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January 27, 2003 Regular
CITY OF COLUMBIA HEIGHTS 590 40th A,,cnuc NE.. ColLiRlhla Heights, MN 55421-3878 (76)) 7()6-36()()TI)D (763) 7()6-3692 Uc~i! (htr l~i,/,stlc ~l: A DMINI$ TRA TION January 22, 2003 Ma},or Ju/icnnc Councihnelnbers Robert A. ll'illiam¥ Bruce Nnwrocki ??tmmcra Ericson Bruce Kclzcnber,t,~ Cio' Manager Iffallcr R. I"c'hs! The folloxving is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, January 27, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons arc available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) Invocation: Pastor Dan Thompson, Assembly of God 1. CALl, TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE o ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS - none CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) ^) MOTION: Move to approve the Consent Agenda items as follows: 1 ) City Council Meeting Minutes for Approval MOTION: Move to approve the minutes of the January 13, 2003, regular City Council mceting as presented. 2) Accept Boards and Commissions Meetin~ Minutes MOTION: Move to accept the December 2, 2002 minutes of the Traffic Commission. MOTION: Move to accept the January 7, 2003 minutes of the Library Board of Trustees. MOTION: Move to accept the January 16, 2003 minutes of the Charter Commission. Establish Work Session Meeting Dates for Monday, February 3, 2003 and Tuesday, February 18, beginning at 7:00 p.m. in Conference Room 1 MOTION: Move to establish Work Session meeting dates for Monday, February 3, 2003 and Tuesday, February 18, 2003 beginning at 7:00 p.m., in Conference Room 1 City Council Agenda January 27, 2{)1)3 Page 2 of 4 4¸) Establish the date of the Local Board of Review meeting for Monday, April 7, 2003 at 7:00 p.m. in the City Council Chambers. MOTION: Move to set the date of the Local Board of Review meeting for Monday, April 7, 2003 at 7:00 p.m. in the City Council Chambers. 5) Approve one year extension of Agreement with the Center for Energy and Environment MOTION: Move to approve the One Year Extension to the agreement for Administrative Services between CEE and the City of Columbia Heights through December 31, 2003. 6) Approve agreement between the City of Columbia Heights and Columbia Park Medical Group for the operation and maintenance of a public parking ramp located at 4011 Van Buren Street. MOTION: Move to approve agreement between the City of Columbia Heights and Columbia Park Medical Group for the operation and maintenance of the public parking ramp located at 4011 Van Buren Street 7) Approve Anoka County Joint Powers Agreement Score Funds MOTION: Move to authorize the Mayor and City Manager to enter into the 2003 Joint Powers Agreement with Anoka County to provide cooperation between the City and the County in the implementation of the Residential Recycling Program and to make funds of up to $53,410.60 available as reimbursement for eligible expenses. 8) Authorize to seek bids for Road Materials for 2003 MOTION: Move to authorize staff to seek bids for the purchase of road materials for 2003. 9) Authorize to seek bids for 2003-2004 Tree Planting MOTION: Move to authorize staff to seek bids for the 2003-2004 Tree Planting Program. 10) Authorize Public Works Blanket Orders lbr 2003 Purchases of Satellite rental, road de-icing chemicals and fuel purchase MOTION: Move to authorize staff to process blanket purchase orders in an amount not to exceed the 2003 budget amounts for: - Annual satellite rental for seven City parks with Bif?s from the Hennepin County Cooperative Purchasing Contract and, - De-icing salt for salt/sanding operations purchased off the State of Minnesota Contract, and - Fuel (unleaded and diesel) for City Vehicles fi'om the Anoka County Cooperative Agrccment. I 1 ) Authorization to seek bids for 2003 Miscellaneous Concrete Replacement and Installation Proiect. 12) 13) MOTION: Move to authorize staff to seek bids for the 2003 Miscellaneous Concrete Replacement and Installation Project. Authorization to seek bids for 2003 Street and Parking Lane Striping MOTION: Move to authorize staff to seek bids for the 2003 Street and Parking Lane Striping Contract. Establish a Hearing Date of February 10, 2003 for revocation or suspension of rental property license at 1206-12-8 Circle Terrace Blvd NE. MOTION: Move to Establish a Hearing Date of February 10, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against the Estate of Susan Loewenthal at 1206-1208 Circle Terrace Blvd NE. Cit3 Council Agenda January 27. Pagc 3 of 4 14) Approve Rental Housing License Applications MOTION: Move to approve the items listed for rental housing license applications for January 27, 2003. 15) Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for January 27, 2003 as presented. 16) Approve Payment of Bills MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 101722 through 101942 in the amount of $846,849.66. 6. PUBLIC HEARINGS - none ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions 1 ) Adopt Resolution No. 2003-01, being an Order regarding the Maximum permitted basic programming service rate set forth in the Federal Communications commission Form 1240 filed by AT&T Broadband on or about March 1, 2002 and Adopt Resolution No. 2003-02, being an Order regarding the maximum permitted equipment and installation rates set forth in the Federal Communications Commission Form 1205 filed by AT&T Broadband on or about March 1, 2002. MOTION: Move to waive the reading of Resolution 2003-01, there being ample copies available to the public. MOTION: Move to adopt Resolution 2003-01, being an Order regarding the maximum permitted basic programming service rate set forth in the Federal Communications Commission Form 1240 filed by AT & T Broadband on or about March 1, 2002. MOTION: Move to waive the reading of Resolution 2003-02, there being ample copies available to the public. MOTION: Move to adopt Resolution 2003-02, being an Order regarding the maximum perrhitted equipment and installation rates set forth in the Federal Communications Commission Form 1205 filed by AT & T Broadband on or about March 1, 2002. Adopt Resolution No. 2003-03, being a Resolution setting the City Manager's spending authority. MOTION: Move to waive the reading of Resolution No. 2003-03, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2003-03, being a Resolution setting the City Manager's spending anthority. B) Bid Considerations 1) Axvard of Proposal for Utility Rate Study Motion: Move to accept the proposal ~'rom SEH for the Utility Rate Study based upon their proposal dated December 27, 2002, in an amount not-to-exceed $26,000; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Cit3 Council Agenda January~,.'~7 2(}03 Page 4 of 4 c) Other Business 1) Approve Appointment to the Planning and Zoning Commission (2 openings), the Economic Development Authority (1 openings), and the Human Services Commission (5 openings 2 applicants) MOTION: Move to appoint , , to the Planning and Zoning Commission, , to the Economic Development Authority, and , to the Human Services Commission. 8. ADMINISTRATIVE REPORTS A) Report of the City Manager 1} Upcoming Work Session Items B) Report of'the City Attorney CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) 10. COUNCIL CORNER 11. ADJOURNMENT Walter R. Fehst, City Manager WRF/'pvm OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING JANUARY 13, 2003 The following are the minutes of the regular meeting of the Columbia Heights City Council held at 7:00 p.m. on Monday, January 13, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. Associate Pastor Janice Bomhofl, of First Lutheran Church gave the invocation. Associate Pastor Janicc Bomhoft administered the Oath of Office to Julienne Wyckofl; Mayor. City Clerk, Bill Elrite, administered the Oath of Office to Councilmember Tammera Ericson and Councihnember Bruce Kelzenberg. Kelzenberg thanked eye,Tone for voting and stated that he is looking forward to the challenge of the Ericson also thanked eveo, one for taking part in the election. She thanked her children, eveo'one present, and the people watching at home. ~(~,cl~off thanked Sue Amundson for her.[hiendship and campaign help, and thanked her Mother and her sister. ~¥ckoff addressed two prior residents who were present. Wyckoff thanked DepuO' C/0' Clerk Muscovitz fi~r her assistance. }t~vckoff spoke to Councihnembers about her hope for the New Year, and asked members to put the pas! behind them, and to show respect for the residents of Columbia Heights. Wyckoff stated that she takes this .lob ve~T seriously and considers it an honor. She thanked everyone for their support. CALL TO ORDER/ROLL CALL Mayor Wyckoff called the meeting to order at 7:10 p.m. Present: Mayor Wyckoff, Councilmember Williams, Councilmember Nawrocki, Councilmember Ericson, and Councilmember Kelzenberg PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA Nawrocki requested a Point of Personal Privilege to comment. He congratulated the new Mayor and new Councihnembers. He spoke of the progress of our communit),, his histoO' in the communiO,', and his pride to be part of the progress into the future. He spoke of the difference between Cio¢ needs and desires. He rqferred to mandates and the anticipated pressure on taxpayers and properO, owners. He indicated that our recreation programs are in the upper 25 percent of area conununities, tie stated that we have good str~f, working with good equipment, but does not feel that Mr. Fehst is performing as he should. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS Proclamations - none Presentations - none City (ounci] Minutes January 13, 2003 Page 2 of 9 Introduclion of New Employees Larry Scott, Liquor Store Manager. introduced Timothy Gouras, as the Assistant Liquor Operations Manager. Mr. Gouras comes to the City with eighteen years of experience. Mr. Gouras thanked Council for the opportuniO; to work in the City of Columbia Heights. Larry Scott also introduced Angela Rowe as the Liquor Store Supervisor. She has sixteen ):ears experience in management. Ms. Rowe thanked Council for the opportunity to work as the new Liquor Store Supe~n4sor. [3~vckoff asked (f the new MGM liquor store has impacted our business. Scott asked that residents visit our slores, and see that our prices are competitive, staff is helpful, and to know that eveo' peru0, of profit benefits residents of the CIO'. He stated there would be an impact on our business with this competition. Tom Johnson, Chief of Police, introduced Candy Campbell, Secretary II-~, Police, and gave her background. Ms. Campbell thanked Councilmembers for the opportuniO, to work for the Cio'of Columbia Heights. Recognition - none CONSENT AGENDA Walt Fehst, City Manager, reviewed the consent agenda items. A) Consent agenda 1) City Council Meeting Minutes for Approval Motion to approve the minutes of the December 16, 2002, regular City Council meeting as presented. Nawrocki corrected Page 13, the name "Deann " should have been "Deanne " and "he" should have been "she". Page 17 reference to "MN League of Cities" should have been "National League of Cities ". 2) Boards and Commissions Meetin~ Minutes a) Motion to accept the November 19, 2002 minutes of the Economic Development Authority. b) Motion to accept the January 7, 2003 minutes of the Planning and Zoning Commission. c) Motion to accept the December 10, 2002 minutes of the Park and Recreation Commission. d) Motion to accept the October 17, 2002 minutes of the Charter Commission. 3) Authorize agreelnent with Rapids Graphics & Mailing for printing, publishin~ and distributing the City Newsletter for 2003. Motion to enter into an agreement with Rapid Graphics & Mailing for printing, publishing, and distributing the City newsletter based upon their proposal of a yearly cost of $17,964 For four publications in 2003; and Furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. ('itu C OLInCil Minutes .}anua~, 13, 2003 Pa? 3 of 9 ~'~t~wrocki congratulated stqff on the m~mber of bids received, and indicated that the Iow bid was less than the price paid last year. 4) Approve Business License Applications Motion to approve the items as listed on the business license agenda for January 13, 2003 as presented. 5) Approve Payment of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 10 138 through 101721 in the amount of $4,010,689.67. Motion by Williams, second by Nawrocki to approve the Consent Agenda items, with noted corrections to the minutes of the last meeting. Upon vote: All ayes. Motion carried. PUBLIC HEARINGS A) Public Hearing called for Revocation/Suspension of Rental Housing License at 1429 42''d Avenue. Mayor Wyckoff closed the Public Hearing Regarding the Revocation or Suspension of the Rental License at 1429 42® Avenue N.E. in that the property oxvner has received a extension to complete the work on the outside of the building. B) Second Reading of Ordinance No. 1450, being an Ordinance regarding the sale of 325 Summit Street. Motion by Williams, second by Nawrocki, to waive the reading of Ordinance No. 1450, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Fchst listed the background on the sale of this property and the adjacent one-acre site proposed for development. He referred to the question of developing a larger area and indicated that this is the proper size for a development in this area. Nawrocki staled he did not receive a cop), of the sale and development agreement. Jim ttoefi. CiO: .4ttorn~v, indicated this wouht be a standard purchase agreement. Nawrocki referred to the previous discussion regarding an easement for Mr. Gore&k, assuring that trucks have room to back up to his building. Fehst stated this is not in writing, but is understood that an easement wouhI be inclur&d during development of the adjacent proper(v. Additional access was discussed. Nawrocki requested the record show that an allowance wouhl be made so Mr. Gom&k would be able to get ~o his building. Motion by Williams, second by Nawrocki to adopt Ordinance No. 1450, being an ordinance pertaining to the sale of City-owned property at 325 Summit. Upon vote: All ayes. Motion carried. ORDINANCE NO. 1450 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977 AUTHORIZATION TO CONVEY CERTAIN REAL ESTATE LOCATED AT 325 SUMMIT STREET NE The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights, a Minnesota municipal corporation, may convey unto Michael Gondek, the real property described as follows, to wit: CiD, (ouncil Minutes January 13, 2003 Page ~- of 9 Tract A: Lot 18 & that part of Lot 17, Block 68, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota, lying northeasterly of the following described "Line 1" and southeasterly of the lbllowing described "Line 2". Section 2: The Mayor and City Manager are herexvith authorized to execute a deed to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the purchase agreement. Section 3: This Ordinance shall be in tull force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: December l6,2002 January l3,2003 January l3,2003 C) Second Reading of Ordinance No. 1451, being an Ordinance amending Ordinance No. 1447 Designating certain land use of public properties (Lomianki North). ~}5,ckoff indicated this Ordinance wouht remove the park designation fi'om this proper(F. Motion by Williams, second by Nawrocki, to waive the reading of Ordinance No. 1451, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Tim