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HomeMy WebLinkAboutJanuary 11, 1988OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR MEETING OF JANUARY ll, 1988 Mayor Hadtrath called the meeting to order at 7:30 p.m.. The Mayor welcomed all of those in attendance and thanked all of those who supported him in the recent election. He noted he is looking forward to serving the City as its Mayor. 1. Roll Call Paulson, Carlson, Peterson, Hadtrath - present Petkoff - absent 2. Invocation There was no invocator available to offer an invocation. 3. Consent A~.enda The following items were on the consent agenda: Minutes for Approval The Council approved the minutes of the Regular City Council Meeting of December 28th as presented and there were no corrections. ResOlution No. 88-03; Adopting. Departmental Budgets for the Year 1988 RESOLUTION NO. 88-03 ADOPTING A BUDGET FOR THE YEAR OF 1988 WHEREAS, the City Council on October 8, 1987, approved and adopted a budget with appropriations for each of the funds; and, WHEREAS, that budget did not include the appropriations for each of the departments in the General Fund; and, WHEREAS, the City Council wants to change the appropriation to the General Fund; NOW, THEREFORE, BE IT RESOLVED that the budget appropriation for each of the departments in the General Fund and the Total Capital Fund be as follows: Mayor-Council City Manager Finance-Assessing-Elections General Buildings Legal Planning Public Safety Public Works Library Parks Contingencies Transfers Total General Fund Total Capital Fund Passed this llth day of January, 1988. $ 134.394 174~223 452.154 144.172 106.450 12.700 2,245.306 794,148 334,375 731,397 404,779 $ 5,534,098 200,000 Offered by: Paulson Seconded by: Peterson Roll call: All ayes -Regular Council Meeting January ll, 1988 page 2 Resolution No. 88-05; Designating Depositories for Funds of the City of Columbia Heights RESOLUTION NO. 88-05 DESIGNATING DEPOSITORIES FOR FUNDS OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA BE IT RESOLVED that the Marquette State Bank of Columbia Heights and the Northeast State Bank of Columbia Heights be hereby designated as the depositories for monies of the City of Columbia Heights, and the Treasurer of this City is hereby directed to deposit monies of this City in said banks, and the Marquette State Bank of Columbia Heights and the Northeast State Bank of Columbia Heights are hereby autho- rized and directed to honor and pay any checks or orders, when signed by the Mayor, City Manager and Treasurer for the withdrawal or transfer of funds on deposit in said banks in whatever form. AND, that the following financial institutes be designated as official depositories of the City of Columbia Heights for investment purposes: Marquette State Bank of Columbia Heights, Northeast State Bank of Columbia Heights, Twin City Federal, Norwest Bank, First Minnesota, American National Bank of St. Paul, First National Bank of St. Paul, Merrill Lynch Government Securities, Inc., Prudential-Bache Securities, Minnesota Municipal Money Market Fund. AND, that the Treasurer shall have the authority to wire transfer funds from one official Depository to another for the purpose of investing City funds. BE IT FURTHER RESOLVED that in case such deposit shall at any time exceed the sum for which its deposits are insured unde.r the acts of Congress of the United States relating to insurance of bank deposits, said depository shall 'immediately furnish bond or securities in lieu of bond. The following are hereby designated as the places for safekeeping of all securities in lieu of such bond: The Marquette National Bank, the Federal Reserve Bank, Norwest Bank, First National Bank of St. Paul, Manufacturers Hanover Bank, Midland National Bank, American National Bank of St. Paul. Passed this llth day of January, 1988. Offered by: Paulson Seconded by: Peterson Roll call: All ayes Jo-Anne Student, Council Secretary Mayor Dale V. Hadtrath National League of Cities - Annual Membership Dues The Council authorized the payment of $926 to the National League of Cities for an annual membership commencing February 1, 1988 through January 31, 1989. Association of Metropolitan Municipalities Annual Membership Dues The Council authorized the payment of $3,742' to the Association of Metropolitan Municipalities for payment of the City's 1988 membership dues. Labor Relations Subscriber Service - Annual Membership Dues The Council authorized the payment of $2,41l for participation in the