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January 13, 2003 Regular
CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. cohtmbia-heights, mn. us ADMINISTRATION Mayor dul£enne Wyckoff Councilmembers Bruce Nawrocki Robert ,4. Y~illiams Tarnmera Ericson Bruce Kelzenberg City Mana£er ~Valter R. Fehst January 10, 2003 The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, January 13, 2003 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) Invocation: Associate Pastor Janice Bornhoft, First Lutheran Church OATHS OF OFFICE - Mayor Wyckoff, Councilmember Ericson and Councilmember Kelzenberg 1. CALL TO ORDER/ROLL CALl, 2. PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) e PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS A) Proclamations - none B) Presentations - none C) Introduction of New Employees 1) Timothy Gouras, Assistant Liquor Operations Manager 2) Angela Rowe, Liquor Store Supervisor 3) Candy Campbell, Secretary II-A, Police D) Recognition - none CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) City Council Meeting Minutes for Approval MOTION: Move to approve the minutes of the December 16, 2002, regular City Council meeting as presented. 2) Boards and Commissions Meeting Minutes a) MOTION: Move to accept the November 19, 2002 minutes of the Economic Development Authority. THE CiTY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER I cay councn ~genc~a January 13, 2003 Page 2 of 3 b) MOTION: Move to accept the January 7, 2003 minutes of the Planning and Zoning Commission. c) MOTION: Move to accept the December 10, 2002 minutes of the Park and Recreation Commission. d) MOTION: Move to accept the October 17, 2002 minutes of the Charter Commission. 3) Authorize agreement with Rapids Graphics & Mailing for printing, publishing and distributing the, City Newsletter for 2003. MOTION: Move to enter into an agreement with Rapid Graphics & Mailing for printing, publishing, and distributing the City newsletter based upon their proposal of a yearly cost of $17,964 for four publications in 2003; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. 4) Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for January 13, 2003 as presented. e 5) Approve Payment of Bills MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 10138 through 101721 in the amount of $4,010,689.67. PUBLIC HEARINGS A) Public Hearing called for Revocation/Suspension of Rental Housing License at 1429 42nd Avenue Mayor Wyckoff to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Nancy Abbott Regarding Rental Property at 1429 42nd Avenue N.E. in that the Property Owner has received a extension to complete the work on the outside of the building. B) Second Reading of Ordinance No. 1450, being an Ordinance regarding the sale of 325 Summit Street. MOTION: Move to waive the reading of Ordinance No. 1450, there being ample copies available to the public. MOTION: Move to adopt Ordinance No. 1450, being an ordinance pertaining to the sale of City-owned property at 325 Summit. c) Second Reading of Ordinance No. 1451, being an Ordinance amending Ordinance No. 1447 Designating certain land use of public properties (Lomianki North). MOTION: Move to waive the reading of Ordinance No. 1451, there being ample copies available to the public. MOTION: Move to adopt Ordinance No. 1451, being an ordinance amending Ordinance No. 1447, designating certain land use of public properties in Blocks 73, and 100, Columbia Heights Annex (Lomianki Park). D) Second Reading of Ordinance No. 1452, being an Ordinance regarding the sale of 3929 Californi~ Street. MOTION: Move to waive the reading of Ordinance No. 1452, there being ample copies available to the public. [~l[y ~OLIIICll Agenda January 13, 2003 Page 3 of 3 MOTION: Move to adopt Ordinance No. 1452, being an ordinance regarding the sale of City-owned property at 3929 California Street. e ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions - none B) Bid Considerations - none C) Other Business 1) Appoint 2003 Council President and approve 2003 Council/Staff Liaison Assignments. MOTION: Move to appoint as 2003 Council President. MOTION: Move to approve the established 2003 Council Staff Liaison Assignments. 8. ADMINISTRATIVE REPORTS A) Report of the City Manager 1) Upcoming Work Session Items B) Report of the City Attorney CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) 10. COUNCIL CORNER 11. ADJOURNMENT w alter RYl~t, Cit~ Manager WF/pvm OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING DECEMBER 16, 2002 The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, December 16, 2002 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN Pastor Law, Community Methodist Church gave the invocation. CALL TO ORDER/ROLL CALl, Present: Mayor Peterson, Councilmember Szurek, Councilmember Wyckoff, Councilmember Williams, and Councilmember Nawrocki PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA - none PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclamations-none B) Presentations Mayor Peterson stated that the holiday fund raising event on November 30, 2002 was very well received and that $3,000 was raised for the W3eel Chairs for Peace Foundation. This amount will be matched by the foundation for the purchase of wheel chairs. C) Introduction of New Employees Kevin Hansen, Public Works Director, introduced Jacqueline Baron, as the new maintenance worker in the Public Y?orks Department, and indicated that she has served as a seasonal employee for the department, daci Baron thanked the City Council for the opportunity to work for the City of Columbia Heights. D) Recognition-none CONSENT AGENDA Motion by Nawrocki, second by Wyckoff, to approve, with the exception of items #2, 13 and 23, the Consent Agenda items as follows: 1) Minutes for Approval a) Nov. 25, 2002 regular mcctinE Motion to approve the minutes of thc November 25, 2002, regular City Council meeting as presented. b) Dec. 2, 2002 Truth in Taxation mectinE Motion to approve the minutes of the December 2, 2002, Truth in Taxation meeting as presented. 2) Establish Work Session Meeting Dates for the 2003 City Council for Thursday, Dec. 19, 2002 at 8 p.m., Monday, Jan. 6, and Tuesday, Jan. 21, 2003 at 7 p.m. in Conference Room 1 - Removed. 3) Approve transfer of Funds ($2,190) from General Fund to Police Department Budget to Reimburse, Overtime Fund. Motion transfer $2,190, the total amount received from Unique Thrift Store, Columbia Heights High School, and Central Middle School PTA for off duty security worked, from the General Fund to the Police Department 2002 budget under line 1020, Police Overtime. City Council Minutes December 16, 2002 Page 2 of 18 Nawrockd questioned if we should be charging schools for this service. Fehst indicated the desire to reach an agreement where the schools would not charge us for gym usage and we would not charge them for police services. 4) Adopt Resolution No. 2002-76, being a Resolution adopting changes in wage ranges and establishing wages for seasonal and temporary employees for calendar year 2003. Motion to waive the reading of Resolution No. 2002-76, there being ample copies available to the public. Motion adopt Resolution No. 2002-76, being a Resolution adopting changes in wage ranges and establishing wages for seasonal and temporary employees for calendar year 2003. Nawrocki questioned that some part-time people in the Park Department will not received this increase. RESOLUTION 2002-76 ADOPTING CHANGES IN WAGE RANGES AND ESTABLISHING WAGES FOR TEMPORARY PART-TIME LIBRARY POSITIONS, SEASONAL PUBLIC WORKS POSITIONS, SEASONAL/TEMPORARY RECREATION POSITIONS, AND INTERNS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated that on an annual basis, changes will be adopted in Wage Ranges, based upon reliable survey data. NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes wage ranges for non- unionized temporary part-time Library positions, seasonal Public Works positions, seasonal/temporary Recreation positions, and interns, as indicated on Schedule I, II, III, and IV, which are attached and are on file in the office of the City Manager; and BE IT FURTHER RESOLVED that such schedules be effective January 1, 2003. s) Adopt Resolution No. 2002-77, being a resolution establishing various compensation rates for th~: Columbia Heights Fire Department Volunteer (paid on call) Division regarding fire calls, station duty, and drills for 2003. Motion to waive the reading of Resolution 2002-77, there being ample copies available to the public. Motion to adopt Resolution 2002-77, being a Resolution establishing various compensation rates for the Columbia Heights Fire Department Volunteer (paid on call) division regarding fire calls, station duty, and drills for 2003. RESOLUTION NO. 2002-77 BEING A RESOLUTION ESTABLISHING VARIOUS COMPENSATION RATES FOR THE COLUMBIA HEIGHTS FIRE DEPARTMENT VOLUNTEER (PAID ON-CALL) DIVISION REGARDING FIRE CALLS, STATION DUTY, AND DRILLS STATION DUTY & DRILLS 2003 Entry (Date of Appt. to Paid on Call Division) $ 6.53 Attainment of EMT License $ 7.18 Attainment of Firefighter I Certification (Must have EMT License) $ 9.14 Lieutenant $12.66 Captain $13.05 Fire Motor Operator Differential (FMO) 2003 Adjustments effective January 1, 2003 FIRE CALLS 2003 $ 7.31 $ 9.79 $11.75 $12.66 $13.05 $ 1.00/hr. 6) Authorize Designation of an Official Newspaper for 2003 Motion to designate Sun Newspapers as the official City newspaper for 2003 and to authorize the Mayor and City Manager to enter into an agreement with Sun Newspapers for required publications. City Council Minutes December 16, 2002 Page 3 of 18 Nawrocki asked that staff emphasize to them that some residents do not get the Sun Newspaper and to ask if they can redouble efforts to make sure delivery is uniform. Fehst asked that if any residents are not regularly receiving this paper, to call him. 7) Adopt Resolution No. 2002-71, being a Resolution designating official depositories and safe deposit access for the City of Columbia Heights Motion to waive the reading of Resolution No.2002-71, there being ample copies available to the public. Motion to adopt Resolution 2002-71, being a resolution designating official depositories and safe deposit access for the City of Columbia Heights. Nawrocki questioned if Community Credit Union could handle the electronic payroll transfers. He gave their history in the City and that they should be given consideration as a businesses in the community. Bill Elrite, Finance Director, stated we have contacted the other two banks in town and have not received quotes. Wyckoff indicated she spoke to Community Credit twice and felt if they were interested, they would have come forward. Elrite stated the current cost is less than $50 per pay period, and that we received very reliable service. Williams pointed out that Northeast Bank transfers also goes through Wells Fargo. Elrite stated that all accounts, other than payroll, go through Northeast Bank. Szurek referred to the Council packet, which indicated there has never been a problem with Wells Fargo as we have had with other banks, and that we cannot risk problems with our payroll. RESOLUTION NO. 2002- 71 RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES AND SAFE DEPOSIT ACCESS FOR THE CITY OF COLUMBIA HEIGHTS IT IS HEREBY RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are hereby designated as depositories of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said banks shall be signed by the following: Mayor, City Manager, Clerk-Treasurer and that said banks are hereby fully authorized to pay and charge to the account of this corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that the Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are designated depositories of the corporation be and it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the following: Mayor, City Manager, Clerk-Treasurer and that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank shall be entitled to honor and to charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified to or filed with the Banks by the City Clerk or other officer of his corporation. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the corporation and certified to as governing the operation of this corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re-discounts and borrowings by or on behalf of this corporation with said banks prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be used as depositories for investments purposes so long as the investments comply with authorized investments as set forth in Minnesota Statutes. City Council Minutes December 16, 2002 Page 4 of 18 BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that the signatures of any one of the following named City employees are required for access to safe deposit boxes: Finance Director, City Manager, Assistant Finance Director, Accountant, Information Systems Director, Information Systems Technician 8) Adopt Resolution No. 2002-81, being a Resolution establishing Senior Citizen Eligibility Standards for Refuse, Sewage Disposal and Water Supply Utility Rates Motion to waive the reading of Resolution No.2002-81, there being ample copies available to the public. Motion to adopt Resolution 2002-81, being a resolution Establishing Senior Citizen Eligibility Standards for Refuse, Sewage Disposal and Water Supply Utility Rates. RESOLUTION NO. 2002 - 81 RESOLUTION ESTABLISHING SENIOR CITIZEN ELIGIBILITY STANDARDS FOR REFUSE, SEWAGE DISPOSAL AND WATER SUPPLY UTILITY RATES WHEREAS, the City Council has previously established eligibility standards for senior citizens for Refuse Service, Disposal, and Water Supply; and WHEREAS, It has been the City's practice to maintain uniform eligibility standards whenever possible: NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows: 1. That anyone over 62 years of age with a maximum household income of $21,700 will be eligible for reduced rates. BE IT FURTHER RESOLVED that the above eligibility standard be effective January 1, 2003. 9) Adopt Resolution No. 2002-69, being a Resolution establishing a new maximum income of $21,700 for Senior or Retired and Disabled Persons to be eligible for special assessment deferral. Motion to waive the reading of Resolution No. 2002-69, there being ample copies available to the public. Motion to adopt Resolution 2002-69, being a resolution establishing a new maximum income of $21,700 for Senior or Retired and Disabled Persons to be eligible for special assessment deferral. Fehst explained the process and stated that no one has taken advantage of it, but required by law. RESOLUTION NO. 2002 - 69 BEING A RESOLUTION ESTABLISHING SENIOR CITIZENS OR RETIRED AND DISABLED PERSONS HARDSHIP SPECIAL ASSESSMENT DEFERRAL Whereas, immediate payment of special assessments or installments on special assessments cast an undue hardship on some persons owning homestead properties who are 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments, and Whereas, Minnesota Statutes '435.193 - 435.195 makes it possible for a home rule charter city to pass a resolution establishing standards and guidelines for determining the existence of a hardship and for determining the existence of a disability. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS: 1. This deferral procedure shall apply only to assessments which are payable in five or more annual installments. 2. This deferral procedure shall apply only to property owned and occupied by the elderly, retired, or disabled applicant. Ownership and occupancy must be of the same nature as would qualify the applicant for a homestead exemption for tax purposes. 3. This deferral procedure shall apply only to homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments. Permanent and total disability shall have the same definition for purposes of assessment deferral as is used for social security purposes. City Council Minutes December 16, 2002 Page 5 of 18 4. This deferral procedure shall not be construed as to prohibit the determination of hardship on the basis of exceptional and unusual circumstances not covered by the standards and guidelines herein so long as determination is made in a nondiscriminatory manner and does not give the applicant an unreasonable preference or advantage over other applicants. 5. In order to obtain a deferral of an assessment, the homeowner must make application on the forms prescribed by the City of Columbia Heights Assessment Clerk. 6. In granting a deferred assessment, the Council shall determine in its resolution approving the assessment roll the amount of interest, if any, to be charged on the deferred assessment. 7. The option of the homeowner to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due and payable upon the occurrence of any of the following events: a. the death of the owner, provided that the spouse is not otherwise eligible for benefits hereunder; b. the sale, transfer or subdivision of the property or any par'[ thereof; c. if the property should for any reason lose its homestead status; or d. if for any reason the City shall determine that there would be no hardship to require immediate or partial payment. 8. No deferral may be granted unless the homeowner makes application to the City Assessment Clerk within thirty (30) days after adoption of the assessment by the Council. 9. The deferral shall apply to only 50% of the annual installment payment. If the 50% is not paid in a timely manner, the balance of the annual installment along with all future installments shall become immediately due and payable. 10. No deferral shall be granted to any owner who has a gross annual household income from all sources in excess of $21,7'00. 00. 11. No deferral may be continued from year to year unless the owner shall file a renewal application before September 15th of each year. 12. No special assessment may be deferred for a period longer than the time set by the Council as the time over which the project is to be assessed. 13. Interest on deferred assessments shall be at the rate set by the Council in its resolution adopting the assessment roll, and such interest shall be added to the amount deferred and shall be paid in accordance with Minnesota Statute '435.195 and this Resolution. 10) Authorize agreement with the League of Minnesota Cities Insurance trust for Workers' Compensatiof, Insurance Motion to authorize the Mayor and City Manager to enter into an ongoing agreement with the League of Minnesota Cities Insurance Trust for workers' compensation coverage. 11) Authorize purchase of five CityView user licenses and one year maintenance ($17,475) from Municipal Software Corporation Motion to authorize the purchase of five CityView user licenses and one year maintenance at a cost of $17,475 from Municipal Software Corporation. Fehst stated this would allow ten users to view CityView at one time. 12) Adopt Resolution No. 2002-72, being a Resolution Appropriating and Designating Fund Balances Motion to waive the reading of Resolution No. 2002-72, there being ample copies available to the public. Motion to adopt Resolution No. 2002-72 being a resolution appropriating and designating fund balances. RESOLUTION NO. 2002-72 BEING A RESOLUTION APPROPRIATING AND DESIGNATING FUND BALANCES WHEREAS, the City of Columbia Heights has accumulated fund balances in the General Fund, Economic Development Authority Fund, Special Project Revenue Fund, and the Housing & Redevelopment Authority Fund for the purpose of funding future redevelopment projects within the City and, City Council Minutes December 16, 2002 Page 6 of 18 WHEREAS, these funds would be more appropriately accounted for in a separate fund designated for the purpose in which these fimds were accumulated, and, WHEREAS, the City has established a high priority of redevelopment projects in Columbia Heights, and the Section 8 Housing program has been closed out and transferred to Metro Housing & Redevelopment Authority, and, WHEREAS, this transfer resulted in a non-funded deficit in the Section 8 program NOW, THEREFORE, BE IT RESOLVED that the following transfers be made and appropriated for future development costs and to cover the Section 8 fund deficits. Transfers from the following funds: 204 Economic Development Authority 226 Special Project Revenue 299 Housing & Redevelopment Authority Total Community Development Funds 101 2002 General Fund Tax Levy for Development Total transfers out: Transfers to the following funds: 205 Section 8 420 Capital Improvement Development Total transfers in: 100,000 280,000 130,877 510,877 300,000 810,877 85,877 725,000 810,877 13) Establish John P. Murzyn Hall rental rates for 2004 - Removed Fehst stated this would result in afire percent increase in rental rates. 14) Authorization to obtain price quotes for printing and mailing of the 2003 City Newsletter Motion to authorize staff to obtain price quotes for printing and mailing the 2003 "Heights Happenings" City Newsletters. 25) Amendment to Central Avenue Design Guidelines contract Motion to approve the scope and fee amendment to the current contract for Design Guidelines for an additional $4,600.00 in fees, with funds to be appropriated from Parkview Villa South (PVVS) Capital Improvement Fund #414, and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. Fehst stated that this would extend the guidelines from 43rd to 53rd Streets on Central Avenue. 16) Authorize preparation of the 2003 CDBG program application to Anoka County Motion to authorize staff to prepare the 2003 CDBG program Application to remove slum and blight in the amount of $186,500 for the acquisition of the property at 322 40th Avenue NE; and furthermore, to submit said application to Anoka County. 17) Renewal of Professional Services for Continuation of Safety Management Program Support foi- Public Works Motion to accept the proposal dated December 9, 2002 from Integrated Loss Control, Inc. for Safety Management Program Support services for the Public Works Department in an amount not-to-exceed $3,672.00; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. City Council Minutes December 16, 2002 Page 7 of 18 18) Extension of GIS Range Rider Contract Motion to approve a one-year extension to the GIS Joint Powers Agreement in the amount of $17,897; and, authorize the Mayor and City Manager to enter into an agreement for the same. Fehst explained the advantages of this shared program. Kevin Hansen stated this project is in its fourth year of compiling a database for the City with a variety of mapping projects. Nawrocki asked when this would end. Hansen stated it needs to be maintained, like other electronic systems, but was originally to be a six to seven year project. Fehst referred to a presentation and demographics on 35W with GIS data, which was a world-class presentation. Nawrocki requested a report on what has been done, and when the project will be completed. 19) Change Order No. 1 and Final Payment for Miscellaneous Concrete Project #0200 Motion to authorize Contract Change Order No. 1 for additional work added to the contract by the City to O'Malley Construction, Inc. in the amount of $20,818.72 with funding out of the appropriate funds. Motion to accept the work for 2002 Miscellaneous Concrete Repairs and Installations, City Project #0200; and authorize final payment of $1,617.95 to O'Malley Construction, Inc. of Le Center, Minnesota. Nawrocki questioned the cost. Hansen stated that this includes items as they occur on sidewalks or curb and gutters. Some work is also done at the request of citizens. Szurek questioned the low level of the manholes on Central Avenue. Hansen stated they are punch list items and will be lifted by the contractor next spring. 20) Adopt Resolution No. 2002-75, being a Resolution adopting the 2002-2003 Snow and Ice Control Policy Motion to waive the reading of Resolution No. 2002-75, there being ample copies available to the public. Motion to approve and adopt Resolution No. 2002-75, adopting the 2002-2003 Snow and Ice Control Policy for the City of Columbia Heights. Szurek questioned if cul-de-sacs will continue to be plowed using a one-ton truck with a plow. Hansen stated that a grader would only be used in situations where the truck cannot do a sufficient job. RESOLUTION NO. 2002-75 RESOLUTION ADOPTING THE SNOW AND ICE CONTROL POLICY WHEREAS, a Snow and Ice Control Policy has been developed and recommended by City staff; and WHEREAS, adoption of said policy has been determined to be in the best interest of the City of Columbia Heights, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia Heights that said Snow and Ice Control Policy is hereby approved and adopted. 21) Adopt Resolution No. 2002-74, being a Resolution ordering preparation of feasibility reports for Zonu 6B street rehabilitation program. Motion to waive the reading of Resolution 2002-74, there being ample copies available for the public. Motion to adopt Resolution No. 2002-74, being a Resolution ordering the preparation of a report for proposed Zone 6B Street Rehabilitation Program. City Council Minutes December 16, 2002 Page 8 of 18 RESOLUTION NO. 2002-74 BEING A RESOLUTION ORDERING THE PREPARATION OF REPORTS ON THE 2003 STREET REHABILITATION PROGRAM: ZONE 6B WHEREAS, the City Council of Columbia Heights is proposing to rehabilitate local streets in the southeast quadrant of Zone 6. Rehabilitation strategies include complete reconstruction, partial reconstruction or mill and overlay. WHEREAS, the City Council intends to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended), and Section 103B.201 to I03B.251, as follows: 2003-02 ZONE 6B STREET REItABII,ITATION NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. 22) Authorize an RFP for a SCADA system for the water and sewer system Motion to authorize Staff to prepare an RFP for a Project Development Report for a SCADA system for the City utility system. Fehst indicated that this system is necessary to alert us of malfunctions at the pumping facilities. 23) Award of Bid for Huset Park Master Plan - Removed 24) Establish a Hearing Date of January 13, 2003 for revocation or suspension of rental property license at 1429 42nd Avenue NE Motion to Establish a Hearing Date of January 13, 2003 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Nancy Abbott at 1429 42nd Avenue NE. 25) Approve Business License Applications Motion to approve the items as listed on the business license agenda for December 16, 2002 as presented regarding new licenses for 2003. 26) Approve Pa_wnent of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 101169 through 101337 in the amount of $363,751.28. Upon vote: All ayes. Motion carried. Item #2 Establish Work Session Meeting Dates for the 2003 City Council for Thursday, Dec. 19, 2002 at 8 p.m., Monday, Jan. 6, and Tuesday, Jan. 21, 2003 at 7 p.m. in Conference Room 1 Nawrocki stated that the open meeting law requires an agenda be supplied. Wyckoff stated the December 19, 2002 meeting would be organizational. Fehst indicated the January 6, 2003 meeting would be discussing organization and the bids for the city newsletter, and the agenda for the meeting of January 21, 2003 would be announced at the January 13 City Council meeting. Williams stated this would only setting a date so Councilmembers could set their calendars. Wyckoff stated that the regular Economic Development Authority meeting for January would be changed to January 28, 2003. I City Council Minutes December 16, 2002 Page 9 of 18 Motion by Nawrocki to establish work session meetings for the purposes indicated for Thursday, December 19, 2002 at 8 p.m. and Monday, January 6, 2003 at 7 p.m. in Conference Room 1. Second by Wyckoff. Wyckoff indicated that the danuary 21, 2003 work session could be established at the January 13, 2003 City Council meeting. Upon vote: Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, aye; Peterson, abstain. 4 ayes - one abstention. Motion carried. Motion by Williams to set Tuesday, January 21, 2003 for a work session date. Second by Wyckoff. Nawrocki stated that without a specific agenda, we should not be setting a special meeting, and consideration should be given to the new Councilmembers. Jim Hoefi, City Attorney indicated the City Manager was correct in stating the agenda for this meeting could be announced at the Council meeting prior to this date. Upon vote: Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, nay; Peterson, abstain. 