Johnson, Ci0, Planner. indicated this move is toward the potential development of the North Lomianki property. The Planning & Zoning Commission reviewed the properO, and along with Staff recommends removal of the park dedication status. Nawrocki stated he did not receive a cop3: of the sales agreement. He indicated that neighbo~7' do not want the park dedication removed, but if there is development they request a burm with hmdscaping. Nawrocki questioned review of the site plan. Johnson indicated the Planning and Zoning Commission wouht do this review. Nawrocki indicated his past support for this development, but if buffering is not included in the agreement he is reluctant to give his support. Nawrocki referred to a complaint received regarding trucks blocking the alley by the business on 39tt' and California. Fehst stated that the times for loading and unloading ar~ liberal and C/0' code references vehicles not being parked "more than 24 hours ". Fehst stated the need for this ordinance to be amended, especially regarding dead end alleys. He stated that Officers have responded to complaints received and talked to the drivers, who cooperated and moved their vehicles. Nawrocki stated this was not an acceptable solution. Ericson stated that if the ordinance were changed anti the alley became blocked, the procedure wouht be the same, only the consequence would change. Wyckoff suggested the Planning and Zoning Commission address this. Hoeft stated he could work with staff to create the language to amend the ordinance. Kelzenberg asked if there was a~O, option other than this being a dead end. Fehst stated the proposed business would not use the alley for loading and unloading. The home at the end of the al/er could be purchased to allow trqffic a flow through. I~vckoff stated this was a hard decision, but given anticipated financial concerns and that this wouhl keep a business in Columbia Heights, she wouhl vote affirmative when considering what ia' best for the whole of the community. CiU Council Minutes January 13, 2003 Pagc 5 of 9 6~lrol Ford. 3942 Main Street. indicated the discrepancies she was giving regalxling the amount of' parkland in the ciO.', and referred to parkland in other cities. She indicated the percentage of people versus parkland. Ford suggested the proposed business be placed in the industrial area, and stated !f they were allowed to buiht at this location that there is no guarantee this area would not end up looking as bart as the imhtstrial area. She indicated that she called 911 regarding the vehicles blocking the alley, and indicated the need to trespass through their parking lot to get out of &e alley. She suggested taking Block 70, Lot 30 and making it a round a bout. Chief Johnson stated that vehicles have been moved when requested and there has been complete cooperation. He and Hoeft will look at the ordinance to find an answer to help eveo~one. Dave Petersons. 3950 Main Street, indicated that only one-third of the taxes, or about three cents per citizen per month fi'om the proposed business, woukl go to our communRy He offered to biO, th e proper(v. Motion by Williams, second by Nawrocki to adopt Ordinance No. 1451, being an ordinance amending Ordinance No. 1447, designating certain land use of public properties in Blocks 73, and 100, Columbia Heights Annex (Lomianki Park). Upon vote: All ayes. Motion carried. ORDINANCE NO. 1451 BEING AN ORDINANCE AMENDING ORDINANCE # 1447; BEING AN ORDINANCE DESIGNATING CERTAIN LAND USE OF PUBLIC PROPERTIES IN BLOCKS 73, AND 100, COLUMBIA HEIGHTS ANNEX The City Council of the City of Columbia Heights does ordain: Section 1: That Section 1 of Ordinance # 1447 which states: The following properties shall be designated tbr park usage: Lots 19-30 and the Westerly 75 feet of Lot 18, inclusive, Block 100, lying betxveen 38th and 39m Avenues with a proposed use as a play park area. Lots 23 through 30, inclusive, Block 73, proposed as a nature park. Is hereby amended to read as follows: The Ibllowing properties shall be designated tbr park usage: Lotsl9-30 and the Westerly 75 feet of Lot 18, inclusive, Block 100, lying between 38th and 39th Avenues with a proposed use as a play park area. Section 2: That section 2 of Ordinance # 1447 which states: That the following described parcels be designated lbr continued industrial use: Lots 16 through 18, except for the westerly 75 feet of Lot 18, Block 100; and Lots 16 through 22, Block 73. Is Hereby amended to read the same above: That the folloxving described parcels be designated for continued industrial use: Lots 16, through 18, except for the westerly 75 feet of Lot 18, Block 100; and Lots 16 through 22, Block 73. Section 3:This ordinance shall be in tull lbrce and effect from and after 30 days after its passage. First Reading: December 16, 2002 Second Reading: January 13, 2003 Date of Passage: Janua~~ 13, 2003 Git\ (otmcil Minutes January 13, 2003 Page 6 of 9 D) Second Reading of Ordinance No. 1452, being an Ordinance regarding the sale of 3929 California Street. Motion by Williams, second by Nawrocki, to waive the reading of Ordinance No. 1452, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Nawrocki indicated concerns regarding noise and gave the histoo; of the area, and the transactiot~ lo obtain the land. One area was for an active park; one area for a passive park and this area was intended for a potential building. The proposed owner has maintained his current properO,,; has worked with staff; has shown good fitith; and is willing to move his building as close to the railroad as possible. Jobs created would be very important. IlXilliams stated he would make the ntotion, but would vote against the sale. His preference wotdd be to buiM homes rather than an industrial business. Motion by Williams, second by Nawrocki, to adopt Ordinance No. 1452, being an ordinance regarding the sale of City-owned property at 3929 California Street. ~5,k~wrocki indicated this area was zoned industrial and that designation has never changed, t-le asked that staff and residents keep in contact. Nawrocki asked that when the site plan is presented to the Planning and Zoning Commission that he and residents' are notified of the meeting, Upon vote: Williams, nay; Kelzenberg, aye; Ericson, aye; Nawrocki, aye; Wyckoffaye. 4 ayes 1 nay. Motion carried. ORDINANCE NO. 1452 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977 AUTHORIZATION TO CONVEY CERTAIN REAL ESTATE LOCATED AT 3929 CALIFORNIA STREET NE The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights, a Minnesota municipal Stauffacher, the real property described as folloxvs, to wit: corporation, may convey unto Glenn Lots 23-30, Block 73, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. Section 2: The Mayor and City Manager are herewith authorized to execute a deed to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the purchase agreement. Section 3: This Ordinance shall be in full lbrce and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: December 16,2002 January l3,2003 January l3,2003 ITEMS FOR CONSIDERATION Other Ordinances and Resolutions - none Bid Considerations - none Other Business 1 ) Appoint 2003 Council President and approve 2003 Council/Staff Liaison Assignments. fYyckqfflindicated that the Council President would take over the duties of M~o,or ~fishe is absent or steps out of a meeting. Motion by Nawrocki to appoint Bruce Kelzenberg. City ( ouncil Minutes January 13, 2003 Page 7 of' 9 Kelzenbergfelt did no! have enough experience for the position. No second was received. Motion by Ericson, second by Kelzenberg, to appoint Robert Williams as Council President. Upon vote: Williams, aye; Kelzenberg, aye; Ericson, aye; Nawrocki, nay; Wyckoff, aye. 4 ayes- 1 nay. Motion carried. Wyckoff stated that the Council President would be seated next to the M~o, or at Council meetings. Wyckoff read the list of proposed Council Stqff Liaison assignments. Motion by Williams, second by Naxvrocki, to approve the established 2003 Council Staff Liaison Assignments. Upon vote: All ayes. Motion carried. ADMINISTRATIVE REPORTS Report of the City Manager Fehsl referred to the State budget shortfall. Every employment position that becomes available will he reviewed to determine if it should be filled. Wyckqff asked for an update on the newsstand ordinance. Hoefi stated there was initial concern from companies that locate newspaper stands. This was not an issue during the construction on Central Avenue, but fitture contact is anticipated. In a similar case, the Supreme Court did rule .tin,or of municipalities. We are willing to listen to concerns and suggestions. Upcoming Work Session Items · City Manager expenditure limit · Award of proposal for utility rate study · Purchase of sidewalk sweeper from the State contract. Wyckoff added: discussion regarding appointments to various commissions. Report of the City Attorney - none CITIZENS FORUM Aaron Magnusen asked !/'the Highlander restaurant was for sale. Wyckoff stated she was not aware was for sale, but was temporarily closed and hoped it would reopen next year. COUNCIL CORNER Williams · Thanked his colleagues for voting him Council President. · Asked what the Values First values for January were. (Ericson indicated they were Respect, Regard, and Consideration) These should be announced monthly. · Would like to revive the Youth Initiative Commission. · Informed residents that do not have cable T.V. that Universal cable (which includes the four government channels) is free. There is no set up fee or monthly fee for this service. ('itx Council Minutes January 13. 2003 Page 8 of 9 Ericson stated that when she called for service she was told there was a set up fee. Fehst indicated this was incorrect i~formation. I'ffyckoff stated that St. Paul gives their seniors a five percent discount on cable rates. · Spoke of respect for staff and the City Manager. The City Manager is doing an excellent job. · Pray for our health, and the peace and prosperity of our city. Kelzenberg · Indicated his desire to be the Park and Recreation Commission liaison and felt that there are things here that need to be done. Would like to see changes to benefit the youth of the City. Ericson · We need to focus on the parks we have to make them better. The Planning and Zoning Commission will discussion possible park dedication fees to help improve the park system. · Rising to New Heights will hold a Housing Fair on April 6, 2003. Nawrocki · Stands by his remarks regarding the City Manager. · Requested his proposed schedule for council work session meetings be approved. This would make it easier for him to attend another meeting on the first and third Mondays of the month and alloxv the Traffic Commission liaison to attend that meeting. He indicated holding work sessions on the fifth Monday of those months would free up the first Monday of the following month. He recommended these meetings begin at 8:00 p.m. He felt there should not be xvork sessions as decisions are make which impede resident knowledge. Fehst indicated the intention to bringfo~Tvard and set meetings each month. Str¢f wouhl work with whatever Council decides regarding meeting times, but understood that the majoriO; of Councilmembers wished to leave the start time at 7.'OO p. m. and to ask the Traffic Commissio~ to begin their meetings at 6:30p. m. I4~rckoff stated that with the amount of material to cover and that staff and Council members need to get up early, beginning later would not be the best choice. Work session meetings ou the fifth Momh(r would not be a problem. Legal holida),s that fall on Mondr(v's would allow :¥awrocki to attend his meetings. Williams stated that staff would agree to the earlier time, but would cause some hardships, tie requested meetings be addressed one month at a time. Nawrocki stated he would argue stronger on the validity of work sessions. The home owned by Vi Tabb on Reservoir Boulevard has trash in the front yard and appears to have a car cleaning business in the yard, which overflows onto the street. Naxvrocki indicated the compliance date he received was January 15th. Fehst indicated he spoke to the owner, and it is her nephew that is responsible. She is aware that we will enforce City Code. Relayed concerns from a neighbor on the University Avenue liquor store regarding an excess number of customers rising the alley. The resident suggested a concrete barricade. Nawrocki suggested a fence. Citx ( otmeil Minutes ,lant~ary 13. 2003 Page t,~ of 9 Fehst stated the current ordinanee impedes alley-to-alley traffic. He indicated that we would prefer people used the business entrance. Nawrocki asked that this be reviewed and a report he given regarding pros and eons. · Questioned a green sheet item regarding the Main Street Revitalization group versus Rising to New Heights. Ericson stated that the Rising to New Heights group is a private organization and suggested Counci/member Nawrocki contact them. W3'ckoff offered an information booklet for his review. · Questioned ifFehst had contacted the National League of Cities as he requested. Fehst indicated he has called the representative twice and has not received a response. Nawrocki stated he could try to contact them. Wyckoff There will bc changes to bus route 801, from 41~t Avenue to Apache Plaza. Night service will be reduced to every one hour instead of one-half hour. The proposed change will begin in March. The outdoor sanitation facility will be removed from the University Avenue liquor store and the windows will be washed to comply with City ordinance. A resident did express that the facility was preferred to people urinating in the alley. For it's 75th anniversary the Library will select a patron of the month. The first patron chosen was Mr. Nawrocki ~vho holds library card number one. Wyckoffread the article from the library brochure and congratulated him. Relayed a positive call regarding our Police Department, specifically Val Dietz. Chief Tom Johnson has asked that she encourage residents to call 911, not only for emergencies but any issue, and to feel comfortable calling him or Capt Roddy rather than calling the City Council with complaint items. If residents are not satisfied with the response from the Police Department they can then call Council members. She suggested that residents should not hesitate to call her, but should also feel comfortable calling our Police Department. Wyckoff invited students to come forward and introduce themselves. Nw,~'rocki requested the CiO' Manager again list the agenda for the upcoming work session. Fehst repeated the items. ADJOURNMENT Mayor Wyckoffadjourned the meeting at 9:00 p.m. Patricia Muscovitz, Deputy City Clerk OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION DECEMBER 2, 2002 I. ROLL CALL II. II1. Members Present: Anderson, Carlson, Goodman, Stumpf, Sturdevant Sta fl' Present: Kath)jean Young, Assistant City Engineer Tom Johnson, Police Chief Bill Roddy, Police Captain APPROVAL OF NOVEMBER 4, 2002 MINUTES Motion by Sturdevant, second by Anderson, lo approve the minutes of November 4, 2002. Motion carried unanimously. OLD BUSINESS A. REQUEST TO RES~I RI(;T PARKING ON CENTRAL AVENUE Ms. Nancy Ebncr, owner of Michael Anthony Hair Salon at 3928 Central Avenue has requested re,stricted parking in front of her establishment. Tile tenants of the apamncnt building to tile north at 3932 Central Avenue