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HomeMy WebLinkAboutDecember 26, 1989OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING DECEMBER 26, 1989 The meeting was called to order by Mayor Hadtrath at 7:30 p.m.. 1. ROLL CALL Paulson, Petkoff, Carlson, Peterson, Hadtrath - present 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA The followlng 1rems were on the Consent Agenda: Approval of Minutes The Council approved the minutes of the December I1, 1989 Council .M~e_ttng as presented and there were no corrections. Resolution No. 89-60; 1990-1992 Memorandum of Understandin9 Between the Clty and Public Hanager's Assoclation The reading of the resolution was waived there belng ample coples available to the public. RESOLUTION NO. 89-60 REGARDING MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF COLUMBIA HEit~iitTS AND THE PUBLIC I~LANAGERS ASSOCIATION WHEREAS, negotiations have proceeded between the Public Managers As~oclation, representing Division Heads of the City and members of the City negotiating team, and said negotiations have resulted in a mutually acceptable Memorandum of Understanding for calendar years 1990, 1991, and 1992; WHEREAS, a copy of said Memorandum of Understanding is available for insp~ction at the Office of the City Manager and is made a part hereof by reference; NOW, THEREFORE, BE IT RESOLVED that the Memorandum of UnderstandSn9 as negotiated, be and is hereby established as the salary and frlnge benefit prograen for ¢aler~der years 1990, 1991, and 1992 for Public Managers Association bargaining unit ampioyaes of the City; with a wage and contribution of fringe benefit reopene, r for 1)92; BE IT FURTHER RESOLVED that the Mayor and City Hanager be authoriz~d to ~xacute this agreement. Passed this 26th day of December, 1989. Offered by: Pauison Seconded by: Peterson Roll call: Ali ayes Mayor Dale V. Hadtrath Jo-Anne Student, Council Secretary Regular Council Meeting December 26, 1989 page 2 Resolution No. 89-61; Adopting Changes in Salary Ranges and Fringe Benefits The reading of the resolution was waived there being ample copies available to the public. RESOLUTION NO. 89-61 ADOPTING CHANGES IN NON-UNION ESSENTIAL AND CONFIDENTIAL SALARY RANGES, ESTAB- LISHING SALARIES FOR NON-UNIONIZED ESSENTIAL AND CONFIDENTIAL POSITIONS, AND CHANGES IN FRINGE BENEFITS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated that on an annual basis changes will be adopted in Group Salary Ranges b~sed upon reliable survey data; and, WHEREAS, the City of Columbia Heights adopted a Comparable Worth Implementation Plan effective January 1, 1988 (Resolution 88-50), to assure comparable com- pensation for positions with comparable skill, effort, responsibilities, and working conditions, and proportional compensation for positions where such factors are different; and, WHEREAS, the City of Columbia Heights annually reviews the Employer's share for various insurance programs for its non-unionized essential and confidential employees to compare what is paid for other employee groups in the City; NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights establishes salary ranges and fringe benefits for non-unionized essential and confidential City positions, as indicated on Schedule B which is on file in the Office of the City Manager, for calendar years 1990 and 1991; and BE IT FURTHER RESOLVED that the City of Columbia Heights establishes the salary for specific non-unionized essential and confidential City employee positions to be effective upon such affected City employee fulfilling the requirements specified in the Wage Compensation Program for a salary change for such employee. Passed this 26th day of December, 1989. Offered by: Paulson Seconded by: Paterson Roll call: All ayes Mayor Dale V. Hadtrath Jo-Anne Student, Council Secretary Resolution No. 89-62; Adopting Changes in Salary Ranges and Fringe Benefits The reading of the resolution was waived there being ample copies available to the publlc. RESOLUTION NO. 89-62 ADOPTING CHANGES IN NON-UNION SUPERVISORY SALARY RANGES, ESTABLISHING SALARIES FOR NON-UNIONIZED SUPERVISORY POSITIONS, AND CHANGES IN FRINGE BENEFITS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program Regular Council Meeting December 26, 1989 page 3 for Non-Unionized City Employees effective January I, 1980 (Resolution 80-47), which indicated that on an annual basis changes will be adopted in Group Salary Ranges based upon reliable survey data; and, WHEREAS, the City of Columbia Heights adopted a.Comparable Worth Implementation Plan effective January 1, 1988 (Resolut|on 88-50), to assure comparable com- pensation for positions with comparable ski11, effort, responsibilities, and working conditions, and proportional compensation for positions where such factors are different; and, WHEREAS, the City of Columbia Heights annually reviews the Employer's share