova Tech Stack Mover at $100 per day plus transportation charges as
needed by the Columbia Heights Public Library.
Authorization to Sell, Salvage or Dispose of City Property
The Council authorized the sale, salvage, or disposal of 'surplus City
property (fixed assets) as indicated on the listing of surplus property
dated February 22, 1989.
Ratify Action of City Manager in Purchase of Tires for Unit #11
The Counci.l ratified the action of the City Manager to purchase two tires
for City Unit #11 from Suburban Tire Company in an amount of $1,654, and
furthermore, authorized the Mayor and City Manager to enter into a contract
for the same.
Regular Council Neetlng
February 27, 1~8~
page h
Purchase of Replacement Pumps and Fi, lters for Wading Pools
The Council authorized the purchase of two PF lO0 (PAC FAB) sand filters
with two RPA - 700 2HP pumps from Paclfic Pool and Patio of North St.
Paul for their low quotation of $1,83~.60 and also authorized the Mayor
and City Manager to enter into an agreement for the same.
Purchase of Weed Killer
The Council authorized the purchase of 30 gallons of 2,h-D Amine and 16
gallons of Roundup from Tessman Seed and Chemical Company of Eagan off
of the Hennepin County Contract #95h0 amounting to $1,315.04 and also
authorized the Mayor and City Manager to enter into an agreement for the
same.
Licenses
The Councll approved the license applicatlons as listed upon payment of
proper fees.
Payment of Bills
The Council approved the payment of bills as ilsted out of proper funds.
4. Approval of Consent A~enda
Notion by Petkoff, second by Peterson to approve the consent agenda as
presented. Roll call: All ayes
5. Proclamations
Council President Paulson proclaimed the week of March 5 - 12, 198~, as
Volunteers of America Week in the City of Columbia Heights. A copy of
the proclamation wi]] be sent to the Volunteers of America offices in
Golden Valley.
Sa. Flood Area Classification and Flood Insurance
The City Manager advised that an ordinance designating certain areas in
the City as flood areas was passed in 1978 or 1~79. A petition to remove
this designation was received from residents whose properties are in the
area of Jackson Pond. Many of the property owners felt the water problem
has been solved since they had not experienced them since 1965. The City
Manager stated that the problem of flooding had not been corrected. The
long term solution which would be the extension of the storm drain would
be very expensive.
Residents felt the requirement to carry flood insurance decreased the
Saleability of their property as it ~ould increase the purchase price
of a dwelling in this area. Councilmember Petkoff noted that the require-
ment to carry this type of insurance in a designated flood area was one
required by 1ending and flnancial institutions.
Some of the property owners felt the restrictions in this type of insurance
rendered the coverage useless. Council President Paulson requested staff
to research this matter and return their findings to the Council. Council-
member Peterson requested staff to determine how many parcels were affected
by this ordinance and to determine the cost and length of time it would
require to do a study of the affected properties. The City Manager will
request a copy of the insurance pollcy this ordlnance requires property
owners to buy.
5b. Open Nike
The resident at 500 qOth Avenue told the Council he felt .he had been
Regular Council Heating
February 27, 1989
page $
unprofessionally treated by some members of the Police Department and
requested an investigation by the Council. Council President Paulson
advised the resident that the Council was aware of the history of this
complaint and it would be inappropriate to comment at this time as he
understood there would be litigation.'The resident denied he intended
to litigate thls matter. Another resident from the Fifth Street area
expressed concern regarding the same matter.
Ordinances and Resolutions and Public Hearings
a. Community Development Block Grant - Public Hearing
HRA staff reviewed the recommended activities for the Community Oevelopment
Block Grant funds.
Motion by Petkoff, second by Peterson to concur with the funding recom-
mendations of the HRA Board of Commissioners and Human Services Commission
for the use of the 1989 CDBG funds as follows:
Economic Development Promotion
Neighborhood Revitalization Program
Multi-Use Redevelopment Plan Environmental Assessment
Parkview Villa Handicapped Unit Renovation
Rise, Inc. of Spring Lake Park
Public Service Projects
Shiloh Bethany Presbyterian Child Care Center
Fire Safety Equipment $4,500
Amherst Wilder Foundation Parent Resource Center
Parent Befriender Outreach $2,500
Anoka COunty Community Action Program
Senior Outreach Program $6,889
Association of Retarded Citizens
Family Support Services $3,000
Central Center for Family Resources
Bridgeview Club - Transportation $],500
15,000
35,000
55,000
11,530
5,000
18,700
The projected 1989 project year funding total is $140,230.
Roi! call: All ayes
b. Continuatlon of January 23, 1989 Public Hearing Regarding State Aid
Roadway - Washington Street
The state aid designation presently is.on Seventh Street and a portion of
51st Avenue. Staff recommended it be moved to Washington Street, from 51st
to 53rd Avenues. The Hearing was continued from danuary 23rd to February
27th to allow staff time to prepare alternatives for placing this desig-
nation on Washington Street which had been suggested by councllmembers.