park in tiao street instead of thc parking lot behind the building. Ms. Ebncr believes this has a ncgalive inapact on her business for availability of parking spaces for clie,ntele,. Police ChicfJohI~son indicated thc Police Department has spoken with AACAP about thc on-street parking and the use of thc parking lot behind the building. The Police Department will be enforcing tile six-hour parking restriction and indicated that there is no obvious reason why AACAP residents aren't parking in the lot behind the- building. Staffprcscnt a draft oFa suggested letter to be sent business oxvners along thc west side of Central Avenue to get opinions on what, if any, the parking designations should bo in front of their businesses. Commission members suggested a deadline be added so as lo get a response in a timely lllanlqcr. Staff will report results fi'om thc business owners at the February meeting. OTHER OLD BUSINESS I'X~ OllC. Official Proceedings Columbia Heights Traffic Commission December 2, 2002 Page 2 NE\V BUSINESS NOlle. OTI-tER NEW BUSINESS HOllO. VII. REPORTS A. ('ITY ENGINE~ER Visibility concerns wore expressed at the SE corner of 44th Avenue and 5th Street at the meeting in November. The City Forester did investigate the concern and determined thoro was a visibility violation. He indicated it would bo taken care of by City staiT. The N\V corner ol~40th Avenue was not £ound to be in violation of thc visibility ,ol'di~l;lllcc. B. POLICE CttlEt: Commission Goodman had suggested a Yield sign bc placed at 47d Avenue and asked Police Chief Johnson to review accidents in this area. Police reports showed that in thc past 3 years there had boon 5 accidents at thc corner o¢42® Avenue and Polk Street, winter related. Nlotion by Goodman, second by Sturdevant, to call a Public ltcaring for the N'Iarch ~()0~ mooting to determine thc t~asibility of installi% a Yield sign either on 42'~d Avenue or Polk Slrect. Motion carried unanimously. ('. (,OMMISSIONERS Chairperson Carlson thanked staff fei' their efforts during the past year and wished everyone a happy holiday season. O fTicial Proceedings Columbia lqeights Tra£fic Commission December 2, 2002 Page 3 VIII. ADJOURNMENT Motion by Stumpf, second by Anderson, to adjourn the meeting at 6:55 p.m. Rcspectt'ttlly submittcd, Commission $ccrcta~'v COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES January 7, 2003 Tile meeting was called to order by Chair, Barbara Miller at 7:05 p.m. Those members present were Patricia Sowada, Barbara Miller, Nancy Hoium, Council Liaison Julienne Wyckoff, and Becky Loader. Board members not present were David Holmgren and Catherine Vesley. It x~as moved, seconded, and passed to approve the minutes of the December 3, 2002, Board meeting as mailed. Bill list dated 12/16/02 was reviewed. It was moved, seconded, and passed that they be paid. It was moved, seconded, and passed that they be paid. It was moved~ seconded, and passed that they be paid. Bill list dated 12/23/02 was reviewed. Bill list dated 12/31,/02 ,aas revie~ved. The 2002 accounting was reviewed. Bill list dated 1/13/03 of 2003 bills was reviewed. It xvas moved, seconded, and passed that they be paid. The 2003 accounting was reviewed. New line items 2182 for electronic databases and 2189 DVD's have been approved and added to the accounting. Old Business: l. Budget update was provided. The City set the levy at $4,817,984.00. The State budget plans are unknown at this time. Expenditures will be made for maintenance items and immediate needs. Other expenditures will be handled conserw'atively. 2. A 75th Anniversao' update was given. Januao"s patron of the month is Bruce Nawrocki. A picture has been taken and appears on the bulletin board, web page, and cable channel. This will be a monthly event with a different patron honored each time. The Adult Reading Program started and has the theme of "Celebrate Books". Board members were encouraged to participate. 3. A tbllow-up report on the Barnes and Noble fundraiser was given. The Library,' raised $2,695.85. A t'ollow-up letter to Barnes and Noble regarding allegations of inappropriate solicitation was reviewed. 4. 107 books were collected for Project Bookshelf and delivered to SACA. 5. The part-time raises were approved tbr 2003 by the City Council. 6. The tbllowing licensing For electronic databases have been purchased: Science Experiments online, Groliers. and Novelist. These databases were contracted in order for Columbia Heights to be included in tile lntranet of the Count>' Library. ,At this time Science Experiments and Groliers are operational. Novelist will be made available in the next few days. 7. File article on the Minnesota Library Council was reviexved. 8. Article on the future of the State Library agency was discussed. Ne~v Business: 1. A consultant from Advanced Energy Management, Becky Loader, and Kevin Hansen, Public Works Director, met to discuss Adult Reading Room li~ting needs at the Library. The possibility of the library participating in the same program used by Public Works offered by Xcel Energy Lighting was explored. It was determined by the consultant that the Library would be eligible for the program. The necessary documents will be compiled and taken before the City Council to upgrade the lighting in the Adult Reading Room and remove the ballasts and 8-foot lights that are currently in use. 2. Tom Sherohman has requested the use of the library activity room, in conjunction with the Frank Theatre. The library' would provide a space for actors to do a read-through of potential plays. Participants are professional actors from the area and the readings would be open to the public. The Board was very excited about this potential use of the activity room. 3. The new chairs for the Boardroom are currently being used. Board members are very pleased with them. 4. The Library Journal circulation article was reviewed. 5. The thank you letter to Joanna Plante for her recent donation to the Library was reviewed. 6. The article from Public Libraries about therapy reading dogs was reviewed. 7. Crossover statistics were reviexved. 8. Report on e-books was discussed. 9. Town Hall meeting sponsored by Star/Tribune to be held t/22/03 was discussed. The Columbia Heights Library and 3 Anoka County Library branches have been chosen as sites for a discussion relating to the U.S. response to terrorism. Individuals must register and the Star Tribune will provide a facilitator along with all materials for the program. Memos concerning this event from Bev Flaherty, Anoka County Director, dated 12/23 and 12/30 were reviewed. I0. The deficit article from the League of Minnesota Cities Bulletin was reviewed. I 1. Tile editorial from the Minneapolis Star Tribune dated 12/8/02 was discussed. 12. The next Library Foundation meeting date was set for February 6th, 2003, at 7:00 p.m. at the library. Two S25.00 contributions made by individuals who attended the recent fundraiser at the Heights Theatre were recognized. 13. On 1/2/03 an incident was reported of two men who printed inappropriate material from the lnternet. They were confronted by the Supervisor on duty and asked to leave. This incident sparked a discussion to set a policy about the need to limit access to the terminals by only I person at a time. It was moved, seconded, and passed to change the lnternet Policy to read that only one person can have access to the browser at a time. 14. Minutes from the Anoka County Librar3,' Board meeting were reviewed. 15. Community Development is working with Nath Companies concerning the purchase of land behind White Castle and La Casita. The City is reviewing the K-rnart site tbr possible redevelopment. There being no further business the meeting ~.as adjourned at 8:30 p.m. Respectfully submitted, Jeanme M. Schmidt Secretary to the Library Board of Trustees. The ('itl' ~' Cohtmhia Heighls does not discriminaw on zhe basis of disabiliG, bt lhe admission or access lo, or treatment (;r eml)/~O,menl in, its sero,ice& pro,~r~m~s, or ~ctivilies. Upon request, accommodation will be provided to ~dhm' indiWdual.s' with disabilities to parlivipate in ~1l E'ilx' (?f Columbia Heights services, programs, and activities. CHARTER COMMISSION DINNER MEETING MINUTES THURSDAY, JANUARY 16, 2003 '~"t ~ =c 6 P.M. : :'~ ": NICKLOW'S CAFE SPRING LAKE PARK, MN CALL TO ORDER The meeting was called to order at 6:08 P.M. by President Ted Landwehr. ROLL CALL Members present: Bill Antzaras, John Banyard, Bob Buboltz, Mel Collova, Jim Fowler, Mike Hartel, Ted Landwehr, Janis Larson, Tom Ramsdell, Clara Schmidt, Joe Sturdevant, Theresia Synowczynski Members absent and excused: None Members absent and unexcused: Charles Christopherson, Nancy King The Council Liaison, Bobby Williams, was not present (out of town). The City Attorney was not present during the meeting. STATUS OF MEMBERSHIP The Recording Secretary reported that today she learned from the Chief Judge's office that Ted Yehle will be appointed to fill the vacancy created by Tami Ericson. As Theresia Synowczynski's term ends in January, there will be another vacancy on the commission to fill. As the Chief Judge does not have any applications on file at this time, this vacancy will be advertised on our local cable station, and on our city's website. Members were encouraged to tell other citizens about the vacancy and how to apply. APPROVAL OF MINUTES Motion was made and seconded to approve the minutes of the October 17, 2002, meeting as presented. Motion passed unanimously. CORRESPONDENCE None. OLD BUSINESS President Landwehr stated that the charter amendments pertaining to the reading of ordinances and the spending limit for the City Manager were approved at the general election in November. The charter amendments pertaining to changing the control of the Police Department from the Mayor to the City Manager did not pass. NEW BUSINESS New Charter Pages New pages for the charter were prepared based on the amendments that passed at the general election, and they were distributed to commission members via the packet sent regarding tonight's meeting. This means page 6 of the charter, Chapter 3, Section 19 (Procedure on Ordinances) and page 16 of the charter, Chapter 6, Section 56 (Purchases and Contracts) were revised to reflect the amendments that passed. 2002 Charter Commission Annual Report The Recording Secretary had prepared the annual report for the commissioner's review and approval. Motion was made and seconded to approve the annual report as presented, and the Recording Secretary was directed to forward it onto the City Clerk and Chief Judge. Recognition of Outgoing Charter Commission Members At this nme, President Landwehr thanked Tami Ericson and Theresia Synowczynski for their years of service to the commission and presented them both with thank you letters. Both Tami and Theresia served in the role of President during their terms. He explained that they will both be recognized at an upcoming Council meeting, and that the Recording Secretary would be in touch with them in the near future, advising them of the date. Verification of Phone Numbers/E-Mail Addresses of Members The Recording Secretary passed out slips for members to verify their current phone numbers and e-mail addresses. NEXT MEETING DATE The next regularly scheduled meeting will be Thursday, April 17, 2003, at 7 p.m. at Murzyn Hall. ADJOURNMENT Motion was made and seconded to adjourn the meeting at 6:15 p.m. FoLlowing the meeting's adjournment, a delicious dinner was enjoyed by fifteen commission members, some of whom were accompanied with a guest. The City Attorney and the Recording Secretary and her guest were also present for the dinner, for a total of 28 people. Respectfully submitted, Carole J. Blowers Recording Secretary 1-16-03 Page 2 of 2 Pages COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: January 27, 2003 AGENDA SECTION: , ORIGINATING DEPARTMENT: CITY MANAGER'S N O: - ' ~ - '; Admini strati on APPROVAk ITEM: Establish Date f'or Annual Board BY: LindaMagee BY: of Review DATE: January 17, 2003 DAT~ NO: Anoka County has requested that we select the date for the required annual Board of Review during the month of' April. The date tentatively agreed upon is Monday, April 7, 2003 at 7:00 p.m. Staff recommends the Council adopt the following motion: Recommended Motion: Move to set the date for the Local Board of Review meeting for Monday, April 7, 2003, at 7:00 p.m. in thc City Council Chambers. COUNCIL ACTION: COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: January 27, 2003 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 5-A-3 CITY MANAGER'S APPROVAL Meeting BY: Walt F ehst BY: &'.~/~/~;'~'~//~ ~'~' ITEM: Establish Work Session Dates for February 2003 DATE: January 22, 2003 DATE: NO: It is recommended that Work Session meeting dates be scheduled for Monday, February 3, 2003 and Tuesday, February 18, 2003, beginning at 7:00 p.m., in City Hall Conference Room 1. RECOMMENDED MOTION: MOTION: Move to establish Work Session meeting dates for Monday, February 3, 2003 and Tuesday, ?ebruary 18, 2003, beginning at 7:00 p.m., in City Hall Conference Room 1. COUNCIL ACTION: COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of: January 27, 2003 AGENDA SECTION: ORIGINATING CITY MANAGER'S NO: .. - DEPARTMENT: Community APPROVAL · *- Development ITEM: Approve One Year Extension of BY: Mark Nagel BY: ~ Agreement with the Center for Energy DATE: January 3, 2003 ' ~ and En¥ironment BACKGROUND: In 2000, the City of Columbia Heights entered into an Agreement with the Cemer for Energy and Environment/Community Revitalization Resources to provide housing rehabilitation programs and services, primarily through MHFA, to Columbia Heights residents. This non-profit company provides loan and grant housing rehab programs to a number of other public agencies, including Anoka County HRA, City of Anoka, City of Blaine, City of Fridley, and the City of Richfield. The performance of CEE/CRR has been excellent with 139 loans and grants in various housing rehab programs closed totaling $1,850,259 in just 2 years. The most popular program has been the Community Fix-Up Fund, which as of November 2000 has made over $1 million in loans. This program is a joint eflbrt of the City of Columbia Heights and MHFA and has about $15,000 in matching funds remaining. The extension of the current agreement will enable the expenditure of the Community Fix-Up Funds as well as access to a variety of MHFA programs. To accomplish this extension, it is necessary is to approve the attached amendment. RECOMMENDATION: Staff recommends Approval of a One Year Extension to the Agreement with CEE/CRR for processing loans to residents xvith the remaining funds. RECOMMENDED MOTION: Move to approve the One Year Extension to the Agreement for Administrative Services between CEE and the City of Columbia Heights through December 31, 2003. Attachments COUNCIL ACTION: h ,CcnseF.