for various insurance programs for 1ts non-unionized supervisory employees to compare what is paid for other employee groups in the Clty; NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights establishes salary ranges and fringe benefits for non-unionized supervisory City positions, as indicated on Schedule A which is on file in the Office of the City Manager, for calendar years 1990 and 1991; and, BE IT FURTHER RESOLVED that the City of Columbia Heights establishes the salary for specific non-unionized supervlsory City employee positions to be effective upon such affected City employee fulfilling the requirements specified in the Wage Compensation Program for a salary change for such employee. Passed this 26th day of December, 1989. Offered by: Pauison Seconded by: Peterson Roll call: All ayes Mayor Dale V. Hadtrath Jo-Anne Student, Council Secretary Purchase of Signs The Council authorized the purchase of 132 various signs from Lyle Sign Company of Eden Prairie for an amount of $1,833.02 based upon bids received through the Hennepin County Joint Purchasing Contract and the Mayor and City Manager were authorized to enter into a contract for the same. The Council authorized the purchase of various signs from Newman Traffic Signs of damestown, North Dakota for an amount of $1,556.86 based on their low quotation submitted and also authorized the Mayor and City Manager to enter into a contract for the same. Purchase of Crosswalk Tape The Council authorized the purchase of 10 rolls of 12" 3M reflectorized roadway tape, 9 rolls of 24" reflective roadway tape, and 15 gallons of primer from 3M Company of St. Paul in an amount of $6,370.80, recognized this as a proprietary purchase and authorized the Mayor and City Manager to enter into a contract for the same. Purchase of Deicin9 Salt The Council authorized the purchase of deicing salt for the 1989-1990 winter season from Domtar Salt Company for an amount of $24.28 per ton based on low bids received through the Hennepin County Joint Purchasing Contract and authorized Regular Council Meeting December 26, 1989 page 4 the Mayor and City Manager to sign all purchases made under this contract. Purchase of One Year Customer Support Service The Council authorized the obtaining of one year customer support service for $1,O50 from Diagonal Data of Lakeland, Florida for the City's Fleet Maintenance Software Program and authorized the Mayor and City Manager to enter Into an agreement for the same. Final Payment of Tree Removal Contract The Council accepted all work under the diseased tree removal contract with Arps Tree Service and authorized final payment of $449.89. Final Payment of Street Striping Contract The Council accepted the 1989 street striping work and authorized final payment of $3,401.19 to AAA Striping Service, Inc. of Maple Grove, Minnesota. Final Payment of Municipal Projects 8716, 8718, 8720, 8723, 8724, 8725, 8726, 8727, and 8805 The Council accepted the work for Municipal Projects 8716, 8718, 8720, 8723, 8724, 8725, 8726, 8727, and 8805 and authorized final payment of $46,619.51 to Preferred Paving, Inc. of Chanhassen, Minnesota. Purchase of Office Dividers The Council authorized the purchase of eleven P series Budget Panels, Including hardware, shipping and installation, from Surplus Office Supply for $l,570.95 and also authorized the Mayor and City Manager to sign a contract for the pur- chase. Licenses The Council approved the 1990 license applications as listed upon payment of proper fees. Payment of Bills The Council authorized the payment of the bills as listed out of proper funds. 4. APPROVAL OF CONSENT AGENDA Motion by Paulson, second by Peterson to approve the Consent Agenda as presented. Roll call: All ayes The following correction was made to the November 28, 1989 Levy Hearing: Motion by Carlson, second by Peterson to recognize that 4262 Polk Street will be removed from the street portion of the assessment roll, Project #839, and be considered for assessments as fronting on Arthur Street. Roll call: All ayes Motion by Peterson, second by Paulson to accept the above correction. Roll call: All ayes Plaque Presentation The Clty will present a plaque to Mr. Rick Wall of Minar Ford Company, in ap- preciatlon for his generosity on behalf of the Jamboree Royalty. Mr. Wall was not in attendance. 5. OPEN MIKE No one was in attendance for Open Mike. Regular Council Meeting December 26, 1989 page 5 6. PUBLIC HEARINGS - CONDEMNATION OF HAZARDOUS BUIDINGS a. 3982 Van Buren Street N.E. The Building Inspector read the Findings of Fact. This property is In probate and a spokesperson for the family of the deceased, Greg Logacz, advised the legal ownership has not been determined yet. The Building Inspector stated that the house cannot be reconstructed for occupancy. Logacz requested an extension of 120 days to raze the building. The Building Inspector felt the unsafe condition of the front porch warranted Its removal. Logacz disagreed with the condition of the front porch.