HomeMy WebLinkAboutDecember 16, 2002 RegularCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. cohtmbia-heights, mn. us
ADMINISTRATION
December 13, 2002
Mayor
Gary L. Peterson
Councilmembers
Marlaine Szurek
Julienne Wyckoff
Bruce Nawrocki
Robert A. Williams
City Manager
Walter R. Fehst
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
December 16, 2002 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights,
Minnesota.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
Invocation: Pastor Law, Community Methodist
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
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ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
4. PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclamations-none
B) Presentations - none
C) Introduction of New Employees
1) Jacqueline Baron, Maintenance Worker - Public Works
D) Recognition-none
CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Minutes for Approval
a) Nov. 25, 2002 regular meeting
MOTION: Move to approve the minutes of the November 25, 2002, regular City Council meeting.
b) Dec. 2, 2002 Truth in Taxation meeting
MOTION: Move to approve the minutes of the December 2, 2002 Truth in Taxation meeting as
presented.
2)
Establish Work Session Meeting Dates for the 2003 City Council for Thursday, Dec. 19, 2002 at 8
p.m., Monday, Jan. 6, and Tuesday, Jan. 21, 2003 at 7 p.m. in Conference Room 1
MOTION: Move to establish Work Session meeting dates in Conference Room 1 for December 19,
2002 at 8:00 p.m., Monday, Jan. 6, 2003 at 7:00 p.m., and Tuesday, Jan. 21, 2003 at 7:00 p.m.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON The BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPOrtUnITY EMPLOYER
City Council Agenda
December 16, 2002
Page 2 of 6
3) Approve transfer of Funds ($2,190) from General Fund to Police Department Budget to Reimburse
Overtime Fund.
MOTION: Move to transfer $2,190, the total amount received from Unique Thrift Store, Columbia
Heights High School, and Central Middle School PTA for off duty security worked, from the
General Fund to the Police Department 2002 budget under line 1020, Police Overtime.
4)
Adopt Resolution No. 2002-76, being a Resolution adopting changes in wage ranges and
establishing wages for seasonal and temporary employees for calendar year 2003.
MOTION: Move to waive the reading of Resolution No. 2002-76, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2002-76, being a Resolution adopting changes in wage
ranges and establishing wages for seasonal and temporary employees for calendar year 2003.
5)
Adopt Resolution No. 2002-77, being a resolution establishing various compensation rates for the
Columbia Heights Fire Department Volunteer (paid on call) Division regarding fire calls, station
duty, and drills for 2003.
MOTION: Move to waive the reading of Resolution 2002-77, there being ample copies available to
the public.
MOTION: Move to adopt Resolution 2002-77, being a Resolution establishing various
compensation rates for the Columbia Heights Fire Department Volunteer (paid on call) division
regarding fire calls, station duty, and drills for 2003.
6)
Authorize Designation of an Official Newspaper for 2003
MOTION: Move to designate Sun Newspapers as the official City newspaper for 2003 and to
authorize the Mayor and City Manager to enter into an agreement with Sun Newspapers for required
publications.
7)
Adopt Resolution No. 2002-71, being a Resolution desi~ating official depositories and safe deposit
access for the City of Columbia Heights
MOTION: Move to waive the reading of Resolution No.2002-71, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2002-71, being a resolution designating official depositories
and safe deposit access for the City of Columbia Heights.
ALTERNATE MOTION: Move to adopt Resolution 2002-71, being a Resolution designating
official depositories and safe deposit access for the City of Columbia Heights and to direct staff to
obtain cost comparisons from other banking entities for providing the ACH electronic transfer of
payroll to employees' personal accounts.
8)
Adopt Resolution No. 2002-81, being a Resolution establishing Senior Citizen Eligibility Standards
for Refuse, Sewage Disposal and Water Supply Utility Rates
MOTION: Move to waive the reading of Resolution No.2002-81, there being ample copies available
to the public.
MOTION: Move to adopt Resolution 2002-81, being a resolution Establishing Senior Citizen
Eligibility Standards for Refuse, Sewage Disposal and Water Supply Utility Rates.
City Council Agenda
December 16, 2002
Page 3 of 6
9)
Adopt Resolution No. 2002-69, being a Resolution establishing a new maximum income of $21,700
for Senior or Retired and Disabled Persons to be eligible for special assessment deferral.
MOTION: Move to waive the reading of Resolution No. 2002-69, there being ample copies
available to the public.
MOTION: Move to adopt Resolution 2002-69, being a resolution establishing a new maximum
income of $21,700 for Senior or Retired and Disabled Persons to be eligible for special assessment
deferral.
lo)
Authorize agreement with the League of Minnesota Cities Insurance trust for Workers'
Compensation Insurance
MOTION: Move to authorize the Mayor and City Manager to enter into an ongoing agreement with
the League of Minnesota Cities Insurance Trust for workers' compensation coverage.
11)
Authorize purchase of five CityView user licenses and one year maintenance ($17,475) from
Municipal Software Corporation
MOTION: Move to authorize the purchase of five CityView user licenses and one year maintenance
at a cost of $17,475 from Municipal software Corporation.
12)
Adopt Resolution No. 2002-72, being a Resolution Appropriating and Desi~.tmating Fund Balances
MOTION: Move to waive the reading of Resolution No. 2002-72, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2002-72 being a resolution appropriating and designating
fund balances.
13)
Establish John P. Murzyn Hall rental rates for 2004
MOTION: Move to adopt the 2004 Murzyn Hall rental rates outlined by the Park and Recreation
Commission at their meeting of December 10, 2002.
14) Authorization to obtain price quotes for printing and mailing of the 2003 City Newsletter
MOTION: Move to authorize staffto obtain price quotes for printing and mailing the 2003 "Heights
Happenings" City Newsletters.
15) Amendment to Central Avenue Design Guidelines contract
MOTION: Move to approve the scope and fee amendment to the current contract for Design
Guidelines for an additional $4,600.00 in fees, with funds to be appropriated from Parkview Villa
South (PVVS) Capital Improvement Fund #414, and furthermore to authorize the Mayor and City
Manager to enter into an agreement for the same.
16) Authorize preparation of the 2003 CDBG program application to Anoka County
MOTION: Move to authorize staffto prepare the 2003 CDBG program Application to remove slum
and blight in the amount of $186,500 for the acquisition of the property at 322 40th Avenue NE; and
furthermore, to submit said application to Anoka County.
17) Renewal of Professional Services for Continuation of Safety Management Program Support for
Public Works
MOTION: Move to accept the proposal dated December 9, 2002 from Integrated Loss Control, Inc.
for Safety Management Program Support services for the Public Works Department in an amount
City Council Agenda
December 16, 2002
Page 4 of 6
not-to-exceed $3,672.00; and, furthermore, to authorize the Mayor and City Manager to enter into an
agreement for the same.
18) Extension of GIS Range Rider Contract
MOTION: Move to approve a one-year extension to the GIS Joint Powers Agreement in the amount
of $17,897; and, authorize the Mayor and City Manager to enter into an agreement for the same.
19) Change Order No. 1 and Final Payment for Miscellaneous Concrete Project #0200
MOTION: Move to authorize Contract Change Order No. 1 for additional work added to the contract
by the City to O'Malley Construction, Inc. in the amount of $20,818.72 with funding out of the
appropriate funds.
MOTION: Move to accept the work for 2002 Miscellaneous Concrete Repairs and Installations, City
Project #0200; and authorize final payment of $1,617.95 to O'Malley Construction, Inc. of Le
Center, Minnesota.
20)
Adopt Resolution No. 2002-75, being a Resolution adopting the 2002-2003 Snow and Ice Control
Policy
MOTION: Move to waive the reading of Resolution No. 2002-75, there being ample copies
available to the public.
MOTION: Move to approve and adopt Resolution No. 2002-75, adopting the 2002-2003 Snow and
Ice Control Policy for the City of Columbia Heights.
21) Adopt Resolution No. 2002-74, being a Resolution ordering preparation of feasibility reports for
Zone 6B street rehabilitation program.
MOTION: Move to waive the reading of Resolution 2002-74, there being ample copies available for
the public.
MOTION: Move to adopt Resolution No. 2002-74, being a Resolution ordering the preparation of a
report for proposed Zone 6B Street Rehabilitation Program.
22) Authorize an RFP for a SCADA system for the water and sewer system
MOTION: Authorize Staffto prepare an RFP for a Project Development Report for a SCADA
system for the City utility system.
23)
Award of Bid for Huset Park Master Plan
MOTION: Move to accept the proposal from BRA for the Huset Park Master Plan based upon their
proposal dated June 28th, 2002, in an amount not to exceed $19,467; and, furthermore, to authorize
the Mayor and City Manager to enter into an agreement for the same.
24) Establish a Hearing Date of January 13, 2003 for revocation or suspension of rental property license
at 1429 42nd Avenue NE
MOTION: Move to Establish a Hearing Date of January 13, 2003 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Nancy Abbott at
1429 42na Avenue NE.
25) Approve Business License Applicationa
MOTION: Move to approve the items as listed on the business license agenda for December 16,
2002 as presented regarding new licenses for 2003.
City Council Agenda
December 16, 2002
Page 5 of 6
26) Approve Payment of Bills
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 101169 through 101337 in the amount of $363,751.28.
PUBLIC HEARINGS
A) Rental Housing Revocation for 4637-4639 Pierce Street NE.
MOTION: Move to waive the reading of Resolution No.2002-80, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2002-80, Resolution of the City Council of the City of
Columbia Heights approving revocation pursuant to Ordinance Code Section 5A.408(1) of the Rental
License held by Russell Waletski regarding rental property at 4637-4639 Pierce Street NE.
B)
Public Hearing - Cable Rate
MOTION: Move to close the public hearing, as interested parties have had an opportunity to express
their views on the basic programming and equipment rates and installation charges AT&T Broadband
calculated in its March, 2002, rate filing and implemented in July, 2002.
MOTION: Move to direct Creighton, Bradley and Guzzetta, LLC to prepare rate orders for adoption at a
City Council meeting prior to March 1, 2003.
c)
First Reading of Ordinance No. 1450, being an Ordinance regarding the sale of 325 Summit Street.
MOTION: Move to wmve the reading of Ordinance No. 1450, there being ample copies available to the
public.
MOTION: Move to establish January 13, 2002, at approximately 7:00 p.m. as the second reading of
Ordinance No. 1450, being an ordinance pertaining to the sale of City-owned property at 325 Summit.
I))
First Reading of Ordinance No. 1451, being an Ordinance amending Ordinance No. 1447 Desi~.tmating
certain land use of public properties (Lornianki North).
MOTION: Move to wmve the reading of Ordinance No. 1451, there being ample copies available to the
public.
MOTION: Move to establish January 13, 2003, at approximately 7:00 p.m. as the second reading of
Ordinance No. 1451, being an ordinance amending Ordinance No. 1447, designating certain land use of
public properties in Blocks 73, and 100, Columbia Heights Annex (Lomianki Park).
E)
First Reading of Ordinance No. 1452, being an Ordinance regarding the sale of 3929 California Street.
MOTION: Move to wmve the reading of Ordinance No. 1452, there being ample copies available to the
public.
MOTION: Move to establish January 13, 2003, at approximately 7:00 p.m. as the second reading of
Ordinance No. 1452, being an ordinance regarding the sale of City-owned property at 3929 California
Street.
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ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
1) Adopt Resolution No. 2002-70, being a Resolution adopting a budget for 2003, setting the City.
Library and EDA levy at $4,817,984, and approving the HRA levy orS111,648
MOTION: Move to waive the reading of Resolution No. 2002-70 there being ample copies available
to the public.
City Council Agenda
December 16, 2002
Page 6 of 6
MOTION: Move to adopt Resolution No. 2002-70, being a Resolution adopting a budget for 2003,
setting the City, Library and EDA levy at $4,817,984, and approving the HRA levy of$111,648.
ALTERNATE MOTION: Move to waive the readings of Resolutions No. 2002-78 and 2002-79,
there being ample copies available to the public.
ALTERNATE MOTION: Move to adopt Resolution 2002-78 being a Resolution adopting a budget
for the year 2003.
ALTERNATE MOTION: Move to adopt Resolution No. 2002-79, being a Resolution setting the
City levy at $4,817,984 and approving the HRA levy of$111,648.
B) Bid Considerations -none
C) Other Business - none
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
1) Upcoming Work Session Items
B) Report of the City Attorney
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GENERAL COUNCIL COMMUNICATIONS
A) Minutes of Boards and Commissions
1) Meeting of the Planning and Zoning Commission of December 3, 2002
2) Meeting of the Library Board of December 3, 2002
10. CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes. Please note the public may address the
Council regarding specific agenda items at the time the item is being discussed.)
11. COUNCIL CORNER
12. ADJOURNMENT
Walter R. Fetish Ci/y Manager
WF/pvm
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
NOVEMBER 25, 2002
The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday,
November 25, 2002 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights,
Father Bachman, Immaculate Conception Catholic Church, gave the Invocation
CALL TO ORDER/ROLL CALL
Present: Mayor Peterson, and Councilmembers Szurek, Wyckof£, Williams, Nawrocki
PLEDGE OF ALLEGIANCE
ADDITIONS/DELETIONS TO MEETING AGENDA
Peterson included the license for Mr. Steak and LaCasita
PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS
A) Proclamations-none
B) Presentations
VFW Post #230 donation to the Empty Bowls Fund Raising Effort
Bruce Nawrocki, VFW Post #230 Commander, presented a check to the City of Columbia Heights
for $560.55 to pay for postage on the &4CA Empty Bowls Fund Raising mailing. Judy Lindsfor from
SAC~4 was present to thank the VFW for their help on the Empty Bowls project, and indicated that
Empty Bowls was started to fund food shelves. SACA services Columbia Heights, Fridley, Hilltop,
and Spring Lake Park. There will be an Empty Bowls fund raising dinner of basic foods and a silent
auction on March 13, 2003from 4-7:30p. m. at the Fridley Community Center. ~4 number of
organizations have made bowls for this program. The SACA food shelf is at 627 38th Avenue.
Mayor Peterson thanked the VFW and City Councilmembers for supporting SACA and the Empty
Bowls program.
C) Introduction of New Employees - none
D)
Recognition
Library's 75 Anniversary Reception
Barb Miller and Pat Sowada, members of the Library Board, were present to promote the Library's
75th anniversary year and invited everyone to join in the celebration of our library beginning with an
open house on December 3r~t from 7:00 to 8:30p. m. Barb Miller gave an historical background of
the Library.
Nawrocki gave his background with the library, and stated he would be out of town and unable to
attend the reception.
Wyckoff referred to the large number of people who attended the Library Barnes and Noble
fundraiser last Saturday. Miller stated the proceeds have not yet been tabulated. Fehst stated that
the HarMar Barnes & Noble indicated that this is the largest such event they have.
CONSENT AGENDA
1) Minutes for Approval
Motion to approve the minutes of the November 12, 2002, regular City Council meeting as
presented.
City Council Minutes
November 25, 2002
Page 2 of ! 1
Nawrocki questioned spelling of Gondak, possibly Gondeck. Staff will correct the spelling if
necessary.
2) Establish Work Session Meeting Date for December 9, 2002 beginning at 7:00 p.m. in
Conference Room 1 - Removed
3)
Authorize to accept Juvenile Accountability Block Grant from the State of Minnesota
Motion to authorize the Mayor and City Manager to accept a grant from the State of Minnesota
Department of Economic Security/Juvenile Accountability Incentive Block Grant in the amount
of $8,035, with a match of $893 to come from unexpended funds in the 2002 Police Department
budget.
4)
Approve Transfer of Funds from General Fund to Police Department Budget to Reimburse
Overtime Fund
Motion to transfer $4,035.65, the total amount received from Unique Thrift Store, Chase Teen
Dance, and Columbia Heights High School for off duty security worked, from the General Fund
to the Police Department 2002 budget under line 1020, Police Overtime.
5)
Adopt Resolution No. 2002-68, being a Resolution to Extend the Term of the Southern Anoka
County Commnnit¥ Consortium Joint Powers Agreement for pawnent of annual fees 2003-200d.
-Removed
6)
Establish Public Hearing for Cable Rates
Motion to establish a public hearing date of Monday, December 16, 2002, at 7:00 p.m. or as
soon thereafter as possible, to permit interested persons an opportunity to express their views on
the basic service programming and equipment rates and installation charges AT&T Broadband
calculated in its March 2002 rate filing and implemented in July 2002.
7)
Establish Hearing Date for License Revocation of Rental Property at 4637-4639 Pierce Street
Motion to Establish a Hearing Date of December 9, 2002 for Revocation or Suspension of a
License to Operate a Rental Property within the City of Columbia Heights against Russell
Waletski at 4637-4639 Pierce Street NE.
8)
Approve Rental Housing License Applications
Motion to approve the items listed for rental housing license applications for November 25,
2002.
9)
Approve Business License Applications
Motion to approve the items as listed on the business license agenda for November 25, 2002 as
presented regarding the new licenses for 2002 and the renewals for 2003.
Nawrocki asked if the Mr. Steak application was included Peterson indicated it was.
10) Approve Payrnent of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check
register covering Check Number 100843 through 101050 in the amount of $866,731.03.
Motion by Nawrocki, second by Wyckoff, to approve the consent agenda, with the exception of
items number 2 and 5. Upon vote: All ayes. Motion carried.
City Council Minutes
November 25, 2002
Page 3 of 11
#2
Establish Work Session Meeting Date for December 9, 2002 be~nning at 7:00 p.m. in Conference
Room 1
Nawrocki questioned if there was an agenda for the work session.
Fehst listed items for the December 9, 2002 Work Session:
· Minneapolis Water Works presentation on the Membrane Filtration Plant design
· 2003 Seasonal and Temporary Pay Rates
· Purchase of additional CityView user licenses
· Payroll bank account/Direct deposit/designating depositories
· Year end designation of fund balances
· Transfer of miscellaneous EDA fund balances to new Industrial Development Fund
· Award of bid for Huset Park Master Plan - this would allow preparation for the March grant
applications
· Authorization to prepare an RFP for a SCADA System for the Utility Dept - this is an emergency
warning system
Murzyn Hall Rental rates for 2004
Authorization to seek bids for the 2003 Heights Happenings Newsletter -this is to discuss concerns
with the web press process
Amendment to the Design Guideline contract - consider extending to 53ra Avenue.
Nawrocki stated that as the regular December 9th meeting was changed to December 16th, he scheduled
a meeting for that evening. He stated that the City newsletter indicates thefinal budget would come
before City Council on December 9tn, and proposed meeting later that night to adopt the budget. Fehst
stated a correction could be put on Cable T. V. and go to the newspapers. Budget action would be on the
agenda of the next Council meeting on Decemberl 6tn. Nawrocki requested meeting at 8p.m. Peterson
suggested the work session begin at 7:30p. m.
Motion by Williams, second by Szurek, to establish a work session meeting date for December 9, 2002
beginning at 7:30 p.m. in Conference Room 1. Upon vote: All ayes. Motion carried.
#5 Adopt Resolution No. 2002-68, being a Resolution to Extend the Term of the Southern Anoka
County Community Consortium Joint Powers Agreement for payment of annual fees 2003-2004.
Motion by Szurek, second by Williams, to waive the reading of Resolution No. 2002-68, there being
ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Szurek, second by Williams, to Adopt Resolution No. 2002-68, to extend the term of the
Southern Anoka County Community Consortium Joint Powers Agreement for payment of the annual
fees for FY 03/04.
Nawrocki stated this is a good program, with a lot of merit, but with financial considerations the City is
facing this year and next, funds for these two years may not be necessary. Szurek stated this is an
important programfor youth to promote values. Wyckoff indicated this program helps youth and
diversity programs, and for $5,000 a year we get back tenfold what we spend. Peterson stated that Barb
Warren of Values First indicated that last year approximately 8, O00 people were touched by this
program.
Upon vote; Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, nay; Peterson, aye. 4 ayes -1 nay.
Motion carried.
City Council Minutes
November 25, 2002
Page 4 of 11
RESOLUTION NO. 2002-68
EXTENDING THE TERM OF TItE SOUTHERN ANOKA COUNTY COMMUNITY
CONSORTIUM JOINT POWERS AGREEMENT
WHEREAS, in June of 1985, a Joint Powers Agreement established the Southern Anoka County
Community Consortium consisting of Anoka County, and the Cities of Columbia Heights, Fridley, and
Hilltop and Independent School Districts #13 and #14; and,
WHEREAS, the general purpose of this Joint Powers Agreement is to allow each party to jointly and
cooperatively coordinate the delivery of services, maximize the use of resources, avoid redundancy,
encourage public, private community partnerships, and to develop and find programs to promote the general
community health and safety in the territory of the cities herein; and,
WHEREAS, a very successful example of this joint, cooperative effort is the establishment of the
community values program known as Values First which has been recognized throughout the country as a
model for promoting core values consistently across all sectors of the community so that youth and adults
have a common, inclusive foundation upon which to operate.
NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights supports the efforts of the
Southem Anoka County Community Consortium and does hereby renew and enter into the aforesaid
Southern Anoka County Community Consortium Joint Powers Agreement (Contract #950154A) until
December 31, 2004, unless earlier terminated or extended under the terms hereof.
PUBLIC HEARINGS
Public Hearing called for Revocation/Suspension of Rental Housing License at 4341 Tyler Place
Public Hearing called for Revocation/Suspension of Rental Housing License at 980 44th Avenue
Public Hearing called for Revocation/Suspension of Rental Housing License at 981 43 ½ Ave
Peterson closed the public heatings, as all three license holders have received an extension to complete
work on the outside of their building.
ITEMS FOR CONSIDERATION
Other Ordinances and Resolutions - none
Bid Considerations - none
Other Business
11) Review status of Lomianki Park North
Randy Schumacher, Community Development Assistant, described the request of Glen
Stauffacher, owner of Profile Tool and Engineering Inc. for assistance to locate property in the
City, as he has outgrown his building and would like to remain in Columbia Heights.
Schumacher indicated the desire to keep quality businesses such as this in Columbia Heights.
Suitable property available is North Lomianki. Schumacher stated that Mr. Stauffacher is not
asking for any subsidies from the City, but he would need to act quickly on a location, prior to
January. Lomianki is zoned industrial, but is designated parkland. Schumacher suggested
sending this to the Planning and Zoning Commission and the Park and Recreation Commission
for their input.
Peterson indicated that Mr. Stauffacher is looking for raw land because he wants to build a
building for his company's particular needs.
Nawrocki questioned the property value as set by the County Assessor. Schumacher stated there
is not a listed value as it is City owned, but the adjacentproperty is $83,000. The value we were
City Council Minutes
November 25, 2002
Page 5 of 11
looking at is $113, 000. Nawrocki asked if staff talked to the buyer regarding property screening.
Schumacher indicated the response was to pull the building closer to the railroad yard to allow
for more screening, and that the owner would provide any necessary screening between the
building and the alley. Nawrocki stated that Mr. Stauffacher is currently in a building on 3re
Street and has taken good care of it and makes it an asset to the area.
Carol Ford, 3942 Main Street, lives behind the park, and felt the park is used more than Council
realizes, by kids and adults for games, golf, and other open fieM activities. She stated Columbia
Heights has a deficit of parkland compared to surrounding communities.
Wyckoff stated her support for this development, as there is an alley between the area and the
homes. This building would bring in extra income. One resident in the audience stated his
property is open to this alley.
Glen Stauffacher indicated his desire to stay in the area, the small amount of traffic generated by
his business, and his need for a commitment if the City is willing to sell this property. There
would still be an area of green space people could use that belongs to Burlington Northern.
Dave Peterson, 3950 Main Street, indicated his home is open to the alley. He only received this
notification last Friday, and was not pleased. Ford again compared our parkland with other
areas of Anoka County.
Nawrocki gave the history on the property and indicated it has always been zoned industrial with
this intent and that is why there is a road there. The proposed buyer's present property is well
taken care of which is very important. He requested the Commissions give special attention to
providing a buffer to residents along Main Street, and that residents be properly notified in
writing of the Commission meetings.
Szurek stated that this request would be a good use for the property.
John Hunter, 1009 42 ~ Avenue NE, felt it was a good idea to put this property back on the tax
rolls. He indicated that park land is normally on property that you can not build on.
Motion by Szurek, second by Williams, to authorize the Columbia Heights Planning and Zoning
Commission to discussing the buffering of the property on the east side, and Park and Recreation
Commission to review the City owned property at 3929 California Street and provide a
recommendation for or against removal of the park status.
Peterson suggested the Park and Recreation Commission hold a special meeting to discuss this.
Szurek indicated that the Planning and Zoning Commission would meet on Tuesday, December
3rd at 7:00p. m. in the Council Chambers.
Ford felt the land should be put up for public auction. Nawrocki stated the price was fairly
reasonable, and it is important to get the type of development we can be proud of.
Dave Peterson stated that he had requested to purchase the property at the time he purchased
his home and was told he could not.
Schumacher indicated the appraisal was $2.40 afoot.
Williams stated that this motion is only to look at park designation on the property. He would
prefer nice homes built there, as with South Lomianki.
City Council Minutes
November 25, 2002
Page 6 of 11
Peterson stated his confusion, as he sees no difference between north and south Lomianki. The
North part is more available to the public than the South portion. Town homes would be a good
fit there and would have increased our tax base. He could not understand why one of the
buildings was not turned into a park building. The entire property is under utilized, and the
South portion has no access with a chain across it.
Upon vote: Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, aye; Peterson, abstain. 4 ayes -
1 abstention. Motion carried.
12) Adopt Resolution No. 2002-67, being a resolution authorizing the purchase of 3710 Central
Avenue
Motion by Szurek, second by Wyckoff, to waive the reading of Resolution No. 2002-67, there
being ample copies available to the public. Upon vote: All ayes. Motion carried.
Motion by Szurek, second by Wyckoff, to adopt Resolution 2002-67, being a resolution
authorizing the purchase of 3710 Central Avenue NE and utilizing the revenues in Fund 414 for
interim financing.
Nawrocki questioned what fund 414 is. Schumacher indicated that fund 414 is the Parkview Villa
South Capital Improvement Fund and will be used on a temporary basis. There is interest in
purchasing the properties and funds wouM be recouped upon sale. The two properties to the
north were acquired with Community Development Block Grant funds.
Wyckoff asked Schumacher for more information on the Beecrofl building. Schumacher stated
that the building would be removed for redevelopment upon his retirement, and we are
negotiating with Porta Varta for that property and own the two residential homes next door. This
would allow for redevelopment in a uniform, voluntary manner. There are two alternative
development plans, which the City Council will hopefully be reviewing next month. Schumacher
indicated that the properties are not very deep, and the proposal has underground parking to
address the difficult parking issue.
Upon vote: All ayes. Motion carried.
Peterson commended the Planning Department and the EDA for a job well done.
RESOLUTION 2002 - 67
BEING A RESOLUTION AUTHORIZING THE PURCHASE OF 3710 CENTRAL AVENUE
WHEREAS, the City Council and EDA have established Central Avenue as a priority for
redevelopment in order to remove blight and improve vitality on the avenue; and
WHEREAS, the City presently owns two properties in this redevelopment area and are in the process of
negotiating a commercial/housing redevelopment project at this site; and
WHEREAS, the property located at 3710 Central Avenue N.E. is part of the redevelopment site and has
become available for a voluntary sale; and
WHEREAS, the proposed purchase agreement is within reasonable limits of the appraisers value
estimate for this property.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Columbia Heights that:
1. The City Council hereby approves the terms of the Purchase Agreement for 3710 Central Avenue
City Council Minutes
November 25, 2002
Page 7 of 11
N.E. between the City of Columbia Heights and Paul and Virginia Beecrofi, and authorizes the Mayor
and the City Manager to sign it on behalf of the City at a purchase price of $248,800.00, which is
established as a fair market value based on negotiations with the property owner.
2. The City Council hereby authorizes the City Manager to handle all the requirements and conditions
in order for the City to complete the transaction contemplated in the Purchase Agreement.
3. The City Council approves payment of the purchase from Fund 414, to be reimbursed at the time
redevelopment of this property takes place.
13) 3732 3rd Street NE
Peterson referred to discussion on this from a past council meeting. The owner requested to replace
his garage rather than comply with the housing inspection required improvements. The garage has not
been removed. Peterson stated that he looked at the garage; it is not in really bad shape and felt the
Council order to remove and replace it within twelve weeks was extreme. He requested to rescind the
original motion to force removal and suggested giving the owner until July to do the repairs or rebuild
the garage.
Nawrocki stated the garage does need work and the yard needs cleaning up. He did not feel Council
was forcing him to tear it down, or he couM have torn the garage down and done nothing, but the
resident wanted to tear it down. The owner received his first notice last January and had all year to
comply or replace the garage. Council only placed a timeframe so something was done in a timely
manner.
Peterson felt the resident was owed a public apology, and regretted the amount of re-inspection fees
that could have been addressed by speaking to someone in the Inspections Department.
Charlie Thompson, Fire Chief, stated that the process is fair and only asked the individual to do what
is in our code.
Williams stated our need to be compassionate. He did not fault the Inspection Department, but would
take a personal touch and help the resident if necessary. Caring is one of the Values First values for
the month of November and we should do so. Williams stated that he and the Mayor would help if
necessary and make sure the job is done right.
Jim Hoefi, City Attorney, stated that a motion and second to reconsider could be made by anyone that
voted in the affirmative on the original motion.
Motion by Peterson, second by Williams, to reconsider action requiring the owner of 3732 3rd Street
to build new garage.
Nawrocki indicated that deteriorated properties should be reported to the City Manager for follow up.
Action to rescind should not be taken without such a request from the owner. Excessive fees would
have been considered if the owner completed work within the agreed upon timeframe.
Upon vote: Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, nay; Peterson, aye. 4 ayes -1 nay.
Motion carried.
Wyckoff requested staff send a letter to the gentleman giving him until July to comply and a letter from
Mayor Peterson saying they will be sure it is done.
Motion by Peterson, second by Williams, that the garage at 3732 3r'~ Street be brought up to inspection
requirements by July 2003. Upon vote: Williams, aye; Szurek, aye; Wyckoff, aye; Nawrocki, aye;
Peterson, aye. All ayes. Motion carried.
City Council Minutes
November 25, 2002
Page 8 of 11
Peterson questioned the fees. Fehst will have the Fire Chief make a recommendation at that time. The
fees will stand until next duly.
ADMINISTRATIVE REPORTS
Report of the City Manager - Walt Fehst
· There will be a celebration for the opening of Central Avenue on November 30th beginning at 10:30
a.m. next to the Heights Theater. There will be entertainment, coffee, hot cider, cookies, and a
display of fire, police, and public works vehicles. Immediately following the 11:30 ribbon cutting
ceremony there will be a live video connection with our Sister City, Lomianki Poland. There will
also be specials along the avenue and the City van will be available to transport visitors.
· The Mayor's Holiday Party will also be on November 30th beginning with a cash bar, silent auction,
dinner catered by Ollies, and entertainment and dancing by Sherwin Linton and the Cotton Kings.
Proceeds will be donated to the Wheel Chairs for Peace foundation. Last year over $3,000 was raised
for the Library.
· Some openings occur on the Planning and Zoning Commission, as Steve Johnson has delivered his
resignation, and Tami Ericson will be resigning to join the City Council. Filling the positions are
essential as the Planning and Zoning Commission meeting on January 3rd will review the Alternative
Learning Center. A list of applicants has been provided to Council.
· The City's Quarterly newsletter includes liquor store coupons for our stores so our citizens may see
the values we offer, compared to our new competition in Hilltop. He called attention to the fact that
liquor store sales result in $500,000 a year in revenue, and if closed would translate into an
approximate 16 percent tax increase.
Wyckoff stated that residents complain that the new liquor store in Hilltop is too close to schools, so she
suggested not patronizing the store.
· Indicated copies of the industrial concept study are available.
· The Values First value for November is Caring - translating into Kindness.
· Kids Fingerprint Kit Day resulted in 180 children receiving packets and having their picture taken
with Santa. He thanked everyone who participated.
· Referred to the library fundraiser and indicated there was even a better turn out than last year.
Report of the City Attorney - none
GENERAL COUNCIL COMMUNICATIONS
Mayor Peterson accepted the minutes of the following Boards and Commissions:
· Meeting of the Library Board of Trustees on November 4, 2002
· Meeting of the Planning and Zoning Commission on November 13, 2002
· Meeting of the Economic Development Authority on October 15, 2002
· Meeting of the Housing and Redevelopment Authority on October 15, 2002
Peterson stated there would be a dedication ora Habitat for Humanity twin home at 44th and Quincy on
December 14th at 10:00 a.m. He invited everyone to attend and meet the new residents.
CITIZENS FORUM
Mel Collova, 3909 Main, stated that after watching the last City Council meeting, residents should be
aware that for what Councilmembers get paid, it is not worth aH the time they put in and aH the calls
they receive at home. We need to promote businesses in our City. He stated that the community voted on
the Bobby and Steve's building through a referendum and everyone should get over it and get on with
life, as this was the largest privately funded project in the City. He referred to the advantages of the
City Council Minutes
November 25, 2002
Page 9 of 11
Abatement Fund that he created for the City. He indicated the large school project overseen by the City,
where 20percent of the fees went to the abatement fund for clean up. Collova indicated that two years
ago the State mandated fees be used for expenses only, and he asked how the fees would now be justified
as there is not a building official on staff and only apart time secretary. He indicated the clerical person
is very overworked.
John Hunter, former City Councilmember, requested consideration at a work session ora skate board
park for kids, which was originally discussed two years ago. There is a big need for this, as every day he
sees at least ten kids, on his block alone, on skateboards and the funeral home on Central Avenue has
had trouble with kids using their curb for this.
Hunter spoke of efforts to rebuiM the Lincoln Funeral Car and building a memorial park in its honor.
He showed a drawing of the car and engine and suggested an additional car for use by the historical
society. This wouM bring attention and people to Columbia Heights.
Hunter indicated that budgets will be affected by the Federal government's need to raise taxes to pay for
increased national security.
Hunter spoke against comments made against a Councilmember at the last meeting. He referred to all
the meetings, paperwork, and phone calls that members deal with. He referred to citizenship, and
teamwork.
Roger Strom, 47th and Monroe, stated the project on 47th and Monroe looks trashy. Fehst indicated he
sent the Assistant Fire Chief out there, and they did do some clean up. There is still an active building
permit on this property. Peterson stated there has been progress on the project. Nawrocki asked that
the City Manager have the property inspected to see whether City Code has been met, and there be a
written response to Council and Mr. Strom.
Dick Dustin, 1708 39th Avenue, questioned how long residents must live in their Habitat Home before
selling them. Hunter stated that if sold in two years it must be sold back to Habitat. Dustin stated that
the family on the corner of 45th and Taylor want to sell.
Dustin stated that the backyard at 3820 Hayes is trashy. The Fire Department said they couldn't
trespass on the land to see what is in the back yard. Fehst viewed it from the adjacent property, and the
owner has been notified; they are making progress on the inside. Nawrocki asked that the City Manager
have the property inspected to see whether City Code has been met, and there be a written response to
Council and Mr. Dustin.
Strom questioned the status of the K-mart property. Fehst stated it again belongs to the original owners
and gave the background on it. Staff has communicated with the owners regarding development
suggestions.
Deb Johnson, 4638 Pierce Street, spoke on respect and about a dialogue at a September City Council
meeting. She stated that residents should be able to reply to Council comments given under the Council
Corner portion of the agenda. She indicated the purpose of removing Councilmembers as voting
commission members was to give citizens more of an opportunity to participate, not to relieve members
from attending.
Dee Logan, 1221 39th Avenue NE, indicated the campaigns she has been involved with and listed
individuals. She asked everyone to have an open mind.
City Council Minutes
November 25, 2002
Page 10ofll
Tom Ruhn, 4859 East Upland Crest, thanked all Councilmembers for their service. He is president of
the local Toastmasters and appreciates what it takes to be a councilperson. He indicated that the local
Historical Society calendar is now available. Wyckoff showed the calendar and stated they are available
for $5. Ruhn stated that with the permission of the author, he has put the Bootstrap book on the Web.
Two students, present for class work, introduced themselves. Fehst asked their opinion about having a
skateboard park in our City. They thought would be a good idea. Wyckoff stated it would be about
$40,000, but felt the funds could be raised.
COUNCIL CORNER
Nawrocki
· Hoped that with comments given, residents are not discouraged from speaking to Council.
· Referred to the Lincoln car, and gave suggestions on contacts.
· The Sister City Committee is working to get a group from Lomianki here next summer, about
Jamboree time, and consideration should be given to holding a Council meeting while they are
here.
· The employee that assembles the City newsletter will be on maternity leave and has requested
items in advance. Requested emphasis on public works projects, and a report relative to the
industrial area study.
· Felt Council attendance at board and commission meetings was expected, and the minutes should
reflect who was and was not there, including the council liaison. Fehst stated this was discussed
at a Council work session, and that liaisons had a responsibility to maintain contact, but were not
requirement to attend the meetings. Nawrocki suggested this be reconsidered.
· Questioned staff assistance when there is a sewer backup from the street to a resident's property.
A resident had a $1,200 clean up bill, and she was given the form to submit to our insurance. The
resident was only given disinfectant by the City staff. The policy needs to be reviewed. Fehst
stated this extreme cost was not known to him, and would research it. Nawrocki asked that
relative information be put in our newsletter.
Wyckoff · It was agreed that thc Charter Commission would have no liaison, but apparently, last year
Council decided there should bca liaison to the Charter Commission.
· On Friday night in Minneapolis, she attended "Taming of the Shrew" with Tom Sherohman,
4154 6th Street, in the cast.
· The Women of Today will hold their annual holiday carnival on December 4th, at Murzyn Hall
from 6:30 to 8:30 p.m.
· There are several openings on the Planning and Zoning Commission, Human Services
Commission and one opening on the Economic Development Authority.
· Referred to the Columbia Heights Historical Calendar, available for $5.
Szurek
· Regarding separation of church and state, our founder's intention was to keep government out of
religion, not religion out of government.
· Read from Bits and Pieces booklet
· Wished everyone a Happy Thanksgiving.
Williams
· Referred to MGM Liquor, and asked residents to patronize our stores.
· Referred to new Pawn America in Fridley, but we are working on development here also.
· Referred to the Mayor's Holiday Kick-Offparty and the Wheel Chairs for Peace cause.
City Council Minutes
November 25, 2002
Page 11 of 11
· "From what we get we make a living, from what we give we make a life."
· Encouraged our citizens to pray for the peace and prosperity of our city.
· Read from Bits and Pieces booklet i.e. "Nothing is worth more than this day."
Peterson
· Referred to letting go of past actions or grudges.
· Don't take ourselves to seriously, don't get worked up, love your neighbor, and God Bless All of
You.
ADJOURNMENT
Mayor Peterson adjourned the meeting at 10:24 p.m.
Patricia Muscovitz, Deputy City Clerk
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
TRUTH IN TAXATION MEETING
DECEMBER 2, 2002
The following are the minutes of the Truth in Taxation Heating meeting of the City Council held at 7:00 p.m.
on Monday, December 2, 2002 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia
Heights, Minnesota.
Call to Order - Roll Call
Present: Mayor Peterson, Councilmembers Szurek, Wyckoff, Williams, Nawrocki
Piedee of Allegiance
Presentation of 2003 Budget and Tax Levy Information
Mayor Peterson stated the purpose of the meeting.
Linda Magee, Assistant to the City Manager, stated the 2003 proposed budget reflects staff's work to
hold expenditures and yet provide public services. The largest increases are in regard to personnel
costs and benefit increases.
Magee introduced Paul Gross, IS Department; Barb Kelzenberg, Accounting Clerk; and Bill Elrite,
Finance Director. She stated there would be a power point presentation, narrated by Elrite.
William J. Elrite, Finance Director, took Councilmembers and the public through a presentation on
the $22 million dollar budget. Tax supported funds are $9 million dollars.
He described the following charts:
· the 2003 Revenue by source chart
· budgetary funds (expenditures by function area)
· budgetary funds (expenditures by classification)
· expenditures by classification,
· expenditures by departments for 2001 to 2002 and 2002 to 2003,
· sources of general fund, Library fund and EDA revenue,
· breakdown in the tax levy,
· proposed property taxes 2002-2003 (the increase in 2002 was the shifting in aid).
Nawrocki questioned the HRA levy. Elrite stated that is not reflected in theCity budget and is not a
City tax levy.
· Transition in State aid
· Class rate percentages by real property taxes and the difference between residential and
commercial rates.
· Where your property taxes go (payable 2002 and 2003)
Elrite referred to a handout describing categories where significant increases took place. Elrite
indicated the increased amount paid by the City and by the employees for health insurance, increases
in property insurance, and cost of living increases. Elrite referred to information showing the taxes on
five different valued homes. Most had an overall decrease in taxes. We have decreased our property
tax levy and have attempted to hold down expenditures.
t~ty t~ouncn Nllnutes
December 2, 2002
Page 2 of 2
Wyckoff questioned the use of City reserves, and the long-term ramifications. Elrite stated that long-
term use would deplete reserves, but in 18 of the last 20years there has been an increase in the fund
balance. Revenues are budgeted at a minimum and expenditures estimated at a high level. Wyckoff
questioned revenues from 2002. Elrite estimated $200,000 from 2002 would go into reserve. Williams
indicated the importance of expanding our tax base.
Nawrocki referred to an article in Sunday's paper regarding Truth in Taxation. Most other
communities will have a tax increase this year and we will have more than a six percent decrease, but
he suspects in future years we will have to catch up. There will also be some taxes included from the
County, which are not reflected in the Truth in Taxation figures. Nawrocki indicated this does not
include utility costs. He referred to a story in the Minneapolis paper regarding what the new
Governor will face to make the State budget. Nawrocki does not approve ora budget that does not
have revenues meeting expenditures.
Williams indicated that the State will look at our excess funds, so we should plan to use them as
necessary. Residents do not want cutbacks in service. He indicated that an employee with family
medical coverage would lose $4.16 each month in 2003 compared to their current rate of pay. The
City has been prudent with our finances and the only way to make cuts is by reducing personnel. We
have 130full and part time employees and we need to encourage them to be the best they can be. We
need to develop our City and increase our tax base.
Nawrocki referred to the excess reserves and the State's comments on City reserves. It is necessary to
cash flow half of your budget with reserves. Funds will be needed for industrial park redevelopment.
We need to find more cost effective ways to provide services.
Williams referred to national legislation to assist with insurance rates, and the hope that insurance
rates will drop. He referred to page 23, and the difference where property taxes go in 2002 compared
to 2003. Nawrocki referred to the difference in the school district levy. Williams stated that
encouragement of private business and development will help our City.
Peterson stated it takes work to increase our tax base, and this work should have been started earlier.
We have worked on a bare bones budget. Our work force is going backwards, he feels badly about it.
He referred to his property taxes in Columbia Heights, where one went down 7percent and the other
went down 6.4percent. His property up north had a 19% increase. He is proud of the City and proud
of the job the employees do; the Finance Department does a wonderful job and is very conservative.
Harold Hoium suggested giving everyone in town $30,000 to invest in their property, and to put homes
on all the empty lots like Lomianki Park that are not used.
Magee indicated that the 2003 budget and property tax levy would be on the December 16, 2002 City
Council meeting agenda.
Adiournment
Mayor Peterson adjourned the meeting at 7:55 p.m.
Patricia Muscovitz, Deputy City Clerk
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGERS
NO: -~' A '-~ CITY MANAGER APPROVAL
ITEM: Establish Work Session Meeting BY: Walt Fehst BY: ~"'~,~f~
NO: Dates DATE: December 10, 2002 DATE:
It is recommended that work session meeting dates be set for the 2003 City Councilmembers on
Thursday, December 19, 2002 beginning at 8:00 p.m. in Conference Room 1 and Monday, January 6,
2003 beginning at 7:00 p.m. in Conference Room 1, and Tuesday, January 21, 2003 beginning at 7:00
p.m. in Conference Room 1.
Recommended Motion:
Move to establish Work Session meeting dates in Conference Room 1 for Thursday, December 19,
2002 at 8:00 p.m., and Monday, January 6, 2003 at 7:00 p.m., and Tuesday, January 21, 2003 at 7:00
p.m.
COUNCIL ACTION:
CITY COUNCIL LETTER
~vs~un~ m ~c¢cmoer ID, ZOUZ
AGENDA SECTION: Consent -~' A - 3 ORIGINATING DEPARTMENT CITY MANAGER
NO. POLICE APPROVAL:
ITEM: Transfer of Funds from General Fund to Police BY: Thomas M. Johnso~ ~ BY:
NO. Dept. Budget to Reimburse Overtime Fund DATE: December 2, 2002'"'~,"~/ DATE:
BACKGROUND:
During the past three months, the Police Department has been involved in off duty employment details
that are handled through the department. These details were for security at Unique Thrift Store,
Columbia Heights High School, and Central Middle School PTA.
Since this type ofoffduty employment is handled through the department, officers have signed up and
worked these details since October 1, 2002. We have received checks from the following entities:
Unique Thrift in the amount of $1,640, Columbia Heights High School in the amount of $410, and
Central Middle School PTA in the amount of $140. According to the City Finance Director, this money
is considered revenue and must be placed in the City General Fund.
ANALYSIS/CONCLUSION
The Police Department is requesting the City Council pass a motion requiring the $2,190 received from
Unique Thrift store, Columbia Heights High School, and Central Middle School PTA to cover the cost of
off duty officers working security at these locations be returned to the 2002 Police Department budget
line 1020.
RECOMMENDED MOTION: Move to transfer $2,190, the total amount received from Unique Thrift
Store, Columbia Heights High School, and Central Middle School PTA for off duty security worked,
from the General Fund to the Police Department 2002 budget under line 1020, Police Overtime.
TMJ:mld
02-204
COUNCIL ACTION:
City of Columbia Heights Police Department
MEMO
To: Chief Thomas Johnson
From: Captain William J. Roddy
Subject: Overtime Transfer
Date: November 20, 2002
Attached is a list of the overtime received from November 12, 2002 through November 20, 2002
from outside sources that has been paid to CHPD for services of our personnel. Please request
reimbursement of these funds to our overtime account.
Central Middle School PTA
INVOICE # DATE AMOUNT
034 10-28-02 $140.00
Columbia Heights Highschool
INVOICE # DATE AMOUNT
030 10-09-02 $280.00
033 10-28-02 $130.00
Unique Thrift
INVOICE # DATE AMOUNT
035 11-01-02 $1640.00
Total Transfer Amount $ 2190.00
INVOICE
Columbia Heights Police Department
Date:
October 28, 2002
Invoice #: 2002-034
Customer Name:
Address:
Home Phone:
Central Middle School PTA
900 49~ Ave NE, Hilltop, MN 55421
Work Phone:
Request for: 1 Police Officers for:
Middle School Dance-10-11-02 6:45PM-10:15PM (McGee)
763-528-4700
Number of' Officers: 1
BILLING INFORMATION
Hours:
3.5
Wage is $40. OO per hour. Total Due: $140.00
Make checks payable to the "City of Columbia Heights".
Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421
Officer(s) on Duty:
Amount Received:
FOR DEPARTMENTAL USE ONLY
~ OffDuty:
/~O Date:
· ~=~'~:~; ~::" 17-13/910
.,~i013LE: SCHOOL PTA
..e~-' TAX' ~ · ~1~2
~ A~. NE ~
~UMB~ H~G~, MN 5~21 DA~ ;
~o
~:0~ ~000 ~ ~: 50 ~,,,0 h~ a," ~75
Date: Octobe~ 28, 2002
1375
DOLLARS
lnvotce #:
2UUZ-U34
,/
Customer Name:
Address:
Home Phone:
Central Middle School PTA
900 49~ Ave NE, Hilltop, ?vfiq' 55421
Work Phone:
763-528-4700
Request for:
1 Police Officers for:
Middle School Dance- 10-11-02 6:45PM-10:15PM (McGee)
INVOICE
Columbia Heights Police Department
Date:
October 9, 2002
Invoice #: 2002-30
Customer Name:
Address:
Home Phone:
Columbia Heights Highschool
1440 49th AveNE, Col. Hgts. MN 55421
Work Phone:
Request for: 1
Football Game 09-27-02
Football Game 10-04-02
Police Officers;for:
1830-2200 hrs. (Bo)
1830-2200 hrs. (Fr)
(3.5 hrs.)
(3.5 hrs.)
BILLING INFORMATION
528-4602
Number of Officers: 2
Hours: 7
Wage is $40. O0 per hour.
Total Due: $280.00
Make checks payable to the 'City of Columbia Heights".
Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421
Officer(s) on Duty:
Amount Received:
FOR DEPARTMENTAL USE ONLY
Off Duty:
r_.> Date:
INVOICE
Columbia Heights Police Department
Date:
October 28, 2002
Invoice it: 2002-33
Customer Name:
Address:
Home Phone:
Columbia Heights Highschool
1440 49~' Ave NE, Col. Hgts. MN 55421
Work Phone: 528-4602
Request for: 1
Football Game 10-16-02
Police Officers for:
1830-2145 hrs. (Fr)
(3.25 hrs~
BILLING INFORMATION
Number of Officers: 1
Hours: 3.25
Wage is $40. O0 per hour.
Total Due: $130.00
Make checks payable to the "City of Columbia Heights".
Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421
Officer(s) on Duty:
Amount Received:
5'
FOR DEPARTMENTAL USE ONLY
OffDuty:
/.,~0 "" Date:
lSD NO. 13 VENDOR NUMBER VENDOR NAME CHECK DATE CHECK NO.
08350 - CITY OF COLUMBIA HEIGHTS 11/14/02 00107255
..~,;;'OATE ........ : ~ "INVOICENUMBER: i' I'-:.!',-;:t.?= !i..:~.:~:;.:: :: i. DESCRIPTION- . ' P,O, NUMBER ':
·. ~ ·: . . ;,, _ '- %..
10/09/02 2002-30 280.00
10/28/02 2002-33 130,00
TOTAL AMOUNT
PAID TO: CITY OF COLUMBIA HEIGHTS PAID
ATTN: POLICE DEPT
559 MILL STREET NE
COLUMBIA HEIGHTS MN 55421
410.00
PAY: ******'410 Dollars 00 Cents
CITY OF COLUMBIA HEIGHTS
ATTN: ATTN: POLICE DEPT
559 MILL STREET NE
~ COLUMBIA HEIGHTS MN 55421
,' &0 ? ~ 5 5ii'
INVOICE
Columbia Heights Police Department
Date:
November 1, 2002
Invoice #: 2002-035
Customer Name:
Address:
Home Phone:
Unique Thrift
2201 37th AveNE,
Columbia Heights, MN 55421
Work Phone: 763-788-5280
(Andrea)
Request for: 1
Police Officers for: October 2002
Fri 10-4 McG 4hrs 1600-2000 Sat 10-5 Bo 4hrs 1600-2000
Tue 10-8 Bo 4hrs 1000-1400
Fri 10-11 Ni 4hfs 1600-2000 Sat 10-12 Fr 4hfs 1600-2000
Mort 10-14 Di 5hfs 0900-1400 Fr 4hfs 1600-2000
Fri 10-18 MeG 4hfs 1600-2000 Sat 10-28 Bo 4hfs 1600-2000
Tue 10-22 Wi 4hrs 1000-1400
Fri 10-25 Bo 4hrs 1600-2000 Sat 10-26 Bo 4hrs 1600-2000
Wed 10-31 Au 4hfs 1600-2000
BILLING INFORMATION
Number of Officers: 12
Wage is $40. OOper hour.
Hours: 41
Total Due: $1640
Make checks payable to the "City of Columbia Heights".
Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421
Officer(s) on Duty:
Amount Received:
FOR DEPARTMENTAL USE ONLY
Off Duty:
Date: //'. 20' ~ a.---
Nash Sales, Inc.
DATE INVOICE NO COMMENT
11/01/02 2002-035
AMOUNT
1,640.00
006605
DISCOUNT NET AMOUNT
· 00 1,640.00
CHECK: 006605 11/15/02 City of Columbia Heights
CHK TOTAL: 1,640.00
PAY
TO THE
ORDER
OF:
*0NE'-".THOUSAND::SIX' HUNDRED" FORTY. DOLLARS AND NO' CENTS
DATE
- - 1~/15/02
City or-.COlumbia Heights' '
City of Col. Hgts Police Dept
559 Mill Street NE
Columbia Heights MN 55421
AMOUNT
****'1,640.00'
CITY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA SECTION: CONSENT
NO: ~''A'~ ORIGINATING DEPARTMENT: CITY MANAGER'S
CITY MANAGER'S
APPROVAL, j,
NO: ADJUSTMEN~fS DATE: 12-04-0,~~
Attached are proposed 2003 wage schedules for non-union part-time temporary Library employees,
seasonal Public Works employees, seasonal/temporary Recreation employees, and interns.
The Library Director is recommending a 3.5% increase in the wage range for Pages and
Chorepersons, Library Aides and Library Supervisors. These adjustments are based, in part, on
the difficulty we have been experiencing in obtaining applicants for these positions. These
adjustments would make our rates for such positions competitive with similar jobs in the
marketplace.
The Public Works Director is recommending a 3.5% increase in the wage range for seasonal
laborer, warminghouse attendant, and warminghouse lead attendant. These adjustments would make
our rates for seasonals in the Public Works Department competitive with other cities.
The Recreation Director is recommending no increase to the Recreation Employee wage schedule
for seasonal/temporary employees for 2003, except for an increase of $.50 per hour to the wage
range for Summer Playground Assistant.
No rate adjustment is recommended for interns for 2003.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2002-76, adopting changes in wage ranges and
establishing wages for seasonal and temporary employees for calendar year 2003.
COUNCIL ACTION:
RESOLUTION 2002-76
ADOPTING CHANGES IN WAGE RANGES AND ESTABLISHING WAGES FOR
TEMPORARY PART-TIME LIBRARY POSITIONS,
SEASONAL PUBLIC WORKS POSITIONS,
SEASONAL/TEMPORARy RECREATION POSITIONS,
AND INTERNS
WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for
Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated
that on an annual basis, changes will be adopted in Wage Ranges, based upon reliable survey
data.
NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes
wage ranges for non-unionized temporary part-time Library positions, seasonal Public Works
positions, seasonal/temporary Recreation positions, and interns, as indicated on Schedule I, II,
III, and IV, which are attached and are on file in the office of the City Manager; and
BE IT FURTHER RESOLVED that such schedules be effective January 1, 2003.
Passed this ~ day of ,2002.
Offered by:
Seconded by:
Roll Call:
Gary L. Peterson, Mayor
Patricia Muscovitz, Deputy City Clerk
20O3
SCHEDULE I
Pages and Choreperson
Entry
6 months
12 months
24 months
$ 8.57/hour
$ 9.07/hour
$ 9.58/hour
$10.08/hour
Library_ Aide
Entry
6 months
12 months
24 months
36 months
$ 8.77/hour
$ 9.32/hour
$ 9.86/hour
$10.41/hour
$10.96/hour
Library_ Supervisors
Entry
6 months
18 months
$16.12/hour
$17.01/hour
$17.91/hour
20O3
SCHEDULE II
ENTRY 1 2 3 4 5 6
YEAR YEARS YEARS YEARS YEARS YEARS
SEASONAL LABORER $8.80 $9.00 $ 9.21 $ 9.42 $ 9.73 $10.04 $10.35
(INCLUDING RINK
MAINTENANCE)
WARMING HOUSE $8.80 $9.00 $ 9.21 $ 9.42 $ 9.73 $10.04 $10.35
ATTENDANT
WARMING HOUSE LEAD $9.68 $9.91 $10.14 $10.36 $10.71 $11.05 $11.39
ATTENDANT
2003
SCHEDULE III
RECREATION
Movemem through the wage schedule is comingent upon satisfactory performance as judged by the City.
POSITION TITLE
Summer Playground Asst.
Facility Supervisor
Scorekeeper (per game)
Baseball Umpire
House League (Youth)
Traveling (Youth)
ENTRY
$7.40
$8.05
$8.05
$15.00/game
$25.00/game
6 MONTHS 1 YEAR 2 YEARS 3 YEARS 4 YEARS
$7.57 $7.74 $7.99 $8.25 $8.50
$ 8.23 $8.42 $ 8.70 $8.97 $9.25
$8.23 $8.42 $8.70 $8.97 $9.25
Soccer Officials (Youth)
$14.00/game
Softball Umpires (Youth) - Youth Slow Pitch
- Youth Fast Pitch
Basketball Officials (Youth)
House League
Traveling
$13.00/game
$25.00/game
$15.00/game
$20.00/game
Football Officials (Youth)
$20.00/game
Adult Athletics
Umpire/Officials
(Softball, Basketball,
Volleyball, and Football)
Performing Arts Instructor
(Gymnastics, Cheerleading,
and Ballet)
$16.00 $17.75 $19.50 $21.25 $23.00 $25.00
$8.10 $9.45 $10.80 $12.15 $13.50 $15.00
After School Instructor
Summer Playground Supervisor
$7.00 $9.60 $12.20 $14.80 $17.40 $20.00
$8.10 $9.45 $10.80 $12.15 $13.50 $15.00
Program Instructor
(Market rate - contingent upon approval of the Recreation Director and the Assistant to
the City Manager.)
2003
SCHEDULE IV
INTERNS
Rate 1
Rate 2
Rate 3
Rate 4
Rate 5
$10.08
$10.56
$11.04
$11.52
$12.00
CITY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA SECTION: CONSENT E'A ~ ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: - CITY MANAGER'S APPROVAL
ITEM: 2003 VOLUNTEER (PAID ON CALL) BY: ARLIE THOMPSON BY:
FIREFIGHTER WAGE SCHEDULES DATE:%,_12-04-02 DATE:
NO:
Attached is a resolution which would establish rates for the volunteer (paid on call)
firefighters for fire calls, station duty, and drills for 2003. No adjustments have been made
to the paid on call firefighter schedule since 2000. The proposed schedule collapses the
number of steps for firefighter from five to three, and provides for more flexibility when
hiring experienced candidates for the paid-on-call positions.
Due to increased responsibilities and accountabilities, the officer positions (Lieutenant and
Captain) will be paid at the same rate for station duty and drills and fire calls. Paid on
call officers serve a vital role in helping to keep continuity of the chain of command, which
is important in a combination department.
The final change is the addition of an hourly differential for the person(s) serving as the
Fire Motor Operator at a fire scene. Currently, we have six paid on call firefighters
qualified to be Fire Motor Operators. The Fire Motor Operator drives and operates the engine.
Current standards require the paid on call firefighters to obtain a Class B Commercial
Driver's License (CDL) after in-house training has been conducted to achieve this level.
These adjustments would keep us competitive with other communities. Monies were placed in the
2003 (proposed) budget to account for these recommended adjustments to the schedule.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2002-77, there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2002-77, being a resolution establishing various
compensation rates for the Columbia Heights Fire Department Volunteer (paid on call) Division
regarding fire calls, station duty, and drills for 2003.
COUNCIL ACTION:
RESOLUTION NO. 2002-77
BEING A RESOLUTION ESTABLISHING VARIOUS COMPENSATION RATES
FOR THE COLUMBIA HEIGHTS FIRE DEPARTMENT
VOLUNTEER (PAID ON-CALL)
DIVISION REGARDING FIRE CALLS, STATION DUTY, AND DRILLS
STATION DUTY & DRILLS
Entry (Date of Appointment to Paid on Call
Division)
Attainment of EMT License
2003
FIRE CALLS
2003
$ 6.53 $ 7.31
$ 7.18 $ 9.79
Attainment of Firefighter I Certification
(Must have EMT License)
$ 9.14 $11.75
Lieutenant $12.66 $12.66
Captain $13.05 $13.05
Fire Motor Operator Differential (FMO)
$ 1.O0/hr.
2003 Adjustments effective January 1, 2003
Passed this
day of December 16, 2002.
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
MEETING OF: December 16, 2002
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
No: £ - A -b FINANCE APPROVAL
ITEM: DESIGNATING AN OFFICIAL BY: W~?~TE
NEWSPAPER FOR 2003
DATE: DECEMBER 2, 2002
NO:
Each year the City Council designates an official newspaper for publishing of legal notices and
other required publications. State statutes require the newspaper to be published on a minimum of
a weekly basis. Statutes also limit the amount the newspaper can charge, to the rate paid by
commercial users. Based on this, there are only two newspapers serving Columbia Heights that
meet the criteria: Sun Newspapers and the Star Tribune. Based on rates charged to commercial
customers, Sun Newspapers is the least expensive alternative. The Star Tribune's 2003 rate will be
$4.15 per line for legal notices and $47.94 per inch for other publications.
The following is a comparison of the 2002 rates to the 2003 rates for Sun Newspapers:
2002 Rate 2003 Rate
One Column Width:
Per line, first insertion 0.99 0.99 ($10.89 per inch)
Per line, subsequent insertion 0.55 0.55 ($ 6.05 per inch)
Two Column Width:
Per line, first insertion 1.98 1.98 ($21.78 per inch)
Per line, subsequent insertion 1.10 1.10 ($12.10 per inch)
The Sun Newspapers has not increased their rates for 2003.
RECOMMENDED MOTION: Move to designate Sun Newspapers as the official City newspaper for
2003 and to authorize the Mayor and City Manager to enter into an agreement with Sun Newspapers for
required publications.
WE:sms
0212024CO UNCIL
Attachment
COUNCIL ACTION:
November 21, 2002 ~- =--------
Sue Schmidbauer
Finance Department Secretary
City of Columbia Heights
560 40th Avenue NE
Columbia Heights, Minnesota 55421
newspapers
Dear Ms Schmidbauer:
The Sun-Focus would like to be considered for designation as the legal newspaper for the City of Coulmbia
Heights.
We would very much like to continue working with you for the year 2003, therefore, there will be no increase
in the rates this year, the rates are as follows:
I column width:
$ .99 per line - first insertion ($10.89 per col. inch)
$ .55 per line - subsequent insertions ($6.05 per col inch)
2 column width:
$1.98 per line - first insertion ($21.78 per col. inch)
$1.10 per line - subsequent insertions ($12.10 per col inch)
All published legal notices are posted on our website (www. mnsun.com) at no additional charge, This is an
enhancement to the local news coverage already available on the Internet and will broaden the readership of
your legal notices.
One of the main benefits of publishing your legal notices with the Sun-Focus is our home delivery. Sun
Newspapers has become the primary source of community news in the suburbs. Your notices in our paper
have the best chance of being seen and read.
Two notarized affidavits on each of your publications will be provided with no additional charge.
The deadline for regular length notices is 11:00 am the Monday prior to publication. E-mailing the legal
notices is an efficient and accurate way of getting the notices to us. The e-mail address for the legal depart-
ment is legals@mnsunpub.com. We still accept notices on disk, faxed or through the mail. If you require more
information to make your decision, please contact me or Jana McCormick, our Legal Representative, at 952-
392-6829.
Thank you for considering the Sun-Focus as the official newspaper for your community.
Sincerely,
Jeffrey Coolman
Vice President and General Manager
10917 V~¥ V~w Ro~ ~ E~£~ P~ ~ M~so~, 553~ ~ 952.829-0797 ~ F~: 952-941-3588
CITY COUNCIL LETTER
MEETING OF: DECEMBER 16. 2002
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGI~R
NO: 5-A--/ FINANCE APPROVA,
FUNDS OF THE CITY OF
COLUMBIA HEIGHTS DATE: DECEMB~ 10, 2002
NO:
At the work session on December 9, 2002, this item was reviewed along with the concerns of two or more
council members in relationship to using a banking entity for payroll ACH direct deposit transactions.
Staff explained that the cost for this is very comparable between different banks and that it is a minimal
fee. For years we have utilized Norwest Bank which later became Wells Fargo Bank. Wells Fargo Bank
provides a very dependable and accurate service and over the years there has never been an error in the
transfer of funds to employees' payroll accounts. Staff stressed that this is a very important factor, that
other banking institutions we have used for electronic transfers have had more difficulty and problems.
When dealing with payroll we cannot risk encountering problems with electronic transfers to employees'
accounts. The system of electronic transfers for payroll is a great convenience to employees and a
significant time and cost savings to the City due to the fact that we do not need to print checks, sign
checks, reconcile bank statements, etc. The bank service fees for direct deposit of payroll checks is
comparable to the bank processing fees for paper checks. Each has a base charge of $25.00 and then a
cost of 8 cents per transaction. The ACH system of direct deposit also has a transmission charge each
pay period of $17.50. In summary, the cost for electronic transfer of payroll to employees' accounts is
less than $50.00 per pay period, which a very good deal considering the service and accuracy Wells
Fargo has provided.
Based on the discussion at the work session, staff has added an alternate motion that instructs staff to
obtain cost comparisons for the ACH electronic transfer of payroll. However, staff strongly encourages
the council to consider our current quality and level of service before considering changing banking
entities to save a few dollars.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2002-71 there being ample copies
available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2002-71, being a resolution designating official
depositories and safe deposit access for the City of Columbia Heights.
ALTERNATE MOTION: Move to adopt Resolution 2002-71, being a resolution designating official
depositories and safe deposit access for the City of Columbia Heights and to direct staff to obtain cost
comparisons from other banking entities for providing the ACH electronic transfer of payroll to employees'
personal accounts.
WE:sms
0212102COUNCI L
Attachment
COUNCIL ACTION:
CITY COUNCIL LETTER
WORK SESSION OF: DECEMBER 9T 2002
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGI~R
NO: FINANCE APPROVAL
ITEM: DESIGNATING DEPOSITORIES FOR BY: WILLIAM ELRITE BY:
FUNDS OF THE CITY OF
COLUMBIA HEIGHTS DATE: DECEMBER 4, 2002
NO:
State statutes require the annual adoption of a resolution designating depositories for City funds and for investment
purposes. The attached resolution follows the general format of the resolution passed in previous years. Under this
resolution, investment firms that may be used by the City must be located in the State of Minnesota and all investments
must comply with authorized investment regulations as set forth in Minnesota state statutes. The resolution also contains
a section covering access to City safe deposit boxes. Safe deposit boxes are used primarily for the storage of computer
data tapes and other computer storage media.
When this resolution was discussed with the City Council last year, there was concern on the part of the City Council that
U.S. Bank was not included in the resolution and that we were utilizing Wells Fargo Bank for payroll transactions. At that
time the resolution was modified and U.S. Bank was added. When Wells Fargo Bank was selected as the bank to handle
payroll and payroll direct deposits the decision was based on their fees and their ability to provide a stable and
dependable service. This is particularly important in the area of direct deposits for payroll. The direct deposit system for
payroll is a great convenience to employees and saves a significant amount of time in the Finance Department as we do
not have to issue payroll checks and perform the other reconciliations associated with payroll checks. Wells Fargo has a
demonstrated history of being successful and error-free in this area. When dealing with employees' payroll, this is
essential. Subsequently, it is staff's recommendation to maintain, at a minimum, the direct deposit portion of payroll with
Wells Fargo Bank. If the council desires, the portion of payroll that is issued on checks could be moved to Northeast
Bank. Staff will be available at the work session to explain in more depth some of the ramifications of changing the direct
deposit portion of the payroll account. The attached resolution is in the same format as the resolution that is currently in
place and would maintain the City's general checking account at Northeast Bank and maintain all other banking
transactions within the City of Columbia Heights, with the only exception being the processing of payroll through Wells
Fargo Bank. Staff has included an alternate motion that would provide for moving the actual issuance of paper payroll
checks to Northeast Bank.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2002-71 there being ample copies available to the
public.
RECOMMENDED MOTION: Move to adopt Resolution 2002-71, being a resolution designating official depositories and
safe deposit access for the City of Columbia Heights.
ALTERNATE MOTION: Move to adopt Resolution 2002-71, being a resolution designating official depositories and safe
deposit access for the City of Columbia Heights and to direct staff to move the payroll account for the issuance of paper
payroll checks to Northeast Bank.
WE:sms
0212022COUNCIL
Attachment
COUNCIL ACTION:
RESOLUTION NO. 2002- 71
RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES AND
SAFE DEPOSIT ACCESS FOR THE CITY OF COLUMBIA HEIGHTS
IT IS HEREBY RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A.,
and U.S. Bank are hereby designated as depositories of the funds of this corporation.
IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued
against the funds of this corporation on deposit with said banks shall be signed by the
following:
Mayor
City Manager
Clerk-Treasurer
and that said banks are hereby fully authorized to pay and charge to the account of this
corporation any checks, drafts, or other withdrawal orders.
BE IT FURTHER RESOLVED, that the Northeast Bank, Wells Fargo Bank of
Minnesota, N.A., and U.S. Bank are designated depositories of the corporation be and it
is hereby requested, authorized and directed to honor checks, drafts or other orders for
the payment of money drawn in this corporation's name, including those drawn to the
individual order of any person or persons whose name or names appear thereon as
signer or signers thereof, when bearing or purporting to bear the facsimile signatures of
the following:
Mayor
City Manager
Clerk-Treasurer
and that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank shall be
entitled to honor and to charge this corporation for all such checks, drafts or other
orders, regardless of by whom or by what means the facsimile signature or signatures
thereon may have been affixed thereto, if such facsimile signature or signatures
resemble the facsimile specimens duly certified to or filed with the Banks by the City
Clerk or other officer of his corporation.
BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the
City Council of the corporation and certified to as governing the operation of this
corporation's account(s) with it, be and are hereby continued in full force and effect,
except as the same may be supplemented or modified by the foregoing part of this
resolution.
BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits,
withdrawals, re-discounts and borrowings by or on behalf of this corporation with said
banks prior to the adoption of this resolution be, and the same hereby are, in all things
ratified, approved and confirmed.
BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of
Minnesota may be used as depositories for investments purposes so long as the
investments comply with authorized investments as set forth in Minnesota Statutes.
BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota
may be used as a depository for investment purposes so long as the investments
comply with the authorized investments as set forth in Minnesota Statutes.
BE IT FURTHER RESOLVED, that the signatures of any one of the following named
City employees are required for access to safe deposit boxes:
Finance Director
City Manager
Assistant Finance Director
Accountant
Information Systems Director
Information Systems Technician
Passed this
Offered by:
Seconded by:
Roll Call:
~day of ,2002
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
0212022COUNCIL
CITY COUNCIL LETTER
MEETING OF: December 16, 2002
AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER
NO: 5 - A-~ FINANCE APPROVAL
ITEM: RESOLUTION INCREASING INCOMEGuDELiNES BY: ROXANE SMITH ~(1 BY~,///~
NO: DATE: DECEMBER 2, ;02
Income eligibility guidelines for senior citizen utility rates are established on an annual basis. The
2002 maximum income eligibility level was set at $20,700. Attached is a resolution establishing the
year 2003 maximum income eligibility level at $21,700 to receive reduced senior citizen rates in the
year 2003. The formula used is the maximum Social Security benefits for an individual 65 years old,
plus 4% rounded to the next even $100 increment. For the year 2003, the maximum Social Security
benefit for a 65 year-old individual is $20,892. The 4% adjustment to this figure in the City's
eligibility level allows for $808 in other income.
The City Council can set any formula or amount for income eligibility. The formula used here and in
the past is equitable for the truly low income senior citizens. If the City establishes the income
eligibility guideline at a higher level, more people will qualify. As more people qualify for reduced
rates, the rates for non-qualifying people will have to be raised to ensure adequate revenue in the
utility fund. For several years, the number of seniors receiving the reduced rate has remained constant
at approximately 200 residents.
RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies
available to the general public.
RECOMMENDED MOTION: Move to adopt Resolution 2002-81 being a resolution Establishing
Senior Citizen Eligibility Standards for Refuse, Sewage Disposal and Water Supply Utility Rates.
RS:sms
0212021 COUNCIL
COUNCIL ACTION:
RESOLUTION NO. 2002 - 81
RESOLUTION ESTABLISHING SENIOR CITIZEN ELIGIBILITY STANDARDS FOR
REFUSE, SEWAGE DISPOSAL AND WATER SUPPLY UTILITY RATES
WHEREAS, the City Council has previously established eligibility standards for senior citizens
for Refuse Service, Disposal, and Water Supply; and
WHEREAS, It has been the City's practice to maintain uniform eligibility standards whenever
possible:
NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows:
1. That anyone over 62 years of age with a maximum household income of $21,700
will be eligible for reduced rates.
BE IT FURTHER RESOLVED that the above eligibility standard be effective January 1, 2003.
Passed this
Offered by:
Seconded by:
Roll Call:
day of .,2002
Patricia Muscovitz, Deputy City Clerk
Mayor Gary L. Peterson
0212021 COUNCIL
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGERS
NO:
cnv AO
ITEM: Resolution establishing Senior BY: Walt Fehst BY: ,~/~.~./g, W7
Citizens or Retired & Disabled Person DATE: December 5, 2002DATt[..
Hardship Special Assessment Deferral
NO:
In 1982, the City council adopted a resolution allowing the deferral of assessments for senior citizens
and disabled persons. The resolution established eligibility criteria including a maximum income. The
income level is updated annually by resolution.
The attached resolution retains the criteria in the previous resolution and updates the income eligibility
amount to $21,700.00, the same dollar amount used for reduced rates for senior citizens utility bills. The
current income eligibility amount is $20,700.00.
Recommended Motion: Move to waive the reading of Resolution No. 2002-69, there being ample
copies available to the public.
Recommended Motion: Move to adopt Resolution 2002-69 being a resolution establishing a new
maximum income of $21,700.00 for Senior or Retired and Disabled Persons to be eligible for special
assessment defenal.
COUNCIL ACTION:
RESOLUTION NO. 2002 - 69
BEING A RESOLUTION ESTABLISHING SENIOR CITIZENS OR RETIRED
AND DISABLED PERSONS HARDSHIP SPECIAL ASSESSMENT DEFERRAL
Whereas, immediate payment of special assessments or installments on special assessments cast an undue hardship on some
persons owning homestead properties who are 65 years of age or older or retired by virtue of a permanent and total disability for whom
it would be a hardship to make payments, and
Whereas, Minnesota Statutes '435.193 - 435.195 makes it possible for a home rule charter city to pass a resolution establishing
standards and guidelines for determining the existence of a hardship and for determining the existence of a disability.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS:
1. This deferral procedure shall apply only to assessments which are payable in five or more annual installments.
This deferral procedure shall apply only to property owned and occupied by the elderly, retired, or disabled applicant. Ownership
and occupancy must be of the same nature as would qualify the applicant for a homestead exemption for tax purposes.
This deferral procedure shall apply only to homestead property owned by a person 65 years of age or older or retired by virtue of
a permanent and total disability for whom it would be a hardship to make payments. Permanent and total disability shall have
the same definition for purposes of assessment deferral as is used for social security purposes.
This deferral procedure shall not be construed as to prohibit the determination of hardship on the basis of exceptional and
unusual circumstances not covered by the standards and guidelines herein so long as determination is made in a
nondiscriminatory manner and does not give the applicant an unreasonable preference or advantage over other applicants,
In order to obtain a deferral of an assessment, the homeowner must make application on the forms prescribed by the City of
Columbia Heights Assessment Clerk.
o
In granting a deferred assessment, the Council shall determine in its resolution approving the assessment roll the amount of
interest, if any, to be charged on the deferred assessment,
o
The option of the homeowner to defer the payment of special assessments shall terminate and all amounts accumulated plus
applicable interest shall become due and payable upon the occurrence of any of the following events:
the death of the owner, provided that the spouse is not otherwise eligible for benefits hereunder;
the sale, transfer or subdivision of the property or any part thereof;
if the property should for any reason lose its homestead status; or
if for any reason the City shall determine that there would be no hardship to require immediate or partial payment.
No deferral may be granted unless the homeowner makes application to the City Assessment Clerk within thirty (30) days after
adoption of the assessment by the Council.
10.
The deferral shall apply to only 50% of the annual installment payment. If the 50% is not paid in a timely manner, the balance of
the annual installment along with all future installments shall become immediately due and payable.
No deferral shall be granted to any owner who has a gross annual household income from all sources in excess of $21,700.00.
11.
No deferral may be continued from year to year unless the owner shall file a renewal application before September 15th of each
year.
12.
No special assessment maY be deferred for a period longer than the time set by the Council as the time over which the project is
to be assessed.
13.
Interest on deferred assessments shall be at the rate set by the Council in its resolution adopting the assessment roll, and such
interest shall be added to the amount deferred and shall be paid in accordance with Minnesota Statute '435.195 and this
Resolution.
Passed this
Offered by:
Seconded by:
Roll Call:
day of December, 2002.
Patricia Muscovitz, Deputy City Clerk
Mayor Ga~j L. Peterson
CITY COUNCIL LETTER
Meeting of: DECEMBER 16, 2002
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
ITEM: WORKERS' COMPENSATION BY: WILLL_.. ELRITE BY:
INSURANCE DATE: DECEMBER 2, 2002 DATE:
NO:
In January of 2001 the City changed their workers' compensation carrier from St. Paul
Companies to Berkley Risk Administrators under the League of Minnesota Cities Insurance
Trust. The City was forced to make this change because Berkley Risk Administrators operating
under the League of Minnesota Cities has established a monopoly on municipal Workers'
Compensation coverage in Minnesota. St. Paul Companies nationwide has exited the municipal
Workers' Compensation market and no longer writes workers' compensation policies for
municipalities. Subsequently, after extensive research by our insurance agent, the only
alternative left for the City for workers' compensation insurance was Berkley Risk
Administrators.
One factor that has a significant impact on the City's workers' compensation is our experience
modification ratio. An average experience modification ratio is 1. For several years the City's
experience modification ratio was less than this, which resulted in a reduction of premium.
Currently the League of Minnesota Cities has estimated our experience modification factor at
1.24, which means our claims under workers' compensation are 24% higher than what is
considered to be normal or average. This estimate is a decrease from last year's ratio of 1.30.
Our Workers' Compensation premium increased from $137,120 for 2002 to $150,832 for 2003.
The reasons for this increase are 1) The League of Minnesota Cities Insurance Trust
implemented a 10% average rate increase 2) The League of Minnesota Cities Insurance Trust
Managed Care Credit decreased from 3% to 0% and 3) Estimated payrolls increased for the City
due to cost of living increases.
RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an
ongoing agreement with the League of Minnesota Cities Insurance Trust for workers'
compensation coverage.
WE:sms
o212o25couNCtL
Attachment
COUNCIL ACTION:
From:
To:
Date:
Subject:
<Carl_Bennetsen@ajg.com >
<Sue. Schmidtbauer@ci.columbia-heights.mn.us>
12/2/02 11:10AM
Workers' Compensation 2003
The LMCIT Workers' Compensation 2003 rates are going to increase an
overall average of 10% above the current rates.
The other major factor, besides the 2003 versus 2002 estimated payrolls,
is the Experience Modification factor based on your claims history. The
LMCIT Underwriter is going to try to get your 2003 Experience Modification
calculated today. I will forward a copy when received.
Thanks,
Carl A. Bennetsen
Arthur J. Gallagher & Co. of Minnesota, Inc.
7825 Washington Ave. S., Ste. 300
Minneapolis, MN 55439-2433
Phone: 952-944-8885
FAX: 952-9449795
Direct Phone Line: 952-918-3940
Email: carl_bennetsen@ajg.com
CITY COUNCIL LETTER
Meeting of: DECEMBER 16. 2002
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO:
5- A'~- [ ~. FINANCE 0.,"~
APPROVAL
ITEM: CITYVIEW LICENSES BY: WILLIAM ELRITE BY:
NO: DATE: DECEMBER 4, 2002 DATE:
On March 25, 2002 the City Council authorized the purchase of the CityView software program.
The primary concept for the CityView program is to establish one property database that can be
utilized by all departments of the City for property related information. Currently, without the
CityView program, each functional area of the City maintains a separate property database.
With these multiple property databases, there is inconsistency in information and a significant
amount of staff time is spent maintaining the programs. By centralizing everything on one
database and utilizing downloads from the county for the property database, it will be much more
efficient and economical to manage. The plan for purchasing CityView was to have it initially
cover special assessment billing, human resources, fire services management, building permits,
and building licenses. We are currently in the final stages of implementing the human resources
tracking module and the special assessments billing component. When the initial software was
purchased, the City purchased five user licenses at a discount of 50%. The proposal also
included the option of purchasing five more licenses before the end of the year at this discounted
rate. This was negotiated knowing that the additional licenses would be needed to operate the
software in 2003. The normal cost of these licenses is $4,990 each with an annual sofb,vare
maintenance cost of $1,000 per license. The total normal cost for these licenses would be
$29,950. If we purchase the additional five licenses prior to December 31 the cost will be $2,495
each plus a one year software maintenance license at $1,000 for a total of $17,475 for the five
licenses. If we purchase the licenses prior to the end of the year we would save $12,475. If we
wait until January 1 or later to make this purchase, the total cost will be $29,950 rather than
$17,475.
RECOMMENDED MOTION: Move to authorize the purchase of five CityView user licenses
and one year maintenance at a cost of $17,475 from Municipal Software Corporation.
WE:sms
0212052COUNCIL
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: DECEMBER 16, 2002
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
ITEM: BEING A RESOLUTION BY: WILLIAM ELRITE BY:
APPROPRIATING AND DESIGNATING FUND DATE:
BALANCES DATE: December 5, 2002
NO:
During 2002 there were several discussions with staff and council at the EDA and work sessions
regarding the development of the industrial area in Columbia Heights and regarding the review
of designated fund balances in various accounts and the appropriation or utilization of these fund
balances to fund the development in the industrial and other areas of the city. Although this was
discussed and information regarding the fund balances was presented to the EDA and City
Council, no formal action was taken to appropriate the balances to a development fund. The
attached resolution accomplishes this appropriation. Also, when the Section 8 program was
closed out and transferred to Metro HRA, there was a remaining deficit which is currently
$85,877. This current $85,877 deficit will be reduced further as the Minneapolis Public Housing
Authority will pay the City approximately $20,000 in December. This reduces the deficit finally
to $65,000. The larger amount of the deficit is due to excessive staffing costs in the program. In
essence, the salaries for more than one and a half staff people were being allocated to the Section
8 program. Based on the participants in the program, administrative revenue was not adequate to
cover the staff allocation. In these prior years the staff allocation to the Section 8 program
should have been reduced with appropriations for staff coming from other areas. As this was not
done previously, the attached resolution transferring funds covers the resulting deficit.
It is staff's further recommendation that if any additional Section 8 outstanding balances are
collected that those collected revenues go into the Redevelopment Fund as the attached
resolution formally closes out the Section 8 Fund.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2002-72 there being
ample copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2002-72 being a resolution
appropriating and designating fund balances.
WE:sms
0212023COUNCIL
Attachment
COUNCIL ACTION:
RESOLUTION NO. 2002-72
BEING A RESOLUTION APPROPRIATING AND DESIGNATING FUND BALANCES
WHEREAS, the City of Columbia Heights has accumulated fund balances in the General Fund, Economic
Development Authority Fund, Special Project Revenue Fund, and the Housing & Redevelopment Authority Fund
for the purpose of funding future redevelopment projects within the City and,
WHEREAS, these funds would be more appropriately accounted for in a separate fund designated for the
purpose in which these funds were accumulated, and,
WHEREAS, the City has established a high priority of redevelopment projects in Columbia Heights, and the
Section 8 Housing program has been closed out and transferred to Metro Housing & Redevelopment Authority,
and,
WHEREAS, this transfer resulted in a non-funded deficit in the Section 8 program
NOW, THEREFORE, BE IT RESOLVED that the following transfers be made and appropriated for future
development costs and to cover the Section 8 fund deficits.
Transfers from the following funds:
204 Economic Development Authority
226 Special Project Revenue
299 Housing & Redevelopment Authority
Total Community Development Funds
100,000
28O,OOO
130,877
510,877
101
2002 General Fund
Tax Levy for Development
Total transfers out:
300,000
810,877
Transfers to the following funds:
205 Section 8
420 Capital Improvement Development
85,877
725,000
Total transfers in:
810,877
Passed this day of
,2002
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk RES2002-72COUNCIL
City of Columbia Heights
Fund Balance Transfers
FME: 10131102
Prepared:
12/05102
Transferrs from the following funds
204 Economic DevelopmentAuth 100,000
226 Special Project Revenue 280,000
299 Housing & RedevelopmentAuth 130,877
Total Community Dev Funds 510,877
101 2002 General Fund
Tax Levy for Development 300,000
Total transfers out 810,877
Transferrs to the following funds I
205 Section 8 85,877
420 Cap Improvements Development 725,000
Total transfers in 810,877
CITY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER
NO: ~ - A - \"~- Recreation ~ APPROVAL
ITEM: Establish John e. Murzyn Hall rental rates BY: Keith Windschitl BY:/j~j~
for 2004 Recreation Director
NO: DATE: 12/11/2002
BACKGROUND
At the Columbia Heights Park and Recreation Commission meeting of December 10, 2002, the commission
unanimously approved a 5% increase for the 2004 Murzyn Hall rental rates. Motion by Foss, second by
Greenhalgh to approve the 5°/3 increase in Murzyn Hall rental rates for 2004. All ayes, motion carried. The
Park and Recreation Commission feels this will generate additional revenue for Murzyn Hall and will also offset
operational costs.
RECOMMENDED MOTION: Move to adopt the 2004 Murzyn Hall rental rates outlined by the Park and
Recreation Commission at their meeting of December 10, 2002.
COUNCIL ACTION:
ADMI~Ccrate04
John P. Murzyn Hall Rental Rates
Rentals in 2003 will pay the 2003 rate, and rentals in 2004 will pay the 2004 rate.
RENTAL INFORMATION 2003 RATES 2004 RATES
(Sun - Fri) (Saturday) (Sun- Fri/ (Saturday/)
Hall/Kitchen/LaBelle Lounge $900.00 $950.00 $945.00 $1,000.00
Hall $640.00 $670.00 $675.00 $705.00
Kitchen $110.00 $115.00 $115.00 $120.00
LaBelle Lounge $190.00 $200.00 $200.00 $210.00
Gauvitte Room $160.00 $165.00 $170.00 $175.00
Prestemon Room $.160.00 $165.00 $170.00 $175.00
Edgemoor Room $160.00 $165.00 $170.00 $175.00
Ke)/es Room $160.00 $165.00 $170.00 $175.00
Youth Lounge $160.00 $165.00 $170.00 $175.00
Maithaire/McKenna Room $230.00 $240.00 $240.00 $250.00
Senior Center $230.00 $240.00 $240.00 $250.00
Down Pa)/ment (non-refundable) $500 / $100 $500 / $100 $500 / $100 $500 / $100
Damage Deposit $250.00 $250.00 $250.00 $250.00
Securib/Deposit $100.00 $100.00 $100.00 $100.00
CSO per hour $20.00 $20.00 $20.00 $20.00
Pm-Mix Deposit $100.00 $100.00 $100.00 $100.00
Pre-Mix per canister $22.00 $22.00 $22.00 $22.00
Early Entn/Fee* $60.00 $60.00 $60.00 $60.00
Custodial Charge per hour $15.00 $15.00 $15.00 $15.00
CO2 S~tem Usage Fee** $20.00 $20.00 $20.00 $20.00
Events Lasting 2 hours or less 50% 50% 50% 50%
Events Lasting 4 hours or less 25% 25% 25% 25%
Heights Resident Discount*** 25% 25% 25% 25%
IAudio/Visual equipment rental I $25.00 I $25.00 I $25.00 I $25.00
* Subject to approval by Recreation Director and/or Park & Recreation Commission.
** For use of CO2 system to tap kegs of beer. Fee waived if renter purchases
pre-mix from the City or the Lion's Club provides bartending services.
*** Columbia Heights Resident discount is exclusively limited to the renter or their parents,
providing one is a Columbia Heights resident.
CITY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER
NO: .5- - A- I~ Recreation APPROVAL
ITEM: Authorization to obtain price quotes for BY: Keith Windschitl/]/ffd'j BY~.~~
printing and mailing the 2003 City newsletters Recreation DirectOr
It'
NO: DATE: 12/05/02
BACKGROUND:
Staff is seeking authorization to obtain price quotes for priming and mailing the 2003 "Heights Happenings" city
newsletters. A total of 13,000 city newsletters will be printed. A total of 10,047 newsletters will be mailed to all
Columbia Heights residents on a quarterly basis. Tina Foss at the Recreation Department using Microsoft
Publishing software will compile the city newsletter in-house. Attached are the specifications for the 2003 city
newsletters.
Plans are to print and distribute 2003 city newsletters according to the following schedule: Spring newsletter -
February; Summer newsletter - May; Fall newsletter - August; and Winter newsletter - November. A total of
$19,000 has been budgeted in account 101-45050-3440 for printing and $5,000 in account 101-45050-3220 for
mailing city newsletters in 2003.
RECOMMENDED MOTION: Move to authorize staffto obtain price quotes for priming and mailing the
2003 "Heights Happenings" city newsletters.
COUNCIL ACTION:
Htshappn\CC-Newsletterbids2003
Specifications for 2003 City, Newsletter
Contact Person:
Keith Windschitl, Recreation Director
Columbia Heights Recreation Department
530 Mill Street NE
Columbia Heights, MN 55421
Phone (763) 706-3730
Fax (763) 706-3731
Qualifications: Printing company must have two years of experience in the printing of
newsletters or similar projects.
2003 city newsletters to be published and mailed quarterly according to the following
schedule: Spring - February; Summer - May; Fall - August; Winter- November.
Priming specifications:
* Printed using a sheet fed and/or web press method (you may want to bid on
both)
* 60 lb. white 11" x 17" paper.
* Folded in half (to create an 8 1/2" x 11" booklet) with two staples in the center.
* Two ink print colors.
* Printing to include typed text, clip art and photographs.
* Printing on both sides of paper.
* 12,900 newsletters to be printed.
4. Price quotes should be submitted for newsletters of either 20 or 24 finished pages.
o
10,047 newsletters to be mailed to all Columbia Heights residents. The additional 2,953
newsletters to be boxed and delivered to John P. Murzyn Hall, 530 Mill St. NE,
Columbia Heights, MN 55421. If there are different costs for the mailing a 20 or 24 page
newsletter (due to different weights of the newsletter), these costs should be specified in
the price quotes.
Copy for the newsletter will be prepared on Microsoft Publisher 2000 version 6.0 and
will be submitted in hard copy form. The printer will do color separation from the hard
copy. Copy to be submitted to printer approximately seven business days prior to
scheduled mailing dates.
7. Additional cost for priming outside covers in three colors.
8. Additional cost for half tone photographs.
The price quotes shall include: priming costs; mailing costs (10,047 copies); sales tax;
delivery costs; and any other associated costs.
C1TY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER
NO: ~"-- A- l.~ Community Development APPROVAL
ITEM: Amendment toCentralAvenueDesign BY: Tim Johnson T'~' BY:
Guidelines contract DATE: December 5, 2002
NO:
Issue Statement:
The Design Guidelines Task Force has recommended to apply design guidelines to all of Central Avenue in anticipation of
redevelopment from 37th to 53ra Avenue.
Background:
The City Council in spring of 2002 recommended to hire the URS Group, to provide expertise and work with a Design
Guidelines Task Force to establish design standards for Central Avenue.
Analysis:
The Design Guidelines Task Force consisting of 11 members, staff, and consultants, discussed and unanimously
recommended to apply the design guidelines to all of Central Avenue rather than the original focus area from 39t~ to 43rd
Avenue. The Task Force members believe it necessary and essential to apply these guidelines to all of Central Avenue in
anticipation of redevelopment and business expansion opportunities on the north end of Central as well. With this thought in
mind, the Task Force wanted to include the K-Mart site and other opportune sites for the purpose of providing some visual
consistency and continuity in whatever future redevelopment brings to the Avenue. With this direction, the URS Group
prepared a scope and fee amendment to the original contract for Design Guidelines. This scope of work translates into an
estimated additional 4,600.00 in fees. If acceptable, the total fees and expenses for the project will amount to $33,100.00. It
is anticipated that this additional expansion of the project area will have no impact on the projected completion date of
March 2003.
Recommendation:
Staff is supportive of this direction from the Design Guidelines Task Force and believes it a future benefit to apply the
design guidelines to all of Central Avenue to provide consistency and continuity to the Avenue.
Motion:
Move to approve the scope and fee amendment to the current contract for Design Guidelines for an additional $4,600.00 in
fees, with funds to be appropriated from Parkview Villa South (PVVS) Capital Improvement Fund # 414, and furthermore
to authorize the Mayor and City Manager to enter into an agreement for the same.
Attachments: Scope and Fee amendment letter; Original scope of work contract
COUNCIL ACTION:
November 20, 2002
Mr. Tim Johnson
City Planner
City of Columbia Heights
637 - 384 Avenue N.E.
Columbia Heights, MN 55421
Amendment to Design Guidelines
Central Avenue (TH 65) Improvement Project
City Project No. 99-12
Dear Tim:
Per our discussions on 11/19/02 and the direction from the Design Guidelines Task Force on 11/20/02 we have
prepared a scope and fee amendment to our current contract for Design Guidelines. We understand that the City
will want to apply the design guidelines to redevelopment and business expansion opportunities along the entire
length of Central Avenue including the K- Mart site area north of our present project boundary. Consequently we
will need to examine the areas along Central Avenue north of 43rd Avenue to the City limits within the context of
the overall project process. Inclusion of this additional area will require some additional work in the area of
inventory, analysis, guideline development and testing or applying the applicable guidelines. Due to the more
suburban, auto oriented nature of this area we may want to consider treating this as a discreet district. As discussed
at our task force meeting, the possibility of redeveloping the K-Mart site provides an exciting opportunity for the
City. and an excellent case study site for applying the design guidelines.
Amendment
The additional work involved in the expansion of the project area translates into approximately 50 to 60 additional
hours of professional time for an addition of $4,600 in fees. We believe the work can be seamlessly incorporated
into the scope at this stage of the project without delaying the anticipated March 2003 completion. If this
amendment is acceptable, the total fees and expenses for the project will amount to $33, I00.
If this amendment is acceptable please sign below and return a copy to me. Thank you for the opportunity to be of
service. We look forward to the successful completion of the design guidelines.
Sincerely:
URS Corporation
Project Manager
City of Columbia Heights
Thresher Square · 700 Third Street South · MinneaPolis, MN 55415 · Phone: (612) 370-0700 · Far: (612) 370-1378
BRW, Inc.
March 12, 2002
Mr. Kevin Hansen, PE
Public Works Director\ City Engineer
City of Columbia Heights
637 - 38~ Avenue N.E.
Columbia Heights, MN 55421
Scope of Work/Estimated Cost for Design Guidelines
Central Avenue (TH 65) Improvement Project
City Project No. 99-12
Dear Mr. Hansen:
As requested, we have developed a preliminary sCope of work and estimated cost for the
development of Design Guidelines for the Central Avenue (TH 65) corridor. We understand that
the Design Guidelines should include both sides of Central Avenue between 37th Avenue and
42nd Avenue and perhaps 40th Avenue from Central to University as well. It is likely that
several districts will be identified during the preliminary inventory and analysis phase. These
might include the Central Avenue core area from 39th to 41st, Central Avenue north and south of
the core area and 40th Avenue from Quincy Street to University Avenue. The content of the
guidelines may then vary by district.
As discussed at our previous meetings, we have worked with a number of local communities to
develop Design Guidelines to assist them with development/redevelopment issues. We have
attached a copy of an article out of the January - February 2001 issue of Architecture Minnesota
that discusses how the City of Wayzata has developed Design Guidelines to assist them with
development/redevelopment along Lake Street in their community.
The following is a summary of a preliminary scope of work and estimated cost for the
development of the Design Guidelines. The scope of work and cost estimate have been prepared
based upon our past experience with similar work for other communities.
SCOPE OF WORK
The following is a summary of a preliminary scope of work for the development of the Design
Guidelines.
Thresher Square
700 Third Street South
Minneapolis, MN 55415-1199
612,370.0700 Tel
612.370.1378 Fax
BRW, Inc.
Mr. Kevin Hansen
March 12, 2002
Page 2
1. Project Scoping
o
o
We would meet with City staff to review the work program and finalize the schedule.
We would also review prior visioning efforts, discuss problems or shortcomings of past
development and identify other issues that the project should address.
Inventory and Analysis
Define and document the "typology" of the built environment along Central and 40th
Avenues. The typological examination will include street cross-sections, building
setbacks, building dimensions, common architectural elements, street trees and
landscaping, lighting and street furniture, signage, historic architecture and vehicular,
pedestrian and bicycle facilities and movement patterns. We would illustrate these
elements in photographs, sketches and descriptive text.
We also suggest that we meet with the City Council and/or Planning and Zoning
Commission at this time to get their assessment of problems or shortcomings of past
development and their sense of buildings or sites that exemplify community character.
Community Preference Survey
Define visual preferences and community character. We propose a two-part process,
using a focus group or task force composed of approximately 8 to 12 members of the City
Council, EDA, Planning and Zoning Commission, business and neighborhood
representatives and other interested citizens. The two pans would be as follows:
ao
Conduct a visual preference survey in which participants would rate the visual
appeal of buildings and streetscape elements, using images from Columbia
Heights and other communities.
Score the results and discuss them with participants. While the results of this
method are often largely predictable, subtle differences will emerge which help
define the character of a particular community. The preferred images are then
used to establish basic design principles, which are used in developing the Design
Guidelines.
BRW. Inc.
Mr. Kevin Hansen
March 12, 2002
Page 3
o
Design Principles and Guidelines
Drawing on the results of the previous task, we would develop design principles: brief
statements accompanied by sketches or photos illustrating the community preferences.
These principles would focus on both the individual building, the development site and
the surrounding neighborhood, and would likely include the following design elements:
Building scale and massing
· Proportion (height to width; building height to street width)
· Building materials and detailing; appropriate primary materials, accents and
prohibited materials
· Fenestration: pattern and rhythm of windows and doors
· Signage
· Site circulation and parking, balancing pedestrian and vehicle needs
· Preservation of existing landscaping and introduction of new landscape material
· Public spaces, including street furniture, lighting and streetscape elements
· Transitions between commercial and residential areas
· Community entrances, gateWays and focal points
Draft Ordinance Language
Prepare a draft of an ordinance in outline form, including statements of the basic
principles and illustrations. Review draft language with staff, City Council and/or the
Planning and Zoning Comm/ssion.
Review and Revise
Based upon the results of the previous task, refine the ordinance language into a final
draft format. Present the draft ordinance, illustrations and results at a public meeting and
receive public comments.
Develop Final Ordinance
Incorporate staff, City Council, Planning and Zoning Commission and public comments
into final design standards ordinance. Present final ordinance to the City Council and/or
the Planning and Zoning Commission.
BRW, Inc.
Mr. Kevin Hansen
March 12, 2002
Page 4
ESTIMATED COSTS
The following is a summary of the estimated costs for the services described above.
Task Estimated Cost
Project Scoping $ 2,000
Inventory and Analysis $ 7,000
Community Preference Survey $ 3,000
Design Principles & Guidelines $ 9,500
Draft Ordinance Language $ 2,500
Review and Revise $ 2,000
Develop Final Ordinance $ 2,000
Subtotal $ 28,000
Reimbursable Expenses $ 500
Approximate Total Cost $ 28,500
The estimated cost for the development of the Design Guidelines is, therefore, $28,500. This is
intended to be a preliminary cost only as the costs could vary with the further refinement of the
scope of work. Facilitating the production of multiple copies of a final color booklet of the
guidelines document would be an additional expense the City may wish to consider. Typically
printing costs about $20.00 per booklet.
We propose to perform these services on an hourly basis under the terms of our Professional
Services Agreement for the design phase of the Central Avenue Improvement Project. Labor
will be billed at the rates included in our hourly rate schedule. Reimbursable expenses will be
billed at cost with no BRW markup.
We estimate that it would take between four to five months to complete the development of the
Design Guidelines. The schedule would be dependent upon the City Council, Planning and
Zoning Commission and public involvement processes used for the project.
Two original copies of this proposal are enclosed. If the proposal is acceptable, please execute
both copies on the signature blocks provided below and return one copy to us for our records.
BRW, Inc.
Mr. Kevin Hansen
March 12, 2002
Page 5
Please let me know if you have any questions or you need any additional information.
Sincerely,
BRW, Inc.
APPROVED BY:
CITY OF COLUMBIA HEIGHTS
Name
Name
Title
Title
Signature
Signature
Date
Date
Copy:
Bob KostrBRW
Kim Schaffer/BRW
File 33910-004-1001
CITY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA SECTION: Consent ORIGINATING DEPT: CITY MANAGER
-q~- ~ - [ ~ Community Development APPROVAL
ITEM: 2003 CDBG Program Application. BY: Tim Johnson T.T' BY:
DATE: December 5, 2002
ISSUE STATEMENT: The City Council is requested to consider a potential project to incorporate in the 2003
CDBG Program application to be submitted to Anoka County on or before January 10, 2003.
BACKGROUND/ANALYSIS: The City Council must approve the project incorporated in the 2003 application
before submission. The amount of $1,100,000 was available for cities and townships in 2002, and it is anticipated
that the 2003 amount available will be consistent with prior years. All projects submitted are limited to a maximum
amount of $300,000. To note, one of three federal objectives must be met with CDBG funds including: 1) benefit to
low and moderate income persons, 2) prevention or elimination of slum and blight, and 3) urgent need. Anoka County
will likely only fund high priority activities as listed in their Consolidated Plan Needs and Priorities (see attached).
Finally, the CDBG program is governed by a number of Federal regulations including Davis-Bacon labor standards,
environmental, fair housing, relocation, lead-based paint, equal opportunity, record keeping, and auditing. These
regulations greatly complicate the application and implementation process and also increase overall project costs.
City staff offers the following recommended option for consideration by the City Council:
1) The City currently owns the properties at 3944 and 3950 Lookout Place, and will close this month on the
property at 3955 University Avenue. We are proposing to use CDBG funds to acquire MGS Building
Maintenance Services at 322 40th Avenue NE. The project application will be for the estimated acquisition costs
of $186,500. The property owner has expressed interest in selling this property and relocating the business to a
larger space. This acquisition will allow for the City to obtain the final piece necessary to allow for redevelopment
and reconfiguration of an approximate one-acre parcel. This acquisition will make the site more marketable and
functional for a future commercial reuse. Elimination of slum and blight would be used to meet the national
objectives, with the ultimate goal in m/nd of job creation and future economic development.
RECOMMENDATION: Staff recommends submitting the 2003 CDBG Program Application for the acquisition of
the property at 322 40th Avenue NE, and creating economic development oppommities.
RECOMMENDED MOTION: Move to authorize staff to prepare the 2003 CDBG Program Application to remove
slum and blight in the amount of $186,500 for the acquisition of the property at 322 40th Avenue NE; and
furthermore, to submit said application to Anoka County.
Attachments: Anoka County Goals and Priorities Chart; Application requirements; Project Site Map
COUNCIL ACTION:
Application Requirements
Funding Request
Applicants must request a minimum of $5,000 in CDBG funds and are strongly
encouraged to have other funds or in-kind contributions committed to the project at the
time of application.
Eligible Activities
Funds may be requested for the following types of activities:
Activities Related to Real Property
· Acquisition
· Disposition
· Public facilities and improvements
· Clearance and demolition
Rehabilitation Activities
Code Enforcement
Historic Preservation
Renovation of Closed Buildings
Lead-Based Paint Testing and Abatement
Activities Related to Economic Development
Planning and Administration (restricted to 20% of the total grant)
Public Services (restricted to 15% of the total grant)
Ineligible Activities
Funds may not be requested for:
Paying off existing debt
Acquiring equipment or fixtures which are not permanently affixed to a
structure.
Acquiring property or construction or rehabilitation of structures to be used
for religious purposes or which will promote religious interests.
Organizations which acquire or improve facilities with CDBG funds who
plan to subsequently lease space to churches or other organizations using
the space for religious purposes. CDBG funds for these projects may not
be used to pay for agency overhead or administrative costs.
The general conduct of government, general government expenses or
political activities.
2003 CDBG Request for Proposal
Page 2
National Objectives
The project must meet one of the following National Objectives:
Benefit to Iow and moderate income people (income limits attached)
Aid in the prevention of slum and blight; and
Meet a need having a particular urgency (urgent need).
Benefit to Low and Moderate Income (LMI) Persons
Under this objective, CDBG-assisted activities must benefit Iow and
moderate income persons using one of the following categories:
Area benefit activities: An activity that benefits all residents in a
particular area, where at least 51 percent of the resident are Iow
and moderate income persons.
Limited Clientele: An activity benefits a limited number of people as
long as at least 51 percent of those served are Iow and moderate
income.
Housing Activities: Providing or improving permanent residential
structures where, upon completion, at least 51 percent of the units
have affordable rents (see attached Fair Market Rents) and will be
occupied by Iow and moderate income persons. New construction
is not an eligible activity. The funds may be used for site
acquisition or preparation, but may not be used for the construction
costs.
Job Creation or Retention Activities: To create or retain permanent
jobs, at lease 51 percent of which will be made available to or held
by Iow and moderate income persons.
Elimination of Slum and Blight
Under this objective, CDBG-assisted activities must help to prevent or
eliminate slums and blighted conditions using one of the following
categories:
Area Basis: Activities that aid in the prevention or elimination of
cslums or blight in a designated area.
rSpot Basis: Activities that eliminate specific conditions of blight or
physical decay on a spot basis not located in a slum or blighted
area.
2003 CDBG Request for Proposal
Page 3
Urgent Need
Use of this category is extremely rare. It is designed onlY for activities that
alleviate emergency conditions.
Example: A coastal city is struck by a major hurricane within the last
month and does not have any other resources to demolish severely
damaged structures which pose a danger to occupants of neighboring
structures. This activity would qualify under the Urgent Needs National
Objective.
County Priorities
As required by the Department of Housing and Urban Development, Anoka County will
fund projects that fill a high priority in our Consolidated Plan. If all high priority
applications have been filled, we will then fund projects that meet a medium priority.
Please see attached Housing Goals and Priorities and Community Development Goals
and Priorities chart.
Applicant Authorization
Applications submitted by the cities must be signed by your Mayor or City/township
Manager and authorized by your City Council/township board. Applications submitted
by nonprofit organizations or special districts must be signed by an authorized
representative and authorized by your Board. A copy of the City Council or board
minutes or passed resolution may be submitted after the application due date but not
later than March 1,2003. If more than one application is submitted, the City Council or
Board minutes authorizing the application must indicate which is of the highest priority.
Submission Requirements
Submit at least two original applications (one unbound copy) of your application by
the application deadline. Applications must be received, not postmarked, by the
application deadline. E-mailed and faxed applications will not be accepted.
Selection Criteria
Community Development staff will review the applications to make sure that each
project is eligible and meets a national objective. Staff will review the applications and
rank the applications including but not limited to the questions below:
2003 CDBG Request for Proposal
Page 4
Is the project consistent with the goals and priorities set forth in the 2000
Consolidated Plan?
Is the project implementation schedule realistic?
Will the fundS be able to be spent in the two-year time frame?
Are there sufficient funds to complete the project?
How many Iow to moderate income people with the project serve?
What is the cost/benefit ration?
Does the applicant have unexpended CDBG funds from 2000 or earlier?
An application will be disqualified if:
the project does not document that the project meets a national objective;
the project is found to be an ineligible activity;
the project does not fill a high or medium priority in the Consolidated Plan;
the application is incomplete, missing information or cannot be obtained.
Staff will then forward recommendations to the Anoka County HRA Board. The HRA
Board will hold a meeting in February to review applications and select the projects to
be funded. All applicants are encouraged to attend this meeting.
Contract Requirements
Agencies which are awarded CDBG funds will contract with the Anoka County
Community Development Department. Contracts will commence on July 1, 2002 or
when the environmental review has been completed, whichever date is later. Please
note that costs incurred prior to the contract start date will not be reimbursed. Funding
for projects must be under contract in the award year and the projects completed within
18 months. Contracts include conditions relating to a number of federal regulations and
County policies which Should be considered when planning your project.
Environmental Review: Projects which are awarded CDBG funds are subject
to federal environmental review requirements (24 CFR Part 58). Do not submit
environmental review documents with your application. Anoka County
Community Development staff will complete the necessary environmental
checklist if your proposed project is awarded CDBG funds.
Please note that projects with any of the following characteristics may be subject
to federal regulations which require technical reports or studies:
projects which affect properties listed or eligible for listing on the National
Register;
projects which expose users to airport, highway or industrial noise; or,
project which affect species listed or proposed for listing as threatened or
endangered pursuant to the Endangered Species Act.
2003 CDBG Request for Proposal
Page 5
COLUMBIA HEIGHTS
COMMUNITY DEVELOPMENT
40th Avenue Improvement
Project Redevelopment Area
LEGEND
Redevelopment Area
Zoning Designations
[---'] R-2 - One and Two Family
Residential District
R-3 - Multiple Family
~ ResidentialDistrict
R4 - Multiple Family
I
ResidentialDistrict
CBD - Central Business
I r~ct
GB - General Business
I District
Other Map Features
[~-x] Redevelopment Concept Area
Focus Parcel
I~ City Owned Parcels
N
Map Compilation Dale: December, 2002
Disclaimer All reco~dedmeasurements are
to the best of our knowledge
125 250 500
Feet
Locator Map
IIIl[lll I IIitl---I
r'""'"'"" i
I I#IIIIBIIIIIIIIIIII ~ ! Id
~]l..llltltllllll" "~ ~ Ii
Ill~lllll~lllq
AVE
AVE
Ul
38TH
40TH
SUMMIT
ST
PL
AVE
AVE
--f
38TH
TABLE 2B
COMMUNITY DEVELOPMENT NEED FOR THE CDBG PROGRAM
2000-2005
PRIORITY COMMUNITY Priority Need LeveI Estimated Estimated
DEVELOPMENT NEEDS High, Medium, Low, Priority Dollars
No Such Need Units to Address
PUBLIC FACILITY NEEDS
Neighborhood Facilities H 5 facilities 500~000
Parks and/or Recreation Facilities L 0 0
Health Facilities L 0 0
Parking Facilities L 0 0
Solid Waste Disposal Improvements L 0 0
Asbestos Removal M 3 pr0iects 75,000
Non-Residential Historic Preservation M 0 0
Other Public Facility Needs M 4 prqiects ~ 40,000
INFRASTRUCTURE
Water/Sewer Improvements M 4 projects 200,000
Street Improvements M 4 proiects 200,000
Sidewalks L 0 0
Sewer Improvements M 4 pro. iects 200,000
Flood Drain Improvements L 0 0
Other Infrastructure Needs L 0 0
PUBLIC sERVICE NEEDS
Handicapped Services H 2150 persons 230,000
Transportation Services H 2150 persons 230,000
Substance Abuse Services H 0 100,000
Employment Training H 100 persons 30,000
Health Services H 0 100,000
Other Public Service Needs H 5000 persons 485,000
ANTI-CRIME PROGRAMS
Crime Awareness L 0 0
Other Anti-Crime Programs L 0 0
YOUTH PROGRAMS
Youth Centers H . 2 units 200,000
Child Care Centers H 5 units 200,000
Youth Services H 1000 persons 85~000
Child Care Services H 1000 persons 160~000
* Other Youth Programs H 0 0
SENIOR PROGRAMS
Senior Centers H 6 units 600,000
Senior Services H 8000 persons 640,000
**Other Senior Programs H 0 0
ECONOMIC DEVELOPMENT
Rehab; Publicly- or Privately- Owned H $ units 250,000
CI Infrastructure Development M $ units 100,000
Other Commercial/Industrial H 5 units 125
Micro-Enterprise As sistance .. H 5 businesses 175,000
ED Technical Assistance M 5 businesses 100,000
Other Economic Development L 0 0
PLANNING
Planning H 15 prqiects 150,000
TOTAL ESTIMATED DOLLARS
* We assumed that Other Youth Program was the same as Youth Services
** We assumed that Other Senior Program is the same as Senior Services
The following categories count the number of projects we expected to accomplish in the next five years:
Public Facility Needs: all categories
Infrastructure: all categories
Youth Programs: Youth Centers and Child Care Centers
Senior Programs: Senior Centers
Economic Development: all categories
Planning: all categories
The following categories count the number of people we expect to serve in the next five years:
Public Service Needs: all categories
Youth Programs: Youth Services and Child Care Services
Senior Programs: Senior Services
CITY COUNCIL LETTER
Meeting of: 12/16/02
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~' ~ - k"~ PUBLIC WORKS
ITEM: RENEWAL OF PROFESSIONAL SERVICES FOR BY: K. Hansen~ By: ~'~~
CONTINUATION OF SAFETY MANAGEMENT DATE: 12/10/03..~ DATE:
PROGRAM SUPPORT FOR PUBLIC WORKS
Background:
The Public Works Department is continuing the process of developing a strong safety program_ Through an internal safety
committee and also participating in the City-wide safety committee, Public Works staff continually strives to maintain and improve
upon the safety measures, goals and training within the department. For the last two years, the department, following City Council
approval, contracted with Integrated Loss Control (ILC) to provide program support, which provided technical review and
recommendations, safety training, and general guidance in areas of safety development and staff concerns.
Analysis/Conclusion:
During the past twelve months staffbelieves significant progress has been made. Stmamrily, the following activities were
conducted and have been successfully completed with ILC:
2.
3.
4.
Maintained Health and Safety Compliance programs.
Conducted employee training relating to the safety and environmental programs.
Developed selected training programs (customized) and began employee training.
Responded, as a readily available resource, to various requests for information related to safety and environmental
compliance.
Conducted workplace walk-through inspections (safety and environmental).
Now that an audit has been completed and departmental and training goals are in place, the Public Works Safety Committee
recommends the following items to be accomplished in 2003:
Conduct required annual review and sign-off of all written compliance programs by ILC.
Continuation of required safety and environmental training program development and the creation of an Environmental,
Health and Safety Training Library, customized to the Public Works Department. This information will be the basis for
all annual refresher training, new employee orientation training (including seasonal) and employee cross-training of
selected jobs.
Follow-up on CDL (Commercial Drivers License) training.
Conduct Job Hazard Analysis of selected jobs and certain special tasks associated with the job. Integrate this information
into the training programs.
Inspection visits to selected jobs in the field. These visits will serve to provide a basic level of oversight regarding
program application. They will also serve to make the Environmental, Health and Safety Program visible to all
employees. Set traffic safety and trenching safety as benchmarks for improvement.
Expect employee compliance with the training given. Address employee attitude, expectations and establish a benchmark
from which to build. Work on getting the message across, getting group interaction on suggestions and work with
individuals as necessary. Consider working with smaller groups and bring more hands-on employee involvement (case
studies, etc.)
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: 12/16/02
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: PUBLIC WORKS
ITEM: RENEWAL OF PROFESSIONAL SERVICES FOR BY: K. Hansen BY:
CONTINUATION OF SAFETY MANAGEMENT DATE: 12/10/02 DATE:
PROGRAM SUPPORT FOR PUBLIC WORKS
Page 2 - Continued
9.
10.
11.
Provide supervisor training (coaching) regarding administration and enforcement of the Environmental, Health and Safety
Program.
Provide full crew overview and awareness training regarding responsibilities to the Envffonmental, Health and Safety
Program.
Provide a fixed level of routine program support and on-going resource for management and employees.
Evaluate training record keeping systems that meet the OSHA requirements and assist with tracking employee training
attendance.
Continue support for the Safety Committee.
Staffhas been pleased with the professionalism and technical expertise that Integrated Loss Control has demonstrated and
recommends renewal of the professional service contract for 2003. Funds have been appropriated in multiple departments of the
2003 Public Works budget. The total annual cost for the proposed level of service is $3,672.00.
Recommended Motion: Move to accept the proposal dated December 9, 2002 from Integrated Loss Control, Inc., for Safety
Management Program Support services for the Public Work Department in an mount not-to-exceed $3,672.00; and, furthermore,
to authorize the Mayor and City Manager to enter into an agreement for the same.
i i..jb
COUNCIL ACTION:
Michael H. Holmquist, MS, CSP
President
Gary E. Caple, MS, CIH
Vice President Technical Service
Integrated Loss Control, Inc.
600 County Road D West * Suite 1 * New Brighton, MN55112 * (651) 633-6525
Services In:
Health and Safety
Environmental Affairs
Risk Assessment
Risk Management
Human Resources
December 9, 2002
Mr. Schawn Johnson
Administrator Assistant
City of Columbia Heights Public Works Dept.
637 38~h Avenue NE
Columbia Heights, MN 55421
Re:
Proposal for renewal of service agreement for year 2003: Safety and Environmental
Services
Dear Schawn,
Thank you very much for taking the time to meet with Paul and I on November 25, to discuss
your current, and future levels of services from ILC for ongoing occupational safety and
environmental compliance consulting. Once again, we greatly appreciate this opportunity to
submit a renewal proposal for continued service to your organization.
As you requested, the purpose of this letter is to summarize the accomplishments and activities
made by the Public Works Department in the area of occupational safety and environmental
compliance in the last 12 months, and to propose a Service Agreement and Workplans for the
year 2003, which meets your cost-reduction needs, while still assisting you in fulfilling your
needs.
During the past service period (12 months) we have made great progress. In summary, the
following goals set forth at the beginning of last year have been successfully completed:
Summary_ of occupational safety_ activity in 2002
1)
2)
3)
4)
Maintained Health and Safety Compliance programs.
Participated in the safety committee meetings and training
Conducted Supervisory roles and responsibilities training for Public works, and
supervisory and managerial staff of other city departments such as Police and Fire.
Conducted OSHA-required AWAIR training.
Alternative Resources Through Qualified Professionals
5)
6)
7)
8)
9)
11)
12)
13)
14)
Conducted
Conducted
Conducted
Conducted
Conducted
Developed
OSHA-required Right to Know training
OSHA required Bloodbome Pathogens training
OSHA-required Heating Conservation training
OSHA-required Personal Protective Equipment training
OSHA-required Lockout/Tagout training
and presented comprehensive seasonal employee training
Developed policies and conducted OSHA-required hazard evaluation for personal
protective equipment.
Conducted physical hazard inspections on job sites and the Public Works facility.
Assisted in complying with new OSHA regulation pertaining to high visibility clothing.
Responded, as a readily available resource, to various requests for information related to
safety compliance.
Summary_ of environmental management activity_ in 2002
1)
2)
3)
4)
5)
6)
7)
Conducted periodic environmental compliance inspections.
Identified reportable hazardous materials storage and completed required Tier I and Tier
II reports.
Evaluated applicability to MCES Industrial Discharge Permit requirements.
Evaluated applicability to MPCA Air Quality Permit requirements.
Developed hazardous materials/hazardous waste spill response procedures.
Organizationed and set up record keeping for environmental compliance programs.
Readily available resource for questions and information.
Proposed Level Service Agreement for 2003 (safety_ and environmental compliance)
As you have requested, the enclosed Workplans reflect a reduction in safety and environmental
service hours for the proposed service period. Please reference the attached Annual Safety and
Environmental Workplans for detail of scheduled services.
You had requested that we continue to schedule safety services on a monthly basis (as opposed to
bi-monthly), but that we reduce the number of hours from 5, to 2.5 hours per month, this has
been done. In addition, we have reduced the environmental support from 1 hour per month to 1
hour very other month.
The major goals for the year 2003, remain fundamentally unchanged from 2002:
1)
2)
3)
4)
Conduct required annual review and sign-off of all written compliance programs.
Continuation of required safety and environmental training program development and the
creation of a Environmental, Health and Safety Training Library, customized to the
Public Works Department. This information will be the basis for all annual refresher
training, new employee orientation training (including seasonal) and employee cross
training of selected jobs.
Follow-up on CDL (Commercial Drivers License) training.
Conduct Job Hazard Analysis of selected jobs and certain special tasks associated with
Renewal Service Proposal
City of Columbia Heights Public Works Department
Mr. Schawn Johnson
December 9, 2002
Integrated Loss Control, Inc. · (651) 633-6525
5)
6)
7)
8)
9)
10)
11)
the job. Integrate this information into the training programs.
Inspection visits to selected jobs in the field. These visits will serve to provide a basic
level of oversight regarding program application. They will also serve to make the
Environmental, Health and Safety Program visible to all employees. Set traffic safety and
trenching safety as benchmarks for improvement.
Expect employee compliance with the training given. Address employee attitude,
expectations and establish a benchmark from which to build. Work on "getting the
message across", getting group interaction on suggestions and work with individuals as
necessary. Consider working with smaller groups and bring more hands-on employee
involvement (case studies, etc.).
Provide supervisor training (coaching) regarding administration and enforcement of the
Environmental, Health and Safety Program.
Provide full crew overview and awareness training regarding responsibilities to the
Environmental, Health and Safety Program.
Provide a fixed level of routine program support and on-going resource for management
and employees.
Evaluate training recordkeeping systems that meet the OSHA requirements and assist
with tracking employee training attendance.
Continue support for the Safety Committee.
The following excerpt from our proposed renewal Service Agreement will give you a more
complete description of the services to be delivered.
Service Considered: ILC would continue to be a part of the i>ublic Works Department (City's)
Environmental, Health and Safety Management Program (office), providing a fixed level on-site
support. In addition to the routine on-site service, the City has continuous access to ILC support
staffby telephone for questions or information needs at no additional cost. ILC is also readily
available to respond to unplanned issues for which the City may wish to utilize ILC beyond its
regular service level.
ILC will continue to assist the City in developing and maintaining program unity and
consistency.
This proposal will continue to provide a good balance between an individual's
administration/operational responsibilities and those safety and environmental compliance
activities which he or she may choose to perform, with oversight assistance from ILC. This level
of service will continue to assist with maintaining a safe workplace and meet safety and
environmental compliance requirements. It frees up time for the City staff to address daily
operational issues and reduce compliance and administrative worries.
Environmental, Health and Safety Monthly On-Going Support
ILC proposes to continue providing a fixed level of support to the Environmental, Health
and Safety Program at the City. This will include assisting with routine operation reviews
to ensure compliance with applicable occupational health and safety regulations and
relevant environmental requirements. Service would include training on selected topics,
Renewal Service Proposal
City of Columbia Heights Public Works Department
Mr. Schawn Johnson
December 9, 2002
Integrated Loss Control, Inc. · (651) 633-6525
assistance with Safety Committee (training, resources, etc.), facility tours to identify any
health or safety issues which could adversely impact the health or safety of employees,
perform required reporting to regulatory agencies and serve as an on-call resource for
management. Coordinate services available from other sources, such as insurance
companies, would be provided to help ensure no duplication of services or unnecessary
costs.
A structured workplanfor both safety and environmental affairs will be maintained. The
workplan items would be addressed over the normal Service Agreement period, unless
required to expedite, with prior approval, a particular item. (See attached)
During monthly site visits the following, at minimum, will be accomplished:
Health and Safety (one site visit each month - 2.5 hours allotted for the month)
Ao
Within the allotted time, conduct a facility physical hazard identification walk-
through and discuss findings with the designated management representative. A
written copy of any issues identified will be provided.
Review all applicable OSHA and environmental recordkeeping, making sure all
records are current and Complete. Examples might be; employee training records
(Right-To-Know, fork truck, equipment operation, etc.), crane, chain and sling
inspection records, fork truck inspection records, injury reporting, First Reports of
Injury, accident investigation follow-up, reports, etc.
Meet with the designated management representative to discuss any safety and
health issues which have been identified by employees since our last visit or
during the site visit conducted by the ILC representative. Answer questions.
If applicable, conduct quarterly carbon monoxide monitoring as required by
OSHA (gas powered fork trucks). Cost is $9.00 per truck for sampling tubes.
Identify any OSHA requirements that may have changed due to cun'ent operations
or that have been published which impact operations. Make the necessary updates
and communicate the changes as required.
Conduct safety related training on predetermined topics. This would include
training on the updated Environmental, Health and Safety Program and its
compliance requirements applicable to the facility.
Go
Review the Material Safety Data Sheet file and update as necessary. Coordinating
this applicable information between safety program and environmental program
needs.
Renewal Service Proposal
City of Columbia Heights Public Works Department
Mr. Schawn Johnson
December 9, 2002
Integrated Loss Control, Inc. · (651) 658-65£5
4
Environmental Compliance (bi-monthly On-site visits, 1 hour allotted bi-monthly)
Within the allotted time, conduct a facility walk-through of the operations and
discuss findings with the designated representative. A written copy of any issues
identified will be provided.
Bo
Review all applicable environmental record keeping, making sure all records are
current and complete.
Meet with the designated representative to discuss any environmental issues
which have been identified by staff since our last visit or during the site visit
conducted by the ILC representative. Answer questions.
Insure that applicable compliance reporting requirements are met, which could
include: discharge reports, hazardous waste manifest review and shipping, Tier II
reporting, air emissions, etc.
Identify any environmental requirements that may have changed due to current
operations or that have been published which impact operations. Make the
necessary updates and communicate the changes as required.
Conduct training on predetermined topics. This would include training on the
updated Environmental Program and its compliance requirements applicable to
City of Columbia Heights Public Works Department.
Go
Review the Material Safety Data Sheet file and update as necessary. Coordinating
this applicable information with the safety program.
General On-going Service will include:
Coordinate with the insurance Agent and insurance company any industrial
hygiene sampling required or other services as may be needed.
Serve as an ex-officio member of the Company Safety Committee, providing
guidance and technical support.
3. Maintain facility Environmental, Health and Safety Program binders.
Within the time allotted, develop any applicable environmental, health and safety
compliance programs and provide the required training to supervision and
employees. In addition, provide various recordkeeping forms, which will serve to
meet applicable recordkeeping requirements.
5. Coordinate with other state agencies other services as may be needed.
6. As appropriate, and when applicable, serve as an ex-officio member of the
Renewal Service Proposal
City of Columbia Heights Public Works Department
Mr. Schawn Johnson
December 9, 2002
Integrated Loss Control, Inc. · (651) 633-6525
Hazardous Materials Emergency Response Team, providing guidance and
technical support.
Serve as a readily available resource for questions from the management or their
designated representative at any time without additional cost.
o
ILC would welcome any opportunity to conduct joint training or other services to
other cities with which the City of Columbia Heights may have a mutual aid
arrangement. Any additional costs, related to such an activity, would reflect
applicable discounts due to additional potential business opportunities for ILC.
Cost of Service:
Routine Service - The total annual cost for the proposed level of service is
$3,672.00. The averaged monthly cost for providing both safety and
environmental monthly on-site service is as follows (this includes travel,
training equipment, reporting and on-site time): $306.00 per month
($237.00 for safety and $69.00 for environmental), covering a 12 month
service period.
Reimbursable Expenses:
Should the City wish to perform a project which is beyond the routine service level, ILC will
issue a Service Memo/Estimate for approval by the City.
Should it be necessary, hours above and beYond the allotted h~Urs for the service period will be
billed at an hourly rate determined by the nature of the service requested. No c°st beyond the set
monthly service fee will be incurred without prior approval of the City. When applicable, a
blended rate will be developed from the following:
Senior Professional .... $97.00 - $150.00 (rate is dependent upon. technical/professional expertise required)
Senior Associate ....... $85.00
Technician ........... $57.00
Clerical .............. $29.00
Travel .................. 3/4 of the applicable hourly rate
Mileage .............. $0.42 cents per mile*
Note: (*due to possible increases in the cost offuel, beyond ILC's control, this cost may be
adjusted by mutual agreement of client and ILC)
The cost of this service covers ILC staff time only. Therefore, when ILC is requested to use its
technical equipment such as industrial hygiene monitoring equipment and various audio visual
equipment, ILC will invoice a basic use fee for the period of time the equipment is used. Prior
approval will be obtained fi:om the City before such a cost is incurred.
- If requested by City that ILC staffhave to travel out of town, meals, lodging and mileage would
be paid according to the following schedule:
Renewal Service Proposal
City of Columbia Heights Public Works Department
Mr. Schawn Johnson
December 9, 2002
Integrated Loss Control, Inc. · (651) 633-6525
6
Travel status - 3/4 the applicable hourly rate
Meals - Breakfast ($7.00) Lunch ($9.00) Dinner ($19.00)
Lodging - actual cost (reasonable accommodations)
Mileage - $0.42 cents per mile.
- If requested by the City that ILC staff attend a special seminar at a time and place specifically
relating to this Agreement, any cost for registration, materials, travel, lodging etc., will be paid
as follows:
Travel Status, Meals, Lodging, Mileage - at the above rates
Registration and Materials - actual cost
- With prior approval of the City, ILC will be reimbursed for supplies it purchases for activities
related to this Agreement. Normally supplies will be obtained through the City.
- Questions regarding expenses will be brought to the attention of the individual responsible for
the service request.
INDEMNIFICATION:
ILC shall defend, indemnify and hold the City harmless from any and all claims, liabilities,
judgements, losses, damages, costs and expenses (including reasonable attorney's fees) asserted
against the City by any person or entity, or incurred by the Ci.ty, arising out of any injury, illness,
death, property or other loss or damage arising out of or in any manner related to any negligent
act or omission on the part oflLC or any of its employees, agents, or independent contractors.
The City shall defend, indemnify and hold ILC harmless from any and all claims, liabilities,
judgements, losses, damages, costs and expenses (including reasonable attorney's fees) asserted
against ILC by any person or entity, or incurred by ILC, arising out of any injury, illness, death,
property or other loss or damage arising out of or in any manner related to any negligent act or
omission on the part of the City or any of its employees, agents, or independent contractors.
The party seeking indemnification (the "Indemnified Party") hereunder shall give the other party
(the "Indemnifying Party"), notice in writing within ten (10) days of the occurrence of any event
giving rise to indemnification rights hereunder. With respect to threatened or asserted claims of
third parties, the Indemnifying Party shall have the right to control the defense of such claim by
counsel of its own choosing, provided that the Indemnifying Party receives the consent of the
Indemnified Party to the counsel chosen, such consent not to be unreasonably withheld. In any
event, the Indemnified Party shall have the right at its own expense to participate in any claim,
action or proceeding which is being defended by another party.
If the Indemnifying Party within reasonable time after notice of a claim hereunder fails to defend
such claim, the Indemnified Party shall be entitled to undertake the defense, compromise or
settlement of such claim at the reasonable expense of and for the account and risk of the
Indenmifying Party subject to the right of the Indemnifying Party to cooperate in the defense of
such claim at any time prior to the settlement, compromise or final determination thereof.
Renewal Service Proposal
City of Columbia Heights Public Works Department
Mr. Schawn Johnson
December 9, 2002
Integrated Loss Control, Inc. · (651) 633-6525
The Indemnifying Party will not, without Indemnified Party's written consent, settle or
compromise any claim or consent to any entry or judgment which does not include as an
unconditional term thereof the giving by the claimant or the plaintiff to the Indemnified Party of
a release from all liability with respect to such claim, provided, however, that should the
Indemnified Party assume the control of the defense of a claim, the Indemnified Party shall have
the authority to settle or compromise any claim or consent to any entry of judgment, without the
Indemnifying Party's prior consent.
I hope this information and the proposed approach meet with your approval. If you agree with
the renewal proposal, I will provide you with original Service Agreements for signature.
If you have any questions do not hesitate to contact me at 651/633-6525. Once again, thank you
for this opportunity, your time and continued consideration.
Sincerely,
Michael Holmquist
President
Enclosures:
Annual Safety Compliance Program Workplan
Annual Environmental Compliance Workplan
Renewal Service Proposal
City of Columbia Heights Public Works Department
Mr. Schawn Johnson
December 9, 2002
Integrated Loss Control, Inc. · (651) 633-6525
City of Columbia Heights
Public Works Department
Safety and Health Work Plan
Program(s):
Health & Safety
Environmental
Human Resources
Disability Mngt.
Period: January 1, 2003 thru December 31, 2003
Time Allocation:
Time Allocation:
Time Allocation:
Time Allocation:
2.5
(approx. hrs. per month) Health & Safety
(approx. hrs. per month) Environmental
(approx. hrs. per month) Hum Resource
(approx. hrs. per month) Disability
1LC Team Members: (Lead) Paul Serafini
Mike Holmquist
Gary Caple
Client Serv. Coordinator: Schawn Johnson Telephone: 763/706-3706 Plan Current as of: 1/1/03
Month Date & Time Task(s) To be completed Assigned to: Status
January, 2003
(Service Period
Start)
Second Friday of
month (Jan. 10)
10:00 a.m.
Health and Safety (Routine)
Conduct facility and jobsite hazard
inspections as time permits
Review recordkeeping (OSHA 300,
etc.), reporting, etc.
Meet with management representatives
Identify new or pending OSHA
requirements
MSDS review and update as required
Monitor progress on established
program objectives
Non-routine
Monthly Safety Committee Meeting (to
be attended by ILC as requested by
City and as contract hours pcrmio
Safety training as requested by City
Management
Develop customized training program
for fodder machine.
All items
assigned to ILC
except City
personnel are
responsible for
periodic review
of OSHA 300
and loss runs.
Integrated Loss Control, Inc. · (651) 633-6525
MOnth Date & Time Task(s) To be completed Assigned to: Status
April, 2003 Second Friday of Health and Safety (Routine) All items
month (Apr. 11) · Conduct facility andjobsite hazard assigned to ILC
inspections as time permits except City
· Review recordkeeping (OSHA 300), personnel are
reporting, etc. responsible for
· Meet with management representatives periodic review
· Identify new or pending OSHA of OSHA 300
requirements and loss runs.
· MSDS review and update as required
· Monitor progress on estabhshed
program objectives
Non-routine
10:00 a.m. · Monthly Safety Committee Meeting (to
be attended by ILC as requested by
City and as contract hours permit)
· Mower training
May, 2003 Second Friday of Health and Safety (Routine) All items
month (May 9) · Conduct facility and jobsite hazard assigned to ILC
inspections as time permits except City
· Review recordkeeping (OSHA 300), personnel are
reporting, etc. responsible for
· Meet with management representatives periodic review
· Identify new or pending OSHA of OSHA 300
requirements and loss runs.
· MSDS review and update as required
· Monitor progress on established
program objectives
Non-routine
10:00 a.m. · Monthly Safety Committee Meeting (to
be attended by ILC as requested by
City and as contract hours permit)
· Right to Know training
June, 2003 Second Friday of Health and Safety (Routine) All items
month (Jun. 13) · Conduct facility and jobsite hazard assigned to ILC
inspections as time permits except City
· Review recordkeeping (OSHA 300), personnel are
reporting, etc. responsible for
· Meet with management representatives periodic review
* Identify new or pending OSHA of OSHA 300
requirements and loss runs.
· MSDS review and update as reqUired
· Monitor progress on established
program objectives
Non-routine
10:00 a.m. · Monthly Safety Committee Meeting (to
be attended by ILC as requested by
City and as contract hours permit)
· Season Employee training
Page 3
Integrated Loss Control, Inc. · (651) 633-6525
Current as of.' 1/1/03
Month Date & Time Task(s) To be completed Assigned to: Status
September, 2003 Second Friday of Health and Safety (Routine) All items
month (Sep. 13) · Conduct facility and jobsite hazard assigned to ILC
inspections as time permits except City
· Review recordkeeping (OSHA 300), personnel are
reporting, etc. responsible for
· Meet with management representatives periodic review
· Identify new or pending OSHA of OSHA 300
requirements and loss runs.
· MSDS review and update as required
· Monitor progress on established
program objectives
Non-routine
10:00 a.m. · Monthly Safety Committee Meeting (to
be attended by ILC as requested by
City and as contract hours permit)
· Emergency Procedures training
October, 2003 Second Friday of Health and Safety (Routine) All items
month (Oct. 10) · Conduct facility and jobsite hazard assigned to ILC
inspections as time permits except City
· Review recorclkeeping (OSHA 300), personnel are
reporting, etc. responsible for
· Meet with management representatives periodic review
· Identify new or pending OSHA of OSHA 300
requirements and loss runs.
· MSDS review and update as required
· Monitor progress on established
program objectives
Non-routine
10:O0 a.m. · Monthly Safety Committee Meeting (to
be attended by ILC as requested by
City and as contract hours permit)
· Safety training as requested by City
Management
Page 5
Integrated L~ss Control, Inc. · (651) 633-6525
Current as of: 1/1/03
City of Columbia Heights
Environmental Work Plan
Program(s):
Time Allocation:
Time Allocation:
Time Allocation:
Time Allocation:
Health & Safety
Environmental
Human Resources
Disability Mngt.
1.0
(approx. hrs. per month) Health & Safety
(hrs. every other month) Environmental
(approx. hrs. per month) Human
(approx. hrs. per month) Disability
Period: January 1, 2003 -December 31, 2003
ILC Team Members: Chris Spencer (Lead)
Mike Holmquist
Client Service Coordinator: Schawn Johnson Telephone: (763)706-5706 Plan Current as of: Jan 2003
Month Date & Time Task(s) To be completed Assigned to: Status I
January, 2003 Tue 7th, Environmental Services:
11:00 a.rrL · Review HW Generation for Annual Chris
Hazardous Waste Application
· Binder Maintenance- Update for new year & Schawn
file outdated material
· Log and/Or Review Manifest Log Schawn
· Conduct Routine Environmental Compliance Chris
Audit
· Annual Hazardous Waste Application- Due Chris
Jan 31't
· Conduct Weekly Hazardous Waste InSpection Schawn
February, 2003 Tue 4th, Environmental Services:
11:00 a.m. · Develop procedure to track onsite storage of Chris/Schawn
HM
· Conduct Routine Environmental Compliance Chris
Audit
· Evaluate and Update Records Relating to Chris
Industrial Discharges
· Tier II Reporting Assessment Tier II Chris
· Log and/or Review Manifest Log Schawn
· Conduct Weekly Hazardous Waste Inspection Schawn
March, 2003 Environmental Services:
· Tier II Report Due March 1" Ch_ds
· Review air emissions for prior calendar year Chris
· Binder Maintenance- Update & file outdated Schawn
material
· Log and/or Review Manifest Log Schawn
· Conduct Weekly Hazardous Waste Inspection Schawn
April, 2003 Environmental Services:
· Hazardous Waste Tax Due- April 15m Schawn
· Log and/or Review Manifest Log Schawn
· Conduct Weekly Hazardous Waste Inspection Schawn
May, 2003 Tue 6th, Environmental Services:
11:00 a.m. · Begin gathering information to track monthly Chris
material usage and storage
· Conduct Weekly Hazardous Waste Inspection Chris
· Conduct Routine Environmental Compliance Chris
Audit
Integrated Loss Control, Inc. · (651) 633-6525
CITY COUNCIL LETTER
Meeting of: 12/16/02
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: .~' A' ~ ~ PUBLIC WORKS
ITEM: EXTENSION OF GIS RANGE RIDER BY: K. Hansen~ By:~/r~"~~
CONTRACT DATE: 12/10/tt~v~'~ DATE:
Background:
In 1996 Council approved a Joint Powers Agreement (Tri-City Agreement) with the cities of Andover and Fridley to hire an
outside consultant to provide GIS technical assistance. The Consulting Firm of Plan Sight was hired and performed work under the
Tri-Cities Agreement beginning in 1997, reviewable annually. The Consulting Services Agreement terminates on December 31,
2002 unless extended by further agreement of the parties.
Analysis/Conclusions:
The cities ofAndover, Fridley and Columbia Heights staff are interested in continuing the contract for 2003. Continuing with Plan
Sight will provide the continuity we need to keep the program moving forward.
The 2003 goals for the City of Columbia Heights are as follows:
· Building database of utility information into City Works Utility Management Software
· Incorporating Anoka County property data and GIS into CityView program
· Providing other City departments with easy to use access to GIS database (CivicSight)
· Providing assistance to Community Development Department
· Analyzing and map crime data (Police)
· Link GIS to frre database/analyze and map database information (Fire)
· Develop process for dealing with easements in GIS (Finance/Assessing)
· Additional tasks as identified
The City benefits from work done under this contract as well as from the other cities.
Columbia Heights' share for the 2003 Tri-City GIS Range Rider is $17,897, which includes a 3% increase for 2003. This amount
is budgeted in various departments of the 2003 Public Works budget.
Recommended Motion: Move to approve a one-year extension to the GIS Joint Powers Agreement in the amount of $17,897; and,
authorize the Mayor and City Manager to enter into an agreement for the same.
rd~I.'jb
COUNCIL ACTION:
CONSULTING SERVICES AGREEMENT
This Contract is made and entered into between the Tri-City GIS Joint Powers
Organization, consisting of the Cities of Fridley, Columbia Heights and Andover,
hereinafter "Tri-City" and PlanSight LL¢., Suite 2D, 2179 Fourth Street, White Bear
Lake, Minnesota, 55110, hereinafter "Contractor".
WHEREAS, Tri-City requires services to be provided for the staffing of a GIS
Range Rider to provide GIS technical assistance to the Cities of Andover, Columbia
Heights and Fridley;
WHEREAS, Contractor desires to and is capable of providing the necessary services
according to the terms and conditions stated herein;
NOW, THEREFORE, in consideration of the mutual promises and agreements
contained herein the parties agree as follows:
TERM
1.1 Term.
The term of this Contract shall be from January 1, 2003 to and
including December 31, 2003 unless earlier terminated by law or
according to the provisions of this Contract.
CONTRACTOR'S OBLIGATIONS
2.1
General Description.
Contractor shall provide the following services generally described as:
Sixty-Six and Two-Thirds weeks (Person Hour Equivalents) of full
time onsite GIS technical assistance to the communities of Fridley,
Andover and Columbia Heights. The services will be in the form of
one or more GIS Range Riders that would spend approximately 82
2.2
hours per month per city in Andover and Fridley, respectively, and
approximately 54 hours per month in the City of Columbia Heights
over the course of the Contract.
Conformance to Specification.
Services provided shall meet or exceed the tasks outlined in the Tri-
City GIS Technical Assistance Request for Proposal set out in Exhibit
A which is attached hereto and incorporated herein by reference.
PAYMENT
3.1 Total Cost.
The total amount to be paid by Tri-City pursuant to this Contract
shall be:
$71,589.oo (Andover-$26,846.°°, Fridley-$26,846.°°, Columbia Heights-
$17,897.oo)
3.2 Invoices.
Contractor shall, within fifteen (15) working days following the last
day of each calendar month in which services were provided, submit
an invoice and request for payment on an invoice form acceptable to
Tri-City. This invoice shall itemize 1) the hours of services rendered
listed by classification, 2) the date such services were provided, 3) a
general description of the services provided, 4) the name of client
receiving services, 5) the amount and type of all reimbursable
expenses being charged to the Contract, 6) the dates of the
performance period covered by the invoice.
3.3
Time of Payment.
Tri-City shall make payment to Contractor within thirty-five (35)
days of the date on which the invoice is received. If the invoice is
incorrect, defective, or otherwise improper, Tri-City will notify
2
Contractor within ten (10) days of receiving the incorrect invoice.
Upon receiving the corrected invoice from Contractor, Tri-City will
make payment within thirty-five (35) days.
3.4 Payment of Unauthorized Claims.
Tri-City may refuse to pay any claim which is not specifically
authorized by this Contract. Payment of a claim shall not preclude
Tri-City from questioning the propriety of the claim. Tri-City
reserves the right to offset any overpayment or disallowance of claim
by reducing future payments.
COMPLIANCE WITH LAWS/STANDARDS
4.1 General.
Contractor shall abide by all Federal, State or local laws, statutes,
ordinances, rules and regulations now in effect or hereinafter
pertaining to this Contract or to the facilities, programs and staff for
which Contractor is responsible.
4.2 Minnesota Law to Govern.
This Contract shall be governed by and construed in accordance with
the substantive and procedural laws of the State of Minnesota,
without giving effect to the principles of conflict of laws. All
proceedings related to this Contract shall be venued in the State of
Minnesota.
INDEPENDENT CONTRACTOR STATUS
Contractor is an independent contractor and nothing herein contained shall
be construed to create the relationship of employer and employee between
Tri-City and Contractor. Contractor shall at all times be free to exercise
initiative, judgment and discretion as to how to best perform or provide
services. Contractor acknowledges and agrees that Contractor is not entitled
3
e
e
to receive any of the benefits received by Tri-City employees and is not
eligible for workers' or unemployment compensation benefits. Contractor
acknowledges and agrees that no withholding or deduction for State or
Federal income taxes, FICA, FUTA, or otherwise, will be made form the
payments due Contractor and that it is Contractor's sole obligation to
comply with the applicable provisions of all Federal and State tax laws.
INDEMNIFICATION
Any and all claims that arise or may arise on behalf of Contractor, its agents,
servants or employees as a consequence of any act or omission on the part of
Contractor or its agents, servants, employees while engaged in the
performance of the Contract shall in no way be the obligation or
responsibility of Tri-City. Contractor shall indemnify, hold harmless and
defend Tri-City, its members, officers and employees against any and all
liability, loss, costs, damages, expenses, claims or actions, including
attorneys' fees which Tri-City, its officers or employees may hereafter
sustain, incur or be required to pay, arising out of or by reason of any
negligent or willful act or omission of Contractor, its agents, servants or
employees, in the execution, performance, or failure to adequately perform
Contractor's obligations pursuant to this Contract.
INSURANCE
7.1 General Terms.
In order to protect itself and to protect Tri-City under the indemnity
provisions set forth above Contractor shall, at Contractor's expense,
procure and maintain policies of insurance covering the term of this
Contract, as set forth below. Such policies of insurance shall apply to
the extent of, but not as a limitation upon or in satisfaction of, the
indemnity provisions herein. All retentions and deductibles under
such policies of insurance shall be paid by Contractor. Each such
4
7.2
7.3
7.4
policy shall not be canceled by the issuing insurance company without
at least ten (10) days written notice to Tri-City of intent to cancel.
Coverage.
The policies of insurance to be obtained by Contractor pursuant to
this section shall be purchased from a licensed carrier and shall
include the following:
A) Professional Liability
(1) A professional liability insurance policy covering
personnel of Contractor, if any, who provide
professional services under this Contract, which shall
include the following coverages at a minimum:
Personal Injury/Damage:
B) Workers' Compensation
$200,000 per person
$600,000 per occurrence
If applicable, Contractor shall procure and maintain a policy that
at least meets the statutory minimum.
Certificates.
Prior to or concurrent with execution of this Contract, Contractor
shall file certificates or certified copies of such policies of insurance
with Tri-City.
Failure to Provide Proof of Insurance.
Tri-City may withhold payments or immediately terminate this
Contractor or failure of Contractor to furnish proof of insurance
coverage or to comply with the insurance requirements as stated
above.
Se
0
10.
7.5
Non-waiver.
Nothing in this Contract shall constitute a waiver by Tri-City of any
statutory limits or exceptions on liability.
SUBCONTRACTING
Contractor shall not enter into any subcontract for the performance of the
services contemplated under this Contract nor assign any interest in the
Contract without prior written consent of Tri-City.
DEFAULT
9.1 Inability to perform.
Contractor shall make every reasonable effort to maintain staff,
facilities, and equipment to deliver the services to be purchased by
Tri-City. Contractor shall immediately notify Tri-City in writing
whenever it is unable to, or reasonably believes it is going to be unable
to, provide the agreed upon quality of services. Upon such
notification, Tri-City shall determine whether such inability requires
a modification or cancellation of this Contract.
9.2
Duty to Mitigate.
Both parties shall use their best efforts to mitigate any damages which
might be suffered by reason of any event giving rise to a remedy
hereunder.
TERMINATION
10.1 With or Without Cause.
This Contract may be terminated, with or without cause, by Tri-City
upon thirty (30) days written notice.
6
11.
10.2 Notice of Default.
Either party may terminate this Contract for cause by giving ten (10)
days written notice of its intent. Said notice shall specify the
circumstances warranting termination of this Contract.
10.3 Failure to Cure.
If the party in default fails to cure the specified circumstances as
described by the notice given under the above paragraph within the
ten (10) days, or such additional time as may be authorized by the
party giving notice, then the whole or any part of this Contract may
be terminated by written notice.
10.4 Notice of Termination.
Notice of Termination shall be made by certified mail or personal
delivery to the authorized agent of the party. Notice of Termination is
deemed effective upon delivery to the address of the party as stated in
paragraph 12.
10.5 Effect of Termination.
Termination of this Contract shall not discharge any liability,
responsibility or right of any party which arises from the performance
of or failure to adequately perform the terms of this Contract prior to
the effective date of termination.
CONTRACT RIGHTS/REMEDIES
11.1 Rights Cumulative.
All remedies available to either party under the terms of this Contract
or by law are cumulative and may be exercised concurrently or
separately, and the exercise of any one remedy shall not be deemed an
election of such remedy to the exclusion of other remedies.
7
12.
11.2 Waiver.
Waiver for any default shall not be deemed to be a waiver of any
subsequent default. Waiver or breach of any provision of this
Contract shall not be construed to be modification for the terms of
this Contract unless stated to be such in writing and signed by
authorized representatives of Tri-city and contractor.
AUTHORIZED REPRESENTATIVE
Notification required to be provided pursuant to this Contract shall be
provided to the following named persons and addresses unless otherwise
stated in this Contract, or in a modification of this Contract.
To Contractor:
Andover:
Jerry Happel
P.O. Box 128
N5625 Nummela Road
Rumely, MI 49826
City Engineer
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
Fridley:
Director of Public Works
City of Fridley
6431 University Avenue NE
Fridley, MN 55432
Columbia Heights:
Public Works Director
City of Columbia Heights
637 - 38th Avenue NE
Columbia Heights, MN 55421
13. MODIFICATIONS
14.
15.
Any alterations, variations, modifications, or waivers of the provisions of this
Contract shall only be valid when they have been reduced to writing, and
signed by authorized representatives of Tri-City and Contractor.
SEVERABILITY
The provisions of this Contract shall be deemed severable. If any part of this
Contract is rendered void, invalid, or unenforceable, such rendering shall not
affect the validity and enforceability of the remainder of this Contract unless
the part or parts which are void, invalid or otherwise unenforceable shall
substantially impair the value of the entire Contract with respect to either
party.
MERGER
15.1
Final Agreement.
This Contract is the final statement of the agreement of the parties
and the complete and exclusive statement of the terms agreed upon,
and shall supersede all prior negotiations, understandings or
agreements. There are not representations, warranties, or
stipulations, either oral or written, not herein contained.
IN WITNESS WHEREOF, the parties hereto have executed this Contract on the
date(s) indicated below.
CONTRACTOR
By:
Title:
Date:
TRI-CITY GIS ORGANIZATION
By:
Title:
Date:
By:
Title:
Date:
By:
Title:
Date:
10
CITY COUNCIL LETTER
Meeting of: 12/16/02
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: .q- A-[ ~ PUBLIC WORKS~ t'~.f'
ITEM: CHANGE ORDER NO. 1 AND FINAL PAYMENT BY: K. Hanscn ¥.2g.~.. BY:
FOR MISCELLANEOUS CONCRETE PROJECT #0200 DATE: 12/11/02~2~_.TM DATE:
Background:
The Contractor has completed the 2002 Miscellaneous Concrete Repairs and Installations. This annual program consisted of curb
and gutter, street, alley, driveway and sidewalk improvements/repairs throughout the City. A spreadsheet with the fund distribution
is attached.
Analysis/Conclusions:
Thc f'mal compensating change order, attached, modifies the contract to include additional quantities for repairs due to water main
breaks, street and alley repairs, and replacement ofhazardons sidewalk. All additions to thc contract modified quantities only,
using thc contract bid prices for each work item. Staffrccommends approval of Change Order #1.
Staff is recommending approval of final payment to O'Malley Construction, Inc. and acceptance of the work. A copy of the fmal
payment voucher and the Engineer's Report of Finat Acceptance is attached.
Recommended Motion: Move to authorize Contract Change Order No. 1 for additional work added to the contract by the City to
O'Malley Construction, Inc. in the amount of $ 20,818.72 with funding out of the appropriate funds.
Recommended Motion: Move to accept the work for 2002 Miscellaneous Concrete Repairs and Installations, City Project #0200
and authorize final payment of $1,617.95 to O'Malley Construction, Inc. of Le Center, Minnesota.
Attachment:
Fund Distribution Spreadsheet
Change Order
Payment Voucher
Engineer's Report of Final Acceptance
COUNCIL ACTION:
Z
Z
D
0
Z
0
D
5~
CHANGE ORDER NO. 1
Project: 2002 Miscellaneous Concrete Repairs and Installations
City Project: 0200
Owner~
Contractor:
City of Columbia Heights
637 38th Avenue N.E.
Columbia Heights, MN 55421
O'Malley Construction, Inc.
35799 - 241st Avenue
Le Center, MN 56057
Date of Issuance: December 6, 2002
Engineer: City Engineer
You are directed to make the following changes in the Contract Documents:
Description: Change in original contract price to compensate for additional work added to the
contract by the City.
Purpose of Change Order:
The contract has been modified to include additional quantities for repairs
due to water main breaks, street and alley repairs, and replacement of hazardous
sidewalk.
CHANGE IN CONTRACT PRICE
Original Contract Price:
$11,540.20
Previous Change Orders No. __
None
to No.
Contract Price Prior to this Change Order:
$11,540.20
Net Increase of this Change Order:
$ 20,818.72
Contract Price with all Approved Change Orders:
$ 32,358.92
Recommended
CHANGE IN CONTRACT TIME
Original Contract Time:
Net Change from Previous Change Order:
Contract Time Prior to this Change Order:
Net Increase (Decrease) of Change Order:
Contract Time with Approved Change Orders:
Approved,
By:
0
By:
City Engineer
Approved By:
Approved By:
Date of Council Action
Gary Peterson, Mayor Walter Fehst, City Manager
Attachment to Change Order No. 1
City Project 0200
Page of 1 of 1
Owner:
Contractor:
Project:
City of Columbia Heights
O'Malley Construction, Inc.
2002 Miscellaneous Concrete Repairs and Installations
Description of Changes:
The Public Works Department requested these items be replaced.
Item No.
1
2
3
4
5
6
7
8
9
10
Item Description Unit Quantity
Remove curb and gutter L.F. 344.5
Construct concrete curb and gutter L.F. 344.5
Remove street/alley S.F. 1,484.5
Construct 8" concrete street/alley S.F. 1,484.5
Remove driveway/apron S.F. 490.0
Construct 6" concrete driveway/apron S.F. 490.0
Remove sidewalk S.F. 1,370.0
Construct 4" concrete sidewalk S.F. 1,447.0
Remove step S.F. 14.0
Construct concrete step S.F. 14.0
Unit Price
$ 2.40
$16.23
$ 0.90
$ 3.86
$ 0.90
$ 3.40
$ 0.75
$ 2.68
$ 5.00
$18.00
Total
Estimated Price
$ 826.80
$ 5,591.24
$1,336.05
$ 5,730.17
$ 441.00
$1,666.00
$1,027.50
$ 3,877.96
$ 70.00
$ 252.00
TOTAL OF CHANGE ORDER NO. 1 $20,818.72
CITY OF COLUMBIA HEIGHTS
CONSTRUCTION PAYMENT VOUCHER
ESTIMATE NO. FINAL
DATE:
December 6, 2002
PERIOD ENDING: November 9, 2002
CONTRACT:
2002 Miscellaneous Concrete Repairs and Installations
0200
PROJECT NO.
TO:
O'MALLEY CONSTRUCTION, INC.
35799 241 st Avenue
Le Center, MN 56057
(800) 421-7393
A. Original Contract Amount
B. Total Addition
C. Total Deduction
D. TOTAL CONTRACT AMOUNT
E. TOTAL VALUE OF WORK TO DATE
F. LESS RETAINED
G. Previous Payment(s)
H. TOTAL APPROVED FOR PAYMENT THIS VOUCHER
I. TOTAL PAYMENTS INCLUDING THIS VOUCHER
$11,540.20
$20,818.72
$0.00
$32,358.92
$32,358.92
$o.oo
($30,740.97)
$1,617.95
$32,358.92
APPROVALS
Pursuant to our field observations, I hereby recommend for payment the above stated
amount for wor~/,~~or~ ti~Jgh November 9, 2002.
Signed by: ~.~. ~" .~"~. ,. _(-'~.~ · ~ J~-~ll )13'7.
Ke~i~ Han~iC Works Dir~tor Dat
O'Mal'ley Constructi(~r~c. Date
CITY OF COLUMBIA HEIGHTS
2002 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS
CITY PROJECT NO. 0200
FINAL PAYMENT
NO. ITEM
UNIT QUANT. UNIT PRICE AMOUNT
Remove curb and gutter
Construct concrete curb and gutter
L.F. 644.5 $2.40
L.F. 644.5 $16.23
3
4
Remove street/alley
Construct 8" concrete street/alley
S.F. 1,954.5 $0.90
S.F. 1,954.5 $3.86
Remove driveway/apron
Construct 6" concrete driveway/apron
$1,546.80
$10,460.24
7
8
Remove sidewalk
Construct 4" concrete sidewalk
$1,759.05
$7,544.37
9 Remove step
10 Construct concrete step
S.F. 1,030.0 $0.90 $927.00
S.F. 1,030.0 $3.40 $3,502.00
S.F. 1,694.0 $0.75
S.F. 1,747.0 $2.68
S.F. 29.0 $5.00
S.F. 29.0 $18.00
$1,270.50
$4,681.96
$145.00
$522.00
TOTAL VALUE OF WORK TO DATE $32,358.92
CITY OF COLUMBIA HEIGHTS
ANOKA COUNTY, MINNESOTA
ENGINEER'S REPORT OF FINAL ACCEPTANCE
2002 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS
CITY PROJECT NUMBER 0200
December 9, 2002
TO THE CITY COUNCIL
COLUMBIA HEIGHTS, MINNESOTA
HONORABLE MAYOR AND CITY COUNCIL MEMBERS:
This is to advise you that I have reviewed the work under contract to O'Malley Construction, Inc.
The work consisted of curb and gutter, street, alley, driveway and sidewalk improvements/repairs
throughout the City. The contractor has substantially completed the project in accordance with
the contract.
It is recommended; herewith, that final payment be made for said improvements to the contractor
in the amount as follows:
ORIGINAL CONTRACT PRICE
CHANGE ORDERS
FINAL CONTRACT AMOUNT
$11,540.20
$ 20~818.72
$ 32,358.92
FINAL WORK APPROVED
ALL PRIOR PAYMENTS
$ 32,358.92
($ 30~740.97)
BALANCE DUE
Sincerely,
City Engineer
$ 1,617.95
CITY COUNCIL LETTER
Meeting of: 12/16/02
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~ ' n ' 0 PUBLIC WORKS
ITEM: RESOLUTION ADOPTING 2002-2003 SNOW BY: K. Hansen~
AND ICE CONTROL POLICY DATE: 12/10/02
Background:
The Snow and Ice Control Policy was reviewed by city staff and minor changes have been made this year. Those changes include
minor equipment changes and operational clarification. Based upon an October 8th, 1998 Snow and Ice Control workshop
sponsored by the League of Miunesota Cities, it is strongly recommended by attorneys at the LMC that every city have a snow and
ice control policy that is reviewed by the City Council and approved by resolution. Since 1999 our policy has been reviewed with
the Council annually with a resolution approving the City's Snow and Ice Control Policy.
Analysis/Conclusions:
The plan has been updated for the 2002/2003 year with the following minor revisions to clarify operational procedure and
equipment identification:
· The Call Out Procedure was modified to clarify communications between the Police Department and Public Works.
· A change was made in the call -out decision making for plowing operations. The Street Foreman will be called before the
Director if the Superintendent is unavailable.
· Miscellaneous snow removal from designated sidewalks was modified to include the maintenance of properties that
Community Development has purchased.
· Vehicle #195 14,000 G.V.W. Ford Dump Truck with front plow and sander was added to the list of equipment used in
snow emergencies
· Columbia Heights will be responsible for plowing/ice control maintenance on 37~ Avenue, Central Avenue to Stinson
Blvd. for the year 2002/2003.
Public Works recommends passage of the Resolution adopting the 2002/2003 Snow and Ice Control Policy.
Recommended Motion: Move to waive the reading of Resolution No. 2002-75, there being ample copies available to the public.
Recommended Motion: Move to approve and adopt Resolution No. 2002-75, adopting the 2002-2003 Snow and Ice Control
Policy for the City of Columbia Heights.
rd-I..jb
Attachment:
Resolution
2002/2003 Snow & Ice Control Policy
COUNCIL ACTION:
RESOLUTION NO. 2002-75
RESOLUTION ADOPTING THE SNOW AND ICE CONTROL POLICY
WHEREAS, a Snow and Ice Control Policy has been developed and recommended by City staff;
and
WHEREAS, adoption of said policy has been determined to be in the best interest of the City of
Columbia Heights,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Columbia
Heights that said Snow and Ice Control Policy is hereby approved and adopted.
Dated this 16th day of December, 2002
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
BY
Mayor
Patricia Muscovitz
Deputy City Clerk
CITY OF COLUMBIA HEIGHTS
PUBLIC WORKS DEPARTMENT
SNOW AND ICE CONTROL POLICY
2002/2003
Adopted by City Council 12/16/02
MASTER PLAN FOR SNOW PLOWING~ ICE CONTROL AND REMOVAL
The City of Columbia Heights believes that it is in the best interest of the residents for the City to
assume basic responsibility for control of snow and ice on city streets. Reasonable ice and snow
control is necessary for routine travel and emergency services. The City will provide such control in a
safe and cost effective manner, keeping in mind safety, budget, personnel and environmental
concerns. The City will use city employees, equipment and/or private contractors to provide this
service.
POLICY
The types of snow, wind conditions, time of day and time of the year the snow falls will affect the
decision on when snow plowing and ice control operations will be performed. It has been our general
policy to begin plowing snow when there is 3 inches or more of accumulation. Plowing may also be
scheduled when consecutive smaller snowfalls, within a short timeframe, amount to three inches.
Plowing during the parking ban has proven to be the most efficient.
Generally, operations shall continue until all roads are passable.' Widening and clean-up operations
may continue immediately or on the following working day depending upon conditions and
circumstances. Safety of the plow operators and the public is important. Therefore, snow
plowing/removal operations may be terminated after 10-12 hours to allow personnel adequate time for
rest. There may be instances when this is not possible depending on storm conditions and other
circumstances. Operations may also be suspended during periods of limited visibility. Any decision
to suspend operations shall be made by the Director of Public Works and shall be based on the
conditions of the storm. The City will still provide access for emergency fire, police and medical
services during a major snow or ice storm.
The City will not repair/replace sod damaged due to the application of sand, salt, or other deicing
chemicals.
The City will repair/replace sod damaged by snow plows during snow removal operations. Public
Works staff members will repair the sod damage with black dirt and grass seed. All other damage
within the public right-of-way is the responsibility of the property owner including, but not limited to
trees, shrubs, bushes, landscaping materials, decorative rock, retaining walls, fences, and
lawn/landscaping irrigation systems.
Occasionally, snow plowing will result in damage to mailboxes. The City will repair the damage only
if the mailbox and its supporting posts are properly located behind the curb line or along the edge of
the street and if damage is the result of actual contact by the snow plow. A standard design mailbox
will be used for replacements (the City will not replace decorative mailboxes). Residents whose
mailboxes are knocked down as a result of direct contact by City snow removal equipment may
- 2
request a $75 maximum allowance, if they so choose, to replace the mailbox structures themselves,
relieving the City of any further obligation. The City property owners who install decorative materials
in the right-of-way do so at their own risk. The City will not assume responsibility for damages that
are caused by mailboxes that protrude into the street or are damaged simply by snow pressure.
CALL-OUT PROCEDURE
Police requests for Ice Control or Plowing (Call-out Procedure)
Public Works Office Hours - 7:00 a.m. to 3:30 p.m. During office hours, call 763/706-3700 or
use City radio Channel #6 to contact Public Works. After hours, weekends and holidays - Call
Anoka County Central Dispatch - 763/427-1212.
Option #1 - Request that the Public Works Duty Person contact the officer in charge at
Option #2 - Request Public Works conduct ice control - for a specific problem area.
Option #3 - Request Public Works conduct ice control - main thoroughfares only.
Option #4 - Request Public Works conduct ice control - City-wide.
In the case of a call for sanding, duty person will call out the required number of sanding trucks. In
the case of an unscheduled request for plowing, the duty person notifies the Public Works
Superintendent, who, in turn, makes the decision if and when to begin plowing operations. If the
Superintendent is not available, the duty person will contact the Street Foreman, Public Works
Director or City Manger in that order. Should the Superintendent have any questions or concerns, the
Superintendent shall confer with the Public Works Director. The Public Works Superintendent has
pre-arranged a schedule of assignments for personnel and equipment. On evenings and weekends the
employees are called out based on department, overtime priority and availability.
PRIORITIES
The following general priorities shall be observed for snow plowing, ice control and removal. Some
priorities are performed simultaneously depending on conditions and existing situations.
Priority # 1 -
Priority//2 -
Main thoroughfares, low volume residential and commercial streets, Fire and Police
Department ramps and accesses, alleys, cul-de-sacs, dead ends, pump and lift station
accesses.
Municipal building parking lots and sidewalks, pedestrian bridges, designated
sidewalk routes.
- 3
Priority #3 -
Priority #4 -
Priority #5 -
Priority #6 -
Priority #7 -
Clear intersections for visibility, walkways through parks, skating and hockey rinks,
bus stops needing clearing for handicap accessibility and the Municipal Service
Center walkways and stairways.
Industrial and school hydrants.
Hauling snow when necessary. (Business District, parking lots, widening streets,
etc.) Central Avenue removal around bus benches (streetscape district only).
Roof maintenance JPM, Police Station, Library. Check for ice, dams and plugged
drains.
Residential hydrants. Assist Adopt-a-Hydrant Program.
PLOWING EMERGENCY - PERSONNEL & EQUIPMENT
A. Assignments by department
1. The Street Department shall do as follows:
a. Assign personnel as necessary for street plowing and ice control operations.
b. Remove snow from main thoroughfares and apply salt and/or sand.
c. Remove snow from residential streets and alleys and apply salt and/or sand.
d. Remove snow from municipal parking lots.
e. Clean up alley openings, intersections and the deposits of snow left by snowbirds.
Follow up on complaints from the public and others. Any personnel that become
available will be assigned to help others wherever needed. They may have to widen
streets again the next day.
The Sewer and Water Department shall remove snow according to the following
priorities:
a. Furnish personnel as necessary for street plowing operations.
b. Plow entrances and areas around the water tower, pump houses, and lift stations.
c. Clean sidewalks and entrances at the Library before it opens and, if necessary, in the
afternoon. Personnel shall assist others who are hand shoveling other areas.
d. Personnel shall assist the Fire Department in digging out hydrants as they become
available. Certain hydrants have been designated as critical and will be witnessed by
reflective hydrant markers.
3. The Park Department shall remove snow according to the following priorities:
ao
Furnish personnel as necessary for street plowing operations.
Clear snow and deice all City Hall, Police Department, Fire Department and JPM
sidewalks and entrances. Fire Department: For snow conditions of three (3)
inches or more the Fire Department shall initially clear all doorways, stairs, the
bus shelter, and open the walks around City Hall. If there is only one person in
the Fire Department, they will contact Public Works who will supply one
person to help them. After all other work is accomplished, Public Works shall
finish widening the walkways.
JPM maintenance personnel: Responsible for clearing snow from sidewalks
and entrances on weekends, holidays and evenings. If conditions warrant, they
may use the snow blower from the Fire Department.
Co
Remove snow from municipal sidewalks
· City Hall, Police Station and upper IPM parking lot
· Recreation and JPM - Mill Street sidewalk
· 500 Mill Street- sidewalk and driveway
· Library -- 40th Avenue sidewalk and Jackson Street sidewalk
· Van Buren Street - parking lot and sidewalk along side Anoka County building
· Jefferson Street Divide sidewalk
d. Remove snow from miscellaneous designated sidewalks
West side · 49th Avenue, University Avenue to Monroe Street
· 42nd and University (walk bridge) west side
· 40th Avenue, University Avenue bus stop, 3ra Street to University Avenue,
Central Avenue to Hayes Street
· 5th Street, 47th- 48th Avenue, east side sidewalk
· Central Avenue 4022 and 4024
· 4601 Jefferson Street - driveway entrance
· 828 40th Avenue
· 3944 and 3955 Lookout Place
· 3955 University Avenue
· 325 Summit Street
· 3710 Central Avenue
· 3718 Central Avenue
· 3722 Central Avenue
East side · 37th Avenue, north side, Reservoir Blvd. to first alley east
· 44th Avenue (Tyler Street to Reservoir Blvd.)
Remove snow from Park sidewalks · Huset east and west, Jefferson Street
· Jackson Pond, south end sidewalk
· Edgemoor Park, 2nd Street sidewalk
· Ostrander Park, Tyler Street sidewalk and front entrance sidewalk
· Wargo Park, exterior sidewalk
· Gateway Park, exterior and interior sidewalk
Remove snow from Park pathways · McKenna park pathway
· Sullivan Park pathway- Note: New pathway from lift station to Central
Avenue has been added.
· Curt Ramsdell Park pathway
LaBelle Park pathway
· Prestemon Park pathway
Remove snow from skating areas and park parking lots.
Roof Maintenance JPM, Police Station, Library · Remove ice dams and unplug roof drain's
Weekend Skating Rink Maintenance
Weekend maintenance of skating rinks would be done on a call-out basis. The Park
Department will be considered the home department for these call-outs.
Criteria for call-out · NO SNOW, NO MAINTENANCE
· Amount of snowfall must exceed ¥2" before 5:00 a.m. Saturday and/or
Sunday
· If snowfall exceeds 2" before 5:00 a.m. Saturday and/or Sunday. Duty man
should call supervisor to coordinate rink maintenance with general plowing.
· If it snow later in the day on Saturday, we will clean the rinks on Sunday
morning.
· If it snows later in the day on Sunday, we will clean the rinks on Monday.
Call-out procedure
· Duty man will call out one person from the Park Department to assist with
rink maintenance.
· The duty person will make the call out no later than 5:00 A.M. on Saturday
and/or Sunday.
Job Assignments · Duty person will shovel library on Saturday
· Senior park person will be assigned to the sweeper. All rinks must be swept.
· Duty person will blow snow around the hockey rinks and shovel around the
gates.
· Rink maintenance operations will begin at 6:00 A.M. Saturday and/or
Sunday.
The Sign Department personnel shall hand shovel the pedestrian bridges and spread
deicer.
·Fumish personnel as necessary for street plowing operations
· 42nd and University Avenue (walk bridge)
· 49th and Central Avenue (walk bridge)
o
The Engineering Department Techs shall remove snow and deice the walks and steps
around the Municipal Service Center building, parking lots and assist the Sign
Department in the removal of snow from the pedestrian bridges.
Drivable Equipment Used in Snow Emergencies:
Heavy
#7
#9
#104
#128
Equipment
Caterpillar front end loader with front plow (two stage snow blower - used for snow
removal)
Case front end loader with front plow and wing plow
JCB backhoe loader with front plow
Caterpillar backhoe loader with front plow
Dump
#18
#19
#45
#68
#69
#7O
#99
Trucks
1 ton Ford dump truck with front plow.
33,000 G.V.W. GMC dump truck with front plow, underbody plow and sander (NW
Quadrant)
33,000 G.V.W. Ford dump truck with front plow, underbody plow and sander (Alleys)
33,000 GVW Sterling dump truck with reversible front plow, underbody plow, wing plow
and sander (SE Quadrant)
33,000 G.V.W. Ford dump truck with front plow, underbody plow and sander (NE
Quadrant).
54,000 G.V.W. Ford Tandem dump truck with reversible front plow, underbody plow,
wing plow and sander (Main drags).
33,000 G.V.W. Ford dump truck with reversible front plow, underbody plow, wing plow
and sander (SW Quadrant).
- 7
//195 14,000 G.V.W. Ford dump truck with front plow and sander
//218 1 ton Ford dump truck with front plow
Pickups
//12
//125
//175
//207
#420
4 x 4 3/4 ton Chev pickup with plow
4 x 4 3/4 ton Chev pickup with plow
4 x 4 3/4 ton Ford pickup with plow
4 x 4 3/4 ton Chev pickup with plow - (designated for park use)
4 x 4 3/4 ton Chev pickup (designated for Police use until streets are passable)
Misc. Equipment
//216 John Deere 260 Skid Street (with snow bucket attachment)
#296 MT Trackless (with snow blower, plow and broom)
Street Piowinu Routes
Attached are maps of main thoroughfares, quadrants, dead-end alleys and cul-de-sacs, thru alleys,
parking lots and snow removal areas.
1. Main thoroughfares - Tandem dump truck
2. Quadrants SW, NW, SE, NE - dump trucks
3. Thru-alleys - #45 dump truck with V plow
4. Dead-end alleys and cul-de-sacs - Pickups and 1 ton dump.trucks
5. Parking lots - Front end loader (#7 and Backhoe Caterpillar #128)
6. MSC, SACA, Library, load sand trucks backhoe JCB #104
7. West of University, 37th Avenue to 45th Avenue - Front end loader #9 (assist other areas as
needed)
When a starting time is determined, the following procedures are followed:
Main Thoroughfares
Tandem dump truck//70: · 37th Avenue, Central to Stinson (or) 37th Avenue, Main Street to Central Avenue
· Main Street, 37th Avenue to 40th Avenue
· 40th Avenue, University Avenue to Stinson Blvd.
· Stinson Blvd., 40th Avenue to 43rd Avenue
· Benjamin Street- 43rd Avenue to 45th Avenue
· 44th Avenue, Main Street to Arthur Street
· Arthur Street, 44th to 45th Avenue
· 45th Avenue, Arthur Street to Stinson Blvd.
· 49th Avenue, University Avenue to Fairway Drive
- 8
· Fairway Drive, Upland Crest to Fairway Drive
When the main thoroughfare combined routes have been completed, the grader will proceed to
NE Quadrant and assist with plowing the avenues.
Tandem dump truck #70 will plow the remainder of the main thoroughfares.
· 39th Avenue, 5th. Street to Central Avenue
· 45th Avenue, University Avenue to McLeod Street
· McLeod Street, 45th Avenue to Reservoir Blvd.
· 51st Avenue, University Avenue to Central Avenue
· Fillmore Street, 46th Avenue to 49th Avenue
· 46th Avenue, Fillmore Street to Reservoir Blvd.
· Reservoir Blvd., 37th Avenue to 46th Avenue
· Chatham Road, 45th Avenue to Fairway Drive
· Stinson Blvd., Fairway Drive to Silver Lake Beach
· Arthur Street, 39th Avenue to 44th Avenue
· Hart Blvd., 37th to 39th Avenue
The tandem will have the primary responsibility for applying salt and/or sand to the main
thoroughfares.
Quadrants
Four dump truck plows - each operator is assigned to a specific quadrant.
SW Quadrant. This area is from 37th Avenue to 45th Avenue from Main Street to Central
Avenue. In this quadrant we have two main arterials we open up first. They are the Jefferson
Street and University Avenue Service Road. The operator in this area will plow Jefferson and
the Service Road before plowing any other streets or avenues. When these two streets have been
plowed, the operator will start plowing on 37th Avenue and Van Buren Street going north and
working in a westerly direction. Usually when the operator reaches University Avenue, one of
the other plows from a different quadrant is finished and will help to finish the area west of
University Avenue. Alternate starting points may be used each time.
Note: We share the responsibility of plowing 37th Avenue from Stinson Boulevard to Main
Street with the City of Minneapolis. 37th Ave. is divided into two segments - (1) Main St. to
Central Ave. and (2) Central Ave. to Stinson Blvd. Per agreement, we alternate segments each
year. The agreement period is October 1 st to October 1 st. For 2002-2003 Columbia Heights
maintains Central Avenue to Stinson Blvd.
NW Quadrant This area includes University Avenue to Central from 4$th Avenue to $3rd
Avenue exclusive of the City of Hilltop. Again, this quadrant has two main arterials to be
plowed first, that being Jefferson Street and the University Avenue Service Road. The operator
in this quadrant will start on the west end one time and the east end another time in order to
equalize the complaint of always being plowed last. When the operator has finished plowing
their own area, they will combine to finish whatever area is not completed Alternate starting
points may be used each time.
SE Quadrant. This area includes 37th Avenue to 45th Avenue between Central Avenue and
Stinson Blvd. In this area the plow starts plowing Tyler Street from 37th North and then works
avenues from 37th to 44th, then streets easterly to Stinson Boulevard. When this has been
accomplished, the plow will work the streets between Central Avenue and Reservoir Boulevard.
When the operator has finished plowing their own area, they will combine to finish whatever area
is not completed Alternate starting points may be used each time.
Note: We share the responsibility of plowing 37th Avenue from Stinson Boulevard to Main
Street with the City of Minneapolis. 37th Ave. is divided into two segments - (1) Main St. to
Central Ave. and (2) Central Ave. to Stinson Blvd. Per agreement, we alternate segments each
year. The agreement period is October 1st to October 1st. For 2002-2003 Columbia Heights
maintains Central Avenue to Stinson Blvd.
NE Quadrant: This area includes 45th to 51st 2 Avenues from Central to Stinson. We will
either begin plowing Mathaire Addition or Sheffield Addition, depending on the time of day and
the number of cars that could be in the Sheffield Addition. Whichever way, we will pick up the
Hilltop Addition, Innsbruck Addition and the Heritage Heights Addition. When the operator has
finished plowing their own area, they will combine to finish whatever area is not completed
Alternate starting points may be used each time.
Thru-Alleys
The alley "V" plow is pushed by a dump truck. This plow usually starts on the west side of town
being California Street to University Avenue, 37th to 45th Avenue and works its way east.
Alternate starting points may be used each time. Equipment problems may require the use of
4-wheel drive vehicles to clear alleys, as last resort.
Dead-end alleys and cul-de-sacs
The 4-wheel drive vehicle operators each receive a map showing all the cul-de-sacs, dead end
alleys, and hard-to-get at places. When each operator has their own designated areas finished,
they will check with the other operators and will help each other finish plowing where needed.
They may assist the "V" plow operator in finishing his alley routes if assigned by the
Superintendent. When alleys are finished, operators will clean intersections in their assigned
area.
10 -
Parking lots
The plow route for//7 front end loader,//104 backhoe and//128 backhoe is as follows:
3.
4.
5.
6.
Administration Building (590 40th Avenue), Police (559 Mill Street) & Fire (555 Mill
Street) lots
M.S.C. Area, includes SACA driveway (637 and 627 38th Avenue)
JPM lot on Mill Street (530 Mill Street)
Library (820 Jackson Street)
Van Buren lot south of 40th (900 40th Avenue)
Heights Liquor Store (5225 University Avenue)
ICE CONTROL
When there is any accumulation of snow or ice, it normally is necessary to salt and/or sand streets.
This function begins when reports from the police indicate that slippery conditions exist. On
weekends and evenings the duty person is called by the Police or County Central Dispatcher. The
duty person organizes the sanding operation based on the Superintendent's standing instructions.
Main thoroughfares, controlled intersections, hills, emergency routes, are given priorities. Police
reports of slippery conditions are also considered. Application is limited on low volume streets and
cul-de-sacs.
Sanding provides for traction but is not intended to provide bare pavement during winter conditions.
Salt and sand is ordered and mixed in controlled quantities, usually 300 ton at a time. The standard
mix ratio will be 4 parts salt to 1 part sand. Mix ratios salt to sand may vary to maximize
effectiveness.
Salt sand will be furnished for residents in the designated area behind the Municipal Service Center
outside the Recycling Center.
The City cannot be responsible for damage to grass caused by the salt/sand mixture and therefore will
not make repairs or compensate residents for salt damage to turf areas in the street right-of-way.
SAND BARRELS
Sand barrels are located at the following 12 locations throughout the City. They are put in place by
November 15th and removed by the 15th of April.
EAST SIDE · Alley behind 3813-15 Pierce St.
· 1305 37th Avenue (NE comer of 37th Avenue & Pierce Street)
· 3850 Stinson Blvd. (by Heights Manor Northeast Senior Housing)
· Across from 4088 Stinson Blvd. (by street sign)
ll -
· 2 Barrels at 965 40th Avenue (High Rise) 1 east of Bus Shelter and 1 rear of building at
service garage.
· 45th Avenue and Stinson Blvd. (SE comer)
WEST SIDE · 4907 Jefferson Street (by driveway north side)
· 951 46 Va Avenue (north side by pole)
· 4101 Washington Street (NE comer)
· 4059 Monroe Street (on 41st Avenue by alley, by pole on west side)
· 590 40th Avenue (Police lot by steps)
· Alley behind 3932 Central Avenue (attach to power pole)
As we approach the end of the winter season, the Public Works Department concentrates on exposing
catch basins in critical areas where early runoff may cause serious damage. Storm drains are inspected
for freezing. Some steam thawing may be necessary.
SNOW REMOVAL
Certain actions and areas were designated by the City Council on January 11, 1982, and amended
from time to time, for services. These services are shown on the attached drawing #1. They
specifically point out services other than normal street plowing and ice control that the City will
perform.
When accumulated piles of snow in the business areas, around schools, churches and public buildings
indicate hazardous conditions, the Street Dept. begins loading and hauling to storage areas. Snow is
to be hauled for storage to 1) Huset Park East Quincy parking lot, (Note: restricted to day time use),
2) Huset Park East Jefferson lot, and 3) Silver Lake Beach parking lot.
Snow Removal at Library_
A. Parking Lot
The Library parking lot will be cleared in accordance with the priorities established in this policy.
the lot will be cleared in conjunction with the other municipal lots after snow plowing has been
completed on the streets, Police and Fire areas and the pump and lift station accesses.
B. Sidewalks
During the work week, two members of the Sewer & Water Department will remove snow and
ice from the sidewalks, stair wells and entrances to the Library before the Library opens and, if
necessary, in the afternoon. The sidewalk snow and ice removal will be done by personnel
employed by the Library under the School Work Program if available.
12 -
The Weekend Duty Person will be responsible for clearing snow and ice fi.om the sidewalks and
entrances before opening of the Library on Saturday mornings (currently 10:00 a.m.). Library
personnel are responsible for snow and ice clearing on Saturdays after opening and, if conditions
warrant, may call out the weekend duty person for assistance. Note: Weekend Duty Person
is not responsible for clearing snow and ice from stair wells.
Snow Removal - 500 Mill Street
A. Driveway
The driveway is plowed with a pickup and plow with shoes to avoid removing driveway brick.
The snow is back dragged fi.om the garage doors. The pick up turns around and pushes the
snow toward the street with the plow angled to the right (north). This snow removal will
normally take place with normal snow removal operations on the west side of Central Avenue.
B. Sidewalks, steps, ramp, deck next to garage doors
The snow is removed from these areas with shovels and snow blowers. On weekdays, this
maintenance is done during normal working hours by Park Department staff as part of the
normal sidewalk route.
During weekends and holidays, the duty person determines whether or not maintenance is needed.
Maintenance is required if: 1) The snowfall is greater than ½ an inch. 2) The snowfall has ended.
The duty person normally makes this determination while responding to a plowing or ice control call.
Upon completion of plowing or ice control duties, the duty persgn is responsible for the sidewalk
maintenance.
:1.3 -
PLOWING/ICE CONTROL INFORMATION
1. 3" ACCUMULATION REQUIRED BEFORE SNOW EMERGENCY FULL CITY PLOWING
· AREAS ARE TO BE SALT/SANDED IN CONJUNCTION WITH PLOWING
OPERATIONS
2. SNOW DEPTH 1" TO 3" - PLOW DRIVING LANES AND APPLY SALT/SAND
3. FIRST PRIORITY - MAIN DRAGS; ARTERIALS, AND RESIDENTIAL AREAS
4. ALLEY PLOWING:
· THRU-ALLEYS PLOWED WITH "V" PLOW
· DEAD END ALLEYS PLOWED WITH PICK-UPS
5. POLICE REQUEST FOR ICE CONTROL/SPECIFIC AREAS AND MAIN DRAGS
· 1 OR 2 SALT SANDERS DEPENDING UPON EXISTING CONDITIONS
6. POLICE REQUEST FOR ICE CONTROL/CITY WIDE
53RD AVENUE FROM UNWERSITY TO CENTRAL:
HEIGHTS - ICE CONTROL
4 SALT SANDERS - 4 ON STREETS
ICE CONTROL OPERATIONS IN ALLEYS WILL BE CONDUCTED DURING
NORMAL WORK HOURS
FRIDLEY PLOWS - COLUMBIA
STINSON BLVD. FROM 37TM TO 40TM:
ICE CONTROL
9. 37TH AVENUE MAINTENANCE:
ST ANTHONY PLOWS - COLUMBIA HEIGHTS
· CENTRAL AVENUE TO STINSON BLVD. (2002-2003) COLUMBIA HEIGHTS
· MAIN STREET TO CENTRAL AVENUE (2002-2003) MINNEAPOLIS
(SEGMENTS ALTERNATE EACH YEAR)
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CITY COUNCIL LETTER
Meeting of:. 12/16/02
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
ITEM: RESOLUTIONS ORDERING PREPARATION OF BY: K. Hansen ~ BY:
FEASIBILITY REPORT(S) FOR ZONE 6B STREET DATE: 12/10/0~ DATE:
REHABILITATION PROGRAM
Background:
To comply with Minnesota State Statutes involving an assessed improvement project, a resolution must be passed by the City
Council calling for a report on the necessity, cost effectiveness and feasibility of the proposed improvement.
Analysis/Conclusions:
The attached resolution calls for the City Engineer to prepare the required report for the Zone 6B Street Rehabilitation Program.
Zone 6 has been amended by the Council (November 19, 2001 Work Session) into quadrants with Zone 6B represented by the area
7th to Monroe Streets, 40t~ to 42na Avenues and Quincy to Van Buren Streets, 40th to 41st Avenues. Zone 6A was completed in
2002.
Our proposed schedule calls for holding the improvement heating for the project on March 17, 2003. Under this schedule, the
project would be bid in April.
Recommended Motion: Move to waive the reading of Resolution 2002-74, there being ample copies available for the public.
Recommended Motion: Move to adopt Resolution No. 2002-74, being a Resolution ordering the preparation of a report for
proposed Zone 6B Street Rehabilitation Program.
KH:jb
Attachments:
Resolution
COUNCIL ACTION:
RESOLUTION NO. 2002-74
BEING A RESOLUTION ORDERING THE PREPARATION OF REPORTS
ON THE 2003 STREET REHABILITATION PROGRAM: ZONE 6B
WHEREAS, the City Council of Columbia Heights is proposing to rehabilitate local streets in the southeast
quadrant of Zone 6. Rehabilitation strategies include complete reconstruction, partial reconstruction or mill and
overlay.
WHEREAS, the City Council intends to assess the benefitted property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended),
and Section 103B.201 to 103B.251, as follows:
2003-02
ZONE 6B STREET REHABILITATION
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOTA that the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study and that
he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to
whether the proposed improvements are necessary, cost effective, and feasible and as to whether it should best be
made as proposed or in connection with some other improvement, and the estimated cost of the improvement as
recommended.
Dated this 16th day of December, 2002.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
BY
Mayor
Patricia Muscovitz, Deputy City Clerk
3CITY COUNCIL LETTER
Meeting of: 12/16/02
AGENDA SECTION: CONSENT AGENDA
NO:
ITEM: AUTHORIZE AN RFP FOR A SCADA SYSTEM
FOR THE WATER AND SEWER SYSTEM
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
DATE: 12/10/0~'°'''~
CITY MANAGER
DATE:
Background:
The City of Columbia Heights owns, operates and maintains its water distribution and sanitary sewer collection systems. The City
does not produce any water but purchases all of its fmished water from the City of Minneapolis. Because we purchase all of our
drinking or potable water, a master meter is used to record usage and is read monthly by Public Works for billing verification.
Remote facilities located throughout the city are used to distribute drinking water and collect sewer discharge flow. Two duplex
pumping stations are used to pump water to an elevated storage tank which is then distributed to one of two pressure zones in the
City. The sanitary sewer system collects flow largely by gravity. In areas where elevations do not allow collection by gravity,
sewer lift stations must be used. Columbia Heights has four duplex sanitary lift stations.
Analysis/Conclusions:
To provide reliable and consistent public utility service, both systems are electronically sensored and monitored. Each of the eight
remote sites above are sensored for operational conditions. These sensors transmit data back to a master panel located at Public
Works via radio frequency. The system monitors operational conditions and provides log reports on water usage. It also monitors
for failure conditions such as power outages, high or low water level, pump failure, and/or other control failures. Under an alarm
event, the master panel sends a signal which alerts Public Works (24/7) of the alarm for immediate attention. This total system can
be referred to as a "SCADA" System or Supervisory Control and Data Acquisition System.
Columbia Heights' existing system is over 20 years old and in need of replacement for a couple of main reasons:
Master Panel:
a. Parts: The master panel is over 20 years old and replacement parts are no longer made. Public Works has found
and been working with a vendor who has been able to make repairs from disposed panels or adapting circuit
boards. The vendor has indicated that parts are scarce or completely unavailable.
Failures: The master panel is no longer reliable. For the first 11 months of 2002, 101 alarm events were
recorded. The vast majority of these were "ghost" or untraceable alarms occurring at the Master Panel. It is also
important to recognize that most of these alarms occur outside of normal working hours, requiring overtime
callouts.
COUNCIL ACTION:
3CITY COUNCIL LETTER
Meeting of:
12/16/02
AGENDA SECTION: CONSENT AGENDA
NO:
ITEM: AUTHORIZE AN RFP FOR A SCADA SYSTEM
FOR THE WATER AND SEWER SYSTEM
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
DATE: 12/10/02
CITY MANAGER
BY:
DATE:
Continued - Authorize RFP for a SCADA Sysstem
Page 2
Remote Facility Radios:
Failure and Pans: A situation was brought to our attention in 2002 that apparently had been occurring over a
long period of time. The City's radio system has been causing interference with the State Patrol Communications
Radios. The City was, at some time, assigned a split frequency license which the FCC will no longer provide.
The radios are also obsolete for which we cannot get spare parts. We currently have two remote facilities that are
no longer monitored due to radio failure and the inability to repair them (see attached letter dated 9/17/02 from
Connelly Electronics).
b. Radio Frequency: In order to get a license for a new frequency, a "path study" must be conducted included in
the FCC application. New frequencies are not compatible with the existing master panel.
Repair Costs:
Our records indicate that the following costs have been expended to keep the system rtmning:
1998: $2,448
1999 $3,353
2000 $4,294
2001 $7,700
2002 $6,422(to date)
Due to the age of the system and scarcity of parts, repair costs are not likely to decline. As a result of September 11,
2001, the Federal Government has mandated that every water utility must conduct a security review of their water
system. When considering a new SCADA System, the review should be conducted during the planning or
development stage in order to include desired security improvements in the overall project.
COUNCIL ACTION:
3CITY COUNCIL LETTER
Meeting of: 12/16/02
AGENDA SECTION: CONSENT AGENDA
NO:
ITEM: AUTHORIZE AN RFP FOR A SCADA SYSTEM
FOR THE WATER AND SEWER SYSTEM
ORIGINATING DEPARTMENT:
PUBLIC WORKS
BY: K. Hansen
DATE: 12/10/02
CITY MANAGER
BY:
DATE:
Continued - Authorize RFP for a SCADA System
Page 3
Staff recommends conducting a Project Development Study which would include:
SCADA System Replacement
Radio Path Report
Utility Security Review
Funds for a SCADA Replacement Report were budgeted in the 2002 Sewer and Water Departments.
Requested Action:
Authorize Staffto prepare an RFP for a Project Development Report for a SCADA System for the City Utility System.
KH:jb
Attachment
9/17/02 Connelly Letter
COUNCIL ACTION:
CONNELLY INDUSTRIAL ELECTRONICS
9/17/02
Lauren McClanahan
Public Works Superintendent
637 38t~ Avenue NE
Columbia Heights, MN 55421-3806
Ref. SCADA System
SEP I $ 200~
PUBLIC WORKS
Lauren,
I wanted to put onto paper what I said to you Saturday during your'most recent SCA_DA
system failure.
As you are aware, Silver Lake Generator and Silver Lake Lift Station are no longer part
of your SCADA system. This is because the radios are obsolete. Motorola has refused to
xvork on them. They are also uncomfortable with the FCC assigned split frequency that
these radios operate on. As your radios fail, your SCADA system xvill be scaled back.
In an attempt to find new radios, you will run into this odd frequency trouble, and any
radio that you use as a system replacement will be incompatible to your new SCADA
system.
Your frequency is in the 100mhz range. This provides you long range from radio to radio
on any given power. Most likely a new frequency will be in the 400mhz or 900mhz
range. The higher the frequency, the shorter the radio to radio range is on that same
power level. In other words you will likely have to have a system that involves some
repeating to make it to all your sites.
Sorry I don't have xvonderful news for you. I would urge the City to press forward on a
new SCADA system as soon as possible. As was evident Saturday, this system is getting
tired.
Sincerely, .-
·
Robert R. Connelly
1877 BUERKLE ROAD, WHITE BEAR LAKE, M~NNESOTA55~:3 · PHONE (65) 773-5422 · FAN(35~) 773-5423
CITY COUNCIL LETTER
Meeting of: 12/16/02
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~-A ~'~ PUBLIC WORKS ~~/~ ~
ITEM: AWARD OF BID FOR HUSET PARK MASTER BY: K. Hansen ~ BY:
PLAN DATE: 12/10/02 ~ DATE:
This item was tabled for a period of 60 to 90 days from the August 12, 2002 regular meeting.
Back~round:
The Park & Recreation Commission directed staff to prepare Request for Proposals (RFP) at their July 2001 regular meeting. Staff
prepared and sent out copies of the RFP to eight firms, a copy of which is attached. Three proposals were submitted meeting the
requirements stated in the RFP. Twenty thousand dollars has been budgeted in the 2002 Public Works Parks budget for this work.
The Council, at its meeting of August 12, 2002, moved to table the acceptance of proposals for a period of 60-90 days until
additional reformation was available for the City of Columbia Heights' Industrial Area market study.
Analysis/Conclusions:
The intent of a Master Plan for Huset Park is to provide a detailed plan of the entire park to work from. With financial constraints,
complete redevelopment of the park is unlikely. Therefore, it is the desire of the Park and Recreation Commission and City Staff to
have a detailed working plan to rehabilitate or rebuild elements of the park in phases, as funding becomes available. The Master
Plan will also provide cost estimates of each park element or amenity and provide an evaluation of financing options for the short
and long term redevelopment plan.
A primary component of the plan will include public participation in development and review of site layouts. These will ultimately
be narrowed down, refined, and then reviewed by the Park & Recreation Commission for recommendation on to the City Council.
An additional component of the plan will be an initial review of the surface hydrology and how those needs, such as storm water
ponding, will fit into the park setting. Based upon the final Master Plan, staff has also requested assistance for the preparation of a
grant application to the MNDNR through one of their annual funding programs.
Staff has reviewed each of the proposals and prepared a ranking grid based upon the criteria given in the RFP. On this basis, city
staffand the Park & Recreation Commission are recommending the fn-m of Bonestroo, Rosene and Andedik (BRA) to complete
the Huset Park Master Plan. We feel that BRA had the best understanding and approach to the Master Plan project, had excellent
references and the best overall and/or related experience in the park planning and master planning as requested in the RFP. BRA
has also performed the City's Storm water related engineering over the last 4 years and has performed study in the Van Buren and
Huset area.
Recommended Motion: Move to accept the proposal from BRA for the Huset Park Master Plan based upon their proposal dated
June 28t~, 2002, in an amount not exceed $19,467; and, furthermore, to authorize the Mayor and City Manager to enter into an
agreement for the same.
KH:jb
Attachments: Ranking Grid
COUNCIL ACTION:
0 C~ O0
CITY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA ORIGINATING CITY MANAGER
SECTION: DEPARTMENT: APPROVAL
NO: .~ -A - ~ q Fire
ITEM: Establish Hearing Dates BY: Charlie ThompsonDAT.. /~ BY:E~/~~
License Revocation, Rental Properties DATE: December 11, 2002 .
No:
Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested
against the following owners regarding their rental property for failure to meet the requirements of the Residential
Maintenance Codes.
1. Nancy Abbott ................................................................ 1429 42nd Avenue NE
RECOMMENDED MOTION: Move to Establish a Heating Date of January 13, 2003 for Revocation or
Suspension ora License to Operate a Rental Property within the City of Columbia Heights against Nancy Abbott
at 1429 42nd Avenue NE.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting off December 16, 2002
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: . _.~' A~ 2.~ License Department APPROVAL
ITEM: License Agenda BY: Shelley Hanson )~X~, DATE~c'~/~~
NO: DATE: December 13, 2002 BY:
BACKGROUND/ANALYSIS
Attached is the business license agenda for the December 16, 2002 City Council meeting.
This agenda includes Contractor Licenses for calendar year 2003 in addition to the renewals for Fuel
Dispensing Devices, Games of Skill, Pool Hall, Cigarette/Tobacco Sales, Off Sale Beer, Liquor License for
BW3, Pet Shop, Secondhand Dealer, and License for Courtesy Benches.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for December 16, 2002 as
presented, regarding the new licenses for 2003.
COUNCIL ACTION:
TO CITY COLrNCIL December 16, 2002
*Signed Waiver Form Accompanied Application
2003 BUSINESS LICENSE AGENDA
APPROVED BY
BUILDING OFFICIAL
CONTRACTORS
Construction 70 Inc.
*B.W.E. Construction
*McGough Construction
*Vera Construction Inc.
*Terra Firma Estates
Wallmaster Home Imp
*Kraus Anderson Construction
*Aqua Star Plumbing
*R.J. Miller Plumbing
*Randy Land & Sons
*McGuire & Sons
*Norblom Plumbing
LeVahn Bros. Plumbing
*Bonfe's Plumbing & Heating
*Richmond & Sons dba
Golden Valley Heating
*Riccar Heating
*Royalton Heating
*Mid City Mechanical
Centerpoint Energy/Blaine Htg
*River City Sheet Metal
Ron's Mechanical
*Air Mechanical
*Home Energy Center
*Yale Inc.
*Centraire Heating
*Quality Refrigeration
*South-town Refrigeration
*Metropolitan Mechanical
*LBP Mechanical
*Louis DeGidio Services
*Amtech/Suburban Lighting
*SignArt Co Inc.
*Crosstown Sign Inc
*Northeast Tree & Timber
*Payless Tree Service
*Aaspen Tree Service
*The Davey Tree Expert Co
*Carl Bolander & Sons
*Asphalt Driveway Co.
*Neeck Construction Inc
*Holmlund Masonry
*Ashland Enterprises
LICENSED AT
2808 Anthony Ln So.
476 Hawthorn Rd, Lino Lk
2737 Fairview Ave No, St Paul
2616 Victory Memorial Dr
750 NW 4th St, New Brighton
1197 Payne Ave, St Paul
525 So 8th St, Mpls
24630 114th St, Zimmerman
834 40th Avenue, Mpls
1501 W. Broadway, Mpls
605 12th Ave So, Hopkins
2905 Garfield Ave So, Mpls
12700 Bass Lake Rd, Maple Gr
505 Randolph Ave, St Paul
5182 W Broadway
2387 Station Pkwy NW
4120 85th Ave No, Brk Pk
9103 Davenport St, Blaine
13562 Central Ave, Anoka
9928 Bluebird St NW
12010 Old Brick Yard Rd, Shak
16411 Aberdeen St, Ham Lk
15200 25th Ave N #128, Ply
9649 Girard Ave So, Bloom
7402 Washington Ave
6237 Penn Ave S #100, Richfd
5610 W 36th St, St Louis Pk
7340 Washington Ave So
315 Royalston Ave No. Mpls
21033 Heron Way, Lakeville
6077 Lake Elmo Ave No, Still
2170 Dodd Rd, Mendota Hts
16307 Aberdeen St NE Ham Lk
2527 Jackson St, Mpls
8017 Jocelyn Ave So, Cott Gr
970 Wayzata Blvd, Wayzata
1500 N Mantua St, Kent OH
251 Starkey St, St Paul
1211 E Hwy 36, St Paul
3989 Central Ave, Col. Hts.
2208 N. 2nd St, Mpls
6440 Baker Ave, Fridley
FEES
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
$50.00
FIRE
POLICE
POLICE
POLICE
*K.M.Nelson Stucco
*North Country Concrete Inc
*Belair Builders Inc.
FUEL DISPENSING DEVICES
Jeff, Bobby & Steve's
GAMES OF SKILL
*Jubilee Music Co.-Tycoons
*Jimmy's Pro Billiards (30)
*Mendota Valley Amusements for
VFW
BW3
POOL HALL
*Jimmy's Pro Billiards
CIGARETTE/TOBACCO SALES
*My Tobacco Store
*Colurnbia Heights Liquor Stores
*Rainbow Foods
*Jeff, Bobby & Steve's
*Hot Market
*Oasis Market
18663 Simonet Dr, Elk River
7040 143rd Ave NW, Ramsey
2200 Old Highway 8, New Br
3701 Central Ave
1387 E Cope Ave
4040 Central Ave
4446 Central Ave
4811 Central Ave
4040 Central Ave
4921 Central Ave
all 3 sites
4300 Central Avenue
3701 Central Avenue
5011 University Ave
4001 University Ave
$50.00
$50.00
$50.00
$160.00
$50.00
$465.00
$45.00
$150.00
$100.00
$200.00
Fee Waived
$200
$200
$200
$200
POL, FIRE,BLDG
POL,FIRE,BLDG
POLICE
ENG
POL, FIRE,BLDG
OFF SALE BEER
*Jeff, Bobby. & Steve's
LIQUOR LICENSE/SUNDAY
*Sally Smith/BW3
PET SHOP LICENSE
*Exotic Pet Supply
COURTESY BENCHES
US Bench Corp
3701 Central Ave
4811 Central Ave
4940 Central Ave
3300 Snelling Ave, Mpls
SECONDHAND DEALER
*Nash Sales dba Unique ThriR Store 2201 37th Ave, Col. Hts
Michelle Bingham dba Hair Studio 425 40th Avenue
$150.00
$8200.00
$50.00
$450.00
$100.00
$100.00
license agenda
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Check Number [ 01Dfo/ through [ ~) I 533"~
in the amount of S ~,
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
ACS FINANCIAL SYSTEM
12/13/2002 11:33:46 Check History
CITY OF COLUMBIA HEIGHTS
GL050S-V06.40 COVERPAGE
GL540R
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Report Selection:
Optional Report Title ....... 12/16/02 COUNCIL LISTING
INCLUSIONS:
Fund & Account .............. thru
Check Date ..................
Source Codes ................
Journal Entry Dates .........
Journal Entry Ids ...........
Check Number ................
thru
thru
thru
thru
101051 thru 101337
Project N ..............
Vendor ......................
Invoice .....................
Purchase Order ..............
Bank ........................
Voucher ....................
Released Date ...............
Cleared Date ................
thru
thru
thru
thru
thru
thru
thru
thru
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI
J COUNCIL 02 P4 N S 6 066 10
ACS FINANCIAL SYSTEM
12/13/2002 11
Check History
12/16/02 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.40 PAGE 1
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
AFFINITY PLUS FEDERAL CR 101051 400.00
FIRST COMMUNITY CREDIT U 101052 2,300.00
ICMA RETIREMENT TRUST 45 101053 9,971.32
MN CHILD S~PORT PAYMENT 101054 678.81
ORCHARD TRUST COMP~hNY 101055 7,065.50
PERA 101056 28,911.47
SAMS CLUB 101057 210.00
UNITED WAY 101058 39.00
VANTAGEPOINT TRANSFER - 101059 225.00
WELLS FARGO - PAYROLL AC 101060 158,522.14
WI DEPARTMENT OF REVENUE 101061 323.74
AARP 101062 290.00
ALL SAFE FIRE & SECURITY 101063 230.04
AT & T CONSUMER LF~SE 101064 47.82
B & H 101065 313.89
BELLBOY BAR SUPPLY 101066 495.27
BELLBOY CORPORATION 101067 3,946.10
BOSSHARDT/VIOLET 101068 122.41
BRADLEY REAL ESTATES INC 101069 11,344.47
CENTER POINT ENERGY MINN 101070 6,344.82
COCA-COLA BOTTLING MIDWE 101071 2,536.07
COLUMBIAHEIGHTS I 101072 4,520.46
FBIRA 101073 20.00
FINE WINES FROM EUROPE 101074 340.00
FIRSTECH COMPUTER 101075 2,698.35
FRITZ COMPANY INC 101076 1,408.35
GENUINE PARTS/NAFA AUTO 101077 98.49
GOTLER/PAUL 101078 104.50
GPu~ND PERE WINES 101079 133.00
GRIGGS-COOPER & CO 101080 36,221.20
HOSPITALITY SUPPLY COMPA 101081 84.14
JOHNSON BROS. LIQUOR CO. 101082 2,093.64
JOHNSON/THOMAS M 101083 117.70
METROCALL - ATT MESSAGIN 101084 88.32
MINNESOTA CROWN DISTRIBU 101085 1,859.00
MINNESOTA WINEGROWERS CO 101086 166.00
MOELLER/KAREN 101087 90.27
NAWROCKI/BRUCE 101088 708.72
NEEDHAM DISTRIBUTING CO 101089 119.00
NEW FRANCE WINE COMPANY 101090 612.00
OFFICE DEPOT 101091 34.69
PAUSTIS & SONS 101092 2,122.30
PEPSI-COLA-7 UP 101093 646.32
PETTY CASH - KAREN MOELL 101094 99.86
PHILLIPS WINE & SPIRITS 101095 5,849.45
PLUNKETT'S, INC 101096 89.67
QUALITY WINE & SPIRITS 101097 17,914.94
Acs FIN CI L SYSTEM
12/13/2002 11
Check History
12/16/02 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.40 PAGE 2
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
QWEST COMMUNICATIONS
QWEST DEX
ROBILLARD/JOANNE
ST PaUl FESTIVAL & HERIT
STAGES THEATER COMPANY
UNITED RENTALS
UNIVANCE - ACCTS RECEIV
VERIZON DIRECTORIES CORP
WINDSCHITL/KEITH
WINE COMPANY/THE
XCEL ENERGY (N S P)
NORTHEAST STATE BANK
ANDERSON/NORANDA
BELLBOY CORPORATION
CITY OF NEW BRIGHTON
ELRITE/WILLIAM
FEHST/WALTER
FIRE MARSHALS ASSOC OF M
FIRSTECH COMPUTER
GENUINE PARTS/NAPA AUTO
GRIGGS-COOPER & CO
HANSEN/KEVIN
JOHNSON BROS. LIQUOR CO.
JOHNSON/THOMAS M
KUEHN/JEAN
PETTY CASH - JEAN ANDRES
PETTY CASH - KELLY BECKE
POSTAGE BY PHONE REVERSE
QUALITY WINE & SPIRITS
VERIZON WIRELESS
WINDSCHITL/KEITH
CHOICE POINT SERVICES
CRELLY/JOHN
ELECTION SYSTEMS & SOFTW
FAMBEGBE/ROBERT
FATHALLAH/RATEM
GENUINE PARTS/NAPA AUTO
JOHNSON/DENISE
JOHNSON/THOMAS M
LkKE COUNTRY CHAPTER
MN FIRE SERVICE CERTIFIC
MOELLER/EAREN
NAWROCKI/BRUCE
PAUSTIS & SONS
PEPSI-COLA-7 UP
PETTY CASH - KAREN MOELL
PETTY CASH - KELLY MERTE
101098 107.27
101099 155.30
101100 125.00
101101 335.00
101102 159.60
101103 426.94
101104 45.22
101105 35.65
101106 2.66
101107 2,489.25
101108 16,649.23
101109 2,000,000.00
101110 44.00
101111 1,363.75
101112 2,677.50
101113 39.96
101114 361.07
101115 100.00
101116 250.00
101117 72.80
101118 35,959.01
101119 134.13
101120 36,309.26
101121 500.00
101122 32.96
101123 134.28
101124 2.99
101125 6,000.00
101126 26,134.01
101127 17.00
101128 3.90
101129 88.00
101130 322.11
101131 159.81
101132 33.47
101133 200.00
101134 324.92
101135 98.58
101136 59.99
101137 50.00
101138 50.00
101139 72.00
101140 663.58
101141 2,284.16
101142 125.15
101143 98.41
101144 110.52
ACS FINANCIAL SYSTEM
12/13/2002 11
Check History
12/16/02 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.40 PAGE 3
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
PHILLIPS WINE & SPIRITS
SAM'S CLUB
SCHENK/THOMAS
SHIRE/MARYANN
SNELL/N~NCY
STAR TRIBUNE
VERI ZON WIRELESS
VISA
WINDSCHITL/KEITH
XCEL ENERGY (N S P)
AFFINITY PLUS FEDEPOk5 CR
FIRST COMMUNITY CREDIT U
HEALTH P~TNERS
ICMA RETIREMENT TRUST 45
JEFFERSON PILOT
MN CHILD SUPPORT PAYMENT
ORCHARD TRUST COMPANY
PERA
PUBLIC MANAGERS ASSOCIAT
UNION 320
UNITED WAY
VANTAGEPOINT TRANSFER -
WELLS FARGO - PAYROLL AC
WI DEPARTMENT OF RE~V_~JE
ACCENT PROMOTIONS INC
ACE HARDWARE
ADAM'S PEST CONTROL, INC
ALL SAFE FIRE & SECURITY
ALL SAINTS BRAND DISTRIB
AMERICAN ENGINEERING TES
AMERICAN PUBLIC WORKS AS
AMERICAN WATER WORKS ASS
AMERIPRIDE
ANCHOR PAPER
ANOKA COUNTY
ANOKA COUNTY ELECTIONS
kNOKA COUNTY LIBRARY
ANOKA HENNEPIN TECH COLL
ARCTIC GLACIER
ARMOR SECURITY INC
ASPEN MILLS, INC.
B~JiER & TAYLOR
BAKER & TAYLOR ENTERTAIN
BARNA GUZY & STEFFEN LTD
BATTERIES PLUS
BATTERY CITY INC
BELLBOY BAR SUPPLY
101145 48,192.93
101146 106.64
101147 12.62
101148 2.81
101149 100.00
101150 392.00
101151 143.19
101152 350.00
101153 92.34
101154 50.28
101155 400.00
101156 2,350.00
101157 55,564.40
101158 10,434.81
101159 619.98
101160 756.81
101161 7,115.50
101162 27,437.21
101163 40.00
101164 1,203.16
101165 39.00
101166 225.00
101167 152,513.41
101168 299.77
101169 68.16
101170 319.25
101171 66.56
101172 605.94
101173 210.92
101174 5,115.10
101175 985.00
101176 395.00
101177 115.14
101178 86.00
101179 136.99
101180 6,823.00
101181 8,377.80
101182 1,305.00
101183 343.12
101184 111.82
101185 2,222.00
101186 508.27
101187 369.53
101188 15,081.49
101189 58.56
101190 158.73
101191 37.56
ACS FINANCIAL SYSTEM
12/13/2002 11
Check History
12/16/02 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.40 PAGE 4
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
BIFF'S,INC. 101192 293.58
BITUMINOUS ROADWAYS, INC 101193 3,110.00
BOOK WHOLESALERS INC 101194 45.33
BOOKS ON TAPE INC 101195 50.40
BOYER TRUCK PARTS 101196 1,019.50
BRAKE & EQUIPNENTWAREHO 101197 41.76
BREDEMUS HARDWARE COMPAN 101198 65.82
BRODART 101199 23.98
BROWNING-FERRIS INDUSTRI 101200 233.59
BUILDING FASTENERS 101201 12.18
CADD/ENGINEERING SUPPLY 101202 46.33
CAMDEN PET HOSPITAL 101203 1,047.00
CATCO PARTS SERVICE 101204 232.48
CENTER POINT ENERGY MINN 101205 77.73
CHEMSEARCH 101206 135.50
CHILDREN' S BOOK COUNCIL 101207 62.70
CHISAGO LAKES DISTRIBUTI 101208 2,001.00
CIGNA BEHAVIORAL HF~TH 101209 532.53
CINTAS FIRST AID & SAFET 101210 123.98
CITY WIDE LOCKSMITHING 101211 343.35
CLARK PRODUCTS INC 101212 468.96
COLUMBIA HGTS-FRIDLEY KI 101213 500.00
COLUMBIA PARK CLINIC 101214 244.00
COLUMBIA PARK MEDICAL GR 101215 1,548.05
COMM CENTER 101216 382.34
COMO ENVIRONMENTAL DIVIS 101217 147.50
COMPUSA 101218 96.83
CONNELLY INDUSTRIAL ELEC 101219 284.50
CONSUMER GUIDE 101220 99.00
COPY EQUIPMENT INC 101221 634.91
CREIGHTON BRADLEY GUZZET 101222 875.27
CREST VIEW CORPORATION 101223 15,128.46
CSC CREDIT SERVICES 101224 25.00
DALCO ENTERPRISES INC 101225 659.65
DANKAOFFICE IMAGING 101226 35.94
DAVIES WATER EQUIPMENT C 101227 45.82
DELEGARD TOOL CO. 101228 129.54
DEMCO 101229 87.47
DISPLAY SALES 101230 938.27
EAST SIDE BEVERAGE CO 101231 52,423.30
EHLER & ASSOCIATE-PUBLIC 101232 1,053.75
EMBEDDED SYSTEMS 101233 792.00
FIDELITY SERVICES INC 101234 4,728.22
FLEX COMPENSATION, INC 101235 168.00
FRIDLEY-COLUMBIA HEIGHTS 101236 500.00
FRIDLEY/CITY OF 101237 945.00
G & K SERVICES 101238 546.55
ACS FINANCIAL SYSTEM
12/13/2002 11
Check History
12/16/02 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.40 PAGE 5
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
GALE GROUP/THE 101239 44.17
GARELICK STEEL CO 101240 5.35
GENUINE PARTS/NAPA AUTO 101241 58.38
GILLUND ENTERPRISES 101242 82.35
GOODIN CO. 101243 208.40
HACH COMPANY 101244 39.94
HARVEST INTERIORS 101245 1,049.00
HEIGHTS ELECTRIC INC. 101246 565.58
HOHENSTEINS INC 101247 8,960.55
HOISINGTON KOEGLER GROUP 101248 21,743.12
HOME DEPOT ~2802 101249 342.08
IKON OFFICE SOLUTION 101250 291.79
INSTRUMENTAL RESEARCH IN 101251 136.24
INTEGRATED LOSS CONTROL 101252 602.00
IPC PRINTING 101253 673.97
J-CRAFT INC 101254 14.76
JINDRA/PATRICIA 101255 70.00
KENNEDY & GRAVEN 101256 210.25
KUETHER DIST. CO. 101257 64,101.83
LAWRENCE RAGAN COMMUNICA 101258 99.00
LBP MECHANICAL INC 101259 558.00
LUBE-TECH 101260 629.67
MAC QUEEN EQUIPMENT CO. 101261 596.01
MARK VII DIST. 101262 41,867.42
MCCLELLAN SALES 101263 1,304.63
MCI WORLDCOM COMM SERVIC 101264 12.02
MEDTOX LABORATORIES, INC 101265 172.50
MEDTRONIC PHYSIO CONTROL 101266 168.00
MENARDS CASHWAY LUMBER-F 101267 239.64
MES-MINNESOTA 101268 1,051.83
METRO CASH REGISTER SYST 101269 175.74
METROCALL - ATT MESSAGIN 101270 14.60
MID CITY MECHANICAL 101271 190.00
MIDWAY FORD 101272 283.59
MINITEX - ATTN MARY GARC 101273 197.00
MINNEAPOLIS OXYGEN CO. 101274 49.88
MINNEAPOLIS SAW CO. 101275 2,268.45
MINNESOTA DARE OFFICERS 101276 255.00
MINNESOTA STATE TREASURE 101277 253.03
MINNESOTA'S BOOKSTORE 101278 46.30
MITEL 101279 8,142.00
MN CHIEFS OF POLICE ASSO 101280 29.36
MN DEPT OF ADMINISTRATIO 101281 37.00
MN HISTORICAL SOCIETY 101282 250.00
MORNINGSTAR INC 101283 795.00
MORRELL & MORRELL INC 101284 1,760.20
MYERS TIRE SUPPLY COMPAN 101285 36.84
ACS FINANCIAL SYSTEM
12/13/2002 11
Check History
12/16/02 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.40 PAGE 6
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
NATIONAL ARBOR DAY FOUND
NATIONAL SAFETY COUNCIL
NELSON CHEESE AND DELI
NEWQUIST & EKSTRUM, C}{~R
NOR~{ERN TOOL & EQUIPMEN
NOR~T~AY LANDSCAPING &
O' GARA/ANDREW
OFFICE DEPOT
PARK SUPPLY INC
PC SOLUTIONS
PEPSI-COLA-7 UP
PERRY'S CENTRAL SERVICES
PETERSON/RONALD
PETTY CASH - KAREN MOELL
PIONEER PRESS
PIONEER PRESS
PLETSCHERS
QUICKSILVER EXPRESS COUR
RAPID GRAPHICS & MAILING
RAPIT PRINTING - FRIDLEY
RESOURCE DOCUMENTS & ADV
RETAIL DATA SYSTEMS OF M
ROSANDER/MELISSA
ROTO-ROOTER
RUETTIMANN/ROBERT
SCHINDLER ELEVATOR CORP
STATE OF MINN-DEPT OF CO
STREICHER'S GUN'S INC/DO
SUN PUBLICATION
SYSTEMS SUPPLY INC.
TRANS-ALARM INC
TROPHIES BY LINDA
TWIN CITY GARAGE DOOR CO
UNIFORMS UNLIMITED INC
UNITED RENTALS
UPSTART
URS BRW INC
VAN-O-LITE
VECTOR INTEPJIET SERVICES
VERIZON WIRELESS
VIKING ELECTRIC SUPPLY
WAGER'S INC.
WELLE AUTO SUPPLY INC
WW GRAINGER, INC
XCEL ENERGY (N S P)
YOUNG/KATHY
ZARNOTH BRUSH WORKS, INC
101286 15.00
101287 200.00
101288 38.02
101289 100.00
101290 113.92
101291 130.00
101292 55.00
101293 468.23
101294 95.36
101295 258.80
101296 597.00
101297 118.00
101298 69.22
101299 100.00
101300 26.33
101301 52.39
101302 36.21
101303 36.60
101304 4,491.00
101305 205.65
101306 429.64
101307 656.78
101308 780.00
101309 118.95
101310 35.00
101311 372.96
101312 819.04
101313 4,680.50
101314 220.55
101315 508.78
101316 261.76
101317 138.45
101318 103.62
101319 0.00
101320 0.00
101321 0.00
101322 0.00
101323 31.96
101324 150.00
1.01325 629.87
101326 5.12
101327 348.16
101328 46.48
101329 295.78
101330 6.53
101331 454.25
101332 606.28
ACS FINANCIAL SYSTEM
12/13/2002 11
Check History
12/16/02 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.40 PAGE 7
BANK VENDOR
CHECK NUMBER AMOUNT
BANK CHECKING ACCOUNT
ZIEGLER INC 101333 87.05
UNIFORMS UNLIMITED INC 101334 87.02
UNITED RENT, S 101335 274.76
UPSTART 101336 53.66
URS BRW INC 101337 47,171.12
3,120,159.82 ***
Acs ~IN~C~ SYSTm
12/13/2002 11
BANK VENDOR
REPORT TOTALS:
Check History
12/16/02 COUNCIL LISTING
CITY OF COLUMBIA HEIGHTS
GL540R-V06.40 PAGE 8
CHECK N-O~ER AMOUNT
3,120,159.82
RECORDS PRINTED - 001644
ACS FINANCIAL SYSTEM
12/13/2002 11:33:49
FUND RECAP:
FUND DESCRIPTION
101 GENEP~AL
201 COMMUNITY DEVELOPMENT FUND
203 PARKVIEW VILLA NORTH
204 ECONOMIC DEVELOPMENT AUTH
213 PARKVIEW VILLA SOUTH
225 CABLE TELEVISION
226 SPECIAL PROJECT REVENUE
235 RENTAL HOUSING
240 LIBRARY
250 COL HGHTS AFTER SCHOOL ENRI
265 CONFISCATED/FORFEITED PROP
270 DARE PROJECT
276 LOCAL LAW ENFORCE BLK GRANT
401 CAPIT~ IMPROVEMENTS
402 STATE AID CONSTRUCTION
405 DOWNTOWN MAINTENANCE
420 CAP IMPROVEMENT-DEVELOPMENT
601 WATER UTILITY
602 SEWER UTILITY
603 REFUSE FUND
604 STORM SEWER UTILITY
609 LIQUOR
701 CENTRAL GARAGE
720 DATA PROCESSING
880 PERMIT SURCHARGE
883 CONTRIBUTED PROJECTS-GEN
885 ESCROW
886 INVESTMENT TRUST
887 FLEX BENEFIT TRUST FUND
TOTAL ALL FUNDS
Check History
DISBURSEMENTS
80,481.44
3,560.85
16,862.13
898.57
9,366.13
977.65
117.10
440.32
14,175.28
3,265.23
100.00
255.00
2,830.77
68.16
53,150.21
1,548.05
22,710.57
4,385.84
2,673.80
3,770.52
1,731.97
419,045.49
7,517.57
758.80
253.03
1,759.00
459,322.06
2,000,000.00
8,134.28
3,120,159.82
CITY OF COLUMBIA HEIGHTS
GL060S-V06.40 RECAPPAGE
GL540R
BAI~K RECAP:
BANK NAME
................................
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
DISBURSEMENTS
3,120,159.82
3,120,159.82
CITY COUNCIL LETTER
Meeting of December 16, 2002
AGENDA Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER
SECTION:
NO: ~ . ~ Fire APPROVAL
NO: DATE: December 11, 2002 DATE:
2002-g0
Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against
Russell Waletski regarding rental property at 4637-4639 Pierce Street NE. for failure to meet the
requirements of the Residential Maintenance Codes.
RECOMMENDED MOTION: Move to waive the reading of Resolution No.2002- g 0 there being ample
copies available to the public. '
RECOMMENDED MOTION: Move to adopt Resolution No. 2002-c6~) , Resolution of the City Council of
the City of Columbia Heights Approving Revocation Pursuant to Or~tinance Code Section 5A.408(1) of the
Rental License held by Russell Waletski Regarding Rental Property at 4637-4639 Pierce Street NE.
COUNCIL ACTION:
RESOLUTION 2002-80
RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA
HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE
SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE
HELD BY RUSSELL WALETSKI (HEREINAFTER "LICENSE HOLDER").
WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY
LOCATED AT 4637-4639 PIERCE STREET NE, COLUMBIA HEIGHTS,
MINNESOTA,
AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION
5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR
THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE
LICENSE HOLDER ON OCTOBER 30, 2002 OF A PUBLIC HEARING TO BE HELD
ON DECEMBER 16, 2002.
NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL
ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE
CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING:
FINDINGS OF FACT
That on July 23, 2002, Gary Gorman and John Larkin, inspectors for the City of
Columbia Heights, inspected the property and noted six violations. Compliance
orders listing the violations were mailed by regular mail to the owner at the address
listed on the Rental Housing License Application.
That on October 3, 2002, Gary Gorman and John Larkin, inspectors for the City of
Columbia Heights, reinspected the property and noted that four violations remained
uncorrected. Compliance orders listing the violations were mailed byregular mail to
the owner at the address listed on the Rental Housing License Application.
That on October 30, 2002, Gary Gorman and John Larkin, inspectors for the City of
Columbia Heights, reinspected the property and noted that four violations remained
uncorrected. Compliance orders listing the violations were mailed byregular mail to
the owner at the address listed on the Rental Housing License Application and copies
were mailed to the tenants.
That on November 20, 2002, Gary Gorman and John Larkin, inspectors for the City
of Columbia Heights, reinspected the property and noted that four violations
remained uncorrected. Compliance orders listing the violations were mailed by
certified mail to the owner at the address listed on the Rental Housing License
Application.
That on December 5, 2002, Gary Gorman and John Larkin, inspectors for the City of
Columbia Heights, reinspected the property and noted that four violations remained
uncorrected.
That based upon said records of the Enforcement Officer, the following conditions
and violations of the City's Residential Maintenance Code were found to exist, to-
wit:
A. FAILURE TO CORRECT VIOLATION OF THE RESIDENTIAL
MAINTENANCE CODE
i. Shall replace the missing outlet cover in the dining room.
ii. Shall replace the upstairs smoke detector. No test button not an
acceptable device ..... as of 10/3/2002 - new smoke detector up, is
ok, please take down the old one or have it repaired.
iii. Shall replace the front storm door that is missing .... as of
10/3/2002 .... remove the old storm door frame. You do not need a
storm door with a metal door.
iv. Shall repair the rear storm door...as of 10/3/2002 .... remove the
old storm door frame. You do not need a storm door with a metal
door.
B. FAILURE TO SUBMIT REINSPECTION FEES OF $800.00
That all parties, including the License Holder and any occupants or tenants, have
been given the appropriate notice of this hearing according to the provisions of the
City Code Section 5A.306(1) and 5A.303(1)(d).
CONCLUSIONS OF COUNCIL
That the building located at 4637-4639 Pierce Street NE. is in violation of the
provisions of the Columbia Heights City Code as set forth in the Compliance Order
attached hereto,
That all relevant parties and parties in interest have been duly served notice of this
hearing, and any other hearings relevant to the revocation or suspension of the license
held by License Holder.
That all applicable rights and periods of appeal as relating to the license holder,
owner, occupant, or tenant, as the case may be, have expired, or such rights have
been exercised and completed.
ORDER OF COUNCIL
The rental license belonging to the License Holder described herein and identified by
license number F5221 is hereby revoked/suspended (cross out one);
The City will post for the purpose of preventing occupancy a copy of this order on the
buildings covered by the license held by License Holder;
All tenants shall remove themselves from the premises within 60 days from the first
day of posting of this Order revoking the license as held by License Holder.
Passed this
__ day of December 2002
Motion by:
Second by:
Roll Call:
Attest:
Gary L. Peterson
Mayor
Patricia Muscovitz, Deputy City Clerk
CITY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA SECTION: CONSENT & ~ ORIGINATING DEPARTMENT: I CITY MANAGER, SI
NO: ~ CITY MANAGER'S , ~ APPROVAL , ,,I
DATE: 12-10-02
On or about March 1, 2002, City staff received notice from AT & T ~r~a~d that they would be
adjusting rates for basic service programming, installation, and\.~ociated equipment on or
about July 1, 2002. As a certified rate regulation authority, th~/City of Columbia Heights,
Minnesota (the ~City") may issue orders concerning AT&T Broadband's calculated rates for basic
service, installation and associated equipment. Basic service programming consists of over-the-
air broadcast stations, public, educational and government access channels, and any other
programming AT&T Broadband chooses to add to its basic tier of service. The City does not
regulate the rates for any programming not carried on the basic service tier, including (but not
limited to) programming offered on a pay-per-channel or pay-per-program basis. Under federal
law, the rates for all programming not included in the basic service tier are unregulated.
The rates implemented by AT & T Broadband on July 1, 2002, are:
PRIOR TO JULY 1, 2002 EFFECTIVE JULY 1, 2002
Basic Service $ 8.33 $ 8.87
Converter/Receiver $ 1.85 for Basic Only $ 2.00 for Basic Only
$ 3.80 all others $4.70 all others
Remote Control $ .35 $ .30
Hourly Service Charge $27.99 $27.99
Installation--Unwired Home $41.99 ~!.99:
Installation-Prewired Home $24.99 $~4;99
Installation-Additional Outlet- $13.49
Connect Initial ~13.49
Installation-Additional Outlet- $19.99 '
Connect Separate $I.9.99
Other Install--Relocate Outlet $18.99 $18.99
Connect VCR - Connect Initial $ 5.99 $ 5.99
Connect VCR - Connect Separate $12.99 $12.99
In accordance with federal law and its rate regulation policies and procedures, the City must
hold a public hearing on AT&T Broadband's March 2002 rate filing. At their meeting of November
25, 2002, the City Council established a public hearing date of Monday, December 16, 2002, at
7:00 p.m. or as soon thereafter as possible. The purpose of the public hearing is to provide
interested persons with an opportunity to express their views on the basic service programming
and equipment rates and installation charges AT & T Broadband calculated in its March 2002 rate
filing and implemented in July 2002. Any comments furnished at the hearing may be considered by
the City as it prepares appropriate rate orders. Notice of the public hearing was published in
the Focus Newspaper and appeared on the government and public access channels. Additionally,
notice of the hearing was placed on the City's website.
At the Telecommunications Commission meeting of October 17, 2002, Creighton Bradley & Guzzetta,
LLC (~CBG"), the City's telecommunications attorneys, presented five options from which the City
may select in addressing AT&T Broadband's pending rate filing: (A) do nothing (and allow the
company's basic service, equipment and installation rates to remain in effect until new rates
are established); (B) decertify (which would mean the City would no longer be empowered to
regulate rates); (C)perform no review and issues rate orders preserving the City's rights to the
extent possible (AT&T Broadband's rates would remain in effect, but the City would retain the
right to look at underlying data, calculations and assumptions in the context of a future rate
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: CITY MANAGER'S APPROVAL
NO: DATE: 12-10-02 E:
Page 2
filing); (D) perform an abbreviated review to determine if the 2001-2002 settlement has been
properly implemented; and (E) perform a full-blown rate review (as was done last year). The
Telecommunications Commission recommended that the City Council pursue Option C - perform no
review and issue rate orders preserving the City's rights to the extent possible. The benefit
of Option C is that the City would avoid the long and expensive process associated with a
detailed substantive review of AT&T Broadband's rate filing, while still preserving certain
fundamental rights. The drawback of this approach is that AT&T Broadband may appeal any rate
orders issued by the City to the Federal Communications Commission. That said, the City is not
required to respond to any appeal filed by AT&T Broadband.
CBG has already provided draft rate orders to AT&T Broadband for consideration. CBG is
currently in the process of trying to negotiate rate order terms that are acceptable to both
AT&T Broadband and the City. If the City ultimately opts to issue rate orders, those orders
must be adopted before March 1, 2003.
RECOMMENDED MOTION: Move to close the public hearing, as interested parties have had an
opportunity to express their views on the basic programming and equipment rates and installation
charges AT & T Broadband calculated in its March, 2002, rate filing and implemented in July,
2002.
RECOMMENDED MOTION: Move to direct Creighton, Bradley, and Guzzetta, LLC to prepare rate orders
for adoption at a City Council meeting prior to March 1, 2003.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA SECTION: Public Hearings ORIGINATING DEPT.: CITY MANAGER
NO: ~ ~.- Community Development APPROVAL
ITEM: Sale ofproperty at 325 Summit Street BY: TimJohnson
NO: Ordinance # 1450 DATE: December 5, 2002
Issue Statement:
A request to convey City owned property at 325 Summit Street NE to Michael Gondek.
Bacl~round:
The City of Columbia Heights acquired the property at 325 Summit NE in spring of 2002, for the purpose of general parcel
control in the reconfiguration and redevelopment of the 40th and University Avenue site. Now that the parcel is no longer
needed, the City Council recently agreed to sell the parcel at 325 Summit Street to Michael Gondek for $137,000.
Analysis:
The City as indicated in the charter, is required to sell property by ordinance. This can be done quickly, but requires two
readings, and 30 days from the date of the second reading to become official. Staff is in the process of putting together a
Sale and Development Agreement to ensure the City and Mr. Gondek are comfortable with the terms of sale, as well as any
other expected requirements that need to be addressed prior to transfer of property.
The other issue that should be addressed by the Council prior to sale is an issue pertaining to access for the property at 334
40t~ Avenue for Castle Distributing owned by Mike Gondek. Although the issue is not pertinent to the sale of 325 Summit
Street, the issue is relevant to the overall redevelopment of the one-acre parcel that the City is trying to assemble. With a
future vacation the adjoining property owners of Lookout Place would have rights to half of the future vacated right-of-way.
In addressing this issue, please refer to Tract "A" in the sketch that Kurth Surveying has prepared for the City.
Recommendation:
Staffreeommends approval of Ordinance # 1450, and to establish a second reading of Ordinance # 1450 to convey City-
owned property at 325 Summit Street NE.
Recommended Motion:
Move to waive the reading of Ordinance # 1450, there being ample copies available to the public.
Move to establish January 13, 2003, at approximately 7:00 p.m. as the second reading of Ordinance # 1450, being an
ordinance pertaining to the sale of City-owned property at 325 Summit Street NE.
Attachments: Ordinance tt 1450; SurveT sketch Tract "A"
COUNCIL ACTION:
ORDINANCE NO. 1450
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977
AUTHORIZATION TO CONVEY CERTAIN REAL ESTATE LOCATED AT
325 SUMMIT STREET NE
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights, a Minnesota municipal corporation, may
convey unto Michael Gondek, the real property described as follows, to wit:
Tract A:
Lot 18 & that part of Lot 17, Block 68, Columbia Heights Annex to
Minneapolis, Anoka County, Minnesota, lying northeasterly of the following
described "Line 1" and southeasterly of the following described "Line 2".
Section 2:
The Mayor and City Manager are herewith authorized to execute a deed to
effectuate the conveyance of said real estate subject to the terms, purchase
price, and conditions specified in the purchase agreement.
Section 3:
This Ordinance shall be in full force and effect from and after thirty (30) days
after its passage.
First Reading:
Second Reading:
Date of Passage:
December 16, 2002
Offered By:
Seconded By:
Roll Call:
Attest:
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
Roy 27 02 OB: 16a Kurth 763-7H8-7602
FOR
Rondy L. Kurth. L.L,$. No. 20270
Russell J. Kurlh. L.L.S. No. 1§113
CERT I.F I CATE OF SURVEY
rlIEASUREMENT$ SHOI/N IN FEET AND DEClYAL$ OF ,4 FOOT) 4002 JEFFF_~$ON ST. NE.
CCLUMBI8 I--EI[3HTS. UN. 55421
0 ~.0
~ I
SCALE IN FEET
D^TE
o = IRON IvlONUMENT
SKETCH & DF~CRIPTION
Proposed Tract "A"
The southwesterly 1.0 foot,
1yin8 adjacent to the
northeasterly line of Lookout
Place, of Lot 14, Block 68,
COLUMBIA HEIGHTS
ANNEX TO MINNEAPOLIS,
Anoka County, Minnesota.
Proposed Tract "B"
Lot 14, Block 68,
COLUMB 1A HEIGHTS
ANNEX TO MINNEAPOLIS,
Anoka County, Minnesota,
except the southwesterly i.0
foot, lying adjacem to the
northeasterly line of Lookout
Place.
~L_L_--L"(
CITY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA SECTION: Other Ordinances and Resolutions ORIGINATING DEPT.: CITY MANAGER
NO: ~ D Community Development APPROVAL
ITEM: Ordinance# 1451, Being an ordinance BY: Tim Johnson 77~' BY:
amending Ordinance #1447; Designating certain land use DATE: December 5, 2002
of public properties
NO:
Issue Statement:
The City Council has established a goal of moving forward the potential development of property north of Lomianki Park.
Background:
Just recently the City Council has been involved in discussions regarding the potential development of property north of
Lomianki Park, which the City Council has identified as one of its priority projects for 2002. Following this direction the
City Council asked that the Park and Recreation Commission and Planning Commission review the parkland status and
provide their recommendations for or against the removal of park dedication. Both the Park and Recreation Commission and
the Planning Commission met on the issue and both Commissions indicated that the loss of the north portion of Lomianki
Park would not be detrimental to the vitality of the park system, and not in conflict with the City Comprehensive Plan. The
Park and Recreation Commission also indicated that they foresee no future park activity or improvements on this property,
and the sale of this property would allow for money to be put into functional City parks.
Analysis/Conclusion:
City staff believes the City Council can continue to move forward with the potential development of property north of
Lomianki Park. However, there are a number of steps that still need to be taken before any development can occur. The next
step is to officially amend Ordinance # 1447 that established this property to be used as a nature park. If the City Council
decides to remove the park status for property north of Lomianki Park, the following step would be to sell the property by
ordinance.
Recommendation:
Staff recommends approval of Ordinance #1451, being an ordinance pertaining to park dedication for Lomianki Park, and to
continue pursuing the necessary steps for the development of this property.
Recommended Motion:
Move to waive the reading of Ordinance # 1451, there being ample copies available to the public.
Move to establish a second reading of Ordinance # 1451 for January 13, 2003 at approximately 7:00 pm, being an ordinance
amending Ordinance # 1447; being an ordinance designating certain land use of public properties in Blocks 73, and 100,
Columbia Heights Annex (Lomianki Park).
Attachments: Lorn Pk map; Pl Comm minutes; Pk & Rec minutes; CC minutes; Ord # 803; Ord # 831; Ord 1447; Ord 1451; Comp Plan Section
COUNCIL ACTION:
ORDINANCE NO. 1451
BEING AN ORDINANCE AMENDING ORDINANCE # 1447; BEING AN ORDINANCE
DESIGNATING CERTAIN LAND USE OF PUBLIC PROPERTIES IN BLOCKS 73, AND 100,
COLUMBIA l~EIGHTS ANNEX
The City Council of the City of Columbia Heights does ordain:
Section 1:
That Section 1 of Ordinance # 1447 which states: The following properties shall be
designated for park usage: Lots 19-30 and the Westerly 75 feet of Lot 18, inclusive,
Block 100, lying between 38th and 39th Avenues with a proposed use as a play park area.
Lots 23 through 30, inclusive, Block 73, proposed as a nature park.
Is hereby amended to read as follows:
The following properties shall be designated for park usage: Lots 19-30 and the Westerly
75 feet of Lot 18, inclusive, Block 100, lying between 38t~ and 39th Avenues with a
proposed use as a play park area.
Section 2:
That section 2 of Ordinance # 1447 which states: That the following described parcels be
designated for continued industrial use: Lots 16 through 18, except for the westerly 75
feet of Lot 18, Block 100; and Lots 16 through 22, Block 73.
Is Hereby amended to read the same above:
That the following described parcels be designated for continued industrial use:
Lots 16, through 18, except for the westerly 75 feet of Lot 18, Block 100; and Lots 16
through 22, Block 73.
Section 3:
First Reading:
Second Reading:
Date of Passage:
This ordinance shall be in full force and effect from and after 30 days after its passage.
December 16, 2002
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
ORDINANCE NO. 1447
BEING AN ORDINANCE AMENDING ORDINANCE # 831; BEING
ORDINANCE
DESIGNATING CERTAIN LAND USE OF PUBLIC PROPERTIES IN-- BLOCKS 73, 95,
AND 100, COLUMBIA HEIGHTS ANNEX
The City Council Of the City of Columbia Heights does ordain:
Section 1:
That Section 1 of Ordinance # 831 which states: The following properties shall be
designated for park usage: Lots 16 through 28, Block 95 lying between 37th and
38th Avenues, possibly to be used as a picnic park. Lots 19-30 and the Westerly 75
feet of Lot 18, inclusive, Block 100, lying between 38* and 39th Avenues with a
proposed use as a play park area. Lots 23 through 30, inclusive, Block 73,
proposed as a nature park.
Is hereby amended to read as follows:
The following properties shall be designated for park usage: Lots 19-30 and the
Westerly 75 feet of Lot 18, inclusive, Block 100, lying between 38th and 39th
Avenues with a proposed use as a play park area. Lots 23 through 30, inclusive,
Block 73, proposed as a nature park.
Section 2:
That section 2 of Ordinance # 831 which states: That the following described
parcels be designated for continued industrial use: Lots 29 and 30, Block 95,
lying south of 38th Avenue, Lots 16 through 18, Block 100, and Lots 16 through
22, Block 73.
Is hereby amended to read as follows:
That the following described p~cels be designated for continued industrial use.
Lots 16 through 18, except for the westerly 75 feet of LOt 18, Block 100, and Lots
16 through 22, Block 73.
Section 3:
This ordinance shall be in full force and effect from and after 30 days after its
passage.
First Reading:
Second Reading:
Date of Passage:
May 28, 2002
June 10, 2002
June 10, 2002
Offered by:.
Seconded by:
Roll Call:
Szurek
Williams~ o~~
Aye: Peterson, Szurek, W~ck
Mayor Gary,. Peterson
Attest:
l~atricia Muscovitz, Deputy Cit~ Clerk
ORD i NANCE #8] l
BEING AN ORDINANCE AHENDING ORDINANCE ~803 '
BEING AN ORDINANCE DESIGNATING CERTAIN LAND USE OF
PUBLIC PROPERTIES IN BLOCKS 73, 95, and I00,
COLUHBIA HEIGHTS ANNEX
THE CITY COUNCIL OF THE CiTY OF COLUHBIA HEIGHTS DOES ORDAIN:
Section 1. That Section 2 of Ordinance #803 which states
The fol lowing properties shall be designated for
park usage: Lots 16 thru 28, Block 95 lying between
37th and 3$th Avenue, possibly to be used as a plcn[c
park. Lots 19 th. ru ~0 inclusive, Block I00, lying
between 3Ot:h and 39th Avenues with a projected proposed
use as a play park'area. Lots 23 thru 30, inclusive,
Block 73, proposed as a nature park.
is hereby amended to read as follows:
The following proj)ert[es shall be designated for
park usage: Lots 16 through 28, Block 95 lying
between 37th and 38th Avenues, possibly to be used
as a picnic park. Lots 19 through JO and the Westerly'"
75 feet of Lot 18, Jncluslve, Block 100, lying
between 38th and ]~th Avenues with a proposed use
as a play park area. Lots 23 through 30, inclusive,
Block 73, proposed as a nature park.
Sectlon 2.
That SectFon 3 of 0rdinance #803 which stateS:
That the ~ollowing described parcels be designated
for continued industrial use: Lots 2:9 and 30,
Block 95, lying south of 38~ Avenue, Lots 16 thru
]8, Block ]00, and Lots 16 thru 22, Block 7:3.
is hereby amended to read as follows:
That the Following described parcels be designated
for continued industrial use: Lots 29 and 30,
Block 9~, lying south of 38th Avenue, Lots 16 and .17,
Block 100, and Lots ~6 l:hru 22, Block 73.
Sec:ion
This ordinance shal! take effect and be ~n force
from and after thirty (30).days after ;ts passage.,
Of:feted by:
Seconded by:
Roll Call:
F[ rst: Read lng: December 23, 1974
Second Reading: January 13, 1975
He[ncz
Norberg
A I 1 Ayes
5ecreta fy/Pro- r. em
CONCLUSIONS AND MAJOR FINDINGS
The following conclusions and findings were included in the 1996 Comprehensive Park System
Plan:
DEMOGRAPHICS
To best meet the changing needs of the population, the City of Columbia Heights park system
must be prepared to conform to the needs of the increasing elderly population as well as the
increasing nmnber of preschool children and young families in the area. It is also recommended
that the Recreation Department do its part to address the rising growth of non-traditional
families by providing alternative activities to meet the needs of single-parent households.
To meet the needs of a completely developed urban area, the City of Columbia Heights must be'
willing to acquire additional land that is deemed beneficial to the park system. ]~? the
~orth a/id ~outh end of LO~anki.Park, the loss of any additional park space woul~pr*d~,~"~6' be '~
'~xtremely critical to the vitality of the park system~.Possible future land acquisitions include a
vacated lot for sale at 3932 Quincy Street, a~ ~;;ll as the Kremer and Davis building at
3900 Jefferson Street. Since both these properties adjoin Huset Park, the acquisition of the
properties would be beneficial to the redevelopment of Huset Park.
RECREATION AND FACILITY TRENDS
Besides demographics, the primary trend affecting parks and recreation is increased
transportation. People are becoming more destination-oriented and are willing to travel to those
places and/or communities that offer them the services they are seeking. With increased
transportation, improvements in transportation mutes (especially pedestrian-based) and ease of
access (including handicap persons) are becoming more critical. Other projected trends include
more group activities, improved group areas and picnic facilities, and close-to-home, low-cost
recreation oppommities.
TRAILS AND PATHWAYS
A rapidly increasing trend, trails and pathways are becoming an essential component in linking
parks to developments, people, and to the community. As recreation activities such as biking,
running, walking, and inline skating increase, the need for an effective trail and pathway system
in Columbia Heights becomes more of a priority.
122
40TH
,2~o' 3956 150 160
3950 3949 3948
3929 3946 3945 3946
,,<,, 3942 3941 3942
r'K' 3938 3937 3938
<:~ 3932
ID_ 3928
3928 3929
392,4- 3926
3920
3916 3919
3916
3905 3914 3915 3912
~ 80
100
3852
3848
384-2
3836
3828
3824
3820
3816
3804
3800
82
3741
370L
0
3752
3744
3740
3732
3728
3720
3712
5706
3702
3906
151
39TH
3856
3855 3852
3849 3848
3840
3837 3836
3832
3825 3828
5820
3815 3806
3804
5802
3800
3 TH
3755 3756
3748
3747
3744
3743 3740
3739 3736
3733 3732
3729 3728
3724
3725
3720
3717 3712
3708
3709
3705 3704
3700
57TH
AVE
212 ~
3948
3923
3940
~1863'8' / 85.0' t 70.0' 80.0'
)~~'1 222 _
226 228 230
3925
3930
3915
3915
5909
3919
3907
3901 3900
5863
3859
3855 5858
3851 3850
3847 3848
3843 3844
3839 3838
3835
3837 3832
3833 3829
3827 3826 3825 3822
3820
3819 3823 3816
3816
3815 3812 3815 3810
3811
3809 3806 3804
3805 3805
3800 3800
AVE
3753 3752 3755 3754
3748 3746
3747 3744 3745
3742
3741 3740 3741
3736 3737 3736
3737
3732 3733 3732
3731 3728 3729 3726
3724 3725
3722
3723 3720 3721
3717 3716 3717 3716
3711 3712 3709 3710
3708
3705
3704 3705 249
3701
5853
3825
3809
3801
3757
3741
3737
3719
3701
3
18
0.3
SE'CORNER
RAILROAD
PROPERTY
1128.0'
PROPOSED INDUSTRIAL
SITE
3929
128.0'
3905
METAL TREATERS INC.
[~-~5
,.
cO
PLANNING AND ZONING COMMISSION
MINUTES OF THE REGULAR MEETING
DECEMBER 3, 2002
7:00 PM
The meeting was called to order at 7:00 pm by Commission Chair, Tom Ramsdell.
Roll Call:
Commission Members present-Yehle, Schmitt, and Ramsdell.
Commission Members absent- Ericson and Johnson
Also present were Tim Johnson (City Planner), Shelley Hanson (Secretary), and Marlaine
Szurek (Council Liaison).
Motion byYehle, second by Schmitt, to approve the minutes from the meeting of November 13,
2002. All ayes. MOTION PASSED.
PUBLIC HEARINGS
Case #: 2002-1109
4350 Central Ave
Conditional Use Permit-(Continued from November Mtg)
Northeast Metro 916
Planner Johnson updated the Commission on the Status of the Conditional Use Permit being
requested by Northeast Metro 916 for an Area Learning Center at 4350 Central Ave. At the
November meeting, the Commission tabled this matter and asked that staff work with School
District Officials to identify other locations that may be more suitable as a Learning Center.
During the past three weeks staffmet with district officials and has identified several
commercial-office locations on Central Ave that may meet the needs for this center. The owners
of these spaces have not yet given their consent for this use. In addition, the school district needs
time to analyze building plans to make sure the space can be retrofitted for their needs.
The two locations that have been explored for possible use are:
4111 Central Avenue (a two story office complex). If this space is used, the school
district would use the entire second story of the south office building, as well as a
portion of the first floor. However, there is no elevator in this building, which would
need to be installed in order to meet accessibility codes. The building is also void of
a sprinkling system, which would need to be added as well. There is plenty of
parking on site, and the building is 100% office-oriented businesses. Staff would
support this location as it would not negatively impact the retail district, and is
substantially similar to uses listed in the Central Business District (CBD).
· 3989 Central Avenue (Northeast Bank Building). The entire 4th floor is currently
vacant. There is plenty of off street parking in the ramp. However, students would
utilize a common lobby and elevator with all the other businesses in the building.
Staff could support this location as it is substantially similar to uses in the Central
Business District (CBD), but would prefer the 4111 Central Avenue complex.
In addition, the Planning Commission was informed that the School District has asked that their
Conditional Use Permit request for 4350 Central Avenue remain on the table and be continued in
case these two options are not available. Because of the pending 60-day requirement, staff has
requested an additional 60-day extension in reviewing this application, in order to allow for other
options and locations to be explored. The new 60-day period will expire on February 21, 2002.
,51:~i':??.7:~;,~;:~ PLANNING & ZONING MINUTES
MEETING OF DECEMBER 3, 2002
PAGE 2
The applicant intends to explore these office locations for possible
and
will
submit
use,
a
new
Conditional Use Permit if either site works. No action was needed. The Commission agreed to
continue this request and allow the 60 day extension.
NEW BUSINESS
The Planning Commission and Park and Recreations Commission have been asked by the City
Council to review the City owned property at 3929 California St and to provide a
recommendation, for or against, the removal of park status for this property. As you may be
aware, the City Council recently identified potential industrial development of property north of
Lomianki Park (39th to 40th Ave). Both the Planning & Zoning and the Park & Recreation
Commissions previously recommended the removal of Park Dedication Status for the piece of
property south of Lomianki Park in spring of 2002. The City Council then amended the
Ordinance, and officially removed the park designation from the south parcel.
The Park was originally three pieces of land between 37th Ave and 40th Ave, excluding the
existing Industrial businesses. A citizens group raised funds to develop the park for their
neighborhood. The funds were used on the middle piece between 38th and 39th Ave. The
remaining two parcels remained undeveloped and are zoned Industrial, even though it is used as
passive parkland. The land is maintained by the City of Columbia Heights. The north piece of
property is currently accessible via a cul-de-sac that dead ends adjacent to approximately 7
homes which front on Main St. There is a platted and maintained alley that is used for garage
access for those properties and for the existing Industrial business.
The Commission has been asked to make a recommendation on whether to remove the park
status on the north piece which is a little less than one acre in size, to allow for future economic
development. The City Comprehensive Plan indicates that the loss of the north and south
parcels of Lomianki Park would not be crucial to the integrity of the park system.
Commissioner Ramsdell asked about the location of the 200 ft tower at the site. Planner Johnson
informed him that the tower sits on property still owned by the raikoad and is located just west
of the cul-de-sac. He then opened the floor to comments from the public.
Dave Peterson of 3950 Main Street asked why the City is trying to take park property away from
its residents. He passed around a sheet showing the amount of parkland we have per person
compared to other surrounding communities. The data was obtained from the various cities on
the list. He also questioned why someone would want to locate a business next to residents who
don't want him there. He asked why only seven properties were notified. Planner Johnson
explained that according to State Law we only need to notify residents within a certain distance
when a Public Hearing is called. This is not a Public Hearing, but the City Council specifically
asked that residents in the area be notified that the topic was being discussed. Mr. Peterson
stated that if it comes down to the property being sold, that the City should open it to bids and
not just accept the first offer on the table, such as this. He felt the price being offered for the
property was too Iow.
..'.' ' .'..-..'?)LANNING & ZONING MINUTES
.. "./ DECEMBER 3, 2002
-: ./ PAGE 3
Commissioner Schmitt stated she had visited this park on occasion with her children. She said it
is not easily accessible to the general public. Most parks have some parking for residents and
this.piece does not. It is not developed as a park and is not marked as such. Commissioner
Ramsdell told those in attendance that the job of the Commission was to make a
recommendation on whether the request to eliminate the park status meets the Zoning Ordinance
and the intentions detailed in the Comprehensive Plan. He also went on to state that if the
property were ever sold, a percentage of the money received will go to update Lomianki Park.
He explained the City Council is looking at options to generate more tax dollars for the
community, and that's the reason this is being discussed at this time.
William Platt of 3942 Main Street said he believes this site is an unbuildable site. This is a wet,
boggy area in the spring and needs drainage help. He is concerned with drit~ing of snow
between the buildings and the fact the alley would be blocked. He was assured that soil tests
would be done prior to any construction at the site.
CliffEngquist of 3928 Main Street wants the piece to remain park property. It is a buffer
between the raikoad and the residential properties. That's what it was meant to be from the time
the raikoad deeded it to the City. Once a building is built there, the City could never get this
property back. There are better locations for a machine shop than this site. Planner Johnson
agreed that there are potentially better sites for this shop, but at the present time with the
moratorium in place for the Industrial area, nothing can be redeveloped there at this time. The
purpose of the moratorium is to allow time for the City to decide how they want the property
redeveloped. They do not want someone to develop a piece that would not fit into a future plan
they decide would best suit Columbia Heights.
Marlaine Szurek stated that if this business is built on this site, there would be buffering between
the new building and the residences. The building would be set back and would be a better use
of underutilized land. She said it is the Council's job to make financial decisions that impact
everyone in the community, and she has to look at what's best for the City as a whole.
D eanne B ogangrief of 3938 Main Street thought the project would deteriorate the area and the
property values of the residences would drop as a result of being located next to businesses. She
hates to see the overcrowding that is taking place by added development. She also felt the price
being considered is too low. Ms. Bogangfiefreviewed the history of the land being given to the
City for safekeeping for the residents along the raikoad property. She feels the added business
on this site would have a negative impact on the residences and the citizens in this area. The
business that is currently located adjacent to this site blocks the alley akeady and the addition of
another business will only make it worse.
Carol Ford from 3942 Main Street stated if the City doesn't have room for kids to play, there will
only be more crime as they will have fewer places to go to gather with their friends. She stated
this park is used by most of the residents from a 5 block radius. She felt it should be lef~ as park
land. Another business added to the area will bring more truck traffic and make it unsafe for
. ii...'..'i'?.? ' DECEMBER 3, 2002 MINUTES
./ PAGE 4
children in the area going to and from the park.
no way of getting it back again.
Once the park status is eliminated, there will be
Motion by Schmitt, second by Yehle, to recommend elimination of the current park status for the
City-owned parcel at 3929 California Street, as it is consistent with the City Comprehensive
Plan. Yehle and Schmitt-aye, Ramsdell-nay. MOTION CARRIES.
The Commission encouraged the residents to attend the City Council meeting of December 16,
2002, where this will be decided by the City Council. The Park and Recreation Commission will
also be discussing this item on December 10, 2002, so they can make their recommendation to
the City Council prior to the December 16th meeting date. They made it clear that as a
Commission they understand how the residents of this area feel and that this is a very difficult
decision.
Jeanene Unke from 4359 7th Street had been watching the meeting at home and came down to
make a few comments to the Commission. She is a 4th grade teacher who grew up in this area
and still lives here. She stated that even though the parks may be underutilized compared to
years ago, they still are important to some, and should be saved. Once this property is given
away, it cannot be retrieved. A dollar amount may not be able to be placed on the tree value of
parkland. She urged the Commission and the City Council to keep the parkland status of this
piece of property.
MISCELLANEOUS
PARK DEDICATION--
Planner Johnson explained that he would like the Planning Commission to consider a change to
our current ordinance as it relates to park dedication after looking at the comparisons of other
cities' requirements in the Twin Cities area. The current language in our ordinance creates some
confusion over interpretations of what "estimate of improvements" means. He reviewed some of
the language and fees set by surrounding communities and suggested we amend the ordinance
with specific fees. The Commission requested that Staff prepare an amendment change with fees
that would be comparable to the surrounding communities and submit it for consideration at the
next meeting.
RESIGNATION OF STEVE JOHNSON--
Enclosed in the agenda packet was the resignation of Steve Johnson, due to time management
conflicts in his schedule. This leaves two spots open on our commission with the election of
Tami Ericson to the City Council. Two new members will need to be appointed in January.
Motion by Yehle, second by Schmitt, to adjourn the meeting at 8.'45pm. All Ayes.
Respectfully submitted,
Shelley Hanson
Secretary
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting of: December 16, 2002
AGENDA SECTION: Items for Consideration ORIGINATING CITY MANAGER'S
NO: {.0 ~.~ DEPARTMENT: Community APPROVAL
Development
ITEM: FirstReadingofOrdinance 1452, Sale BY: RandySchumacher~' BY: ~~//~
of Lomianki North DATE: December 12, 2002
BACKGROUND: In early October of 2002, Profile Tool and Engineering, currently located at 3825 3rd
Street, requested the City's assistance in expanding their business. Glen Stauffacher has owned and
operated Profile Tool for over 14 years. He employees about 10 full time employees, runs a quality
business, gets high marks from the Fire Department on his annual Fire Safety Review and needs to
expand his current business space from 8,000 sq feet to 15,000 sq feet.
Mr. Stauffacher would like to remain in Columbia Heights because of its central location to his suppliers
and trade market. He requested assistance from the Community Development Department in locating a
site for his new building. For 2003 construction purposes, he would need a commitment from the City
by year end.
At the November 18, 2002 City Council meeting, staffreviewed the City's real estate portfolio and
recommended the City Council consider selling Lomianki Park North to Mr. Stauffacher. The City
Council requested that both the Planning Commission and Park and Recreation Commission review the
parkland status and provide their recommendation for or against the removal of park dedication. Both
boards have recommended that the loss of the North portion of Lomianki Park would NOT be
detrimental to the vitality of the park system and NOT in conflict with the City's Comprehensive Plan.
Mr. Stauffacher has since entered into a Real Estate Sale/Purchase Agreement for the acquisition of 3929
California Street in the amount of$113,542. If the City Council agrees to move forward with this land
transaction, the following action is recommended.
RECOMMENDATION: Staff recommends establishing January 13, 2003 at approximately 7:00 p.m
the Second Reading of Ordinance 1452, being an Ordinance regarding the sale of City owned property at
3929 California Street.
RECOMMENDED MOTION: Move to waive the reading of Ordinance 1452, there being an ample
amount of copies available to the public.
RECOMMENDED MOTION: Move to establish Januaryl3, 2003 at approximately 7:00 p.m. as the
Second Reading of Ordinance 1452, being an Ordinance regarding the sale of City owned property at
3929 California Street.
Attachments
COUNCIL ACTION:
h:\Consent2002\CL First Reading 0rd.1452
ORDINANCE NO. 1452
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE OF 1977
AUTHORIZATION TO CONVEY CERTAIN REAL ESTATE LOCATED AT
3929 CALIFORNIA STREET NE
The City of Columbia Heights does ordain:
Section 1:
The City of Columbia Heights, a Minnesota municipal corporation, may
convey unto Glenn Stauffacher, the real property described as follows, to wit:
Lots 23-30, Block 73, Columbia Heights Annex to Minneapolis, Anoka
County, Minnesota.
Section 2:
The Mayor and City Manager are herewith authorized to execute a deed to
effectuate the conveyance of said real estate subject to the terms, purchase
price, and conditions specified in the purchase agreement.
Section 3:
This Ordinance shall be in full force and effect from and after thirty (30) days
after its passage.
First Reading:
Second Reading:
Date of Passage:
December 16, 2002
Offered By:
Seconded By:
Roll Call:
Attest:
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
COLUMBIA HEIGHTS CITY COUNCIL LETTER
Meeting off November 25, 2002
AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: Community Development APPROVAL
ITEM: Review Status of Lomianki Park BY: Randy Schumacher BY:
North DATE: November 14, 2002
BACKGROUND: One of the most cost effective redevelopment tools a Community Development
Department can offer is the ability to assist high quality businesses to expand within the City.
I believe Profile Tool and Engineering located at 3825 3ra Street meets that high-quality threshold.
They approached the City in early October 2002 to assist in their expansion. Glen Stauffacher has
owned and operated Profile Tool for over 10 years. He employs about 10 full time employees, runs a
clean business, gets high marks from the Fire Department on his annual safety review, and needs to
expand his current business from 8,000 square feet to 15,000 square feet.
He would like to stay in Columbia Heights because of its central location to his suppliers and trade
market. He requested assistance from the Community Development Department in locating a site for
his new building. For 2003 construction purposes, he would need a commitment by year-end.
Staff reviewed the City's portfolio and is recommending that the City Council consider selling
Lomianki Park North to Mr. Stauffacher for the following reasons:
· Present Zoning is correct for Industrial use.
· Removal of Park Designation is consistent with the Comprehensive Plan per Park Board and
Planning and Zoning recommendation.
· An existing 23,672 square foot industrial building boarders the site to the South.
· Raikoad property is directly West of the site.
· Fridley City limits on the North end of the property eliminates future expansion of the road
system.
The site has numerous negative characteristics for redevelopment purposes- i.e. high antenna
at Southwest comer, large banks of elevated lights from the railroad yard and switching
noise. An industrial use would be least impacted by these issues.
California Street has been partially vacated to accommodate parking needs of the Industrial
Building located directly South of this property. By extending that vacation North to the
City limits this would allow the new building to be moved West on the site providing a
larger buffer (approx. 45 fi) between the residential neighborhood on the East side.
OTHER RELATED ISSUES
If Profile Tool moved out of the existing building at 3825 3r~ Street, this would give the City
an oppommity to relocate another business in Columbia Heights that needs additional space.
Staff has been working with the owner of MGS, located on 40th and Lookout Place. The
Profile Tool building would be a good fit for MGS, meetings its need for additional square
footage and bus route location.
Appraiser Malcolm Watson placed an estimated value of $2.40 per square foot on the
available Lomianki Park property. Mr. Stauffacher has agreed to pay $2.50 per square foot
or approximately $113,542 for the Industrial site.
The present taxes being paid on the Profile Tool building (approx. 8,200 square feet) is
$6,000 per year. The estimated tax on his new building at 15,000 square feet would be
$28,000.
If the City Council supports the recommendation of City staff and authorizes the project to move
forward, the following procedural steps would take place:
1. City Council would take action to remove the present Park status on the property.
2. City Council would approve first reading of Ordinance for the sale of the property and
authorize execution of a purchase agreement.
3. City Council would approve 2nd reading of the Ordinance for the sale of property.
4. 30 days after the 2na reading of the Ordinance, a closing could take place.
5. Planning and Zoning would review site plan to assure consistency with City Ordinance and
recommend to City Council any vacation of Road Right-of-Way if necessary.
Based on the discussion at the City Council Work Session, the following action was suggested.
RECOMMENDED MOTION: Move to Authorize the Columbia Heights Planning and Zoning Commission
and Park and Recreation Commission to review the City owned property at 3929 California Street and provide a
recommendation for or against removal of Park status.
COUNCIL ACTION:
1%:\Consent2002~CLSale of Lomianki Park North
RAILROAD
PROPERTY
128.0'
PROPOSED INDUSTRIAL
SITE
3929
128.0'
3905
METAL TREATERS INC.
143.0'
1
CITY COUNCIL LETTER
Council Meetin of: December 16. 2002
AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER
NO: -7 A I FINANCE APPROVAL.
ITEM: BEING A RESOLUTION ADOPTING A BY: WILLIAM EIxRITE..o BY:~~~
BUDGET FOR THE YEAR 2003, SETTING THE ~,~' DATE:
CITY LEVY, AND APPROVING THE HRA DATE: DEC 10, 2
662
LEVY
At the City Council work session of December 9, 2002, it was requested that the resolution adopting
the 2003 budget and setting the 2003 levy be separated into two resolutions, one to adopt the budget
and one to adopt the levy. That option has been added to this council letter. The first motion below
waives the reading of the resolution. The second motion adopts resolution 2002-70 in the format
that has been used in the past, that being one resolution that adopts the budget and the levy. The
alternate motions separate the established resolution into two resolutions, one adopting the budget
and one adopting the levy.
Established Resolution Format:
RECOMMENDED MOTION: Move to waive the reading of Resolution 2002-70 there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2002-70 being a resolution adopting a
budget for 2003, setting the City, Library and EDA levy at $4,817,984, and approving the HRA levy
of $111,648.
Alternate Resolution Format: (To be used in lieu of the above motion and resolution.)
RECOMMENDED MOTION: Move to waive the reading of resolutions 2002-78 and 2002-79 there
being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt resolution 2002-78 being a resolution adopting a
budget for the year 2003.
RECOMMENDED MOTION: Move to adopt resolution 2002-79 being a resolution setting the City
levy at $4,817,984 and approving the HRA levy of $111,648.
WE:sms
0212101COUNCIL
Attachment
COUNCIL ACTION:
RESOLUTION 2002-70
RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2003, SETTING THE CITY LEVY, APPROVING
THE HRA LEVY, AND APPROVING A TAX RATE INCREASE FOR PROPERTY TAXES PAYABLE IN
2003.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA
HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The budget for the City of Columbia Heights for the year 2003 is hereby approved and adopted
with appropriations for each of the funds listed below.
Expense
General Fund 8,899,512
Community Development Fund 363,003
Economic Development Fund 140,569
Parkview Villa North 360,507
Parkview Villa South 213,764
Rental Housing 17,309
HRA Administration 111,648
State Aid 171,235
Cable Television 166,974
Library 679,700
DARE Project 8,825
Infrastructure 155,120
Capital Improvement 275,992
Capital Equipment Replacement Funds 1,037,558
Central Garage Fund 497,330
Liquor 13,301,048
Water Utility Fund 1,667,231
Sewer Utility Fund 1,319,470
Refuse Fund 1,537,520
Storm Sewer Fund 193,272
Data Processing 274,562
Debt Service Fund 2,412,822
Total Expense Including Interfund Transfers 33,804,971
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds,
including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2003:
Revenue
General Fund 8,899,512
Community Development Fund 363,003
Economic Development Fund 140,569
Parkview Villa North 360,507
Parkview Villa South 213,764
Rental Housing 17,309
HRA Administration 111,648
State Aid 171,235
Cable Television 166,974
Library 679,700
DARE Project 8,825
Infrastructure 155,120
Capital Improvement 275,992
Capital Equipment Replacement Funds 1,037,558
Central Garage Fund 497,330
Liquor 13,301,048
Water Utility Fund 1,667,231
Sewer Utility Fund 1,319,470
Refuse Fund 1,537,520
Storm Sewer Fund 193,272
Data Processing 274,562
Debt Service Fund 2,412,822
Total Revenue Including Interfund Transfers 33,804,971
RESOLUTION 2002-70
RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2003, SETTING THE CITY LEVY, APPROVING
THE HRA LEVY, AND APPROVING A TAX RATE INCREASE FOR PROPERTY TAXES PAYABLE IN
2003.
Section C. The following sums of money are levied for the current year, collectable in 2003, upon the
taxable property in said City of Columbia Heights, for the following purposes:
General Levy Estimated Area-Wide Total Levy
Estimated General 3,313,830 930,000 4,243,830
Estimated Library Levy 433,585 433,585
Estimated EDA Fund Levy 140,569 140,569
Total Levy 3,887,984 930,000 4,817,984
Section D. The City Council of the City of Columbia Heights hereby approves the Housing and
Redevelopment Authority Tax Levy for the fiscal year 2003 in the amount of ,$111,648.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF
ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in
the year 2003 that is higher than the tax rate calculated pursuant to Minnesota Statutes '275.078 for the city
for taxes levied in 2002, collectable in 2003.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of
Anoka County, Minnesota.
Approved this 16th day of December 2003.
Offered By:
Seconded By:
Roll Call:
Ayes:
Nays:
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
RESOLUTION 2002-78
RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2003
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS,
MINNESOTA: that the following is hereby adopted by the City of Columbia Heights.
Section A. The budget for the City of Columbia Heights for the year 2003 is hereby approved and adopted with
appropriations for each of the funds listed below.
Expense
General Fund 8,899,512
Community Development Fund 363,003
Economic Development Fund 140,569
Parkview Villa North 360,507
Parkview Villa South 213,764
Rental Housing 17,309
HRA Administration 111,648
State Aid 171,235
Cable Television 166,974
Library 679,700
DARE Project 8,825
Infrastructure 155,120
Capital Improvement 275,992
Capital Equipment Replacement Funds 1,037,558
Central Garage Fund 497,330
Liquor 13,301,048
Water Utility Fund 1,667,231
Sewer Utility Fund 1,319,470
Refuse Fund 1,537,520
Storm Sewer Fund 193,272
Data Processing 274,562
Debt Service Fund 2,412,822
Total Expense Including Interfund Transfers 33,804,97'1
Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including
general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2003:
General Fund
Community Development Fund
Economic Development Fund
Parkview Villa North
Parkview Villa South
Rental Housing
HRA Administration
State Aid
Cable Television
Library
DARE Project
Infrastructure
Capital Improvement
Capital Equipment Replacement Funds
Central Garage Fund
Liquor
Water Utility Fund
Sewer Utility Fund
Refuse Fund
Storm Sewer Fund
Data Processing
Debt Service Fund
Total Revenue Including Interfund Transfers
Revenue
8,899,512
363,003
140,569
360,507
213,764
17,309
111,648
171,235
166,974
679,700
8,825
155120
275 992
1,037 558
497 330
13,301 048
1,667 231
1,319 470
1,537 520
193 272
274 562
2,412,822
33,804,971
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka
County, Minnesota.
Approved this 16th day of December 2003.
Offered By:
Seconded By:
Roll Call: Ayes:
Nays:
Patricia Muscovitz, Deputy City Clerk
Mayor Gary L. Peterson
RESOLUTION 2002-79
RESOLUTION SETTING THE CITY LEVY, APPROVING THE HRA LEVY, AND APPROVING A TAX RATE INCREASE
FOR PROPERTY TAXES PAYABLE IN 2003
Section 1. The following sums of money are levied for the current year, collectable in 2003, upon the taxable property in
said City of Columbia Heights, for the following purposes:
General Levy Estimated Area-Wide Total Levy
Estimated General 3,313,830 930,000 4,243,830
Estimated Library Levy 433,585 433,585
Estimated EDA Fund Levy 140,569 140,569
Total Levy 3,887,984 930,000 4,817,984
Section 2. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax
Levy for the fiscal year 2003 in the amount of $111,648.
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA,
MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the year 2003 that is higher
than the tax rate calculated pursuant to Minnesota Statutes '275.078 for the city for taxes levied in 2002, collectable in 2003.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County,
Minnesota.
Approved this 16th day of December 2003.
Offered By:
Seconded By:
Roll Call:
Ayes:
Nays:
Mayor Gary L. Peterson
Patricia Uuscovitz, Deputy City Clerk
CITY COUNCIL LETTER
Work Session off D~ aber 9
AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER
NO: FINANCE APPROVAL
ITEM: BEING A RESOLUTION ADOPTING A BY: WILLIAM ELRITE BY:
BUDGET FOR THE YEAR 2003, SETTING THE DATE:
CITY LEVY, AND APPROVING THE HRA DATE: DECEMBER 6, 2002
LEVY
The City of Columbia Heights held its Troth in Taxation hearing on December 2, 2002. At this
hearing staffpresented a brief overview of the highlights of the budget. The attached resolution is a
reduction in the overall city levy of$6,146 from the 2002 adopted levy. With this reduction the levy
for 2003 is $4,817,984. Based on this and the reduction the school district made to their levy,
virtually all homes in Columbia Heights will see a significant reduction in property taxes for 2003.
The only proposed changes to the City Manager's recommended budget are on the attached page. In
the original City Manager's recommended budget it was proposed to set aside $77,000 of the HRA
levy for a reserve to pay the Sheffield Redevelopment debt. However, at this time it is anticipated
that tax increment will cover this full debt. Subsequently, it is now recommended to use the $77,000 '
in the HRA levy to offset the deficit in the Community Development budget. In addition to this,
$7,200 of proposed equipment in the Police Department will be covered by grant funds. This
amount is shown on the cut sheet but was actually made to the City Manager's proposed budget'
during the budget review. Other than that, there are no proposed changes to the City Manager's
proposed budget.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2002-70 there being ample
copies available to the public.
RECOMMENDED MOTION: Move to adopt Resolution 2002-70 being a resolution adopting a
budget for 2003, setting the City, Library and EDA levy at $4,817,984, and approving the HRA levy
of $111,648.
WE:sins
0212061 COUNCIL
Attachment
COUNCIL ACTION:
~ ~ r~
PLANNING AND ZONING COMMISSION
MINUTES OF THE REGULAR MEETING
DECEMBER 3, 2002
7:00 PM
q-A-k
The meeting was called to order at 7:00 pm by Commission Chair, Tom Ramsdell.
Roll Call:
Commission Members present-Yehle, Schmitt, and Ramsdell.
Commission Members absent- Ericson and Johnson
Also present were Tim Johnson (City Planner), Shelley Hanson (Secretary), and Marlaine
Szurek (Council Liaison).
Motion byYehle, second by Schmitt, to approve the minutes from the meeting of November 13,
2002. All ayes. MOTION PASSED.
PUBLIC HEARINGS
Case#: 2002-1109
4350 Central Ave
Conditional Use Permit-(Continued fi:om November Mtg)
Northeast Metro 916
Planner Johnson updated the Commission on the Status of the Conditional Use Permit being
requested by Northeast Metro 916 for an Area Learning Center at 4350 Central Ave. At the
November meeting, the Commission tabled this matter and asked that staff work with School
District Officials to identify' other locations that may be more suitable as a Learning Center.
During the past three weeks staff met with district officials and has identified several
commercial-office locations on Central Ave that may meet the needs for this center. The owners
of these spaces have not yet given their consent for this use. In addition, the school district needs
time to analyze building plans to make sure the space can be retrofitted for their needs.
The two locations that have been explored for possible use are:
· 4111 Central Avenue (a two story office complex). If this space is used, the school
district would use the entire second story of the south office building, as well as a
portion of the first floor. However, there is no elevator in this building, which would
need to be installed in order to meet accessibility codes. The building is also void of
a sprinkling system, which would need to be added as well. There is plenty of
parking on site, and the building is 100% office-oriented businesses. Staff would
support this location as it would not negatively impact the retail district, and is
substantially similar to uses listed in the Central Business District (CBD).
· 3989 Central Avenue (Northeast Bank Building). The entire 4th floor is currently
vacant. There is plenty of off street parking in the ramp. However, students would
utilize a common lobby and elevator with all the other businesses in the building.
Staff could support this location as it is substantially similar to uses in the Central
Business District (CBD), but would prefer the 4111 Central Avenue complex.
In addition, the Planning Commission was informed that the School District has asked that their
Conditional Use Permit request for 4350 Central Avenue remain on the table and be continued in
case these two options are not available. Because of the pending 60-day requirement, staff has
requested an additional 60-day extension in reviewing this application, in order to allow for other
options and locations to be explored. The new 60-day period will expire on February 21, 2002.
PLANNING & ZONING MINUTES
MEETING OF DECEMBER 3, 2002
PAGE 2
The applicant intends to explore these office locations for possible use, and will submit a new
Conditional Use Permit if either site works. No action was needed. The Commission agreed to
continue this request and allow the 60 day extension.
NEW BUSINESS
The Planning Commission and Park and Recreations Commission have been asked by the City
Council to review the City owned property at 3929 California St and to provide a
recommendation, for or against, the removal of park status for this property. As you may be
aware, the City Council recently identified potential industrial development of property north of
Lomianki Park (39th to 40th Ave). Both the Planning & Zoning and the Park & Recreation
Commissions previously recommended the removal of Park Dedication Status for the piece of
property south of Lomianki Park in spring of 2002. The City Council then amended the
Ordinance, and officially removed the park designation from the south parcel.
The Park was originally three pieces of land between 37th Ave and 40th Ave, excluding the
existing Industrial businesses. A citizens group raised funds to develop the park for their
neigl}b.orhood. The funds were used on the middle piece between 38th and 39th Ave. The
rematmng two parcels remained undeveloped and are zoned Industrial, even though it is used as
passive parkland. The land is maintained by the City of Columbia Heights. The north piece of
property is currently accessible via a cul-de-sac that dead ends adjacent to approximately 7
homes which front on Main St. There is a platted and maintained alley that is used for garage
access for those properties and for the existing Industrial business.
The Commission has been asked to make a recommendation on whether to remove the park
status on the north piece which is a little less than one acre in size, to allow for future economic
development. The City Comprehensive Plan indicates that the loss of the north and south
parcels of Lomianki Park would not be crucial to the integrity of the park system.
Commissioner Ramsdell asked about the location of the 200 ft tower at the site. Planner Johnson
informed him that the tower sits on property still owned by the raikoad and is located just west
of the cul-de-sac. He then opened the floor to comments from the public.
Dave Peterson of 3950 Main Street asked why the City is trying to take park property away from
its residents. He passed around a sheet showing the amount of parkland we have per person
compared to other surrounding communities. The data was obtained from the various cities on
the list. He also questioned why someone would want to locate a business next to residents who
don't want him there. He asked why only seven properties were notified. Planner Johnson
explained that according to State Law we only need to notify residents within a certain distance
when a Public Hearing is called. This is not a Public Hearing, but the City Council specifically
asked that residents in the area be notified that the topic was being discussed. Mr. Peterson
stated that if it comes down to the property being sold, that the City should open it to bids and
not just accept the first offer on the table, such as this. He felt the price being offered for the
property was too low.
PLANNING & ZONING MINUTES
DECEMBER 3, 2002
PAGE 3
Commissioner Schmitt stated she had visited this park on occasion with her children. She said it
is not easily accessible to the general public. Most parks have some parking for residents and
this piece does not. It is not developed as a park and is not marked as such. Commissioner
Ramsdell told those in attendance that the job of the Commission was to make a
recommendation on whether the request to eliminate the park status meets the Zoning Ordinance
and the intentions detailed in the Comprehensive Plan. He also went on to state that if the
property were ever sold, a percentage of the money received will go to update Lomianki Park.
He explained the City Council is looking at options to generate more tax dollars for the
community, and that's the reason this is being discussed at this time.
William Platt of 3942 Main Street said he believes this site is an unbuildable site. This is a wet,
boggy area in the spring and needs drainage help. He is concemed with drifting of snow
between the buildings and the fact the alley would be blocked. He was assured that soil tests
would be done prior to any construction at the site.
Cliff Engquist of 3928 Main Street wants the piece to remain park property. It is a buffer
between the raikoad and the residential properties. That's what it was meant to be from the time
the raikoad deeded it to the City. Once a building is built there, the City could never get this
property back. There are better locations for a machine shop than this site. Planner Johnson
agreed that there are potentially better sites for this shop, but at the present time with the
moratorium in place for the Industrial area, nothing can be redeveloped there at this time. The
purpose of the moratorium is to allow time for the City to decide how they want the property
redeveloped. They do not want someone to develop a piece that would not fit into a future plan
they decide would best suit Columbia Heights.
Marlaine Szurek stated that if this business is built on this site, there would be buffering between
the new building and the residences. The building would be set back and would be a better use
of underutilized land. She said it is the Council's job to make financial decisions that impact
everyone in the community, and she has to look at what's best for the City as a whole.
Deanne Bogangrief of 3938 Main Street thought the project would deteriorate the area and the
property values of the residences would drop as a result of being located next to businesses. She
hates to see the ovemrowding that is taking place by added development. She also felt the price
being considered is too low. Ms. Bogangrief reviewed the history of the land being given to the
City for safekeeping for the residents along the railroad property. She feels the added business
on this site would have a negative impact on the residences and the citizens in this area. The
business that is currently located adjacent to this site blocks the alley already and the addition of
another business will only make it worse.
Carol Ford from 3942 Main Street stated if the City doesn't have room for kids to play, there will
only be more crime as they will have fewer places to go to gather with their friends. She stated
this park is used by most of the residents from a 5 block radius. She felt it should be left as park
land. Another business added to the area will bring more truck traffic and make it unsafe for
PLANNING & ZONING MINUTES
DECEMBER 3, 2002
PAGE 4
children in the area going to and from the park. Once the park status is eliminated, there will be
no way of getting it back again.
Motion by Schmitt, second by Yehle, to recommend elimination of the current park status for the
City-owned parcel at 3929 California Street, as it is consistent with the City Comprehensive
Plan. Yehle and $chmitt-aye, Ramsdell-nay. MOTION CARRIES.
The Commission encouraged the residents to attend the City Council meeting of December 16,
2002, where this will be decided by the City Council. The Park and Recreation Commission will
also be discussing this item on December 10, 2002, so they can make their recommendation to
the City Council prior to the December 16th meeting date. They made it clear that as a
Commission they understand how the residents of this area feel and that this is a very difficult
decision.
Jeanene Unke from 4359 7th Street had been watching the meeting at home and came down to
make a few comments to the Commission. She is a 4th grade teacher who grew up in this area
and still lives here. She stated that even though the parks may be underutilized compared to
years ago, they still are important to some, and should be saved. Once this property is given
away, it cannot be retrieved. A dollar amount may not be able to be placed on the true value of
parkland. She urged the Commission and the City Council to keep the parkland status of this
piece of property.
MISCELLANEOUS
PARK DEDICATION--
Planner Johnson explained that he would like the Planning Commission to consider a change to
our current ordinance as it relates to park dedication after looking at the comparisons of other
cities' requirements in the Twin Cities area. The current language in our ordinance creates some
confusion over interpretations of what "estimate of improvements" means. He reviewed some of
the language and fees set by surrounding communities and suggested we amend the ordinance
with specific fees. The Commission requested that Staffprepare an amendment change with fees
that would be comparable to the surrounding communities and submit it for consideration at the
next meeting.
RESIGNATION OF STEVE JOHNSON--
Enclosed in the agenda packet was the resignation of Steve Johnson, due to time management
conflicts in his schedule. This leaves two spots open on our commission with the election of
Tami Ericson to the City Council. Two new members will need to be appointed in January.
Motion by Yehle, second by Schmitt, to adjourn the meeting at 8:45pm. All Ayes.
Respectfully submitted,
Shelley Hanson
Secretary
2002 PLANNING ZONING ATTENDANCE
P= Present
A=Absent NA-Not app!icab!e
No Meet ing
I Jan. Feb. 'March April MayJunei July Aug. Sept. Oct. Nov. Dec.
Ericson, Tammera NA P P P P NA P P P NA P A
Johnson, Stephen NA P' ~' F A NA P A I~ NA A A
Ramsdell, Thomas NA P. P P P NA A A p NA p p
Schmitt, Donna Kay N/~ p p p P NA P P P NA p p
Yehle, Ted NA P P P P NA ~' P P NA P p
MarIaine Szurek NA P A A A NA A, A P NA A P
Counc. Liaison
SCHEDULE OF PLANNING AND ZONING COMMISSION
Meeting Date
January 7, 2003
February 4, 2003
March 4, 2003
April 1, 2003
2003
Application Public Hearing Deliver
Deadline Notice Mailing Agenda
Dec 19, 2002
Jan 16
Feb 13
March 13
Dec 27,2002
January 24
February 21
March 21
January 3
January 30
February 28
March 28
May 6, 2003 April 17 April 25 May 2
June 3, 2003
May 15 May 23 May 30
July 1, 2003 June 12 June 20 June 27
July 17 July 25 August 1
August 22
September 26
Aug 14
August 5, 2003
*September 2, 2003
October 7, 2003
November 4, 2003
Sept 18
'August 29
October 3
Oct 16 October 24 October 31
December 2, 2003
January 6, 2004
Nov 13
Dec 18
November 21
December 26
November 28
January 2, 2004
These dates may be subject to change.
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
December 3, 2002
The meeting was called to order by Chair, Barbara Miller at 6:30 p.m.. Those members present were Patricia Sowada,
Barbara Miller, Catherine Vesley, Council Liaison Julienne Wyckoff, and Becky Loader. Board members not present
were David Holmgren and Nancy Hoium.
It was moved, seconded, and passed to approve the minutes of the November 4, 2002, Board meeting as mailed.
Bill list dated 11/25/02 was reviewed. It was moved, seconded, and passed that they be paid.
The accounting was reviewed.
Nancy Hoium joined the meeting at 6:40 p.m.
The CHASE bills and accounting were reviewed.
Old Business:
1. There is no budget update available at this time.
2. Update on the Bookfair at Barnes & Noble was presented. The library raised $2,695.85 from purchases
made on November 23.
3. Arrangements are being completed for the Holiday Inn fundraiser being held December 15. This event
will take place a the Heights Theatre with two showings at 2:00 p.m. and 6:00 p.m. Foundation Board
members raised $275.00 in corporate sponsorships.
New Business:
1. A request to transfer $500.00 from line item 2184: Video Cassettes to line item 2180: Books was moved,
seconded, and passed.
2. A request to transfer $250.00 from line item 2025: Automated Circulation System Supplies to line item
#2020 Computer Supplies was moved, seconded, and passed.
3. The patron of the month recognition in conjunction with the 75~ Anniversary celebration will be a
monthly agenda item. Certificates will be signed in advance. Patrons will be notified and an article and
picture will appear in the Sampler and on the 75th anniversary web page. The Certificate recognizing
patron Bruce Nawrocki as Library Card #1 on the Automated Circulation System was read and signed.
There being no further business the meeting was adjoumed at 6:50 p.m. The Board adjourned to host the Community
Reception to kick offthe 75~ Anniversary Year of Celebration in the Activity Room from 7:00 to 8:30 p.m.
Respectfully submitted,
Jelfnine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.