¢2083 ,Ci Extensien of CEE Agreement December 17, 2002 Mark Nagel City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421 Dear Mark: T have enclosed a Contract Amendment that will extend our current loan origination agreement with Columbia Heights for one additional year until :[2/31/03. This is the contract that offers the Discount loan program in conjunction with the City of Columbia Heights, the Minnesota Housing Finance Agency, and the Center for Energy and Environment. The Discount Loan program was originally scheduled to end in the summer of £002. Since that time, MFHA lowered their rates from 8% to 7.5% and then again to 6.5%. Because of the change in interest rates, the discount amounts kava been much lower than anticipated and, for this reason, the funds budgeted have been spent at a slower pace than expected. Z have a meeting scheduled with MHFA in ganuary to discuss a deadline for the final use of these funds. Z should know more after this meeting, and will contact you at that time. In the meantime, if you have any questions, please feel free to contact me at 6]2-335-588:[. EE/CRP, Program Administrator AGREEMENT FOR ADMINISTRATIVE SERVICES Between CENTER FOR ENERGY ,AND ENVIRONMENT And THE CITY OF COLUMBIA HEIGHTS (Discount Loan Origination Agreement) The Agreement, made the t 8th day of August, 2000, by and between the CITY OF COLUMBIA HEIGHTS, a public body corporate and politic under the laws of the State of Xlinnesota, (the :~EDA"), and the CENTER FOR ENERGY AND ENVIRONMENT, a 501 (<:)(3) non-profit corporation, with its offices at, 21 I North 1st Street, Suite 455, Minneapolis, .Xlinnesota 55401 (the ~'Contractor") is hereby amended. Section 6.1 of the agreement shall read: Term and Termination Unless earlier terminated as provided in the ~bllowing paragraphs, this Agreement shall become effective on August l $, 2000, and continue through December 31, All other sections of the contract shall remain as written in the original agreement. IN WITNESS WHEREOF, the parties hereunder set their hands as of the date written below: CITY OF COLUMBIA HEIGHTS BV City Mayor Date CENTER FOR ENERGY AND ENVIRONMENT S~eldon Str0m? Executive Director D at e/'-"~/~///R ~ BM Date City Manager TAX ID 41-1647799 T:' ~'crcln'~CCNrP&C-~ACFIVE~O0 CRR r~sc~604 Columbia tits Disc Amend 1.doc December 5, 2002 5 C:ty Discount Loan Program CEE! Doc ~450 LOAN ORIGINATION AGREEMENT This LOAN ORIGINATION AGREEMENT ("Agreement") is made this / ~>'d~y of ~, 2000, by and between THE CITY OF COLUMBIA HEIGHTS, with offices at 590 T~ Avenue NE, Columbia Heights, MN 55421 ("CITY"), and CENTER FOR ENERGY AND ENVIRONMENT, with offices at 211 North 1 st Street North, Suite 455, Minneapolis, Minnesota 55401 ("CEE"), '~ RECITALS CITY has a need for certain professional services and desires to retain CEE to provide said sen'ices, all subject to the terms and conditions contained in this Agreement. CEE is qualified to provide the desired professional services and desires to provide said services for CITY, all subject to the terms and conditions contained in this Agreement. CEE has applied for and received funds from the Minnesota Housing Finance Agency (MHFA) under the MHFA Community Revitalization Program (CRV). Funds provided under the CRV shall be used to write down the interest rate on MHFA loans originated by CEE for borrowers in the City of Columbia Heights. Funds for the interest write down shall be provided by MHFA, the Metropolitan Council and the City of Columbia Heights. NOW, THEREFORE, in consideration of the foregoing and the mutual promises contained in this Agreement, the parties agree as follows: 1. Sero'ices/Scope of Work CEE shall originate MHFA discount loans as described in the program description in EXHIBIT A. 2. Compensation CITY shall compensate CEE for the Services as follows: 2.1 CITY shall pay an Administrative Fee of $125.00 for each loan originated under this agreement. The Administrative Fee shall compensate CEE for the administrative costs of processing the MHFA discount loan. Mortgage filing costs shall be paid by the borrower. 2.2 CEE shall submit to CITY, on a monthly basis, invoices for services performed under this Agreement. CEE shall provide a copy of the loan note and MHFA Columbia Heights Discount Loan Program Agreement Page o Lender's Certificate as documentation of the discount loan origination and sale with each invoice. CEE shall also provide on a monthly basis, a program activity report showing the amount of funds used through the reporting period and the remaining balance of funds available. 2.3 CITY shall pay each properly submitted invoice within thirty (30) days after submission of the invoice by CEE. CITY's Obligations CITY shall provide up to $50,000 to write down the interest rate on MHFA loans originated by CEE. CITY shall advance $25,000.00 to CEE upon execution of this agreement. 3.2 CITY shall make reasonable efforts to respond promptly to requests from CEE for information and approvals regarding the services to be provided under this Agreement. CEE's Obligations 4.1 CEE shall use its best efforts to provide services under this Agreement in a professional manner consistent with the care and skill used by reputable members of CEE's profession. 4.2 CEE, and all of its employees or agents, shall comply with all statutes, ordinances, rules, regulations and other laws applicable to the provision of services under this Agreement. 4.3 CEE shall not engage in discriminatory employment practices against any employee or applicant for employment and shall in all respects comply with all federal, state and local laws, regulations and orders, including without limitation, Chapter 363 of the Minnesota Statutes, as amended from time to time. Failure to comply wdth the provisions hereof shall be deemed a material default under this Agreement. Right to Audit 5.1 CEE shall maintain accurate and detailed records, in accordance with generally accepted accounting principles consistently applied, for all loans originated under this Agreement. CITY has the right to inspect, examine and makes copies of any or all books, accounts, records and other writings of CEE relating to the loans originated under this Agreement. These audit rights shall be extended to CITY or to any representative designated by CITY. Audits shall take place at times and locations mutually agreed upon by both parties, although CEE must make the materials to be audited available within one (1) week of the request for them. Costs incurred in undertaking the audit will be borne by CITY but costs Columbia Heights Discount Loan Program Agreement Page 2 o incurred by CEE as a result of CITY exercising its right to audit will be borne by CEE. Term and Termination 6.1 Unless earlier terminated as provided in the following paragraphs, this Agreement shall become effective on August ,2000, and continue through December 31,2001. 6.2 This Agreement may be terminated by either party, for any reason or no reason, immediately upon written notice to the other party. In the event this Agreement is terminated by CEE prior to the expiration of the term set forth in paragraph 6.1, CITY shall compensate CEE for all services delivered up to the date of termination and CEE shall provide CITY with such information as CITY may request regarding the status of any ongoing project. 6.3 Upon term or termination of this agreement, CEE shall return all remaining unspent program funds to CITY. 6.4 Any termination of this A~eement shall not release either party from their respective obligations under sections 8 and 9 of this Agreement. Insurance 7.1 During the term of this A~eement, CEE shall obtain and maintain workers' compensation, comprehensive general liability, and automobile liability insurance. Comprehensive general liability insurance shall have and aggregate limit of $2,000,000. 7.2 Upon request by the CITY, CEE shall provide CITY with a certificate or certificates of insurance relating to the insurance required pursuant to paragraph 7.1. Liability and Indemnification 8.1 CEE represents that the services to be provided under this Agreement are reasonable in scope and that CEE has the experience and ability to provide the services. 8.2 CEE shall indemnify, defend and hold harmless CITY and its officers, directors, employees and agents from and against any and all claims, damages, losses, injuries and expenses (including attorneys' fees and damages for death, personal injury and property damage) which CITY may incur as a result of any act or omission by CEE in providing services under this Agreement. Columbia Heights Discount Loan Program Agreement Page 3 8.3 CITY shall indemnify, defend and hold harmless CEE and its officers, directors, employees and agents from and against any and all claims, damages, losses, injuries and expenses (including attorneys' fees and damages for death, personal injury and property damage) which CEE may incur as a result of any act or omission by CITY in discharging its duties under this Agreement. Confidentiality Unless otherwise agreed by CITY in writing, CEE shall maintain in confidence and not disclose to any third party any information obtained regarding CITY and/or any borrowers for which CEE is providing services; provided, however, that this obligation to maintain confidentiality shall not apply to: a) Information in the public domain at the time of disclosure; b) Information which becomes part of the public domain after disclosure through no fault of CEE; or c) Information which CEE can demonstrate was known by it prior to the date of this Agreement. 10. Relationship of Parties 11. CEE will provide services as an independent contractor under this Agreement. Neither CEE, nor any of its employees or agents, shall be considered employees of CITY for any purpose, and neither shall CEE be eligible for any compensation or benefits which CITY may provide to its employees from time to time. CEE shall be solely responsible for all employment and other taxes applicable to providing services hereunder, and CITY will not withhold any taxes or contributions from the compensation payable to CEE under this Agreement. If any governmental authority (federal, state or other) claims that CITY owes taxes or contributions which allegedly should have been withheld or made, then, to the extent permitted by law, CEE shall pay CITY the amounts claimed to be due, plus reasonable attorneys' fees and any other costs which CITY may incur in defending such claim, whether or not a lawsuit is commenced. Notices All notices, requests, demands and other communications required to be given in v,~'iting under this Agreement shall be given to the other party in person or by mail as provided in this section. If delivered personally, notice shall be deemed to have been duly given on the date of delivery. If delivered by mail, such notice shall be sent via first class U.S. mail, postage prepaid, to the address set forth at the beginning of this Agreement or such other address as a party may otherwise request by x~:itten notice, and notice shall be deemed duly given three (3) business days after mailing. Coh.Jmbia Heights Discount Loan Program Agreement Page 4 12. Assignment This Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, successors and assigns; provided, however, that neither party shall assign or transfer in any manner, this Agreement or any portion hereof without the prior written consent of the other party, and any attempt to assign or transfer without prior written consent shall be void and of no effect. 13. Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 14. Miscellaneous 14.1 Headings and captions used in this Agreement are for convenience only and shall not affect the meaning of this Agreement. 14.2 This Agreement contains the entire agreement of the parties and supersedes all prior agreements, discussions and representations, written or oral, concerning the subject matter hereof. 14.3 No waiver by CITY of any term or condition of this Agreement or any document referred to herein shall, whether by conduct or otherwise, be construed as a waiver or release of any other term or condition of this Agreement. 14.4 This Agreement may only be amended in a written agreement signed by both parties. 14.5 Except as expressly set forth in Section 8, the rights and benefits under this Agreement shall inure solely to the benefit of CITY and CEE, and this Agreement shall not be construed to give any rights, benefits or causes of action to any third party. 14.6 The invalidity or partial invalidity of any provision of this Agreement shall not invalidate the remaining provisions, and the remainder shall be construed as of the invalidated portion shall have never been a part of this Agreement. 14.7 This Agreement may be signed in any number of counterparts, each of which shall be deemed an original and one and the same instrument. Coi[,~mlDia Heights Discount Loan Program Agreement Page 5 IN' WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. Cit7 of Columbia Heights By: Its: City Mayor By' ?.~/ . .// .~ CENTER FOR ENERGY AND ENVIRONMENT ffi ty lqa'r~er ghe~don Strom Executive Director Federal Tax Identification Number: 41-1647799 600X, Reports'~Col Hts Disc Loan Odg Agree.doc August 11, 2000 Columbia Heights Discount Loan Program Agreement Page 6 EXHIBIT A Terms of the Columbia Heights Discount Loan Program CEE will utilize City of Columbia Heights, Minnesota Housing Finance Agency, and Metropolitan Council funds to ,aTite down the interest rate on the Minnesota Housing Finance Agency's (MHFA) Community Fix-up Fund and Fix-up Fund Loan Programs. The intent of the program is to offer an attractive interest rate to encourage homeowners to make home improvements to their properties and leverage additional dollars for the community. 8% MHFA loans will be v, Titten down to an effective rate of 6%. 1. Program Allocation: $100,000. ($50,000 City of Columbia Heights, $25,000 MHFA, and $25,000 Metropolitan Council). 2. Underwriting Decision: Underwriting of these loans will follow the MHFA procedural manuals and normal and prudent underwriting criteria. 3. Loan Amount: The maximum loan amount is $35,000. 4. Income Limit: Per MHFA guidelines, eligible borrowers must have an annual household income of less than $78,890. 5. Debt - to Income Ratio: Per MHFA guidelines, applicants must prove the ability to repay the loan and have a debt to income ratio less than 45%. 6. Eligible Improvements: Per MHFA guidelines, eligible improvements are determined by the MHFA for the individual financing programs and are stated in the Procedural Manuals for each program. 7. Eligible Properties: Eligible properties are restricted to Cape Cod and Rambler style homes constructed prior to 1970 located in the geographical boundaries of the City of Columbia Heights. Loan Servicing: MHFA will be responsible for servicing the loans. Work Completion: As required by MHFA, all work must be completed within 9 months of the loan closing. 10. Disbursement of Funds: Per MHFA guidelines, loan funds will be disbursed to borrower upon loan closing. 11. Loan SeeuriD': As required by' the MHFA, in most cases, only loans over $5,000 will be secured with a mortgage. 12. Calculation of Loan Discount: The Loan Discount shall be calculated utilizing the ratios outlined in Exhibit B of this contract. Columbia Heights Discount Loan Program Center fei' Energy' and Environment Page 1 August 11,2000 EXHIBIT B 5O8 5O9 510 511 512 513 514"" 5O4 ATTACHMENT TO ADDENDUM !. Programs and Interest Rates PROGRAM NAME Fix-up Fund Discount Fix-up Fund Discount Fix-up Fund Discount Fix-up Fund Discount 3% 4% 5% 6% Community Fix-up Fund Discount 3% Community Fix-up Fund Discount 4% Community Fix-up Fund Discount 5% Community Fix-up Fund Discount 6% INTEREST RATE 3% 4% 5% 6% 3% 4% 5% 6% !i. Purchase Price Discount Percentages Yield to Yield to Yield to MHFA: MHFA: MHFA: 8% 6% 4% Loan Term Interest Rate .... Interest Rate Interest paid by paid by Rate paid Borrower Borrower by Borrower _ 6% 5% 4% 3% 5% 4% 3% 3% 6-60 months 95.5 93.3 91.1 89 97,7 95.4 93.2 97.7 61-120 months 91."