-Councllmember Paterson agreed with the Bulldlng Inspector and requested that If the porch is not removed that some protection be put around the porch, such as a snow fence, so no one could get onto the porch. He requested this fence be erected wlthin 30 days. Councllmember Paulson Inquired If there is insurance on the pro- perty and the potential liability If there is an accident. He recelved no response regarding insurance and the City Attorney Indicated the Clty ls aware of an existing hazardous situation. Motion by Petkoff, second by Paulson to adopt the Findings of Fact, Conclusions, and Order as proposed by staff that the buildlng located at 3982 Van Buren Street N.E. must be razed, demolished and removed, the site restored to a safe condi- tion with fill as necessary within 120 days; and furthermore, that the Mayor and City Manager are authorized to execute the Order. Roll cai1: All ayes b. 411 40th Avenue N.E. The Building Inspector read the Findings of Fact. Me stated that many of the more critical problems have been corrected and there is now running water. The house is not presently occupied. The owner, Viva Della Whitt has retained a contractor to do some of the more extensive repairs needed and requested a 60 day extension. The Building Inspector noted that there Is much debris and junk in the house which will need to be removed. Motion by Carlson, second by Peterson to adopt the Findings of Fact, Conclusions, and Order as proposed by staff that the building located at.qll 40th Avenue N.E. must be razed, demollshed and removed, the site restored to a safe condition with fill as necessary within 60 days ; and furthermore, that the Mayor and City Manager are authorized to execute the Order; or, the hazardous condltlons of the home at qll 40th Avenue N.E. must be corrected. Roll call: All ayes c. 4212 Fifth Street N.E. Councilmember Carlson advl. sed the Council that this house has been foreclosed and returned to the fee holder. The Building Inspector read the Findings of Fact. He received a letter from a contractor advising that this dwelllng can not be reconstructed for human habitation. Motion by Petkoff, second by Paulson to adopt tile Findings of Fact, Conclusions, and Order as proposed by staff that the building located at 4212 Fifth Street N.E. must be razed, demolished and removed, the site restored to a safe condition with fi11 as necessary within 30 days; and furthermore, that the Mayor and City Manager are authorized to execute the Order. Roli call: All ayes Regular Council Meeting December 26, 1989 page 6 d. 4633 Taylor Street N.E. The Building Inspector read the Findings of Fact. The house is presently owned by HUD. Notion by Petkoff, second by Pau]son to adopt the Findings of Fact, Conclusions, and Order as proposed by staff that the building located at 4633 Taylor Street N.E. must be razed, demolished-and removed, the slte restored to a safe condi- tion with fill as necessary wlthln 30 days; and furthermore, that the Mayor and City Manager are authorized to execute the Order. Roll call: All ayes e. 4600 Taylor Street N.E. The Building Inspector read the Findings of Fact. Notion by Petkoff, second by. Paulson to adopt the Findings of Fact, Conclusions, and Order as proposed by staff that the bulldlng located at 4600 Taylor Street N.E. must be razed, demolished and removed, the site restored to a safe condi- tion with fi11 as necessary within 30 days; and furthermore, that the Mayor and City Manager are authorized to execute the Order. Roli call: AIl ayes f. 5051 University Avenue N.E. The Building Inspector read the Findings of Fact. Motion by Petkoff, second by Paulson to adopt the Findings of Fact, Conclusions, and Order as proposed by staff that the building located at 5051 University Avenue N.E. must be razed, demo]ished and removed; the site restored to a safe condition with fil] as necessary within 30 days; and furthermore, that the Mayor and City Manager are authorized to execute the Order. Ro]] call: All ayes The City Attorney advised that if the required work is not done In the time allotted on the abovementioned properties, the City orders the work done and the costs of the work and the court costs are assessed to the property. The City Manager stated that the Building Department ls also working on other properties similar to those discussed at this pub]ic hearing. 