3 ayes - 1 nay- 1 abstention. Motion carried. #13 Establish John P. Murzyn Hall rental rates for 2004 Nawrocki stated he checked the rates in other cities and we are not the lowest. Residents should be charged less than the recommended rate because we used resident's taxes to build the hall. Szurek stated that damage and maintenance costs of the hall have risen and unless Council is willing to give more money for running it, rates must increase. There is not enough money in the budget for this, so those who use the facility should pay for it. Fehst stated that $58,000 a year is generated in revenue and it costs $210,000 a year to run the facility. We are not close to covering our costs. Nawrocki felt that we do not take into account the tax dollars used to build the facility. Last year the additional revenue rate increases did not generate more dollars because the number of rentals went down. Fehst stated there is elasticity in what can be charged, but we are lookdng at extreme cutbacks from the State, and we still are not generating a third of the amount needed to run the facility. Peterson stated that the Park and Recreation Commission had all the statistics and they recommended these fees. They do not want to raise the fees, but are trying to recap some of our losses. The seven member Commission recommended we approve this and we should consider their recommendation. Motion by Szurek, second by Williams, to adopt the 2004 Murzyn Hall rental rates outlined by the Park and Recreation Commission at their meeting of December 10, 2002. Upon vote; Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, nay; Peterson, aye. 4 ayes- 1 nay. Motion carried. #23 Award of Bid for Huset Park Master Plan Wyckoff indicated she could not justify spending $19, 467 on a park study at this time of budget concerns. This could be included in the industrial area study to be completed by Hoisington Koegler Group Inc. Nawrocki felt it is premature to spend money to find ways to make changes in the park, and not the best use of money. City Council Minutes December 16, 2002 Page 10 of 18 Williams indicated this is injunction with the industrial park redevelopment. Fehst asked if the original bids included Hoisington Koegler. Hansen stated they did not. Fehst stated that these bids have been held open for 90 days and the need for a yes or no answer. Motion by Nawrocki to reject the bids. A second was not received. Szurek though the study was a good idea. United Properties is doing a study of the industrial area and plans there would result in park dedication funds to be used toward the park plan. This is the most highly · visible park in the community and is starting to look shabby, and improvements would attract developers. Wyckoff felt this money could do a lot of improvements in the park, and the park boundaries may have to change for the industrial development. Szurek indicated we need to move forward in the city. Peterson indicated the park and industrial area need to be considered at the same time. There have been no improvements for children in this community. We can cut other items, maybe our salaries, or travel around the county, but not at the expense of our kids. We must keep moving forward. Motion by Williams, second by Szurek, to accept the proposal from BRA for the Huset Park Master Plan based upon their proposal dated June 28th, 2002, in an amount not to exceed $19,467; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. Upon vote: Williams, aye; Szurek, aye; Wyckoff, nay; Nawrocki, nay; Peterson, aye. 3 ayes - 2 nays. Motion carried. PUBLIC HEARINGS Rental Housing Revocation for 4637-4639 Pierce Street NE. Motion by Wyckoff, second by Szurek, to waive the reading of Resolution No.2002-80, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Wyckoff, second by Szurek, to adopt Resolution No. 2002-80, Resolution of the City Council of the City of Columbia Heights approving revocation pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Russell Waletski regarding rental property at 4637-4639 Pierce Street NE. Deb dohnson, 4638 Pierce Street, indicated that this has been a long time problem and is glad to see this license revoked. Upon Vote: All ayes. Motion carried. RESOLUTION 2002-80 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY RUSSELL WALETSKI (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4637-4639 PIERCE STREET NE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON OCTOBER 30, 2002 OF A PUBLIC HEARING TO BE HELD ON DECEMBER 16, 2002. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT That on July 23, 2002, Gary Gorman and John Larkin, inspectors for the City of Columbia Heights, inspected the property and noted six violations. Compliance orders listing the violations were mailed by regular mail to the owner at the address listed on the Rental Housing License Application. That on October 3, 2002, Gary Gorman and John Larkin, inspectors for the City of Columbia Heights, reinspected the property I City Council Minutes December 16, 2002 Page I1 of 18 and noted that four violations remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 3. That on October 30, 2002, Gary Gorman and John Larkin, inspectors for the City of Columbia Heights, reinspected the property and noted that four violations remained uncorrected. Compliance orders listing the violations were mailed by regular mail to the owner at the ad&ess listed on the Rental Housing License Application and copies were mailed to the tenants. 4. That on November 20, 2002, Gary Gorman and John Larkin, inspectors for the City of Columbia Heights, reinspected the property and noted that four violations remained uncorrected. Compliance orders listing the violations were mailed by certified mail to the owner at the address listed on the Rental Housing License Application. 5. That on December 5, 2002, Gary Gorman and John Larkin, inspectors for the City of Columbia Heights, reinspected the property and noted that four violations remained uncorrected. 6. That based upon said records of the Enforcement Officer, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to-wit: A. FAILURE TO CORRECT VIOLATION OF THE RESIDENTIAL MAINTENANCE CODE i. Shall replace the missing outlet cover in the dining room. ii. Shall replace the upstairs smoke detector. No test button not an acceptable device ..... as of 10/3/2002 - new smoke detector up, is ok, please take down the old one or have it repaired. iii. Shall replace the front storm door that is missing....as of 10/3/2002....remove the old storm door frame. You do not need a storm door with a metal door. iv. Shall repair the rear storm door...as of 10/3/2002....remove the old storm door frame. You do not need a storm door with a metal door. B. FAILURE TO SUBMIT RE1NSPECTION FEES OF $800.00 7. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). CONCLUSIONS OF COUNCIL That the building located at 4637-4639 Pierce Street NE. is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto, That all relevant parties and parties in interest have been duly served notice of this hearing, and any other hearings relevant to the revocation or suspension of the license held by License Holder. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant, or tenant, as the case may be, have expired, or such rights have been exercised and completed. ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F5221 is hereby revoked/suspended (cross out one); The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revoking the license as held by License Holder. Public Heating - Cable Rate Linda Magee, Assistant to the City Manager, introduced Steve Guzzetta, the City Telecommunications Attorney. She stated that City policy and procedures and State and Federal laws require this hearing. AT&T Broadband implemented these rates on July 1, 2002. AT&T Broadband is now known as Comcast. Nawrocki stated that he received notification from ATT&T of a rate increase in January. Guzzetta indicated those fees are the non-basic rates. Nawrocki indicated his discomfort in their ability to continually increase rates. Williams stated that competition from companies such as Direct TV gives residents other options and may affect cable rates. Nawrocki referred to the initial set up of the franchise. Peterson indicated the option to not subscribe and asked if there was a charge for universal access. Magee stated it is free with no installation fee. City Council Minutes December 16, 2002 Page 12 of 18 Fehst stated his disappointed in the 1996 dispersal of control. He referred to Direct TV and gave a comparison between the alternatives and cable. Guzzetta indicated that local access could not be received on Direct TV. Deb Johnson, 4638 Pierce Street, informed Council of a misleading phone call from AT&T, insinuating that in order to continue cable service they would need an additional box and wiring. She was not told that it was an option, at an additional $25-35 per month. She called them again after the installation and was told it was not required and had it removed. Guzzetta stated they are trying to convince subscribers to move to the digital service. He will talk to the AT&T representative. Fehst stated that he was also contacted and also lead to misunderstand the option. Nawrocki asked that Guzzetta also pass along a resident complaint he received regarding a sales representative coming to their door at 9:30p. m. Fehst referred to the initial promise that cable would not have advertising, which is no longer true. Guzzetta stated the franchise expires in 2006 and this would be discussed at that time. Mayor Peterson closed the public hearing, as interested parties had an opportunity to express their views on the basic programming and equipment rates and installation charges AT&T Broadband calculated in its March 2002, rate filing and implemented in July, 2002. Motion by Williams, second by Szurek, to direct Creighton, Bradley and Guzzetta, LLC to prepare rate orders for adoption at a City Council meeting prior to March 1, 2003. Upon vote: All ayes. Motion carried. Peterson asked the students in the audience to come forward and introduce themselves. John Hunter, former City Councilmember, spoke his praise for Peterson and Szurek, for their commitment to public service, and thanked them for the tough decisions they have made. First Reading of Ordinance No. 1450, being an Ordinance regarding the sale of 325 Summit Street. Motion by Williams, second by Szurek, to waive the reading of Ordinance No. 1450, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Williams, second by Szurek, to establish January 13, 2002, at approximately 7:00 p.m. as the second reading of Ordinance No. 1450, being an ordinance pertaining to the sale of City-owned property at 325 Summit. Nawrocki questioned access to the property for the proposed buyer and again requested more information on what the proposed changes would be and for a better drawing before the January 13, 2003 meeting. Fehst stated the alley would be realigned, and depending on the RFP for the land at 40th and University, it would need to include an easement so Mr. Gondack can get into the lower level of his building. The biggest concern regarding the sale of this property is a 3.5 by l foot area on the SW angle owned by his father and would require some recompense. Staff will work with Gondack for accessibility to his lower level. Hansen described the area from a maintenance prospective and stated his concern is plowing snow in the alley. Hansen stated he would not recommend a cul-de-sac in this area. Upon vote: All ayes. Motion carried. City Council Minutes December 16, 2002 Page 13 of 18 First Reading of Ordinance No. 1451, being an Ordinance amending Ordinance No. 1447 Designating certai land use of public properties (Lomianki North). Motion by Szurek, second by Williams, to waive the reading of Ordinance No. 1451, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Szurek, second by Williams, to establish January 13, 2003, at approximately 7:00 p.m. as the second reading of Ordinance No. 1451, being an ordinance amending Ordinance No. 1447, designating certain land use of public properties in Blocks 73, and 100, Columbia Heights Annex (Lomianki Park). Nawrocki questioned the map handout not showing this block as designated for park purposes. Tim Johnson, City Planner, referred to Ordinance 831 designating park properties, which designated the three Lomianki properties. Ordinance 831 was amended by Ordinance 1447. Nawrocki gave the history of this area and how it lead to his interest in public service. The land between 38th and 39th was to become a park, and the land south of 38th was for park and buffering. The area north of 39th was to be developed as industrial. His concern would be for buffering from the alley. He suggested the owner move the building closer to the railroad and put in more landscaping. He asked what the P&Z discussion was on screening. Szurek stated they felt the question was on allowing him to move forward with the development and that screening would be part of the land development discussion. Fehst stated that screening could be a contingency in the agreement. Nawrocki stated that he had specifically asked that screening be discussed by the Park and Planning/Zoning Commissions. Fehst stated the property can be sold with conditions. Johnson stated that screening concerns can be addressed through the site plan process, and that screening is already required in the newly adopted Zoning Ordinance. Dave Peterson, 3950 Main Street, asked if the business owner runs one, two or three shifts (the owner in the audience stated one shift only). He suggested the owner stay where he is and add another shift. Carol Ford, 3942 Main Street, stated this is a dead end alley and the current business already makes it impossible to get resident's vehicles out of the alley, and another business will only make it worse. This is a nicepark that could be better utilized, or left as an open space as it is now. She suggestedputting this business in the industrial area. Dale Rustom, 3932 Main Street, stated he lived here when the railroad came in and the noise control from that does not work. Columbia Heights needs more parks, not more buildings. Deann Bogangrief, 3938 Main, stated this property was given to the residents and to the city to take care of and residents want it to be park property, not light industry. He asked for this to be tabled, as the moratorium in industrial park should include any changes to light industrial in the city. Peterson closed the public hearing. Wyckoff stated that she spoke to the residents in this area and she will make sure the current owner will not block the alley. Randy Schumacher, Community Development Assistant, indicated the business causing the alley to be blocked was sold three weeks ago, and we need to determine if this was the old or new property owner and work with them on the problem. The Police Department will be made aware of the situation. Schumacher stated that the proposal by Glen Stauffacher does not require access to the alley. City Council Minutes December 16, 2002 Page 14 of 18 Nawrocki asked that the City have something definite on paper as to the type of screening~buffering and how it would be maintained. Upon vote: Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, aye; Peterson, abstain. 4 ayes - 1 abstain. Motion carried. First Reading of Ordinance No. 1452, being an Ordinance regarding the sale of 3929 California Street. Motion by Nawrocki, second by Szurek, to waive the reading of Ordinance No. 1452, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Szurek, second by Nawrocki, to establish January 13, 2003, at approximately 7:00 p.m. as the second reading of Ordinance No. 1452, being an ordinance regarding the sale of City-owned property at 3929 California Street. Wyckoff questioned what happens if Stauffacher finds the property unbuildable. Schumacher stated that the purchase agreement indicates the property is buildable, and if not the agreement would be null and void. Nawrocki asked that the sale agreement include property screening, and that those property owners on Main Street be notified of the danuary 13th meeting. Fehst asked if Council wanted a sale contingency regarding screening, but questioned including future maintenance. Hoeft stated this would not be included in the purchase agreement, but we could have a development contract whereby any failed plantings be replaced within a year or two. This would not have perpetuity, and would be enforced as with any other business. Wyckoff stated that the Park and Recreation Commission asked that funds from this sale go back into the parks. Hoefi stated that proceeds from the sale would go to the General Fund. Nawrocki stated that if there was not an iron-clad screening guarantee for the residents along Main Street, he could not support the sale. Hoefi stated there would not be ongoing protection. A deposit or security could be required to replace plantings or fence, and we could draw on the credit. After that was depleted, it would go through code enforcement. Peterson stated the residents are not concerned with the screening, but want to retain the open space. He indicated that 45feet to the east could be maintained as a mini park, allowing them some open space. 