~ 87.-T 83.9 80 95.7 91.5'--- 87.'-"~ 95.5 121-180 months 88.8 83.1 77.9 72.8 '93.9 88 82.3 93.6 COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of: January 27, 2003 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY NO: .~ Comnmnity Development MANAGER'S ',.'~ c APPROVAL t ,/ iTEM Extension of Parking Ramp BY: Mark Nagel' v'~/~,~ BY:, Agreement with Columbia Park Medical DATE: January 10 003 Group BACKGROUND: The Parking Ramp Agreement between the City of Columbia Heights and Columbia Park Medical Group terminated on July 25, 2000. Since that date, staff and the Medical Group have continued to act as though the agreement is still in place, as per a letter dated September 6, 2002. Staffhas been negotiating the terms of the new agreement (attached) over the past 5 months with the goal of retaining the Medical Group in Columbia Heights. The result is a new parking ramp agreement that mitTors the current agreement. As in fl~e cun'ent agreement, the Medical Group will continue to be responsible for the management and operation of the ramp under a schedule that is agreed to by both parties by March l~ of each year. The parking ramp continues to be operated as a public parking ramp ~vith no fees. The City does not pay lbr insurance, lnaintenance personnel, or bonds and is indemnified by the Medical Group for any third party injuries at the ramp. The City pays an annual fee of $2,000, which is $500 more than the previous agreement, to operate the parking ramp, plus reimburses the Medical Group for approved maintenance expenses by April 1st of each year. Each party has the right to terminate the agreement wilh 120 days notice. The effect of the cun'ent agreement, as outlined above, remains intact. City Attorney, Jim Hoeft has reviewed the agreement and will be available to answer any questions. RECOMMENDATION: Staff recommends City Council Approve the 1 O-year agreement for the operation and maintenance of a 310-stall public parking ramp at 4011 Van Buren Street with Columbia Park Medical Group. RECOMMENDED MOTION: Move to Approve Agreement between the City of Columbia Heights and Columbia Park Medical Group for the operation and maintenance of the public parking ramp located at 4011 Van Buren Street. Attachmeuts COUNCIL .ACTION: h:",Censent200:~"~CL Extension of Parkin~ Ramp Agreement AGREEMENT BETWEEN THE CITY OF COLUMBIA HEIGHTS AND COLUMBIA PARK MEDICAL GROUP FOR THE OPERATION AND MAINTENANCE OF A PARKING RAMP THIS AGREEMENT, made as of the 1st day of January, 2003, betw'een tine City of Columbia Heights (hereinafter referred to as the "City"), and Columbia Park Medical Group, P.A., a Minnesota corporation, organized and existing under the laws of the State of Minnesota (hereinafter referred to as the "Operator"); WITNESSETH THAT, in consideration of the mutual covenants lnerein contained, the parties hereto recite and agree as follows: Recitals: The City has constructed a 310 stall, public parking ramp (the "Parking Ramp"), which is owned by the City, and located at 4011 Van Buren Street. The City desires to contract with the Operator concerning the Operator's management of the Parking Ralnp. By means of this Agreement, the City and the Operator desire to set forth their rights and obligations concerning operation and maintenance of the Parking Ramp. The original Agreement for Operation and Maintenance of a Parking Ramp dated December 16, 1985, and a subsequent Agreement dated July 25, 1995, is terminated by this Agreement. The prior Agreement no longer has any force and effect and this document will control all rights and obligations between the City and the Operator affecting the Parking Ramp. ARTICLE I TERM Section 1.1. Term The term of this Agreement shall be ten (10) years beginning on January 1, 2003, and ending on December 31, 2012 at midnight unless said term shall be terminated or extended as provided herein. ARTICLE I1 OPERATION Section 2.1. Operation in General The Operator agrees to manage and operate the Parking Ramp in a professional, economical and businesslike manner, reasonably satisfactory at all times to the City in its reasonable discretion. The Operator agrees to accomplish the tbllowing, as directed by the City: (a) Provide such operational and maintenance supplies as are reasonably necessary to operate the Parking Ramp. (b) Provide bookkeeping and accounting functions. (c) Pay for all utilities, including gas, water and electricity. (d) Maintain all operating equipment and security equipment. Accomplish all reasonably necessary maintenance and repair as per an agreed upon schedule developed by both parties by March 1 of each year of this Agreement. (f') Pay for insurance required by Section 5.2. The Operator shall not engage in any other business on the Parking Ramp premises other than to provide such sen'ices as may be required to activate inoperative vehicles as requested by a customer of the Parking Ramp and said business is of a temporary, non-recurring basis for the convenience of the patients of the Operator and approved by the City. The Operator shall report in writing to the City, within 48 hours after becoming aware thereof, any' material damage or injury sustained to persons or property, including the Parking Ramp itself. Section 2.2 Hours The Operator agrees to operate the Parking Ramp as a public parking ramp available to all members of the public at all hours. Section 2.3 Rates No fees or parking charges shall be assessed against users of the Parking Ramp unless the City and the Operator shall mutually agree. Section 2.4 Maintenance Obligations of the Operator The Operator agrees that in the procurement of materials or services for operation and maintenance of the Parking Rarnp exceeding Fifty Thousand Dollars ($50,000.00), the Operator will follow the competitive bidding requirements of Minnesota Statutes, Section 471.345. The Operator agrees to reasonably maintain the Parking Ramp, the equipment provided by the City and all parts thereof, in good condition and repair and in a safe condition; making all repairs as required by this Agreement thereto, which may be reasonably necessary for this purpose with the approval of the City, including but not limited to the following: (a) Maintain all pavement markings, bumper guards and wheel blocks. (b) Supply electric light bulbs and replace worn out bulbs and fuses. (c) Maintain and care Ibr all plantings. (d) Maintain the premises in a reasonably clean, presentable condition by not allowing dirt, paper, or trash of any kind to accumulate upon the premises; and remove snow, ice and other obstructions from the property and from drivew'ays and sidewalks on the Parking Ramp premises. The snow and debris removed shall not be placed upon the public ways or any portion thereof. (e) Make all necessary repairs to the structure, plumbing, elevators, and lighting systems in the Parking Ramp except as provided in this Agreement. Maintain and keep in good working order all directional and infom~ational signs located xvithin or on the exterior of the Parking Ramp. In the event that the Operator shall fail to comply with any of the aforementioned obligations, the City may, after thirty (30) days notice to comply, in addition to other remedies set tbrth herein, take all steps necessary, to insure compliance with the above obligations. The Operator will provide written assurances satisfactory to the City that Operator is taking such action to comply with the aforementioned obligations and that such obligations xvill be cured within a reasonable period of time. Section 2.5 Annual Statement and Account. The City shall have the right, at its expense, to conduct an annual audit of the operations of the Parking Ramp. Section 2.6 Alterations. The Operator shall make no alterations or additions to said premises and appurtenances without the prior consent of the City. It is expressly agreed that all appurtenances, presently or hereafter located in and upon said Parking Ramp, whether affixed thereto, or not, are and shall remain the property of the City. Section 2.7 Rebate to Operator Prohibited. It is understood that there shall be no rebate to the Operator or its officers or employees of any person of any expenditures representing an operating expense by any person, firm or corporation which has provided goods or services to the Operator, unless such rebate is approved in writing by the City. Section 2.8 Authority to Contract Limited. All contracts between the Operator and third parties for services or materials in connection with the operation and maintenance of the Parking Ramp over the amount specified in Section 2.4 shall be subject to the prior written approval of the City, which approval shall not be unreasonably withheld or unduly delayed. Section 2.9 Damage by Operator. The Operator shall maintain or cause its contractors to maintain appropriate insurance and shall use the proceeds from such insurance to repair any damage to the Parking Ramp or equipment therein, caused by the negligent acts or omissions of its employees, agents or contractors. The Operator shall not be directly liable to the City for damage to the Parking Ramp caused by the negligent acts or omissions of its contractors provided such contractors maintain the insurance required by Section 5.2 hereof. Section 2.10 Agreement Not a Tenancy. Nothing in this Agreement shall be construed as creating a tenancy between the City and the Operator; nor shall the Operator be deemed to have the right of occupancy to the premises or any part thereof. ARTICLE II1 PERSONNEL Section 3.1 Selection. The Operator agrees to secure, furnish, train and pay for personnel as are reasonably necessary to be employed in the successful operation of the Parking Ramp. Any and all employees of the Operator, or other persons while engaged in the performance of any work or ser~qces required by the Operator under this Agreement shall be considered employees, agents or contractors of the Operator only, and not employees, agents or contractors of the City or have any contractual relationship with the City; and any and all claims that may or might arise under the Workers' Compensation Act of the State of Minnesota, or other acts on behalf of said employees or other persons while so engaged in any work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Operator. Section 3.2 Non-Discrimination. The Contractor shall meet all applicable federal, state and local laws and regulations pertaining to discrimination and the same shall be considered a part of this Agreement as if more fully set forth herein. ARTICLE IV COMPENSATION AND REIMBURSEMENTS TO OPERATOR Section 4.1 Operators Compensation. As compensation for the Operator's services rendered under this Agreement the City shall pay to the Operator a fee of $2,000.00 per year payable April 1st each year during the term of this Agreement. The fee shall be reviewed bi- annually at the written request of the Operator. Section 4.2 Reimbursements of Operating Expenses. The City shall reimburse the Operator for approved expenses incurred by the Operator pursuant to this Agreement in the maintenance of the Parking Ramp. The Operator shall submit, along with any request for rdmbursement, documentation of its expenditures, which documentation shall be reasonably satisfactory to the City. The City shall reimburse the Operator for the actual costs of Operator's employees time spent performing maintenance functions at the Parking Ramp. The amount of such compensation shall be equal to the employees base salary multiplied by 130%. Section 4.3 Time of Payment. Payments to the Operator for Operator's compensation and reimbursements shall be made on each April 1st during the term of this Agreement. ARTICLE V INDEMNITY, BONDS, INSURANCE Section 5.1 Indemnity. The Operator covenants and agrees to pay subject to all provisions of this Agreement, all damages for injuries to real or personal property of third parties growing out of any negligent act or deed or any omission to act of the Operator or any servant, agent, or employee of the Operator in connection with the operation of the Parking Ramp under this Agreement. The Operator covenants and agrees to defend, indemnify, save, and keep the City harmless against all liabilities, losses, costs (including court and stenographic costs and an amount in reimbursement of attorney's fees), damages, expenses, causes of action, suits, claims, demands and judgments of any kind or nature whatsoever, which may in anyway come against the City for or on account of personal injuries or death, growing out of any negligent act or deed or omission to act on the Operator or any servant, agent or employees of the Operator in connection with the operation of the Parking Ramp under this Agreement. Section 5.2 Insurance. (a) Operator shall procure and maintain continuously in effect, during the term of this Agreement, insurance of the kind and amount sufficient to cover any liability of the Operator under the Workers' Compensation Act of Minnesota. Such insurance required in this section shall be taken out and maintained in responsible insurance companies licensed to do business in the State of Minnesota. Operator shall furnish the City a policy evidencing such insurance or a certificate or certificates of the respective insurers stating that such insurance is in force and effect. (b) The Operator shall procure and maintain or caused to be procured and maintained continuously in effect, during the tem~ of this Agreement, policies of insurance of the kind and minimum amount as follows: Comprehensive general liability insurance in amounts determined to be desirable by Operator but not less than (a) $500,000 for injm'y to or death of any one person; (b) $2,000,000 for injuring or deaths arising in any one occurrence; and (c) $2,000,000 for property damage, including damage to the Parking Ramp caused by negligent acts or omissions of the Operator, its agents or contractors in any one occurrence; occun'ing on the Parking Ramp or arising out of the use thereof, but the policies also may have annual aggregate limits of not less than $2,000,000. The City and Operator both shall be insured parties and each policy shall provide that it may not be cancelled without at least thirty (30) days prior notice to the City and the Operator. ARTICLE VI TERMINATION Section 6.1 Surrender of Premises. Upon termination of this Agreement by lapse of time or otherwise, the Operator shall surrender and turn over operation and maintenance of the Parking Ramp premises to the City in the same manner and condition as it received the premises, excepting reasonable wear and tear and unrestored casualty damage. Section 6.2 Effect of Default. It is expressly agreed between the parties hereto that in the event: (1) the Operator shall sell, assign, or pledge this Agreement without the prior ~ ritten permission of the City; or (2) if default be made in the performance of any of the covenants and agreements to be performed by the Operator; or (3) if the Operator shall fail to comply with any of the statutes, ordinances, rules, orders, regulations or requirements of the federal, state, or City governments which materially effect the operation and maintenance of this Parking Ramp; or (4) if