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HomeMy WebLinkAboutDecember 27, 1988OFFICIAL PROCEEDINGS, COLUMBIA HEIGHT~CITY cOI~NCIL REGULAR COUNCIL MEETING DECEMBER 27, 1988 The meeting was called to order by MayOr Hadtrath at'.7:3O p.m.. 1. Roll Call Paulson, Petkoff, Carlson, Paterson, fladtrath - present 2. Pledge of Allegiance 3. Consent A~en~a The following items were on the consent agenda: Minutes for Approval The Council app'~ove~tlhe minutes of the Regular Council Meeting:of December 12th as presented in writlng and there Were no corrections. Resolution No. 88-82; ~ein~ a Resolution Establishing Amount of City'Share and Amount of Special Assessments on Projects to be Levied The reading of the resolution was waived es there were ample copies available for the public. P. ESOLUTION NO. 88 - 82 BEING A EESOLUTION ESTABLISHING AMOUNT OF CITY SHAKE AND AMOUNT OF SPECIAL ASSESSMENTS ON PROJECTS TO BE LEVIED %'HEEEAS, the City Council of the City of Col,,~bia Heishts by motion on the l&th day of November, 1988, ordered a special assessment hearing to levy the cost of improvements and I~6EEEAS. the following projects viii be specially assessed on Januar7 lOth, 1989, and a portion of the costs may be borne by the City, NOV, THEkEFOEE, BE IT HEREBY RESOLVED, pursuant to Minnesota Statutes 429.061, and City Code 4.103, that the breakdown is as follows: PROJECT CITY ASSESSMENT TOTAL 829 St.Constr.41st 830 St.Constr.41st 831 St. Constr.2nd 832 Overlay 39th 832 St.Constr.39th $ 20,664.17 125,582.99 32,559.43 $179,307.00 184,001.80 107,882.15 6,521.58 38,011.12 $199,971.17 309,584.79 140,&41.58 6,521.58 $8,011.12 Passed this 27th day of December. 1988. Offered by: Paterson Seconded by: Carlson Roll Call: All ayes Jo-Anne Student, Council Secretary Dale V. Hadtrath, Mayor ReOul~r Council Meeting December 27, I~ page 2. Resolution No. 88-83; Being a Resolution Adopting an Affirmative Action Program The reading of the resolution was waived as there was ample copies available for the public. RESOLUTION NO. 88-83 BEING A RESOLUTION ADOPTING AN AFFIRMATIVE ACTION PROGRAM WHEREAS, the City Council of the City of Columbia Heights endorses the principle of equal employment opportunity; and WHEREAS, the City Council desires to reaffirm its longstanding commitment to equal employment opportunity NOW, THEREFORE, BE IT RESOLVED, that it is the policy and intent of the City Council of the City of Columbia Heights to provide equality of opportunity in employment to all persons and to prohibit discrimi- nation because of race, color, creed, religion, national origin, sex, disability, age, marital status, or status in regard to public destitution in all aspects of the City's personnel policies; program, and practices; and, BE IT FURTHER RESOLVED that the City Council adoptes the Affirmative Action Program and Policy dated November 30, 1988, a copy of which is available for review at the office of the City Manager, and directs the City Manager to ensure this program is implemented to its fullest. Passed this 27th day of December, 1988. Offered by: Peterson Seconded by: Carlson Roll call: All ayes Mayor Dale V. Hadtrath Jo-Anne Student, Council Secretary Schools and Conferences - National Public Employer Labor Relations Association The Council approved the attendance of the Administrative Assistant to the City Manager at the 1989 Annual National Public Employer Labor Relations Associ- ation Conference on March 19 - 24, 1989, to be held in Fort Lauderdale, Florida; and authorized that related expenses be reimbursed. Insurance The Council rejected all insurance quotations and authorized the advertising a new Request for Quotations. It was noted that the new request should allow 90 days to submit requests, provide that all quotes be good for a minimum of 45 days,' and an option of a $100,000 deductible with $200,000 annual aggregate was requested. The Council authorized an annual compensation of $3,000 for the Chairman of the Insurance Commission. The Council authorized the transfer of $162,000 to the Insurance Trust Fund with the appropriation coming from the General Fund Unreserved Fund Balance. Regular Council Meeting December 27, 1988 page 3 Final Payment for 1988 Tree Replantin~ Pro, ram The Council authorized the acceptance of the work from Greenworks, Inc. of Loretto, Minnesota, for the 1988 Tree Replanting Program and authorized the final payment of $12,150 for same. Various Park Signs Purchase The Council authorized the purchase of various park signs from Volcan Signs of Foley, Alabama for an amount of $1,152.06 including freight and also autho- rized the Mayor and City Manager to enter into an agreement for same.~ Purchase of Filin~ Cabinets The Council authorized the purchase of two two-drawer fire proof file cabinets for the Public Works Department from Central Purchasing Services of St. Paul for $),030 based upon their low quotation and also authorized the Mayor and City Manager to enter into an agreement for same. Appropriate Funds for Travel Expenses Associated with City Counci) and Staff Visits to Various Light Rail Transit Systems The Council authorized the appropriation of $10,000 from the General Fund - Unrestricted Fund Balance to the Mayor-Council Budget (in particular line item #8100 entitled Contingencies) for the purpose of reimbursing related expenses associated with a fact finding tour of Light Rail Transit systems. License Applications The Council approved the license.'applications as listed upon payment of proper fees and waived the fees as indicated on the list. Payment of Bills ~he Council authorized the payment of bills as listed out of proper funds. 4. Approval of Consent A~enda Mol:ion by Peterson, second by Carlson to adopt the consent agenda items as indicated by an asterisk. Roll call: All ayes 5. Open Mike There was no one present for Open Mike. 6. Ordinances and Resolutions Reso)utions Revoking Municipa) State Aid Street Designation for 7th Street from 51st to 53rd Avenues and Establishing Municipal State Aid Street Designation for Washington Street from 51st to 53rd Avenues Discussion was held regarding the proposed revocation and the designation. It was noted that when designation of 7th Street was being considered for State Aid many of the affected residents on 7th Street came to a public hearing to voice their objections. Councilmember Paulson felt this matter'should again be discussed at a public hearing. Noting that all of the affected property owners must be notified of the public hearing, the City Manager requested it be held at the second Council meeting in January, which is January 23rd. Councilmember Paulson requested that the minutes of the previous public hearing on March 7, 1988 be included in the agenda packet for the January 23rd meeting. Motion by Paulson, second by Petkoff to establish a public hearing on January 23, 1989 to consider removal of 7th Street between 51st and 53rd Avenues and 51st Avenue between Washington and 7th Street from the Municipal State Aid System; and consider placing Washington Street from 51st Avenue to 53rd Avenue on the.Municipal State Aid System. Roll call: All ayes Regu3ar Counc~ Meeting December 27, 1988 page h 7. Communications There were no communications. 8. Old Business Appointment to Library Board Motion by Carlson, second by Paulson to appoint Richard Hubbard to fill the unexpired term of Tom Madigan on the Library Board. The term expires in April 1990. Roll call: All ayes 9. New Business a. Change Orders for 1988 Street Improvement Work The Public Works Director advised the Council that none of these change orders are assessable to property owners but will be paid from the Utility Fund. Motion by Paulson, second by Peterson to approve change orders #8723-1; #8724-1; #8725-1; #8725-2; #8726-1; #8726-2; #8726-3; and #8727-1; and furthermore, to authorize the Mayor and City Manager to sign the same. Roll call: All ayes .Amendment to Engineering Agreement with Strgar-Roscoe-Fausch Municipal for roject #8600 he Public Works Director reviewed the increased costs and felt they were legi- timate. These costs will be paid from the State Aid funding. Motion' by Peterson, second by Carlson to amend the agreement between the City of Columbia Heights and Strgar-Roscoe-Fausch, Inc. dated March 21, 1988, from sum not to exceed $19,200 to a sum not to exceed $36,910. Roll call: All ayes c. Purchase of Vehicle Maintenance Software and Various Computers The Council received copies of the bids'received and the Finance Director advised the Council of the staff recommendations for purchases. Councilmember Paulson observed that the purchase of three TDS 80386 computers would better serve the needs of various departments than the purchase of one TDS 80286 computer and two TDS 80386 computers. Staff concurred with Councilmember Paulson. Motion by Paulson, second by Petkoff to purchase Fleet Maintenance Software from Diagonal Data Corporation for $9,950, based on their low, formal, compliant bid; and furthermore, to authorize the Mayor and City Manager to execute a contract for same. Roll call: All ayes Motion by Paulson, second by Petkoff to purchase three TDS 80386 computers with 80 MB drive, 2 80 MB drives and 4 40 MB tape drives as specified by Computer Corporation for $13,111, based on their iow, formal, compliant bid; and further- more, to authorize the Mayor and City Manager to execute a contract for the same. Roll call: Ail ayes d. Joint Rental Agreement With Metropolitan Waste Control Commission The City Manager advised the Council that the Metropolitan Council has requested the Metropolitan Waste Control Commission (MWCC) to eliminate all joint rental agreements presently in existence. Since the agreement the City of Columbia Heights has with MWCC addresses the handling of sewage eminating from the City of Hilltop the City Manager sees it as a legitimate means to provide this ser- vice to Hilltop. He noted that any other alternative would be very costly for the MWCC. He distributed the correspondence he has had with the MWCC regarding this matter to the Council. The City Manager advised the Council he is requesting the MWCC to adjust the costs by the same percentage increase as has been used since 1983 for the present agreement which expired in December of 1987.and was based on the consumer price index. December 27, 1988 page 5 Motion by Carlson, second by Paulson to authorize an agreement with the Metropolitan Waste Control Commission for a joint use sewer agreement. Roll call: Al1 ayes lO. Reports a. Report of the City Manager The City Manager's report was submitted in written form and the following items were discussed: 1. Haz Mat Spill Control Course Approved by the City Council on September 26, 1987: The City Manager advised the Council that the training costs and transportation costs are being paid for the employee attending this course by Burlington Northern Railroad and mones contributed by the Tri- City American Legion. 2. Watermain Break on Johnson Street: This area of Johnson Street had been reconstructed two years ago and has experienced two watermain breaks in a short period of time. There has been no history of breaks in this area but it is anticipated that there may be more. 3. City Policy Regarding Limited Use by City Employees of Various City Facilities and Equipment: The City Manager recommended that the use of the City Garage and various city facilities and equipment continue as it has been until a response from the State Auditor is received regarding this practice. He was instructed by the Council to discontinue use of the City Garage and various city facilities and equipment until this response is received. b. Report of the City Attorney The Council received a copy of pending claims and lawsuits or matters pending litigation from the City Attorney's office. Adjournment Motion by Paulson, second by Peterson to adjourn at 9:05 p.m.. Roll call: All ayes Mayor Dale V. Hadtrath