6a. ORDINANCES AND RESOLUTIONS Resolution No. 89-63; Amending 1990 Budget for Encumbrances and Carryovers Notlon by Peterson, second by Paulson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes The City Manager advised the Council this resolution was prepared to carry funding forward for Items which were previously approved and/or purchased but the transactions were not consummated before the end of 1989. Also, the resolution acknowledges Items previously budgeted In 1989, which have not been undertaken, but are planned to be undertaken In 1990. RESOLUTION NO. 89-63 AMENDING 1990 BUDGET FOR ENCUMBRANCES AND CARRYOVERS BE IT RESOLVED by the City Council of the City of Columbia Heights as follows: WHEREAS, the Clty Council of the City of Columbla Heights on December 21, 1989, passed Resolution No. 89-59 adopting a budget for 1990 and amending the budget for 1989; and, Regular Council Meeting December 26, 1989 page 7 WHEREAS, several expenditures that were projected to be incurred in the 1989 budget will not be incurred until 1990 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights that the 1990 departmental budgets be amended by the following increases with the Increases coming from the 1990 reserved and designated fund balances: General Fund Expense City Manager $ 500 Finance 1,3Oq General Buildings 95,500 Public Safety 109,q52 Public Works q7,q32 Library 15,576 Parks 16,302 Total General Fund State Aid Maintenance Cable Television Fund Capital Improvements Fund Central Garage Fund Sewer Utility Fund Water Utility Fund $286,066 6,971 10,000 1,q98 2,328 223,956 31,704 Passed this 26th day of December, 1989. Offered by: Peterson Seconded by: Paulson Roll call: All ayes Mayor Dale V. Hadtrath Jo-Anne Student, Council Secretary 7. COMMUNICATIONS There were no communications. 8. OLD BUSINESS There was no old business. NEW BUSINESS a. 1990 Recreation and Communlty Services Brochure Bids. Councilmember-elect Nawrockl felt that Ioglcally this authorization should be given by next yearts Council. Councllmember Petkoff felt there were time constraints for this bid as the spring brochure copy must be to the contractor by February 16, 1990. The City Manager stated he ls not sure If the bids w111 still be good if this item is held over. Motion by Carlson, second by Hadtrath to table this item until the Council Meeting of January 8, 1990. Roll call: Paulson, Carlson, Peterson, Hadtrath - aye 'Petkoff - nay Regular Council Meeting December 26, 198~ page 8 b. Retaining Wall Bid Award for Jackson Pond The Iow bidder, Kroger's Landscaping, did not submlt a bid bond as required at the time of the bid opening. Jerry Kroger of the firm advised the Council he had discussed this matter with the Assistant City Engineer prior to the bld deadline and was advised thls would not pose a problem if a letter was obtained from the surety stating that the bond would be forthcoming or the bond Itself was shortly posted. Kroger distributed a letter from his counsel stating these facts and felt the failure to submit a bond with Its bid was a minor technical defect. The second lowest bidder complained that the bld was defective In that It was not accompanied by a bid bond and that Kroger's Landscaping was given an unfair advantage. Counclimember-elect Nawrocki felt that waiving the requirement of a bid bond was not good policy for a public body and had concern whether this project was really needed noting that It was over budget. Councllmember Paulson inquired how long this project has been discussed. He was advised by the Public Works Director It has been a consideration for ap- proximately eight years and has been In the budget since 1988. The Publlc Works Director also stated why this project Is over budget. Counciimember-elect Nawrocki felt ali of the bids should be rejected and let again and the bid bond requirement should not be waived. Motion by Paulson, second by Peterson to waive the requirement of the submission of a bid bond at the time o£ the bid opening by Kroger's Landscaping for Muni- cipal Project #88)l, and to consider its timeliness as Insignificant. Roll call: Paulson, Petkoff, Paterson, Hadtrath - aye Carlson - nay Motion by Paulson, second by Peterson to award the work for Municipal Project #8811 to Kroger's Landscaping for their low bid of $184,916.76; and further- more, to authorize the Mayor and City Manager to enter into a contract for the same. Roll call: Pauison, Petkoff, Peterson, Hadtrath - aye Carlson - nay Motion by Paulson, second by Peterson to transfer $q5,000 from the undesignated retained earnings of the sewer fund to line Item 602-q~q~-5130 to cover Muni- cipal Project #8811 expenses. Roll call: Paulson, Petkoff, Peterson, Hadtrath - aye Carlson - nay c. Computerized Accounts Receivable System Motion by Paulson, second by Carlson to authorize the Mayor and City Manager to enter into a contract with Business Records Corporation to purchase the miscellenous accounts receivable system at a cost not to exceed $3,500. Roll call: All ayes d. Purchase of Election Equipment Councllmember-elect Nawrockl observed that Anoka County's timetable for purchasing optical scan voting equipment Is 1992. It was noted that the recommended motions did not mention a timetable for purchase but rather that the