the Operator shall file a petition in bankruptcy; or make an assignment for the benefit of creditors or take advantage of any insolvency act, the City may elect to terminate this Agreement and the remaining term hereof. However, any such default described in classes 2 or 3 that is incapable of being cured within 10 days after written notice thereof, shall not be basis for termination of this agreement if the operator provides written assurances, satisfacto~ to the City that it is taking actions to cure such default and that the default will be cured as soon as reasonably possible. In the event the City elects to terminate this lease because of a violation of this section, upon such termination, the Operator shall compensate the City for any losses or damages suffered by reason of such default by the Operator with respect to the operation of this Parking Ramp. Section 6.3 Termination by Operator. The Operator has the right at its sole discretion to terminate this operation and maintenance agreement at any time upon 120 days written notice. Section 6.4 Termination by City. The City shall have the right to terminate this Agreement at any time upon the giving of 120 days written notice to the Operator if the City determines in its sole discretion that it is in the best interests of the City to operate the Parking Ramp itself or to retain a new operator for the Parking Ramp. ARTICLE VII MISCELLANEOUS Section 7.1 Rights Cumulative. The rights and remedies hereby created are cumulative, and the use of one remedy shall not be taken to exclude or waive the right to use of another. Section 7.2 Notices. In any case where it is desirable for the City to serve upon the Operator any notice or demand, it shall be sufficient to send a written notice or demand, by certified mail, postage prepaid, addressed to: Columbia Park Medical Group Attn: Administration 6401 University Avenue NE, Suite 200 Fridley, MN 55432 In any case where it is desirable for the Operator to give or serve upon the City any notice or demand, it shall be sufficient to send a written notice or demand, by certified mail, postage prepaid addressed to: City of Columbia Heights Attn: Community Development Director 590 40th Avenue NE Columbia Heights, MN 55421 Section 7.3 Compliance with Laws and Ordinances. The Operator agrees to operate said Parking Ramp in compliance with this Agreement and all laws and ordinances of general application in effect or which may hereafter be adopted by and for the City of Colmnbia Heights. Section 7.4 Assignability by Operator. The rights, obligations and duties under this Agreement of the Operator shall not be assigned or transferred in whole or in part without the prior written permission of the City. Section 7.5 Option to Renew. The Operator agrees that the City, at its option, may upon the termination of this Agreement extend this Agreement with the Operator on a negotiated basis, may solicit bids or negotiate with others for such services, or may operate the Parking Ramp with City personnel. The Operator agrees that by entering into this Agreement it obtains no additional rights or privileges in the future regarding the operation of the Parking Ramp and agrees that the City has no~ waived or abrogated any power or discretion it has regarding the operation of the Parking Ramp upon termination of this Agreement. IN WITNESS WHEREOF, the City and the Operator have caused this Agreement to be executed in their respective names, as of the date first written above. CITY OF COLUMBIA HEIGHTS BY: ITS: Mayor BY: 1TS: City Manager COLUMBIA PARK MEDICAL GROUP, P.A. BY: ITS: Chief Executive Director STATE OF MINNESOTA COUNTY OF ANOKA The foregoing instrument was acknowledged before me this ,2003, by and , the and __ day of of the City' of Columbia Heights, a Minnesota municipal corporation, on behalf of the corporation. Notary Public STATE OF MINNESOTA COUNTY OF ANOKA The foregoing instrument was acknowledged before me this __ day of ,2003 by , the Chief Executive Director of Columbia Park Medical Group, P.A., a Minnesota corporation, on behalf of the corporation. Notary Public lt:,('mnmluInit3 Dcxclt~pmcnt',,Columbia Park Medical Group Agreement 11-19-02 CITY COUNCIL LETTER Meeting of January 27, 2003 AGENDA SECTION: ORIGINATING CITY NO: DEPARTMENT: MANAGER'S SPECIAL PROJECTS APPROVzA~ ~,/ / ITEM: ANOKA COUNTY JPA SCORE BY: Jean Kuehn BY: Zz ,?i~'~...~?,.'.5/' FLINDS DATE: January 21, 2002 DATE: NO: This Joint Powers Agreement issued by the County board is for the 2003 calendar year. The 2003 Joint Powers Agreement with Anoka County entitles the City to apply for funding for the residential recycling program and the City's recycling drop off center as well as special collections of problem materials (i.e., tires & oil filters, fluorescents). The joint powers agreement further specifies that Columbia Heights is entitled to receive reimbursements up to $53,410.60 for eligible expenses specifically related to recycling and waste abatement activities. To receive these funds the City must submit substantiating data in semiannual reports and abide by the Statc statutes regarding recyclable materials and mixed municipal solid waste. Staff has submitted the required reports for 2002 and will receive the full amount of the allotment per the previous joint powers agreement. RECOMMENDED MOTION: Move to authorize Mayor and City Manager to enter into the 2003 Joint Powers Agreement with Anoka County to provide cooperation between the City and the County in the implementation of the Residential Recycling Program and to make funds of up to $53,4l 0.60 available as reimbursement for eligible expenses. COUNCIL ACTION: Anoka County Contract #2002-0251 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 17th day of December, 2002, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF COLUMBIA HEIGHTS, hereinafter referred to as the "MUNICIPALITY". WITNESSETH: WHEREAS, Anoka County has received $709,373 in funding from the Solid Waste Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds"); and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for sohd waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the . Municipality. ge TERM. The term of this Agreement is from January 1, 2003 through December 31, 2003, unless earlier terminated as provided herein. 3. DEFINITIONS. eo "Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 24a. "Multi-unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. § 115A.552. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. o go "Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 38. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 1,621 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: i. Each household (including multi-unit households) in the Municipality shall have the opportunity to recycle at least four broad types of materials, such as paper, glass, plastic, metal and textiles. ii. The recycling program shall be operated in compliance with all applicable federal, state, and local laws, ordinances, rules and regulations. iii. The Municipality shall implement a public information program that contains at least the following components: (1) One promotion is to be mailed to each household focused exclusively on the Municipality's recycling program; (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local newspaper; and (3) Two community presentations are to be given on recycling. The public information components listed above must promote the focused recyclable material of the year as specified by the County. The County will provide the Municipality with background material on the focused recyclable material of the year. iv. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. b. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall prepare and submit to the County by March 31, 2003, a plan acceptable to County that is designed to achieve the recycling goals set forth in this Agreement. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20, 2003 and January 20, 2004: An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the 2 e e disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. Co Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 2003 and January 20, 2004. Costs not billed by January 20, 2004 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $53,410.60. The project maximum for eligible expenses shall be computed as follows: a. A base amount of $10,000.00 for recycling activities only; and b. $5.40 per household for recycling activities only. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. AUDIT. Pursuant to Minn. Stat. § 16C.05, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 10. GENERAL PROVISIONS. ao In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, roles, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. bo No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of. compensation. Co The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. eo It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. 4 The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason .held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. Nothing in this Agreement shall be construed as creating the relationship of co~ partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless, from all claims, demands, and causes of action of any kind or character, including the cost. of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landf'fll abatement program approved by the County. 5 IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: ~ CITY OF COLUMBIA HEIGHTS COUNTY OF ANOKA By: NalTle: Title: Date: By: Municipality's Clerk Date: Approved as to form and legality: By: Dan Erhart, Chairman Anoka County Board of Commissioners Date: ATTEST: John "Jay" McLinden County Administrator Date: Approved as to form and legality: Assistant County Attomey l:\CIVA~H~Integrated Wast eLLOW-TECH~RE CYCLIN~CONTRA~ CYC2003 .w pd 6 CITY COUNCIL LETTER Mcctmgof: 1/27/03 AGENDA SECTION: CONSENT AGENDA -- ; " CITY MANAGER / .~. ~ ORIGINATING DEPARTMENT: NO: PUBLIC WORKS ITEM: AU]'HORIZATION'FOSE[-TKBIDSI:ORROAD BY: K. ltansen BY: ,' . MA-I ERIALS FOR 2003 DATE: 1/22/03'I~'~ DATE: Background: Staff requests attthorization to seek bids lbr the purchase of road materials lbr 2003. Materials include Aggregates, Plant Mixed Bituminous. Asphalt Materials and Disposal of Asphalt and Concrete Rubble. Bids are obtained on a unit price basis ['or eacb? and staff orders materials throughout the year as they are needed. Analysis/Conclusions: The 2003 Public Works budget has the Following amounts budgeted: A_.re~ates .,~ Sanding Ice Control $ 8,000 ,:, Gravel $ 2.000 Asphalt Materials o Hot Mix Bituminous $15,200 ~, Winter Cold Mix $ 5,000 o Tack Oil $ 3.600 · Disposal of Asphalt and Concrete Rubble $ 2,500 Recommended Motion: Move to authorize staffto seek bids for the purchase of road materials for 2003. COUNCIL ACTION: CITY COUNCIL LETTER Mcctingof: 1/27/03 AGENDA SECTION: CONSENT AGENDA ITEM: AUTtIORIZATION TO SEEK BIDS FOR 2003- 2004 TREE PLANTING PROGRAM ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen~ DATE: 1/22/03 '~"~ CITY MANAGER DATE: Staff requests permission to seek bids for the Tree Replanting Program. This is a 2-year contract that would be in effect tbr years 2003-2004. The current 2001-2002 contract ended December 31, 2002. Trees are planted to replace public trees that have been removed because of disease or storm damage. Tree planting is paid for out of Fund 101-46102 Tree Maintenance and Care Budget, xxith $7,000 budgeted in 2003. It should bc noted that the 2003 bndgcted amount was reduced from $18,000 to $7,000 to better represent the actual lmmber of trees bcmg planted on an annual basis. Recommended Motion: Move to anthorize staff to seek bids for the 2003-2004 Tree Planting Program. KIt:jb CO[NCII~ ACTION: CITY COUNCII~ LETTER Meeting of: 1/27/03 AGENDA SECTION: CONSENI AGENDA NO: ITEM: PtiBL1C WOP, KS BLANKET ORDERS [:OR .00~ PI IR('HASES ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen'~ DATE: 1/22/03~ CITY MANAGER DATE: Background: Public Works has several purchases that are routine in nature and repetitive each year but require Council approval because they' exceed the charter limitation of $3.000. Staff is requesting authorization to process blanket purchase orders for 2003 to cover the items described herein. Analysis/Conclusions: The adopted-'~00-;~ Public Works Bud,,et= has thc lblloxvmo~ amounts established for satellite rentals, de-icino= salt and fi~el: · Satellite rental for seven City parks year-round · De-icing salt for sanding operations · Fuel for City vehicles 2003 Budgeted Amounts $10,000.00 $25,000.00 $76,000.00 The satellites arc provided at Keyes, Sullivan, LaBclle, Huset, Prestemon, Gauvitte and McKmma. Public Works has found the Hennepin County Cooperative Purchasing Contract provides the lowest prices for satellite rentals where rates are established for tile County and multiple municipalities. It should also bc noted that Public Works purchases salt off of the State of Minnesota Contracl, which is bid fur the 2003 winter season tilt multiple municipalities. The 2003 contract for salt is in effect from August 2003 until June 30, 2004, so the vendor and unit price may change. The current contract supplier is Morton Salt. Stall' reviews fuel purchasing annually and the City is currently using thc Anoka County Cooperative Purchasing Contract [br our unleaded and diesel fi~el purchases. Transport costs are a factor so the more local vendor results in lower fi~el costs to the City of Columbia Heights. Recommended Motion: Move to authorize staffto process blanket purchase orders in an amount not to exceed the 2003 budget amounts lbr: · Annual satellite rental for seven City' parks with Bifffs fi'om thc ttcnnepin County Cooperative Purchasing Contract, and · l)e-icing salt for salt/sanding operations purchased off the State of Minnesota Purchasing Contrack and · Fuel (unleaded and diesel) for City' Vehicles fi'om tile Anoka County Cooperative Agreement. K}t:jb C()UN(qI, ACTION: CITY COUNCIL I~ETTER Mccting or': 1/27/03 A(;ENDA S ' T · E(TION: CONSENT AGENDA NO: ITEM: AUDtORIZATION TO SEEK I/IDS FOR 2003 M ISCEkLANEO[ ;S('ONCRE', r,l E REPLACEMENq' AND INSTAI.kATION PROJECT ORIGINATING I)EPARTMENT: PUBI,IC WORKS BY: K. Hanse~ DATE: 1/22/0 ~W,.......~ CITY MANAGER DATE: The City has an on-going ammal program to replace miscellaneous concrete structures such as curb and gutter, sidewalk and concrete street sections. The concrete replacemcn! is budgeted m various functional areas of the Public Works Budget, such as m the Water Fund for thc replacement/repairs of~ concrete removals caused by' water main breaks. Recommended Motion: Move to authorize staff to seek bids lbr the 2003 Miscellaneous Concrete Replacement and Installation Project. KH:jb CO1 ~NCIL ACTION: CITY COUNCIL I~ETTER Mccting of: 1/27/03 Af;ENI)A SECTION: CONSENT A(JENI)A NO: .. ,.'