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Home My WebLink AboutJanuary 6, 2003 Work SessionCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E.. Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: wwmci, cohtmbia-heights.mn, us ADMINISTRATION NOTICE OF CITY COUNCIL MEETING to be held in the CITY OF COLUMBIA HEIGHTS as follows: Mayor dulienne Wyckoff Councilmembers Bruce Nawrocki Robert A. Williams Tarnmera Ericson Bruce Kelzenberg CRv Manager l'Valt Fehst Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL JANUARY 6, 2003 7:00 P.M. CONFERENCE ROOM 1 WORK SESSION Prior to meeting Official swearing in/signing of Oaths AGENDA Consent Items City Newsletter bids 2. 3. 4. o 6. 7. 8. 9. 10. 11. Discussion Items Council President designation 2003 Council/Staffliaison assignments Ceremonial swearing in, meeting nights, Council chamber seating Council meeting: a. Opening remarks b. Invocation c. Motions d. Council Comer e. Citizens Forum Mayor's TV Report Commission appointments Set meeting with Chaudhary/Goodwin University liquor store sanitation facilities City compliance with sign ordinance Newspaper column Reappointment to Met Council The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3 611, to make arrangements. (TDD/706-3 692 for deaf or hearing impaired only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE ProvISION EQUAL OPPORTUNITY EMPLOYER CITY COUNCIL LETTER Meeting of: January 13, 2003 AGENDA SECTION: ITEMS FOR ORIGINATING DEPT.: CITY MANAGER CONSIDERATION Recreation APPROVAL NO: 7-B-1 ITEM: City Newsletter Printing Quotations for BY: Keith Windschitl~ff BY: ~~/~~ 2003 DATE: January 2, 2003 NO: BACKGROUND: On December 16, 2002 the City Council authorized staffto obtair~ price quotes for printing and mailing the 2003 quarterly "Heights Happenings" city newsletters. Price quotes Were requested fi.om eleven tting companies. Attached are the price quotes that were received by the Recreati ~n Department. Company 20-Page Newsletter 24-1~age Newsletter Rapid Graphics - Columbia Heights $4380.00 $44 71.00 Nystrom Publishing - Maple Grove $4541.86 $49 g 5.96 Modem Press -New Brighton $5446.55 $61 22.83 Rapit Printing - New Brighton $5325.65 $58 24.35 Brooklyn Printing - Brooklyn Park $5848.22 $62 31.67 The John Roberts Company- Mpls. $5469.30 $60 35.06 Sir Speedy- Fridley No Bid No Bid Customgraphix - Fridley 5846.00 $6352.00 Anchor Priming - Eden Prairie $5014.02 $5622.02 Infinity Direct - Plymouth No Bid No Bid Mamdas - St. Paul No Bid No Bid CONCLUSION: Staffis recommending that we award the low responsible quote of $4491.00 per quarter for the printing, publishing, and distributing of the City newsletter to Rapid Graphics. The yearly cost for a 24 page newsletter would be $17,964.00. Our award for 2002 was $18,324.00 with Rapid Graphics located in Columbia Heights. A total of $19,000.00 has been budgeted in account 101-45050-3440 for printing and $5000.00 in account 101-45050-3220 for mailing City newsletters. RECOMMENDED MOTION: Move to enter into an agreement with Rapid Graphics & Mailing