HomeMy WebLinkAboutDecember 27, 1988OFFICIAL PROCEEDINGS,
COLUMBIA HEIGHT~CITY cOI~NCIL
REGULAR COUNCIL MEETING
DECEMBER 27, 1988
The meeting was called to order by MayOr Hadtrath at'.7:3O p.m..
1. Roll Call
Paulson, Petkoff, Carlson, Paterson, fladtrath - present
2. Pledge of Allegiance
3. Consent A~en~a
The following items were on the consent agenda:
Minutes for Approval
The Council app'~ove~tlhe minutes of the Regular Council Meeting:of December
12th as presented in writlng and there Were no corrections.
Resolution No. 88-82; ~ein~ a Resolution Establishing Amount of City'Share
and Amount of Special Assessments on Projects to be Levied
The reading of the resolution was waived es there were ample copies available
for the public.
P. ESOLUTION NO. 88 - 82
BEING A EESOLUTION ESTABLISHING AMOUNT OF
CITY SHAKE AND AMOUNT OF SPECIAL ASSESSMENTS
ON PROJECTS TO BE LEVIED
%'HEEEAS, the City Council of the City of Col,,~bia Heishts by motion on the l&th day
of November, 1988, ordered a special assessment hearing to levy the cost of
improvements and
I~6EEEAS. the following projects viii be specially assessed on Januar7 lOth, 1989,
and a portion of the costs may be borne by the City,
NOV, THEkEFOEE, BE IT HEREBY RESOLVED, pursuant to Minnesota Statutes 429.061, and
City Code 4.103, that the breakdown is as follows:
PROJECT CITY ASSESSMENT TOTAL
829 St.Constr.41st
830 St.Constr.41st
831 St. Constr.2nd
832 Overlay 39th
832 St.Constr.39th
$ 20,664.17
125,582.99
32,559.43
$179,307.00
184,001.80
107,882.15
6,521.58
38,011.12
$199,971.17
309,584.79
140,&41.58
6,521.58
$8,011.12
Passed this 27th day of December. 1988.
Offered by: Paterson
Seconded by: Carlson
Roll Call: All ayes
Jo-Anne Student, Council Secretary
Dale V. Hadtrath, Mayor
ReOul~r Council Meeting
December 27, I~
page 2.
Resolution No. 88-83; Being a Resolution Adopting an Affirmative Action Program
The reading of the resolution was waived as there was ample copies available for
the public.
RESOLUTION NO. 88-83
BEING A RESOLUTION ADOPTING AN AFFIRMATIVE ACTION PROGRAM
WHEREAS, the City Council of the City of Columbia Heights endorses the principle
of equal employment opportunity; and
WHEREAS, the City Council desires to reaffirm its longstanding commitment to
equal employment opportunity
NOW, THEREFORE, BE IT RESOLVED, that it is the policy and intent of the City
Council of the City of Columbia Heights to provide equality of
opportunity in employment to all persons and to prohibit discrimi-
nation because of race, color, creed, religion, national origin, sex,
disability, age, marital status, or status in regard to public
destitution in all aspects of the City's personnel policies;
program, and practices; and,
BE IT FURTHER RESOLVED that the City Council adoptes the Affirmative Action
Program and Policy dated November 30, 1988, a copy of which
is available for review at the office of the City Manager, and
directs the City Manager to ensure this program is implemented
to its fullest.
Passed this 27th day of December, 1988.
Offered by: Peterson
Seconded by: Carlson
Roll call: All ayes
Mayor Dale V. Hadtrath
Jo-Anne Student, Council Secretary
Schools and Conferences - National Public Employer Labor Relations Association
The Council approved the attendance of the Administrative Assistant to the
City Manager at the 1989 Annual National Public Employer Labor Relations Associ-
ation Conference on March 19 - 24, 1989, to be held in Fort Lauderdale, Florida;
and authorized that related expenses be reimbursed.
Insurance
The Council rejected all insurance quotations and authorized the advertising
a new Request for Quotations. It was noted that the new request should allow
90 days to submit requests, provide that all quotes be good for a minimum of
45 days,' and an option of a $100,000 deductible with $200,000 annual aggregate
was requested.
The Council authorized an annual compensation of $3,000 for the Chairman of the
Insurance Commission.
The Council authorized the transfer of $162,000 to the Insurance Trust Fund with
the appropriation coming from the General Fund Unreserved Fund Balance.
Regular Council Meeting
December 27, 1988
page 3
Final Payment for 1988 Tree Replantin~ Pro, ram
The Council authorized the acceptance of the work from Greenworks, Inc. of
Loretto, Minnesota, for the 1988 Tree Replanting Program and authorized the
final payment of $12,150 for same.
Various Park Signs Purchase
The Council authorized the purchase of various park signs from Volcan Signs
of Foley, Alabama for an amount of $1,152.06 including freight and also autho-
rized the Mayor and City Manager to enter into an agreement for same.~
Purchase of Filin~ Cabinets
The Council authorized the purchase of two two-drawer fire proof file cabinets
for the Public Works Department from Central Purchasing Services of St. Paul
for $),030 based upon their low quotation and also authorized the Mayor and
City Manager to enter into an agreement for same.
Appropriate Funds for Travel Expenses Associated with City Counci) and Staff
Visits to Various Light Rail Transit Systems
The Council authorized the appropriation of $10,000 from the General Fund -
Unrestricted Fund Balance to the Mayor-Council Budget (in particular line
item #8100 entitled Contingencies) for the purpose of reimbursing related
expenses associated with a fact finding tour of Light Rail Transit systems.
License Applications
The Council approved the license.'applications as listed upon payment of proper
fees and waived the fees as indicated on the list.
Payment of Bills
~he Council authorized the payment of bills as listed out of proper funds.
