HomeMy WebLinkAboutNovember 4, 2002 Work SessionCITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 70(~-3600 TDD (763) 706-3692
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ADMINIS TRA TION
NOTICE OF CITY COUNCIL MEETING
to be held in the
CITY OF COLUMBIA HEIGHTS
as follows:
Mayor
Gary L. Peterson
Councilmembers
Marlaine Szurek
Julienne Wyckoff
Bruce NawrocM
Robert A. Williams
City Manaoer
Walt Fehst
Meeting of:
Date of Meeting:
Time of Meeting:
Location of Meeting:
Purpose of Meeting:
COLUMBIA HEIGHTS CITY COUNCIL
NOVEMBER 4, 2002
7:00 P.M.
CONFERENCE ROOM 1
AGENDA
Discussion Items
1. Replacement of Unit #18 one ton dump truck and Purchase dump box and snow plow Unit 18A
2. Purchase of hydraulic broom attachment for Groundsmaster #232
3. Authorization to seek proposals for Liquor Store Security Systems
4. Budget Review
a. Finance and Liquor
~. Summary of total budgets
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handicapped
persons are available upon request when the request is made at least 96 hours in advance. Please call the City Council Secretary at
706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only)
THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR The PROVISION OF SERVICES
EQUAL OPPOrtUNITY EMPLOYER
City of Columbia Heights
Public Works Department
22>1
Work Session Discussion Item
Work Session Date: November 4, 2002
Prepared
by: Kevin Hansen, Director of Public Works
Lauren McClanahan, Public Works Superintend~g
ITEM: Authorize the Capital Equipment Replacement of Unit #18: Ford F350 4x4
One Ton Dump Truck, and Unit #18A: Western 8'6" Snow Plow
Background:
City vehicle unit gl 8 is a Ford F350 4x4 One Ton Dump Truck with a Western 8'6"
Snow Plow. They were purchased in 1990, for $24,000 with a projected life expectancy
of 12 years. This vehicle is powered by a gas engine and has recorded mileage of
57,216. It is used primarily for snow plowing alleys, parking lots, and dead end streets.
Other uses include towing equipment trailers, hauling construction materials and debris.
Unit #18 has a history of mechanical problems that include poor braking, engine
malfunction and overheating. Parts availability and delivery is also an issue. The Shop
recently had to wait 3 weeks for a replacement crankshaft for the engine. The Shop
Foreman has rated the mechanical condition of Unit #18 as poor and the body condition
as fair. Vehicle maintenance and repair records indicate $10,898 has been spent on Unit
#18 in the past 18 months.
Unit #18A snowplow has been repaired by welding numerous times. The Shop Foreman
has rated its condition as poor.
The 2002 budget has allocated $50,000 for the Capital Equipment Replacement of the
one ton unit and plow.
Analysis/Conclusions:
The Public Works Budget has two heavy vehicle equipment replacements scheduled for
replacement in 2002. Staff delayed requesting replacements of both vehicles for
budgetary considerations and has further delayed one vehicle to the 2003 budget. Staff is
requesting replacement of vehicle #18 at this time due to condition and significant
mechanical failures as identified above. Public Works staff has carefully reviewed past,
current and projected use of Unit #18 with summary of those findings as follows:
The gas engine lacks sufficient power to plow heavy snow. Replacement parts for the
engine are becoming increasingly difficult to obtain. Existing Unit #18 has a GVW of
only 11,000 lbs. When the vehicle is loaded or towing a loaded trailer the springs bottom
out and stopping distances dramatically increase. The braking system has been
repeatedly investigated and reconditioned by the Shop Foreman and the dealer.
Work Session Discussion Item: Replacement of Unit 18 and 18A
Work Session Date: November 4, 2002
Page 2
The conclusion reached was that the braking system was not properly designed for this
vehicle, particularly when fully loaded. Unit it 18A snowplow is a light duty plow that has
broken and been repaired numerous times. It has reached the point where it is more cost
efficient to replace than repair.
Staff recommends replacement of Unit it 18 with a Ford Super Duty 450 4x4 chassis
equipped with 6.0L diesel engine, 9-foot construction box, and 9' heavy-duty snow plow.
This vehicle has a GVW of 15,000 lbs. and would be better suited to handle current and
projected needs. The 2002 State of Minnesota purchasing contract for one tons has
expired so staff prepared vehicle specs and obtained three bids.
Informal Bids for (1) one, new, Ford Super Duty F450 4x4 chassis are as follows:
Superior Ford
Plymouth, MN
$29,560 plus sales tax
Nelson Ford
Fergus Falls, MN
$30,547 plus sales tax
Boyer Ford
Minneapolis, MN
$33,480 plus sales tax
Quotes for a dump box and snow plow package are as follows:
Truck Utilities
St. Paul, MN
$17,560 plus sales tax
J-Craft
Kimball, MN
$18,810 plus sales tax
Staff estimates trade-in or auction value of Unit it 18 with the snow plow: $5,000 to
$7,500. Staff recommends disposing of Units it 18 and it 18A by auction to obtain the
highest replacement value.
Recommended Motion: Authorization for the replacement of Unit itl 8, with one (1)
new Ford Super Duty 450 4x4 chassis from Superior Ford, Plymouth, MN in the amount
of $29,560, plus sales tax. Funding shall be from the Streets Capital Equipment
Replacement Fund.
Recommended Motion: Authorization to purchase dump box and snow plow package
from Truck Utilities, St. Paul, MN in the amount of $17,560, plus sales tax. Funding
shall be from the Streets Capital Equipment Replacement Fund.
City of Columbia Heights
Public Works Department
Work Session Discussion Item
Work Session Date: November 4, 2002
Prepared by: Kevin Hansen, Director of Public Works
Lauren McClanahan, Public Works Superintend~l~j~,
ITEM: Purchase of One (1) New Sidewalk Broom: an ETEC 60" Wide X 24"
diameter, Hydraulic Broom Attachment for the Toro Groundsmaster
Background:
City vehicle unit #232 is a Toro GroundsMaster riding mower that was purchased in 2000,
with the primary use of seasonal turf mowing operations. It is a versatile machine that has the
ability for adding hydraulic attachments. A hydraulic broom attachment was not part of the
original purchase but contemplated by staff to assist with sidewalk cleaning operations,
primarily in the winter.
With the completion of the Central Avenue Improvements, staff allocated $4,100 for the
purchase of a hydraulic broom attachment in the 2003 Public Works Budget (which has not
yet been adopted by the City Council). Staff is requesting the consideration of an early
acquisition for the 2002/2003 winter season.
Analysis/Conclusion:
The purchase of the hydraulic broom attachment for the GroundsMaster has been delayed
several years as staff was waiting the completion of the Central Avenue construction project.
Public Works currently has one machine, the MT Trackless, that is broom equipped and has
sufficient road speed to remove snow from designated sidewalks throughout the city.
With the new construction, staff recognizes the likelihood of conducting additional snow
removal operations on Central Avenue necessitating back-up for the MT Trackless, and
delivering this service in a timely manner. It should also be noted that this broom attachment
can be used for spring sweeping operations, but not as its primary use considering cutting
grass.
Staff recommends the early purchase of one (1) new hydraulic broom attachment for Unit
#232 Toro Groundsmaster, available at 2002 Minnesota State Contract Pricing in the amount
of $5,110, plus sales tax from MTI Distributing, Brooklyn Center, MN.
Recommended Motion: Approve the purchase of one new ETEC 60" wide X 24" diameter
hydraulic broom attachment for Toro Groundsmaster, Unit #232, from MTI Distributing,
Brooklyn Center, MN at the 2002 Minnesota State Contract Price of $5,110, plus sales tax.
Funding shall be from the City State-Aid Maintenance Account.
Attachment: Photo
CITY COUNCIL LETTER
~weeun $ oi: movemt~er lg,
AGENDA SECTION:
ORIGINATING DEPT>~ CITY MANAGER
NO: ~-_.~ FINANCE ~..j~//ff APPROVAL
ITEM: SECURITY EQUIPMENT FOR BY: WILLIAM E'~RITE BY:
LIQUOR STORES DATE: 10/31/02 DATE:
Staff is requesting authorization to seek proposals for a closed circuit camera security system
for the liquor stores and an access control system for the doors. In essence, this is the same
or a similar type of camera system and access control system that was installed at Parkview
Villa last year. The cost for the system at Parkview Villa was $42,000. By seeking proposals
for all three liquor stores we anticipate that we will see some significant cost savings. It is
anticipated that we will be able to install a comparable system in each of the three liquor
stores for a total price of approximately $50,000. Currently only liquor store #3 on
University Avenue has a camera video system. This was installed approximately 3-4 years
ago and it is a very marginal system with limited operation. The installation of new security
cameras in the stores will accomplish two things. First, it will provide a higher level of
security for the employees working there. Second, it should significantly aid us in reducing
shoplifting and internal theft. These systems make it very easy for management to pinpoint
and identify shoplifters. They also make it significantly easier to monitor cashiers and
determine if cashiers are correctly ringing all sales and correctly handling money and
customer transactions. Through a reduction of shoplifting and internal employee theft, it is
very foreseeable that the cost of this type of system could be recovered in 2-3 years.
The equipment that is being proposed is fairly mobile and could be moved to a new liquor
store location at a very minimal cost. Subsequently, staff is recommending that we seek
proposals at this time, even though we are considering moving the liquor store in the next
few years.
RECOMMENDED MOTION: Move to authorize staff to seek proposals for a closed circuit
camera security system and an access control system for the three liquor stores.
WE:sms
0210311 COUNCIL
COUNCIL ACTION: