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HomeMy WebLinkAboutFebruary 22, 1988OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING FEBRUARY 22, 1988 The meeting.was called to order by Mayor Hadtrath at 7:30 p.m.. 1. Roll Call Paulson, Petkoff, Carlson, Peterson, Hadtrath - present 2. Pledge of Allegiance 3. Consent Agenda The following items were approved as listed on the consent agenda: Minutes of Previous Meetings The Council approved the minutes as written for the Regular City Council Meeting of February 8th. Resolution No. 88-11; Being a Resolution Appointing an Alternate Director to the Six Cities Water Management Organization Staff recommended that Kathy Young, Assistant City Engineer, be appointed as the Alternate to the organization. RESOLUTION NO. 88-11 BEING A RESOLUTION APPOINTING ALTERNATE DIRECTOR TO THE SIX CITIES WATER MANA- GEMENT ORGANIZATION BE IT RESOLVED by the City of Columbia Heights, Minnesota as follows: Kathy Young, Assistant City Engineer, is hereby designated as an alternate member of the Six Cities Water Management Organization; and, BE IT FURTHER RESOLVED that the above shall serve not in a fixed term, but shall serve at the pleasure of the Columbia Heights City Council. Passed this 22nd day of February, 1988. Offered by: Peterson Seconded by: Paulson Roll call: All ayes Jo-Anne Student, Council Secretary Mayor Dale V. Hadtrath - RESOLUTION NO. 88-12 ADOPTING CHANGES IN WAGES AND RANGES AND ESTABLISHING WAGES WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-Unionized City Employees effective January 12, 1980 (Resolution 80-47), which indicates that on an annual basis changes will be adopted in Wage Ranges Resolution No. 88-12; Resolution Adopting Changes in Wage Ranges and Estab- lishing Wages for Non-Union Custodial'P~sltions and Seasonal and Temporary ~mployees and Changing Employer's Contrib~ti~ '~ F~inge Benefits Regular Council Meeting February 22, 1988 page 2 based upon reliable survey data; NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights establishes wage ranges--for non-unionized custodial positions and seasonal and temporary positions, as indicated on Schedule I, II, and Ill which are on file in the Office of the City Manager; and, BE IT FURTHER RESOLVED that the City of Columbia Heights establishes the Emp- loyer's share of the insurance for the non-unionized full-time Head Custodian position, effective January 1, 1988 at $155 per month. BE IT FURTHER RESOLVED that such schedules be effective January l, 1988. Passed this 22nd day of February, 1988. Offered by: Paterson Seconded by: Paulson Roll call: All ayes Jo-Anne Student, Council Secretary Mayor Dale V. Hadtrath Resolution No. 88-13; Resolution Adopt!.ng Changes in Non-Union Supervisory and Confidential and Essential Employees' Salary Ranges, .Establishing Salaries for Non-Unionized City Positions, and Changing Employer's Contribution to Fringe Benefits RESOLUTION NO. 88-13 ADOPTING CHANGES IN NON-UNION GROUP SALARY RANGES, ESTABLISHING SALARIES FOR NON-UNIONIZED CITY POSITIONS, AND CHANGING EMPLOYER'S CONTRIBUTION TO FRINGE BENEFITS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-Unionized City Employees effective January i, 1980, (Resolution 80-47) which indicated that on an annual basis changes will be adopted in Group Salary Ranges based upon reliable survey data; and, WHEREAS, the City of Columbia Heights annually reviews the Employer's share for various insurance programs for its non-unionized employees to compare what is paid for other employee groups in the City NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes salary ranges for groups of non-unionized supervisory City positions and non- unionized essential and confidential City positions, as indicated on Schedules A & B which are on file in the Office of the City Manager, effective January 1, 1988; and, BE IT FURTHER RESOLVED that the City of Columbia Heights establishes the salary for specific non-unionized City employee positions to be effective upon such affected C~-ty employee fulfilling the requirements specified in the Wage Compensation Program for a salary change for such employee; and, BE IT FURTHER RESOLVED that the City of Columbia Heights establishes the Employer's share of non-unionized supervisory and non-unionized essential and confidential employees' insurance programs,.effective January 1, 1988, Regular Council Meeting February 22, 1988 page 3 at $185.O0 per month. Passed this:22nd day of February, 1988. Offered by: Peterson Seconded by: Paulson Roll call: All ayes Jo-Anne Student, Council Secretary Mayor Dale V. Hadtrath Resolution No. 88-14; Resolution Establishing the Salary of the City Manager RESOLUTION NO. 88-14 BEING A RESOLUTION ESTABLISHING THE SALARY OF THE CITY MANAGER BE IT HEREBY RESOLVED that the City Council of the City of Columbia Heights establishes the yearly salary for the position of City Manager as follows: Effective January 1, 1988 to December 31, 1988 ...... $59,500 Passed this 22nd day of February, 1988. Offered by: Peterson Seconded by: Paulson Roll call: All ayes Mayor Dale V. Hadtrath Jo-Anne Student, Council Secretary Resolution No. 88-15; Resolution Amending City of Columbia Heights' Personnel Policy Manual - Holiday Schedule This resolution would amend the holiday section of the Personnel Policy Manual. It would affect