14~illiams stated that he has never seen anyone using the north or south property, and Council should represent citizens of the entire City. He felt both areas could be developed with nice residential homes. V~illiams is not convinced this area should be industrial. Upon vote: Williams, abstain; Szurek, aye; Wyckoff, aye; Nawrocki, aye; Peterson, abstain. 3 ayes - 2 abstentions. Motion carried. ITEMS FOR CONSIDERATION Other Ordinances and Resolutions Adopt Resolution No. 2002-70, being a Resolution adopting a budget for 2003, setting the City, Library and EDA levy at $4,817,984, and approving the HRA levy of $111-,648. Motion by Szurek, second by Williams, to waive the reading of Resolution No. 2002-70 there being ample copies available to the public. Upon vote: All ayes. Motion carried. City Council Minutes December 16, 2002 Page 15 of 18 Motion by Szurek, second by Williams, to adopt Resolution No. 2002-70, being a Resolution adopting a budget for 2003, setting the City, Library and EDA levy at $4,817,984, and approving the HRA levy of $111,648. Nawrocki stated he could support the action to set the levy, because it is not an increase from last year. He cannot support the budget, as it is not reality and does not cover cuts in State aids. We begin with a budget where revenues do not meet expenditures and is irresponsible to adopt such a budget. He referred to an article in the Sunday newspaper on State aid and outplacement as compared to other cities. Nawrocki referred to State mandates, and the history of State aid. He asked that the question be divided. Wyckoff referred to an article in the St. Paul paper that she had copied for Council on State aid. Williams stated that our City will be affected by State budget cuts, and possible fund balance cuts. It is imperative that the new City Council encourages development in the City so we can be responsible for ourselves. The industrial area has not been paying their fair share of taxes. We will spend down some fund balances. We may have to make some cuts in Fire and Police Departments next year. Nawrocki agreed on the need to redevelop the industrial area. Recommendations for improvement in the industrial area will require City resources and expenditures. Szurek stated that she went through the department budgets and found that increases came primarily from the step program for employees, insurance, PERA, workers comp, deferred comp, Parkview Villa North, and capital outlay. She listed the departments that had personnel decreased. She felt that if we did not have to patrol Hilltop or respond to their fire calls, our costs would not be as high. Insurance and bonding have gone up, the Fire Department needs to replace protective clothing, and the generator was replaced, as was some fire equipment. The budget for our children at recreation is the smallest of the whole city. She apologized to our youth for not providing a community center. She stated there is no "fluff" in our budget. We have become dependent on State aid, but now will have to raise taxes. We are only providing services, we are not providing anything to keep or bring in residents. Nawrocki called for the question to divide the motion. Motion did not receive a second. Szurek called for the question. Upon vote: Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, nay; Peterson, aye. 4 ayes - 1 nay. Motion carried. RESOLUTION 2002-70 RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2003, SETTING THE CITY LEVY, APPROVING THE HRA LEVY, AND APPROVING A TAX RATE INCREASE FOR PROPERTY TAXES PAYABLE IN 2003. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. I City Council Minutes December 16, 2002 Page 16 of 18 Section A. The budget for the City of Columbia Heights for the year 2003 is hereby approved and adopted with appropriations for each of the funds listed below. General Fund Community Development Fund Economic Development Fund Parkview Villa Nodh Parkview Villa South Rental Housing HRA Administration State Aid Cable Television Library DARE Project Infrastructure Capital Improvement Capital Equipment Replacement Funds Central Garage Fund Liquor Water Utility Fund Sewer Utility Fund Refuse Fund Storm Sewer Fund Data Processing Debt Service Fund Total Expense Including Interfund Transfers Expense 8,899,512 363 003 140 569 360 507 213 764 17 309 111 648 171 235 166 974 679 700 8,825 155,120 275 992 1,037 558 497 330 13,301 048 1,667 231 1,319 470 1,537 520 193 272 274 562 2,412 822 33,804,971 Section C. The following sums of money are levied for the current year, collectable in 2003, upon the taxable property in said City of Columbia Heights, for the following purposes: General Levy Estimated Area-Wide Total Levy Estimated General 3,313,830 930,000 4,243,830 Estimated Library Levy 433,585 433,585 Estimated EDA Fund Levy 140,569 140,569 Total Levy 3,887,984 930,000 4,817,984 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2003 in the amount of $111,648. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the year 2003 that is higher than the tax rate calculated pursuant to Minnesota Statutes '275.078 for the city for taxes levied in 2002, collectable in 2003. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Bid Considerations -none Other Business - none City Council Minutes December 16, 2002 Page 17 of 18 ADMINISTRATIVE REPORTS Report of the City Manager Fehst reported on the farewell reception for Szurek and Peterson and gave his and staff's appreciation for their service to the City. Report of the City Attorney - none GENERAL COUNCIL COMMUNICATIONS Minutes of Boards and Commissions · Meeting of the Planning and Zoning Commission of December 3, 2002 · Meeting of the Library Board of December 3, 2002 Peterson stated that Bob Ruettimann, EDA Commissioner, has moved out of the community and has verbally submitted his resignation. He recommended Marlaine Szurek as his replacement. Peterson asked Hoefi if he could appoint her at this meeting. Hoeft indicated the Mayor could make this appoint with Council approval. Wyckoff suggested giving other residents a chance to apply. Nawrocki indicated that since we do not have an official vacancy, an appointment could not be made. Peterson indicated the importance of this commission, and highlighted Szurek's background. He stated that Mr. Ruettimann recommended Szurek as his replacement. Hoefi questioned if there is a vacancy to fill, as the written resignation has not yet been received. The assignment should wait until the resignation is in place. CITIZENS FORUM Deb Johnson, 4638 Pierce Street, gave her encouragement for redevelopment, but stated that we have a sever enforcement problem, and should take care of what we already have. Don Jolly, St. Michael, past City Councilmember, paid his respects to Peterson and Szurek. He referred to their community service, church service, etc. and referred to programs that were put into place and have stood the test of time. He welcomed the newly elected Councilmembers. Harold Hoium thanked Peterson and Szurek for everything they have done. He stated that if all the vacant lots in the City were developed our tax base would increase. COUNCIL CORNER Nawrocki · State aid were not gifts, mandates came first. · Attended National League of Cities meeting - o talked to exhibitors regarding skate board park o attended sessions on downtown development where consultants work on retail development and suggested we talk with the League of MN Cities and the City of Robbinsdale regarding development. He asked staff to follow up and bring the information back to Council. o referred to a discussion group of first ring suburbs · Expressed his appreciation to Peterson and Szurek for their service and commitment, and for their contribution to the ongoing progress in the community. City Council Minutes December 16, 2002 Page 18 of 18 Wyckoff · Referred to the good turn out at the library fund raiser at the Heights Theater. · Referred to the Columbia Heights historical calendar that is for sale. · Thanked Peterson and Szurek for all they have done. Thanked them for wanting to stay active in the community. Szurek · Gave a farewell comment on her five years of service, on Peterson's hard work, on staffs support, thanked her husband and children, spoke to the citizens of Columbia Heights, and indicated that she will continue to pray for the prosperity of this City. Williams · Referred to getting our State Representatives to stop giving mandates · Stated Peterson has been the greatest leader he has worked with, who had great patience. He respects him tremendously, and spoke of Szurek's accomplishments and his respect for her. · Everyone has talent, what is rare is the courage to follow that talent to the dark place it leads. · Read from the Bits and Pieces - "Keep our mouths shut and our pens dry, until we know the facts." · Pray for the peace and prosperity of our City. · Happy holidays, and the holiday fundraiser was a wonderful event. · There will be a th-city hockey Valentines party, tickets will be $20. Don Jolly referred to the passing of two long time Columbia Heights residents and stated he would like to buy a calendar. Jolly referred to what a pleasure it would have been to build a civic center like the one in Monticello. Peterson · Read from Bits and Pieces - regarding team work. · Thanked his family and his wife Jaci. · Stated he will miss Harold Hoium · Stated he will miss working with staff and consider them as friends · Read a card · The holiday party will continue and there will be a prayer breakfast in May. · Don't take ourselves too seriously, enjoy live, and love your neighbor. ADJOURNMENT Mayor Peterson adjourned the meeting at 10:38 p.m. Patricia Muscovitz, Deputy City Clerk COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF NOVEMBER 19, 2002 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by Vice President, Jindra at 8:09 p.m., Tuesday, November 19, 2002, in the City Hall, Conference Room 1,590 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Patricia Jindra, Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bobby Williams and Bruce Nawrocki Robert Ruettimann Walt Fehst, Executive Director Bob Streetar, Deputy Executive Director Cheryl Bakken, Secretary Mark Nagel, Housing Assistant CONSENT AGENDA Approval of Minutes MOTION by Nawrocki, second by Williams, to adopt the minutes of the October 15, 2002, regular meeting as presented in writing. All ayes. Motion Carried Financial Report and Payment of Bills MOTION by Peterson, second by Szurek, to approve Resolution 2002-16, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for October, 2002 and approving payment of bills for October, 2002. All ayes. Motion Carried. ITEMS FOR CONSIDERATION Renew Agreement with the Greater Metropolitan Housing Corporation (GMHC) Streetar stated GMHC has done an outstanding job this year providing residents with assistance in all aspects of housing. The agreement for 2003 is $12,500, which is a 25% increase from last year. This is due in part because they will be helping residents with not only the Rebate Incentive Program but with MHFA loan processing, along with ail of the construction consults and other services as listed on the enclosed Housing Assistance Report. GMHC also purchased, demolished and built a new home at 4828 5tn Street. Jennifer Bergman stated of the $50,000 requested from HUD for the Rehab Incentive Program for 2002, there is approximately $29,000 left. Some of the changes for 2003 are: 1) agreement is for a full year; 2) if service is terminated prior to the end of the year, the City wouM be reimbursed a prorated amount; 3) a marketing plan will be developed and agreed upon by March 15tk each year; and 4) GMHC wiil provide the foilowing years fee by August 1st to help with the City's budgeting process. Nawrocki stated there wasn't a clause in the agreement for termination and would like it added before the agreement is signed. Bergman stated, she will add it to the agreement and provide staff with a new one. Economic Development Authority Meeting Minutes November 19, 2002 Page 2 of 4 MOTION by Szurek, second by Wyckoff, to enter into a Consulting Services Agreement with the Greater Metropolitan Housing Corporation to participate in their programs, with the amendment to add a termination clause stating either party can terminate within 30 days written notice; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. Adopt Resolution 2002-19, a Resolution finding a Parcel to be occupied by a Structurally Substandard Building Streetar stated the City acquired two blighted parcels and is working with the owner of the old Bridgeman 's site to be included in the redevelopment project area. One of the financial tools that can be used is Tax Increment Financing. In order to create this TIF district, the EDA must make a determination before the demolition or removal of these substandard buildings that certain conditions exit. Resolution 2002-19, must be passed indicating the parcel was occupied by one or more, substandard buildings and after demolition and clearance the EDA intends to include the parcel within the proposed TIF district. This would allow the EDA the opportunity in the future to qualify the site as a redevelopment district and receive additional funding sources for the project area. MOTION by Szurek, second by Wyckoff, to waive the reading of Resolution 2002-19, there being an ample amount of copies available to the public. All ayes. Motion Carried. MOTION by Peterson, second by Williams, to Adopt Resolution 2002-19, a Resolution finding a Parcel to be occupied by a Structurally Substandard Building. All ayes. Motion Carried. Award Bid for Demolition of Homes at 3718 and 3722 Central Avenue NE Streetar stated staff obtained three quotes for the removal of 3 718 and 3 722 Central Avenue single-family homes: 0 Browns Contracting at $23,000; 2) day Brothers at $19,800; and 3) Belair Demolition at $18,575. Staff recommended approval of Belair's bid, which was the lowest, responsible bid for the removal of both homes. MOTION by Peterson, second by Szurek, to award the Demolition of the homes at 3718 and 3722 Central Avenue N.E. to Belair Demolition in the total amount of $18,575, and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. Approve Appointment to Business Revolving Loan Fund Committee Nagel stated, staff has received an application from Robert Trewartha to complete our Business Revolving Loan Fund Committee. Trewartha is a Columbia Heights resident and a professor at the Minnesota School of Business. If appointed, the Loan Review Committee program will be implemented in January of 2003. MOTION by Szurek, second by Nawrocki, to Approve the Appointment of Mr. Robert Trewartha as a member of the Business Revolving Loan Fund Committee. All ayes. Motion Carried. Economic Development Authority Meeting Minutes November 19, 2002 Page 3 of 4 Adopt Resolution 2002-17, a Resolution Authorizing BRLF Signatures Nagel stated Resolution 2002-17 authorizes the President, Executive Director and the Finance Director to sign documents necessary to process the Business Revolving Loans for Columbia Heights businesses. MOTION by Szurek, second by Peterson, to waive the reading of Resolution 2002-17, there being an ample amount of copies available to the public. All ayes. Motion Carried. MOTION by Szurek, second by Peterson, to Adopt Resolution 2002-17, a Resolution Authorizing the EDA President and Executive Director as signatures for the Business Revolving Loan Fund disbursements. All ayes. Motion Carried. Adopt Resolution 2002-18, a Resolution Authorizing the Transfer of $50,000 from HRA fund 299 to U.S. Bank for the Business Revolving Loan Fund Nagel stated Resolution 2002-18 authorizes the transfer of $50, O00 from HRA fund 299 to U.S. Bank for the Business Revolving Loan Funds, which will allow the program to start up again in January of 2003. MOTION by Szurek, second by Peterson, to waive the reading of Resolution 2002-18, there being an ample amount of copies available to the public. All ayes. Motion Carried. MOTION by Szurek, second by Peterson, to Adopt Resolution 2002-18, A Resolution Authorizing the Transfer of $50,000 from HRA Fund 299 to U.S. Bank to be used for the Business Revolving Loan Fund. All ayes. Motion Carried. ADMINISTRATIVE REPORTS Industrial Park Redevelopment- There was a joint City Council/EDA worksession held on November 13th to discuss the progress of the redevelopment plan to date. Checkpoint (42 will occur around the end of ,lanuary. 