League of Cities - Labor Relations Subscriber Service for the period of March 15, 1988 - March 14, 1989. Regular Council Meeting January ll, 1988 page 3 Final Payment for Project #8704 - Concrete Repair The Council accepted the concrete coating work for Project #8704 and authorized final payment of $407.35 be made to Florock Northwest, Inc. as full payment for the work. Authorization to Seek Bids for Utility Pick Up Truck The Council authorized the City Manager to seek bids'for a replacement pick up truck for Unit #120. Establish Date for Board of Review Meeting The Council established April 18, 1988 as the date for the Board of Review Meeting to commence at 7:30 p.m. in the Columbia Heights City Council Chambers. 4. Approval of Consent Agenda Motion by Paulson, second by Peterson to-approve the consent agenda. Roll call: All ayes 5. Oral Petitions There were'no oral petitions. 6. Ordinances and Resolutions a. Resolution No. 88-01; Requesting a Variance of the State of Minnesota, Depart- ment of Transportation, State Aid Design Standards Motion by Carlson., second by Paulson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes The City Manager reviewed the resolution and explained the need for the variance. The Public Works Director had met with representatives of the City of Minneapolis and negotiated the changes for 37th Avenue. The result of these negotiations was that the variance request would leave the speed limit at 30 miles per hour through three of the vertical curves and to establish a 25 mile per hour zone through the one vertical curve that requires a 15 mile per hour design speed. RESOLUTION NO. 88-01 REQUESTING A VARIANCE OF THE STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION STATE AID DESIGN STANDARDS S.A.P. ll3-101-04, 37th Avenue N.E., Central Avenue N.E. to Stinson Boulevard N.E. THIS RESOLUTION, passed this llth day of January, 1988, by the City of Columbia Heights in Anoka County, Minnesota. The municipal corporation shall hereinafter be called the "City" WITNESSETH: WHEREAS, the "City" has planned the restoration of M.S.A.S. ll3 and WHEREAS, the "City" will be expending Municipal State Aid Funds on the maintenance of this street, and does not intend to reconstruct the street, and WHEREAS, the design was approved at the time of original construction in 1961, and WHEREAS, the existing street construction does not provide for a minimum M.S.A.S. design standards for vertical curves lying between stations 2+60 and 19+48. Regular Council Meeting January Il, 1988 page 4 NOW, THEREFORE, IT IS HEREBY RESOLVED, That the "City" requests a variance of Minnesota Rules for State Aid Operations, Chapter 8820.9912 as follows: 1. Less than mimimum vertical curve lengths at Stations 3+10, 6+00 and 19+08. We propose maintaining the 30 M.P.H. speed limit. a. Station 3+10: Variance from required curve length of 103', as-built length is 100' b. Station 6+00: Variance from required curve length of 120', as-built length is 1OO' c. Station 19+O8: Variance from required curve length of 134', as-built length is 95'. 2. Less than design speed of 30 M.P.H. for vertical curve at Station 4+58. We proposed posting the curve at 25 M.P.H. speed limit. Dated this llth day of January, 1988. Offered by: Carlson Seconded by: Paulson Roll call: All ayes do-Anne Student, Council Secretary Mayor Dale Hadtrath ATTEST: I hereby certify that the aforegoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Columbia Heights, at a duly authorized meeting thereof held on the llth day of January, 1988, as shown by the minutes of said meeting in my possession. William Elrite, Finance Director/City Clerk-Treasurer b. Resolution No. 88-02; In Support of Increasing Funding for the Northern Mayors' Association Motion by Peterson, secc~nd by Carlson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 88-02 A RESOLUTION IN SUPPORT OF INCREASING FUNDING FOR THE NORTHERN MAYORS' ASSOCIATION WHEREAS, the City of Columbia Heights is a member of the Northern Mayors' Association; and, WHEREAS, the Northern Mayors' Association was formed in 1985 with a stated mission as follows: The mission of the Northern Mayors' Association is to initiate actions, provide leadership and commit the resources necessary to insure the equitable distribution of economic development, shared tax resources and uniform investment in public facilities throughout the Metropolitan com- munity. We value the equal opportunity for all residents to enjoy the same quality of life. WHEREAS, the Northern Mayors' Association has to date been effective in increasing 'Regular Council Meeting January ll, 1988 page 5 communications, coordination and mutual support in matters which affect the Northern Metropolitan Area; and, WHEREAS, a Steering Committee was established to determine how the Northern Mayors' Association could more effectively lobby at the various levels of government deci- sion making to achieve the area goals in transportation and economic development and to coordinate and avoid duplicating the efforts of numerous organizations in the area of transportation; and, WHEREAS, the Steering Committee has presented a budget for the Northern Mayors' Association of $100,000 to hire full time staff and operate an office or to retain competent consultants to represent the Association; and, WHEREAS, the Northern Mayors' Association recognizes that additional funds will be needed for promotional purposes, the report adopted by the Association proposed to raise additional funds from the private sector either in cash or in-kind contributions on an as-needed basts; and, WHEREAS, the Northern Mayors' Association member Mayors agreed with the recom- mendation of the Steering Committee and agreed to take the proposal back to their respective City Councils for approval; and, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Columbia Heights agrees with the recommendation of the Northern Mayors' Association to provide funding for a full time staff (or consultant) to further the lobbying efforts in the area of transportation and economic development on the northern suburbs. BE IT FURTHER RESOLVED that the City Council of the City of Columbia Heights agrees to participate in the cost of increasing the lobbying effort by agreeing to pay increased dues for 1988 when billed by the Northern Mayors' Association, it being understood that the projected dues for the City of Columbia Heights for 1988 are $3,921. Passed this llth day of January, 1988. Offered by: Carlson Seconded by: Peterson Roll call: All ayes Jo-Anne Student, Council Secretary Mayor Dale Hadtrath c. Resolution No. 88-04; Amending the 1988 Budget for Encumbrances and Carryovers Motion by Paulson, second by Peterson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 88-04 AMENDING 1'988 BUDGET FOR ENCUMBRANCES AND CARRYOVERS BE IT RESOLVED by the City Council of the City of Columbia Heights as follows: WHEREAS, the City Council of the City of Columbia Heights on October 8, 1987 passed Resolution 87-56 adopting a budget for 1988 and amending the budget for 1987; and, Regular Council Meeting January il, 1988 page 6 WHEREAS, several expenditures that were projected to be incurred in the 1987 budget will'not be incurred until 1988 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights that the 1988 departmental budgets be amended by the following increases with the increases coming from the 1988 reserved and.designated fund balances: General Fund Expense City Manager $ 1,500 Finance 35,000 General Buildings 16,145 Public Safety 36,880 Public Works 1,690 Library lO,OO0 Parks 5,447 Contingency 89,000 Total General Fund Cable Television Fund Capital improvements Fund Central Garage Fund Sewer Utility Fund Water Utility Fund Refuse Utility Fund Liquor Fund 195,662 10,000 78O 99 3,649 4,659 2,000 40,000 Passed this llth day of January, 1988. Offered by: Paulson Seconded by Peterson Roll call: All ayes Jo-Anne Student, Council Secret~ry Mayor Dale Hadtrath 7. Communications a. Planning and Zoning Commission The Council received the January 5, 1988 minutes of the Planning and Zoning Commission for informational purposes only and no Council action was needed. b. Traffic Commission The Council received the January 4, 1988 minutes of the Traffic Commission for informational purposes only. No Council action was needed. c. Non-Compliance with Cable Franchise Agreement and Cable TV Company Rate Increase The City Manager and the Chairman of the Cable Communications Commission advised the Council of the non-compliance of the Cable Franchise Ordinance. Although the cable company had been advised that this item was to be on the agenda .no repre- sentative of the company was in attendance at this time. A letter dated January 8, 1988 had been received from the cable company which addressed one of the concerns of the Cable Commission and of the City Council, that being the existing AM interconnect rather than an FM interconnect as stated in the ordinance. Regular Council Meeting January 11, 1988 page 7 Motion by Paulson, second by Peterson to acknowledge receipt of the letter dated January 8, 1988 from Cable TV North Central signed by Mr. Eddy and Ms. Bremer, noting that the purpose of the letter does not adequately address the economic issue. Roll call: All ayes Motion by Paulson, second by Peterson to authorize the City Manager to proceed with action leading to the imposition of penalty fees against Cable TV North Central for non-compliance on the Cable Franchise Ordinance requirements ; pro- vided, however, that such action will not be taken if the cable company submits to the City Manager by January 15, 1988, a proposal for consideration of the Columbia Heights City Council, or its designee, to ameliorate or eliminate the sources of non-compliance. Roll call: All ayes d. Request of Sergeant Schmidt Sergeant Schmidt requested the Council to consider compensating himself and another police officer for working the time that some o~her employees were given paid leave on October 27, 1987 to observe the Twins winning the World Series. Sergeant Schmidt cited the State compensated all of those employees who worked on that day and did not receive time off. The City Manager noted that the State had granted a holiday not paid leave. Councilmembers Peterson. and Paulson felt the Council should stay with its past action and pursue a policy for the future if this type of situation developed again. 8. Old Business Pavement Management Computer Program Purchase The Public Works Director reviewed the program for the Council. The City Manager noted that some of the funding for the program was included in ~he 1987 budget. Motion by Paulson, second by Carlson to purchase training and software from Harris and Associates amounting to $8,760 for the purchase of a. Pavement Management System; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement with H.A. Harris and Associates for the same. Roll call: All ayes 9. New Business Award of Custodial Service Contract for Municipal Service Center and Public Library The City Manager is recommending that the custodial work in City Hall be done on a part time basis by a separate person. Motion by Peterson, second by Carlson to authorize the Mayor and City Manager to enter into an agreement with Maintenance Experts to provide custodial services to the Eibrary at a rate of $758 per month and to the Municipal Service Center at a rate of $300 per month, based on low, responsible bid received. Roll call: All ayes Establish Date for City Council Work Session The Council established January 19th at 7:30 p.m. for a Council work session in the City Hall Council Chambers. 10. Reports a. Report of the City Manager The City Manager submitted his report in written form and the following items were discussed: a. Lawful Gambling Exemption for Minnesota Waterfowl Association, Inc.: · '' Regular Council Meeting J~u~ry Il, page 8 The City Manager is requesting input from the Council on this matter at the upcoming work session. It will be an item for Council consideration at the January 25th Council Meeting b. Camera Donation Received by Fire Department: Firefighter John Berg donated a video sound camera to the Fire Department for use in training and drills. The Mayor will draft a thank you letter for this generous contribution to the Department. b. Report of the City Attorney Final payment to architectural firm: Motion by Carlson, second by Paulson that the final payment of $8,000 for architectural services at John P. Murzyn Hall be made to Patch, Erickson, Madson and Watten firm as discussed in a Council Executive Session and as recommended by the City Attorney. Roll call: All ayes The City Attorney advised the Council he and members of the .HRA staff will be attending a meeting on January 12th with bank officials regarding the transfer of the Mall ownership. Planning and Zoning Commission denial for day care center: The City Attorney advised the Council that the Planning and Zoning Commission was within its rights to deny a permit for a day care center proposed for the area of 49th and Central Avenues. ll. Licenses Motion by Carlson, second by Peterson to approve the license a.pplications as listed upon payment of proper fees. Roll call: All ayes 12. Payment of Bills Motion by Peterson, second by Carlson to pay the bills as'listed out of proper funds. Roll call: All ayes Adjournment Motion by Carlson, second by Peterson to adjourn the meeting at 9:10 p.m.. Roll call: All ayes Ann-e Student, C06'6ci 1 Secretary Mayor Dale Hadtra[h- '