employees within the City not represented by an exclusive representative (non-union). It would increase the current eleven holidays to twelve. RESOLUTION NO. 88-15 AMENDING CITY OF COLUMBIA HEIGHTS' PERSONNEL POLICY MANUAL, SECTION 5(11), PARAGRAPH l, HOLIDAYS, OF THE CITY OF COLUMBIA HEIGHTS' PERSONNEL POLICY MANUAL BE IT HEREBY RESOLVED that the City of Columbia Heights' Personnel Policy Manual, Section 5(11), paragraph 1, Holidays, be amended to read as follows: Holidays include New Year's Day, Martin Luther King Day, Presidents' Day, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day. In addition, employees not represented by an exclusive representative (non-union) will receive the Dab:After Thanksgiving and Christmas Eve Day as holidays. When New Year's Day, Independence Day, Christmas Eve Day or Christmas Day falls on Sunday, the following day shall be a holiday. When New Year's Eve Day, Independence Day, Christmas Day, or Christmas Eve Day falls on Saturday, the preceding day shall be a holiday. Regular Council Meeting February 22, 1988 page 4 Passed this 22nd day of February, 1988. Offered by: Peterson Seconded by:' Paulson Roll call: All ayes Jo-Anne Student, Council Secretary Mayor Dale V. Hadtrath Como Northtown Credit Union - Request for Lawful Gambling Exemption The Council directed the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no ob- jection to the Como Northtown Credit Union conducting bingo on a one-time basis as a lawful gambling exemption on Friday, March !1, at John P. Murzyn Hall. Police Department Explorer Post #554 of the Boy Scouts of America Request for Lawful Gambling Exemption The Council directed the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to the Columbia Heights Police Department Explorer Post #554 of the Boy Scouts of America conducting a raffle on a one-time basis as a lawful gambling exemption; such raffle being from the date of approval to April 13, 1988. Award of Bid - 3/4 Ton Pickup Truck with Service Body The Council awarded the bid for one new 3/4 ton heavy duty, 4 x 4 truck with service body and snow plow to Superior Ford of Plymouth, Minnesota, for their low, net bid of $20,989; and, authorized that Unit #120 be traded into the dealer. Request by Silver Lake Residents Association for City Participation in Water Quality Study The Council authorized participation in the Silver Lake Water Quality Study at a cost of $378.62; and, requested that the 'expense be charged to the Contingency Department Account. Purchase of Fertilizer and Feed for Parks The Council authorized the purchase of 2 1/2 tons of 20-10-10 fertilizer with Primac/24D/MCPP Weed Killer amounting to $1,170.50 from Howe, Inc.; and the Mayor and City Manager were authorized to enter into an agreement for same, while recognizing this to be a purchase of a propietary item. Attendance of City Manager at Spring Conference of Minnesota. City Management Association The Council authorized the attendance of Robert Bocwlnski, City Manager, at the Spring Conference of the Minnesota City Management Association to be held May 11-13, 1~88, in Bralnerd, Minnesota and that related expenses be reimbursed. Accept Proposal to Undertake Team Building Program The Council_ authorized the Mayor and City Manager to execute an agreement with Dr. John Vtnton, Ph. D./Government Training Service to conduct a team building training session at a cost not to exceed $1,260. Development of Pay Plan The Council authorized the Mayor and City Manager to enter into an agreement with Labor Relations Associates for development of a pay plan in compliance Regular Council Meeting February 22, 1988 page 5 with the Minnesota Comparable Worth Law, at a cost not to exceed $3,0~3.20. Licenses The Council:approved the license applications as listed upon payment of proper fees and waived the fees as indicated. Payment of Bills The Council approved the payment of bills as listed out of proper funds. 4. Approval of Consent A~enda Motion by Peterson, second by Paulson to adopt the consent agenda items as indicated on the Council Agenda. Roll call: All ayes 5. Proclamations/Open Mike Mayor Hadtrath read a proclamation for Volunteers of America Week in Columbia Heights in recognition of the organization's 92n'd year of service. The resident at 220 42nd Avenue N.E., Jerome Melhouse, advised the Council that he has some differences with the HRA regarding the relocation expenses he received when he moved from 52nd and Washington. The Mayor advised him this matter will be taken under advisement. Former Mayor Nawrocki advised the Council he was charged over $23.00 for agenda material he had requested. He protested the charge and inquired what authority there is for making it. Mayor Hadtrath advised the answer to his inquiry will be forthcoming in a week or ten days. Nawrocki also requested that agenda material for Council work sessions be made available. He stated he felt charges of this kind opposed ope~ess in government. 6. Public Hearings a. Parking Ramp: Resolution No. 88-10; Adopting Assessment Roll Motion by Peterson, second by Paulson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 88-10 Adopting assessment roll according to the City Charter for the following local improvement and determining that said improvement has been made and ratifying and confirming all other proceedings, heretofore had: Special Assessment numbered 825. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:30 o'clock p.m. on the 22nd day of February, 1988, in the City Council Chambers, 590 40th Avenue N.E., Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvement above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to the property o~ner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such local improvement and has prepared as assessment roll therefore, Regular Council Meeting February 22, 1988 page 6 THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVED: Section l. ~That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Impro- vements'' numbered 825. Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefitted by such improvement in an amount not less than the amount set opposite in the column headed "Total Assessment". And this Council further finds and determines that the proper proportion of the cost of such improvement to be especially assessed against such lot or parcel of land is the amount set opposite the description of each such lot or parcel of land respectively in said assess- ment roll. Section 3. Section 4. That said assessment may be paid in full without interest on or before March 23, 1988, or in annual installments for a period of from one to fifteen years, payable on or before the first day of March, annually, with 11% interest thereon. However, the first annual installment of principal and interest is due on or before March 23, 1988. Failure to pay the annual installment renders the same delinquent and thereafter a 10% penalty is added and the said delinquent special assessment is certified to the County for collection with the real estate tax. That this Council did hereby determine and redetermine to pro- ceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this im?rovement, and said improvement shall hereafter be known and numbered as Local Improvement number 825. Section 5. This resolution shall take effect immediately upon its passage. Passed this 22nd day of February, 1988. Jo-Anne Student, Council Secretary Mayor Dale V. Hadtrath Parking Ramp; Resolution No. 88-09, Being e Resolution Ordering Improvements Motion by Peterson, second by Paulson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 88-09 BEING A RESOLUTION ORDERING IMPROVEMENTS BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights, THAT the public improvement reflected in the agreement between the Housing and Redevelopment Authority in and for the City of Columbia Heights and Columbia Park Properties dated October )5, 1985, as adopted, Regular Council Meeting February 22, 1988 page 7 WHEREAS, the Council determined to proceed with this local improvement, a portion of the cost being defrayed by special assessment. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That the location of this improvement is 4025 Van Buren Street N.E. 2. This improvement shall also be known as P.I.R. #825. Passed this 22nd day of February, 1988. Offered by: Peterson Seconded by: Paulson Roll call: All ayes Jo-Anne Student, Council Secretary Mayor Dale V. Hadtrath b. 1988 Community Development Block Grant Program The City Manager reviewed ali of the requests for grant money. He noted a request letter which was received from the Senior Citizen Director for funds for the Center. The request was for $850.00. Councilmember Petkoff suggested that the funding recommended for the Alexandra House be decreased to the amount similar as the amount allocated last year and the $500 remaining be allocated to the Senior Center. Motion by Petkoff, second by Paulson to concur with the funding recommendations of the HRA Board of Commissioners and Human Services Commission for the use of 1988 Community Development Block Grant Funds as follows: Neighborhood Revitalization Program Industrial Revitalization Program Economic Development Promotion Parkview Villa Handicapped Unit Renovation Chrysalis; Chemical Dependency Program for Women Anoka County Community Action Program, Inc. Senior Outreach Program Alexandra House, Inc. Shelter for Battered Women and their Children Community United Methodist Church Grief, Loss and Transition Group Association for Retarded Citizens People First Drop-In Center (Funding for equipment library denied) Central Center for Family Resources Bridgeview Club Psychosocial Drop-In Center Transportation Funding Friends of the Library Little Voyageur's Montessori School - Tuition Subsidy Senior Citizen Center TOTAL Roll call: All ayes $88,819 5,000 10,000 10,OO0 1,OO0 5,973 4,000 2,700 3,000 1,500 5O0 827 500 7. Communications a. Columbia Square Commercial Development/Northcoast Partners Regular Council Meeting February 22, 1988 page 8 The Council received a memo from the HRA's Director of Community Deve- lopment which addressed concerns and issues raised by the Council at a previous Council meeting. The Director distributed a revised budget for the project and reviewed the items contained in the budget. Bruce Nawrocki inquired what the costs associated with the purchase and the selling of the land were. Some councilmembers expressed their support for the project. Motion by Peterson, second by Paulson to concur in the execution of a development agreement, as amended, by the Housing and Redevelopment Authority in behalf of the City of Columbia Heights and Northcoast Partners for