4. Approval of Consent A~enda
Mol:ion by Peterson, second by Carlson to adopt the consent agenda items as
indicated by an asterisk. Roll call: All ayes
5. Open Mike
There was no one present for Open Mike.
6. Ordinances and Resolutions
Reso)utions Revoking Municipa) State Aid Street Designation for 7th Street from
51st to 53rd Avenues and Establishing Municipal State Aid Street Designation
for Washington Street from 51st to 53rd Avenues
Discussion was held regarding the proposed revocation and the designation. It was
noted that when designation of 7th Street was being considered for State Aid many
of the affected residents on 7th Street came to a public hearing to voice their
objections. Councilmember Paulson felt this matter'should again be discussed at
a public hearing. Noting that all of the affected property owners must be notified
of the public hearing, the City Manager requested it be held at the second Council
meeting in January, which is January 23rd. Councilmember Paulson requested that the
minutes of the previous public hearing on March 7, 1988 be included in the agenda
packet for the January 23rd meeting.
Motion by Paulson, second by Petkoff to establish a public hearing on January 23,
1989 to consider removal of 7th Street between 51st and 53rd Avenues and 51st
Avenue between Washington and 7th Street from the Municipal State Aid System; and
consider placing Washington Street from 51st Avenue to 53rd Avenue on the.Municipal
State Aid System. Roll call: All ayes
Regu3ar Counc~ Meeting
December 27, 1988
page h
7. Communications
There were no communications.
8. Old Business
Appointment to Library Board
Motion by Carlson, second by Paulson to appoint Richard Hubbard to fill the
unexpired term of Tom Madigan on the Library Board. The term expires in April
1990. Roll call: All ayes
9. New Business
a. Change Orders for 1988 Street Improvement Work
The Public Works Director advised the Council that none of these change orders
are assessable to property owners but will be paid from the Utility Fund.
Motion by Paulson, second by Peterson to approve change orders #8723-1; #8724-1;
#8725-1; #8725-2; #8726-1; #8726-2; #8726-3; and #8727-1; and furthermore,
to authorize the Mayor and City Manager to sign the same. Roll call: All ayes
.Amendment to Engineering Agreement with Strgar-Roscoe-Fausch Municipal
for
roject #8600
he Public Works Director reviewed the increased costs and felt they were legi-
timate. These costs will be paid from the State Aid funding.
Motion' by Peterson, second by Carlson to amend the agreement between the City
of Columbia Heights and Strgar-Roscoe-Fausch, Inc. dated March 21, 1988, from
sum not to exceed $19,200 to a sum not to exceed $36,910. Roll call: All ayes
c. Purchase of Vehicle Maintenance Software and Various Computers
The Council received copies of the bids'received and the Finance Director advised
the Council of the staff recommendations for purchases. Councilmember Paulson
observed that the purchase of three TDS 80386 computers would better serve the
needs of various departments than the purchase of one TDS 80286 computer and two
TDS 80386 computers. Staff concurred with Councilmember Paulson.
Motion by Paulson, second by Petkoff to purchase Fleet Maintenance Software
from Diagonal Data Corporation for $9,950, based on their low, formal, compliant
bid; and furthermore, to authorize the Mayor and City Manager to execute a
contract for same. Roll call: All ayes
Motion by Paulson, second by Petkoff to purchase three TDS 80386 computers with
80 MB drive, 2 80 MB drives and 4 40 MB tape drives as specified by Computer
Corporation for $13,111, based on their iow, formal, compliant bid; and further-
more, to authorize the Mayor and City Manager to execute a contract for the
same. Roll call: Ail ayes
d. Joint Rental Agreement With Metropolitan Waste Control Commission
The City Manager advised the Council that the Metropolitan Council has requested
the Metropolitan Waste Control Commission (MWCC) to eliminate all joint rental
agreements presently in existence. Since the agreement the City of Columbia
Heights has with MWCC addresses the handling of sewage eminating from the City
of Hilltop the City Manager sees it as a legitimate means to provide this ser-
vice to Hilltop. He noted that any other alternative would be very costly for
the MWCC. He distributed the correspondence he has had with the MWCC regarding
this matter to the Council. The City Manager advised the Council he is requesting
the MWCC to adjust the costs by the same percentage increase as has been used
since 1983 for the present agreement which expired in December of 1987.and was
based on the consumer price index.
December 27, 1988
page 5
Motion by Carlson, second by Paulson to authorize an agreement with the
Metropolitan Waste Control Commission for a joint use sewer agreement. Roll
call: Al1 ayes
lO. Reports
a. Report of the City Manager
The City Manager's report was submitted in written form and the following items
were discussed:
1. Haz Mat Spill Control Course Approved by the City Council on September
26, 1987: The City Manager advised the Council that the training costs
and transportation costs are being paid for the employee attending this
course by Burlington Northern Railroad and mones contributed by the Tri-
City American Legion.
2. Watermain Break on Johnson Street: This area of Johnson Street had been
reconstructed two years ago and has experienced two watermain breaks in
a short period of time. There has been no history of breaks in this area
but it is anticipated that there may be more.
3. City Policy Regarding Limited Use by City Employees of Various City
Facilities and Equipment: The City Manager recommended that the use of
the City Garage and various city facilities and equipment continue as
it has been until a response from the State Auditor is received regarding
this practice. He was instructed by the Council to discontinue use of the
City Garage and various city facilities and equipment until this response
is received.
b. Report of the City Attorney
The Council received a copy of pending claims and lawsuits or matters pending
litigation from the City Attorney's office.
Adjournment
Motion by Paulson, second by Peterson to adjourn at 9:05 p.m.. Roll call: All
ayes
Mayor Dale V. Hadtrath