A list of nlne alternatives were prepared by the Publlc Works Oirector
whJSh addressed one or two way trafflc and parking. A discussion followed
which noted that either Washington Street or Seventh Street were the only
options on which to place thls state aid designation. To continue receiving
state aid funding the City's state aid streets must be contiguous. The City
Manager noted that any width increases on Washlngton Street would use land
that is already set aside for rlght-of-way purposes.
Notion by Petkoff, second by Peterson to remove Seventh Street between 51st
and 53rd Avenues as well as 51st Avenue between Washington and Seventh Streets
and to designate Washington Street from 51st to 53rd Avenues as part of the
Regular Council Meeting
February 27, 1989
page 6
MSAS and to reconstruct the street on the basis of parking on the west
side of the street only. Roll call: All ayes
Adoption of Resolution No. 89-07
Motion by Petkoff, second by Peterson to waive the reading of the resolution
there being ample copies available for the public. Roll call: All ayes
RESOLUTION NO. 89-O7
REVOKING MUNICIPAL STATE AID STREET (7TH STREET) - ESTABLISHING MUNICIPAL STATE
AID STREET (WASHINGTON STREET) AND RESTRICTING PARKING ON SAID WASHINGTON STREET
THIS RESOLUTION, passed this 27th day of February, 1989, by the City Council
of the City of Columbia Heights in Anoka County, Minnesota. The Municipal
corporation shall hereinafter be called the "City".
WITNESSETH:
WHEREAS, it appears to the City Council of the City of Columbia Heights that
51st Avenue N.E., Washington Street to 7th Street, and 7th Street N.E., 51st
Avenue to 53rd Avenue should be revoked as Municipal State Aid Streets under
the provisions of Minnesota laws,
WHEREAS, it appears to the "City" that Washington Street N.E. from 51st Avenue
to 53rd Avenue should be designated a Municipal State Aid Street under the
provisions of Minnesota laws,
WHEREAS, when the "City" expends Municipal State Aid Funds on the improvement
of said Washington Street, the improvement will not provide adequate width
for parking on both sides of the street, and
WHEREAS, approval of the proposed construction as a Municipal State Aid
Street project must therefore be conditioned upon certain parking restric-
tions, and
WHEREAS, the extent of these restrictions would be a necessary prerequisite
to the approval of this construction as a Municipal State Aid project in
the "City", has been determined.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Columbia
Heights that the streets described as follows, to wit:
51st Avenue N.E., Washington Street to 7th Street (portion of M.S.A.S.
i!3-111) 7th Street N.E., 51st Avenue N.E. to 53rd Avenue N.E. (portion
of M.S.A.S. 113-107)
be, and hereby are revoked as Municipal State Aid Streets of said City,
subject to the approval of the Commissioner of Highways of the State of
Minnesota.
BE IT FURTHER RESOLVED, by the City Council of the City of Columbia Heights
that the street described as follows, to wit:
Washington Street N.E. from 51st Aven~e to $3rd Avenue, an extension
of M.S.A.S. 113-107.
Regular Council Meeting
February 27, 1989
page 7
be, and hereby is, designated a Municipal State Aid Street of said
City, subject to the approval of the Commissioner of Highways of the
State of Minnesota.
BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and
directed to forward two certified copies of this resolution to the
Commissioner of Highways for his consideration. That upon his approval
of the designation of said Washington Street, or portion thereof, the
same be constructed, improved and maintained as a Municipal State Aid
Street of the City of Columbia Heights to be numbered and known as
Municipal State Aid Street No. 113-107.
AND THEREFORE, BE IT RESOLVED:
That if said street is designated as a Minnesota State Aid Street, that
the "City" shall ban the parking of motor vehicles on the east side of
Washington Street N.E. from 51st Avenue to 53rd Avenue at all times.
Passed this 27th day of February, 1989.
Offered by: Petkoff
Seconded by: Peterson
Roll call: All ayes
Jo-Anne Student, Council Secretary
Russell Paulson, Council President
CERTIFICATION
! hereby certify that the above is a true and correct copy of a resolution
duly passed, adopted and approved by the City Council of said City on the
27th day of February, 1989, as shown in the minutes of said meeting in my
presence.
Jo-Anne Student, Deputy City Clerk
RECESS: 9:40 p.m.
RECONVENE: lO:O0 p.m.
c. Resolution No. 89-08; Being a Resolution Appointing the Commissioner of
Transportation as Agent of the City as Setforth in Agency Agreement
This agreement with MNDOT authorizes that agency to appoint the Commissioner
of Transportation to act as the City's agent to handle the bidding and ad-
ministrative matters for Municipal Project No. 8600 which is the recon-
struction and signalization of the intersection of 44th and Central Avenues.
Motion by Petkoff, second by Peterson to waive the reading of the resolution
there being ample copies available for the public. Roll call: All ayes
RESOLUTION NO. 89-08
BEING A RESOLUTION APPOINTING THE COMMISSIONER OF TRANSPORTATION AS AGENT
OF THE CITY AS SETFORTH IN AGENCY AGREEMENT
BE IT RESOLVED by the City of Columbia Heights:
That pursuant to Section 161.36, Subdivision 1 through 6, Minnesota Statutes,
Regular Council Meeting
February :27, 1989
page 8
the Commissioner of Transportation be appointed as agent of the City of
Columbia Heights to let as its agent, contracts for the construction of
local roads and bridges, and the Mayor, City Manager and the City Clerk
are hereby authorized and directed for and on behalf of the City to execute
and enter into a contract with the Commissioner of Transportation pres-
cribing the terms and conditions of such contracts in the form as setforth
and contained in "Minnesota Department of Transportation Agency Agreement"
a copy of which said agreement was before the City Council, assuming on
behalf of £he City all of the obligations therein contained.
Passed this 27th day of February, 1989.
Offered by: Petkoff
Seconded by: Peterson
Roll call: All ayes
Jo-Anne Student, Council Secretary
Russell Paulson, Council President
CERTIFICATION
! hereby certify that the aforegoing resolution is a true and correct
copy of the resolution presented and adopted by the City Council of
the £ity of Columbia Heights, at a duly authorized meeting thereof
held on the 27th day of February, 1989, as shown in the minutes of
said meeting in my presence.
do-Anne Student, Deputy City Clerk
7. Old Business
a. Offer to Purchase City Held Property at 1309 44½ Avenue
The City Manager advised that the City is giving no warranty of the build-
ability of this parcel was stated in the public notice of sale which ap-
peared in local newspaper.
Motion by Peterson, second by Petkoff to authorize the Mayor and City
Manager to execute a purchase agreement for property at 1309 44½ Avenue
with KAL Construction; and furthermore, that the City Attorney be directed
to obtain title for such and to prepare an ordinance authorizing the sale
of the above parcel. Roll call: Ali ayes
b. Purchase of Fertilizer and Weed Control
Motion by Petkoff, second by Peterson to purchase 3.75 tons of Trimec Weed
and Feed 20-10-10 and 1.25 tons of Balan Crab Grass Preventer 26-5-10,
amounting to a total of $2,465, and recognizing the purchase as propri-
etary in nature from Howe Company of Minneapolis; and furthermore, to
authorize the Mayor and City Manager to enter into an agreement for the
same. Roll call: All ayes
9- New Business
a. Authorization to Repair Caterpillar 120
Motion by Petkoff, second by Peterson to authorize the repair of Municipal
Vehicle No. 12 with Ziegler, Inc. for an estimated cost' of $15,700 and to
authorize the rental of a similar unit at the rate of.$31 per actual hour
used and to submit all costs to American Family Insurance Company for
reimbursement to the City; and furthermore, to authorize the Mayor and
Regular Council Meeting
February 27, 1989
page 9
City Manager to enter into an agreement with Zeigler, Inc. for the same.
Roll call: All ayes
b. Establish Date for Council Work Session
Notion by Petkoff, second by Peterson to establish a Council Work Session
on Thursday, March ~, 1989 at 8:00 p.m.. Roll call: Ail ayes'
c. Donation of Mobile Radio
The Fire Chief wrote a memo to the City Manager advising that some fire
departments are unable to communicate with the hazardous materlal truck
for ]ack of a programable ratio. In his memo he noted that our City's
Fire Department has a radio which could be used for this purpose and is
no longer being used by the Department.
flotion by Peterson, second by Petkoff to authorize the donation of a
Wilson mobile radio, serial number 303A11070 to be used in the hazardous
material truck as recommended in Chief Kewatt's memo dated February 23,
l~8~. Roll call: All ayes
Reports
a. Report of the City Manager
The City Manager's report was submitted in written form and the following
items were discussed:
Legislation to Exempt Volunteer Firefighters from PERA: The Council has
received a copy of a bill being authored by Representative Simoneau which
would exempt volunteer flrefighters in the State from PERA. This matter
will be followed as the Legis]ature considers it.
MPCA Letter Regarding Investigation of Alleged Hazardous Waste in Huset
Park: The City Manager stated he wli] advise the MPCA that the areas of
concern in Huset Park are located in the southeast portion of the park.
~ork on University Avenue in 1989: Council President Paulson expressed
concern that this work may be rendered of no value if Light Rall Transit
is installed on University Avenue. The Public Works. Director advised
that this is general maintenance and would not be in the same lanes as
would be the proposed transit lanes.
b. City Attorney
The City Attorney had nothing to report at this time.
Adjournment
Motion by Petkoff, second by Paulson to adjourn at 10:20 p.m.. Roll call:
All ayes
~-An~e- 'St~.udent; C°~in"c'i4--Secreta
ry
Russell Paulson, Council President