40th & University_- Staff will be closing on the gas station property on December 12tn and has contacted a number of developers about the redevelopment opportunity on the one-acre site. United Properties has indicated some possible uses for the site including fast food, day care or a bank. Americana Community Bank was contacted for possible interest in the site and indicated they would discuss the site with management. Evaluate Options for the Disposition of Parkview Villa North- Staff met with HUD on October 18th to discuss options for the sale or transfer of Parkview Villa North. The most obvious option identified so far is the sale or transfer to Met Council or to Crest View Corporation. Nawrocki stated he is apposed to selling Parkview Villa North or South. Economic Development Authority Meeting Minutes November 19, 2002 Page 4 of 4 37th & Central- The owner of Puerta Vallerta hired an architect to develop a redevelopment proposal for the area along Central Avenue, north of the Olive Tree and South of Bobby and Steve 's. The preliminary proposal includes a 3-story, 22-unit market-rate, building with 13,000 square feet on the first floor, and 22 units of market rate housing on the second and third floors. Staff will be bringing this project to the EDA for review once the architect has provided the additional financial information. 39th & Central- The Nathe Company, which is the owner of Burger King, contacted staff inquiring about redevelopment plans. They may be interested in moving to the old Hardees site. Staff will meet with their representatives soon. Design Guidelines Task Force- The Task Force had their ftrst meeting on October 29th to discuss the purpose, expectations and time line for their activities. The next meeting is planned for November 20th at Murzyn Hall. Building Inspections Program - The State Building Code and Standards Division started their review of the City's building inspection service, which will take approximately 60-90 days. Kmart- Staff will be working with Jerry Herringer to develop a draft redevelopment concept for the Kmart site. Staff also contacted Herbergers at Apache Plaza to talk to Herringer about renting the building. Columbia Heights Business Center- Staff met with administrators of the Columbia Park Medical Group to negotiate a new agreement for maintenance of the City owned parking ramp. A draft agreement is being reviewed at this time. ADJOURNMENT Vice President, Jindra, adjourned the meeting at 8:55 p.m. Respectfully submitted, Recording Secretary H 5EDAminutes2002\ 11-19-2002 NOT B PLANNING AND ZONING COMMISSION MINUTES OF THE REGULAR MEETING JANUARY 7, 2003 7:00 PM The meeting was called to order at 7:00 pm by Commission Chair, Tom Ramsdell. Roll Call: Commission Members present-Yehle, Schmitt, and Ramsdell. New Commission members will be appointed by the City Council as soon as interviews are completed, and action can be taken. Also present were Tim Johnson (City Planner), Shelley Hanson (Secretary), and Tami Ericson (Council Liaison). Motion byYehle, second by Schmitt, to approve the minutes from the meeting of December 3, 2002. All ayes. MOTION PASSED. PUBLIC HEARINGS None NEW BUSINESS ELECTION OF OFFICERS-- Motion by Yehle, second by Schmitt to nominate Ramsdell as Chairperson for 2003. All ayes. MOTION PASSED. PROPOSED SALE OF PROPERTY AT 3929 CALIFORNIA ST-- The now vacant City-owned property at 3929 California St. has been proposed for potential industrial development after it is sold to Glenn Stauffacher who owns Profile Tool and Engineering currently located at 3825 3rd St NE. The piece of property is zoned Industrial and it has been determined that the highest and best use of the property would be to develop it as light industrial. MN statute 462.356 requires that if a City has a Comprehensive Plan, it must notify the Planning Commission of the intent to purchase or sell land. The City Comprehensive Plan designates this property for parkland use, but the Planning Commission, Park & Recreation Commission and the City Council have all recommended to remove the park designation for this parcel. The City Comprehensive Plan also indicates that the loss of this'parcel will not have a detrimental impact on the future park system. The City has submitted a future land use change to the Metropolitan Council that would change the future status from parkland to industrial in anticipation of the proposed sale and development of this parcel. According to phone conversations with the Met Council, Planner Johnson expects this change to be approved without any problems. PLANNING & ZONING MINUTES MEETING OF JANUARY 7, 2003 PAGE 2 Motion by Ramsdeli, second by Yehle, to support the action of the Columbia Heights Council to sell the property at 3929 California Street NE, as it is consistent with the City Comprehensive Plan. All ayes. MOTION PASSED. PARK DEDICATION-- Planner Johnson explained that in 2002, the Planning & Zoning Commission and the City Council granted approvals for Parkside Village, a 25-unit market rate townhome subdivision adjacent to Sullivan Lake. In the process the Park dedication issue was discussed, and a decision was made to require $750 per unit for park dedication fees. Staff is requesting the Planning Commission review the current ordinance as it relates to park dedication and to compare other cities requirements in the Twin Cities area. The current ordinance language in 9.1403; Section 14: Subdivision Regulations: Page 14-7 creates some confusion over interpretations of what 'estimate of improvements' means. Planner Johnson provided the park dedications fees of several surrounding cities and noted that the fees vary tremendously. Staff would like to see a consistent and fair amount set for both residential and commercial/industrial development and re-development projects. There was discussion regarding the fees for Residential Development. It was noted that some cities charge different fees for Residential based on whether they are single family homes, duplexes, apartments, or townhouses. Planner Johnson was asked when the comparable cities had passed their park d~dication fees. The Commission members noted that the fees could already be outdated if established too long ago. He stated he did not know the dates that each city adopted these fees. After considering the comparisons supplied, it was the general consensus that $750/unit would be a fair fee and would be consistent with the fees being charged by New Brighton and Fridley, the cities closest to us. The Commission then discussed how Park Dedication fees should be established for Commercial/Industrial properties. Some cities charge a set fee per acre, and others charge a percentage of the market value of the unimproved land. The Commission members were concerned that a fair amount be set, so as not to turn away potential developers. The Commission felt that $2500/acre would be a fair amount compared to other cities. Councilmember Williams was present at the meeting and stated he thought that figure was too low. He felt something in the $6,000/acre range would be more equitable. He explained that based on current land values, if you went by a percent basis of the land value (5%), as some of the cities do, the amount would be closer to the $6,000 figure. As land values increase, using a percent basis would allow for increases of the fees without having to amend the Ordinance, as would be needed ifa set fee is established. PLANNING & ZONING MINUTES MEETING OF JANUARY 7, 2003 PAGE 3 Community Development Director, Bob Streetar, questioned at what point the value of the land is determined. Is it before a property is purchased, after razing existing improvements, or after it is re-developed? Placing a value on property can be arbitrary, and the value could be different at each stage, therefore, language needs to established that will be clear in the amendment. Taking the comments into consideration, staff will draft an amendment to the current Ordinance and will bring it to the Commission in February for consideration. MISCELLANEOUS Councilmember Williams asked the Commission if they could possibly get involved in encouraging the sale of several properties within Columbia Heights that are currently unbuildable for various reasons. He would like to see that neighboring properties are offered these parcels so the City no longer has to maintain them, and they get back on the tax rolls. Staff will need to follow up on this and establish a list of the parcels before any action can be taken. Motion by Yehle, second by Schmitt, to adjourn the meeting at 7:50 pm. All Ayes. Respectfully submitted, Shelley Hanson Secretary City of Columbia Heights Park and Recreation Commission December 10, 2002 THESE iN[.IT :iS ..NOT, BEEN APPRO¥ D, The meeting was called to order by Eileen Evans at 6:33 p.m. ROLL CALL Members present: Eileen Evans; Jerry Foss; Tom Greenhalgh; Matthew Henry; Gary Mayer; Gary Peterson; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer; David Payne; Bill Peterson Members absent: None Also present: David Paterson, Carol Ford, Bill Platt, Randy Schumacher, Asst. Community Development Director APPROVAL CONSENT AGENDA: Motion to approve consent agenda by Foss; second by Bill Peterson. All ayes, motion carried. LETTERS AND REQUESTS: REQUEST FEES WAIVED FOR COMMUNITY HOIDAY PARTY Recreation Director, Keith Windshitl stated that this request is made by the Sister Cities International to waive the rental fees of Murzyn Hall so that more wheelchairs could be donated to Wheelchairs for Peace. Motion by Mayer, second by Foss to waive the fees for the Holiday Party. All ayes, motion carried. REQUEST FEES WAIVED FOR COLUMBIA HEIGHTS F1REFIGHTERS ASSOCIATION ANNUAL BANQUET Recreation Director, Keith Windschitl explained that this banquet is held for our current Columbia Heights firefighters as well as our retired firefighters. This event is the association's annual meeting and banquet. Motion by Bill Peterson, second by Payne to waive all fees for the Columbia Heights Firefighters Association annual banquet. All ayes, motion carried. OLD BUSINESS Commission Members asked about the status of the Murzyn Hall front sign. Recreation Director Keith Windschitl stated that the Lion's Club has committed to donating up to $5000 for the replacement of the front sign. The sign will be discussed at the next meeting. PAGE TWO NEW BUSINESS: STATUS OF PROPERTY LOCATED NORTH OF LOMIANKI PARK Commission Chair Evans stated that the Park and Recreation Commission needs to discuss the status of the property north of Lomianki Park and whether or not this land will be used for future park land. Dave Peterson, 3959 Main St. stated that he would like to see an agreement with the purchaser of the property so that they don't just buy the land and then turn around and re-sell the property for profit. He also questioned the moratorium that the City currently has in place. Randy Schumacher, Asst. Community Development Director stated that the moratorium was put in place due to the fact that the City has hired a planner to evaluate the industrial park and this would prevent any changes while the study is taking place. Dave Peterson recommended that the City wait until February 1 to make the decision because the people he talks to do not want to lose the park. Carol Ford, 3942 Main St. stated this area is used by people to hangout, play soccer, football, golf, or do just what they want to in an open space area. She stated that people come from Minneapolis to use the park. People come to watch the railroad and sunbath in this area. She stated that this area is good for kids to do unstructured activities. This area also has wildlife such as eagles, hawks, pheasants, deer, and geese. Commission Chair Evans asked about parking for this area. Carol Ford stated that people park on the street. Bill Platt, 3942 Main St. questioned the moratorium. Randy Schumacher, Asst. Community Development Director stated the moratorium is needed to allow the City to plan for the redevelopment of the industrial park. He also stated the owner of this business needs to relocate due to his need for additional space. This property is one of the only areas that could be used as industrial development. He has employees in the City and they make $30,000-$60,000 a year. The owner wants to construct a new building and is willing to pay market value of $113,000 for the property. The Planning and Zoning Commission recommended that the park status be eliminated as it is consistent with the City Comprehensive Plan. Jerry Foss indicated that he is concerned with where the money would go from the sale of this property. He would like to see additional money generated for the parks even in the form of a park referendum. He stated that he is really against giving up park land. Bill Peterson indicated that we currently don't have money to upgrade or better the parks so we should sell this property to gain revenue for the parks. Chair Eileen Evans stated that maintenance is expensive and if we do not plan to develop this property as park land it should be sold and the revenue should come back to the parks. Motion by Bill Peterson, second by Henry to remove the park status of the property north of Lomianki, and all revenue generated from the sale of this property be put back into parks. Upon vote: Evans, yes; Foss, no; Greenhalgh, yes; Henry, yes; Mayer, no; Payne, yes; B. Peterson, yes. Five yes - Two no, motion carried. PAGE THREE MURZYN HALL RENTAL RATES FOR 2004 Recreation Director, Keith Windschitl explained the staff recommendation of a 5% rental rate increase for 2004. He stated a 5% increase would help offset some of the Murzyn Hall expenses. Mayor Peterson indicated that Council Member Nawrocki would like to see the resident discount go back to 35%. Motion by Foss, second by Greenhaugh to recommend a 5% increase for 2004 rental rates of Murzyn Hall. All ayes, motion carded. DNR GRANT POSSIBILITIES Public Works Director/City Engineer, Kevin Hansen discussed the various grant possibilities. He indicated that these grants are looking for more regional park use and generally are not for smaller parks. Ball fields and playground equipment may be applied for with these grants as well as land acquisition. Sullivan Park is in need of some major repairs and these rapairs should be put into a grant application. We need to look at the City five-year capital improvement plan and decide what needs we have. The City is moving forward with the Huset Park master plan. Improvements to Huset Park may be in the one million dollar range. Motion by Greenhaugh, second by Bill Peterson to recommend to the City Council to apply for two park grants which are matching grants. All ayes, motion carded. REPORTS Recreation Director, Keith Windschitl, informed the Commission of some changes that were made to the scholarship form. Changes were made to update the income level. The Booster Association has donated money each year to cover the scholarships. Each child may use one scholarship per quarter. They are required to pay 25% of the fee if they qualify. He also stated there was an editorial in the Focus Newspaper regarding the park acres in the City of Columbia Heights which was incorrect. Kevin Hansen passed out accurate figures and they indicated the City has a total of 163.466 acres. Keith Windschitl, Recreation Director reminded Commission members of the holiday dinner on December 11, 2002 at Little Jacks. Kevin Hansen informed the Commission of ice problems again this year. He discussed the condition of the Ramsdell hockey rink boards and that they are in terrible shape and need to be removed. Motion by Greenhaugh, second by Foss to remove the hockey rink boards at Ramsdell due to the poor shape they are in. All ayes, motion carried. ADJOURNMENT Meeting adjourned at 8:05 p.m Keith Windschitl, Recreation Director CHARTER COMMISSION MEETING MINUTES THURSDAY, OCTOBER 17, 2002 6 P.M. GAUVITTE ROOM JOHN P. MURZYN HALL CALL TO ORDER The meeting was called to order at 6:05 P.M. by President Tami Ericson. ROLL CALL Members present: Bill Antzaras, John Banyard, Charles Christopherson, Mel Collova, Tami Ericson, Jim Fowler, Mike Hartel, Nancy King, Ted Landwehr, Tom Ramsdell Members absent and excused: Bob Buboltz, Clara Schmidt, Joe Sturdevant, Theresia Synowczynski Members absent and unexcused: Janis Larson Also present: Jim Hoeft, City Attorney The Council Liaison, Bobby Williams, was not present. STATUS OF MEMBERSHIP Tami Ericson stated that her term expired in September, and she does not plan to be reappointed, as she is involved in a couple other community organizations/committees. She stated that she will not be voting on any matters tonight, but will run the meeting since the Vice President and Secretary are not present. A review of the membership roster indicates there will be several members whose terms will expire in 2003. Commissioner Synowczynski's term ends in January 2003, and Commissioner Landwehr's term ends in August of 2003. These commissioners cannot reapply, as they have served two terms. Commissioner Schmidt's first term ends in May 2003. Commissioners Fowler's and Ramsdell's first terms end in June 2003. Commissioner Collova's first term ends in November 2003. These commissioners can seek reappointment if they want to. The Recording Secretary was asked to contact the Council Secretary to see if there are any pending applicants for the Charter Commission at this time. APPROVAL OF MINUTES Motion by Tom Ramsdell, seconded by Mike Hartel, to approve the minutes of the July 18, 2002, meeting as presented. Motion passed unanimously. CORRESPONDENCE The Recording Secretary passed out copies of the inserts that went into all the water bills, the article that was published in the city newsletter, and a copy of the published referendum items in the local paper this week (which will also be published in next week's paper). Comm!ssioner Landwehr stated that he was concerned and disturbed regarding the Charter Commission insert ~at was sent out in the water bills, because the City Manager/City Attorney deleted and/or otherwise prejudicially edited several important considerations pertaining to the proposed charter amendment addressin!g control of the Police Department. It was explained by Tami that it is the policy of the City if anything ts sent out in the water balls, it is reviewed by the City Manager and City Attorney, and it is subj. ect to editing by the City Manager and/or City Attorney. If the Charter Commission did their own ma~ling apart from using city resources, this kind of review would not have been required. OLD BUSINESS Tami stated she is working with the local newspapers (Focus and Northeaster) to get an informational item out on the referendum items. Jean Kuehn, Special Projects Coordinator, from the city has been contacted about cable casting a session on the referendum items. Tami asked for volunteers from the commission for this cable show-- someone who is not a candidate for office. Ted Landwehr and Mel Collova volunteered to work with Jean Kuehn on the cable show. NEW BUSINESS Candidates' Forum Tami reminded all members about the mayor/council candidate forum, which will be held in the Council Chambers tonight at 7 p.m. and encouraged everyone to attend. Election of Officers At this time, Tami asked for nominations for officers (President, Vice President, and Secretary). Motion by Commissioner Ramsdell, seconded by Commissioner Christopherson, to nominate Ted Landwehr for President. Motion passed unanimously. (Commissioners present understood that Ted Landwehr's term will end in August of 2003, and the Vice President would assume the role of President for any meetings that will be scheduled from August to October of 2003.) Motion by Commissioner Christopherson, seconded by Commissioner Fowler, to nominate Mike Hartel for Vice President. Motion passed unanimously. Motion by Commissioner Collova, seconded by Commissioner Ramsdell, to nominate John Banyard for Secretary. Motion passed unanimously. At this time, Tami turned the meeting over to newly elected President Ted Landwehr. Commission Dinner The Recording Secretary stated that she asked the Assistant to the City Manager if funds are being budgeted for the annual commission dinner. She was told there were funds being budgeted for this purpose. However, the budget has not been finalized and approved by the City Council at this time. Commissioners decided on having the dinner on January 16th--our next regularly scheduled meeting. Commissioner Antzaras was asked again to coordinate the event with the Recording Secretary. The Shorewood was suggested as the place to hold the event, if it is reopened by then. If it is not, members suggested that we have it at Niklow's like last year. Correspondence from the Roseville Charter Commission Commissioner Antzaras stated he has received some correspondence from a member of the Roseville Charter Commission. Apparently several members received this correspondence. NEXT MEETING DATE Thc next regularly scheduled meeting will be Thursday, January 16, 2003, at whatever restaurant location is decided upon (The Shorewood or Niklow's). ADJOURNMENT Motion by Mike Hartel, seconded by Mel Collova, to adjourn the meeting at 6:45 p.m. Respectfully submitted, Carole J. Blowers Recording Secretary 10-17-02 Page 2 of 2 Pages CITY COUNCIL LETTER Meeting of: January 13, 2003 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER Recreation APPROVAL 2003 DATE: January 2, 2003 NO: BACKGROUND: On December 16, 2002 the City Council authorized staff to obtain price quotes for printing and mailing the 2003 quarterly "Heights Happenings" city newsletters. Price quotes were requested from eleven printing companies. Attached are the price quotes that were received by the Recreation Department. Company 20-Page Newsletter 24-Page Newsletter Rapid Graphics - Columbia Heights $4380.00 $4491.00 Nystrom Publishing - Maple Grove $4541.86 $4985.96 Moderu Press - New Brighton $5446.55 $6122.83 Rapit Printing - New Brighton $5325.65 $5824.35 Brooklyn Printing - Brooklyn Park $5848.22 $6231.67 The John Roberts Company - Mpls. $5469.30 $6005.06 Sir Speedy - Fridley No Bid No Bid Customgraphix - Fridley 5846.00 $6352.00 Anchor Printing - Eden Prairie $5014.02 $5622.02 Infinity Direct - Plymouth No Bid No Bid Marudas - St. Paul No Bid No Bid CONCLUSION: Staffis recommending that we award the low responsible quote of $4491.00 per quarter for the printing, publishing, and distributing of the City newsletter to Rapid Graphics. The yearly cost for a 24 page newsletter would be $17,964.00. Our award for 2002 was $18,324.00 with Rapid Graphics located in Columbia Heights. A total of $19,000.00 has been budgeted in account 101-45050-3440 for printing and $5000.00 in account 101-45050-3220 for mailing City newsletters. RECOMMENDED MOTION: Move to enter into an agreement with Rapid Graphics & Mailing for printing, publishing, and distributing the City newsletter based upon their proposal of a yearly cost of $17,964.00 for four publications in 2003; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL ACTION: Htshappn\CC-Newsletter03 Contact Person: Sl~ecificafio~s for 2003 City Ne~vsletter Keith Windschitl, Recreation Director Columbia Heights Recreation Department 530 Mill Street NE Columbia Heights, MN 55421 Phone (763) 706-3730 Fax (763) 706-3731 Qualifications: Printing company must have two years of experience in the printing of newsletters or similar projects. 2003 city newsletters to be published and mailed quarterly according to the following schedule: Spring - February; Summer - May; Fall - August; Winter - November. Printing specifications: * Printed using a sheet fed and/or web press method (you may want to bid on both) * 60 lb. xvhite I 1" x 17" paper. * Folded in half(to create an 8 1/2" x 1 I" booklet) with two staples in the center. * Two ink print colors. * Printing to include typed text, clip art and photographs. * Printing on both sides of paper. * 12,900 newsletters to be printed. Price quotes should be submitted for newsletters of either 20 or 24 finished pages. 10,047 newsletters to be mailed to all Columbia Heights residents. The additional 2,953 newsletters to be boxed and delivered to John P. Murzyn Hall, 530 Mill St. NE, Columbia Heights, MN 55421. If there are different costs for the mailing a 20 or 24 page newsletter (due to different weights of the newsletter), these costs should be specified in the price quotes. Copy for the newsletter will be prepared on Microsoft Publisher 2000 version 6.0 and will be submitted in hard copy form. The printer will do color separation from the hard copy. Copy to be submitted to printer approximately seven business days prior to scheduled mailing dates. Additional cost for printing outside covers in three colors. Additional cost for half tone photographs. The price quotes shall include: printing costs; mailing costs (10,047 copies); sales tax; delivery costs; and any other associated costs. ~an 02 03 03:48p FAX COVER-PAGE RAPID GRAPHICS &MAILING INC. 4016 Central Avenue Northeast · Minneapolis, Minnesota 55421 (763) 781-6931 · Fax: (763) 781-2704 Email: rapidgraphics~,qwest.,et Pages to follow: TO: FROM: NYSTROM PUBLISHING F~x:7~250898 Jan 2 20~ 12:18 P. 01 January 2, 2003 Columbia Heights RecreaUon Dept. Keith Windschitl, Recreation Director: qun~aUon; Recreation! Hei~oht Happenin_os' books: - Sheet fed printing : - 60# white offset - 8.5 x 11 inches book saddle-sflt:hed with two staples - two ink colors throughout - output from your disk, or shoot hard copy - 12,900 copies - 20 pages or 24 pages - mailing service included (pOstage extra, approximately $1300) - sales tax included - delivery included Price~: $3241.86 for 20 pages + $:3685.96 for 24 pages. $10.00 each for scann,ng $355.71 for additional color of ink on outside covers Resp_ectfuiJ~ submitted, (763) 425-7900 12/23/2882 15:35 ,~516333234 MDDERNPRESS PAGE 01/02 MODERN PRESS 808 FIRST STREET SOUTHWEST NEW BRKiHTON, MN ~5112 PHONE (651) 633--4000 ~ ZAX (651) 633-3234 Quotation Description: Pages: Papers: Size: Inks: Provided: Bindery: Terms: T~~ ~e: To~: Notes: Date: 21192-A (Replaces 211~2) 12/23/02 crrY OF COLUMBIA IIEIGIITS ~ATION DEPARTMENT $90-40TH AVENUE NE COLUMBIA HEIGHTS, MN 55421 (763) 7063730 FAX: (763) 706-3731 CITY'S 2003 NEWSLETTER 20 PAGE SELF-COVER 60 Lb WHITE REGULAR SMOOTH OFFSET BOOK 8 1/2 x 11, STITCHED ON 11" SIDE 2/2, BLK & 1 PMS, NO BLEEDS* DISK PROVIDED, ;;rE MU~ CONFERTPdGF~ TO 2 COLOR. CUSTOMER ALSO TO PROVIDE CARRIER ROUTE LIST COONTS. Halftone Photo's, If by Modern, (~ $8.00e~ Dir to Phtc DIGITAL Fold and Saddle S6tc, h; Mail 10,047 as Specified; Small Carton; 1 Locel Delvry Net 30 Days 12, 9(}0 $3,850.00 250.25 .~,346.30 *Additional Option.. For 3 Color Cover, Add $320.00 Thank you for the opportunity to sexv¢ you, 12/23/2002 15:35 6518333234 MODERN PRESS PAC-~ 02/02 MODERN PRESS 808 FIRST STREET SOUTHWEST NEW BRIGttTON, ~ ~$112 PHOI~ (651) 633-4000 I~ FAX (651) 633-3234 Quotation TO: Pages: Papers: Inks: Photo's: Prep: Proofs: Bindery: Ternu: Quantities: Tax:~.06$ Postage: To~d: Notes: Nbr: 21193-A (Replaces 21193) Date: 12t2 /o2 CITY OF COLUMBIA HEICd~S RECREATION DEPAR~ ~90-40TH A~ NE COLUMB~ HEIGHTS, MN ~5421 (763) 706-3730 FAX: (763) 706-3731 CITY'S 2OO3 NEWSLETTER 24 PAGE SELF-COVER 60 Lb WHITE REGULAR SMOOTH OFFSET BOOK 8 lg2x 11, STITCHED ON 11" SIDE 2/2, BLK & 1 PMS, NO BLEEDS* DISK PROVIDED, [YE MUST CONFERT PAGES TO 2 COLOR. CUSTOMER ALSO TO PROVIDE CARRIER ROUTE LIST COUNTS. lt~lftone Photo'~ If by Modern, (~ $8.00ea. Dir to Plate DIGITAL Fold and Saddle Stitch; Mail 10,047 as Specifi~ Small Carton; 1 Local Delvry Net 30 Days 12,900 291.53 .1,346.30 $6,122.83 *Additional Option.. For 3 Color Cover, Add $320.00 Thank you for the opportunity to serve you, DEC-31-~ 15:B3 RAPIT PRINTING 2 5Wi 8386 P.~k3/85 Columbia Heights Newsletter DaTe 12/,31/02 12,900 Rep: E#53193 ;mo m~ ~, oo;ors bac~ in Color i ~,er from Pubasher file Oigita; pits SM~ Fo~, Collate, Staple, Trim Bundle & ID for Peat Office 10047 Pieoes Trouble Free Disk Supplied Added Cost to Scan & Plaoe Photo $14 ~p 2 colo~ front in 3,654.31 SUB 3,654.31 TAX L 32.5.04 SHIPPING 1,346,30 TOTAL -.---____.___. 5,325.65 141,5 1st Avenue North West. New Brighton, Mirmeeola 55112 Phor~e 651,.633-4600 ,, Fax 651-633-9512 · e.,mm'l: mr, a~,,.~a, ,,,,.,., Ri:PIT PRINTING P 5'71 ~ P.04/l~ Date 12/31/02 12,900 E#53192 ~P 2 oolors fl13nt ia 4,122.57 SUB 4,122.57 TAX 356.48 SHIPPING _~L !,348.So TOTAL Color ~ from Publisher file Di9~ ~ s?d~ spot a3k=r PMS ~ ~e & ID ~ P~ ~ 1~7 P~ T~ F~ D~k 8u~ ~~S~ &~~$14 1418 1st Avenue North West ,,, New Brighton, Minnesota 55112 Phone 651-633-4600 · Fax 651-633-9512 · e-mm1: mpEOrapil.com rooklyn No.E#21225 COLUMI~IA HEIGHTS REC. DEPT. 530 MILk S'TREBT NE COLUMBIA HEIGHTS MN 55421 KEITH WINDS~fllTL Phone: C783) 706,,3730 Fax: (783) 706.3731 Date 112/03 Customer P.O. No. 12,900 2001 CI'I'Y N~5 ( 24 PAGE SELF COVER ), 8.5 x 11 60~ WINDSOR OFFSET WHITE, la4 oflglnals, p~ntsd 8 up 2 colors front in BlaoK & PM5 ink 2 ~olors back , PRE-FLIGiHT I : COLOR INKJETPFIOOF 12 ' DIRECT' METAL 23 X 29 FOLD, COLLATE, STITCH & TRIM 10,047 $implefied Mm]ing Estimated Postage Cost Ship V'm: Warttecf: Tue 12/31 2001 CITY NEWSLE'T'~R8 ( 24 PAGE SELF COVER ) 4,580.80 SUB TAX SHIPPING TOTAL 1,406.58 6,937.18 294.49 '-'"'"'e'-', wmmra~ quole attefreviewof~ ;,,b 'r,.,.,...,.. ............. '-, ~,~'t=uJu"~mxnmees~ate ~ate Bnx~Jv I~)Olaklad hv t1~ ~,0~.,~ .a.~,. ....... · ..... ,= ~,,,u~u~ai oT 1U'Jb oVa'lUrer ~ Ul'lleaal maa~'flnd * .... -,-,.-., .... ' ' ' ~ -'~ - ~ ..... · ',-- .-,...,~,,,- wm~ -m ~ . ly . - -~ ........n,~y I Llrli~ or m,, ..,~v,.---..,. ......... r, peolllea~ covered In thi~ quotetloe ,~ll be raima n,u~ ,,., ,~...~. ~, ....... .-q,~tona w~' .......... ,~3Y.T SOclaysattm'creditnpprov~ Nter30--- ~------. - pan Pl:mvalfroc u, UnFX,~ oalarl~. · ,~y~, merest Will aocrue at the role of 1,5~ per moritt, 6,231.67 $~H. 2.2~G 4: 24PH P.2~ No.E#21227 COLUMBIA HEIGHTS REC. DEPT. S~0 MILL 8'rREET NE COLUMBIA HEIGHTS MN 554~1 KEITH WINDSCHITL Phone: (76S) 7aS.37S0 Fax: (78~) 706-3731 ~ 112103 Customer P.O, No, 12,900 2003 CITY NEWSLEI'I~RS ( 20 PAGE SELF COVER ), 8.5 X 11 80It WIND,.~)R OFF:SET WHITE: 20 or',3inals, printed 8 up 2 colors front in Blac~K & PM$ ink 2 colors baok ' PRB.FUC1HT 10 DIRECT METAL 23 X 29 FOLD, COLLATE, STITCH & TRIM 10,047 Simplefied Mailing Eefimated Postage Coet File Originals Ship Vie.: Wanted: Tue 12/31 2003 CrTY NEWSt. ETrERS ( 2O PAGE SELF COVER SUB SHIPPING TOTAL 4,170.55 1,406.58 5,$77,13 271.0g 5,848.22 file eustrmmr Wll be invqdced accm~lingly. Temts ~0 days altm, credit ~aL Afl:er 30 days. interest w~l accrue at ~ m~ ~ 1.5% ~ ~ ~edeace the ~e~ces a 8t~ pd~tet c~ m~. ~e John Robe~ Company ~ Ea~ R~r Road Minnea~lis, MN ~3 ' Phone: 7~.755.~ F~: 7~.~5.~79 December 31, 2002 Columbia Heights Recreation Department 530 Mill Street N.E Columbia Heights, MN. 55421 Keilh Windschitl We are pleased to present the following quotation for printing: Description Size Paper stock Artwork, Film PreparaUon and Proofs Prep costs are subleot to to review of electronic files Press Work Colors 24pg SelfCover 8-1/2 x 11 60# Husky Smooth Text Customer to furnish disk wilh hardcopy, JR will provide confirming dylux and color approval proofs. 20 / 2c Pms color + Black 2 sides Bindery Die Cut and Numbering Glue, Perf, Score F.O.B. Paol(aging and Delivery QuanUty and Prioe Option: Outside Cover is 3 colors Saddle Stitch 11' Way Inkjet and mail 10,047 balallCe bulk ships local. · Qty = 12,900 20pgs -VS- 12,900 24pgs Prep, Print, Stitch = $ 3,874. 98 $ 4,410. 74 Mail 10,047 = $ 338.67 $ 3,38.67 Postage = $1,255.65 ~' Total Cost = (~5,469~ ~'"~'-~ · '" ..... " $ ;"'~'.,-;,~ -' Add'l for 3 color cover = $ 550. 00 ;.~:.!.'i- :;'~: Add'l for Halftone Scan = $ 25 ea. ( Only if Scanning is involved. ) ":~'"': ~"' """ ": .....' 'i ::': ';% :;".'.:~,~i":~:' . ~.~:~. '-.':.'.':-'..': .;"::'-~.""'=.~':..."....' · :'"'~'.5.::".".'..' ~ ':"~'~':'.'..'.. Due m paper mill pricing poli~-ie~, w~ ,r~'u~&ble to guarantee paper I~iee~. Pal~er ,~c~no is subject_to ~he p,C~',r~._.~ .~..:~ma of delivery =,d any incr~ applicable to thla ~hlpnlen! of paper will be added to our quotation. Re~ons to epee~ficaf~i~,h~ .result hi price cham3e~. Quotations more than 30 days old ara ~ubject to review. _,~ /~// ,,/ / ~ ACCEPTANCE Tom Clave, ad D.S. .: 1/2/03 Ko,th Wh~L~l~d ~onal ~r Thank you for the opportunity to offer thc following quotation. Qu~iliy. I~~on ' Price EX~a~ Price Price to produce and mail Q,~,~rly Newsletter ........ Trim size: 8 ½ xl 1 Stock: 60~ white offset Press: prints blaok plus 1 PMS Bindery: saddle stitoh on 11' side Copy furnished on digital tile to Oxstomgraphix Blue linc (dylux) proof for approval prior to Prepare 10,047 for mailing carrier route residential Price for 20 page 2 color $~,846.00 Price for 24 page 2 color Up charge to add another PMS color front cover $310.00 m~,erhde/c:~,~mter F~deL hl~r ~ ~'e ~,~ject, to CUSTOMGRAPHIX 8{x}o UNIVER~ITYAVENUE N.E., MINNEAPOLIS, MINNESOTA 564~ (7e2) 78s.oe8s p.a~x (783) 7K. ae83 Estimate for The City of Columbia Heights January 2, 2003 We are pleased to provide you the following estimate based on the specifications provided. Anchor Printing is a Sheet Fed, Offset Printer. Job Description: Customer to Supply: Quantity: 20 Pages - Self Cover: 24 Pages - Self Cover: 16 Pages + 312 Cover: 20 Pages + 312 Cover: Halftone Scans: City Newsletter Finished Size 8.5" X 11" 60# White Spectrum Offset Black Plus 1 PMS Color Fold, Collate, Stitch & Trim 10,047 Newsletters will be mailed to all Columbia Heights residents. Disk (Microsoft Publisher 6.0 File) 12,900 ~ $3728 --/-/.~ ~Y~,. O ~: $4336 -/-/P- ~'~. O 3. ~ $4132 $5014 $10 each Anchor Printing Company agrees to lock the prices on the Newsletter for Three Years. *** The only exception to this agreement will be paper price increases that exceed a total of five percent. Anchor Printing agrees to absorb the paper price increases through five percent, and the City of Columbia Heights agrees to pay the additional paper price increase beyond five percent. All paper prices will be documented for your review. 7512 WASHINGTON AVE. S. · EDEN PRAIRIE, MINNESOTA 55344 · 952.944.7989 ° FAX 952.944.7985 www. anchorprt.com CITY COUNCIL LETTER Meeting of: JanuarY 13, 2003 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ,5- &_C~ License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson (~(~, DATE: (X~ NO: DATE: January 10,2003 BY: BACKGROUND/ANALYSIS Attached is the business license agenda for the January 13, 2003 City Council meeting. This agenda consists of applications for Motor Vehicle Sales, Cigarette/Tobacco Sales and contractor licenses for 2003. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move-to approve the items as listed on the business license agenda for January 13, 2003 as presented. COUNCIL ACTION: TO CITY COUNCIL January 13, 2003 *Signed Waiver Form Accompanied Application 2003 BUSINESS LICENSE AGENDA ZONING MOTOR VEHICLE SALES *Wizard Auto Sales 510lA University Ave NE $200.00 POLICE CIGARETTE/TOBACCO SALES Cedar Valley 4110 Central Ave NE $200.00 BLDG CONTRACTORS LICENSES *Sedgwick Heating & AC 8910 *Gilbert Mechanical 4451 *Superior Contractors 6121 *Thermex 3529 Cronstrom's Heating 6437 Wentworth Ave S, Mpls W 76th St, Edina 42nd Ave N, Crystal Raleigh Ave S Goodrich Ave, St Louis Pk Kath Heating *Albers Mechanical *Dave's Heating *Anderson Heating & AC *Automatic Gar Door/Frpl Wenzel Heating &AC *WestAir Inc. *Total Comfort *Suburban Air *Refrigeration Srv. *Vogt Heating *Northside Mechanical *Northwoods Mechanical *Dependable Indoor Air *Condor Frpl *Whitetail Heating 3096 Rice Street, Little Canada 200 W. Plato Blvd, St. Paul 1601 37th Avenue NE 4347 Central Avenue NE 9210 Wyoming Ave No. 4131 Old Sibley Mem. Hwy 11184 River Rd NE 12800 Hwy 55, Plymouth 1290 Osborne Rd, Fridley 4110 Central Ave, Col. Hts. 3260 Gorham Ave, St Louis Pk 1416 137th Ln NW, Andover Box 1085, Forest Lk 2619 Coon Rapids Blvd 8282 Arthur St, SLP 55432 29692 Pine Oak Ln NW, Isanti $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 *Matthew Daniels *Plymouth Plumbing *Dave Perkins Contract *Fignar Plumbing *JRS Companies *Lindman Plumbing Co. *Century Plumbing *Tschida Bros Plumbing *Richfield Plumbing Co Brisbin Plumbing Inc *Bartylla Plumbing & Htg *Pete's Water & Sewer *Rick's Plumbing *Budget Plumbing *Buchman Plumbing 15230 Carrousel Way, Rosemount 6909 Winnetka Ave N, Brk Pk 14230 Basalt St NW, Ramsey 2844 Johnson St, Mpls 2800 Campus Dr #40, Plymouth 12000 53rd Ave No, Plymouth 444 Maple St, Mahtomedi 1036 Front Ave, St. Paul 8640 Harriet Ave So #100, Bloom 18687 Jaspar St NW, Ramsey 8675 126th St No, Hugo 800 Lowry Ave NE, Mpls 1701 221st Ave NW, Cedar 5119 Hanson Crt., Crystal PO Box 11070, Minneapolis $50.00 $50.00 $50.00 $50.00 $50.00 $5O.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 *North Anoka Plumbing *Wenzel Plumbing Gavic & Sons Plumbing 22590 Rum River Blvd 1710 Alexander Rd, Eagan 12725 Nightingale St NW *Lawrence Sign *Watson-Forsberg *All Star Construction *Nedegaard Construction *John Pederson Construction *Primera Construction 945 Pierce Butler Rte, St. Paul 1433 Utica Ave S, Mpls 8401 73r~ Ave N #80, Brk Pk 4200 Central Ave, CH 7790 Main St NE, Fridley 8822 Polk St NE, Blaine *Sela Roofing *Greg Wills Exteriors C & S Blacktopping Gresser Companies 4100 Excelsior Blvd, SLP 4246 Royce St, CH 14435 Northdale Blvd, Rogers 2905 Lexington Ave So, Eagan *Rainbow Tree Co *Top Notch Treecare *Arbor Design Tree Ser Reliable Tree Service *Allstate Tree Service 2239 Edgewood Ave So, St Louis Pk 5505 N Hwy 169, Plymouth PO Box 290298, Brk Center 6600 Brookview Dr, Fridley 7510 Jackson St, Fridley $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 $50.00 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number ]~)1~53~ through 10}'72.I in the amount of$ H. 010., bg'~. ~a7 · These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. Oo U:> r~ OH ~o rJc~ 0 r~ ~0 r....j ,-~ (~o r..Jm 0 0 Oo Oo r~ rom 0 0 Oo Oo ~0 U 0 U ~-] OH 4Jr. J rq rq Oo O~ rDt-~ 0 ~0~00~0~0~00~~000~0~0000~0~0~000 0 H Oo r.j ::> OH 4JE.) ~0 r~ ~o Oo U:> Oo U 0 .u 0 o ~o CITY COUNCIL LETTER Meeting of January 13, 2003 AGENDA Public Hearings ORIGINATING DEPARTMENT: CITY MANAGER SECTION: Fire APPROVAL NO: ITEM: Close Hearing BY: Charlie Thompson Rental License Revocation DATE: December 27, 2002 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Nancy Abbott regarding rental property at 1429 42na Avenue for failure to meet the requirements of the Residential Maintenance Code was scheduled to commence at the City Council meeting of January 13, 2003. The public hearing on this property may now be closed in that the property owner has received an extension to complete the work on the outside of the building. RECOMMENDED MOTION: Move to Close the Public Heating Regarding the Revocation or Suspension of the Rental License Held by Nancy Abbott Regarding Rental Property at 1429 42nd Avenue N.E. in that the Property Owner has received a extension to complete the work on the outside of the building. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: January 13, 2003 AGENDA SECTION: Public Hearings ORIGINATING DEPT.: CITY MANAGER NO: 6B ~v ~ Community Development APPR~OVAL ~, ITEM: SecondreadingofOrdinance#1450 BY: Tim Johnson 'f~' BY: ~~ NO: Sale of 325 Summit Street NE DATE: January 6, 2003 Issue Statement: A request to convey City-owned property at 325 Summit Street NE to Michael Gondek. Bacl~round: The City of Columbia Heights acquired the property at 325 Summit NE in spring of 2002, for the purpose of general parcel control in the reconfiguration and redevelopment of the 40th and University Avenue site. Now that the parcel is no longer needed, the City Council recently agreed to sell the parcel at 325 Summit Street to Michael Gondek for $137,000. Analysis: The City as indicated in the charter, is required to sell property by ordinance. This can be done quickly, but requires two readings, and 30 days from the date of the second reading to become official. Staffhas drafted a Sale and Development Agreement to ensure that the City and Mr. Gondek are comfortable with the terms of sale, as well as any other expected requirements that need to be addressed prior to transfer of property. Recommendation: Staff recommends approval of Ordinance # 1450 to convey City-owned property to Michael Gondek at 325 Summit Street NE. Recommended Motion: Move to waive the reading of Ordinance # 1450, there being ample copies available to the public. Move to adopt Ordinance # 1450, being an ordinance pertaining to the sale of City-owned property at 325 Summit Street NE. Attachments: Ordinance # 1450; Parcel Area Map COUNCIL ACTION: ORDINANCE NO. 1450 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977 AUTHORIZATION TO CONVEY CERTAIN REAL ESTATE LOCATED AT 325 SUMMIT STREET NE The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights, a Minnesota municipal corporation, may convey unto Michael Gondek, the real property described as follows, to wit: Tract A: Lot 18 & that part of Lot 17, Block 68, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota, lying northeasterly of the following described "Line 1" and southeasterly of the following described "Line 2". Section 2: The Mayor and City Manager are herewith authorized to execute a deed to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the purchase agreement. Section 3: This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: December 16, 2002 January 13, 2003 Offered By: Seconded By: Roll Call: Attest: Mayor Julienne Wyckoff Patricia Muscovitz, Deputy City Clerk ',' 4105 ~~ AVE 125.0' I90. D' 4051 4045 4035 ~ 25,o' 4029 4021 4040 125.0' f14013 ~.o' I ~o.9' / ~o.9' / 300 4041 1078' 310 212 3948 230 3940 3934 3925 3923 3915 3~67 3~7~ 3832 3~ 3826 3819 129.6' 3806 3805 3~0 ' 7 3915 3909 ~'9 3822 3823 3816 3~1916~ 129.7' 3810 3§Yi ,~9.~. 3804 3805 3930 3853 3825 3809 3801 4120 4100 4055 4042 134.4' 4049 4034 4037 4 4059 u~.~' 4050 4051 4045 4024 3962 ~.' - O1 ~ .~.r 3952 * ,~2.3' 3948 PL . 105.0' 70.0' 70,0' .,1,5. O' 70.0' 2 - 432! 334 ~ 34~ 4o~i~. 418.~ q . q ~ 1~.o' %. 