for printing, publishing, and distributing the City newsletter based upon their proposal of a yearly cost of $17,964.00 for four publications in 2003; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. COUNCIL ACTION: HtshappnXCC-Newslener03 Contact Person: Keith Windschiti, Recreation Director Columbia Heights Recreation Department 530 Mill Street NE Columbia He/ghts, MN 55421 Phone (763) 706-3 730 Fax (763) 706-3731 I. Qualifications: Printing company must have newsletters or similar projects, two years of experience in the printing of 2. 2003 city newsletters to be published and mailed quarterly according to the following schedule: Spring _ February; Summer _ May; Fall - August; Winter - November. Printing specifications: * Printed using a sheet fed and/or web press method (you may want to bid on both) * 60 lb. white 11" x 17" paper. * Folded in half(to create an 8 1/2" x 1 I" booklet) with two staples in the center. * Two ink print colors. * Printing to include typed text, clip art and photographs. * Printing on both sides ofpaper. * 12,900 newsletters to be pr/nted. Pr/ce quotes should be submitted for newsletters of either 20 or 24 fin/shed pages. 10,047 newsletters to be ma/led to al/Columbia Heights residents. The additional 2,953 newsletters to be boxed and delivered to John P. Murzyn Hall, 530 Mill St. NE, Columbia Heights, MN 5542_1. If there are different costs for the mailing a 20 or 24 page newsletter (due to different Weights of the newsletter), these costs should be specified in the price quotes. Copy for the newsletter will be prepared on Microsoft Publisher 2000 version 6.0 and will be submitted in hard Copy form. The Printer will do color separation from the hard Copy. Copy to be submitted to printer approximately seven business days prior to scheduled mailing dates. Additional cost for printing outside COvers in three colors. Additional cost for halftone photographs. The price quotes shall include: printing costs; mailing costs (10,047 copies); sales tax; del/very costs; and any other associated costs. 02 03 03=48p FAX COVER-PAG RAPID GRAPHICS &MAILING/NC. 4016 Central Avenue Northeast · Minneapolis, Minnesota 55421 (763) 781-6931 · Fax: (763) 781-2704 Emaih rapidgraphics~,qwest.~m Pages to follow: TO: FROM: '/3 4¥7o. NYSTROM PUBLISHING F~ax:7634250898 Jan 2 2003 12:18 P. O1 January 2, 2003 Columbia Heights RecreaU0n Dept. Keith Windschitl, Recreation Director: O_uotation: Recreation/Height Haooenines books: - Sheet fed printing : - 60# white offset - 8.5 x 11 Inches book saddle-sUtched with two staples - two ink colors throughout - output from your disk, or shoot hard copy - 12,900 copies - 20 pages or 24 pages - mailing service included (pOstage extra, approximately $1300) - sales tax included - delivery Included Prices: $3241.S6 for 20 pages+ $3685.96for24page~.~/~?o -- :/?.