City's purchases were contingent on the County's making a decislon to support optical scan equipment on a county level. The Finance Director stated that to make our purchases at the same time as the County and other municlpallties a large savlngs would be realized. Counciimember-elect Nawrocki also questioned this type of voting equipment noting that it presented problems for the City of St. Paul in Its most recent recount. CounciJmember Paulson felt the problem was with the form rather than the equipment. He also noted that this type of equipment makes It easler for the voter and avoids Regular Council Meeting December 26, 1989 page 9 Motion by Petkoff, second by Paulson to authorize the City Manager to write a letter to the County Commissioners stressing the Importance of considering more than iow bid. The overall qualifications and experience of the company in the election process along with their capability of providing a total servlce should be given high consideration. Roll call: Ai1 ayes Motion by Petkoff, second by Carlson that, contingent upon the County Com- missioners making a decision to support optical scan equipment on a county level, the Mayor and City Manager are authorized to enter Into a jolnt powers agreement for the purchase of optical scan equipment, but before thls joint powers agreement is signed It be reviewed by the Council. Roli call: All ayes e. Purchase of Telephone Communication Equipment for City Hall, Murzyn Hail, and Public Works Motion by Paulson, second by Carlson to authorlze the Mayor and City Manager to enter Into an agreement with Taylor Telephone Systems for the purchase and installatlon of a telephone system as ~speclfied In their proposal. Roll call: All ayes f. Water Supply System Motion by Hadtrath, second by Paulson to ratify the action of the City Manager in authorizing expenditures necessary to make modifications and repalrs to the City's water system pumps, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Roll call: All ayes g. Award of Bid - Survey of Community Needs and Interests Motion by Paulson, second by Hadtrath to authorize the Mayor and Clty Manager to enter into an agreement wlth Decision Resources, Lts. to conduct a Survey of Community Needs and Interests as part of the Cable Franchise renewal process. Roll call: All ayes h. Establishing Date for Joint Meeting with HRA Board and P & Z Commission Motion by Carlson, second by Hadtrath to establish a joint meeting with the Housing and Redevelopment Authority Board and the Planning and Zoning Com- mission on Wednesday, January 10, 1990, at 7:00 p.m. in the City Council Chambers for the purpose of reviewing proposed alternative redevelopment plans for the City's multi-use redevelopment area. Ro11 call: Carlson, Peterson, Hadtrath - aye Paulson, Petkoff - abstain 10. REPORTS a. Report of the City Manager The City Manager's report was submitted In wrlting and the following Items were discussed: !. Minnesota Department of Health - Technical Report Regarding Asbestos Fibers in City Hall: This was informational only and It was noted that it was basically information the Council has received previously. 2. Decision of Columbia Heights Athletic Boosters Regarding City Hall Painting: Our original request was denied by the Boosters because of limited resources available. The City Manager stated he will contact the Boosters again since the bid prices received reflect a lesser cost. Regular Council Meeting December 26, 1989 page 10 3. Chamber of Commerce Dues: It has been suggested that the City purchase a membership In the Columbia Heights Chamber of Commerce as an employing organization. Prevlously, members of the staff purchased their own membership. Councilmember Petkoff felt this City membership wo~ld be justified notlng that the City and Chamber work together for the bet- terment of the City. Motion by Petkoff, second by Paulson to authorize the City Manager to purchase an organizational membership in the Columbia Helghts Chamber of Commerce. Roll call: Paulson, Petkoff, Peterson - aye Carlson, Hadtrath ~ nay /4..Minnesota Quality Employee: Bonnle Jewett, the City Manager's Secretary has been selected as a "Quality Employee" by the Minnesota Council for Qual lty. 5. SoTid Waste Disposal Fee Increases: The Clty Hanager advised that the solid waste dlsposal fee will need to be Increased substantially. This item will be on the January 8th Council Meeting agenda. b. Report of the City Attorney The City Attorney had nothing to report at this time. Council member Peterson and the City Manager thanked Mayor Hadtrath and Council- members Petkoff and Paulson for all of the servlce they have glven the City during the time they served on the Council. ADJOURNMENT Motion by Paulson, second by Petkoff to adjourn the meeting at 10:20 p.m. Roll call: All ayes. -Anne Stu'den t,- L'q~nc i 1 Secretary Mayor Dale V. Hadtrath