3980 3800 38 TH AVE CITY COUNCIL LETTER Meeting of: January 13, 2003 AGENDA SECTION: Public Hearings ORIGINATING DEPT.: CITY MANAGER NO: {o C, Community Development APPROVAL ITEM: Ordinance# 1451, Being an ordinance BY: Tim Johnson amending Ordinance #1447; Designating certain land use DATE: January 6, 2003 of public properties NO: Issue Statement: The City Council has established a goal of moving forward the potential development of property north of Lomianki Park. Baclqlround: Recently the City Council has been involved in discussions regarding the potential development of property north of Lomianki Park. Following this direction the City Council asked that the Park and Recreation Commission and Planning Commission review the parkland status and provide their recommendations regarding the removal of park designation. Both the Park and Recreation Commission and the Planning Commission met on the issue and both Commissions indicated that the loss of the north portion of Lomianki Park would not be detrimental to the vitality of the park system, and in agreement with the City Comprehensive Plan. Analysis/Conclusion: City staff recommends the City Council remove the park designation from North Lomianki Park, which will allow for the future development of the property. To remove the park designation, the Council must amend Ordinance # 1447 that established this property to be used as a nature park. Recommendation: Staff recommends approval of Ordinance #1451, being an ordinance pertaining to park designation for Lomianki Park Recommended Motion: Move to waive the reading of Ordinance # 1451, there being ample copies available to the public. Move to adopt Ordinance # 1451, being an ordinance amending Ordinance # 1447; being an ordinance designating certain land use of public properties in Blocks 73, and 100, Columbia Heights Annex (Lomianki Park). Attachments: Lom Pk mat~; Ord 1447; Ord 1451; Com? Plan Section COUNCIL ACTION: ORDINANCE NO. 1451 BEING AN ORDINANCE AMENDING ORDINANCE # 1447; BEING AN ORDINANCE DESIGNATING CERTAIN LAND USE OF PUBLIC PROPERTIES IN BLOCKS 73, AND 100, COLUMBIA HEIGHTS ANNEX The City Council of the City of Columbia Heights does ordain: Section 1: That Section 1 of Ordinance # 1447 which states: The following properties shall be designated for park usage: Lots 19-30 and the Westerly 75 feet of Lot 18, inclusive, Block 100, lying between 38th and 39th Avenues with a proposed use as a play park area. Lots 23 through 30, inclusive, Block 73, proposed as a nature park. Is hereby amended to read as follows: The following properties shall be designated for park usage: Lots 19-30 and the Westerly 75 feet of Lot 18, inclusive, Block 100, lying between 38t~ and 39th Avenues with a proposed use as a play park area. Section 2: That section 2 of Ordinance # 1447 which states: That the following described parcels be designated for continued industrial use: Lots 16 through 18, except for the westerly 75 feet of Lot 18, Block 100; and Lots 16 through 22, Block 73. Is Hereby amended to read the same above: That the following described parcels be designated for continued industrial use: Lots 16, through 18, except for the westerly 75 feet of LOt 18, Block 100; and Lots 16 through 22, Block 73. Section 3: First Reading: . Second Reading: Date of Passage: This ordinance shall be in full force and effect from and after 30 days after its passage. December 16, 2002 January 13, 2003 Offered by: Seconded by: Roll Call: Mayor Julienne Wyckoff Patricia Muscovitz, Deputy City Clerk ORDINANCE NO. 1447 BEING AN ORDINANCE AMENDING ORDINANCE # 831; BEING AN ORDINANCE DESIGNATING CERTAIN LAND USE OF PUBLIC PROPERTIES IN BLOCKS 73, 95, AND 100, COLUMBIA HEIGHTS ANNEX The City Council of the City of Columbia Heights does ordain: Section 1: That Section 1 of Ordinance # 831 which states: The following properties shall be designated for park usage: Lots 16 through 28, Block 95 lying between 37th and 38th Avenues, possibly to be used as a picnic park. Lots 19-30 and the Westerly 75 feet of Lot 18, inclusive, Block 100, lying between 38th and 39th Avenues with a proposed use as a play park area. Lots 23 through 30, inclusive, Block 73, proposed as a nature park. Is hereby amended to read as follows: The following properties shall be designated for park usage: Lots 19-30 and the Westerly 75 feet of Lot 18, inclusive, Block 100, lying between 38th and 39th Avenues with a proposed use as a play park area. Lots 23 through 30, inclusive, Block 73, proposed as a nature park. Section 2: That section 2 of Ordinance # 831 which states: That the following described parcels be designated for continued industrial use: Lots 29 and 30, Block 95, lying south of 38th Avenue, Lots 16 through 18, Block 100, and Lots 16 through 22, Block 73. Is hereby amended to read as follows: That the following described parcels be designated for continued industrial use. Lots 16 through 18, except for the westerly 75 feet of Lot 18, Block 100, and Lots 16 through 22, Block 73. Section 3: This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: Second Reading: Date of Passage: May 28, 2002 June 10, 2002 June 10, 2002 Offered by: Seconded by: Roll Call: Attest: l~atricia Muscovitz, Deputy City Clerk Szurek Williams ~ Aye: Peterson, Szurek, W Mayor Gary,/[. Peterson 3929 3905 80 < 81 82 3741 37OL © 3956 3950 3946 3942 3938 3932 3928 3924 3916 5914 40TH 150 160 3949 3948 3945 5946 3941 3942 3937 3938 3929 3928 3926 3920 3919 3916 3915 3912 / 3900~ ~. 100 3852 3848 3842 3836 3828 3824 3820 3816 3810 3804 3800 3906 151 59TH 3856 3855 3852 3849 3848 3843 3840 3837 3836 3831 3832 3825 3828 3819 3820 3815 3806 3811 3804 3807 3802 5800 58TH 3752 374-4 3740 3732 3728 3720 AVE 2i2 3948 3940 3712 3706 3702 3923 3915 3919 3907 3901 5863 5859 5855 5858 3851 3850 3847 3848 3843 3844 3839 3838 3837 3832 3833 3826 3827 3820 3819 3816 3815 5812 3809 3806 3805 3800 18 ~~! 222 ' ' 226 228 230 ~ 3925 3755 5756 3753 3752 3748 3748 3747 3747 3744 3744 3743 3740 3741 3740 3739 3736 3737 3736 3733 3732 3732 3729 3728 3731 3728 3724 3724 3725 3723 3720 3720 3717 3716 3717 3712 3711 3712 3708 3708 3709 3705 3705 3704 3704 3701 3701 37O0 57TH 3900 5915 3909 3835 3829 3825 3822 3823 3816 3815 3810 5811 3804 3805 5800 AVE 3755 3754 3746 3745 3742 3741 3737 3736 3733 3732 3729 3726 3725 3722 3721 3717 3716 3709 3710 3705 249 129.6' 3930 3853 5825 3809 3801 3757 5741 3737 3719 3701 # S£C, 34 0.3 18 CONCLUSIONS AND MAJOR FINDINGS The following conclusions and findings were included in the 1996 Comprehensive Park System Plan .' DEMOGRAPHICS To best meet the changing needs of the population, the City of Columbia Heights park system must be prepared to conform to the needs of the increasing elderly population as well as the increasing number of preschool children and young families in the area. It is also recommended that the Recreation Department do its part to address the rising growth of non-traditional families by providing alternative activities to meet the needs of single-parent households. N~DEVELOPMENT~S To meet the needs of a completely developed urban area, the City of Columbia Heights must be willing to acquire additional land that is deemed beneficial to the park system. ~Besides the n~orth and south end of Lomianki Park, the loss of any additional park space would"proVe to be 'extremely critical' to the vitallt~, of ~e park syst.em., lbossible future land acquisitions include a 'V~ted lot for sale at 3932 Quir~cy Street, as will as the Krerner and Davis building at 3900 Jefferson Street. Since both these properties adjoin Huset Park, the acquisition of the properties would be beneficial to the redevelopment of Huset Park. RECREATION AND FACILITY TRENDS Besides demographics, the primary trend affecting parks and recreation is increased transportation. People are becoming more destination-oriented and are willing to travel to those places and/or communities that offer them the services they are seeking. With increased transportation, improvements in transportation routes (especially pedestrian-based) and ease of access (including handicap persons) are becoming more critical. Other projected trends include more group activities, improved group areas and picnic facilities, and close-to-home, low-cost recreation opportunities. TRAILS AND PATHWAYS A rapidly increasing trend, trails and pathways are becoming an essential component in linking parks to developments, people, and to the community. As recreation activities such as biking, running, walking, and inline skating increase, the need for an effective trail and pathway system in Columbia Heights becomes more of a priority. 122 COLUMBIA HEIGHTS CITY COUNCIL LETTER AGENDA SECTION: Public Hearings NO: ITEM: Second Reading of Ordinance 1452, Sale of Lomianki North Meetin ORIGINATING DEPARTMENT: Community Development BY: Tim Johnson DATE: January 6, 2003 of: January 13, 2003 CITY MANAGER' S APPROVAL BACKGROUND: In early October of 2002, Profile Tool and Engineering, currently located at 3825 3rd Street, requested the City's assistance in expanding their business. Glen Stauffacher has owned and operated Profile Tool for over 14 years. He employs about 10 full time employees, runs a quality business, gets high marks from the Fire Department on his annual Fire Safety Review and needs to expand his current business space from 8,000 sq feet to 15,000 sq feet. Mr. Stauffacher would like to remain in Columbia Heights because of its central location to his suppliers and trade market. He requested assistance from the Community Development Department in locating a site for his new building. For 2003 construction purposes, he would need a commitment from the City by January 2003. At the November 18, 2002 City Council meeting, staff reviewed the City's real estate portfolio and recommended the City Council consider selling Lomianki Park North to Mr. Stauffacher. The City Council requested that both the Planning Commission and Park and Recreation Commission review the parkland status and provide their recommendation regarding the removal of park dedication. Both boards have recommended that the loss of the North portion of Lomianki Park would not be detrimental to the vitality of the park system and would be in agreement with the City's Comprehensive Plan. Mr. Stauffacher has since entered into a Real Estate Sale/Purchase Agreement for the acquisition of 3929 California Street in the amount of $113,542. The other issue that was discussed by the City Council at the December 2002 meeting, was establishing a buffer or some type of separation between the residential and the future industrial building. Staff informed the City Council that the Zoning Ordinance requires a minimum 6-foot high fence, wall, berm, or vegetation buffer between existing residential and a new industrial project. With this separation requirement in mind, staff contacted the adjacent property owners and asked for their screening preference, should the project move forward. The owners that did contact the City said they preferred a berm of some sort as a buffer, with a row of conifer trees added for additional privacy. Should the project move forward, the buffer and a landscaping plan would be required and presented during the Site Plan Review process. RECOMMENDATION: Staff recommends approval of the second reading of Ordinance # 1452, being an Ordinance regarding the sale of City-owned property at 3929 California Street to Glenn Stauffacher. RECOMMENDED MOTION: Move to waive the reading of Ordinance # 1452, there being an ample amount of copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance # 1452, being an Ordinance regarding the sale of City- owned property at 3929 California Street. Attachments: ord # 1452; Map of site; screening letter to prop owners COUNCIL ACTION: ORDINANCE NO. 1452 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977 AUTHORIZATION TO CONVEY CERTAIN REAL ESTATE LOCATED AT 3929 CALIFORNIA STREET NE The City of Columbia Heights does ordain: Section 1: The City of Columbia Heights, a Minnesota municipal corporation, may convey unto Glenn Stauffacher, the real property described as follows, to wit: Lots 23-30, Block 73, Columbia Heights Annex to Minneapolis, Anoka County, Minnesota. Section 2: Section 3: The Mayor and City Manager are herewith authorized to execute a deed to effectuate the conveyance of said real estate subject to the terms, purchase price, and conditions specified in the purchase agreement. This Ordinance shall be in full force and effect from and after thirty (30) days after its passage. First Reading: Second Reading: Date of Passage: December 16, 2002 January 13, 2003 Offered By: Seconded By: Roll Call: Attest: Mayor Julienne Wyckoff Patricia Muscovitz, Deputy City Clerk PROPOSED INDUSTRIAL RAILROAD SITE ~°~ ~o3929 '128.0' ~ 3905 ,~_~ METAL TREATERS INC. CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Ottr Website at: www. ci. colttmbia-heights, mn. us COMMUNITY DEVELOPMENT DEPARTMENT December 19, 2002 Mayor Gary L. Peterson Councilmembers Bruce Nawrocki Martaine Szurek Julienne Wyckoff Bobby Williams City Manager Walter R. Fehst William Platt 3942 Main Street NE Columbia Heights, MN 55421 Buffer from proposed industrial building on City-owned property at 3929 California Street NE. Mr. Platt: I am writing to ask for your feedback and suggestions for an acceptable and appropriate buffer for a potential industrial building at 3929 California Street NE. As you are aware, the Planning Commission and Park and Recreation Commission agreed to remove the park designation for the open space parcel identified as North Lomianki. The City Council had a first reading on Ordinance 1451 regarding the status of park designation on December 16, 2002. There was some discussion on the issue, and the City Council ultimately decided to designate January 13, 2003 as the second reading of Ordinance 1451. The City Council on December 16, 2002, also voted to sell the property at 3929 California Street to an industrial business owner, for possible construction in 2003. What we are asking from you and other adjacent neighbors abutting the property is what kind of buffering would you prefer from an industrial building. Would your preference be some type of berming; hedgeline; privacy fencing; row of deciduous trees, etc? It would be preferable to get some sort of feedback as to whether or not there would be a consensus for a certain type of separation. It would be helpful to receive this feedback prior to January 8, 2003. Any feedback or questions please contact me @ 763 706-3675 or City Planner, Tim Johnson 763 706-3673. Sincerely, Randy Schumacher Community Development Assistant CC: Tim Johnson, City Planner THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF {DISABILITY IN EMPLOYMENT or THE PROVISION Of SERVICES EQUAL OPPORTUNITY EMPLOYER COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: January 13, 2003 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: U] r~_ ~ CITY MANAGER APPROVAL Appoint 2003 Council President BY: Patty Muscovitz BY: ITEM: and approve 2003 Council/StaffLiaison DATE: January 2, 2003 DATE: Assignments NO: Nominations for Council President are at Council discretion. Attached is the list of current Council/City Staff assignments. MOTION: Move to appoint , as 2003 Council President. MOTION: Move to approve the established 2003 Council Staff Liaison Assiglarnents COUNCIL ACTION: h:k2003 president & liaisons Commission 2003 COUNCIL/CITY STAFF ASSIGNMENTS Telecommunications Commission Human Services Commission Library Board Park & Recreation Commission Planning & Zoning Commission Traffic Commission SACC Suburban Rate Authority National League of Cities League of Minnesota Cities Association of Metropolitan Municipalities Rice Creek Watershed Advisory board North Star Corridor Joint Law Enforcement Council Youth Initiative Commission Design Standards Team Charter Commission Bruce Nawrocki Julienne Wyckoff Julienne W¥ckoff Bruce Kelzenberg Tami Ericson Bruce Kelzenberg Julienne Wyckoff Bruce Nawrocki - delegate Public Works Director - alternate Bruce Nawrocki - delegate Councilmembers - alternates Bruce Nawrocki - delegate Council/City Manager -alternate Bruce Nawrocki - delegate City Manager - alternate Robert A. Williams - delegate Kevin Hansen -alternate Bruce Nawrocki Julienne Wyckoff- delegate Chief of Police - alternate Bobby Williams Tami Ericson Robert A. Williams - delegate Tami Ericson- alternate