~ ITEM: AUTtlORIZATION TO SEEK BIDS EOR 2003 Sq'REET AND PARKING LANE STRIPING ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hanscn~) DATE: CITY MANA(;ER BY:;/. //-~/:h/./ DATE: Tim City has an annual program of street and parking lane striping. Staff is requesting authorization to seek bids for the 2003 Street and Parking Lane Striping. Approximately 89% ($7,200.00) is budgeted for in the Municipal State Aid Maintenance Fund 212-43190-4000. The remaining 11% o f the proj ecl ($ 000.00) is budgeted for in Genera I Fund 101-43170-4000. Recommended Motion: Move to authorize staff to seck bids for the 2003 Street and Parking Lane Striping Contract. KH:jb CO1 rNCIL ACTION: CITY COUNCIL LETTER Meeting of: January 27, 2003 AGENDA ORIGINATING CITY MANAGER SECTION: ;. , '~ DEPARTMENT: APPROVAL NO: ~ Fire Hearing Dates BY: Charlie Thompson BY: ~./_/~¢,/~/,j~' ITEM: Establish License Revocation, Rental Properties DATE: January 22, 2003 DATE:/'/ NO: Revocation or suspension ora license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Residential Maintenance Codes. 1. Estate of Susan Loewenthal .......................................... 1206-1208 Circle Terrace Blvd NE RECOMMENDED MOTION: Move to Establish a Hearing Date of February 10, 2003 for Revocation or Suspension ora License to Operate a Rental Property within the City of Columbia Heights against Estate of Susan Loewenthal at 1206-1208 Circle Terrace Bird NE. COU~NCIL ACTION: CITY COUNCIL LETTER Meeting of: January_ 27, 2003 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~ii' i : ~, Fire ITEM: Approval of Rental Applications NO: DATE: January 23, 2003 DATE: Approval of the attached list of rental housing license applications, in that they have met the requirements of the Housing Maintenance Code. COUNCIL ACTION: OccupanyI.D. 10504 10508 20200 20500 3O073 30502 12207- 10019 10018 20164- 20350 10038 20226 12112 10048 20090 20062 20029- 30096 12076 20063 10040 20206 12080 12046 34010- 12189 34006 12027 20053 12090 10044 20059 20064 20066 12150 30124 12034 12101 30028 1O085 Property Owner Name Anoka County Community Action Anoka County Community Action Grace & Truth Chapel Anoka County Community Action Twin City Rent-a-Home, LLC Anoka County Community Action Ahmed Abdelhakim Wilmer Adams Alicia Anderson Olga Antochy Philip Bamford Allen Bestland Myrna Bourcy Steve Boxmeyer Allan Butler Mark Carlson David Corbin Chris Cornelius Jim Crockett Thomas Deggendorf Mohsen Dessouki Bruce Ebner Abullahi Elmi Karolyn Erickson Scott Fakler Dennis Ferrara Alma Field Lori Fitzpatrick Dale Frenzel Raymond Fritz Gary George Jeffery Hage Dennis Hanson Kenneth Henke Kenneth Henke Carrie Herkal Vernon Hoium Angela Johnson Martin Johnson Douglas Jones Gina Kilgore Property Address 4304 5th Street 4411 Main Street 4345 2nd Street 4641 Polk Street 3923 Lookout Place 4641 Tyler Street 4520 Fillmore Street 5001 Washington Street 4824 Stinson Boulevard 4000 Hayes Street 3714 Van Buren Street 838 41 st Avenue 1132 40th Avenue 4624 Taylor Street 4308 6th Street 5019 Jackson Street 1013 43-1/2 Avenue 1407 Circle Terrace 1000 Peters Place 1204 Cheery Lane 4610 Fillmore Street 3928 Central Avenue 4914 Tyler Street 4546 Fillmore Street 4943 Jackson Street 1731 37th Avenue 3948 3rd Street 626 40th Avenue 3732 3rd Street 1332 Circle Terrace 952 44-1/2 Avenue 320 44th Avenue 3807 Van Buren Street 4415 2-1/2 Street 4433 2-1/2 Street 1163 Cheery Lane 4347 University Avenue 1815 41 st Avenue 3722 Pierce Street 5100 6th Street 4542 Heights Drive 01/23/2003 08:45 Page 1 OccupanyI.B. 30129 20238 10024 30012 30014 30016 10059 10068 20021 12163 12130 20075 10042 30080 30035 30O76 2O104 12117 30006- 12110 12037 12071 30137 20118 10095 12194 12219 12058 30113 20045 20171 20173 30148 30426 20020 20406 20409- 12024 10017 10022 12185 Property Owner Name Herb Knutson Robed Koponen Leon Larson David Lasky David Lasky David Lasky Brian LeMon Edgar Letran Mark Lewis John Lonsky Duncan McClellan Shadina McClendon Michael McGuire Dean Meyers Robed Mikulak Tanya Moden Daniel Nohr Luis Ochoa Theodore Parker Helen Penicnak W. Tarey Peterson Tracy Pomeroy Robed Prior Allen Ringate Theodore Risk Albertine Rotimi Cheri Runke Ronald Schloesser Maumer Sekizovic Bruce Smith Tad Sonneman Tad Sonneman Tad Sonneman Tad Sonneman Leland Stauch Audrey Stauch Audrey Stauch Dan Stimac Richard Stueland Stephen Stuerzinger Joseph Sturdevant Property Address 4621 University Avenue 3930 Johnson Street 1221 43rd Avenue 4318 3rd Street 4330 3rd Street 4322 3rd Street 5140 7th Street 4800 4th Street 1154 Cheery Lane 4209 Washington Street 4422 Monroe Street 4631 Pierce Street 1417 43rd Avenue 3725 Main Street 228 40th Avenue 4545 Madison Street 4645 Taylor Street 5009 Jackson Street 3839 Tyler Street 4232 Madison Street 3963 Polk Street 4323 3rd Street 4911 University Avenue 1300 45-1/2 Avenue 501 40th Avenue 1401 Parkview Lane 4201 6th Street 4217 2nd Street 4357 Tyler Place 3800 Tyler Street 4650 Washington Street 4644 Washington Street 4657 Tyler Street 1035 Peters Place 4545 Fillmore Street 4556 Fillmore Street 4161 Tyler Street 804 51 st Avenue 1035 45th Avenue 1415 43rd Avenue 1043 Polk Place 01/23/2003 08:45 Page 2 OccupanyI.D. 20019 30078 34008 10002 30038 12195 12153 30063 20071 20073 20007 12097 12014 12004 12186 12057 10025 10092 20057 30161 20110 Property Owner Name Thomas Therrien Thomas Therrien Jerome Thompson Thevendra Thuraisingham Edward Ukatu Janene Unke Albert Urspringer Marlo Valtierrez Stanley Van Blaricom Stanley Van Blaricom Robert Vandeveer Ronald Wagner Bruce Weatherford Kimberly Wegener Weston Wiggins Rebecca Wilson-Holmes Robert Witt Donald Woods Vong Yang Myong Yi John Zezza Property Address 633 51 st Avenue 4556 Madison Street 1341 42nd Avenue 1000 41 st Avenue 615 40th Avenue 4357 7th Street 3719 Hayes Street 3849 Edgemoor Place 4507 Taylor Street 4529 Taylor Street 4636 Taylor Street 1213 Cheery Lane 976 44-1/2 Avenue 5250 Washington Street 4144 Madison Street 1739 37th Avenue 4222 Monroe Street 4901 5th Street 4243 2nd Street 4546 Tyler Street 4055 University Avenue 01/23/2003 08:45 Page 3 CITY COUNCIL LETTER Meeting of: January 27, 2003 AGENDA SECTION: - ORIGiNATING DEPT.' CITY MANAGER NO: -: ~' - License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson ~" i DATE: NO: DATE: January 23, 2003 BY: BACKGROUND/ANALYSIS Attached is the business license agenda for the January 27, 2003 City Council meeting. This agenda consists of applications for a Wine/Beer License for Immaculate Conception Church and various Contractor Licenses for 2003. Please note: Immaculate Conception has requested the fees be waived, (see attached letter). The fee normally charged would be $200 for the two-day event. At the top of the license agenda you xvill notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for January 27, 2003 as presented. COUNCIL ACTION: TO CITY COUNCIL January 27, 2003 *Signed Waiver Form Accompanied Application POLICE BLDG 2003 BUSINESS LICENSE AGENDA TEMPORARY WINE/BEER LICENSE *Immac. Conception Church 4030 Jackson St CONTRACTORS LICENSES Owens Co *St. Marie Sheet Metal *Max Mechanical *Marsh Heating *AWD Coolers *United Water & Sewer *Delson Plumbing *Custom Plumbing *Technology Fire Prot. *Bluemels Tree *Central MN Tree Serv. *American Sign Co *Commercial Constr. Ptnrs *Meister-Plasha Excav *Bahl Movers Inc 930 E 80th St, Bloomington 7940 Spring Lake Pk Rd 711 5thStSW,NB 6248 Lakeland Ave N, Brk Pk 301 Thomas Ave N, Mpls 11666 Wayzata Blvd, Mtka 1308 42 V2 Ave, Col. Hts 815 Niagra Ln, Plymouth 11560 185th Ave SE, Big Lk 551 Dm Dr, Hudson 144 Satellite Ln Fridley 7887 Fuller Rd #102 7250 France Ave #304, Edina 541 Andover Blvd, Andover 8970 7th St, Blaine Asked for Fees to be Waived $50.00 $5O.OO $50.00 $50.00 $50.00 $50.00 $50.OO $50.00 $50.00 $50.00 $5O.00 $50.00 $50.00 $50.00 $50.00 The Church of the Immaculate Conception January 9, 2003 The City of Columbia Heights 590 NE 40th Avenue Columbia Heights MN 55421 License Department RE: Annual Follies Fundraiser Our annual 'Follies' fundraiser is set for February 28 and March 1, 2003. We take this opportunity each year to build community here at Immaculate Conception Church, while raising money for our Music Endowment Fund. These funds help us with many worthwhile projects - from purchasing new Hymnals to keeping our instruments in tune. By purchasing a ticket for the Follies, a patron receives a desert, a complimentary glass of beer, wine, or sodapop, and snacks throughout the evening. It is only if the patron would like additional libation that they purchase another glass of beer or wine during the course of the evening. Proceeds from these sales go towards the Music Endowment Fund as well. I would respectfully request that the City of Columbia Heights consider waiving the usual fees that are assessed in obtaining a Temporary Liquor License for this Fundraising event. i am enclosing the proper application forms necessary to obtain the Temporary Liquor License. Thank you for your time. Sincerely, ~ Marie %?eber ~, Director of Music Church of the Immaculate Conception Cc: Tom Schumacher, Business Administrator Fr. A1 Backmann, Pastor Church of the Immaculate Conception tel (763) 788-9062, fax (763) 788-0202 4030 Jackson Street Northeast, Columbia Heights, MN 55421-2929 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING STATE OF MINNESOTA COUSNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number ii;il ? ~} ?- through iC~l~:~q ~- in the amount of $ i~ {~,, ~t~"l. i~'~', These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. Zo 0,~ Zm H[~, HO ~D rdO~ C~ 0 0 © © ©o ©o ©© CD 0 rj rj © rd 03 Oo ©o 0 712 0 rj Oo E~ Z 0M 400 ®© © 0 Bo. > O rj r~ ~H~ O ~O M~ ~O ~H OO~ O O~O H ~~¢DO~O~O~OHO~ H~NO H {D © O O © oooo~o .... oo2~2oooooooooooooooooooooooooooooooo ~O~q~O~ ~O 0 ~ H 0 ~ ~ Z ~ O H ~ H~ ~ ~ ~ OH ~~ ~ H~O O~ ~ ~ ~0~ ~ . Oo Oo OH (DO 0 ~ ~0 H~ ~H 0~ O- O~ 0~ ~ MM ~ONM~O000~ ~ N~ ~ H ~OH~H Oo ® ~o 0 0 0 Z B~I 0 CITY COUNCIL LETTER Meeting of: January 27, 2003 AGENDA SECTION: ORDINANCES AND RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER'S NO: '- . ~ ' t CITY MANAGER' S APPROVAL / ITEM: RESOLUTION 2003-01, BEING AN ORDER BY: LINDA L. MAGEE BY ~ DA E: PROGRAMMING SERVICE RATE and i. ' RESOLUTION 2003-02, BEING AN ORDER 13 .~-~.~)~ ~ ~~ RE: MAXIMUM PERMITTED EQUIPMENT AND INSTALLATION RATES ~. .~ NO: On or abou~ March 1, 2002, City staff received notice from AT & T Broadband that they would be adjusting rates for basic service programming, installation, and associated equipment on or about July 1, 2002. As a certified rate regulation authority, the City of Columbia Heights, MinnesoSa (uhe "City") may issue orders concerning AT&T Broadband's calculated rates for basic service, installation and associated equipment. Basic service programming consists of over-the- air broadcast stations, public, educational and government access channels, and any other programming AT&T Broadband chooses to add to its basic tier of service. The City does not regulate the rates for any programming not carried on the basic service tier, including (but not limited to) programming offered on a pay-per-channel or pay-per-program basis. Under federal law, the rates for all programming not included in the basic service tier are unregulated. The rates implemented by AT & T Broadband on July 1, 2002, are: Basic Service I PRIOR TO JULY 1, 2002 EFFECTIVE JULY 1, 2002 $ 8.33 $ 8.87 Converter/Receiver $ 1.85 for Basic Only $ 2.00 for Basic Only $ 3.80 all others $4.70 all others Remote Control $ .35 $ .30 Hourly Service Charge $27.99 $27.99 Installation--Unwired Home $41.99 $41.99 installation-Prewired Home $24.99 $24.99 ! Installation-Additional Outlet- I $13.49 Connect Initial $13.49 i Installation-Additional Outlet- $19.99 Connect Separate $19.99 O~her Install--Relocate Outlet $18.99 $18.99 Connect VCR - Connect Initial $ 5.99 $ 5.99 Connect VCR - Connect Separate $12.99 $12.99 In accordance with federal law and its rate regulation policies and procedures, the City must hold a public hearing on AT&T Broadband's March 2002 rate filing. The public hearing was held at the City Council meeting of Monday, December 16, 2002. The purpose of the public hearing was to provide interested persons with an opportunity to express their views on the basic service programming and equipment rates and installation charges AT & T Broadband calculated in its March 2002 rate filing and implemented in July 2002. After all interested parties had an opportunity to express their views, the public hearing was closed, and the City Council directed Creighton, Bradley, and Guzzetta, LLC to prepare rate orders for adoption at a City Council meeting prior to March 1, 2003. Attached are two resolutions recommended for adoption by the City Council. Resolution 2003-01 is an order regarding the maximum permitted basic programming service rate set forth in the Federal Communications Commission Form 1240 filed by AT 7 T Broadband on or about March 1, 2002. Adoption of the resolution would neither approve or deny the maximum permitted rate for basic cable service, as calculated in the 2002 FCC Form 1240, but would function as a basic service rate ceiling during the relevant rate period and be utilized in future basic rate filings. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: January 27, 2003 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: RESOLUTION 2003-01, BEING AN ORDER BY: LINDA L. MAGEE BY: RE: MAXIMUM PERMITTED BASIC DATE: 1-27-03 DATE: PROGRAMMING SERVICE RATE and RESOLUTION 2003-02, BEING AN ORDER RE: MAXIMUM PERMITTED EQUIPMENT AND iNSTALLATION RATES NO: Page 2 Resoluiion 2003-02 is an order regarding the maximum permitted equipment and installation rates set forth ~n %he Federal Communications Commission Form 1205 filed by AT 7 T Broadband on or about Harsh i, 2002. Adoption of the resolution would neither approve or deny the maximum permitted rates and charges for equipment and installation as calculated in the 2002 FCC Form !205, bu% would function as a rate ceiling during the relevant rate period. RECOHHEN~}ED MOTION: Move to waive the reading of Resolution 2003-01, there being ample copies available to the public. RECOHMENDED MOTION: Move to adop% Resolution 2003-01, being an Order regarding the maximum permitted basic programming service rate set forth in the Federal Communications Commission Form 1240 filed by AT & T Broadband on or about March 1, 2002. RECOMMENDED MOTION: Move to waive the reading of Resolution 2003-02, there being ample copies available to the public. RECOMMENDED HOTION: Move to adopt Resolution 2003-02, being an Order regarding the maximum permitted equipment and installation rates set forth in the Federal Communications Commission Form 120~ filed by AT & T Broadband on or about March 1, 2002. COUNCIL ACTION: RESOLUTION NO. 2003-01 ORDER REGARDING TH E MAXIMUM PERMITTED BASIC PROGRAMMINC SERVICE RATE SET FORTH IN THE FEDERAL COMMUNICATIONS COMMISSION FORM 1240 FILED BY AT&T BROADBAND ON OR ABOUT MARCH 1, 2002 WHEREAS, under Section 623 of the Cable Communications Policy Act of 1984, 47 L!.S.C. § 543, as amended, the City of Columbia Heights, Minnesota (hereinafter the "City") is permitted to regulate rates for basic cable service; and WHEREAS, the City is certified as a rate regulation authority pursuant to rules of the Federal Communications Commission (hereinafter "FCC"); and WHEREAS, MediaOne North Central Communications Corp., now known as Comcast of Minnesota, Inc. d/b/a AT&T Broadband (hereinafter "AT&T"), the current franchise holder, fi led with the City an FCC Form 1240 "Updating Maximum Permitted Rates for Regulated Cable Services", dated March 1, 2002, purporting to set forth and justify the rate it proposed to charge to subscribers in the City for basic cable service (hereinafter the "2002 FCC Form 1240"); and WHEREAS, the City held a public hearing to solicit the views of interested persons concerning the 2002 FCC Form 1240; and WHEREAS, the rate set forth herein will govern AT&T's basic service rate until AT&T lawfully implements a further rate change pursuant to applicable FCC regulations. NOW, THEREFORE, the following is resolved: 1. AT&T's maximum permitted rate for basic cable service, as calculated in the 2002 FCC Form 1240, is neither approved nor denied, but may: (i) function as a basic service rate ceiling during the relevant rate period; and (ii) be utilized in future basic service rate filings, to the extent permitted by and consistent with FCC rules and decisions. 2. AT&T shall not charge any rate higher than the maximum permitted rate set forth in the 2002 FCC Form 1240, nor increase that rate, unless such rate is first filed with and approved by the City, in accordance with applicable law and regulations, including but not limited to the notice requirements imposed by 47 C.F.R. § 76.932, or as otherwise expressly permitted under applicable law and regulations. 3. AT&T may charge rates less than the lawful maximum permitted rate for basic service, as long as such rates are applied in a uniform and nondiscriminatory way, pursuant to applicable federal, state and local laws and regulations. The City, however, shall not be deemed to have approved such rates. 4. This Order is based on the representations made by AT&T in its 2002 FCC Form 1240. Should information come to the City's attention that these representations were inaccurate in any material way, the City reserves the right to take appropriate action. This Order is not to be construed as a finding that the City has accepted as correct any specific entry, explanation, calculation or rate in the 2002 FCC Form 1240. 5. The City reserves all of its rights with respect to rate regulation, including (but not limited to): (i) the right to request and review data, and documents concerning the 2002 FCC Form 1240 in order to determine the impact, if any, such data and documents have on rates proposed in future basic service rate filings; (ii) the right to address issues raised in the 2002 FCC Form 1240 that are relevant to any City review of subsequent basic service rate filings; and (iii) the right to request additional information concerning the 2002 FCC Form 1240 that is relevant to any City review of subsequent basic service rate filings. 6. This Order constitutes a written decision for purposes of 47 C.F.R. § 76.936(a). 7. This Order shall be effective immediately upon its approval by the City. 8. This Order shall be released to the public and to AT&T, and a public notice shall be published stating that this Order has been issued and is available for review, pursuant to 47 C.F.R. § 76.936(b). Passed this __ day of ,2003. Offered by: Seconded by: Roll Call: Mayor Julienne Wyckoff Patricia Muscovitz, Deputy City Clerk RESOLUTION NO. 2003-02 ORDER REGARDING THE MAXIMUM PERMITTED EQUIPMENT AND INSTALLATION RATES SET FORTH IN THE FEDERAL COMMUNICATIONS COMMISSION FORM 1205 FILED BY AT&T BROADBAND ON OR ABOUT MARCH 1~ 2002 WHEREAS, under Section 623 of the Cable Communications Policy Act of 1984, 47 LI.S.C. § 543, as amended, the City of Columbia Heights, Minnesota (hereinafter the "City") is pernfitted to regulate rates for equipment and installations; and WHEREAS, the City is certified as a rate regulation authority pursuant to rules of the Federal Communications Commission (hereinafter "FCC"); and WHEREAS, MediaOne North Central Communications Corp., now known as Comcast of Minnesota, Inc. d/b/a AT&T Broadband (hereinafter "AT&T"), the current franchise holder, filed with the City an FCC Form 1205 "Determining Regulated Equipment and Installation Costs, 'Equipment Form'" (hereinafter the "2002 FCC Form 1205"), dated March 1, 2002, purporting to set forth and justify the rates it proposed to charge to subscribers in the City for equipment and installations; and WHEREAS, the City held a public hearing to solicit the views of interested persons concerning the 2002 FCC Form 1205; and WHEREAS, the rates set forth herein will govern AT&T's equipment rates and installation charges until AT&T lawfully implements a further rate change pursuant to applicable FCC regulations. NOW, THEREFORE, the following is resolved: 1. AT&T's maxin~um permitted rates and charges for equipment and installation, as calculated in the 2002 FCC Form 1205, are neither approved nor denied, but may function as a rate ceiling during the relevant rate period. 2. AT&T shall not charge any rates higher than the applicable maximum permitted rates set in the 2002 FCC Form 1205 nor increase those rates, unless such rates are first filed with and approved by the City, in accordance with applicable law and regulations, including but not limited to the notice requirements imposed by 47 C.F.R. § 76.932, or as otherwise expressly permitted under applicable law and regulations. 3. AT&T may charge rates less than the lawful maximum permitted rates for equipment and installation, as long as such rates are applied in a uniform and nondiscriminatory way, pursuant to applicable federal, state and local laws and regulations. The City, however, shall not be deemed to have approved such rates. 4. This Order is based on the representations made by AT&T in its 2002 FCC Form 1205. Should information come to the City's attention that these representations were inaccurate in any material way, the City reserves the right to take appropriate action. This Order is not to be construed as a finding that the City has accepted as correct any specific entry, explanation, calculation or rate in the 2002 FCC Form 1205. 5. The City reserves all of its rights with respect to rate regulation, including (but not limited to): (i) the right to request and review data, and documents concerning the 2002 FCC Form 1205 in order to determine the impact, if any, such data and documents have on rates proposed in future equipment and installation rate filings; (ii) the right to address issues raised in the 2002 FCC Form 1205 that are relevant to any City review of subsequent equipment and installation rate filings; and (iii) the right to request additional information concerning the 2002 FCC Form 1205 that is relevant to any City review of subsequent equipment and installation rate filings. 6. This Order constitutes a written decision for purposes of 47 C.F.R. § 76.936(a). 7. This Order shall be effcctivc immediately upon its approval by the City. 8. This Order shall be released to the public and to AT&T, and a public notice shall be published stating that this Order has been issued and is available for review, pursuant to 47 C.F.R. § 76.936(b). Passed this __ day of ,2003. Offered by: Seconded by: Roll ('all: Mayor Julienne Wyckoff Patricia Muscovitz, Deputy City Clerk 2 REVISED CITY COUNCIL LETTER MEETING OF: JANUARY 27. 2003 AGENDA SECTION' ORIGINATING DEPT: CITY MANAGER ITEM: RESOLUTION ESTABLISHING CITY BY: WILL12ANI ELRITE BY:. /..~/'~/'/ DATE: JANUARY 23, 2003 , . NO: At the City Council work session of January 21, 2003 thc City Council reviewed staffs recommendation to increase thc City Manager's spending authority. The discussion at that meeting centered around reducing thc proposed spending limit to $15,000 instead of staffs proposed $25,000 and clarifying in thc rcsolution that thc City Manager also has authority to purchase merchandise for resale in thc liquor operation above this $15,000 limit. The attached resolution includes these changes. in addition to the above, there was a discussion in relationship to reporting information the City Council would receive. In this area, the Finance Director explained that there would be no significant change. The City Council will continue to receive the same checklist and thc same detail information regarding payments that they arc currently receiving. Staff will bc available at thc council meeting to answer any additional questions that may arise regarding this resolution. REC()MMENDED MOTION: Move to waive thc reading of Resolution 2003-03 there being ample copies available to thc public. RECOMMENDED MOTION: Move to adopt Resolution 2003-03 being a resolution setting the City Manager's spending authority. \¥'E:sms 030! 1~3rcx ('()tINC[I. Attachments COUNCIL ACTION' RESOLUTION NO. 2003-03 RESOLUTION SETTING THE CITY MANAGER'S SPENDING AUTHORITY WHEREAS, the City Charter has previously established purchase and contract spending amounts for the City Manager; and WHEREAS, at the November 5, 2002 General Election the voters approved setting the City Manager spending limit by resolution: NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights City Council that thc established purchase and contract spending amount be increased to $15,000 for the City Manager of Columbia Heights; and BE IT FURTHER RESOLVED that the City Manager is authorized to purchase merchandise resale in thc liquor operation over and above thc $15,000 spending limit; and ICE IT FURTHER RESOLVED that this resolution supersedes the amount set in Chapter 6, Section 5.6. PURCHASES AND CONTRACTS of the City Charter; and BE IT FURTHER RESOLVED that the City Council delegates to the City Manager thc authority to pay claims for goods and services that is within thc City Manager's spending limit or where thc contract for thc purchase of goods or services has received prior City Council approval. Passed this __ day of ,20()3 Ofl'cred by: Seconded by: Roll Call: Mayor Julienne Wyckoff Patricia Muscovitz, Deputy City Clerk CITY COUNCIL LETTER MEETING OF: JANUARY 27, 2003 AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER NO: FINANCE APPROVAL ITEM: RESOLUTION ESTABLISHING CITY BY: ~ELRITE BY: MANAGER'S SPENDING AUTHORITY DATE: JANUARY 16, 2003 NO: At the General Election on November 5, 2002 voters approved having the City Manager's spending authority set by resolution. Based on this, staff has prepared the attached resolution to increase the City Manager's spending authority. In support of this resolution we have attached a copy of the ballot question, the results of the vote on the question, the League of Minnesota Cities procedure for paying city claims, Minnesota statute Chapter 471 on Uniform Municipal Contracting Law, and a copy of a survey conducted by Schawn Johnson, Public Works Administrative Assistant, in relationship to City Manager spending limits in various surrounding cities. Based on the survey that Schawn conducted, the spending limit for City Managers in surrounding communities ranges from a low of S5,000 to a high of $50,000. The average for the 14 cities surveyed is slightly over S30,000. Subsequently, staff is recommending setting the spending authority level for the City Manager at $25,000. In reference to state statute 471, this amount of $25,000 is well within the allowable parameters of state statutes for purchases handled either upon sealed bids or by direct negotiations by obtaining two more quotations. As you can see from this statute, all purchases in excess of S50,000 must be done using the sealed bid process. The last reference document is page 15 in the manual from the League of Minnesota Cities regarding procedures for paying city claims. Part 5 of this page covers the delegation of authority for paying certain claims. The attached resolution follows the League of Minnesota Cities' recommendation for this delegation. RECOMMENDED MOTION: Move to waive the reading of Resolution 2003-xx there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2003-xx being a resolution setting the City Manager's spending authority. WE:sms 0301103COUNCIL Attachments COLD,ICIL ACTION: CITY COUNCIL LETTER Meeting of: 1/27/03 AGENI)A SECTION: BIDS & OTIIER ORIGINATING DEPARTMENT: CITY MANAGER CONSII)ERATIONS - pUTBLIC WORKS NO: _ ~ t / . 5;':.r' / / ITEM: AWARD OF PROPOSAL FOR UTILITY RATE BY: K. Hansen BY: .:?"/ ~:~."i, ':/ STUDY DATE 1/22/03 ~ DATE: Please bring proposal packet distributed at the 1/21/03 Work Session. Background: The Citx Council directed staffto prepare Request 1hr Proposals (RFP) at their October 14, 2002 regular meeting. Staff prepared and sent out copies of the RFP to nine firms, a cop}' of which is attached. Seven proposals were submitted meeting the requirements stated in the RFP. Two firms, PCE and Kimley-Horn, joined fbrces and submitted a single proposal. Analysis/Conclusions: The City of Columbia }leights desires to conduct a rate study for the development and implementation of equitable rate structures for sanitary sewer, storm sewer, and water ntilities. This will ensure that the necessary revenues will be available for the uninterrupted operation and continued maintenance of these services. The primar? study elements are detailed on page 2 of the RFP and consist generally of the lbllowing: · Data Collection Review and update the 5-year Utilities CIP · Establish }tistoricat Trends and Prqjections · Determine Revenue Needs · Develop a unit cost of service over a 5-year period · P, eport production and presentation Staffhas reviewed each of the proposals and prepared a ranking grid based upon the criteria given in the RFP. On this basis. City staffis recommending the firm of Short Elliot Hendrickson (SEH) to complete the Utility Rate Study. We feel that SEH had the best understanding and approach to the Utility Rate Study, has an excellent scope, detail and program proposed, has a very good experience history in the completion of rate studies in the Metro Area, and submitted the best overall proposal that addressed the requirements of the RFP. SEH also performed and completed the City's storm water utility implementation in 1999/2000. Although the estimated cost of SEll is second highest, the attached table illustrates the estimated hours by each consultant and what the corresponding average hourly rate would be. SEH is 3 of 7 based upon average hourly rate to complete thc stud,','. Funding for the Litilitv rate study is proposed to flmded equally from each of the three operating funds from: Water, Sanitary Sewer and Storm Se~er. Recommended Motion: Move to accept the proposal from SEll for the Utility P, ate Stud3,' based upon their proposal dated December 27, 2002, in an amount not-to-exceed $26.000: and, furthcm~ore, to authorize the Mayor and City Manager to enter into an agreemenl for tile same. KI I:jb ,\ttachmcnt~,: Ranking (}rid CosI.'I lour comparison lablc tCOUNCIL ACTION: ¢~ DO ~'~ 0 0 0 I~- 0 OO (~D 0 0 (SD r4D 0 0 ~ ~ Oi ~ · ~ ~ 0 ~ 0 0 ~ D ~o ~ ~ o o ~ o ~ ~o ~ ~ o o ~ o UTILITY RATE STUDY WORK STUDY / COST Time Period (proposed) Proposal Cost Average rate Firm: to Complete Study (Not to Exceed) per hour BRA 193 hours $ 20,898 $108.28 /hr Ehlers 85 hours $ 12,500 $147.06 /hr PCE & 230 hours $ 19,980 $86.87 /hr Kimley Horn 252 hours $ 25,937 $102.92 /hr SEH 199 hours $ 29,940 $150.45 /hr Springsted 160 hours $ 16,500 $103.13 /hr TKDA 190 hours $ 16,580 $87.26 /hr URS Prepared by Public Works 1/23/2003 Page 1 COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: January 27, 2003 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: i- , .. CITY MANAGER'S APPROVAL. ~, ITEM: Board/Commission BY: Walt Fehst BY: ;:' ;'~i." Appointments DATE: January 27, 2003 DATE: NO: The ritz, Council has requested that the following appointments be made: Planning and Zoning Commission - (Two Vacancies) Economic Development Authority- (One Vacancy) Human Scrvices Commission - (Five Vacancies) Temas will expire: RECOMMENDED MOTION: Move to appoint . . COUNCIL ACTION: