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Home My WebLink AboutDecember 9, 2002Work SessionCiTY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit 01tr Website at: www. ci. cohunbia-/leig/tts, mn. us ADMINISTRATION Mayor Gary £. Peterson Couneilnmab~ Marlaine Szurek Julienne Wyckoff Bruce Nawroa~i Robert A. Williams City Manager Walt Fehst NOTICE OF CITY COUNCIL MEETING to be held in the CITY OF COLUMBIA HEIGHTS as follows: Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL DECEMBER 9, 2002 7:30 P.M. CONFERENCE ROOM 1 WORK SESSION AGENDA Presentation 1. Minneapolis Water Works presentation on the Membrane Filtration Plant design Consent Items 1. 2003 Seasonal and Temporary Pay Rates 2. 2003 volunteer (Paid on Call) Firefighter wage schedules 3. Establish Murzyn Hall Rental rates for 2004 4. Authorize to seek quotes for the 2003 Heights Happenings Newsletter 5. Designating depositories for funds of Columbia Heights. 6. Senior Utility Rate Guidelines 7. Special Assessment Deferral 8. Designate 2003 newspaper 9. Appropriation and Designation of year end fund balances and Transfer of misc. EDA fund balances to new Industrial Development Fund 10. Purchase of additional CityView user licenses 11. Workers Compensation Insurance 12. Adopt budget for 2003, set City Levy, Approve HRA Levy, approve tax rate increase for property taxes payable in 2003 13. Amendment to the Central Avenue Design Guidelines 14. Preparation for 2003 Anoka County Community Development Block Grant Program Application 15. Ordering preparation of Feasibility Reports for Zone 6B Street Rehabilitation Program Discussion Items 1. Authorization to prepare an RFP for a SCADA System for the Utility Dept 2. Award of bid for Huset Park Master Plan The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City o£Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at 706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) THE CitY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORtUnITY EMPLOYER CITY COUNCIL LETTER Meeting of: 12/9/02 AGENDA SECTION: WORK SESSION NO: ITEM: MINNEAPOLIS WATER WORKS MEMBRANE FILTRATION PLANT PRESENTATION ORIGINATING DEPARTMENT: PUBLIC WORKS ICITY MANAGER BY: DATE: Background: The Minneapolis Water Works (MWW) attended the September 4th, 2001 City of Columbia Heights Council Work Session to review and discuss their plans to construct a membrane filtration plant at the Columbia Heights site. The MWW supplies potable water to the City's of Mirmeapolis, Bloomington (partial), Crystal, New Hope, Golden Valley, Columbia Heights and Hilltop. The source water is the Mississippi River. The Fridley Softening Plant processes the raw water and then sends it to either the Fridley Filtration (2/3) or Columbia Heights Filtration (1/3) Plants for £mishing and distribution. This form of treatment requires significant chemical processing including chlorine, ammonia and polyphosphates. Because of health related outbreaks in the 1990's from surface water sources, the Federal EPA will be mandating complete removal or inactivation of these contaminants. The membrane or Ultra Filtration that the MWW is proposing can accomplish this. Analysis/Conclusions: The construction plans have moved along to point of site reviews by staff. The new building is subject to building plan approval. Public Works/Engineering has provided some preliminary comments to the Consulting Engineers working on the site/civil plan. The site/civil will incorporate large on-site ponding to meet or exceed the City of Columbia Heights requirements for surface water. The new plant will have minimal sanitary sewer discharge with a new sanitary sewer line to be constructed near Reservoir Boulevard and Johnson Street. A new water main will be looped inside the facility to provide additional lure hydrants. The new building will be a single story with a full basement with a building footprint of approximately 65,000 square feet. The exterior construction materials will be all masonry, closing matching the existing building(s) brick exteriors. The tentative construction schedule provides an 18-month construction timeframe to completion. Track routing will have be determined prior to construction - staff would recommend state-aid routes such as Central Avenue, 44th Avenue, and Reservoir Boulevard. Following the September, 2001 presentation by the MWW, staff followed up with a list of questions to the Director of the Water Works. Attached is a copy of that letter and the MWW response to each question. Representatives from the Minneapolis Water Works and Design Consulting Engineers will be present to make a brief presentation, provide additional plan information of the design of the plant, construction schedule and respond to questions or obtain additional input for the final design of the new membrane filtration plant. Recommended Motion: None requested. This item is intended for presentation, information and dialogue regarding the new membrane filtration plant scheduled for construction in 2003. KH:kh Attachment: October, 2001 MWW letter COUNCIL ACTION: City of Minneapolis Department of Public Works David J. Sonnenberg City Engineer Director Brian J. Lokkesmoe Deputy Director 350 South 5th Street - Room 203 Minneapolis MN 55415-1390 Office (612) 673-2352 Fax 673-3565 TTY 673-2157 Management Services R. H. Smith. D~rector Assistant Director of Public Works 350 South 5" SI. - Room 203 Minneapolis. MN 55455-1390 (612) 673-2241 Administrative Services J. M. Garber, D.ector 350 Soulh 5' St -Rcom 203 Minneapolis, /,,tN 5.~415-1390 . (612) 673-24~0 Engineering Services R Kannanku~y g~rector 309 2~* Ave. S. - Room 300 Mmneapohs, MN 55401-2268 !612) 673-2456 Equipment Services J E, Edmunds, D~reclor 1300 Cur,,,e Ave Minneapolis, MN 554i33-'1234 (612~ 673-5737 Field Services L A Krumm. D~rector 350 South 5' St - Room 203 M~nneapohs, MN 55415-1390 1612} 673-3759 Property Services S A. Kotke. D~rector 350 South 5 SL - Room 223 Minneapolis. MN 55415-1390 (612) 673-2402 Solid Waste & Recycling S. A Young D,rec!or 3092 'Ave S - Room 210 Minneapolis MN 55401-2281 ($I2;, 673.2433 Transportation & Parking G A Finslad, D~rector 350 South 5' St. - Room 233 Minneapolis, MN 55415-1390 {6~ 21673-2411 Water Works A. J Kramer. Drrector 250 South 4' SI. - Room 206 Minneapolis, MN 55415-1330 (612) 673-2418 REOEIVED OCT 12 Z001 I-'UBLI C WORKS October 10, 2001 Mr. Kevin Hansen, P.E. Public Works Director/ City Engineer City of Columbia Heights 637 - 38th Avenue N.E. Columbia Heights, MN 55421-3806 Dear Mr. Hansen: This letter is in response to your letter dated September 7, 2001. I welcome your comments and questions which you raised in your letter. The City of Minneapolis, after spending several hundred thousand dollars and more than seven years of studies and investigation, has reached the conclusion that membrane filtration is the most reliable available technology to provide a physical barrier to microorganisms in water. We at the Minneapolis Water Works are vew excited in regard to this project and want to let you know that the City of Minneapolis has committed more than $140M to improve the water treatment facilities that supply water to its citizens and the suburbs which get our water. I have addressed each question or comment in the same order as mentioned in your letter: This will be addressed during contract negotiations with the City of Columbia Heights. The major source of noise will be due to air compressors and the effect on the surrounding area will be minimal due to the fact that the equipment will be housed in the building. No additional waste, since the existing filtration plant will be decommissioned, the new facility waste generation shall substitute the old plant. The major maintenance requirement for a membrane filtration plant is replacement of broken fibers. www.ci.minneapolis mn.us Affirmative Action Employer o The daily traffic to the facility will not increase. There is the possibility of less chlorine usage which would reduce traffic. The auxiliary or backup power will be addressed with the design engineering firm. The noise issue also will be addressed. The building will be decommissioned. We are not planning to demolish it. We are looking into the possibility of other usage. The quality of water supplied to the City of Columbia Heights by the membrane filtration plant will exceed the existing USEPA regulations. 9. No. 10. The major improvement will be minimization of microorganisms such as giardia and cryptosporidium from finished water. 11. It is important to us that the new plant building blend with the existing buildings. If you are interested in our design phase, your input could be included in the design of the facade of the new building. 12. There should be no changes to the chemical characteristics of the finished water. 13. No. I hope these responses clarify some of your concerns. I welcome you and other City officials to visit the pilot plant at Columbia Heights Filtration Plant to see this technology. Please feel free to contact me at 612-673-2418 if you have any questions. Sincerely, Adam ~JT'. t~amer P.E. Director- Minneapolis Water Works AJK/SR:gmp CITY OF COLUMBIA HEIGHTS 637 38TH AVENUE N. E., COLUMBIA HEIGHTS, MN 55421-3806 (763) 70~3700 FAX 706-3701 September 7,2001 PUBLIC WORKS CENTRAL GARAGE SEWER/WATER ENGINEERING STREETS PARKS Mr. Adam Kramer Minneapolis Water Works Public Service Center - #206 250 South 4th Street Minneapolis, MN 55415-1339 Subject: Request for Environmental Assessment Comments . Proposed Membrane Filtration Plant at Columbia Heights Filtration Plant Complex Dear Mr. Kramer: Thank you for the opportunity to comment on the potential environmental impact of a proposed Membrane Filtration Plant at Columbia Heights Filtration Plant Complex. The following are initial comments or questions regarding the proposed Membrane Filtration Plant, based upon the information we have to date: 2. 3. 4. o 8. 9. 10. 11. 12. 13. What is the financial impact to the ratepayers and when will increases take effect? What will be the noise or additional noise generated by the new facility? Is there additional waste product? If so, where and how will it be discharged? What are the maintenance requirements of this type of plant compared to a conventional treatment plant? Will the daily traffic change to the facility? If so, please identify truck traffic separately. What are the plans for auxiliary power or backup power? a. What is the noise associated with this power source? What happens to the existing filtration system? Will there be any change to the source of supply of Columbia Heights water? Will any distribution system modifications be required? What are the projected benefits/improvements to the finished product? Have aesthetic constraints been established for the new plant building? What is the chemical changes to the finished product? a. How will any chemical constituency changes affect an aged distribution piping system? Will the use of chemical treatment change? Based upon the limited information received to date, the City of Columbia Heights reserves the right for additional comments when plans become available. Sincerely, Kevin Hansen, P.E. Public Works Director/City Engineer KH:jb Cc: Walt Fehst, City Manager THE CITY OF COfi-UMBIA I-J~E~IGI~S DOllS NOTr~DI~qRIM~AT~ ON.THE BASI~q OF~DIS~BILITY IN EMPLOYMENT OR THE PROVISION OP SERVICES Lauren Irt C LAffi'tatl~ll,, ~1.1 ~ ltG ,~i OEI~S b uperlntealfloato ~ p o RT LJ N I TY [ M P L. OY F.. Iq' TDD (763) 706-3692 CI CITY COUNCIL LETTER Meeting of: December 16, 2002 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER' S NO: CITY MANAGER ' S APPROVAL, j, · NO : Attached are proposed 2003 wage schedules for non-union part-time temporary Library employees, seasonal Public Works employees, seasonal/temporary Recreation employees, and interns. The Library Director is recommending a 3.5% increase in the wage range for Pages and Chorepersons, Library Aides and Library Supervisors. These adjustments are based, in part, on the difficulty we have been experiencing in obtaining applicants for these positions. These adjustments would make our rates for such positions competitive with similar jobs in the marketplace. The Public Works Director is recommending a 3.5% increase in the wage range for seasonal laborer, warminghouse attendant, and warminghouse lead attendant. These adjustments would make our rates for seasonals in the Public Works Department competitive with other cities. The Recreation Director is recommending no increase to the Recreation Employee wage schedule for seasonal/temporary employees for 2003, except for an increase of $.50 per hour to the wage range for Summer Playground Assistant. No rate adjustment is recommended for interns for 2003. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2002-76, adopting changes in wage ranges and establishing wages for seasonal and temporary employees for calendar year 2003. COUNCIL ACTION: RESOLUTION 2002-76 ADOPTING CHANGES IN WAGE RANGES AND ESTABLISHING WAGES FOR TEMPORARY PART-TIME LIBRARY POSITIONS, SEASONAL PUBLIC WORKS POSITIONS, SEASONAL/TEMPORARY RECREATION POSITIONS, AND INTERNS WHEREAS, the City of Columbia Heights adopted a Wage Compensation Program for Non-Unionized City Employees effective January 1, 1980 (Resolution 80-47), which indicated that on an annual basis, changes will be adopted in Wage Ranges, based upon reliable survey NOW, THEREFORE, BE IT RESOLVED, that the City of Columbia Heights establishes wage ranges for non-unionized temporary part-time Library positions, seasonal Public Works positions, seasonal/temporary Recreation positions, and interns, as indicated on Schedule I, II, III, and IV, which are attached and are on file in the office of the City Manager; and BE IT FURTHER RESOLVED that such schedules be effective January 1, 2003. Passed this ~ day of ,2002. Offered by: Seconded by: Roll Call: Gary L. Peterson, Mayor Patricia Muscovitz, Deputy City Clerk 2003 SCHEDULE I Pages and Choreperson Entry 6 months 12 months 24 months $ 8.57/hour $ 9.07/hour $ 9.58/hour $ lO.08/hour Library_ Aide Entry 6 months 12 months 24 months 36 months $ 8.77/hour $ 9.32/hour $ 9.86/hour $10.41/hour $10.96/hour Library_ Supervisors Entry 6 months 18 months $16.12/hour $17.01/hour $17.91/hour 2003 SCHEDULE II ENTRY 1 2 3 4 5 6 YEAR YEARS YEARS YEARS YEARS YEARS SEASONAL LABORER $8.80 $9.00 $ 9.21 $ 9.42 $ 9.73 $10.04 $10.35 (INCLUDING RINK MAINTENANCE) WARMING HOUSE $8.80 $9.00 $ 9.21 $ 9.42 $ 9.73 $10.04 $10.35 ATTENDANT WARMING HOUSE LEAD $9.68 $9.91 $10.14 $10.36 $10.71 $11.05 $11.39 ATTENDANT 2003 SCHEDULE III RECREATION Movement through the wage schedule is contingent upon satisfactory performance as judged by the City. POSITION TITLE ENTRY Summer Playground Asst. $7.40 Facility Supervisor $8.05 Scorekeeper (per game) $8.05 Baseball Umpire - House League (Youth) $15.00/game - Traveling (Youth) $25.00/game Soccer Officials (Youth) $14.00/game 6 MONTHS 1 YEAR 2 YEARS 3 YEARS 4 YEARS $7.57 $7.74 $7.99 $8.25 $8.50 $ 8.23 $8.42 $8.70 $8.97 $9.25 $8.23 $8.42 $8.70 $8.97 $9.25 Softball Umpires (Youth) Youth Slow Pitch Youth Fast Pitch Basketball Officials (Youth) House League Traveling $13.00/game $25.00/game $15.00/game $20.00/game Football Officials (Youth) $20.00/game Adult Athletics Umpire/Officials (Softball, Basketball, Volleyball, and Football) Performing Arts Instructor (Gymnastics, Cheerleading, and Ballet) $16.00 $17.75 $19.50 $21.25 $23.00 $25.00 $8.10 $9.45 $10.80 $12.15 $13.50 $15.00 After School Instructor Summer Playground Supervisor $7.00 $9.60 $12.20 $14.80 $17.40 $20.00 $8.10 $9.45 $10.80 $12.15 $13.50 $15.00 Program Instructor (Market rate - contingent upon approval of the Recreation Director and the Assistant to the City Manager.) Rate 1 Rate 2 Rate 3 Rate 4 Rate 5 2003 SCHEDULE IV INTERNS $10.08 $10.56 $11.04 $11.52 $12.00 CITY COUNCIL LETTER Meeting of: December 16, 2002 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER'S NO: CITY MANAGER'S APPROVAL ITEM: 2003 VOLUNTEER (PAID ON CALL) BY: ARLIE THOMPSON BY: FIREFIGHTER WAGE SCHEDULES DATE:%,_12-04-02 DATE: NO: Attached is a resolution which would establish rates for the volunteer (paid on call) firefighters for fire calls, station duty, and drills for 2003. No adjustments have been made to the paid on call firefighter schedule since 2000. The proposed schedule collapses the number of steps for firefighter from five to three, and provides for more flexibility when hiring experienced candidates for the paid-on-call positions. Due to increased responsibilities and accountabilities, the officer positions (Lieutenant and Captain) will be paid at the same rate for station duty and drills and fire calls. Paid on call officers serve a vital role in helping to keep continuity of the chain of command, which is important in a combination department. The final change is the addition of an hourly differential for the person(s) serving as the Fire Motor Operator at a fire scene. Currently, we have six paid on call firefighters qualified to be Fire Motor Operators. The Fire Motor Operator drives and operates the engine. Current standards require the paid on call firefighters to obtain a Class B Commercial Driver's License (CDL) after in-house training has been conducted to achieve this level. These adjustments would keep us competitive with other communities. Monies were placed in the 2003 (proposed) budget to account for these recommended adjustments to the schedule. RECO~4ENDED MOTION: Move to waiv? the reading of Resolution 2002-77, there being ample copies available to the public. RECO~9~ENDED MOTION: Move to adopt Resolution 2002-77, being a resolution establishing various compensation rates for the Columbia Heights Fire Department Volunteer (paid on call) Division regarding fire calls, station duty, and drills for 2003. COUNCIL ACTION: RESOLUTION NO. 2002-77 BEING A RESOLUTION ESTABLISHING VARIOUS COMPENSATION RATES FOR THE COLUMBIA HEIGHTS FIRE DEPARTMENT VOLUNTEER (PAID ON-CALL) DIVISION REGARDING FIRE CALLS, STATION DUTY, AND DRILLS STATION DUTY & DRILLS Entry (Date of Appointment to Paid on Call Division) Attainment of EMT License 2003 FIRE CALLS 2003 $ 6.53 $ 7.31 $ 7.18 $ 9.79 Attainment of Firefighter I Certification (Must have EMT License) $ 9.14 $11.75 Lieutenant $12.66 $12.66 Captain $13.05 $13.05 Fire Motor Operator Differential (FMO) $ 1.O0/hr. 2003 Adjustments effective January 1, 2003 Passed this day of December 16, 2002. Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk CITY COUNCIL LETTER Meeting of: December 16, 2002 AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER NO: Recreation APPROVAL ITEM:for 2004Establish John P. Murzyn Hall rental rates BY: Keith Windschitl ~t)Recreation Director BY'.~.J~~ NO: DATE: 12/4/02 BACKGROUND The Columbia Heights Park and Recreation Commission will set the 2004 Murzyn Hall rental rates for 2004 at the meeting on December 10, 2002. Staff is recommending an increase of 5% over the rates in 2003. Staff feels this will generate additional revenue for Murzyn Hall and will also offset operational costs. RECOMMENDED MOTION: Move to adopt the 2004 Murzyn Hall rental rates outlined by the Park and Recreation Commission at their meeting of December 10, 2002. COUNCIL ACTION: ADMIN~CC03RATE John P. Murzyn Hall Rental Rates Rentals in 2003 will pay the 2003 rate, and rentals in 2004 will pay the 2004 rate. RENTAL INFORMATION 2003 RATE$ 2004 RATE$ (Sun- Fri) (Saturday) (Sun - Fri) (Saturday) Hall/Kitchen/LaBelle Loun~le $900.00 $950.00 $945.00 $1,000.00 Hall $640.00 $670.00 $675.00 $705.00 Kitchen $110.00 $115.00 $115.00 $120.00 LaBelle Lounge $190.00 $200.00 $200.00 $210.00 Gauvitte Room $160.00 $165.00 $170.00 $175.00 Prestemon Room $160.00 $165.00 $170.00 $175.00 Edgemoor Room $160.00 $165.00 $170.00 $175.00 Keyes Room $160.00 $165.00 $170.00 $175.00 Youth Lounge $160.00 $165.00 $170.00 $175.00 Maithaire/McKenna Room $230.00 $240.00 $240.00 $250.00 Senior Center $230.00 $240.00 $240.00 $250.00 'Down Payment (non-refundable) $500 / $100 $500 / $100 $500 / $100 $500 / $100 Damage Deposit $250.00 $250.00 $250.00 $250.00 Security Deposit $100.00 $100.00 $100.00 $100.00 CSO per hour $20.00 $20.00 $20.00 $20.00 Pre-Mix Deposit $100.00 $100.00 $100.00 $100.00 Pre-Mix per canister $22.00 $22.00 $22.00 $22.00 Early Entry Fee* $60.00 $60.00 $60.00 $60.00 Custodial Char~le per hour $15.00 $15.00 $15.00 $15.00 CO2 System Usage Fee** $20.00 $20.00 $20.00 $20.00 Events Lastin~l 2 hours or less 50% 50% 50% 50% Events Lastin~l 4 hours or less 25% 25% 25% 25% Heights Resident Discount*** 25% 25% 25% 25% IAudio/Visual equipment rental I $25.00 I $25.00 I $25.00 I $25.00 * Subject to approval by Recreation Director and/or Park & Recreation Commission. ** For use of CO2 system to tap kegs of beer. Fee waived if renter purchases pre-mix from the City or the Lion's Club provides bartending services. *** Columbia Heights Resident discount is exclusively limited to the renter or their parents, providing one is a Columbia Heights resident. CITY COUNCIL LETTER Meeting of' December 16, 2002 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPT.: CITY MANAGER NO: Recreation APPROVAL ITEM: Authorization to obtain price quotes for BY: Keith Windschitl/]ff~ BY~~~ printing and mailing the 2003 City newsletters Recreation DirectOr It,. NO: DATE: 12/05/02 BACKGROUND: Staff is seeking authorization to obtain price quotes for printing and mailing the 2003 "Heights Happenings" city newsletters. A total of 13,000 city newsletters will be printed. A total of 10,047 newsletters will be mailed to all Columbia Heights residents on a quarterly basis. Tina Foss at the Recreation Department using Microsoft Publishing software will compile the city newsletter in-house. Attached are the specifications for the 2003 city newsletters. Plans are to print and distribute 2003 city newsletters according to the following schedule: Spring newsletter - February; Summer newsletter - May; Fall newsletter - August; and Winter newsletter - November. A total of $19,000 has been budgeted in account 101-45050-3440 for printing and $5,000 in account 101-45050-3220 for mailing city newsletters in 2003. RECOMMENDED MOTION: Move to authorize staffto obtain price quotes for printing and mailing the 2003 "Heights Happenings" city newsletters. COUNCIL ACTION: Htshappn\CC-Newsletterbids2003 Contact Person: Specifications for 2003 city Newsletter Keith Windschitl, Recreation Director Columbia Heights Recreation Department 530 Mill Street NE Columbia Heights, MN 55421 Phone (763) 706-3730 Fax (763) 706-3731 Qualifications: Printing company must have two years of experience in the printing of newsletters or similar projects. 2003 city newsletters to be published and mailed quarterly according to the following schedule: Spring - February; Summer - May; Fall - August; Winter - November. Printing specifications: * Printed using a sheet fed and/or web press method (you may want to bid on both) * 60 lb. white 11" x 17" paper. * Folded in half(to create an 8 1/2" x 11" booklet) with two staples in the center. * Two ink print colors. * Printing to include typed text, clip an and photographs. * Printing on both sides of paper. * 12,900 newsletters to be printed. Price quotes should be submitted for newsletters of either 20 or 24 finished pages. 10,047 newsletters to be mailed to all Columbia Heights residents. The additional 2,953 newsletters to be boxed and delivered to John P. Murzyn Hall, 530 Mill St. NE, Columbia Heights, MN 55421. If there are different costs for the mailing a 20 or 24 page newsletter (due to different weights of the newsletter), these costs should be specified in the price quotes. Copy for the newsletter will be prepared on Microsoft Publisher 2000 version 6.0 and will be submitted in hard copy form. The printer will do color separation fi.om the hard copy. Copy to be submitted to printer approximately seven business days prior to scheduled mailing dates. Additional cost for printing outside covers in three colors. Additional cost for halftone photographs. The price quotes shall include: printing costs; mailing costs (10,047 copies); sales tax; delivery costs; and any other associated costs. CITY COUNCIL LETTER MEETING Of: DECEMBER 161 2002 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: FINANCE APPROVAL ITEM: DESIGNATING DEPOSITORIES FOR BY: WILLIAM ELRITE[.~. FUNDSOFTHE CITY OF COLUMBIA HEIGHTS DATE: DECEMBER 4, 2002 NO: State statutes require the annual adoption of a resolution designating depositories for City funds and for investment purposes. The attached resolution follows the general format of the resolution passed in previous years. Under this resolution, investment firms that may be used by the City must be located in the State of Minnesota and all investments must comply with authorized investment regulations as set forth in Minnesota state statutes. The resolution also contains a section covering access to City safe deposit boxes. Safe deposit boxes are used primarily for the storage of computer data tapes and other computer storage media. When this resolution was discussed with the City Council last year, there was concern on the part of the City Council that U.S. Bank was not included in the resolution and that we were utilizing Wells Fargo Bank for payroll transactions. At that time the resolution was modified and U.S. Bank was added. When Wells Fargo Bank was selected as the bank to handle payroll and payroll direct deposits the decision was based on their fees and their ability to provide a stable and dependable service. This is particularly important in the area of direct deposits for payroll. The direct deposit system for payroll is a great convenience to employees and saves a significant amount of time in the Finance Department as we do not have to issue payroll checks and perform the other reconciliations associated with payroll checks. Wells Fargo has a demonstrated history of being successful and error-free in this area. When dealing with employees' payroll, this is essential. Subsequently, it is staffs recommendation to maintain, at a minimum, the direct deposit portion of payroll with Wells Fargo Bank. If the council desires, the portion of payroll that is issued on checks could be moved to Northeast Bank. Staff will be available at the work session to explain in more depth some of the ramifications of changing the direct deposit portion of the payroll account. The attached resolution is in the same format as the resolution that is currently in place and would maintain the City's general checking account at Northeast Bank and maintain all other banking transactions within the City of Columbia Heights, with the only exception being the processing of payroll through Wells Fargo Bank. Staff has included an alternate motion that would provide for moving the actual issuance of paper payroll checks to Northeast Bank. RECOMMENDED MOTION: Move to waive the reading of Resolution 2002-71 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2002-71, being a resolution designating official depositories and safe deposit access for the City of Columbia Heights. ALTERNATE MOTION: Move to adopt Resolution 2002-71, being a resolution designating official depositories and safe deposit access for the City of Columbia Heights and to direct staff to move the payroll account for the issuance of paper payroll checks to Northeast Bank. WE:sms 0212022COUNCIL Attachment COUNCIL ACTION: RESOLUTION NO. 2002- 7'1 RESOLUTION DESIGNATING OFFICIAL DEPOSITORIES AND SAFE DEPOSIT ACCESS FOR THE CITY OF COLUMBIA HEIGHTS IT IS HEREBY RESOLVED, that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are hereby designated as depositories of the funds of this corporation. IT IS FURTHER RESOLVED, that checks, drafts, or other withdrawal orders issued against the funds of this corporation on deposit with said banks shall be signed by the following: Mayor City Manager Clerk-Treasurer and that said banks are hereby fully authorized to pay and charge to the account of this corporation any checks, drafts, or other withdrawal orders. BE IT FURTHER RESOLVED, that the Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank are designated depositories of the corporation be and it is hereby requested, authorized and directed to honor checks, drafts or other orders for the payment of money drawn in this corporation's name, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signatures of the following: Mayor City Manager Clerk-Treasurer and that Northeast Bank, Wells Fargo Bank of Minnesota, N.A., and U.S. Bank shall be entitled to honor and to charge this corporation for all such checks, drafts or other orders, regardless of by whom or by what means the facsimile signature or signatures thereon may have been affixed thereto, if such facsimile signature or signatures resemble the facsimile specimens duly certified to or filed with the Banks by the City Clerk or other officer of his corporation. BE IT FURTHER RESOLVED, that any and all resolutions heretofore adopted by the City Council of the corporation and certified to as governing the operation of this corporation's account(s) with it, be and are hereby continued in full force and effect, except as the same may be supplemented or modified by the foregoing part of this resolution. BE IT FURTHER RESOLVED, that all transactions, if any relating to deposits, withdrawals, re-discounts and borrowings by or on behalf of this corporation with said banks prior to the adoption of this resolution be, and the same hereby are, in all things ratified, approved and confirmed. BE IT FURTHER RESOLVED, that any bank or savings and loan located in the State of Minnesota may be used as depositories for investments purposes so long as the investments comply with authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that any brokerage firm located in the State of Minnesota may be used as a depository for investment purposes so long as the investments comply with the authorized investments as set forth in Minnesota Statutes. BE IT FURTHER RESOLVED, that the signatures of any one of the following named City employees are required for access to safe deposit boxes: Finance Director City Manager Assistant Finance Director Accountant Information Systems Director Information Systems Technician Passed this Offered by: Seconded by: Roll Call: ~day of ,2002 Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk 0212022COUNCIL CITY COUNCIL LETTER MEETING OF: December 16, 2002 AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER NO: FINANCE APPROVAL ITEM: RESOLUTION INCREASING INCOME BY: ROXANE SMITH a'~d BY.'/, ~j~ ~'~ GUIDELINES NO: DATE: DECEMBER 2, 2002 Income eligibility guidelines for senior citizen utility rates are established on an annual basis. The 2002 maximum income eligibility level was set at $20,700. Attached is a resolution establishing the year 2003 maximum income eligibility level at $21,700 to receive reduced senior citizen rates in the year 2003. The formula used is the maximum Social Security benefits for an individual 65 years old, plus 4% rounded to the next even $100 increment. For the year 2003, the maximum Social Security benefit for a 65 year-old individual is $20,892. The 4% adjustment to this figure in the City's eligibility level allows for $808 in other income. The City Council can set any formula or amount for income eligibility. The formula used here and in the past is equitable for the truly low income senior citizens. If the City establishes the income eligibility guideline at a higher level, more people will qualify. As more people qualify for reduced rates, the rates for non-qualifying people will have to be raised to ensure adequate revenue in the utility fund. For several years, the number of seniors receiving the reduced rate has remained constant at approximately 200 residents. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the general public. RECOMMENDED MOTION: Move to adopt Resolution 2002-70 being a resolution Establishing Senior Citizen Eligibility Standards for Refuse, Sewage Disposal and Water Supply Utility Rates. RS:sms 0212021 COUNCIL COUNCIL ACTION: RESOLUTION NO. 2002 - 70 RESOLUTION ESTABLISHING SENIOR CITIZEN ELIGIBILITY STANDARDS FOR REFUSE, SEWAGE DISPOSAL AND WATER SUPPLY UTILITY RATES WHEREAS, the City Council has previously established eligibility standards for senior citizens for Refuse Service, Disposal, and Water Supply; and WHEREAS, It has been the City's practice to maintain uniform eligibility standards whenever possible: NOW, THEREFORE, BE IT RESOLVED by the City of Columbia Heights as follows: That anyone over 62 years of age with a maximum household income of $21,700 will be eligible for reduced rates. BE IT FURTHER RESOLVED that the above eligibility standard be effective January 1, 2003. Passed this Offered by: Seconded by: Roll Call: day of ,2002 Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk 0212021 COUNCIL COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: December 16, 2002 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGERS NO: CITY MANAGER APPROVAL ~ ~I ! ITEM: Resolution establishing Senior BY: Walt Fehst BY: / Citizens or Retired & Disabled Person DATE: December 5, 2002 DATE: Hardship Special Assessment Deferral NO: In 1982, the City council adopted a resolution allowing the deferral of assessments for senior citizens and disabled persons. The resolution established eligibility criteria including a maximum income. The income level is updated annually by resolution. The attached resolution retains the criteria in the previous resolution and updates the income eligibility amount to $21,700.00, the same dollar amount used for reduced rates for senior citizens utility bills. The current income eligibility amount is $20,700.00. Recommended Motion: Move to waive the reading of Resolution No. 2002-69, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution 2002-69 being a resolution establishing a new maximum income of $21,700.00 for Senior or Retired and Disabled Persons to be eligible for special assessment deferral. COUNCIL ACTION: RESOLUTION NO. 2002 - 69 BEING A RESOLUTION ESTABLISHING SENIOR CITIZENS OR RETIRED AND DISABLED PERSONS HARDSHIP SPECIAL ASSESSMENT DEFERRAL Whereas, immediate payment of special assessments or installments on special assessments cast an undue hardship on some persons owning homestead properties who are 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments, and Whereas, Minnesota Statutes '435.193 - 435.195 makes it possible for a home rule charter city to pass a resolution establishing standards and guidelines for determining the existence of a hardship and for determining the existence of a disability. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS: o o 10. 11. This deferral procedure shall apply only to assessments which are payable in five or more annual installments. This deferral procedure shall apply only to property owned and occupied by the eldedy, retired, or disabled applicant. Ownership and occupancy must be of the same nature as would qualify the applicant for a homestead exemption for tax purposes. This deferral procedure shall apply only to homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make payments. Permanent and total disability shall have the same definition for purposes of assessment deferral as is used for social security purposes. This deferral procedure shall not be construed as to prohibit the determination of hardship on the basis of exceptional and unusual circumstances not covered by the standards and guidelines herein so long as determination is made in a nondiscriminatory manner and does not give the applicant an unreasonable preference or advantage over other applicants. In order to obtain a deferral of an assessment, the homeowner must make application on the forms prescribed by the City of Columbia Heights Assessment Clerk. In granting a deferred assessment, the Council shall determine in its resolution approving the assessment roll the amount of interest, if any, to be charged on the deferred assessment. The option of the homeowner to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due and payable upon the occurrence of any of the following events: the death of the owner, provided that the spouse is not otherwise eligible for benefits hereunder; the sale, transfer or subdivision of the property or any part thereof; if the property should for any reason lose its homestead status; or if for any reason the City shall determine that there would be no hardship to require immediate or partial payment. No deferral may be granted unless the homeowner makes application to the City Assessment Clerk within thirty (30) days after adoption of the assessment by the Council. The deferral shall apply to only 50% of the annual installment payment. If the 50% is not paid in a timely manner, the balance of the annual installment along with all future installments shall become immediately due and payable. No deferral shall be granted to any owner who has a gross annual household income from all sources in excess of $21,700.00. No deferral may be continued from year to year unless the owner shall file a renewal application before September 15th of each year. 12. No special assessment may be deferred for a period longer than the time set by the Council as the time over which the project is to be assessed. 13. Interest on deferred assessments shall be at the rate set by the Council in its resolution adopting the assessment roll, and such interest shall be added to the amount deferred and shall be paid in accordance with Minnesota Statute '435.195 and this Resolution. Passed this Offered by: Seconded by: Roll Call: day of December, 2002. Patricia Muscovitz, Deputy City Clerk Mayor Gary L. Peterson CITY COUNCIL LETTER MEETING OF: December 16, 2002 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: FINANCE APPROVAL ITEM: NEWSPAPERDESIGNATING AN OFFICIALFoR 2003 BY: W~~TE. BY: ~..~/~/.ff--.~ DATE: DECElVlBER 2, 2002 NO: Each year the City Council designates an official newspaper for publishing of legal notices and other required publications. State statutes require the newspaper to be published on a minimum of a weekly basis. Statutes also limit the amount the newspaper can charge, to the rate paid by commercial users. Based on this, there are only two newspapers serving Columbia Heights that meet the criteria: Sun Newspapers and the Star Tribune. Based on rates charged to commercial customers, Sun Newspapers is the least expensive alternative. The Star Tribune's 2003 rate will be $4.15 per line for legal notices and $47.94 per inch for other publications. The following is a comparison of the 2002 rates to the 2003 rates for Sun Newspapers: 2002 Rate 2003 Rate One Column Width: Per line, first insertion 0.99 0.99 ($10.89 per inch) Per line, subsequent insertion 0.55 0.55 ($ 6.05 per inch) Two Column Width: Per line, first insertion 1.98 1.98 ($21.78 per inch) Per line, subsequent insertion 1.10 1.10 ($12.10 per inch) The Sun Newspapers has not increased their rates for 2003. RECOMMENDED MOTION: Move to designate Sun Newspapers as the official City newspaper for 2003 and to authorize the Mayor and City Manager to enter into an agreement with Sun Newspapers for required publications. WE:sms 0212024COUNCIL Attachment COUNCIL ACTION: November 21, 2002 Sue Schmidbauer Finance Department Secretary City of Columbia Heights 560 40th Avenue NE Columbia Heights, Minnesota 55421 newspapers Dear Ms Schmidbauer: The Sun-Focus would like to be considered for designation as the legal newspaper for the City of Coulmbia Heights. We would very much like to continue working with you for the year 2003, therefore, there will be no increase in the rates this year, the rates are as follows: I column width: $ .99 per line - first insertion ($10.89 per col. inch) $ .55 per line - subsequent insertions ($6.05 per col inch) 2 column width: $1.98 per line - first insertion ($21.78 per col. inch) $1.10 per line - subsequent insertions ($12.10 per col inch) All published legal notices are posted on our website (www. mnsun.com) at no additional charge. This is an enhancement to the local news coverage already available on the Internet and will broaden the readersl-,ip of your legal notices. One of the main benefits of publishing your legal notices with the Sun-Focus is our home delivery. Sun Newspapers has become the primary source of community news in the suburbs. Your notices in our paper have the best chance of being seen and read. Two notarized affidavits on each of your publications will be provided with no additional charge. The deadline for regular length notices is 11:00 am the Monday prior to publication. E-mailing the legal notices is an efficient and accurate way of getting the notices to us. The e-mail address for the legal depart- ment is legals@mnsunpub.com. We still accept notices on disk, faxed or through the mail. If you require more information to make your decision, please contact me or Jana McCormick, our Legal Representative, at 952- 392-6829. Thank you for considering the Sun-Focus as the official newspaper for your community. Sincerely, Jeffrey Coolman Vice President and General Manager 10917 ~u.]~-~- V~w Ro.u) 0 E])~,× P~u]~z~ 0 M~,~so~,~ 553~ 0 952.8294)797 0 F~x: 952-941.3588 CITY COUNCIL LETTER Meeting of.' DECEMBER 16, 2002 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: FINANCE APPROYAL., ITEM: B EINGARESOLUTION BY: W ILLIAMELRITE BY: APPROPRIATING AND DESIGNATING FUND DATE: BALANCES DATE: December 5, 2002 NO: 7- During 2002 there were several discussions with staff and council at the EDA and work sessions regarding the development of the industrial area in Columbia Heights and regarding the review of designated fund balances in various accounts and the appropriation or utilization of these fund balances to fund the development in the industrial and other areas of the city. Although this was discussed and information regarding the fund balances was presented to the EDA and City Council, no formal action was taken to appropriate the balances to a development fund. The attached resolution accomplishes this appropriation. Also, when the Section 8 program was closed out and transferred to Metro HRA, there was a remaining deficit which is currently $85,877. This current $85,877 deficit will be reduced further as the Minneapolis Public Housing Authority will pay the City approximately $20,000 in December. This reduces the deficit finally to $65,000. The larger amount of the deficit is due to excessive staffing costs in the program. In essence, the salaries for more than one and a half staff people were being allocated to the Section 8 program. Based on the participants in the program, administrative revenue was not adequate to cover the staff allocation. In these prior years the staff allocation to the Section 8 program should have been reduced with appropriations for staff coming from other areas. As this was not done previously, the attached resolution transferring funds covers the resulting deficit. It is staff's further recommendation that if any additional Section 8 outstanding balances are collected that those collected revenues go into the Redevelopment Fund as the attached resolution formally closes out the Section 8 Fund. RECOMMENDED MOTION:-Move to waive the reading of Resolution 2002-72 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2002-72 being a resolution appropriating and designating fund balances. WE:sms 0212023COUNCIL Attachment COUNCIL ACTION: RESOLUTION NO. 2002-72 BEING A RESOLUTION APPROPRIATING AND DESIGNATING FUND BALANCES WHEREAS, the City of Columbia Heights has accumulated fund balances in the General Fund, Economic Development Authority Fund, Special Project Revenue Fund, and the Housing & Redevelopment Authority Fund for the purpose of funding future redevelopment projects within the City and, WHEREAS, these funds would be more appropriately accounted for in a separate fund designated for the purpose in which these funds were accumulated, and, WHEREAS, the City has established a high priority of redevelopment projects in Columbia Heights, and the Section 8 Housing program has been closed out and transferred to Metro Housing & Redevelopment Authority, and, WHEREAS, this transfer resulted in a non-funded deficit in the Section 8 program NOW, THEREFORE, BE IT RESOLVED that the following transfers be made and appropriated for future development costs and to cover the Section 8 fund deficits. Transfers from the following funds: 204 Economic Development Authority 226 Special Project Revenue 299 Housing & Redevelopment Authority Total Community Development Funds 100,000 280,000 130,877 510,877 101 2002 General Fund Tax Levy for Development Total transfers out: 300,000 810,877 Transfers to the following funds: 205 Section 8 420 Capital Improvement Development Total transfers in: 85,877 725,000 810,877 Passed this Offered by: Seconded by: Roll Call: day of ,2002 Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk m~s2o02-72co~c~L City of Columbia Heights Fund Balance Transfers FME: 10131102 Prepared: 12/05/02 Transferrs from the following funds 204 Economic DevelopmentAuth 100,000 226 Special Project Revenue 280,000 299 Housing & RedevelopmentAuth 130,877 Total Community Dev Funds 510,877 101 2002 General Fund Tax Levy for Development 300,000 Total transfers out 810,877 Transferrs to the following funds ] 205 Section 8 85,877 420 Cap Improvements Development 725,000 Total transfers in 810,877 CITY COUNCIL LETTER Meeting of: DECEMBER 16, 2002 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: FINANCE /,~/__~ APPROVAL ITEM: CITYVIEW LICENSES BY: WILLIAM ELRITE BY: NO: DATE: DECEMBER 4, 2002 DATE: On March 25, 2002 the City Council authorized the purchase of the CityView software program. The primary concept for the CityView program is to establish one property database that can be utilized by all departments of the City for property related information. Currently, without the CityView program, each functional area of the City maintains a separate property database. With these multiple property databases, there is inconsistency in information and a significant amount of staff time is spent maintaining the programs. By centralizing everything on one database and utilizing downloads from the county for the property database, it will be much more efficient and economical to manage. The plan for purchasing CityView was to have it initially cover special assessment billing, human resources, fire services management, building permits, and building licenses. We are currently in the final stages of implementing the human resources tracking module and the special assessments billing component. When the initial software was purchased, the City purchased five user licenses at a discount of 50%. The proposal also included the option of purchasing five more licenses before the end of the year at this discounted rate. This was negotiated knowing that the additional licenses would be needed to operate the sot~vare in 2003. The normal cost of these licenses is $4,990 each with an annual software maintenance cost of $1,000 per license. The total normal cost for these licenses would be $29,950. If we purchase the additional five licenses prior to December 31 the cost will be $2,495 each plus a one year software maintenance license at $1,000 for a total of $17,475 for the five licenses. If we purchase the licenses prior to the end of the year we would save $12,475. If we wait until January 1 or later to make this purchase, the total cost will be $29,950 rather than $17,475. RECOMMENDED MOTION: Move to authorize the purchase of five CityView user licenses and one year maintenance at a cost of$17,475 from Municipal Software Corporation. WE:sms 0212052COUNCIL COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: DECEMBER 16, 2002 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER '~/z~,- APPROVAL NO: FINANCE l., . ITEM: WORKERS' COMPENSATION BY: WILLI~ELRITE BY: INSURANCE DATE: DECEMBER 2, 2002 DATE: NO: In January of 2001 the City changed their workers' compensation carrier from St. Paul Companies to Berkley Risk Administrators under the League of Minnesota Cities Insurance Trust. The City was forced to make this change because Berkley Risk Administrators operating under the League of Minnesota Cities has established a monopoly on municipal Workers' Compensation coverage in Minnesota. St. Paul Companies nationwide has exited the municipal Workers' Compensation market and no longer writes workers' compensation policies for municipalities. Subsequently, after extensive research by our insurance agent, the only alternative left for the City for workers' compensation insurance was Berkley Risk Administrators. One factor that has a significant impact on the City's workers' compensation is our experience modification ratio. An average experience modification ratio is 1. For several years the City's experience modification ratio was less than this, which resulted in a reduction of premium. Currently the League of Minnesota Cities has estimated our experience modification factor at 1.24, which means our claims under workers' compensation are 24% higher than what is considered to be normal or average. This estimate is a decrease from last year's ratio of 1.30. Our Workers' Compensation premium increased from $137,120 for 2002 to $150,832 for 2003. The reasons for this increase are 1) The League of Minnesota Cities Insurance Trust implemented a 10% average rate increase 2) The League of Minnesota Cities Insurance Trust Managed Care Credit decreased from 3% to 0% and 3) Estimated payrolls increased for the City due to cost of living increases. RECOMMENDED MOTION: Move to authorize the Mayor and City Manager to enter into an ongoing agreement with the League of Minnesota Cities Insurance Trust for workers' compensation coverage. WE:sms 0212025COUNCIL Attachment COUNCIL ACTION: Sue Schmidtbauer - Workers' Compensation 2003 Page 1 From: To: Date: Subject: <Carl_Bennetsen@ajg.com> <Sue. Schmidtbauer@ci .columbia-heights .mn .us> 12/2/02 11:10AM Workers' Compensation 2003 The LMCIT Workers' Compensation 2003 rates are going to increase an overall average of 10% above the current rates. The other major factor, besides the 2003 versus 2002 estimated payrolls, is the Experience Modification factor based on your claims history. The LMCIT Underwriter is going to try to get your 2003 Experience Modification calculated today. I will forward a copy when received. Thanks, Carl A. Bennetsen Arthur J. Gallagher & Co. of Minnesota, Inc. 7825 Washington Ave. S., Ste. 300 Minneapolis, MN 55439-2433 Phone: 952-944-8885 FAX: 952-9449795 Direct Phone Line: 952-918-3940 Email: carl_bennetsen@ajg.com CITY COUNCIL LETTER Work Session of: December 9, 2002 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER ITEM: BEING A RESOLUTION ADOPTING A BY: WILLIAM ELRITE BY: BUDGET FOR THE YEAR 2003, SETTING THE DATE: CITY LEVY, AND APPROVING THE HRA DATE: DECEMBER 6, 2002 LEVY The City of Columbia Heights held its Truth in Taxation heating on December 2, 2002. At this heating staff presented a brief overview of the highlights of the budget. The attached resolution is a reduction in the overall city levy of $6,146 from the 2002 adopted levy. With this reduction the levy for 2003 is $4,817,984. Based on this and the reduction the school district made to their levy, virtually all homes in COlumbia Heights will see a significant reduction in property taxes for 2003. The onlyproposed changes to the City Manager's recommended budget are on the attached page. In the original City Manager's recommended budget it was proposed to set aside $77,000 of the HRA levy for a reserve to pay the Sheffield Redevelopment debt. However, at this time it is anticipated that tax increment will cover this full debt. Subsequently, it is now recommended to use the $77,000 in the HRA levy to offset the deficit in the Community Development budget. In addition to this, $7,200 of proposed equipment in the Police Department will be covered by grant funds. This amount is shown on the cut sheet but was actually made to the City Manager's proposed budget during the budget review. Other than that, there are no proposed changes to the City Manager's proposed budget. RECOMMENDED MOTION: Move to waive the reading of Resolution 2002-70 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2002-70 being a resolution adopting a budget for 2003, setting the City, Library and EDA levy at $4,817,984, and approving the HRA levy of $111,648. WE:sms 02 ! 206 l COUNCIL Attachment COUNCIL ACTION: RESOLUTION 2002-70 RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2003, SETTING THE CITY LEVY, APPROVING THE HRA LEVY, AND APPROVING A TAX RATE INCREASE FOR PROPERTY TAXES PAYABLE IN 2003. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The budget for the City of Columbia Heights for the year 2003 is hereby approved and adopted with appropriations for each of the funds listed below. Expense General Fund 8,899,512 Community Development Fund 363,003 Economic Development Fund 140,569 Parkview Villa North 360,507 Parkview Villa South 213,764 Rental Housing 17,309 HRA Administration 111,648 State Aid 171,235 Cable Television 166,974 Library 679,700 DARE Project 8,825 Infrastructure 155,120 Capital Improvement 275,992 Capital Equipment Replacement Funds 1,037,558 Central Garage Fund 497,330 Liquor 13,301,048 Water Utility Fund 1,667,231 Sewer Utility Fund 1,319,470 Refuse Fund 1,537,520 Storm Sewer Fund 193,272 Data Processing 274,562 Debt Service Fund 2,412,822 Total Expense Including Interfund Transfers 33,804,971 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2003: Revenue General Fund 8,899,512 Community Development Fund 363,003 Economic Development Fund 140,569 Parkview Villa North 360,507 Parkview Villa South 213,764 Rental Housing 17,309 HRA Administration 111,648 State Aid 171,235 Cable Television 166,974 Library 679,700 DARE Project 8,825 Infrastructure 155,120 Capital Improvement 275,992 Capital Equipment Replacement Funds 1,037,558 Central Garage Fund 497,330 Liquor 13,301,048 Water Utility Fund 1,667,231 Sewer Utility Fund 1,319,470 Refuse Fund 1,537,520 Storm Sewer Fund 193,272 Data Processing 274,562 Debt Service Fund 2,412,822 Total Revenue Including Interfund Transfers 33,804,971 RESOLUTION 2002-70 RESOLUTION ADOPTING A BUDGET FOR THE YEAR 2003, SETTING THE CITY LEVY, APPROVING THE HRA LEVY, AND APPROVING A TAX RATE INCREASE FOR PROPERTY TAXES PAYABLE IN 2003. Section C. The following sums of money are levied for the current year, collectable in 2003, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated Area-Wide 930,000 Estimated General 3,313,830 Estimated Library Levy 433,585 Estimated EDA Fund Levy 140,569 Total Proposed General Levy 4,817,984 Special PERA Levy 0 Total Levy 4,817,984 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2003 in the amount of $111,648. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the year 2003 that is higher than the tax rate calculated pursuant to Minnesota Statutes '275.078 for the city for taxes levied in 2002, collectable in 2003. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this 16th day of December 2003. Offered By: Seconded By: Roll Call: Ayes: Nays: Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk CITY COUNCIL LETTER Meetin AGENDA SECTION: Item for Consideration O1UGINATING DEPT.: CITY MANAGER NO: Community Development APPROVAL ITEM: Amendment to Central Avenue Design BY: Tim Johnson Guidelines contract DATE: December 5, 2002 NO: Issue Statement: The Design Guidelines Task Force has recommended to apply design guidelines to all of Central Avenue in anticipation of redevelopment from 37a to 53rd Avenue. Background: The City Council in spring of 2002 recommended to hire the URS Group, to provide expertise and work with a Design Guidelines Task Force to establish design standards for Central Avenue. ,Analysis: The Design Guidelines Task Force consisting of 11 members, staff, and consultants, discussed and unanimously recommended to apply the design guidelines to all of Central Avenue rather than the original focus area from 39a to 43'd Avenue. The Task Force members believe it necessary and essential to apply these guidelines to all of Central Avenue in anticipation of redevelopment and business expansion opportunities on the north end of Central as well. With this thought in mind, the Task Force wanted to include the K-Mart site and other opportune sites for the purpose of providing some visual consistency and continuity in whatever future redevelopment brings to the Avenue. With this direction, the URS Group prepared a scope and fee amendment to the original contract for Design Guidelines. This scope of work translates into an estimated additional 4,600.00 in f~es. If acceptable, the total fees and expenses for the project will amount to $33,100.00. It is anticipated that this additional expansion of the project area will have no impact on the projected completion date of March 2003. Recommendation: Staff is supportive of this direction from the Design Guidelines Task Force and believes it a future benefit to apply the design guidelines to all of Central Avenue to provide consistency and continuity to the Avenue. Motion: Move to approve the scope and fee amendment to the current contract for Design Guidelines for an additional $4,600.00 in fees, with funds to be appropriated from Parkview Villa South (PVVS) Capital Improvement Fund # 414, and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. Attachments: Scope and Fee amendment letter; Orisinal scope of work contract COUNCIL ACTION: November 20, 2002 Mr. Tim Johnson City Planner City of Columbia Heights 637 - 380' Avenue N.E. Columbia Heights, MN 55421 Amendment to Design Guidelines Central Avenue (TH 65) Improvement Project City Project No. 99-12 Dear Tim: Per our discussions on 11/19/02 and the direction from the Design Guidelines Task Force on 11/20/02 we have prepared a scope and fee amendment to our current contract for Design Guidelines. We understand that the City will want to apply the design guidelines to redevelopment and business expansion opportunities along the entire length of Central Avenue including the K- Mart site area north of our present project boundary. Consequently we will need to examine the areas along Central Avenue north of43'~ Avenue to the City limits within the context of the overall project process. Inclusion of this additional area will require some additional work in the area of inventory, analysis, guideline development and testing or applying the applicable guidelines. Due to the more suburban, auto oriented nature of this area we may want to consider treating this as a discreet district. As discussed at our task force meeting, the possibility of redeveloping the K-Mart site provides an exciting opportunity for the City. and an excellent -case study site for applying the design guidelines. Amendment The additional work involved in the expansion of the project area translates into approximately 50 to 60 additional hours of professional time for an addition of $4,600 in fees. We believe the work can be seamlessly incorporated into the scope at this stage of the project without delaying the anticipated March 2003 completion. If this amendment is acceptable, the total fees and expenses for the project will amount to $33,100. If this amendment is acceptable please sign below and return a copy to me. Thank you for the opportunity to be of service. We look forward to the successful completion of the design guidelines. Sincerely: URS Corporation Project Manager City of Columbia Heights Thresher Square · 700 Third Street South · .[linneapolis. MN 55415 · Phone: (612) 370-0700 · Far: (612) 370-1378 BRW, Inc. March 12, 2002 Mr. Kevin Hansen, PE Public Works Director\ City Engineer City of Columbia Heights 637 - 38t~ Avenue N.E. Columbia Heights, MN 55421 Scope of Work/Estimated Cost for Design Guidelines Central Avenue (TH 65) Improvement Project City Project No. 99-12 Dear Mr. Hansen: As requested, we have developed a preliminary scope of work and estimated cost for the development of Design Guidelines for the Central Avenue (TH 65) corridor. We understand that the Design Guidelines should include both sides of Central Avenue between 37'n Avenue and 42nd Avenue and perhaps 40th Avenue from Central to University as well. It is likely that several districts will be identified during the preliminary inventory and analysis phase. These might include the Central Avenue core area from 39th to 41st, Central Avenue north and south of the core area and 40th Avenue from Quincy Street to University Avenue. The content of the guidelines may then vary by district. As discussed at our previous meetings, we have worked with a number of local communities to develop Design Guidelines to assist them with development/redevelopment issues. We have attached a copy of an article out of the January - February 2001 issue of Architecture Minnesota that discusses how the City of Wayzata has developed Design Guidelines to assist them with development/redevelopment along Lake Street in their community. The following is a summary of a preliminary scope of work and estimated cost for the development of the Design Guidelines. The scope of work and cost estimate have been prepared based upon our past experience with similar work for other communities. SCOPE OF WORK The following is a summary of a preliminary scope of work for the development of the Design Guidelines. Thresher Square 700 Third Street South Minneapolis. MN 55415-1199 612.370.0700 Tel 612.370.1378 Fax BRW, Inc. Mr. Kcvin Hanson March 12, 2002 Page 2 1. Project $coping Wc would meet with City staff to review the work program and finalize the schedule. Wc would also review prior visioning efforts, discuss problems or shortcomings of past development and identify other issues that thc project should address. Inventory and Analysis Define and document the "typology" of the built environment along Central and 40th Avenues. The typological examination will include street cross-sections, building setbacks, building dimensions, common architectural elements, street trees and landscaping, lighting and street furniture, signage, historic architecture and vehicular, pedestrian and bicycle facilities and movement patterns. We would illustrate these elements in photographs, sketches and descriptive text. We also suggest that we meet with the City Council and/or Planning and Zoning Commission at this time to get their assessment of problems or shortcomings of past development and their sense of buildings or sites that exemplify community character. Community Preference Survey Define visual preferences and community character. We propose a two-part process, using a focus ~oup or task force composed of approximately 8 to 12 members of the City Council, EDA, Planning and Zoning Commission, business and neighborhood representatives and other interested citizens. The two parts would be as follows: ao Conduct a visual preference survey in which participants would rate the visual appeal of buildings and streetscape elements, using images from Columbia Heights and other communities. Score the results and discuss them with participants. While the results of this method are often largely predictable, subtle differences will emerge which help define the character of a particular community. The preferred images are then used to establish basic design principles, which are used in developing the Design Guidelines. BRW. Inc. Mr. Kevin Hansen March 12, 2002 Page 3 o Design Principles and Guidelines Drawing on the results of the previous task, we would develop design principles: brief statements accompanied by sketches or photos illustrating the community preferences. These principles would focus on both the individual building, the development site and the surrounding neighborhood, and would likely include the following design elements: · Building scale andmassing Proportion (height to width; building height to street width) · Building materials and detailing; appropriate primary materials, accents and prohibited materials · Fenestration: pattern and rhythm of windows and doors · Signage · Site circulation and parking, balancing pedestrian and vehicle needs · Preservation of existing landscaping and introduction of new landscape material · Public spaces, including street furniture, lighting and streetscape elements · Transitions between commercial and residential areas · Community entrances, gateways and focal points Draft Ordinance Language Prepare a draft of an ordinance in outline form, including statements of the basic principles and illustrations. Review draft language with staff, City Council and/or the Planning and Zoning Commission. Review and Revise Based upon the results of the previous task, refine the ordinance language into a final draft format. Present the draft ordinance, illustrations and results at a public meeting and receive public comments. Develop Final Ordinance Incorporate staff, City Council, Planning and Zoning CommisSion and public comments into final design standards ordinance. Present final ordinance to the City Council and/or the Planning and Zoning Commission. BRW, Inc. Mr. Kevin Hansen March 12, 2002 Page 4 ESTIMATED COSTS The following is a summary of the estimated costs for the services described above. Task Estimated Cost Project Scoping $ 2,000 Inventory and Analysis $ 7,000 Community Preference Survey $ 3,000 Design Principles & Guidelines $ 9,500 Draft Ordinance Language $ 2,500 Review andRevise $ 2,000 Develop Final Ordinance $ 2,000 Subtotal $ 28,000 Reimbursable Expenses $ 500 Approximate Total Cost $ 28,500 The estimated cost for the development of the Design Guidelines is, therefore, $28,500. This is intended to be a preliminary cost only as the costs could vary with the further refinement of the scope of work. Facilitating the production of mul. tiple copies of a final color booklet of the guidelines document would be an additional expense the City may wish to consider. Typically printing costs about $20.00 per booklet. We propose to perform these services on an hourly basis under the terms of our Professional Services Agreement for the design phase of the Central Avenue Improvement Project. Labor will be billed at the rates included in our hourly rate schedule. Reimbursable expenses will be billed at cost with no BRW markup. We estimate that it would take between four to five months to complete thc development of the Design Guidelines. The schedule would be dependent upon the City Council, Planning and Zoning Commission and public involvement processes used for the project. Two original copies of this proposal are enclosed. If the proposal is acceptable, please execute both copies on the signature blocks provided below and return one copy to us for our records. BI=IW. Inc. Mr. Kevin Hansen March 12, 2002 Page 5 Please let me know if you have any questions or you need any additional information. Sincerely, BRW, Inc. APPROVED BY: CITY OF COLUMBIA HEIGHTS Name Name Title Title Signature Sig'nature Date Date Copy: Bob KosffBRW Klm $chaffer, rBRW File 33910-004-I001 CITY COUNCIL L£TTSR ,v,c¢un~ m: ~ecemoer lo, zuu2 AGENDA SECTION: Items for consideration ORIGINATING DEPT: CITY MANAGER Community Development APPROVAL , ..~ ITEM: 2003 CDBG Program Application. By: Tim Johnson '~J'~ By:~Z' ,~/~,/¢ DATE: December 5, 2002 TqqTrl~' qTA"l"h'rt,{~"Nl"[% "1'~ t",:~, r-~ ..... :~ · , . . City Council ~s requested to considered two potential projects to incorporate in the 2003 CDBG Program application to be submitted to Anoka County on or before January 10, 2003. BACKGROUND/ANALYSIS: The City Council must approve the project incorporated in the 2003 application before submission. The amount of $1,100,000 was available for cities and townships in 2002, and it is anticipated that the 2003 amount available will be consistent w/th prior years. All projects submitted are limited to a maximum amount of $300,000. To note, one of three federal objectives must be met with CDBG funds including: 1) benefit to low and moderate income persons, 2) prevention or elimination of slum and blight, and 3) urgent need. Anoka County will likely only fund high prior/ty activities as listed in their Consolidated Plan Needs and Priorities (see attached). Finally, the CDBG program is governed by a number of Federal regulations including Davis-Bacon labor standards, environmental, fair housing, relocation, lead-based paint, equal opportunity, record keeping, and auditing. These regulations greatly complicate the application and implementation process and also increase overall project costs. City staff offers the following recommended options for consideration by the City Council: 1) The City currently owns the properties at 3944 and 3950 Lookout Place, and will close this month on the property at 3955 University Avenue. We are proposing to use CDBG funds to acquire MGS Building Maintenance Services at 322 40th Avenue NE. The project application will be for the estimated acquisition costs of $186,500. The property owner has expressed interest in selling this property and relocating the business to a larger space. This acquisition will allow for the City to obtain the final piece necessary to allow for redevelopment and reconfiguration of an approximate one-acre parcel. This acquisition will make the site more marketable and functional for a future commercial reuse. Elimination of slum and blight would be used to meet the national objectives, with the ultimate goal in mind of job creation and future economic development. 2) The second application project idea is to acquire a non-conforming single-family home adjacent to Collins Auto Body, and located in a commercial district, for the purpose of removing slum and blight. The property is known by staffas the 'tarp house' and is severely dilapidated in nature. The house has severe water and mold damage and is considered a substandard property. The elimination of slum and blight would be used to meet the national objectives. RECOMMENDATION: Staffrecommends submitting the 2003 CDBG Program Application for the acquisition of the properties at 322 404 Avenue NE, and 4833 University Avenue NE for the purpose of removing slum and blight, and creating economic development opportunities. RECOMMENDED MOTION: Move to authorize staff to prepare the 2003 CDBG Program Application to remove sluTM and blight in the amount of $186,500 for the acquisition of the property at 322 40t~ Avenue NE, and to remove slum and blight in the amount of $77,400 for the acquisition of the property at 4833 University Avenue NE; and furthermore, to submit said applications to Anoka County. Attachments: Anoka County Goals and Priorities Chart; Application requirements; Project Site Maps COUNCIL ACTION: Application Requirements Funding Request Applicants must request a minimum of $5,000 in CDBG funds and are strongly encouraged to have other funds or in-kind contributions committed to the project at the time of application. Eligible Activities Funds may be requested for the following types of activities: Activities Related to Real Property · Acquisition · Disposition · Public facilities and improvements · Clearance and demolition ~ Rehabilitation Activities Code Enforcement Historic Preservation Renovation of Closed Buildings Lead-Based Paint Testing and Abatement Activities Related to Economic Development Planning and Administration (restricted to 20% of the total grant) Public Services (restricted to 15% of the total grant) Ineligible Activities Funds may not be requested for: Paying off existing debt Acquiring equipment or fixtures which are not permanently affixed to a structure. Acquiring property or construction or rehabilitation of structures to be used for religious purposes or which will promote religious interests. Organizations which acquire or improve facilities with CDBG funds who plan to subsequently lease space to churches or other organizations using the space for religious purposes. CDBG funds for these projects may not be used to pay for agency overhead or administrative costs. The general conduct of government, general government expenses or political activities. 2003 CDBG Request for Proposal Page 2 National Objectives The project must meet one of the following National Objectives: Benefit to Iow and moderate income people (income limits attached) Aid in the prevention of slum and blight; and Meet a need having a particular urgency (urgent need). Benefit to Low and Moderate Income (LMI) Persons Under this objective, CDBG-assisted activities must benefit Iow and moderate income persons using one of the following categories: Area benefit activities: An activity that benefits all residents in a particular area, where at least 51 percent of the resident are Iow and moderate income persons. Limited Clientele: An activity benefits a limited number of people as long as at least 51 percent of those served are Iow and moderate income. Housinq Activities: Providing or improving permanent residential structures where, upon completion, at least 51 percent of the units have affordable rents (see attached Fair Market Rents) and will be occupied by Iow and moderate .income persons. New construction is not an eligible activity. The funds may be used for site acquisition or preparation, but may not be used for the construction costs. Job Creation or Retention Activities: To create or retain permanent jobs, at lease 51 percent of which will be made available to or held by Iow and moderate income persons. Elimination of Slum and Blight Under this objective, CDBG-assisted activities must help to prevent or eliminate slums and blighted conditions using one of the following categories: Area Basis: Activities that aid in the prevention or elimination of ~.,~slums or blight in a designated area. Spot Basis: Activities that eliminate specific conditions of blight or physical decay on a spot basis not located in a slum or blighted area. 2003 CDBG Request for Proposal Page 3 Urgent Need Use of this category is extremely rare. It is designed onlY for activities that alleviate emergency conditions. Example: A coastal city is struck by a major hurricane within the last month and does not have any other resources to demolish severely damaged structures which pose a danger to occupants of neighboring structures. This activity would qualify under the Urgent Needs National Objective. County Priorities As required by the Department of Housing and Urban Development, Anoka County will fund projects that fill a high priority in our Consolidated Plan. If all high priority applications have been filled, we will then fund projects that meet a medium priority. Please see attached Housing Goals and Priorities and Community Development Goals and Priorities chad. Applicant Authorization Applications submitted by the cities must be signed by your Mayor or City/township Manager and authorized by your City Council/township board. Applications submitted by nonprofit organizations or special districts must be signed by an authorized representative and authorized by your Board. A copy of the City Council or board minutes or passed resolution may be submitted after the application due date but not later than March 1, 2003. If more than one application is submitted, the City Council or Board minutes authorizing the application must indicate which is of the highest priority. Submission Requirements Submit at least two original applications (one unbound copy) of your application by the application deadline. Applications must be received, not postmarked, by the application deadline. E-mailed and faxed applications will not be accepted. Selection Criteria Community Development staff will review the applications to make sure that each project is eligible and meets a national objective. Staff will review the applications and rank the applications including but not limited to the questions below: 2003 CDBG Request for Proposal Page 4 Is the project consistent with the goals and priorities set forth in the 2000 Consolidated Plan? Is the project implementation schedule realistic? Will the funds be able to be spent in the two-year time frame? Are there sufficient funds to complete the project? How many Iow to 'moderate income people with the project serve? What is the cost/benefit ration? Does the applicant have unexpended CDBG funds from 2000 or eadier? An application will be disqualified if.' the project does not document that the project meets a national objective; the project is found to be an ineligible activity; the project does not fill a high or medium priority in the Consolidated Plan; the application is incomplete, missing information or cannot be obtained. Staff will then forward recommendations to the Anoka County HRA Board. The HRA Board will hold a meeting in February to review applications and select the projects to be funded. All applicants are encouraged to attend this meeting. Contract Requirements Agencies which are awarded CDBG funds will contract with the Anoka County Community Development Department. Contracts will commence on July 1, 2002 or when the environmental review has been completed, whichever date is later. Please note that costs incurred prior to the contract start date will not be reimbursed. Funding for projects must be under contract in the award year and the projects completed within 18 months. Contracts include conditions relating to a number of federal regulations and County policies which should be considered when planning your project. Environmental Review: Projects which are awarded CDBG funds are subject to federal environmental review requirements (24 CFR Part 58). Do not submit environmental review documents with your application. Anoka County Community Development staff will complete the necessary environmental checklist if your proposed project is awarded CDBG funds. Please note that projects with any of the following characteristics may be subject to federal regulations which require technical reports or studies: projects which affect properties listed or eligible for listing on the National Register; projects which expose users to airport, highway or industrial noise; or, project which affect species listed or proposed for listing as threatened or endangered pursuant to the Endangered Species Act. 2003 CDBG Request for Proposal Page 5 /."-x cityof [ ---~ COLUMBIA HEIGHTS ~ COMMUNITY DEVELOPMENT SLUM A~ BLIGHT LEG~D R~ev~opm~t '~n~g Designations ~ R~fi~ct R~ - M~fiple F~y / R~i~fi~ct D~ct GB - ~ B~e~ ~her Map ~eatares > o ~ 40 280 se [[lilil]ll[lliiili ll,,,~L [ ~ JlJJlllllllll ~ ~ CE CiV of COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT 40th Avenue Improvement Project Redevelopment Area LEGEND Redevelopment Area Zoning Designations ~ ~R-2 :One and Two Family ~esiaential Dis~ct I ~t~s~dentialDistrict R-4 - MulgpJe. r .amily I ResidentialDistrict CBD - Cen~ B~ess I ~,t I GB - General Business District Other Map Features ~ Redevelopment Concept Area Focus Parcel ~ City Owned Parcels d.7:..3 "" Map Compilalion Date: Deoember. 2002 ~o tM be~ of our knowledge. 0 125 250 500 I Feet Locator Map AVE AVE 40TH 38TH AVE / / / 41ST i: AVE 38TH TABLE 2B COMMUNITY DEVELOPMENT NEED FOR THE CDBG PROGRAM 2000-2005 PRIORITY COMMUNITY Priority Need Level Estimated Estimated DEVELOPMENT NEEDS High, Medium, Low, Priority Dollars No Such Need Units to Address PUBLIC FACILITY NEED~; Neighborhood Facilities H 5 facilities 500,000 Parks and/or Recreation Facilities L 0 0 Health Facilities L 0 0 Parking Facilities L 0 0 Solid Waste Disposal Improvements L 0 0 Asbestos Removal M 3 proiects 75,000 Non-Residential Historic Preservation M 0 0 Other Public Facility Needs M 4 proiects. 40,000 INFRASTRUCTURE Water/Sewer Improvements M 4 proiects 200,000 Street Improvements M 4 proiects . 200,000 Sidewalks L 0 0 Sewer Improvements. M 4 projects 200,000 Flood Drain Improvements' '" L 0 0 Other Infrastructure Needs L 0 0 PUBLIC SERVICE NEEDS Handicapped Services H 2150 persons 230~000 Transportation Services H 2150 persons 230,000 Substance Abuse Services H 0 100,000 Employment Training H I00 persons 30,000 Health Services H 0 100,000 Other Public Service Needs H 5000 persons 485,000 ANTI-CRIME PROGRAMS Crime Awareness L 0 0 Other Anti-Crime Programs L 0 0 YOUTH PROGRAMS Youth Centers H .2 units 200,000 Child Care Centers H 5 units 200,000 Youth Services H 1000 persons 85,000 Child Care Services H 1000 persons 160,000 * Other Youth Programs H 0 0 SENIOR PROGRAMS Senior Centers H 6 units 600.000 Senior Services H 8000 persons 640,000 **Other Senior Pro,rams H 0 ECONOMIC DEVELOPMENT Rehab; Publicly- or Privately- Owned H 5 units 250,000 CI Infrastructure Development M 5 units 100,000 Other Commercial/Industrial H 5 units 125,000 Micro-Enterprise Assistance . H 5 businesses 175,000 ED Technical Assistance M 5 businesses 100,000 Other Economic Development L 0 0 PLANNING Planning H 15 proiects 150~000 TOTAL ESTIMATED DOLLARS * We assumed that Other Youth Program was the same as Youth Services ** We assumed that Other Senior Program is the same as Senior Services The following categories count the number of projects we expected to accomplish in the next five years: Public Facility Needs: all categories Infrastructure: all categories Youth Programs: Youth Centers and Child Care Centers Senior Programs: Senior Centers Economic Development: all categories Planning: all categories The following categories count the number of people we expect to serve in the next five years: Public Service Needs: all categories Youth Programs: Youth Services and Child Care Services Senior Programs: Senior Services CITY COUNCIL LETTER Meeting of: 12/9/02 AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: RESOLUTIONS ORDERINGPREPARATIONOF BY: K. Hanserl~.x BY: ~/~ FEASIBILITY REPORTS FOR ZONE 6B STREET DATE: 12/2/0~ DATE: REHABILITATION PROGRAM Background: To comply with Minnesota State Statutes involving an assessed improvement project, a resolution must be passed by the City Council calling for a report on the necessity, cost effectiveness and feasibility of the proposed improvement. Analysis/Conclusions: The attached resolution calls for the City Engineer to prepare the required report for the Zone 6B Street Rehabilitation Program. Zone 6 has been amended by the Council (November 19, 2001 Work Session) into quadrants with Zone 6B represented by the area 7th to Monroe Streets, 40t~ to 42nd Avenues and Quincy to Van Buren Streets, 40t~ to 41st Avenues. Our proposed schedule calls for holding the improvement hearing for the project on March 17, 2003. Under this schedule, the project would be bid in April. Recommended Motion: Move to waive the reading of Resolution 2002-74, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution No. 2002-74, being a Resolution ordering the preparation of a report for proposed Zone 6B Street Rehabilitation Program. ra-I~b Attachments: Resolution COUNCIL ACTION: RESOLUTION NO. 2002-74 BEING A RESOLUTION ORDERING THE PREPARATION OF REPORTS ON THE 2003 STREET REHABILITATION PROGRAM: ZONE 6B WHEREAS, the City Council of Columbia Heights is proposing to rehabilitate local streets in the southeast quadrant of Zone 6. Rehabilitation strategies include complete reconstruction, partial reconstruction or mill and overlay. WHEREAS, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended), and Section 103B.201 to 103B.251, as follows: 2003-02 ZONE 6B STREET REHABILITATION NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that the proposed improvements be referred to Mr. Kevm Hansen, City Engineer, for study and that hc is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Dated this 16th day of December, 2002. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS BY Mayor Patricia Muscovitz, Deputy City Clerk CITY COUNCIL LETTER Meeting of: 12/9/02 AGENDA SECTION: WORK SESSION ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: RESOLUTIONS ORDERINGPREPARATIONOF BY: K. Hanse~, BY: /~'~/~ FEASIBILITY REPORTS FOR ZONE 6B STREET DATE: 12/2/02~..~ DATE: REHABILITATION PROGRAM Background: To comply with Minnesota State Statutes involving an assessed improvement project, a resolution must be passed by the City Council calling for a report on the necessity, cost effectiveness and feasibility of the proposed improvement. Analysis/Conclusions: The attached resolution calls for the City Engineer to prepare the required report for the Zone 6B Street Rehabilitation Program. Zone 6 has been amended by the Council (November 19, 2001 Work Session) into quadrants with Zone 6B represented by the area 7th to Monroe Streets, 40th to 42na Avenues and Quincy to Van Buren Streets, 404 to 41st Avenues. Our proposed schedule calls for holding the improvement hearing for the project on March 17, 2003. Under this schedule, the project would be bid in April. Recommended Motion: Move to waive the reading of Resolution 2002-74, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution No. 2002-74, being a Resolution ordering the preparation of a report for proposed Zone 6B Street Rehabilitation Program. KH:jh Attachments: Resolution COUNCIL ACTION: RESOLUTION NO. 2002-74 BEING A RESOLUTION ORDERING THE PREPARATION OF REPORTS ON THE 2003 STREET REHABILITATION PROGRAM: ZONE 6B WHEREAS, the City Council of Columbia Heights is proposing to rehabilitate local streets in the southeast quadrant of Zone 6. Rehabilitation strategies include complete reconstruction, partial reconstruction or mill and overlay. WHEREAS, the City Council intends to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Section 429.011 to 429.111 (Laws 1953, Chapter 398, as amended), and Section 103B.201 to 103B.251, as follows: 2003-02 ZONE 6B STREET REHABILITATION NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA that the proposed improvements be referred to Mr. Kevin Hansen, City Engineer, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are necessary, cost effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvemem, and the estimated cost of the improvement as recommended. Dated this 16th day of December, 2002. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS BY Mayor Patricia Muscovitz, Deputy City Clerk CITY COUNCIL LETTER Meeting of: 12/9/02 AGENDA SECTION: WORK SESSION NO: ITEM: AUTHORIZE AN RFP FOR A SCADA SYSTEM FOR THE WATER AND SEWER SYSTEM ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen\~ DATE: 12/6/02 ~ CITY MANAGER Back~round: The City of Columbia Heights owns, operates and maintains its water distribution and sanitary sewer collection systems. The City does not produce any water but purchases all of its finished water from the City of Minneapolis. Because we purchase all of our drinking or potable water, a master meter is used to record usage and is read monthly by Public Works for billing verification. Remote facilities located throughout the city are used to distribute drinking water and collect sewer discharge flow. Two duplex pumping stations are used to pump water to an elevated storage tank which is then distributed to one of two pressure zones in the City. The sanitary sewer system collects flow largely by gravity. In areas where elevations do not allow collection by gravity, sewer lift stations must be used. Columbia Heights has four duplex sanitary lift stations. Analysis/Conclusions: To provide reliable and consistent public utility service, both systems are electronically sensored and monitored. Each of the eight remote sites above are sensored for operational conditions. These sensors transmit data back to a master panel located at Public Works via radio frequency. The system monitors operational conditions and provides log reports on water usage. It also monitors for failure conditions such as power outages, high or low water level, pump failure, and/or other control failures. Under an alarm event, the master panel sends a signal which alerts Public Works (24/7) of the alarm for immediate attention. This total system can be referred to as a "SCADA" System or Supervisory Control and Data Acquisition System. Columbia Heights' existing system is over 20 years old and in need of replacement for a couple of main reasons: 1. Master Panel: a. Parts: The master panel is over 20 years old and replacement parts are no longer made. Public Works has found and been working with a vendor who has been able to make repairs from disposed panels or adapting circuit boards. The vendor has indicated that parts are scarce or completely unavailable. b. Failures: The master panel is no longer reliable. For the first 11 months of 2002, 101 alarm events were recorded. The vast majority of these were "ghost" or untraceable alarms occurring at the Master Panel. It is also important to recognize that most of these alarms occur outside of normal working hours, requiring overtime callouts. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of.' 12/9/02 AGENDA SECTION: WORK SESSION NO: ITEM: AUTHORIZE AN RFP FOR A SCADA SYSTEM FOR THE WATER AND SEWER SYSTEM ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen DATE: 12/6/02 CITY MANAGER BY: DATE: Continued - Authorize RFP for a SCADA Sysstem Page 2 Remote Facility Radios: Failure and Parts: A situation was brought to our attention in 2002 that apparently had been occurring over a long period of time. The City's radio system has been causing interference with the State Patrol Communications Radios. The City was, at some time, assigned a split frequency license which the FCC will no longer provide. The radios are also obsolete for which we cannot get spare parts. We currently have two remote facilities that are no longer monitored due to radio failure and the inability to repair them (see attached letter dated 9/17/02 from Connelly Electronics). b. Radio Frequency: In order to get a license for a new frequency, a "path study" must be conducted included in the FCC application. New frequencies are not compatible with the existing master panel. Repair Costs: Our records indicate that the following costs have been expended to keep the system running: 1998: $2,448 1999 $3,353 2000 $4,294 2001 $7,700 2002 $6,422 (to date) Due to the age of the system and scarcity of parts, repair costs are not likely to decline. As a result of September 11, 2001, the Federal Government has mandated that every water utility must conduct a security review of their water system. When considering a new SCADA System, the review should be conducted during the planning or development stage in order to include desired security improvements in the overall project. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 12/9/02 AGENDA SECTION: WORK SESSION NO: ITEM: AUTHORIZE AN RFP FOR A SCADA SYSTEM FOR THE WATER AND SEWER SYSTEM ORIGINATING DEPARTMENT: PUBLIC WORKS BY: K. Hansen DATE: 12/6/02 CITY MANAGER BY: DATE: Continued - Authorize RFP for a SCADA System Page 3 Staff recommends conducting a Project Development Study which would include: SCADA System Replacement Radio Path Report Utility Security Review Funds for a SCADA Replacement Report were budgeted in the 2002 Sewer and Water Departments. Requested Action: Authorize Staffto prepare an RFP for a Project Development Report for a SCADA System for the City Utility Systen~ KH:jb Attachment 9/17/02 Connelly Letter COUNCIL ACTION: CONNELLY INDUSTRIAL ELECTRONICS 9117/02 Lauren McClanahan Public Works Superintendent 637 380' Avenue NE Columbia Heights, MN 55421-3806 Re[ SCADA System SEP 1 8 Z00Z PUBLIC WORKS Lauren, I wanted to put onto paper what I said to you Saturday during your-most recent SCADA system failure. As you are aware, Silver Lake Generator and Silver Lake Lift Station are no longer part of your SCADA system. This is because the radios are obsolete. Motorola has refused to work on them. They are also uncomfortable with the FCC assigned split frequency that these radios operate on. As your radios fail, your SCADA system will be scaled back. In an attempt to find new radios, you will run into this odd frequency trouble, and any radio that you use as a system replacement will be incompatible to your new SCADA system. Your frequency is in the 100mhz range. This provides you long range from radio to radio on any given power. Most likely a new frequency will be in the 400mhz or 900mhz range. The higher the frequency, the shorter the radio to radio range is on that same power level. In other words you will likely have to have a system that involves some repeating to make it to all your sites. Sorry I don't have wonderfitl news for you. I would urge the City to press for~vard on a new SCADA system as soon as possible. As xvas evident Saturday, this system is getting tired. Sincerely, Robert R. Connelly 18 ?)' BUERKLE ROAD, WHITE BEAR bAKE, ~,?x'NESO?A5_,' q' ' Lq · PHONE (651) 773-5422 · FAXIS5I) 773-5423 CITY COUNCIL LETTER Meeting of.' 12/9/02 AGENDA SECTION: WORK SESSION NO: ITEM: AWARD OF BID FOR HUSET PARK MASTER PLAN DATE:By:PUBLIcORIGINATINGK' Hansenl2/4/0jWORKS',~DEPARTMENT: I DATE:By:CITY MANAGE~ This item was tabled for a period of 60 to 90 days from the August 12, 2002 regular meeting. Background: The Park & Recreation Commission directed staff to prepare Request for Proposals (RFP) at their July 2001 regular meeting. Staff prepared and sent out copies of the RFP to eight fh-ms, a copy of which is attached. Three proposals were submitted meeting the requirements stated in the RFP. Twenty thousand dollars has been budgeted in the 2002 Public Works Parks budget for this work. The Council, at its meeting of August 12, 2002, moved to table the acceptance of proposals for a period of 60-90 days until additional information was available for the City of Columbia Heights' Industrial Area market study. Analysis/Conclusions: The intent of a Master Plan for Huset Park is to provide a detailed plan of the entire park to work from. With financial constraints, complete redevelopment of the park is unlikely. Therefore, it is the desire of the Park and Recreation Commission and City Staff to have a detailed working plan to rehabilitate or rebuild elements of the park in phases, as funding becomes available. Thc Master Plan will also provide cost estimates of each park element or amenity and provide an evaluation of financing options for the short and long term redevelopment plan. A primary component of the plan will include public participation in development and review of site layouts. These will ultimately be narrowed down, refined, and then reviewed by the Park & Recreation Commission for recommendation on to the City Council. An additional component of the plan will be an initial review of the surface hydrology and how those needs, such as storm water ponding, will fit into the park setting. Based upon the final Master Plan, staff has also requested assistance for the preparation of a grant application to the MNDNR through one of their annual funding programs. Staffhas reviewed each of the proposals and prepared a ranking grid based upon the criteria given in the RFP. On this basis, city staff and the Park & Recreation Commission are recommending the fu-m of Bonestroo, Rosene and Anderlik (BRA) to complete the Huset Park Master Plan. We feel that BRA had the best understanding and approach to the Master Plan project, had excellent references and the best overall and/or related experience in the park planning and master planning as requested in the RFP. BRA has also performed the City's Storm water related engineering over the last 4 years and has performed study in the Van Buren and Huset area. Recommended Motion: Move to accept the proposal from BRA for the Huset Park Master Plan based upon their proposal dated June 28'~, 2002, in an amount not exceed $19,467; and, furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. ~.'jb Attachments: Ranking Grid Request for Proposals Proposals COUNCIL ACTION: w n~ ~. ~n cO ~ CITY OF COLUMBIA HEIGHTS 637 38TH AVENUE N. E,, COLUMBIA HEIGHTS~ MN 55421-3806 (763) 706-3700 FAX 706-3701 PUBLIC WORKS CENTRAL GARAGE SEWER/WATER ENGINEERING STREETS PARKS REQUESTS FOR PROPOSALS (Short Form) FOR CONSULTANT SERVICES HUSET PARK MASTER PLAN COLUMBIA HEIGHTS, MINNESOTA The City of Columbia Heights is requesting proposals from individual or collaborating consulting finns for services relative to the development of a Master Plan for Huset Park. Proposals are due in the office of the Public Works Director/City Engineer no later than 3:30 PM, June 28, 2002. Proposals received after that date will be returned to the finn with the understanding that the finn will longer be considered for the consultant services for this project. If larger documents such as previously done site plans or renderings are included as examples of work, one copy will suffice by must be submitted with the proposals for our used during the evaluation process. Items such as this will be returned to you when the process has been completed. The process for reviewing the proposals will be: 1. City Staff will review all proposals 2. City Staff will then rank the proposals. 3. The Park Commission will review all proposals and staff rankings. 4. The Park Commission will make a final recommendation, which will go to the City Council for review and approval. If you have any questions or concerns regarding this RFP, please contact: Kevin Hansen Public Works Director/City Engineer 637 38th Avenue NE Columbia Heights, MN 55421 Phone 763-706-3705 E-Mail: Kevin. Hansen~Ici.columbia-heights.mn. us *Please note that four (4) copies of your company's proposal must be submitted to the City of Columbia Heights. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES "SERVICE iS OLJR BLJS!NE-%~" EQUAl. OPPORTLJi',,1T'~ TDD (76:3) 706-3692 REQUEST FOR PROPOSALS (Short FomO COLUMBIA HEIGHTS, MINNESOTA CREATION OF A HUSET PARK MASTER PLAN I. INTRODUCTION The City of Columbia Heights is a northern, first ring suburb of Minneapolis. The City is fully developed in an area of approximately 4 square miles with a population of 19,000. The majority of the City contains single family homes, comprising approximately 5,135 parcels, or 64 percent of the total 7,975 parcels. Commercial development is concentrated along Central and University Avenues. Most of Columbia Heights is rolling to hilly terrain with several small lakes and ponds. Fueled by development in the 1960's and 70's, the City became actively involved in the expansion of the Columbia Heights Park System by acquiring "leftover" parcels on land to be developed iuto City Parks. The City's largest park, Huset Park, is 28 acres in size and in need of complete redevelopment. The City of Columbia Heights is requesting proposals to provide professional sen4ces required for creation of a detailed Huset Park Master Plan. II. GENERAL REQUIREMENTS Interested finns should submit their proposal no later than 3:30 P.M. on June 28, 2002 to the Director of Public Works, 637 38th Ave. N.E., Columbia Heights, MN 55421. In submitting a proposal to provide the required sen,ices, the following is required in order to expedite the review process by the representatives of the City. The length of the proposal should not exceed 3 pages, excluding figures, resumes of personnel, firm experience, qualifications, site plans, etc. The proposal should not contain non-applicable promotional materials and should address only the points requested in tiffs document, including proposed time schedule to complete the work and associated fees. If requested elsewhere in this RFP, provide separate schedules and fees for separate sections of work. o A schedule of the most current billing rates for individuals involved; this must include a total cost to complete the work in the specified time frame. Four copies of the proposal should be addressed to the Director of Public Works/City Engineer, 637 38th Ave. N.E., Columbia Heights, Minnesota, 55421, to be received by 3:30 P.M. June 28, 2002. If the finn is proposing to use subcontracts, the subcontractor should be identified along with how the work will be divided. The City of Columbia Heights reserves the right to reject any proposal that does not comply with the requirements of this R.F.P. RFP - HUSET PARK MASTER PLAN Page 2 III. SCOPE OF PRQIECT The City of Columbia Heights desires to create an overall Master Plan to be used for tile redevelopment of Huset Park. This plan will likely be used to focus a staged imple~nentation mid financing plan. The plan could possibly include picnic shelters, reconstructed ball fields, paved trails, age delineated play areas, and multiple use areas. A Comprehensive Park System Plan was completed in 1996 for the entire City and is available from the Public Works office for review. Tile following items will be required as pan of this project: A. Huset Park Master Plan Develop a report and site plan that details a process for the City Council to implement a master park plan for Huset Park. The project is to include the necessary site design, layout, detailed amenities, and complete cost estimate for each element of the redevelopment plan of this park. When the plan is completed the City of Columbia Heights should be able to break the development into construction phases and then prepare documents for the "specifications and bidding" process. The process for report development should generally cover (but is not limited to) the following:. 1) Background Information and data gathering: (a) City Staff (Parks DeparUnent & Community Center Staff) (b) Park & Rec Commission (c) Public Information Meeting (Huset Neighborhood Group) 2) Rex4ew & Update 1996 Park Plan: Huset Park Only 3) Identify Property Needs and Define Acquisition Process 4) Develop preliminary site layout plan 5) Prepare Preliminary Cost Estimates 6) Review Preliminary Site Layout Plan: (a) City Staff (b) Park & Rec Comnfission (c) Public Information Meeting (Huset Neighborhood Group) 7) Final Site Layout, Design and Plan 8) Concept Illustrations (multiple views) 9) Detailed Cost Estimates 10) Evaluation of Financing Options 11) Huset Park Redevelopment Plan 12) Council Review/Discussion at a Workshop B. General The City will provide the consultant with copies of color aerial photos (9'x9'), existing GIS data or other information available at the city. Consultants interested in submitting a proposal will be able to review these documents or data at the office of the City Engineer. The City's comprehensive plan has also been updated and is available in hardcopy or electronic format. In preparing a proposal, the consultant shall take into consideration that the City is largely residential, with development occurring generally from 1940-1970. Major updates or improvements to Huset Park have not occurred in the last 30 years. RFP - HUSET PARK MASTER PLAN Page 3 C. Site Specifics The overall existing use of the park is not intended to change. A Master Plan concept is desired for detailed park planning, improve spatial planning and use flow, and City budgeting. It is the City's intent to focus initially on amenity uses such as playgrounds, picnic shelters and walking trails mid ultimately on ballfield reconstruction, including softball, soccer, mid football. A public facility is also located on the northwestern quadrant of the park, known as Murzyn Hall. Tiffs building essentially serves as the Community Center with Recreation, Youth and Senior Citizen Programs run out of this facility, including preschool. The main hall is rented out throughout the year for a variety of activities including weddings and community events. Park Amenities/Uses that will serve or compliment the activities run out of Murzyn Hall must also be taken into consideration. Storm water runoff has been an issue in the general area surrounding Huset Park. The Master Plan should include 'areas' for the ponding of surface water runoff within the park that will have minimum effects on die available play areas. It is not the City's requirement that detailed modeling and storage requirements be conducted under the Master Plan, only that areas be identified (and spatially fitted) that may accommodate the drainage area internal to the park. D. Options The consultant shall provide a separate cost estimate for the preparation of a grant application to the MNDNR under the 2003 Outdoor Recreation Grant Program for funding assistance. The grant shall exclude ballfields and water amenities and be focused on the immediate needs detailed in the report such as new Playground Equipment, a Picnic Shelter, a walking trail and/or Senior Related activity areas such as Bocce Ball or Horseshoe areas. IV. PROPOSAL CONTENTS 1. Proiect Approach Should reflect the fn-m's understanding of the requirements of the project and present a task-by- task description of the work to be accomplished. Merely restating the scope of services will not be acceptable. 2. Schedule Should include a schedule depicting the task activities, their inter-relationships, and the projected completion dates. It should also contain a discussion of the finn's total staffing and its procedures for maintaining schedule compliance in the event of unforeseen delays or other such circumstances. 3. Protect Personnel Should outline the general responsibilities of the firn~s to be involved if more than one. Should also contain the names of personnel with key responsibilities for the work and a description of their role and duties for this job. It must also include an organizational chart for these people, delineating responsibilities and showing lines of authority and communication. It should also contain biographical resumes of these individuals with emphasis on their background on comparable projects and similar roles to those proposed for this project. RFP - HUSET PARK MASTER PLAN Page 4 0 0 Relevant Experience Should discuss demonstrated experience of firm and project team with studies of similar scope and magnitude to the proposed study. Performance Should demonstrate the ability of the finn to perform the project in a timely and cost-effective manner. Provide a total cost to complete the work as described in this RFP. References Should contain references that may be contacted for the similar studies discussed in the Experience and Performance Sections. Schedule of Rates and Charges Should contain a schedule of hourly billing rates for each category of professional, technical and clerical employee. Specifically, provide an hourly rate for each employee who may be involved in this project. Also, include rates of miscellaneous charges, such as copies, mileage, etc. Benefits to Columbia Heights All firings considered, summarize why you believe the City of Columbia Heights should retain your firm to perform this project. Vo EVALUATION CRITERIA AND SELECTION PROCEDURES Proposals will be evaluated on the following criteria: Demonstrated understanding of the requirements of this project and the concerns of the City of Columbia Heights. Relevance and suitability of the overall project approach and schedule. Detail, scope and program for the Park Redevelopment Report. Total estimated cost of the project and Rate schedule submitted. Qualifications and expertise of the key personnel to be assigned and their proven ability to work together as a team on similar projects. Experience of the firm and project team in implementing and creating a park master redevelopment plan. Record of past performance on similar projects. RFP - HUSET PARK MASTER PLAN Page 5 Comments and opinions prox"ided by references. Resources of the firm to conduct and complete tiffs project in a satisfactory manner. Factors to be considered include size of the firm, current workload, and ability and willingness to commit key personnel. Clarity, conciseness and organization of the proposal. Limitations, Terms and Conditions This Request for Proposal does not commit the City of Columbia Heights to award a contract, pay costs incurred in the preparation of a proposal or to procure a contract for services or supplies. The City of Columbia Heights reserves the fight to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified source, or to cancel in part or entirety this Request for Proposal if it is in the best interest of the City of Columbia Heights to do so. If, for any reason, the firm selected is not able to commence sera,ices under i~s proposal wititin 30 days after its award, the City reserves the fight to award the contract to the next most qualified firm. The City will retain ownership of all reports, site plans or other submittals prepared under the proposal. Tiffs proposal will be the only submittal for firm selection. Interviews are not proposed as a selection criteria. The finn that the City believes to be the best qualified based on the criteria above will be invited to enter into a contract to perform this project. If you have any questions, please contact me at 763/706-3705. Yours truly, Kevin R. Hansen, PE Public Works Director/City Engineer KRH:spj 02-001 ( ~, - I~rofessionat'Consulting Services ~ I~/' Huset Park Master Plan City of Columbia Heights June 28, 2002 fBonestroo Rosene IAnderlik & Associates Engineers & Architects Bonestroo Rosene Anderlik & Associates Engineers & Architects June 28, 2002 Bonestroo. Rosene, Anderlik and Associates, Inc. Is an Affirmative Action/Equal Opportunity Employer and Employee Owned Principals: Otto G. Bonestroo, RE. · Marvin L. Sorvala, I~E. · Glenn R. Cook, RE. · Robert G. Schunicht, PR. · Jerry A. Bourdon, RE. Senior Consultants: Robert W. Rosene, RE. · Joseph C. Anderlik. RE. · Richard E. Turner, RE. · Susan M. Eberlin, C.P^. Associate Principals: Keith A. Gordon, RE. · Robert R. Pfefferle, RE. · Richard ~/. Foster, P.E. · David O. Loskota, RE. · Mark A. Hanson, RE. · Michael T. Rautmann, RE. · Ted K. Field, P.E. · Kenneth P Anderson, RE.. Mark R. Rolls, RE. · David A~ Bonestroo, M.B.A. · Sidney P ~/illiamson, RE., ES. · Agnes M. Ring, M.B.A. · Allan Rick Schmidt. RE. · Thomas ~/. Paterson, PE. · James R. Maland, RE. * Miles B. Jansen, RE.. L Phillip Gravel III, RE.. Daniel J. Edgerton, RE, · Ismael Martinez, RE. · Thomas A. Syfko, RE. · Sheldon J. Johnson · Dale A. Grove, PR. · Thomas A. Roushar, RE. · Robert J. Devery, RE. Offices: St. Paul, St. Cloud, Rochester and v~/illmar, MN · Milwaukee, WI · Chicago, IL Website: www. bonestroo.com Kevin Hansen Public Works Director/City Engineer 637 38t~ Avenue NE Columbia Heights, MN 55421 Dear Kevin, Many communities would envy the existence and possibilities that a space like Huset Park offers. The City's desire to revitalize this great resource demonstrates your commitment to providing quality recreational amenities for the City's residents. We appreciate the opportunity to help you with this important project. Our firm excels at planning and designing parks and open space facilities - from activity-filled community parks with plaza and picnic areas, playgrounds, and ballfields, to more passive, open- space areas. We are well practiced at designing the architectural components of a successful park, including restrooms and park pavilions. We are also skilled at incorporating stormwater ponds into a park's overall aesthetic theme. Much of the success of our master planning process lies in the fact that we strongly encourage early and on-going communication with the City and its residents. Meetings, open houses and other venues will help us learn what you want to see happen with Huset Park. It will then be our job to interpret and convert those ideas, goals and values into a master plan that is implementable. Any questions you have regarding our submittal would be welcomed. I can be reached at (651) 604-4852, or through email at cbehringer(&bonestroo.com. We're excited about the challenges and opportunities this project presents, and we look forward to getting started! Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Chris Behringer, A.S.L.A. Project Manager 2335 West Highway 36 · St. Paul, MN 55113 · 651-636-4600 · Fax: 651-636-1311 Proposal Proposal Professional Engineering Services Presented to: Kevin Hansen Public Works Director/City Engineer 637 38th Avenue NE Columbia Heights, MN 55421 Phone: 763-706-3705 Bonestroo, Rosene, Anderlik & Associates, Inc. 2335 West Highway 36 St. Paul, MN 55113 Phone: (651) 636-4600 FAX: 651.636.1311 Email: info@bonestroo.com Website: www. bonestroo.com Contact Person: Chris A. Behringer, A.S.L.A. Project Manager Direct Phone: (651) 604-4852 Email: cbehrinqer@bonestroo.com June 28,2002 Table of ¢ontent. Project Approach/Schedule .................................. I Project Understanding ........................................... 1 Project Approach ..................................................... 1 Scope and Schedule ................................................. 2 Huset Park Master Plan Meetings ........................... 3 Schedule ............................................ . ....................... 3 Project Team ....................................................... 4 Related Experience and References ...................... 6 References ................................................................. 6 Compensation .................................................... 7 Basic Services ............................................................. 7 MNDNR - 2003 Outdoor Recreational Grant ............. 7 Benefits to Columbia Heights .............................. 8 Proje¢ Approa¢i /$¢i e ule Murzyn Hall is the center of the park's activity and includes the recreation office, a rental hall and senior center. Parking requirements must be carefully evaluated to weight normal use with heavy weekend use due to Mu~yn Hall's popularity. ProJect Understanding The City of Columbia Heights, population ! 9,000, is comprised mosthj of young families and seniors. It is a first ring suburb located just north of the St. Paul/Minneapolis metro area. Columbia Heights believes in a strong sense of community and prides itself on being a desirable place to live and work. The City of Columbia Heights believes one way to achieve and maintain this goal is to promote parks and trails as essential elements of a broader strategy. The goal is a safe, flexible, and attractive park and open space system based on community characteristics, changing demographics and overall needs. With 28 acres, Huset Park is the largest and most popular of the City's ! 4 parks. It is because of this starring role that the C~ is now seeking services for developing a Master Plan for Huset Park. Revitalization and improvement efforts will include the necessary site design, engineering, landscape architecture, phasing, land acquisition possibilities and preliminary cost estimates. Throughout the years, Huset Park has suffered from a lack of maintenance, age, and over use, and it has not been extensively updated in 30 years. Existing amenities are: two play areas {one which is updated for ADA Accessibilityl · 5 baseball/softball fields - 2 lighted · an 1890's skating rink · volleyball courts · lighted basketball courts; and lighted tennis courts in unusable condition bocce ball and horseshoe courts · a wading pool · warming house · a picnic shelter, and four parking lots We have included a graphic at the end of this section that identifies the park's existing conditions, features and surrounding areas. ProJect Approach The park's overall existing use will not change, although site planning is intended to improve the spatial planning and use of this park. Improvements that will be looked at in the master plan process are: play area upgrades with age groupings, a look at the current wading pool and continued use or alternate water play use, picnic shelter/picnic open areas, pedestrian trails with connections to City trail system, ballfield reconstruction, youth soccer, youth football and amenities to compliment the uses of/Vlurzyn Hall. Appropriately handling stormwater runoff is an issue due to the fiat grades within the park. A "big-picture" approach to evaluating the site's hydrology will allow us to identify those areas that may accommodate ponds internally. It is important to address this issue and handle a planned pond as a stormwater detention pond and park amenity. As with any project, communication plays an important role. We will work closely with the City Staff, Park Commission, the Huset Neighborhood and City Council throughout the design process. Key issues for Master Planning the City of Columbia Heights Huset Park include: of Co/uml~/a He/~Th£$ Park Master P/an J We'll consider an alternative aquatic experience as the existing wading pool is high maintenance and not compliant with current codes. The park has little slope and poor- draining soils, so runoff issues must be addressed through the park to maximize its use. · Current recreational needs -- We need to identify the needs of area residents, City Staff 'Vision" and the Park Commission; evaluate facilities already available to meet those needs, and look at long-range acquisitions and determine options. · Analyzing the quality and adequacy_ of current utilities -- This evaluation should identify the characteristics of existing park utilities and any issues, problems or concerns that affect them. · Integrating the new with the existing to remain -- The new site amenities, screening the industrial corridor, and stormwater ponding must be carefully considered to blend with features that will remain. · Priority Phasing - Developing Huset 'West' as a priority over Huset 'East'; develop park amenities vs. field development. Public Involvement -- City residents and park neighbors have an interest in the recreational and passive uses of Huset Park and should be actively involved in its evaluation and development. A park identity may be appropriate, keeping in mind the integration of the total park system. ~ Short- and long-range facili _ty development and management -- We'll need to prioritize facilities and activities to be developed both in the short and long term. This includes looking at the quality of equipment installed and including their maintenance costs in the City's CIP. · Costs -- We will carefully define the costs for the proposed facilities. Scope and Schedule The following tasks are considered Basic Services to be provided by Bonestroo. Project Initiation We will conduct a kick-off meeting with City Staff to confirm the scope and identify planning issues and needs. IThis could include the Park Commission). We'll also need a Public Information Meeting with Huset Neighborhood Group and interested Columbia Heights Citizens to get their initial thoughts and ideas for the park. Task 1 -- Site Inventor~ Inventory Existing Physical Conditions -- We will visit the project site, complete a photo inventory, and document all pertinent information in the project area regarding the physical environment. This will provide a convenient tool for the analysis and design process. Review Background Material --Available background material and past studies relating to the project area will be reviewed and evaluated to identify pertinent data for the project. Prepare Project Area Base Map -- Prepare design backgrounds of project site that accurately depict site features to serve as basis for design. We have assumed that an electronic format survey base of the site will be provided to us. Should an additional topographic survey be required, we can provide this as a Supplemental Service. Task I Deliverables: , Summary of project background materials · Project area base map Task 2 - Site/~,nal.ysis Evaluate Field Data -- Field data will be evaluated to identify features and forces that affect the project area, including such things as existing site features, existing vegetation, soil erosion, stormwater run-off, utilities, signage, etc. Ci~y of Columbia Heights Huset Park Master Plan 2 A goal for the masterplan is to reorganize baseball and softball fields and pro vide additional youth soccer and football fields. The master plan will help decide whether deteriorating park features will be upgrade, or replaced with other amenities. · 1 Ci{y of Columbia Heights ~ Huset Par~ Master Plan Prepare Site Analysis Plan -- Prepare a site analysis plan depicting critical issues and site forces, and document site features and how they may influence the design efforts to follow. Task 2 Deliverables: · Site Analysis Plan · One meeting with City Staff and Park Commission Task 3 - Desi§n Alternatives for Master Plan Prepare Design Alternatives -- Prepare three design alternatives for Huset Park based on information gathered and analyzed in Tasks ! and 2, and on the City and Park Commission review process. Prepare Preliminary Cost Estimates -- Prepare generalized cost estimates for each of the design alternatives. Present Design Alternatives -- Present design alternatives at an open house, or other format, to the City Staff, Park Commission, the Huset Neighborhood Group and residents. A variety of media, including electronic presentations and detailed sketches, may be used to convey the design alternatives and to solicit input. Task 3 Deliverables: · Two meetings with City Staff and Park Commission · One open house meeting with Huset Neighborhood Group and residents · Three design alternatives · Preliminary cost estimates for all three alternatives Task 4 - Final Master Plan Prepare Final Master Plan -- Incorporate comments into a preferred design alternative, update cost estimates, and provide recommendations for implementation, financing and phasing, Presentation and Reviews -- First, present the final master plan to City Staff and the Park Commission, then present to City Council for approval. Task 4 Deliverables: · One 24" x 36" rendered site plan and additional renderings created through out process, (not to exceed three). · Three copies of other documents used through out the Master Plan Process. · One meeting with City of Columbia Heights Park Commission, final review and presentation. ~ Presentation of Master Plan to City Council for approval. Q Huset Park Master Plan Meetings ~(/e have planned for five review meetings with City Staff and Park Commission during the Master Plan process. ~(/e have planned for two public meeting for the Huset Neighborhood Group and residents so they can review the plans and provide input. We have planned for one meeting with City Council for presentation and approval. 121 Schedule We can complete this project within five months of receiving the notice to proceed. Dependant on the notice to proceed the schedule can be accelerated. Please see accompanying schedule on the next page. I I I I I I ! ~ I I ! I I I 11- ~ · ~ , ?roje¢ Team We have assembled a talented group of landscape architects, civil engineers, architects, and water resource engineers to help us deliver a positive park project. Chds/~. Behringer, your project manager, will take the lead in all park planning and related issues. The key members of our team and their roles are presented below. A. full resume is included of every team member at the end of this section. Chris A. Behringer, A.S.L.A. m Project Manager As project manager, Chris will be responsible for client communications, facilitating meetings and the overall design framework. She will also see that the variety of stakeholders' opinions, goals and values are reflected in the plan. Jim Maland, P.E. - Civil Engineer & Principal in Charge Jim has more than 20 years experience and is the Team Leader of our Park and Recreation Group. He will provide his input and expertise throughout the entire planning process. Aha Nelson -- Landscape Architect Aha will provide site development planning/design, integrate the planned landscape architecture with the natural/open space planning and design. Aha will also provide graphics for presentations. Jeff Ehleringer, P.E. - Civil Engineer Jeff's expertise is aquatics. He wilt provide his input on whether the existing wading pool is cost effective to maintain/upgrade, or if replacement with a new water feature is more appropriate. Gary D. Kristofitz, P.E. - Civil Engineer Gary will provide assistance in site development, using his skills on the athletic fields and utility and roadway design. Karen Erickson, P.E. - Civil Engineer Karen has extensive knowledge on infrastructure and will advise the team on utility design and will provide design input for the roadways and parking. Paul J Gannon A.I.A. - Architect Paul will work on conceptual design and preliminary cost estimating for proposed park buildings identified during the master planning process. Chad ~f/estbrook, P.E. - Electrical Engineer Chad will provide assistance with any roadway/parking lot lighting, ballfield lighting and pedestrian trail lighting. Cit2/ o! Columbia Heights Hu~t Par~ Master Plan .Cit2/ of Columbia/-I~/~ht$ Hu~et Park Master Plan Michael T. Rautmann, P.E. - Structural Engineer Mike will provide structural design and analysis of any structures to be designed for Huset Park. Should City Staff request a "structural analysis" of the existing wading pool slated for possible renovation, Mike would complete the work. Bob Barth - Water Resource Engineer Bob will be responsible for storm water issues related to the park master plan, including recommendations on storm water pond placement. Chris/i, hringer. . i LA Senior Landscape Architec El EducaUon University of Wisconsin-Madison Bachelor of Science in Landscape Architecture -- 1976 University of Wisconsin-Manitowoc Center, Associate of Science 0 Professional Organizations American Society of Landscape Architects Minnesota So, ciety of Landscape Architects Ms. Behringer is a Landscape Architect in Bonestroo's Recreational Facilities Group with 25 years of experience. Her responsibilities include project design development, agency approval, contract document preparation, site supervision, construction observation and specification writing. El Recreational Park Planning · Minneapolis Park & Recreation Board, Hiawatha Park School -- Chris was responsible for the public process, design and construction documents for the first 100 percent accessible K-5 playground in the City of Minneapolis. The park also installed a new pre-K play area and sensory walk. · Minneapolis Park & Recreation Board, Lake Hiawatha Park -- Master plan for park renovation. Phase I includes constructing children's play areas and trails, lighting and a veranda overlook at the lake. , Beaver Island Trail / St. Cloud State University Riverwalk, St. Cloud, MN -- Site design of pedestrian trail through campus with site overlooks to take advantage of river views. ^ particularly challenging project due to slopes along the riverbank. Site amenities include seating, lighting, pedestrian bridge, call boxes and interpretive trail markers. · Central Park Arboretum Fountain, Roseviile, MN -- Site design of central seating area with a fountain focal point. Job included design development and construction documents. · Trail Side Park, Melrose, MN -- Design development and construction documents for the park building to serve as a trailhead for the Lake V(/obegon Bike Trail. Park amenities include parking, picnic area, lighting and trail connections. , Farmington City Center "Open Space", Farmlngton, MN -- Design development of the Vermillion River Public Open Space in an area defined as a buffer zone. The public open space planning will look at enhancements such as seating nodes, trails, fishing platforms, natural gardens and river crossings. · Melrose, MN -- Chris is providing master planning to determine a clear picture of the area's recreational needs and to evaluate the best way to meet them using four available sites. · Minneapolis, MN, ~,/est River Road Parkway -- Design development and construction drawings for the last connection of a continuing riveffront pathway system; bituminous surface/concrete bordered pedestrian and bike trails; site furniture; seating nodes and lighting for the Minneapolis Park and Recreation Board IMPRB). A landscape plan emphasizing native plantings was also implemented.* · ~(/oodbury, MN, OJibway Park -- Site design and construction documents for new trail system and park amenities, including a rink for hockey and pleasure skating, volleyball courts, and a future amphitheater. Landscape Architecture & Site Development · Sarteil, MN, Pine Cone Road Extension Plantings and Trails -- Mn/DOT State/~id project including construction documents for plantings along the roadway, pedestrian trails and wetlands for a ] .85-mile extension of Pine Cone Road (CRi 33). Unique project features included design with emergent wetland plantings and extensive use of native species in newly created wetland areas. · Ctiaska, MN, Trunk Highway 41 Plantln§s and Trails -- Planting design along roadway and pedestrian and bike trails for reconstructed portion of TH41 from Highway 212 tO Engler l/lJ Bonestroo Boulevard ICSAH I 1), featuring extensive use of salt-tolerant ~ Rosene and native species. ~ Anderlik & Associates Engineers & ,Architects * While employed by others 6ary D. Kristofitz. ?. £. Proje n ineer El Education North Dakota State University Bachelor of Science, Construction Management -- i 952 El Current Registration Minnesota Mr. Kristofitz has worked at Bonestroo for 18 years specializing in recreational facilities. Gary's background as a construction manager and inspector in the firm's Field Operations Group provides a strong foundation for athletic fields that perform well once constructed. His responsibilities include: , Park and recreational facility design · Ice system design · Building site planning · Project management and inspection Gary has designed multifaceted recreational projects in more than 30 communities. Representative projects include: I::) Parks · Rochester, MN -- Gary is the Project Manager for the development of this joint project between the City of Rochester and the Rochester Community and Technical College IRCTCJ. The project, which is in its third year of a multi-phased program, includes six regulation soccer fields, sixyouth football fields, six baseball fields (two for adults, two for youth and two for softball). Recently completed components of this 140-acre recreation complex include the RCTC football field (a Minnesota State Colleges and Universities league regulation field) and practice area. · Hudson, WI -- Gary served as the project engineer and construction inspector for site work for this 5-acre park on the St. Croix River. The park features a bath house, bandshell, picnic area near the river's edge, play areas for children and two miles of decoratively lit trails, which wind along the river's edge. · Woodbury, MN -- Gary designed and inspected several parks for the City of ~(/oodbury. Some of these parks include: Blelenberg Sports Complex-- Outdoor features of this 73- acre park includes 14- baseball fields, a play area, two picnic shelters and walking trails. This complex also includes a 48,600 sq. ft. air-supported field house with primary use being indoor soccer. The field house accommodates football, softball, baseball and track and field. · Park Pathways -- This project involved developing walking trails in several parks throughout the city. · Potawatoml Park -- This neighborhood park includes one baseball field, tennis courts and walking trails. · Evergreen West Park -- This small neighborhood park includes one youth size baseball field. Rochester Community and Technical College, MN -- University Center MNSCU football and soccer fields Rosevllle, MN -- Fairview Community Center ballfield netting Hudson, WI -- Lakeside Park sitework design; sitework and building inspection Cottage Grove, MN -- Assisted with the design of several City parks ~(/Indom, MN -- Park design Medina, MN -- Design of athletic complex Eagan, MN -- Miscellaneous park work inspection Hopkins, MN -- Ice arena building sitework ,~ Bonestroo Rosene 1Anderlik & Associates Engineers & Architects JeffreyJ. Ehleringer. Froject Manager/Oesign Engineer 0 EcJucation University of Minnesota Bachelor of Civil Engineering -- 1989 O Professional Organizations Certified Pool/Spa Operator- National Swimming Pool Foundation El Current Registration /~innesota Mr. Ehleringerjoined Bonestroo in ! 987 and is a valued member of the firm's Recreational Facilities Group working primarily with aquatic facilities. Prior to joining the Recreational Facilities Group, he worked several years as a design engineer in the firm's Environmental Services Group. 0 Aquatic Facilities Jeff participated in studies, project design, construction of aquatic facilities and project management in several communities, ranging from community pools to multi-million dollar aquatic centers. Representative projects include: · Omro, WI · Stoughton, · St. Cloud, MN · ~(/aunakee, ~(/I · Rock Island, IL · Oshkosh, U(/I · Altoona, IA · Davenport, IA ~ Apple Valley, MN ~ Brookfield, WI · Hutchinson, MN Omro, WI -- This new S2.4 million aquatic facility opened in 200 I. Jeff was involved from the feasibility study through construction, serving as project manager for design and construction. The study involved siting a new facility and developing preliminary conceptual design and cost estimates for desired amenities. A unique challenge for the design team was laying out the facility so that it did not infringe on the 100-year flood plain. St. Cloud, MN -- This S550,000 shallow water pool opened in 2001. The new pool replaced an existing pool in the City's Seberger Park. Jeff was involved from initial planning through final construction. Pool amenities include zero-edge entry, water spray features, toddler water slide, sun-turf area and all new mechanical equipment. Rock Island, IL -- This S3.7 million aquatic facility is slated to replace an existing 50-meter pool in a historic park that has severe elevation changes. This facility is presently under construction and scheduled to open in Spring 2003. Davenport, IA- Jeff worked as the pool consultant with a local architect on an expansion to the City's North High School. Aquatic facilities include an indoor eight-lane pool with diving well in this joint project between the Davenport School District and the YMCA. This facility is presently under construction and scheduled to open in Fall 2002. Altoona, IA -- Bonestroo teamed with a local architectural firm to plan this new $3.5 million aquatic facility. Jeff was involved with the feasibility study anO final design. Construction began in Spring 2002. The facility was laid out for the future addition of lazy river. ~ Bonestroo Rosene ]Anderlik & Associates Engineers & Architects Karen $. Shim on, P.E. Project ngineer O Education University of Minnesota Masters of Civil Engineering -- 1993 Hamline University Bachelor of Arts, Physics -- 1987 E~ Current Registration Minnesota MS. Shimonjoined Bonestroo in 1994. Karen has experience as a project engineer in both the Water Resources Group and the Civil Engineering Group. She is experienced in a wide range of engineering activities including the design of public utilities and streets and project inspection. Karen is now a member of the Recreation Facilities Group. She has participated on projects in the cities of Woodbury, Oak Park Heights and Maple Grove, MN. She is experienced in the following areas: , Streets · Trunk utilities · Trails and sidewalks · Hydrologic modeling - Water mains · Hydraulic analysis · Sanitary sewers · Comprehensive planning · Storm sewers · Trails and sidewalks Municipal Engineering Karen has performed a variety of consulting engineering services including: Review of private development plans Stormwater drainage plan analysis · Water supply and distribution plan analysis Feasibility Studies Final plans and specifications Karen was responsible for project inspection on the following projects: Oak Park Heights, MN · $8th Street from Noreil to Oakgreen Avenue -- Project was a 3/4- mile four-lane road. Inspection started with site grading to the bituminous base course. · Kern Center -- This project included servicing an existing business district with sewer and water. The streets were overlayed. · 57th Street Extension -- The project brought a new road into City Hall and reconstruction of the parking lot. ;' Boutwells Landlng/VSSA -- The project installed all utilities and streets to serve a new development. Maple Grove, MN · Weaver Lake Reconstruction -- Project involved reconstructing residential streets. In addition, four miles of watermain and water services were directionally drilled. Water Resources Karen's project experience in water resources includes: · Apple Valle~y, MN -- Comprehensive Stormwater Management and Water t Quality Plan. The project involved hydrologic and hydraulic analysis, storm sewer sizing, detention pond design and water quality analysis. HydroCAD and the Walker PONDNET model were used extensively. I · Maple Grove, MN -- Hydraulic analysis and risk assessment for storm sewer culverts along Vicksburg Lane. · Chanhassen, MN -- Surface water quality implementation · projects. The project inc,uded ponding improvements to ! protect Lotus Lake and Lake Riley. Bonestroo Rosene 1Anderlik & Associates Engineers & Architects Landscape Architecture and Site Development O Education University of Minnesota Master of Landscape Architecture -- 2000 ITESM-NortI~ Sonora Campus Bachelor in Architecture -- 1996 0 Professional Organizations State of Sonora Architects Association 0 Current Registration Registered Arcl~itect in Mexico Aha Nelson is an urban designer on Bonestroo's landscape architecture and site development team within the firm's Building Services Group. She is a licensed architect in Mexico and holds an advanced degree in landscape architecture. This.joint architecture/landscape architecture background makes her especially adept at integrating both building and site issues in developing urban design projects and master plans. Her professional work has focused on urban design and campus planning, and she has developed exceptional graphic skills that facilitate clear presentation of complex plans and ideas. C::l Master and Campus Planning/Urban Design · Saint Paul, MN, Ballpark project study -- This master plan included a site study and design of two ballparks that would serve the Minnesota Twins and the Saint Paul Saints. The Twins ballpark was to be located on Kellogg Avenue and West 7th Street as part of the entertainment corridor of St. Paul. The Saints ballpark was to be located across the Mississippi River. * · Minneapolis, MN, Football Stadium Study -- This stadium project study was created to meet the needs of both the University of Minnesota Football Program and the Minnesota Vikings. The study included circulation, architectural design, schematic site layout, parking, and traffic issues. * Minneapolis, MN, Conceptual Redevelopment Alternatives for the Tyler Street Site -- Working with the Minneapolis Community Development Agency, Aha is part of the Bonestroo Team preparing alternatives for two redevelopment options for constructing :20, 40,000 sq. ft. buildings on the 9.6 acre, I-2 zoned site (Medium Industrial). The first option will look at reusing existing buildings and/or building facades, and the second option will look at the site as though it were "dean". The alternatives and analysis presented will provide a tool for the MCDA for determining the feasibility of proceeding with site redevelopment. Richmond, VA, St. Catherine's Campus Master Plan -- Aha worked on the master plan for this Episcopal Diocesan day and boarding school for girls. It addressed the physical improvements of campus facilities and resources in 5- and 15-year phases, organizational improvements of building uses/program functions, improving art resources, optimizing pedestrian and vehicular circulation/access, and coordinating facility/resources with St. Christopher's School, brother school of St. Catherine's. Aha generated a 3-D model to visualize the future changes of the campus. * McAllen, TX, Mixed-Use Development Master Plan -- In response to increased growth, the City of Mc. Allen requested services for preparing a Convention Center District Multiple Use Development Framework and Master Plan. This 143-acre site included a new location for the city's convention center, a connection with the veteran's memorial monument, open space, and potential development for commercial, entertainment, hotel, office, and residential space. * Richmond, VA, Saint Catherine's Athletic Facility -- This project included site layout, landscape design, and construction documents for a new indoor athletic facility. The design included a circulation study for the proposed drop-off access, parking lot for the facility, plantings, paving patterns, sidewalks, seating areas, and a service access for the mechanical area. The grading of the site was re-designed to accommodate future sports fields for the campus. * ,~ Bonestroo Rosene Anderlik & Associates Engineers & Architects * While employed by others Paul J. Gannon. A.I.A. Project Architect Fi EducaUon University of Minnesota Bachelor of Architecture -- 1981 University of St. Thomas Masters of Business ^dministration -- 1991 n Professional Organizations /~'nerican Institute of Architects National Council of Architectural Boards O Current Registration Minnesota ~isconsin Missouri Certified Interior Designer IMNJ Mr. Gannon is a project architect with 20 years experience on a variety of building types including municipal, residential and commercial facilities. He is experienced in all stages of a project, from ear/y design through project closeout. Paul's responsibilities include programming, schematic design, code compliance, design development, cost estimating, and producing construction documents, and general project and contract administration. Paul also has experience designing facilities that meet the standards of the Americans with Disabilities Act. In addition, he has participated in site planning, planned unit development, and variance proposal presentations to a number of planning commissions and city councils. He offers design services in traditional design/bid/build format, design/build, or construction management formats. 0 Sports Facility Design , Apple Valley, MN, Apple Valley Aquatic Center -- Paul was part of the design team for this $3 million facility. Designed as three separate structures - bathhouse, concession/employee building, and pool equipment building - the facility combines to create a "village" atmosphere complete with dock tower and a "village square.' · Edina, MN, Braemar Ice Arena -- Paul designed a third ice sheet addition to this facility. The $3 million design complements the existing two-sheet facility and minimizes large assembly concerns associated with three ice sheets. , Woodbury, MN, Bielenberg Sports Center -- This 80-acre sports complex includes a 45,000 square foot ice arena with seating for 1,500 people, a 180-foot by 220-foot air-supported fieldhouse and several lighted ballfields and trails. The ice arena and fieldhouse are connected by a lobby area with restrooms, staff offices and concession areas. Paul was the project's designer. · Apple Valley, MN, Hayes Park Ice Arena -- Bonestroo's architects were retained to add a 35,000 square foot practice facility. Paul worked to complement the eYJsting community center and create a campus effect with the facilities. · New Hope, MN, New Hope Ice Arena -- Paul was part of the Bonestroo design team that constructed a second ice sheet and modernized the entrance, team rooms and concessions area in this arena. The new addition is a clear-span steel joist and precast concrete wall construction. The building also features a walking track and several special-purpose meeting rooms. Municipal Buildings Melrose, MN -- Trail Head Building · German Town, MN -- Park Shelter Woodbury, MN -- V(/oodbury Recreational Complex Apple Valley, MN -- Hayes Park Ice Arena Medina, MN -- Hamel Lions Park Building · Babbitt, MN -- Municipal Center Remodeling Hinckley, MN -- Firehouse/Liquor Store Expansion Stacy, MN -- Municipal Liquor Store Kenyon, MN --/~mbulance Facility · St. Paul, MN -- City Hall · Woodbur~, MN -- City Hall · Spring Lake Park, MN -- Police & Fire Station · Burnsvllle, MN -- Fire Station ,~ Bonestroo Rosene 1Anderlik & Associates Engineers & Architects Electrical Engineer 0 Education Michigan Tech Universi~ Bachelor of Electrical Engineering -- ! 995 El Current Registration Minnesota Chad.joined Bonestroo in 1996 as an e~ectrical engineer. Chad has experience in the following areas: ProJect design ,* Preparing specifications Shop drawing review , Electrical cost estimates Electrical inspection Miscellaneous Facilities Ramsay County, MN -- The Silver Lake Road Street lighting project included designing power and controls for extending the street lighting north of 694. Bonestroo continued the existing design concept using 30-foot poles and 200-watt high pressure sodium lamps. The lighting is controlled using a lighting service cabinet with photocell. · International Falls, MN -- Street lighting improvements {Designed power and controlsl , Brooklyn Center, MN -- Five-stop bus station {Designed power and controls) , St. Cloud, MN, St. Cloud Area Planning Organization -- Office building {Designed power and lighting) · Farmington, MN -- Pool building improvements IDesigned power and lighting) Farmington, MN -- Ice arena addition {Designed power and lighting) Babbitt, MN -- City Hall {Designed power and lighting) Breckenridge, MN -- Flood control structures IDes{gnarl power and controll · Hopkins, MN -- SCADA system for a water distribution and wastewater collection system · ~91nsted, MN -- Conversion from chlorine to ultra violet disinfection for a wastewater treatment plant · Hopkins, MN -- Wellhouse/standpipe IDesigned power, lighting and controlsl · Waterville, MN -- Wastewater lift station IDesigned power and controls) St. Paul, MN -- Wastewater treatment facility {Designed power, lighting and control modifications to an existing compressor building) · Hill City, MN -- Elevated storage tank IDesigned power, lighting and controls) · Henderson, MN -- Water main {Designed heat tracingJ , Willmar, MN -- Food processing facility {Designed power and lighting) o Aquatic Facilities · Apple Valley, MN, Family Aquatic Center -- The facility consists of three buildings. The mechanical building houses the main 480V, three-phase service entrance and motor control center. In this building the electrical pumps for the filtering and chemical feed systems are controlled. The other two buildings house the concessions and shower/office facilities. The pool and surrounding area is lit using both underwater fixtures and 30-foot poles with 1000-watt metal halide fixtures. Because the pool is located near residential areas, cut-off style fixtures were used to restrict light pollution. A sound system around the pool area allows for public announcements or music. ~j/~ Bonestroo Rosene ,~ Anderlik & Associates Engineers & Architects lJ/iichael £autmann. P.E. Associate Principal. Chief Structural Engineer El EducaUon University of ~isconsin -- Madison Master of Civil Engineering -- 1977 Bachelor of Civil Engineering -- 1976 C] Current Registration Minnesota AS Bonestroo's Chief Structural Engineer, Mr. Rautmann is responsible for the design and analysis of buildings, bridges and other structures. He is experienced in the use of reinforced concrete, masonry, structural steel, aluminum and timber. Mike is in charge of cost estimating for all structures and manages the firm's structural construction observation and shop drawing review. Mike's representative experience includes water and wastewater treatment plant structures, manufacturing plants, maintenance facilities, fire and police stations, bridges, swimming pools/aquatic facilities, ice arenas, city hails, park buildings, office buildings, locks and dams, barge loading facilities, structural rehabilitation and building retrofits. Representative projects include: ~isconsin I Bridges Mike's work includes agency coordination, design, specification writing, plan preparation and cost estimating on bridges. His recent bridge experience includes: , Cl3aska, MN, Stage III Bridges -- This project includes four bridges crossing a proposed flood control channel. The bridges vary in size and construction and include box culverts, multi-span precast concrete girders, and concrete flat slabs supported by flood control structures for a total construction cost $2.8 million. Mike was responsible for the preliminary design report; coordination with City of Chaska, Carver County, Mn/DOT, and Corps of Engineers, and final design. , Echo, MN, Construction Administration of T.H. 67 over Yellow Medicine River -- This unique effort was a construction administration pilot project for Mn/DOT. Mike's role in this $800,000 bridge and approach reconstruction project included contract administration, subcontract administration and project supervision. , Mora, MN, Bridge No. 33003, T.H. 65 over the Snake River-- Mike supervised final design and plan preparation for this two-span bridge. This bridge was a 54-inch pre-stressed concrete beam structure crossing the Snake River. · Sacred Heart, MN, Bridge No. 65002, T.H. 212 over the Hawk Creek -- Mike supervised final design and plan preparation for this two-span bridge. This bridge was a 54-inch pre-stressed concrete beam structure crossing Hawk Creek. · Clqaska, MN -- Lake Grace Emergency Culvert Replacement Project · Chaska, MN-- Trail Bridges · Chaska, MN -- Creek Lane, Hickory Street, and First Street Bridges over East Creek · Cottage Grove, MN -- Grey Cloud Island Bridge Rehabilitation Frontenac, MN -- Park Road over County Highway 2 · Hudson, ~ -- Seventh St. Bridge over Chicago and Northwestern Railroad Hudson, ~ -- Carmichael Road Twin Bridges · Inver Grove Heights, MN -- Booth Avenue over 1-494; Mn/DOT · Maplewood, MN -- Rose/awn Avenue Bridge over Soo Line Railroad Minneapolis, MN -- Fifth Street Bridge over Burlington Northern Railroad · Morton, MN --T.H. 19 over Minnesota River; Mn/DOT · Richmond, MN -- U.S. Highway 23 over the Sauk River · St. Croix County, ~ -- Five St. Croix County Bridges JBonestroo Rosene 1Anderlik & Associates Engineers & Architects Robert R. Barth Jater Resources ?roject Manager [3 Education University of Minnesota Bachelor of Civil Engineering -- ! 996 Bachelor of Arts in English Literature -- ! 992 Mr. Barth works as a project manager and hydrology/hydraulics specialist in Bonestroo's Water Resources Group. Bob is experienced in the folJowing areas: , Surface ~/ater Management Plans · Watershed Management Planning · Hydraulic Studies , Comprehensive Sanitary Sewer Plans · Municipal design projects · Development plan reviews · Construction inspection O Surface Water Management and Comprehensive Planning · Champlin, MN, Surface Water Management Plan -- Bob prepared an implementation-driven plan that identified specific flood control retrofits for the City. The wetland component included a wetland management classification system intended to protect the functions and values of the City's wetland resources. · Spring Lake Park, MN, Surface Water Management Plan -- Bob prepared a plan that emphasized ongoing maintenance activities and programmatic actions to bring the City into compliance with current stormwater management regulations. · Pelican River Watershed District, Campbell Creek Water Quality Study -- Bob prepared the water quantity portion of this study. He also prepared a culvert and ditch management plan to protect downstream recreational waterbodies. · Champlin, MN, Beaver Pond Feasibility Study -- For this project, Bob proposed improvements to Beaver Pond to improve downstream water quality in Leman's Lake in the Elm Creek Park Reserve. · Champlin, MN, Beaver Pond Improvement ProJect-- This project followed the Beaver Pond Feasibility Stud~ and involved designing proposed improvements. The improvements included a weir, a three-cell pond design and wetland plantings. · Woodbury, MN, Comprehensive Sanitary Sewer Plan (CSSP) -- This project included an extensive public involvement process. In addition to preparing the CSSP for Metropolitan Council submittal, Bob helped City staff present elements of the plan to residents and policy makers. Hydraulic/Hydrologic ProJects Columbia Heights, MN, Stormwater Improvements -- Following an extensive problem-identification process, Bob helped the City with several flood control projects. Each project involved a feasibility report, design and construction inspection. Project highlights include a detention pond/wetland restoration on a former wetland site in the City's Prestemon Park. Minneapolis, MN, 43re Street and Park Avenue South, Flood Mitigation Basins -- Bob led the modeling effort for this project. Using XP-SV(/MM hydrologic and hydraulic modeling software, Bob's team analyzed multiple scenarios for flood relief at four chronically flooded intersections. Final project recommendations included two new flood control basins and a multi-million dollar trunk storm sewer project to deliver water to the basins. Bob's team created the grading plans for the flood J~l Bonestroo basins and assisted Bonestroo's civil designers in preparing ~ Rosene construction documents for the project. ~ Anderlik & ~1 Associates Engineers & Architects · .lames ff. l aland. ¢i ief Recreational Facilities Engineer Q Education University of Minnesota Bachelor of Civil Engineering -- 1979 Q Professional Organizations Consulting Engineers Council/ Minnesota Ice Skating Institute of America Minnesota Ice Arena Managers Association Wisconsin Ice Arena Managers Association , E3 Current RegistraUon Jim is registered in 17 states, including Minnesota. Mr. Maland has 23 years of engineering experience, concentrating on park planning, aquatic centers, ice arenas and building site development. Master Planning Process Mr. Maland has participated in numerous Master Plans for parks in Minnesota and ~/isconsin. His typical approach to master planning is outlined below. I. Perform site inventory and recourse ana~sis that investigates: , Soils , Aesthetics · Vegetation · Historical Significance · Hydrology · Surrounding Land-useand · Climate Planning · Topography · Physiographic Obstructions Develop park needs program Establish priorities for program features and functional program requirements 4. Evaluate program features in relation to the findings of the site inventory and recourse analysis 5. Prepare alternative preliminary layouts for the client and interested public agencies and citizens Prepare final layout with pertinent revisions that meet the ultimate budget Park Planning and Design Jim has performed the following functions on numerous park projects: , ParkMaster Planning · Utilities · Site Grading , Stormwater Drainage · Site Design and Layout for · Playgrounds - Park and Recreation Buildings · Trails - Concession Buildings · Tennis/Basketball Courts - Restroom/Shower Buildings · Softball/Baseball Fields - Picnic Shelters · Ice Rinks · Access Roads · Frisbee Golf · Parking Lots · Football/Soccer Field Aquatic Facilities Jim has participated in studies, project design and construction of aquatic facilities in more than 30 communibes, ranging from community pools to multi- million dollar aquatic centers. Representative projects include: Apple Valley, MN, Famil~ Aquadc Center -- Jim helped the project manager evaluate this 25-year-old outdoor pool. Recommended and subsequently constructed modifications include new skimmers and in/eLs, new re-circulation piping, and revised deck and sunbathing area layout with grass play area. Hutchinson, MN, Municipal Swimming Pool -- The pool was designed in conjunction with a year-round recreation and gymnasium complex located near the ice arena and adjacent to a park development. Jim helped the project manager design a new 25-meter Olympic-size outdoor pool with diving area, training area, wading pool, sunbathing areas and a bathhouse with concession area. New Hope, MN, Municipal Swimming Pool -- This project included a shallow water recreational pool adjacent to the existing 50-meter pool Expanded recreational features include interactive water play features and sand volleyball area. ]Bonestroo Rosene IAnderlik & Associates Engineers & Architects t I I I I I 1 I Relate# Experience an# References ~1 References Bob Klatt Parks Director ~/oodbury, MN [65 ! ~ 731-5788 Bob Berscheid Director of Parks and Recreation St. Paul, MN (651] 266-6404 Cliff Swenson Minneapolis Park & Recreation Board Minneapolis, MN 554 ! 5 (612) 661-4821 cig/of Columbia Heights ~J:~ Huset Park i~laster Plan 6 Park Experience Northwood Park -- New Hope, MN Carver Lake Park -- ~(/oodbury, MN Baseball Grandstand -- Delano, MN ?afk Expedence ~onestroo, Eocene. Anderlik and ~ociate$, Afton ......................................... Community Park Apple Valley .................................... Baldwin Park Belmont Park Cedar Knolls Park Cobblestone Lake Park Duchess Park Faith Area Park Farquar Park Galaxie Park Greening Park Greenleaf Park Keller Park Pennock Park Redwood Park North Redwood Park South Regatta Park Village Hall Park Walnut Park Westview Park Brookfleld, ~V'l ................................. Mitchell Park Wirth Park Brookfield East High School Brookfield Central High School Cambridge ..................................... Softball Fields Chaska ................................................ Lions Park Winkel Park Cottage Grove ................................ Granada Park Hamlet Park Hearthside Park Highlands Park Kingston Park Lamar Fields Oakvvood Park Woodridge Park Dakota Count3/ .................. Johnny Cake Bikeway Lebanon Hills Regional Park I I I I I I I I I I I I I I I Park Experience Lakeside Park -- Hudson, Spring Lake Park, MN Lebanon Hills Regional Park -- Dakota County, MN Park Experience Bonestroo, Rosene, Andefl/k and A-~ociate$, Inc. Dayton ............................................. Central Park Hanvik Park Delano ....................................... Park Grandstand Eagan ............................................ Burrview Park Capricorn Park Cedar Grove No. 5 Park Cedar Grove No. 7 Park Cedar Grove Pond Park Coachman Park Country Home Heights Park Fish Lake Park H/ghview Park McKee Park Northview Park Pilot Knob Park Rahn Park Schwartz Lake Park South Oaks Park Thomas Lake Park Wedgewood Park Well Site Park Edlna ........................................ Morningside Park Falcon Heights .......................... Community Park Idaho-Snelling Park Forest Lake ............. Golf Course Expansion Study Franklin, WI ............................. Lions Legend Park Fredonla, WI ......................... Village Master Plan Greenville, WI ............................... Greenville Park Hennepln Coun~ ...................... Cloquet Island - Scenic Overlook Hudson, WI ................................... Lakefront Park Grandview Park Jackson, Vt/! ............................... Community Park I I I I I I 1 I 1 ( Ii Park Experience Lake Elmo ....................................... Old City Park Lakevllle ........................................... College Park Litchfield ................................................ City Park North Park Manltowoc, WI .................................... Bandshell Maple Grove ................. Park Recreation Buildings Melrose ............................. Melrose Trail Side Park Sauk River Park Medina .............................. Hamel Memorial Park Hamel Lions Park Building Minneapolis .......................... Lake Hiawatha Park Hiawatha School Park Northeast Park Village of Neosho, WI ........................ City Park & Boating Facility Newburg, WI ......................... Village Master Plan New Hope .......................................... Begin Park Civic Center Park Dorothy Mary Park Hidden Valley Park Liberty Park Lions Park Meadow Lake School Park New Hope Athletic Field Northwood Park Sunny Hollow Park Sunnyside Park Jaycee Park Fred Sims Park Northfleld .................................. Community Park ~J?afk EKoe#ence ~Bonestroo, Rosene, Ander/ik ar~ ~ociates, /nc. Oak Park Heights .............................. Brekke Park Municipal Park Valley View Park Orono .............................................. Navarre Park Owatonna .................. Lake Kohlomier Bathhouse Town of Pewaukee, ~Z/I .................. Wagner Park Plymouth ............................ Zachary Park Building Rochester .......... University Ballfield Development Saul(vllle, WI ................ Golf CoUrse Development Shakopee ............................... Huber Trail Facility Somerset, WI ..................................... Village Park Spdng Lake Park .................................. Abel Park Terrace Park Sanburnol Park Triangle Park Village Park Westwood Park St. Croix Count, WI ......... Homestead-Parklands Master Plan State of Minnesota ..................... ltasca State Park Fort Snelling State Park Scenic State Park Stillwater ............................... Frisbee Golf Course gC/auwatosa, g(/I .................................... Hart Park West St. Paul ............. West St. Paul Sports Center ~,/hite Bear Lake ........................ Community Park g~indom .................................... Community Park ?ark erlen ce ~/'oodbury ........... ~,/oodbury Recreation Complex Ojibwa.y Park Chippewa Park Pioneer Park Shawnee Park Potowatomi Park Carver Lake Park Edgewater Park ~/edgewood Park ~/indwood Passage Park Valley Creek Bikeway Municipal Trail System Lakeview Knolls Park Seasons Park Victoria Park Ridge Park Colby Lake Park Timberlea Park Experience ~Onest£oo, Rosene, /~cte£/Jk and /L~ociate$, Inc. Off-Road Bilce Trails Coulter Boulevard Trail Carver Lake Park Trail Hundertmark Trail Off-road Bike Trails Bonestfoo, Ro~ene, ,~nderlik and Associates, /nc. · Bike Path, Appleton to Milan, MN · Trailway Plan, Forest Lake Township, MN · Clear Lake Bike Trail, Waseca County, MN IFeasibility Study] · 80th Street Trails, Cottage Grove, MN · Ojibway Park, Woodbury, MN · Carver Lake Park, Woodbury, MN · lnterlachen Parkway, Woodbury, MN · Wilmes Lake Park, Woodbury, MN · Vermillion River Trail and River Tributary Trail, Farmington, MN · Old Crystal Bay Road Trail, Orono, MN · Willow Road Trail, Orono, MN · Lebanon Hills Regional Park, Dakota County, MN · 140th Street, Apple Valley, MN · Gataxie Avenue, Apple Valley, MN · Johnny Cake Ridge Road, Apple Valley, MN · TH 8, Chisago County, MN · Bike Trail Plan, St. Cloud, MN (Feasibility Study) · Kasson-Mantorville Bike Trail, Dodge County, MN · Coulter Boulevard Trail, Chanhassen, MN · Great River Ridge Trail Development, Eyota, MN to Plainview, MN · Bass Pond Parking Lot and Trail Spur, Lanesboro, MN · TH 14 Trail/Bridge, Winona, MN · Hundertmark Trail, Chaska, MN · Beaver Island Trail, St. Cloud, MN Fifth Street Bridge 80t~ Street Carver Lake Bikepath/Retaining Wall £etaining Wall Experience ~onestroo, Rosene, ~/i/~ and ~sociate$, /nc. · 42~ Avenue North, New Hope, MN · TH 41 Corridor, Chaska, MN · Second Street Southwest, Rochester, MN · Beaver Island Trail Overlook, St. Cloud, MN · Lake Hiawatha, Minneapolis, MN · Stageline Road, Hudson, ~'1 · Veterans Park, River Falls, WI · Fifth Street Bridge, Minneapolis, MN , Medicine Lake Road, New Hope, MN · CP Railroad over 36th Avenue, New Hope, MN · Flood Control Walls, Chaska, MN · Bailey Lake Stormwater Discharge Facility, Woodbury, MN , Loring Drive Retaining Wall, Minnetrista, MN · Carver Lake Beach Development, Woodbury, MN ~ East Rum River Drive, Cambridge, MN ~ RamseyStreet, Hastings, MN · Diana Lane, Little Canada, MN · 80t~ Street, Cottage Grove, MN ! I ! I IVeshotah Park Master Plan Two Rivers, MN Master Plan Blends New Recreational Amenities and Restores Ecological Balance to Popular Lakeside Park Neshotah Park is the City's primary community park located along Lake Michigan. About 15 years ago, sand dunes and accompanying vegetation were removed to provide a better view of the lake. With nothing now between the beach front and neighboring residential areas, it is important that the balance between the land and park elements be evaluated to restore an ecological balance. The City chose Bonestroo to complete a Master Plan study that would address several concerns, including: · Impact of wind and erosion on the shoreline · Improved activities area · Traffic levels · Links to the community · Land management · Operational efficiencies and revenue potential · Environmental education opportunities · Fundraising opportunities Through a design charette process, Bonestroo developed five alternative concept plans for the City to review. Each shows a different way to blend traffic circulation, access roads, parking, entry features, restored rock gardens, trails, tennis courts, horseshoe pits, ball fields and picnic areas. The ultimate goal will be to narrow this focus to a design that will provide an attractive environmental and creational asset for the community. ,~1~ Bonestroo Rosene ]Anderlik & Associates Engineers & Architects Lake Hiawatha Master Park Plan Minneapolis, MN Four-phase Project Rejuvenates Urban Park Based on the quality of work provided on another Minneapolis park, Bonestroo was chosen to rejuvenate Lake Hiawatha Park. To improve safety along the popular existing trail, Bonestroo recommends providing a separate trail for bikes and pedestrians wherever feasible. Play structures will be updated, ball fields will be re-oriented to accommodate new soccer fields, volley ball courts will be moved out of the children's play area and close to the beach, and the tennis courts will be replaced, and open space will be re-graded to accommodate passive and active recreational activities. Vegetation along the lake's edge has not been maintained. Under Bonestroo's plan, vegetation overtaking the shoreline will be removed, opening a path to the lake's beautiful view. Streambank stabilization work will protect and maintain the lake's shoreline. being outside. One planned feature, the "ski-swing" duplicates the action of a real slalom course. Periodic meetings with neighbors and members of the NRP committee and the Minneapolis Park and Recreation Board built consensus and support for the project. The improvements will be carried out in four phases. The first phase, being completed with a $500,000 Neighborhood Revitalization Program grant, will include the playground area. Subsequent phases will be constructed as funding becomes available: · Phase two will include trails, lighting and landscaping. · Phase three will involve the park building, which will house park programs, a meeting room, offices and a child play area. · The fourth phase will involve construction of the soccer and softball fields, and tennis and volleyball courts. This park will include unique play features for young teens that provide them with a place to congregate and "hang out" while developing motor skills and enjoying Engineers & Architects Northeast Park Master Plan Minneapolis, MN Urban Park Designed to be "Good Neighbor" Northeast Park will undergo reorganization and revitalization to become a premier athletic facility for the City. Bonestroo was chosen to design new soccer, softball and baseball fields for this popular park. Spectator seating and lighting will enhance the environment, particularly for tournaments. Additional land is being purchased to alleviate the current cramped conditions and better accommodate this new design. The park is surrounded by homes, making it essential that improvements make the park a "good neighbor." Earth berms, fencing, additional trash receptacles and landscaping will helD to minimize noise levels and keep the park clean and attractive to users and neighbors. Additional parking will be added to help alleviate street parking congestion. Small stormwater retention ponds will also be added as a practical yet attractive amenity. Engineers & Architects Lalce Hiawatha School Park Sensory walk area. Playground a rea. Minneapolis, MN Our job here was to design a Pre-K and a totally handicapped-accessible K-5 age group playground -- the first of its kind by the Minneapolis Park and Recreation Board. The existing Pre-K area at Hiawatha School was outdated; the splintering wood equipment no longer met code. The new park was built in a safe location further from a parking lot nestled among existing shade trees. New play equipment offers fun and challenges appropriate for the age group. Seating, a game table and pergola with glider bench complement the area. To be able to claim ! 00 percent accessibility, the K-5 play area needed to offer a range of play activities similar to children of varying abilities. A ramp and berm system constructed of a resilient rubberized play surface runs throughout the area's multiple play levels. ,At ground level, children can access swings, the track ride, and the ship {chosen for the park's proximity to the Mississippi River or other freestanding climbing features by moving across the engineered wood fiber mulch. Grade changes let kids pick different routes through the p~ay structures while traveling over clatter bridges, through tunnels and down slides. The structure height varies from 12 inches to 7.5 feet. Significantly, many features intended for those with disabilities contribute to a safer and more user-friendly play structure. One unique feature is a "sensory walk" designed to stimulate the senses within a focused environment for those with mobility limitations. Walking across various sections of colored and printed concrete create different tactile experiences. Handrails alternate between smooth, chain and wire sections. Auditory stimuli include a gong, talking tubes and an interactive musical feature called tap-a-tune. Surrounding trees and plants offer aesthetic value, shade and a great fragrance. Seating placed throughout the sensory walk allows users to pause and just enjoy the area. Public participation was a key part of this project's success. Our landscape architects began with neighborhood meetings to hear ideas and concepts for the new playground that were later incorporated into the design whenever possible. La/ce Hiawatha School ~onestroo, Rosene, ,qnder/ik at,ct Associates, Inc. Park Master Plan Elgin, MN Preliminary Park Plan Guides City's Land Purchase ~, desire to hold state-sanctioned softball tournaments and a willingness to contribute "sweat equity" are bringing a new park facility to the popular summer recreational community of Elgin. When 65 acres of agricultural land were offered for sale just south of the City, the City Council formed a committee to examine the possibility of constructing a recreation and camping area on the parcel. Their park amenity wish list included construction of a pond or lake, three lighted softball fields suitable for state-sanctioned tournaments, basketbal~ and volleyball courts, a picnic shelter, camping facilities, concession stand and restrooms. But before they bought the land, they needed to know if they could afford to build the park. Bonestroo's recreation team completed a preliminary concept plan that gave the Council the information it needed to make the decision to buy. The p~an clearly spelled out the City's options, offered ideas for outside agency funding, included the concept of local volunteer labor in lieu of matching funds, and provided a draft schematic layout designating where each desired amenity would fit. Following the land purchase, 13onestroo prepared a final concept plan and cost estimates, which the City is using to apply for grants. That plan includes soil borings, surveying, locating the area's 100-year flood elevation, and extensive hydraulic evaluations to determine the feasibility of constructing a pond. As an added benefit, the new park will actually help protect the trout habitat in the Whitewater River, which bisects the site. Changing the land use from agricultural to recreational will reduce farm fertilizer runoff, protecting the stream's water quality. A new 30-foot- wide vegetation buffer will line the stream's edge, naturally filtering runoff from the new ball fields and park. The growing vegetation will also provide shade that will help stabilize the river's water temperature and better support the trout. Engineers & Architects Hamel Park Design and Development Plan Medina, MN BROCKTO~ ROAD F[T~ESS ' TI~ML Community's Involvement Helps Define and Construct Neighborhood Park r~ecognizing the area's lack of park and recreational facilities, the City of Medina acquired and proposed development of a 36-acre parcel of property on the east side of the community. Bonestroo created a Design and Development Plan for a neighborhood and community park that would provide several varied recreational facilities. Proposed improvements, developed in part through a community survey, include: · Four multi-use softball/baseball fields · Basketball/tennis court area · Ice skating areas · Playground with play structures · Sliding hill · Open play field · Natural open and wooded areas with interpretive · Parking lots · Concession/restroom building and meeting/ community building Drainage problems required that special attention be paid to the orientation of the park's features and the storm sewer layout. Two water detention ponds will treat runoff from the increased impervious surfaces. The majority of the work, including plans and specs, storm sewer, grading work, and construction of most of the amenities was completed with extensive help from volunteers. The warming house and tennis and basketball courts will be constructed in Phase 2. I' area and a fitness trail ~]~ · Picnic area Rosene Associates Engineers & Archltect~ ! i Dorothy Mary Park Improvements New Hope, MN I I I I I I I I Neighbors Help Protect Nare Natural Nesource Dorothy Mary Park is a special resource for the City of New Hope and particularly for adjacent homeowners. Donated to the City, the park includes 6.5 acres of high-quality oak woodlands and wetlands, and features a beautiful display of woodland wildflowers in the spring. The park's ponds also provide habitat for ducks. Over the years, the quality of the park's natural resources and its structures, including stairs, trails and storm sewer infrastructure, have declined. The challenge was to preserve and enhance the park while adhering to the donor's stipulation that the park remain "natural." We worked with the City and park neighbors to create and implement a park master plan. Strategies were to: Bonestroo staff helped the City obtain a Conservation Partners Grant from the Department of Natural Resources to pay for the buckthom removal and planting materials. The park now has a new dock, stairway, pond outlet and several boardwalks. Designed with natural materials, these amenities reflect the park's character and require minimal maintenance. Where terrain dictated, new structures were designed to protect trails, slopes and ponds from erosion. Park neighbors participated in several meetings to determine appropriate management goals and to choose design options for the plan. Neighbors also donated time for planting. The "new" park has received enthusiastic reviews from neighbors, City Staff and students from nearby Meadow Lake Elementary School who use the park for environmental education. · Improve stormwater management to enhance wetland quality · Remove exotic species such as buckthorn in the oak I woodland to protect its quality and to allow native vegetation to bloom Establish a planting plan to be implemented by City I Staff and volunteers Bonestroo Engineers & Architects Sports Center West St. Paul, MN Severe Elevation Differences Posed Unique Design Challenges Elevation differences of up to 40 feet posed unique design challenges on this facility's 20-acre site. ~/orking with the existing topography, designers used a terracing system to build football, soccer and baseball fields into the hillsides. This process minimized the effects of the severe existing topography and enabled the City's program to fit on the site. The park includes: · Horseshoe court pavilion sheltering 12 pitching courts · ~Y/alking trails · Three fenced baseball fields · Two football/soccer fields · Separate restroom/concession/storage building for each ballfield · Picnic and playground areas I The park sports outdoor lighting for all baseball fields ~/~ ~l~s~r°° and perimeter fencing. Design features also include a m-~ Anderlik & field irrigation system, access drives and a parking lot. ~I Associates I Engineers & Art. hit ect~ Carver Lake Park IX/oodbury, MN Park Master Plan Incorporates and Preserves Site's Natural I~esources Carver Lake is the focal point of a multi-phase park development that will eventually host a diverse array of recreational facilities. Severe changes in elevation throughout the park provided a design challenge for the four miles of paved walking/biking/cross country ski trails. Design plans also focused on modifications that incorporated and maintained the site's natural resources and abundant forest area. Special attention was also given to the installation of a sand blanket on the lake floor in the swimming area. This process used available stable soils to cover the beach and swimming area, cutting excavation costs and minimizing the disruption to aquatic life. Park features include: · Picnic shelter with restrooms · Four miles of walking/biking/cross country ski trails · 300-foot sandy beach and bathhouse · Two sand volley ball courts A boat launch and fishing pier are planned but not yet constructed. t i Ojib way Park IX/oodbury, MN i I i f i 1 i I i MASTER PLAN Park Master Plan Addresses Passive and Active I~ecreational Activities I I I I I I Centrally located, this 120-acre park is the largest in the City. Half of the park is dedicated to a nature interpretive area and scenic wildlife pond, all accessible through a series of trails. The balance of the park is devoted to active recreational uses designed by Bonestroo, including: · Eight softball/baseball fields · Park and recreation building · Parking lot and access roads Park improvements added: · Paved and grass trails · Three parking lots · Four soccer fields · Three sand volleyball courts ·/~ picnic shelter and area The City also installed a play area with I playground equipment and outdoor ice rinks. ~ Bonestroo Er~neers & Pioneer Park Woodbury, MN P~ONEER PARK MASTER PLAN c~e~oeo eo,~° Park Master Plan Addresses "Hard" and "Soft" Recreational Surfaces The master plan for this 15-acre park emphasized the creation of two distinct and separate park environments-"hard" and "soft" surfaces. In the park's "soft" environment, intermediate soccer fields are laid out for fall play across the existing softball fields. Hiking and cross- country trails traverse the park and are designed to connect with future adjacent developments. A major trail overlook provides a view of a natural pond that becomes a hockey rink in winter. Another area is flooded for pleasure skating, and a warming house serves both rinks. An access road routes traffic to the "hard" environment on the park's north side. Here, visitors enjoy tennis and basketball courts designed by Bonestroo. Hillsides and trees provide a wind break and natural landscaping for the section's picnic shelter and children's play area. 11Anderlik & Assodates Engineers & Architects Baseball Grandstand Delano, MN Grandstand Pro vides Focal Point For Baseball Games and Community Events This 510-seat structure, designed by Bonestroo, replaced the City's original wood frame grandstand that deteriorated as a result of poor soil conditions. Primary users include youth and city softball and baseball leagues. The grandstand serves as the center of activity at the community's annual Fourth of July celebration. Because of its location in a flood plain, Bonestroo designers built the new structure on pilings. Durability and stability are further enhanced by its new masonry and steel-frame construction. A concession area is tucked under the bleachers, where there is also space for adding future restrooms. A roof provides coverage over 70 percent of the seats, including areas accessible to disabled spectators. The structure also meets Americans With Disabilities Act (ADA) requirements for restrooms, ramps, parking facilities and water fountains. I ~ Bonestroo Rosene ~ Andeft~c & Lakefront Park Hudson, Band Shell Anchors Scenic I?iver's Edge Park A bath house and band shell serve as prominent features on this five-acre park nestled along the shores of the St. Croix National Scenic Riverway. Designed as an echo of the original WPA bath house, the new structure incorporates the shape, colors and materials used in the 1930s version. Similarly, the shape of the park's new band shell mirror's the facility's original stone arch entryway. Because of the park's location along a designated scenic waterway, modifications had to follow Wisconsin Department of Natural Resources stringent guidelines that ensured the added park facilities blended with the native landscape. On this project, color schemes had to reflect hues found in nature, and care was taken to remove endangered aquatic life before putting in the sand beach. boating activities. Play areas for children are adjacent to the picnic area. For those looking for a more serene park experience, approximately two miles of decoratively lit trails wind along the river's edge. The north end of the trail is designed to eventually tie into the City's trail system. Other park features include a picnic area near the river's edge where visitors can enjoy views of the water and En~neers & i~u'chltects Splash Pads City of Green Bay, What started as a request from a neighborhood association to provide more of an identity to a City park developed into a project to provide splash pads for six parks located throughout the City. Splash pads (also referred to as aquatic playgrounds, splash grounds, zero-depth pools and spray parks) are water play areas where water sprays, squirts, mists or sheets from water features and then drains before it accumulates. Water activation can be automated with timers, motion sensors, or interactive activation. Approximately two years ago, a City Alderman and a neighborhood association began working with the City Parks, Recreation and Forestry Department to develop a splash pad. When other alderman and city residents learned of the proposed project they became excited and wanted splashpads n their neighborhoods, so the project eventually grew to six parks. Bonestroo was hired to design the splash pads, two of which are replacing existing pools. We worked with the City and residents to develop themes for each park, which are: · Seymour Park - "Town Square" · Fisk Park - "Diamond-Play" · Fort Howard Park- "International/Globe" , Eastman Park - "Flower & Fun" · Bay View Park - "Stepping Stones" · Farlin Park- "Star Fish" Once themes were established, final construction documents were developed. Each theme was further developed through: · The size and shape of each pad · The use of different dyed concrete sections · Selected water spray features Splash pads are relatively new to the aquatic scene. They offer the benefit of needing minimal supervision and can be much lower in capital and operating costs than a traditional swimming or wading pools. Other current facilities in Wisconsin are in Milwaukee and the Wisconsin Dells. Splash pa& similar to those above .,ill be open in Green Bay in the Summer of 2002. Project Data Estimated Completion Date: Summer 2002 Estimated Total Project Costs: $ 780,000 Green Bay Sp/ash Pads Bonestroo. Rosene, ~nderlitc and ~vodate$. /nc. Compensation CI Basic Services We will provide the services outlined in Tasks ! through 4 for the lump- sum fee of S ! 9,467. We have provided our Hourly Rate Schedule that identifies rates for any additional costs that could be incurred, e.g.: ~ Meetings attended by Bonestroo Team Members exceeding the number outlined in the basic services. ~ Engineering, landscape architectural, and architectural services that exceed the number identified in Basic Services. During all tasks, Reimbursable Expenses will be charged at cost. Our lump-sum fee includes estimated reimbursable expenses of $673. This proposal is a draft, and is offered prior to discussion of scope with you. Final compensation could vary, depending on the final negotiated scope of services. MNDNR - 2003 Outdoor Recreational Grant The Outdoor Recreational Grant Program is funded once a year. A, II applications must be in place by March 31,2003. The City would like our assistance in writing this grant for Huset Park. The grant shall focus on the priorities established in the Master Plan such as play areas and equipment, the picnic shelter, pedestrian trails and any senior-related activity areas, but will exclude ballfields and water amenities. The Outdoor Recreational Grant Program must address all 19 items that are listed in its table of contents/checklist. To be eligible to compete for funding the application must address all the items identified. Each MNDNR grant, although it may follow the same format, varies according to the project. We can complete this application for the City of Columbia Heights, and propose doing it hourly with a not-to-exceed sum of S2,500. Cit~ of Co/umbia Heights 7 Fluaet Pan~ Master Plan o ~. I- If') ~ ~ ~ 0 i~ < ~ .~ - ~ ~ '- ; o ~ o o ~ ~ ~ o · - = ~ ~ ~ c~ ~0 :--~= ~ ~ '-~ __ ._ .~ C -- 2002 Billing Rate Schedule Bonestroo, Rosene, Anderlik & Associates, Inc. Labor Classification Hourly Rate Senior Principal $134.00 Principal 127.00 PrincipalI Project ManagerI Senior ScientistI Planner 121.00 F:legistered Engineer/Architect/Landscape Architect 107.00 ~latural Resource Specialist I Software ProgrammerI Sr. 31S Specialist 107.00 =roject Engineer/Architect/Landscape Architect/Scientist 94.00 GIS Specialist I Senior Designer 91.00 Graduate Engineer/Architect/Landscape Architect/Scientist 87.00 Senior Draftsperson 75.00 Draftsperson 70.00 Word Processor 48.00 Senior Field Supervisor 94.00 Field Supervisor I Senior Crew Chief 83.00 Senior Inspector 75.00 Inspector I Crew Chief I Senior Technician 70.00 Technician 48.00 GPS Survey Equipment 30.00 Total Station Equipment 25.00 31S Workstation Equipment 20.00 3PS Submeter Unit (per half day) 50.00 Software surcharge (per hour of computer time) 1.00 These rates are adjusted annually in accordance with the normal review ~rocedures of Bonestroo, Rosene, Anderlik and Associates, Inc. Benefits to Columbia Heights · The City of Columbia Heights is a seasoned, established community in our bustling metro area. We, too, have a long history in the metro area with municipalities like yourself, kY,/e pride ourselves on our knowledge of our clients, and our ability to recognize your special needs and unique requirements. It is because of our past experience and current ideas that we can offer you a team of professionals that will bring creativity and practicality to the Master Plan of Huset Park. · Huset Park has not undergone any significant changes in 30 years. Our park and recreation team keeps current in the world of recreation. ~(/e attend many of the workshops and seminars offered on new equipment and new recreational activities. Because of this, we can apply this knowledge immediately to your park, satis~ing the community for many years to come. · Public involvement is always very important in a project as visible as Huset Park. We place a high value on public involvement, and are experienced in building consensus among different interest groups. A successful plan must represent the needs of the neighborhood, the community the City and the Park Commission. The public's involvement will be fully integrated within the planning and master plan process. · Because of our close work with the City of Columbia Heights on past projects, we are able to set the stage for a solid and smooth process. j£ity of Columbia Height~ H~.~a~ Pa~k Mast~' Plan