~. ~(~ StO.OO each for scann,ng photographs $355.71 for additional COlor of ink on outside COvers Resp_ectfulJ~ submitted, (763) 425-7900 12/23/2002 15:35 .6516333234 MDDERNPRESS P/~E 01/02 MODERN PRESS 808 FIRST S~T SOU'I'HWF~T PHONE (651)633-4000 ~, FAX(651) 633-3234 O, uotation De~criptlon: ]'ages: Papera: Size: Inka: Provided: Photo's: Prep: Bindery: Terms: Quantifies: Prices: TAx:(1).0GS Postqe: Total: Notes: Date: 21192-A (Rephcu 21192) 1~/23/02 CITY OF COLUMBIA HEIGHTS RECREATION DEPARTMEHr 590-401H AVENUE NE COLUMBIA HEIGHTS, MN 55421 (763) 706-3730 FAX: (763) 7064731 CITY'S 2003 NEWSLETTER 20 PAGE SELF-COVER 60 Lb WHITE REGULAR SMOOTH OFFSET BOOK 8 1/12 x 11, SITrCHED ON l 1' SIDE 2/2, BIX & 1 PM5, NO DISK PROVID~TL N~EMC~ CONVERTPAGES TO 2 COLOR. CUSTOMIzeR ALSO TO PROVIDE CARRW_R ROU'IE LIST COUNTS. Halftone Photo's, If by Modem, (~ SS.00ea. Dir to Piatc DIGITAL Fold and Saddle Stitch; Mail I0,047 as Specified; Small Carton; ! Local Delvry Net 30 Days , 12,900 $3,850.00 250.25 .1,346.30 ~5,446.55 *Additional Option.. For 3 Color Cover, Add $320.00 Thank you for the opportunity to t, ctvc you, 2- : 12/23/2002 15:35 6516333234 HODERNPRESS PA6E 02/82 MODERN PRESS 808 FIRST STBl~.T SOUTHWEST NI/W BRIGHTON, MN 55112 PHONE (651) 633-4000 ~ FAX (6~1) 633-3234 Quotation Description: l'age~: Papers: She: Photo's: l~ep: Proofs: Bindery: Terms: Quantities: Prices: Xax:~o6s Postage: Tot~l: Notem Nbn. 21193-A (RepLtces 21193) Date: 12/23/02 CITY OF COLUMBIA HEICd/TS RECREATION DEPAR~ 590-40TH A~ NE COLUMBIA HEIGHTS, MN 55421 (763) 706-3730 FAX: (763) 706-3731 KE1TH WI~SC~ CITY'S 2003 NEWSLEFrl~ 24 PAGE SELF-COVER 60 Lb WHITE REGULAR SMOOTH OFFSET BOOK 8 1/2 x 11, ST1TCttED ON 11" SIDE 2/2, BLK & 1 PMS, NO BLEEDS* DISK PROVIDED, WE MUST CONFF_~TPAGES TO 2 COLOR. CUSTOMER ALSO TO PKOVIDE CARRIER ROUTE LIST COUNTS. ltalftone Photo's, If by Modern, (~ $8.00ea. Dir to Plate DIGITAL Fold and Saddle Stitch; Mail 10,047 ~ Spedfied; Small Carton; 1 ~ Delvry Ne~ 30 Dsys 12,900 $4,485.00 291.53 .lt346.30 $6,122.83 *Additional Option.. For 3 Color Cover, Add ~320.00 Thank you for the opportunity to serve you, %& I)EC-31-21~ 15:l~3 R~°IT PRINTING 2 571 (~LlE)6 P.O3y85 Colunlbia I-ielgi'~ New~letter Da~e 12/31/02 1~,900 Sales Rep: John E#53193 Newsletter. 8.5 x i'm 60~ Husky Vellum White, 20 o~[n~, pr;nted 4 Blk & PMS ink 2 aolors be~k in 81k & PM~ ink Color Iaser from Pubat~er file Dig~l p~ $1d52 spot color Po~, Collate, $~ple, Trim Bun~lle & ID for Po~t Offioe 100~7 Piec~,~ Trouble Pree Di~k Added Co~t to ~p 2 oolo~ ~'ont in 3,654.31 SUB 3,654.31 TAX 325.04 SHIPPING 1,346.30 .TOTAL -.__._...___ 5,325.65 1415 1st Avenue NoC,,h West · New BrightOn. Minnesota 55112 Phone 651,.633,4600 · Fax 651-633-9512 · e-man: mnaa,.,,.,:, Rf:PIT F~IN'I'II~ 2 Date 12/$1/02 12,900 Sales Rep:. Jotm E#53192 ~p 2 oo;om fi'ont Jn 4,122.57 SUB 4,12P_;7 TAX 355.48 SHIPPING :, .~ 1 ~346.$0 TOTAL ,..~ 5.824.35 Co,or LaSer from Publisher' file Oig~ pr SUs2 spot celor ~S Fold, Co~te, Staple, T,'im Bundle & ID for Poet ~ 10047 Pieces Del/vet to PO & Ba] to Cu~t Trouble Free Disk Supprmd Added Cost to Soan & Place Photo $14 141,5 1st Avenue North West * New Brighton, Minrlesota 55112 Phone 651-6,33.4600 · Fax 651-633-9512 · e-ma1: rapi~ rapit.com No.E#21225 COLUMBIA flEIGH'I~ REC, DEPT. 530 MILL STREET NE ~ COLUMBIA HEIGHT~ MN SS421 ..I KEITH WINDSCHITL ID Phone: (9'83) 706-a7'30 Fax: Czaa) ?0a.aTal Date 112103 Customer RO. No. 12,900 2001 crfY NE'W~LETTERS ( 24 PAGE SELF COVER ), 8.5 x 11 6C~ WINDSOR OFFSET WHIT.E, ~4 originals, printed 8 Up 2 oolors front in BlaoK & PMS ink 2 oolora back , PRE-Fi.~HT 1 ; COLOR INK JET PFKZ~ 12. DIRECT METAL 23 X 29 FOLD, COLLATE, 8T1T~H & TRIM 10.04 7 $implefied Mm'ling Estimated Postage Cost Rle O~kml~ ~ Ship V'~ Waited: 'rue 12/31 2001 CITY NEW~LETTER$ ( ~4 PAGE ~ COVER ) SUB TAX SHIPPING TOTAL 4,580.80 1,408.58 5,937.18 294.49 6,231.67 ~K). 84G COLUMBIA HEIGHT~ REID, DEPT. Sa0 MILJ. STREET NE COLUMBIA HEIGHTS MN 55421 KEit'tl WINDSCH~ Phone: ~6~) 706.3730 F~: (783) 706-3731 Date 112103 Custmner P.O. No. 12,900 2003 CITY NEWSLETTERS ( 20 PAGE SELF COVER ), 8.5 x 11 60~ WINDSOR OFFSET WHrFE; 20 or'~inals, printed 8 up 2 ~olors front In BlaoK & PMS ink 2 colors ba~ ' PRE-FLIGIHT 10 DIRECT METAL 23 X 29 FOLD, COLLATE, STITCH & TRIM 10,047 $implefied Mailing E~mated Postage Co~ File OriginaJs Ship Via: WaNed: Tue 12/31 200~ Ctl'Y NEWSr_Cl-rERS ( 2O PAGE SELF COVER ) SUB TAX SHIPPING TOTAL 4,170.$5 1,406.$8 5,677,15 271.00 5,848.22 We are pleats! to ~ubmlt tt~ qumaUcm suUject to me following conditions: Quotes are yardi f~. sixty (6o) daV'~ from the estimate date. the oustrmmr will be ~ eccmfl',~gly. Temt. ~0 days after =redlt approvaL Armr 30 days. interest will aec, me ~ ~ m~ ~ 1.6% ~ ~ 12/31/'29;~ lB:i§ NO.~2i ~ ~edeace ~¢ difl~c. I 8m~ ]pd~= c~n ~e John Robe.s Company ~ Ea~ R~r Ro~d Minneapolis, MN ~3 Phone: ~.755.~ Fax: 7~.~5.~79 Deoember 31, 2002 Columbia Heights Recreation Depe,.rlment 530 Mill Street N.E Columbia Heights, MN. 55421 Keith WindschitJ We are pleased to present the following quotation for printing: ..... Description Quarterly City Newsletter For 2003 ~sed~ 2v0gg_ . SelfCover Size Paper etock Artwork, Film Preparation and Proofs Prep costs are subject to to review of electronic files Press Work Colors 24pg SelfCover 8-1/2 x 11 60# Husky Smooth Text Customer to furnish disk with hardcopy, JR will provide confirming dylux and color approval proofs. 20 / 2c Pros color + Black 2 sides Bindery Die Cut and Numbering Glue, Perf, Score F.O.B. PacKaging and Delivery Quantity and Price Option: Outside Cover is 3 colors Saddle Stitch 11" Way Inkjet and mail 10,047 balance bulk ships local. · Qty = 12,900 20pgs -VS- 12,900 24pgs Prep, Print, Stitch =$ 3,874. 98 $ 4,410. 74 Mail 10,047 --- $ 338.67 $ 338.67 Postage = $1,255.65 $1,255;65' · ' ^dd'l for :3 color covor= $ 550. O0 ACCEPTANCE Tom Claveau .. D.S. .: I)~ ~.. ~ ' ~A-I~ I~. M - 1~/17/m O Ton aphix Keith Windschitl Reor~on-! Direotor Thank you for the opportunity to offer the following quotation. QuantityD~scription Price E_~__~__ed Price to prod~ce and mail Quarterly Newsletter 12,900 Total Quantity Tr/m s/ze: 8 ½ xl 1 Stock: 60# wh/te offset Press: pr/nts bla~k plus 1 PMS Bindery: saddle stitch on 11' side Copy furnished on digital file to Customgraphix Blue linc (dylux) proof for approval prior to pmti Prepare 10,047 for mail/ng carder route residential presort and deliver to Columbia Heights PO Price for 20 page 2 color $5,846.00 Price for 24 page 2 color $6,352.00 Up charge to add another PMS color front cover$310.00 cunent merk~ prices m d~e of order. .,. Dav/d Landes CUSTOMGRAPHlX 8000 UMVERSITY AVENUE N.E., MINNEAJ:K:XJS, MINNESOTA 554~2 (1,~) ?ss.caBs tax (?e~! Estimate for The City of Columbia Heights January 2, 2003 We are pleased to provide you the following estimate based on the specifications provided. Anchor Printing is a Sheet Fed, Offset Printer. Job Description: Customer to Supply: Quantity: 20 Pages - Self Cover: 24 Pages - Self Cover: 16 Pages + 312 Cover: 20 Pages + 312 Cover: Halftone Scans: City Newsletter Finished Size 8.5" X 11" 60# White Spectrum Offset Black Plus 1 PMS Color Fold, Collate, Stitch & Trim 10,047 Newsletters will be mailed to all Columbia Heights residents. Disk (Microsoft Publisher 6.0 File) 12,900 ~ $3728 --f-/.~ ~'~. O 3,.. :- $4336 ~/~ ~'~;. O 3. ~ 5'o/,y. $4132 $5014 $10 each Anchor Printing Company agrees to lock the prices on the Newsletter for Three Years. *** The only exception to this agreement will be paper price increases that exceed a total of five percent. Anchor Pdnting agrees to absorb the paper price increases through five percent, and the City of Columbia Heights agrees to pay the additional paper price increase beyond five percent. All paper prices will be documented for your review. 7512 WASHINGTON AVE. S. · EDEN PRAIRIE, MINNESOTA 55344 · 952.944.7989 · FAX 952.9~4.7985 www. anchorprt.com COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: January 13, 2003 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER APPROVAL ITEM: Appoint 2003 Council President BY: Patty M uscovitz and approve 2003 Council/StaffLiaison DATE: January 2, 2003 . Assignments NO: Nominations for Council President are at Council discretion. Attached is the list of current Council/City Staff assignments. MOTION: MOTION: Move to appoint , as 2003 Council President. Move to approve the established 2003 Council Staff Liaison Assignments COUNCIL ACTION: h:~2003 president & liaisons Commission 2001 COUNCIL/CITY STAFF ASSIGNMENTS 2001 Telecommunications Commission Human Services Commission Library Board Park & Recreation Commission · Planning & Zoning Commission .Traffic Commission Bruce Nawrocki Julienne Wyckoff Julienne W¥ckoff Gary Peterson Marlaine Szurek Robert A. Williams Julienne Wyckoff SACC Suburban Rate Authority National League of Cities League of Minnesota Cities Association of Metropolitan Municipalities Rice Creek Watershed Advisory board North Metro Mayors Assn. North Star Corridor Joint Law Enforcement Council Heights Pride Committee Youth Initiative Commission Design Team Joint Task Force Committee Bruce Nawrocki - delegate Public Works Director - alternate Bruce Nawrocki - delegate Councilmembers - alternates Councilmembers - delegates City Manager- alternate Bruce Nawrocki - delegate City Manager - alternate Robert A. Williams Gary Peterson - delegate City Manager- alternate Gary Peterson Gary Peterson - delegate Chief of Police - alternate Robert A. Williams inactive Marlaine Szurek Marlaine Szurek Julienne Wyckoff Commission 200__ COUNCIL/CITY STAFF ASSIGNMENTS Telecommunications Commission Human Services Commission Library Board Park & Recreation Commission Planning & Zoning Commission Traffic Commission SACC Suburban Rate Authority National League of Cities League of Minnesota Cities Association of Metropolitan Municipalities Rice Creek Watershed Advisory board North Metro Mayors Assn. North Star Corridor Joint Law Enforcement Council Heights Pride Committee Youth Initiative Commission Design Team Joim Task Force Committee Brace Nawrocki Julienne Wyckoff Julienne Wyckoff Robert A. Williams Julienne Wyckoff Brace Nawrocki - delegate Public Works Director - alternate Brace Nawrocki - delegate Councilmembers - alternates Councilmembers - delegates City Manager - alternate Brace Nawrocki - delegate City Manager - alternate Robert A. Williams Julienne Wyckoff- delegate City Manager - alternate Julienne Wyckoff- delegate Chief of Police - alternate Robert A. Williams inactive Julienne Wyckoff Robert A. Williams Charter Commission at Brief Mf~me. We should coral)leto our fwJew by Nov. 1. Also, ea October 18, our conmttN Parody admm. Plom join m nd mr tbo.t bcoM Precinct intuaivu and re:mired th, updm on th. Mw kttim#u M Cmldu. TIm good U ii that b new ~building is on scheduk and w~ budgd. If all go# Mg, oma mideflts wll be ,njoy~g business...Io wfhi Is the umllm Jill d w dty¥ k#lilg ik? It depends ~ when you asked. Eot the kst nwn mmths of 1090, the nud~ m d I hme sold re our city tu $112,000. R)r tho arst stuff months of this yur, h nudian viue vm $145,000. A left h .city because they waffled to IWrSUe W ~ nur dry did m offer luch m. Last Monday ow dry oflidaJ~ kJclad-off the tedMio~~unt of 80 acm °n the tuar dry coun(:l WII co,~ldmr h con~h'uclJ~ d H m Thid V~Mnl bm# off h No~h 6id' cncet Thn)ughout IJI tM Imilmonts, Lorrm mined o~lyh Jul (l~s of work. Now ttut's pPa :l's . oStSerlpt Jflneapolis City Council This ~ colunm is dBdicated to 1he baaic events of SeDtetTt,~--~ 11 - w'nat M can do to helD. what M carl do t~ honor the vi~,~ 1. Oofu~ Bk~gd: The An~ bgion is sponsoring a blood drive on September 26 ~m 1 p.m. to ? p.m. at Audubon Park. You can also schedule an 3.' Honor our Dor=e. tim and ememencv rm~_.s~_=f wodm~..: The heroism of these pmfes~on~s in New Ymk has been rumaflcab~ ~B ShoUld aJI ma~ a M effor~ to ~nl( afr (Mn IXd)Bc nfe~/pet3or~ for ~ eu~ tMy do t)r Mbma~ O~r ~ ' . 4. The madrms md ed M w~dw~___ m September 11 isflot refJec~ of my cuaum ix religion. Northeast is'biem]d credo hte get Jnvolwd h lheir mighbor'nood ~cialJon, ~r PI~. 6. Rv the p~: It i8 Irm~IdnO to m d of the fliO~ ds~dm)~d It Nofttm~t UPCOMING EVENTS: -' Odoker 4: 'US FA's. Indusbial and ResidentiaJ Asbestos Superfund Cleanup in NE Minneapolis', Northeast Armory, 7 p.m. Odober 10:. 'NRP and Community Development in Mir~'. Logan Park Community Center, 6:30 - 8:30 p.m. '