construction of the proposed Columbia Square Development Project. Roll call: Ail ayes b. Appointment to Park Board Motion by Peterson, second by Petkoff to appoint Ms. Veronica Schlagel to the Park Board to fill the vacant term ending April, 1992. Roll call: All ayes 8. Old Business Award of Bid - Communications Equipment for Fire, Police and Public Works Departments Motion by Carlson, second by Peterson to award the low, responsible bid for one radio base station for Public Works, two base stations for the Fire Department, and one back-up base for Public Works and Police to Motorola Communications and Electronics, Inc. in the amount of $36,958, and that the Mayor and City Manager be authorized to enter into a contract for the radio equipment as described in the bid specification. Roll call: All ayes Motion by Carlson, second by Peterson to award the low, responsible bid for 9 mobile radios for the Fire Department, 33 mobile radios for the Public Works Department, 5 pagers for the Public Works Department, 12 portable radios for the Public Works Department, 12 portable radios' for the Fire Department, 4 vehicle chargers for the Fire Department, 4 remote speakers for the Fire Department, 5 pagers for the Fire Depart- ment, and a final inspection to Communications Center of Richfield in the amount of $54,815.50 and the Mayor and City Manager are authorized to enter into a contract for the radio equipment as described in the bid specifications. Roll call: All ayes Motion by Carlson, second by Peterson to transfer $17,918.50 from the Unreserved Fund Balance to the 1988 Fire Department Budget to cover the cost of new radio equipment. Roll call: All ayes New Business a. Award of Contract - Consulting Engineering Firm, 44th and Central Avenues Motion by Petkoff, second by Paulson to award the engineering contract for Project-#8600 to Strgar-Roscoe-Fausch, Inc. for the design and construction supervision_of both the signals and roadway in an amount not to exceed $19,200; an~ furthermore, to authorize the Mayor and City Manager to enter into a contract for same. Roll call: All ayes Regular Council Meeting February 22, 1988 page 9 b. Cash Receipts Software Motion by Peterson, second by Paulson to authorize the Mayor and City Manager to enter into an agreement with Computoservice, Inc. to pur- chase cash receipting software and one year's maintenance at a cost of $3,354.40. Roll call: All ayes Motion by Peterson, second by Carlson to authorize the Mayor and City Manager to enter into an agreement with Modern Computer to purchase one PC AT computer at a cost of $1,625. Roll call: All ayes c. Financial Responsibility Related to Municipal Liquor Operations Minnesota Statutes 340A.603 and 340A.409 Motion by Petkoff, second by Peterson to authorize the City Manager to deposit $100,O00 in securities with the State Treasurer to meet the requirement of Minnesota Statute 340A.409. Roll call: All ayes d. Liquor Store #3 Remodeling Motion by Peterson, second by Carlson to appropriate $10,000 from Unreserved Retained Earnings to Liquor Store #3, Building and Improvements line item in the Liquor Fund. Roll call: All ayes Motion by Peterson, second by Carlson to authorize the Mayor and City Manager to enter into an agreement with E.P.L. and Associates, Inc. for the retiling of the floor in Liquor Store #3 in the amount of $2,401. Roll call: All ayes Motion by Peterson, second by Carlson to authorize the Mayor and City Manager to enter into an agreement with Accent Painting for repainting Liquor Store #3 in the amount of $925. Roll call: All ayes e. Award of City Newsletter Bid - Production, Printing and Distribution Motion by Carlson, second by Paulson to award the bid for the production, printing and distribution of the City's newsletter to Post Publications, at a cost not to exceed $t,519.30 per issue,~based upon low, responsible bid received; and furthermore, that the Mayor and City Manager be authorized to enter into a contract for same. Roll call: All ayes lO. Reports a. Report of the City Manager The City Manager's report was submitted in written form and the following items were discussed: 1. Association of Metropolitan Municipalities' Position Regarding Property Tax Reform Proposals: Motion by Carlson, second by Petkoff to endorse the Association of Metro- politan Municipalities' principles for Property Tax Reform Proposals and hereby authorize the City Manager to lobby in support of the various elements of the Association of Metropolitan Municipalities' statement of principles. Roll call: All ayes 2. OSHA Confined Space Regulations: The City Manager explained the'regulations being requested by OSHA. Additional information on this matter will be pre- sented to the Council at its meeting of March 14th. b. Report of the City Attorney The City Attorney had nothing to report at this time. Regular Counci~ Meeting February ~, 1~88 page 10 10. Licenses Request for Refund - Minnesota Viking Food Service Motion by Carlson, second by Petkoff to deny the refund of Minnesota Viking Food Service for 1988 license fees for food and beverage vending machines. Ro11 call: All ayes Council Work Session A Council work session was scheduled for February 29th at 7:00 p.m. ~djournment Motion by Carlson, second by Peterson to adjourn the meeting at 9:45 p.m.. Roll call: All ayes -Anne Student, Council Secretary