Loading...
HomeMy WebLinkAboutJanuary 12, 1987OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL REGULAR COUNCIL MEETING JANUARY 12, 1987 The meeting was called to order by Mayor Nawrocki at 7:45 p.m.. 1. Roll Call Paulson, Petkoff, Carlson, Peterson, Nawrocki - present 2. Invocation The Invocation was offered by Pastor Ken Rice of Community United Methodist Church. 3. Minutes of Previous Meetings Motion by Petkoff, second by Carlson to approve the minutes of the Regular City Council Meeting of December 22, 1986 and that the reading be dispensed with. Roll call: All ayes There were no corrections. 4. Presentions Steve Smith representing the Christopher Toastmasters Club presented a check for $100 on behalf of that organization for use in John P. Murzyn Hall. The Human Services Commission had held a poster contest in recognition of Human Rights~ Day. All of the entries received were on display in the Council Chambers. Mayor Nawrocki presented plaques and congratulations to the first, second, third and fourth place winners. Lorraine Olzeske, Chairperson of the Human Services Commission, advised the Council that the drawing on the first place poster will be used on the new Commission brochure. Presentation of two telephone hearing devices were presented to the Council by the Anoka County Association of Hearing Impaired Citizens. These devices will be used at the City Hall switchboard and at the Recreation Department telephone console. Mayor Nawrocki introduced the new Editor of the Columbia Heights/Fridley FOCUS, Jan McClain. 5. Ordinances and Resolutions a. First Reading of Ordinance No. 1137, Being an Ordinance Amending Ordinance No. 853, City Code of 1977, Pertaining to Signs The City Manager reviewed all sections of the ordinance. The Mayor felt this ordinance is p~ecemealing the sign ordinance and downgrading the present sign ordinance. His primary concern was for the protection of residents whose homes are adjacent to signs. Motion by Peterson, second by Paulson to waive the reading of the ordinance there being ample copies available to the public. Roll call: All ayes ORDINANCE NO. 1137 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977, PERTAINING TO SIGNS The City of Columbia Heights does ordain: Section l: Section 9.117A(l)(jj) of Ordinance No. 853, City Code of 1977, passed June 21, 1977, which currently reads as follows, to-wit: Regular Council Meeting January 12, 1987 page 2 (j j) Projecting Sign: A sign which extends outward from the wall of a building or structure more than fifteen inches (15"), and is sup- ported by or suspended from such wail. Shall hereafter read as follows, to-wit: (j j) Projecting Sign: A sign which extends outward from the wall of a building or structure more than eighteen inches (18"), and is sup- ported by or suspended from such wall. Section 2: Section 9.117A(8)(b)(i) of Ordinance No. 853, City Code of 1977, passed June 21, 1977, which currently reads as follows, to-wit: (i) One (1) wall sign on each side of the building which faces a public street, not to exceed fifty (50) square feet per surface and limited to one (1) surface per sign. Shall hereafter read as follows, to-wit: (i) Any number of wall signs on any side of a building which faces a public street, not to exceed fifty (50) square feet of total surface area for all wall sign surfaces and limited to one surface per sign. Section 3: Section 9.117A(9)(b)(i) of Ordinance No. 853, City Code of 1977, passed June 21, 1977, which currently reads as follows, to-wit: (i) One (1) wall sign on each side of the building which faces a public street , not to exceed one hundred (i00) square feet per surface, and limited to one (1) surface per sign. Shall hereafter read as follows, to-wit: (i) Any number of wall signs on any side of a building which faces a public street, not to exceed one hundred (100) square feet of total surface area for all wall sign surfaces and limited to one surface per sign. Section 4: Section 9.117A(lO)(b)(i) of Ordinance No. 853, City Code of 1977, passed June 21. 1977 which currently reads as follows, to-wit: (i) One (1) wall sign on each side of the building which faces a public street, not to exceed one hundred (100) square feet per surface, limited to one (1) surface per sign. (i) Shall hereafter read as follows, to-wit: Any number of wall signs on any side of a building which faces a public street, not to exceed one hundred (100) square feet of total surface area for all wall sign surfaces and limited to one surface per sign. Section 5: Section 9.117A(ll)(b)(i) of Ordinance No. 853, City Code of 1977, passed June 21, 1977, which hereby reads as follows, to-wit: (i) One (1) wall sign per lot line which faces a public right of way, not to exceed one hundred (100) square feet per surface, and limited to one (1) surface. Regular Council Meeting January 12, 1987 page 3 Shall hereafter read as follows, to-wit: (ii Any number of wall signs on any side of a building which faces a public street, not to exceed one hundred (100) square feet of total surface area for all wall sign surfaces and limited to one surface per sign. Section 6: Section 9117A(lO)(b)(ii) of Ordinance No. 853, City Code of 1977, passed June 21, 1977, which hereby reads as follows, to-wit: (ii) One (1) freestanding sign only if the building or structure is located twenty feet (20') or more from the front lot line, not to exceed seventy- five (75) square feet per surface, and limited to two (2) surfaces. Shall hereafter read as follows, to-wit: (ii) One (1) freestanding sign only if the building or structure is located twenty feet (20') or more from the front line, not to exceed seventy- five (75) square feet per surface, and limited to two (2) surfaces. Provided, however, that (al if the building contains more than 80,000 square feet of gross floor area or the site on which the building is located contains more than 80,000 square feet of surface area, (bi if the street frontage of the site on which the building or structure is located exceeds one hundred fifty feet (150') in length, and (c) if the building is located twenty feet (20') or more from the front lot line, a second freestanding sign not to exceed seventy-five (75') square feet and limited to two (2) surfaces shall be permitted at a location at least fifty feet (50') distant from any other freestanding sign and at least twenty-five feet (25') distant from the lot line of any ad- joining parcel of land other than a street or alley. Section 7: Section 9.117A(9)(b)(ii) of Ordinance No. 853, City Code of 1977, passed June 21, 1977, which currently reads as follows, to-wit: (ii) One (1) freestanding sign, only if the building or structure is located twenty feet (20') or more from the front line, not to exceed thirty two (32) square feet, and limited to two (2) surfaces. Shall hereafter read as follows, to-wit: (ii) One (1) freestanding sign only if the building or structure is located twenty feet (20') or more from the front lot line, not to exceed seventy- five (75) square feet per surface, and limited to two (2) surfaces. Pro- vided, however, that (al if the building contains more than 80,000 square feet of gross floor area or the site on which the building is located contains more than 80,000 square feet of surface area, (bi if the street frontage of the site on which the building or structure is located exceeds one hundred fifty feet (150') in length, and (c) if the building is located twenty feet (20') or more from the front lot line, a second freestanding sign not to exceed seventy-five (75) square feet and limited to two (2) surfaces shall be permitted at a location at least fifty feet (50') distant from any other freestanding sign and at least twenty five feet (25') distant from the lot line of any adjoining parcel of land other than a street or alley. Regular Council Meeting January 12, 1987 page 4 Section 8: Section 9.117A(2) of Ordinance No. 853, City Code of 1977, passed June 21, 1977, (as amended by Ordinance No. 948, passed July 13, 1981) which reads as follows: 9.117A(2) Application (a) Within the municipality, no sign shall hereafter be erected, placed, altered, or moved unless in conformity with this section. (bi Signs which are lawfully in existence and in use prior to and at the time of legal adoption of this Section may remain in use even though they do not conform with the provisions of the Section for five years (5) to the extent permissable under Section 9.104(3). (c) No sign lawfully in exitence at the time of the adoption of this Section may be rebuilt, reconstructed, or altered with the exception of copy change unless in conformity with the provisions of this Code. (d) A sign is a structure or part of a structure for the purpose of applying yard and height requirements as required by Chapter 9, Article I of this Code. (e) Nothing in this Section shall relieve any person from complying with any other provision of this Code. is herewith amended to read.as follow: 9.117A(2) Application (a) Within the municipality, no sign shall hereafter be erected, placed, altered, or moved unless in conformity with this section. (b) Signs which were lawfully in existence and in use prior to and on July 13, 1981, may remain in use until July 13, 1988, even though such signs do not conform with Section 9.117A of the City Code. (c) No sign lawfully in existence at the time of the adoption of this Section may be rebuilt, reconstructed, or altered with the exception of copy change unless in conformity with the provisions of this Code. (d) A sign is a structure or part of a structure for the purpose of applying yard and height requirements as required by Chap- ter 9, Article I of this Code. Section 9: This ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: January 12, 1987 It is intended for this ordinance to be discussed at the January 13th Council ~ork session. Regular Council Meeting January 12, 1987 page 5 b. Resolution No. 87-01: Being a Resolution Establishing Procedures for Use of Consent Agenda Copies of the resolution were distributed by the City Attorney to the Council and members of the staff. Some items in the resolution were discussed as was the time- frames for distributing a draft agenda and background materials. Mayor Nawrocki read the resolution. RESOLUTION NO. 87-01 BEING A RESOLUTION ESTABLISHING PROCEDURES FOR USE OF CONSENT AGENDAS WHEREAS, the Columbia Heights City Council desires to handle the business of City Council meetings in as expeditious a manner as is reasonably possible, and, WHEREAS, the use of a consent agenda offers the opportunity to more expeditiously handle business items in a routine nature normally generating no discussion when presented with proper background material, and, WHEREAS, the Columbia Heights City Council desires to institute the use of a consent agenda as part of its regular Council meeting agenda, NOW, THEREFORE, BE IT RESOLVED, that: I) A consent agenda is hereby incorporated as an item of business on regular Council meeting agendas. Items on the regular agenda to be considered as consent agenda items shall be of a routine nature and not expected to generate discussion when presented with proper background material. 2) Items on the regular agenda to be considered as consent agenda items shall be clearly identified on the regular agenda as consent agenda items. Copies of the agenda, including consent agenda items, shall be made available to persons at- tending the meeting. 3) Upon recongnizing a motion and a second to adopt the consent agenda items, the meeting presider shall indicate the specific consent agenda items and ask if anyone in attendance at the meeting, whether it be a member of the Council or the audience, desires discussion of any of the consent agenda items. The meeting presider shall recognize any such requests for discussion of individual consent agenda items as friendly amendments deleting those specific items from the consent agenda. Those specific items so removed from the consent agenda shall be considered as regular agenda items to be considered in their normal sequence on the regular agenda. 4) After any friendly amendment deletions from the consent agenda motion, the motion shall be voted uopn without further discussion. Passage of the consent agenda motion shall reouire a unanimous vote of thn~e Counciimembers.~resent. [dedprov that in no case shall the motion prevail if less than four-fifth of the duly elected members of the Council are present and voting. 5) Should the consent agenda motion fail, the consent agenda items shall be con- sidered as regular agenda items in their normal sequence on the regular agenda. BE IT FURTHER RESOLVED, that: A draft City Council meeting agenda, including proper background material and consent agenda items, shall be presented to the Mayor and Councilmembers at Regular Council Meeting January 12, 1987 page 6 least five days prior to the City Council meeting. This five day requirement shall not apply to emergency items of business. It shall be the responsibility of the Mayor to review agenda material with the City Manager to evaluate the appropriateness of the background materials, consent agenda items, and the length of the agenda. Review of the agenda material shall consider, where appropriate: a) Statement of problem, issue, or reason for item being on agenda; b) Appropriateness of background material presented for each item; c) Presenta- tion of alternatives; d) Financial and budgetary implications; e) Conditions that should be considered as part of the City Council's action on given items; and, f) Other information deemed appropriate for the specific item under consideration. The agenda shall be revised if deemed necessary to help ensure that the business of the Council meeting can be expeditiously handled in a reasonable manner. Passed this 12th day of January, 1987. Offered by: Peterson Seconded by: Petkoff Roll call: All ayes Jo-Anne Student, Council Secretary MayoE Bruce G. Nawrocki Motion by Paulson, second by Petkoff that this resolution be automatically reviewed three months after it has been instituted. Roll call: All ayes c. Resolution No. 87-02; Authorizing Submission of Grant Application Motion by Paterson, second by Paulson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 87-02 RESOLUTION OF THE CITY OF COLUMBIA HEIGHTS, MINNESOTA, GRANTING AUTHORIZATION TO SUBMIT A GRANT APPLICATION AND REQUEST FOR FUNDING TO THE METROPOLITAN COUNCIL UNDER THE PUBLIC INFORMATION/EDUCATION GRANT PROGRAM BE IT RESOLVED THAT the City of Columbia Heights will act as t.he sponsor and grantee for the landfill abatement Public Information/Education Grant Project to be conducted by the City of Columbia Heights during the period from April, 1987, through June 30, 1988; and that the Mayor and City Manager are hereby authorized to submit a grant proposal and request for funding for this project to the Metropolitan Council and to execute such agreements and prepare documents as necessary to accept funds and implement the project on behalf of the Project Sponsor. This resolution certifies the following: 1. The project sponsor is an eligible applicant for the Public Information/ Education Grant Program. 2. The project will further the goals of the Metropolitan Council's Solid Waste Management Development Guide/Policy Plan. 3. The project is in conformance with the approved Sol.ld Waste Management Master Plan for the county in which the project will occur if the proposal is being made by a city, county, or solid waste management district. Regular Council Meeting January 12, 1987 page 7 4. The project sponsor agrees to comply with all applicable laws relating to nondiscrimination and affirmative action. 5. The project sponsor Will provide all local and state permits, licenses and authorizations necessary for the implementation of the project. 6. The project sponsor is current in all tax obligations to local, state or federal governments. 7. Acknowledgment will be made to the Council for its grant assistance on all promotional materials, reports and publications relating to the project during the grant period. 8. The project sponsor will provide all documentation and reports required by the Council during the grant period. 9. The proposal accu rate. is complete and all information in the proposal is true and Passed this 12th day of January, 1987. Offered by: Peterson Seconded by: Paulson Roll call: All ayes Mayor Bruce G. Nawrocki Jo-Anne Student, Council Secretary CERTIFICATION I hereby certify that the aforegoing resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Columbia Heights, at a duty authorized meeting thereof held on the 12th day of January, 1987, as shown by the minutes of said meeting in my possession. William J. Elrite, City Clerk 6. Communications a. Planning and Zoning Commission 1. G.A.S., Five, Inc., 4401 Central Avenue, Conditional Use Permit/Variance The request was reviewed. It was noted that the Planning and Zoning Commission had denied the variance request to allow a fifth service bay due to inadequate site area and the lack of a hardship. The appeal of this denial had been with- drawn. Motion by Peterson, second by Carlson to grant the conditional use permit as recommended by the Planning and Zoning Commission subject to the following condi- tions: a. The elimination of the two parking spaces located on the south and west sides of the building. b. The site plan be in conformance with the recommendations of the Traffic Commission; in particular: 1. That the entrance on Central Avenue be straightened out 2. That the entrance on 44th Avenue closest to Central Avenue be eliminated. 3. That a 10' easement in addition to what exists be provided to the City for widening in the future of 44th Avenue. Regular Council Meeting January 12, 1987 page 8 c. The site plan be in conformance with the recommendations of the Engineering Department; as noted in the Public Works Director's memo to the City Manager dated January 9, 1987 (87-O15). d. All site signage be in conformance with the provisions of the City's Sign Ordinance. Roll call: All ayes 2. John M. Hanson, 1853 39th Avenue, Lotsplit This proposed lotsplit would create one lot 55' x 119.3' for a total of 6,561.O5 square feet fronting on Arthur Street and the remaining property where the existing house is located would measure 78.86 feet by 119.3 feet for a total of 9,384. This lotsplit would be in compliance with the requirements of the City's Zoning Ordinance. A number of residents in the neighborhood of this property spoke at the meeting of their opposition to the lotsplit. The Building Inspector noted that if the lotsplit were approved a non-conforming use would be created. Councilmember Peterson felt the lotsplit should be approved and that the house proposed to be built on one of the lots would be appropriate in that neighborhood. One of the concerns of the neighbors was the size of the proposed house and the size of the lot. They felt neither of these would suit the present makeup of the area. Mr. Hanson stated he would be agreeable to amending the lotsplit so the shorter lot would be 60 feet. Motion by Peterson to approve the lotsplit. Motion dies for lack of a second. RECESS: 9:25 RECONVENE: 9:50 Ordinances and Resolutions (continued) d. Resolution No. 87-03; Being a Resolution Amending the 1987 Budget This resolution amends the 1987 Police Department expenditures to add back funds for a Community Service Officer and the 1987 Neighborhood Crime Watch Program. Also included in the resolution is an amendment to increase revenues in the General Fund to reflect anticipated monies coming from the City of Hilltop for the Public Safety Service Contract. Council member Carlson requested that $12,000 of these funds be added to the Library budget. It was determined that these funds would be an item for discussion at the next Council work session. Motion by Petkoff, second by Peterson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 87-03 BE IT RESOLVED by the City Council of the City of Columbia Heights as follows: WHEREAS, the City Council of the City of Columbia Heights, on October 10,.1986 passed Resolution 86-58 adopting a budget for 1987, and WHEREAS, Since that date a contract has been negotiated with Hilltop for public safety services NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights that the 1987 budget be amended with the following budget increases: Regular Council Meeting January 12, 1987 page 9 General Fund Expenses Public Safety $22,909 Revenue $45,OOO Fund Balance $22,091 Passed this 12th day of January, 1987. Offered by: Petkoff Seconded by: Peterson Roll call: All ayes Jo-Anne Student, Council Secretary Mayor Bruce G. Nawrocki e. Resolution No. 87-04; Amending the 1987 Budget to Provide for Encumbrances and Carryovers from the 1986 Budget This resolution would amend the 1987 budget for various departments and Funds to reflect encumbrances and/or other budget carryovers from the 1986 budget. The amendments will cover expenditures which will occur in 1987 for items al- ready encumbered (purchase orders or contracts have been issues or executed) or projects which were not implemented in 1986 but are intended to be undertaken in 1987. Mayor Nawrocki stated he is opposed to any approval of purchase orders which have not been approved by the Council and he felt it was a poor budgetary practice to rollover any expenses not made in the past year. He would support amendments which were to pay for those items which had been authorized by the Counci) or had been received. Discussion followed regarding those items the Council chose to have in this resolution. The Finance Director was requested to execute an amended resolution and return it to the Council before the meeting adjourned. f. Resolution No. 87-05: Requesting State Aid Variance for 37th Avenue This resolution would accommodate a variance for a 44' width and no parking on either side of 37th Avenue. Mayor Nawrocki felt this parking ban would certainly affect those ~esidents in Columbia Heights on the north side of 37th Avenue. He noted that the residents in Columbia Heights on 37th Avenue do not have accessible parking on side streets as is the case for those residents on the south side of 37th Avenue. The 'Mayor said this situation would create a tremendous hardship for those residents and felt parking on only one side, the north side, would be acceptable. Councilmember Carlson felt this matter should be presented at a public hearing. Motion by Peterson, second by Petkoff to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 87-05 RELATING TO PARKING RESTRICTIONS ON S.A.P. I13-101-O4 FROM TRUNK HIGHWAY NO. 65 TO STINSON BUULEVARD N.E. IN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA. THIS RESOLUTION, passed this 12th day of January, 1987, by the City of Columbia Heights in Anoka County, l~innesota. The Municipal Corporation shall hereinafter be called the "City", WITNESSETH: ~Regular Council Meeting January 12, 1987 page l0 WHEREAS, the "City" has planned the improvement of M.S.A.S. lOl(37th Avenue N.E.) from Trunk Highway No. 65 to Stinson Boulevard. WHEREAS, the "City" will be expending Municipal State Aid Funds on the improvement of this Street, and WHEREAS, this improvement does not provide adequate width for parking on both sides of the street approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions, and WHEREAS, the extent of these restrictions that would be necessary prerequisite to the approval of this construction as a Municipal State Aid project in the "City", has been determined. NOW, THEREFORE, IT IS HEREBY RESOLVED: That the "City" shall ban the parking of motor vehicles on the north side of M.S.A.S. lO1 (37th Avenue) at all times. Offered by: Seconded by: Roll call: Peterson Petkoff Paulson, Petkoff, Peterson - aye Carlson, Nawrocki - nay Mayor Bruce G. Nawrocki Jo-Anne Student, Council Secretary g. Resolution No. 87-06; Being a Resolution Establishing the City's Share of Levy Assessment Motion by Petkoff, second by Paulson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 87-06 BEING A RESOLUTION ESTABLISHING AMOUNT OF SPECIAL ASSESSMENT ON PROJECTS TO BE LEVIED WHEREAS, the City Council of the City of Columbia Heights by motion on the 24th day of November, 1986, ordered a special assessment hearing to levy the cost of improvements, and WHEREAS, the following projects will be specially assessed on February 2, 1987, and a portion of the costs may be borne by the City, NOW, THEREFORE, BE IT HEREBY RESOLVED, pursuant to Minnesota Statutes 429.06l, and City Code 4.103, that the breakdown is as follows: PROJECT ANOKA CO. CITY SHARE ASSESSMENT TOTAL 737 Street & Storm Sewer $134,931.22 $11,990.12 $109,612.59 $256,511.93 779 Street & Storm Sewer $77,966.38 $ 69,049.12 $147,O15.50 Passed this 12th day of January, 1987. Regular Council Meeting January 12, 1987 page 11 Offered by: Petkoff Seconded by: Paulson Roll call: All ayes Mayor Bruce G. Nawrocki Jo-Anne Student, Council Secretary h. Resolution No. 87-O7; Being a Resolution Removing an Amount Certified to the County Auditor in 1986 as a Delinquent Special Assessment and Canceling the Penalty Motion by Petkoff, second by Paulson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 87-07 BEING A RESOLUTION REMOVING AN AMOUNT CERTIFIED TO THE COUNTY AUDITOR IN 1986 AS A DELINQUENT SPECIAL ASSESSMENT AND CANCELING THE PENALTY WHEREAS, the property known and described as: Lots 1 thru 34, Block 59, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. PIN 35 30 24 41 0153 was assessed $4,221.59 in 1986 for local Improvement No. 733 and S422.15 for penalty AND WHEREAS, that the entire balance has been paid, which reflects prepayment of the total assessment; and, BE IT THEREFORE RESOLVED by the City Council of the City of Columbia Heights, that the City Clerk is hereby authorized and directed to strike from the Certified Special Assessment Record the penalty in the amount of $422.15 charged against the property at 4030 Jackson Street N.E. BE IT ALSO RESOLVED, by the City Council of the City of Columbia Heights, that the City Clerk is hereby authorized to remove from the 1986 Certification list the entire amount of $4,643.74 from Anoka County Fund #913 for the PIN 35 30 24 41 0153. Passed this 12th day of January, 1987. Offered by: Carlson Seconded by: Peterson Roll call: All ayes Jo-Anne Student, Council Secretary Mayor Bruce G. Nawrockl ~egular Council Meeting January 12, 1987 page 12 Communications (continued) b. Traffic Commission The Council had received the Traffic Commission minutes for the January 7, 1987 meeting. No Council action was required. c. League of Minnesota Cities - Investment Pool Meeting This was an informational item. It was observed that there may not be much ad- vantage for the City to belong to the Investment Pool. d. Association of Metropolitan Municipalities - 1987 Membership Dues Motion by Petkoff, second by Paulson to authorize the payment of $3,633 to the Association of Metropolitan Municipalities for payment of the City's 1987 membership dues. Roll call: All ayes Authorization for Attendance of Mayor and Councilmembers Motion by Carlson, second by Petkoff to authorize the attendance of the Mayor and Councilmembers at meetings of the Association of Metropolitan Municipalities, the League of Minnesota Cities and the National League of Cities. Roll call: All ayes e. Municipal Amicus Program - 1987 Annual Membership Motion by Paulson, second by Peterson to authorize the payment of $372 for the Cityls membership in the Municipal Amicus Program for 1987. Roll call: All ayes f. Bicentennial American Constitution Committee Motion by Paulson, second by Peterson to concur in t~e Mayor's selection of members for the Bicentennial American Constitution Committee and with any other members that may be appointed. Councilmember Petkoff agreed to serve on the Committee. Roll call: All ayes 7. Old and New Business a. Old Bus[ness There was no old business. b. New Business 1. Award of Bids a. Legal Publications Motion by Carlson, second by Paulson to award the bid for legal publications to Minnesota Suburban Newspapers, Inc. based upon the following rates: $ .38 - per line for first insertion $ .15 - per line for each additional insertion No charge - for two notarized affidavits of publication $ .25 - for each additional notarized affidavit of publication and, furthermore, that the Mayor and City Manager be authorized to enter into a contract for same. Roll call: All ayes b. Computer/Telephone Cabling, Electrical Wiring - Public Library Motion by Carlson, second by Paulson to authorize the installation of electrical wiring at the Columbia Heights Public Library by Lloyd's Home Improvmment at a cost not to exceed $940 based upon low, informal quotations. Roll call: All ayes Regular Council Meeting January 12, 1987 page 13 Motion by Petkoff, second by Paulson to authorize the installation of computer/ telephone cabling at the Columbia Heights Public Library by Allstate Communica- tion, Inc. in the amount of Sl,562 based upon low, acceptable quotation; and, furthermore, that the Mayor and City Manager be authorized to execute a contract for same. Roll call: All ayes 2. Authorization to Execute Contract with Dr. Gary Good for Employee Physicals Motion by Carlson, second by Peterson to authorize the Mayor and City Manager to execute an agreement for services with Dr. Gary Good for physical examinations and medical services. Roll call: All ayes The Mayor requested that the position of Health Inspector be checked by the City Manager's Administrative Assistant. He also noted that there should be a termi- hation or duration time included in the agreement. Item From Manager's Report Closing of Columbia Heights Library The Library Board has authorized the closing of the Library on January 15th and 16th. The purpose of the closing is to allow staff an opportunity to prepare materials for input into the City's new automated circulation system. 3. Authorization to Purchase a. Various Police Department Forms Motion by Petkoff, second by Paulson to authorize the purchase of 4,000 sets of Offense Reports, 4,000 sets of Supplemental Investigation Reports, and 11,000 sets of Initial Complaint Reports from Tracy Printing for a total price of $1,179, based upon low quotation. Roll call: All ayes b. Round-Up - Public Works Motion by Peterson, second by Petkoff to authorize the purchase of 20 gallons of "Roundup" under the Hennepin County Contract #7578D from Tessman Seed and Chemical Company at the price of $71.69 per gallon, totaling $1,433.80. Roll call: All ayes 4. Authorization to Seek Bids a. Boom Truck - Public Works Motion by Carlson, second by Paterson to authorize the City Manager to seek bids for the purchase of a used boom truck. Roll call: All ayes b. Publication of City Newsletter Motion by Paulson, second by Peterson to authorize the City Manager to seek bids for the publication of the City's newsletter. Roll call: All ayes 5. Sanitary Sewer Repair at 200 44th Avenue N.E. Motion by Peterson, second by Carlson to authorize the payment of $1,908 to Olson's Plumbing in behalf of Grace end Truth Chapel located at 200 44th Avenue for repair of the sanitary sewer. The need for this repair was discussed. Mayor Nawrocki requested that a "Hold Harmless" agreement be pursued with the property owner or that some assurance that the City would not bear any responsibility for this work. The City Attorney advised the Council he will take care of this. Roll ca)l: All ayes Regular Council Meeting January 12, 1987 page 14 6. Schools and Conferences a. Investigator Thomas Johnson Motion by Carlson, second by Petkoff to authorize the attendance of Investigator Thomas Johnson of the Police Department to the Annual Juvenile Officers Institute to be held on January 28 - 30, 1987, in Brainerd, Minnesota, and that related expenses be reimbursed. Roll call: All ayes b. Don Jolly, Superintendent of Public Works Motion by Carlson, second by Paulson to authorize the attendance of Don Jolly, Superintendent of Public Works, to the Effective Pavement Maintenance to be held February 2 - 3, 1987, at the University of Wisconsin, Madison, Wisconsin, and that related expenses be reimbursed. Roll call: All ayes 7. Set Date for Public Improvements Hearing for 1987 Construction Season The following projects will be considered at this Hearing: a. Alley Reconstruction: 1. Reservoir Boulevard to Tyler, south of 43rd 2. 3rd Street to University, 44th to 45th Avenues 3. 47th to 48th Avenues, University to 4th Street b. Alley reconstruction and replacement of watermain at Parkview Lane to 46th Avenue, Parkview Lane to Parkvlew Lane c. Crack and joint repair and sealing of various concrete alleys d. Sealcoating streets in the Northwest quadrant Replacement of watermain at Benjamin Street, 43rd to 45th Avenues was deleted from the project list. Motion by Petkoff, second by Paulson to establish a Public Improvement Hearing for Monday, March 16, 1987 at 7:30 p.m. in the City Council Chambers, for pro- jects to be undertaken as part of the 1987 construction season. Roll call: All ayes Resolutions (continued) The Finance Director revised Resolution No. 87-04 as requested. He explained the reduction in the figure for the Finance column which dealt with the data.processing contract. The City Manager reviewed all of the figures in the resolution. Motion by Petkoff, second by Paterson to waive the reading of the resolution there being ample copies available to the public. Roll call: All ayes RESOLUTION NO. 87-O4 AMENDING THE 1987 BUDGET FOR ENCUMBRANCES AND CARRYOVERS BE IT RESOLVED by the City Council of the City of Columbia Heights as follows: WHEREAS, the City Council of the City of Columbia Heights on October 10, 1986 passed Resolution No. 86-58 adopting a budget for 19B7 and amending the budget for 1986, and WHEREAS, several expenditures that were projected to be incurred in the 1986 budget will not be incurred until 1987 NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Columbia Heights that the 1987 departmental budgets be amended by the following increases with the incFeases coming from the 1987 reserved and designated fund balances: Regular Council Meeting January 12, 1987 page 15 General Fund Finance General Buildings Public Safety Public Works Library Parks Total General Fund Revenue Sharing Fund State Aid Fund Cable Television Fund Capital Improvements Fund Central Garage Fund Sewer Utility Fund Passed this 12th day of January , 1987 Offered by: Petkoff Seconded by: Peterson Roll call: All ayes Expense 13,069 '0- 4,569 120,315 3,000 985 141,938 19,458 1,018 '0- 11,599 10,151 33,760 Jo-Anne Student, Council Secretary Mayor Bruce G. Nawrocki 9. Permission to Purchase Security Gates for the Lower Level of John P. Murzyn Hall The purpose of these gates was discussed. It was noted that the gates would be in violation of the Fire Code. The matter was referred to the Park Board. 8. Reports a. Report of the City Manager The City Manager's report was submitted in written form. b. Report of the City Attorney The City Attorney reported on a previous request for information regarding placing a lien on a City-owned building. He advised the Council that this cannot be done. 9. Licenses Motion by Carlson, second by Paulson to approve the licenses as l.isted upon payment of proper fees. Roll call: All ayes 10. Payment of Bills Motion by Carlson, second by Paulson to pay the bills as listed out of proper funds. Roll call: All ayes .Adjournment Motion by Peterson, second Roll call: All ayes -Anne Student, C°~il by Carlson to adjourn ~h~et'~7/~O a.el/ M ' Secretary