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Home My WebLink AboutSeptember 9, 2002CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights. MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Ottr Website at: www. ci. coh.nbia-heights, mn. us ADMINISTRATION Ma}or Gary L. Peterson Councilmembers Marlaine Szurek Julienne Wyckoff Bruce Nawrocta' Robert A. Williams City Manager Walter R. Fehst September 6, 2002 The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, September 9, 2002 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements, (TDD/706-3692 for deaf or hearing impaired only) Invocation: Pastor Bob Lyndes, St. Timothy's Lutheran Church 1. CALL TO ORDER/ROI.L CALl, e PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) PROCLAMATIONS~ PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclamations B) Presentations C) Introduction of New Employees D) Recognition CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda item,q as follows: 1) Minutes for Approval MOTION: Move to approve the minutes of the August 26, 2002, regular City Council meeting as presented. 2) Adopt Resolution No. 2002-52, being a Resolution adopting a proposed budget for the year 2003, setting the proposed City Levy, approving the HRA Levy, aporoving a tax rate increase, and establishing a budget heating date for property taxes payable in 2003 MOTION: Move to waive the reading of Resolution No. 2002-52, there being ample copies available to the public. MOTION: Move to adopt Resolution 2002-52, being a Resolution adopting a proposed budget, setting the City, Library and EDA proposed local levy at $4,817,984, establishing a budget hearing THE CITY OF COLUMBIA HEIGHTS Does NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT or THE ProvisiON OF SERVICES EQUAL OPPORTUNITY EMPLOYER t. ay ~ouncn ~xgenoa September 9, 2002 Page 2 of 4 date for property taxes payable in 2003 for December 2, 2002 at 7:00 p.m. in the City Council chambers, approving a tax rate increase, and approving HRA levy of $111,648. 3) Approve Contract for Industrial Park Redevelopment Master Plan with HKGi (Koegler) MOTION: Move to approve the Contract with HKGi (Koegler) for the completion of the Industrial Area Redevelopment Master Plan in the amount of $65,340,of which $50,000 shall be funded from the 2002 CDBG program and the balance from the special projects fund, and furthermore, to authorize the Mayor and City Manager to enter into an agreement for the same. 4) Approve School Liaison Officer Contract MOTION: Move to authorize the Mayor and City Manager to approve the joint powers agreement with School District #13 for the provision of a police school liaison officer as stipulated in the point powers agreement for the period of September 3, 2002 through June 6, 2003. 5) Establish Public Heating date for 2002-2003 Law Enforcement Equipment Block Grant. MOTION: Move to establish Public Hearing date of September 23, 2002 at approximately 8:00 p.m. in order to give final approval to a list of equipment to be purchased using the 2003 Federal Equipment Block Grant. 6) Authorize Final payment for 2001 Sanitary Sewer Lining, Project 0103 and 0104. MOTION: Move to accept the work for 2001 Sanitary Sewer Lining, City Projects 0103 and 0104 and, to authorize payment of $56,540 to Lametti and Sons, Inc. of Hugo, MN. 7) Authorize Acceptance of State of Minnesota Safety Grant and Authorize Tox Alert Modifications to 8) 9) the MSC MOTION: Move to accept the Safety Grant award in the amount of $10,000 from the Minnesota Department of Labor and Industry for monitoring and ventilation improvements to the Municipal Service Center. MOTION: Move to authorize the bid proposal from Tox Alert in the amount of $20,778.00, dated August 6th, 2002, and furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Adopt Resolution No. 2002-54, being a resolution allocating up to $30,369 to the Greater Metropolitan Housing Corporation for the purchase, demolition and construction of a new home located at 4828 5th street MOTION: Move to waive the reading of Resolution #2002-54, there being ample companies available to the public. MOTION: Move to adopt Resolution No. 2002-54, being a Resolution of the Columbia Heights City Council allocating up to $30,369 to the Greater Metropolitan Housing Corporation (GMHC) for the purchase, demolition and construction of a new home located at 4828 5th Street in Columbia Heights. Adopt Resolution No. 2002-55, being a resolution regarding the Lot Split of the property located at 3906 Reservoir Blvd NE MOTION: Move to waive the reading of Resolution No. 2002-55, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2002-55, being a Resolution approving a lot split of the property at 3906 Reservoir Boulevard NE. cny councn Agenaa September 9, 2002 Page 3 of 4 10) Establish Public Hearing Dates for License Revocation of Rental Properties at 4357 Tyler Place and 1207-1208 Circle Terrace Blvd NE. MOTION: Move to establish a Public Hearing date of September 23, 2002 for revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Maumer Sekizovic at 4357 Tyler Place NE. MOTION: Move to establish a Public Hearing date of September 23, 2002 for Revocation or suspension of a License to Operate a Rental Property within the City of Columbia Heights against Joe Tohey at 1207-1209 Circle Terrace Blvd NE. 11) Authorize Signage to Restrict Parking on both sides of 4th Street at 4220 and 4226 4th Street MOTION: Move to recommend the City Council designate "No Parking on Wednesday from 7:00 a.m. to 11:00 a.m. on the east side of 4th Street fi.om 20 feet south of the driveway at 4220 4th Street to 20 feet north of driveway at 4226 4th Street and on the west side of 4th Street from 10 feet south to 10 feet north of each driveway at 4220 and 4226 4th Street based on a recommendation of the Traffic Commission. 12) Authorize the preparation of an RFP for Banners and Lighted Decorations on Central Avenue MOTION: Move to authorize the preparations of a Request for Proposal for 45 holiday banners and 25 lighted decorations in an amount not-to-exceed $12,000. Project funding is designated as 402- 59912-2171. 13) Approve Business License Applications MOTION: Move to approve the items as listed on the business license agenda for September 9, 2002 as presented. 14) Approve Pawnent of Bills MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 99651 through 99874 in the amount of $959,188.65. 6e PUBLIC HEARINGS A) Rental Housing Revocation for1231-1233 40th Avenue NE. MOTION: Move to waive the reading of Resolution No. 2002-53, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2002-53, being a Resolution of the City Council of the City of Columbia Heights approving Revocation pursuant to Ordinance Code section 5A.408(1) of the Rental License held by Talmer Caraway II regarding rental property at 1231-1233 40th Avenue. 7. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions B) Bid Considerations C) Other Business ge ADMINISTRATIVE REPORTS A) Report of the City Manager 1) Upcoming Work Session Items 2) Term of Mr. DeMars, Civil Service Commission - August 2002 to April 2005 B) Report of the City Attomey 9. GENERAL COUNCIL COMMUNICATIONS c~ty counc~J ~genaa September 9, 2002 Page 4 of 4 A) Minutes of Boards and Commissions 1) Meeting of the Public Library Board of Trustees on August 5, 2002 2) Meeting of the Planning and Zoning Commission on September 3, 2002 3) Meeting of the Traffic Commission on September 4, 2002 10. CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes. Please note the public may address the Council regarding specific agenda items at the time the item is being discussed.) 11. COUNCIL CORNER 12. ADJOURNMENT Walter R Feh~,tQity Manager W-F/pm OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING AUGUST 26, 2002 THESE MINUTES HAVE NOT. ,BEEN AP_P_ROVED, The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, August 26, 2002 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. Father Backmann, Immaculate Conception Church, gave the invocation. CALL TO ORDER Mayor Peterson called the meeting to order at 7:05 p.m. ROLL CALL Present: Absent: Mayor Peterson, Councilmember Szurek, Councilmember Wyckoff, Councilmember Nawrocki Councilmember Williams PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA Walt Fehst, City Manager, pointed out the change to the proposed Library Budget meeting time from 6:30 p.m. to 7:00p. m. PROCLAMATIONS, PRESENTATIONS~ RECOGNITIONS AND GUESTS Proclamations Mayor Peterson introduced Margaret Profi, and read a Proclamation declaring August 26, 2002 as Margaret Profl Day, for receving the Anoka County Outstanding Senior Citizen Award. Mrs. Profi spoke on the thrill she receives volunteering her time. Shirley Barnes, Chief Executive Officer of Crest View Lutheran Home, spoke of Mrs. Profl 's nomination to share with the rest of the county what a wonderful person and volunteer Mrs. Profl is. Presentations -none Introduction of New Employees - none Recognition Columbia Heights Beautification Committee Mayor Peterson thanked the group for their work in the city. Jean Kuehn, Special Projects Coordinator, listed the sites that the group plants for the city each year and stated that they take care of weeding and watering these sites all summer long. Committee members present introduced themselves. CONSENT AGENDA Walt Fehst, City Manager, presented the consent agenda items. Nawrocki removed items 2, 3, 4. MOTION by Nawrocki, second by Wyckoff, to approve the Consent Agenda items, (except items 2, 3, and 4) as follows: l) Minutes for Approval Motion to approve the minutes of the August 12, 2002, regular City Council meeting as presented, with requested corrections. Nawrocla' requested that on page one, third paragraph, the word "wish" be removed. Nawrocki requested that on page 12, under liquor store discussion, he did not indicate "it would be City Council Minutes August 26, 2002 Page 2 of 7 good to have another store on Central Avenue ". 2) Presentation of 2003 Proposed City Budget - Removed for discussion 3) Establish Work Session Meeting Dates, Primary Election Canvass Date, and Library and Park and Recreation Budget Meeting Dates -Removed for discussion 4) Establish the date for the Public Special Assessment Levy Heatings - Removed for discussion 5) Authorize Expenditure of Funds for Police and Fire Reserve Appreciation Event Motion to authorize the expenditure of up to $4,000 from the Civil Defense budget fund 100-42500 line 4374 to host the annual appreciation event for the Fire and Police Reserve Units, and that the Mayor and City Manager are authorized to enter into contracts as needed for this event. Police Chief Tom Johnson stated the event wouM be October 5th, at the Chanhassen Dinner Theater. 6) Authorize to Sell, Salvage, or Dispose of City Property on September 7, 2002 Motion to authorize the sale, salvage, or disposal of surplus City property as indicated ion the attached listing of surplus property. 7) Approve Rental Housing License Applications Motion to approve the items listed for rental housing license applications for August 26, 2002, in that they have met the requirements of the Housing Maintenance code. 8) Approve Business License Applications Motion to approve the items as listed on the business license agenda for August 26, 2002 as presented. 9) Approve Payment of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 99418 through 99650 in the amount of $2,260,021.75. Upon vote of the Consent Agenda: Ayes - Szurek, Wyckoff, Nawrocki, and Peterson. Motion carried. Presentation of 2003 Proposed City Budget (removed fi'om the consent agenda) Nawrocki indicated that the City Charter requires the budget to be presented in August. Wyckoff questioned the levy amount. Fehst indicated it would be 7. 6percent, which is less than last year. Wyckoff recommended that everyone attend the budget meetings. Nawrocki stated this is a 7.6 percent increase over last year. Nawrocki did not agree with levying the maximum amount and then reducing it later. Nawrocki indicated a conflict with the proposed September 3ra meeting date and suggested September 4th or 5ti*. Upon council member's agreement, Peterson suggested setting the next work session meeting for September 4th' 2002. Motion by Wyckoff, second by Szurek, to schedule September 4, 2002, as a work session to include reviewing the summary proposed budget and proposed tax levy for 2003. Upon vote: All ayes. Motion carried. City Council Minutes August 26, 2002 Page 3 of 7 Establish Work Session Meeting Dates, Primary Election Canvass Date, and Library and Park and Recreation Budget Meeting Dates (removed from the consent agenda) Nawrocki asked that the Library budget meetings be changed to Monday, September 30th' Motion by Wyckoff, second by Szurek, to set a work session meeting date for Monday, September 16, 2002 beginning at approximately 7:00 p.m. in City Hall Conference Room 1. Upon vote: All ayes. Motion carried. Motion by Wyckoff, second by Szurek, to set the Primary Election Canvass meeting for Wednesday, September 11, 2002 beginning at approximately 5:00 p.m. in the City Hall Council Chambers. Upon vote: All ayes. Motion carried Motion by Szurek, second by Wyckoff, to set Budget Meetings with the Library Board on Monday, September 30 at 7:00 p.m. at the Library, and with the Park and Recreation Commission on Wednesday, October 23, 2002 at 6:30 p.m. at Murzyn Hall. Upon vote: All ayes. Motion carried. Establish the date for the Public Special Assessment Levy Heatings (removed from the consent agenda) Nawrocki indicated that the hearings should take place after the work was completed, so residents could bring forth any problems at that time. Bill Elrite, Finance Director, stated this change in the timeline is necessary for Anoka County to prepare the 2003 property tax notice, and still allow our residents the 30 day timeframe to pay their assessment without an interest charge. Peterson stated that if cost information were reasonably correct, it should not be a problem to hold the hearings. Elrite indicated they would be. Nawrocki was concerned that problems tend to not be corrected afier payment is made. Fehst stated a retainer is kept for that purpose. Nawrocki indicated he was not convinced that we are saving money by paying the County to do our assessments, and would be looking for more information to see if we did the right thing by going through the County. Motion by Szurek, second by Wyckoff, to establish Monday, October 7, 2002, at 7:00 p.m. as the Public Special Assessment Levy Heating for City Project,//9912-A Central Avenue Streetscaping and Water Service Improvements, to be held in the City Council Chamber. Upon vote: All ayes. Motion carried. Motion by Szurek, second by Wyckoff, to establish Tuesday, October 15, 2002, at 7:00 p.m. as the Public Special Assessment Levy Hearing for Zone 6A Street Rehabilitation Project to be held in the City Council Chamber. Upon vote: All ayes. Motion carried. PUBLIC HEARINGS A) Public Hearing called for Revocation/Suspension of Rental Housing License at 1224-1226 Circle Terrace Blvd NE Mayor Petcrson closed the public hearing regarding rental property at 1224-1226 Circle Terrace Blvd in that the property complies with the Residential Maintenance Code. B) Public Hearing called for Revocation/Suspension of Rental Housing License at 5101 7th Street NE Mayor Peterson closed the public hearing regarding rental property at 5101 7th Street NE in that the property complies with the Residential Maintenance Code c) Public Heating called for Revocation/Suspension of Rental Housing License at 3823 Polk Street NE Mayor Peterson closed the public hearing regarding rental property at 3823 Polk Street NE in that the property complies with the Residential Maintenance Code. D) Public Hearing called for Revocation/Suspension of Rental Housing License at 3740 2nd Street NE City Council Minutes August 26, 2002 Page 4 of 7 Mayor Peterson closed the public hearing regarding rental property at 3740 2nd Street NE in that the property complies with the Residential Maintenance Code. Public Hearing called for Revocation/Suspension of Rental Housing License at 4536-4538 7th Street Mayor Peterson closed the public hearing regarding rental property at 4536-4538 7th Street NE in that the property complies with the Residential Maintenance Code. F) Public Hearing called for Revocation/Suspension of Rental Housing License at 4524 Monroe Street Mayor Peterson closed the public hearing regarding rental property at 4524 Monroe Street in that the property has been sold and is no longer considered rental property. Public Hearing called for Revocation/Suspension of Rental Housing License at 1206-1208 Circle Terrace Blvd NE Mayor Peterson closed the public hearing regarding rental property at 1206-1208 Circle Terrace Blvd NE in that the property complies with the Residential Maintenance Code. H) Rental Housing Revocation for 1231-1233 40th Avenue NE Talmer Caraway, owner of 1231-1233 40tn Avenue, addressed the City Council stating medical reasons that he was unable to address the maintenance problems, and questioned the dates of correspondence and appointments set by the Housing Maintenance staff He stated that the replacement of the back entrance steps would be complete by the end of the week. Fire Chief Charles Thompson stated that all other items have been improved, and the only remaining issue is the outstanding $800 fee. Thompson stated that the owner could come in any time and staff would work with him. Peterson suggested allowing two weeks for the owner to get the work completed and to work something out on the fees with staff. Caraway felt that a $200 fee would be sufficient. He debated the costs charged. Jim Hoeft, City Attorney, indicated this was not the appropriate forum to negotiate fees. Nawrocki stated that he is legally obligated to paying the re-inspection fees. Peterson asked that this be tabled to September 9tn. Motion by Szurek, second by Nawrocki, to table the rental housing license revocation for 1231-1233 40th Avenue NE to the September 9th City Council meeting. Upon vote: All ayes. Motion carried. ITEMS FOR CONSIDERATION Other Ordinances and Resolutions - none Bid Considerations - none Other Business 1) Authorize Joint Powers Agreement with Anoka County for development of new Public Safety Communications System - presentation by Robert M. A. Johnson, Anoka County Attomey Chief of Police Tom Johnson stated that Mr. Robert M. A. Johnson, Anoka County Attorney, would arrive soon, as he was also addressing the Fridley City Council this evening. Resident's comments: Deb Johnson, 4638 Pierce Street, stated that we always see the same owner names and addresses for rental license revocation, and that she would like to see them not so well received. Kimberly Ferraro Anker, 1208 Circle Terrace, asked if the tenants moved from the 40tn Avenue City Council Minutes August 26, 2002 Page 5 of 7 rental unit in question because they thought the rental license wouM be revoked, and stated it is difficult when renters do not hear about the problems until it is too late. She asked that renters also be notified at the beginning of this process. Peterson stated that this inspection process was only begun a few years ago, and that hopefully once all places are brought into compliance, owners would keep them repaired. Anker also complimented Officer Rodgers, and wanted the Council to recognize this. Nawrocki stated that in two weeks he would like more information on the history of the requested revocation. Thompson stated that information would be provided. Peterson sympathized with Mr. Caraway's medical issues. Nawrocki stated that we should be glad that there was not afire when the property was in non-compliance. Nawrocki indicated that the landlord is not showing the same generosity to his tenant that he expects from the city. Peterson asked that Council be kept informed. ADMINISTRATIVE REPORTS Report of the City Manager - Work Session Agenda items for September 4, 2002 Resolution adopting a proposed budget for the year 2003, setting the proposed city levy, approving the HRA levy, approving a tax rate increase, and establishing a budget meeting date for property taxes payable in 2003 · Bonding package for water and sewer work · Tox alert grant project at MSC diesel exhaust · Central Avenue banners and holidays decorations - process and selection · Set public hearing date for Law Enforcement Grant · School Liaison Officer contract · Contribution to the Greater Metropolitan Housing Corporation for the purchase of 4828 5th Street (GMHC would purchase 3828 5th Street and ask us to share the cost up to $30,000 with $19,000 repayable to us. Fehst described the house and the proposal by GMHA) Report of the City Attorney - nothing to report Wyckoff asked Hoer for information on the Tycoon Bar. Hoefi stated that he was informed by the licensing clerk that a sale is in progress and the license would be transferred at the end of the year. Chief Johnson stated that an application has been submitted for a beer and wine license transfer. Wyckoff questioned the newsstand ordinance. Hoer indicated there has been no action to change it at this point. The question is how much we want to argue the fact or if it is best to work out a compromise. Fehst stated that Kevin Hansen, Public Works Director, would schedule a meeting with their attorney and our attorney to see if there is any middle ground. Fehst stated that newsstands have been removed on Central Avenue during construction, except one on a post by Burger King. GENERAL COUNCIL COMMUNICATIONS Minutes of Boards and Commissions received · Meeting of the Park and Recreation Commission on July 24, 2002 · Meeting of the Economic Development Authority on July 16, 2002 · Meeting of the Traffic Commission on August 5, 2002 · Meeting of the Housing and Redevelopment Authority on August 5, 2002 CITIZENS FORUM Deb Johnson, 4638 Pierce, referred to an August 19th Star and Tribune article and read several paragraphs regarding differences between the southern and northern metro areas. City Council Minutes August 26, 2002 Page 6 of 7 Authorize Joint Powers Agreement with Anoka County for development of new Public Safety Communications System - presentation by Robert M. A. Johnson, Anoka County Attorney Anoka County Attorney Robert M. A. Johnson, Chair of the Joint Law Enforcement Council, which handles Communication within Anoka County, addressed the City Council. He described the deterioration of the current communication system, dead spots in coverage, and channels bleeding into other channels. M. A. Johnson indicated that the federal government has now opened a new 800 megahertz system and the County Board has recommended we move into that system. The State Highway Patrol and Hennepin County are currently on the new system. It is anticipated that the Legislature will allow for a special taxing district, which would be used to pay for the system. The County Board is requesting a Joint Powers Agreement with each city within the county as an understanding of the system and method for distribution of radios. M. A. Johnson reviewed the funding limitation of 12.5 million dollars and indicated that any funds or grants received would go to reduce the proposed levy. M. A. Johnson explained the distribution of the radios to fully equipment the fire and police departments in the county, and indicated that there may be a $20 to $50 yearly fee for each radio that would be the responsibility of the cities. $150,000 is projected for spare radios, so if there is a problem radios can be swapped. This would also allow for extra radios for special events. M. A. Johnson indicated that each city could provide funds for a depreciation account, or that paragraph of the agreement could be deleted. He referred to funds left in the Central Records Project. The agreement also covers general disbursement of funds. The Joint Law Enforcement Council and the Fire Protection Council have discussed the disbursement of funds. Nawrocki referred to the old communications system. M. A. Johnson stated that it was implemented 32 years ago. Nawrocki stated it began as a joint effort, and over the years seems to be a county program, except when it concerned money. Nawrocki questioned the additional costs for Columbia Heights. bi. A. Johnson stated that the user fee for maintenance would be estimated at $25 to $50 per year, but has not yet been set. Chief Johnson stated there wouM be 10 mobile radios for vehicles and one hand hem radio for each officer, or about 35 to 40 units. Chief Thompson estimated the fire department would need seven mobile and 14 hand held units. M. A. Johnson stated that there would be no maintenance fee for the first three years, as the units would be under warranty. Anoka County would pay for the installation of units in the cars. M. A. Johnson stated replacement or additional radios required would be at each city's own cost, of about $1,700 to $2,000. Chief Johnson stated that as these radios become the norm, it is believed that the costs will go down. Wyckoff asked how long this system is anticipated to last. M. A. Johnson estimated 20 years. This will allow communication between our fire, police, the State Patrol and Hennepin County. Szurek questioned how the infrastructure cost would be charged to county residents and if it would be prorated. M. A. Johnson stated it would be levied throughout the county in the same way, as a separate line item on the property tax statements. He indicated this would be paid back over a ten year period. Szurek asked if it is by the value of each property. M. A. indicated it would be, and there would be a 30- 40percent reduction in costs by State and Federal funding. Peterson questioned when this system would be operational and if additional towers will be required. M. A. Johnson stated that depending on the engineering and infrastructure development, operation might be possible within two years. There may be additional towers, but smaller than most towers. Chief Johnson stated that one of the first moves was to reserve a frequency for Anoka County. We can be put into talk groups with other counties. Fehst stated it is basically a switching system, like a phone system, City Council Minutes August 26, 2002 Page 7 of 7 allowing set up of different groups. Fehst commended County personnel involved for their fast work on this project. Motion by Nawrocki, second by Szurek, to authorize the Mayor and City Manager to approve the Joint Powers Agreement with Anoka County for the development of a new Public Safety Communications system. All ayes. Motion carried. Citizen Forum- continued Patrick Kane, former tenant of Mr. Caraway, indicated that they moved because in July they became aware of the unsure living situation. He indicated that the violations were a problem before he moved in. Mark l,'eronikas, 1055 Peters Place, referred to Housing Maintenance violations that he was fined for and multiple letters received. Peterson asked that he meet with Fire Department staff to discuss this. I~eronikas stated that he was asked to cut trees and brush in his front yard, but that he has grown it to stop vandals. Peterson stated that the City Manager could follow through with this. Nawrocki asked that Mr. l/'eronikas give copies of all correspondence and pictures to the City Manager. COUNCIL CORNER Councilmember Nawrocki · The City Council minutes did not reflect the term ofMitch DeMars, who was appointed to the Civil Service Commission, and requested this be verified at the next meeting. · Referred to an article in the local paper, regarding possible replacement of two municipal liquor stores. He does not support the replacement of liquor stores on Central or University Avenues. · Actions speak louder than words, and practice what you preach. Councilmember Wyckoff · Related a story about her car breaking down, and how accommodating the Bobby and Steve's Auto World tow truck driver was. Councilmember Szurek Try to be kind to one another. Mayor Peterson · Don't take ourselves to seriously, enjoy the good things in life, love your neighbor, and God Bless. ADJOURNMENT Mayor Peterson adjourned the meeting at 9:18 p.m. Patricia Muscovitz, Deputy City Clerk CITY COUNCIL LETTER Council Meetin[[ of: September 9 2002 AGENDA SECTION: CONSENT ORIGINATING DEPT: CITY MANAGER NO: 5-A-~. FINANCE APPROVAL ITEM: BEING A RESOLUTION ADOPTING A BY: WILLIAM ELRITE BY: ..~/~ PROPOSED BUDGET FOR THE YEAR 2003, DATE: 08/29/02 DAT SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET HEARING DATE FOR PROPERTY TAXES PAYABLE IN 2003 At the City Council meeting of August 26, 2002 the City Manager presented the proposed levies for 2003 for the City, the Library, the EDA, and the HRA, along with a summary of the proposed budget and a synopsis of the City Manager's budget message. This information was scheduled for further review at a City Council work session on September 4th. Under the current law it is necessary for the City to certify a proposed levy, proposed budget, and the Truth in Taxation hearing date to Anoka County by September 15t~. On or before December 28, 2002 the City must certify a final levy to the county auditor. The final levy can be less than the proposed levy, but it cannot be more than the proposed levy. In addition to the City's local levy, the county collects and distributes to cities an area-wide fiscal disparities tax. This area-wide tax is currently estimated to remain the same for 2003. For budgeting purposes, we have used an estimated $930,000 for the area-wide tax in 2003. The final area-wide tax figure will be available prior to the City's adoption of the final tax levy. As this information is not currently available, we cannot project what the effect of the proposed tax levy will be on local property taxes. If the area-wide tax increases, it reduces the local tax burden. If the area-wide tax decreases, it increases the local tax burden. After we submit the preliminary proposed tax levy to Anoka County they calculate the area-wide tax along with the local tax to determine the amount of the tax increase to local residents. This, in mm, is certified back to the City by Anoka County. The attached resolution also ratifies the Housing Redevelopment Authority tax levy of $111,648 and the Economic Development Authority tax levy of $140,569. RECOMMENDED MOTION: Move to waive the reading of Resolution 2002-52 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2002-52 being a resolution adopting a proposed budget, setting the City, Library and EDA proposed local levy at $4,817,984, establishing a budget hearing date for property taxes payable in 2003 for December 2, 2002 at 7:00 p.m. in the City Council chambers, approving a tax rate increase, and approving HRA levy of $111,648. WE:snls 0108293 COUNCIL Attachments COUNCIL ACTION: RESOLUTION 2002-52 RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2003, SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET MEETING DATE FOR PROPERTY TAXES PAYABLE IN 2003. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: that the following is hereby adopted by the City of Columbia Heights. Section A. The proposed budget for the City of Columbia Heights for the year 2003 is hereby approved and adopted with appropriations for each of the funds listed below. General Fund Community Development Fund Economic Development Fund Parkview Villa North Parkview Villa South Rental Housing HRA Administration State Aid Cable Television Library DARE Project Infrastructure Capital Improvement Capital Equipment Replacement Funds Central Garage Fund Liquor Water Utility Fund Sewer Utility Fund Refuse Fund Storm Sewer Fund Data Processing Debt Service Fund Total Expense Including Interfund Transfers Expense 8,912,953 363,003 140,569 360,507 213,764 17,309 111,648 171,235 166,974 676,456 8,825 155,120 275,992 1,058,758 497,330 7,208,197 1,667,231 1,314,470 1,537,520 236,172 274,562 2,412,822 27,781,417 Section B. The estimated gross revenue to fund the budget of the City of Columbia Heights for all funds, including general ad valorem tax levies and use of fund balances, as hereinafter set forth for the year 2003: General Fund Community Development Fund Economic Development Fund Parkview Villa North Parkview Villa South Rental Housing HRA Administration State Aid Cable Television Library DARE Project Infrastructure Capital Improvement Capital Equipment Replacement Funds Central Garage Fund Liquor Water Utility Fund Sewer Utility Fund Refuse Fund Storm Sewer Fund Data Processing Debt Service Fund Total Revenue Including Interfund Transfers Revenue 6,912,953 363,003 140,569 360,507 213,764 17,309 111,648 171,235 166,974 676,456 8,825 155,120 275,992 1,058,758 497,330 7,208,197 1,667,231 1,314,470 1,537,520 236,172 274,562 2,412,822 27,781,417 RESOLUTION 2002-52 RESOLUTION ADOPTING A PROPOSED BUDGET FOR THE YEAR 2003, SETTING THE PROPOSED CITY LEVY, APPROVING THE HRA LEVY, APPROVING A TAX RATE INCREASE, AND ESTABLISHING A BUDGET MEETING DATE FOR PROPERTY TAXES PAYABLE IN 2003. Section C. The following proposed sums of money are levied for the current year, collectable in 2003, upon the taxable property in said City of Columbia Heights, for the following purposes: Estimated Area-Wide Estimated General Estimated Library Levy Estimated EDA Fund Levy Total Proposed General Levy Special PERA Levy Total Levy 930,000 3,313,830 433,585 140,569 4,817,984 0 4,817,984 Section D. The City Council of the City of Columbia Heights hereby approves the Housing and Redevelopment Authority Tax Levy for the fiscal year 2003 in the amount of $111,648. BE IT FURTHER RESOLVED BY THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the budget meeting is scheduled for December 2, 2002 at 7:00 P.M. in the City Council Chambers. BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF COLUMBIA HEIGHTS, COUNTY OF ANOKA, MINNESOTA: That the county auditor is authorized to fix a property tax rate for taxes payable in the year 2003 that is higher than the tax rate calculated pursuant to Minnesota Statutes '275.078 for the city for taxes levied in 2002, collectable in 2003. The City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Anoka County, Minnesota. Approved this 9th day of September 2002. Offered By: Seconded By: Roll Call: Ayes: Nays: Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk City of Columbia Heights, Minnesota 2003 Budget 2002 2003 Expense Expense General Fund 8,279,743 8,912,953 Community Development Fund 317,463 363,003 Economic Development Fund 137,015 140,569 Anoka County CDBG 377,787 0 Parkview Villa North 383,072 360,507 Parkview Villa South 218,587 213,764 Rental Housing 18,481 17,309 HRA Administration 111,702 111,648 State Aid 96,713 171,235 Cable Television 212,896 166,974 Library 609,402 676,456 DARE Project 8,825 8,825 Infrastructure 144,500 155,120 Capital Improvement 289,138 275,992 Capital Equipment Replacement Funds 2,378,500 1,058,758 Central Garage Fund 508,803 497,330 Liquor 6,524,403 7,208,197 Water Utility Fund 1,586,491 1,667,231 Sewer Utility Fund 1,374,986 1,314,470 Refuse Fund 1,512,083 1,537,520 Storm Sewer Fund 251,114 236,172 Energy Management 101,209 0 Data Processing 274,592 274,562 Debt Service Fund 2,820,649 2,412,822 Total Expense 28,538,154 27,781,417 SAmount of Change 2002-2003 633,210 45,540 3,554 (377,787) (22,565) (4,823) (1,172) (54) 74,522 (45,922) 67,054 0 10,620 (13,146) (1,319,742) (11,473) 683,794 80,740 (60,516) 25,437 (14,942) (101,209) (30) (407,827) (756,737) Prepared 9/5/02 Resolution-1 .xls COLUMBIA HEIGHTS CITY COUNCIL LETTER Meeting of September 9 2002 em~ & ~ AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER'S NO: ._~" m -.-~o Community Development APPROVAL ITEM: Approve Contract for Industrial Park BY: Randy Schumacher BY.'/~ ~r Redevelopment Master Plan with DATE: September 4, 2002 HKGi (Koegler) BACKGROUND: At the January 5, 2002 Goal Setting session, the City Council and EDA listed the redevelopment of industrial zoned properties as their number one priority for year 2002. The first step in accomplishing that goal was for the City Council and EDA to conduct a Request for Developer Qualifications interview. During this process United Properties was selected to assist the City in accomplishing that redevelopment goal. This plan will follow a "Market Driven" process directed by Dale Glowa of United Properties. In addition, the staff was authorized to develop a scope of work, timeline, and division of cost for City Council consideration. Staffhas worked with Mark Koegler of HKGi on a number of Land Use issues in past years and felt his company would work well with United's development team. Mr. Koegler, with guidance from City staff, has prepared a detailed redevelopment outline to determine highest and best use of the City's industrial property. The purpose of the Industrial Area Redevelopment Plan is to compile a feasible redevelopment plan that will include a building program, general design plan, development phasing, and required public financial participation that is based on current and future market demand. This plan is made up of seven steps: 1. Understanding the existing physical environment. 2. Understanding the market. 3. Check point one (City Council, United Properties and Staff decision points). 4. Determine possibilities. 5. Determine Feasibilities. 6. Check point (City Council, United Properties and Staff decision points). 7. Determine final plan. The major funding source for this plan will come from a $50,000 Community Development Block Grant (CDBG) Program administered through Anoka County. The entire process to complete these seven tasks should take 90 to 110 days to complete. RECOMMENDATION: Staff recommends the approval of the Contract with HKGi (Koegler) in the amount of $65,340 for the completion of the Industrial Area Redevelopment Plan. RECOMMENDED MOTION: Move to Approve the Contract with HKGi (Koegler) for the completion of the Industrial Area Redevelopment Master Plan in the amount of $65,340 of which $50,000 shall be funded from the 2002 CDBG program and the balance from the special projects fund, and furthermore, authorize the Mayor and City Manager to enter into an agreement for the same. Attachments COUNCIL ACTION: h: \Consent2002\CL Approve Contract for Ind. Redev.Area Plan UNITED PROPERTIES September §. 2002 Mr. Randy $chumacher Community Development Director City of Columbia Heights 590 4(}~ Avenue NE Columbia Heights. MN 55421 Subject: Industrial Area Redevelopment Dear Randy: United Prope~es is pleaseO to be inOuded on your Redevelopment Team. We will use our marketing and development resources to assist in preparing the master plan for lhis Redevelopmen! Area and its eventual development execution. This project should result in the exci~ng transformation of redevelopment projects, meeting the expectations of the City of Columbia Heights. Thank you again for including United Properties on your team. Senior Vice President Development DJG~Is 3500 West 80th Slreel. Minneapolis. MN 55/,31 · 952.831.1000 · fax fS2.893.660A * wwW. Ul~roperlies.com September 5, 2002 Mr. Randy Schumacher Community Development Department City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421 Re-' Contract for Consulting Services Industrial Area Redevelopment Plan Dear Mr. Schumacher: This letter outlines a Scope of Services, Fee Schedule and other elements which together constitute an agreement between the City of Columbia Heights, hereinafter referred to as the CITY, and Hoisington Koegler Group Inc., hereinafter referred to as the CONSULTANT for professional planning services for the Industrial Area Redevelopment Plan, hereinafter referred to as the PROJECT. United Properties Role The City of Columbia Heights has selected United Properties to assist in the development plan so as to assure that market issues are accurately represented. United will be involved in each task outlined in the redevelopment plan. Key areas of participation will be during the development of the Market Study and addressing all financing issues. United shall be instrumental in recommending direction throughout the planning process, particularly at the checkpoint intervals. As information is collected, it shall be forwarded to United to assist them in providing market direction for a buildable and successful plan. It is anticipated that upon plan completion, United Properties will work with the City to implement the redevelopment plan based on the recommended outcomes. The CITY and CONSULTANT agree as set forth below: PURPOSE The purpose of the Industrial Area Redevelopment Plan is to prepare a feasible redevelopment plan that will include a building program, general design plan, development phasing and required public financial participation that is based on current and expected future market demand. A. BASIC SERVICES - WORK PLAN 1. Task 1 - Understand the Existing Environment Redevelopment modifies an existing built environment. The characteristics of the existing environment determine the issues and opportunities for redevelopment. The outcome of Task 1 will be a map and supporting information that describes the existing physical environment and the potential issues affecting redevelopment. To create a clear understanding, HKGi will: City of Columbia Heights Industrial Area Redevelopment Plan Sqoterr~er 5, 2002 Page 2 1.1 Collect, review and evaluate previous plans, land controls and other municipal information related to the project area. Establish Geographic Information System (GIS) database of all physical data (from City and other public sources). Collected information will include but not be limited to: Public and private objectives · Aerial photos · Zoning ordinance · Comprehensive Plan · Property inspection records · Available boundary and topographic surveys · Street and public and private utility plans · Past land use and traffic studies · Floodplain/wetlands/retention pond data · Easements and covenants 1.2 Review land use and development plans for adjacent areas. 1.3 Use existing data to build a Geographic Information System (GIS) database for the redevelopment area and adjacent properties. At a minimum, parcel level data will include: · Property valuation/real estate taxes · Parcel size · Building size · Contours and soils · Age of structure · Right-of-way · Current use · Property owner · Comprehensive Plan designation · Zoning classification · Building Inspections records 1.4 Identify utility lines and easements within the project area. 1.5 Determine and collect additional data needed to update and supplement existing information. 1.6 Prepare "feature maps" illustrating the characteristics of the project area. 1.7 Prepare photo inventory of parcels in project area. City of Columbia Heights Industrial Area Redevelopment Plan September 5, 2002 Page 3 1.8 Conduct analysis to determine parcel qualification as "improved" under the Tax Increment Financing Act 1.9 Complete windshield survey and preliminary assessment of structure qualification as "substandard" under the Tax Increment Financing Act. 1.10 Review existing information collected by City Staff relating to potential environmental issues that must be addressed in redevelopment of parcels in the projects area. 1.11 Determine need and undertake Phase 1 Environmental Site Assessment on the project area. A Phase 1 ESA will involve: Site reconnaissance for indications of environmental concerns and the presence of monitoring wells. Review of a database report of environmental sites within the redevelopment area and within ASTM specified radii of the boundary of the area to determine potential impacts to soil and groundwater bom on-site and off-site sources. · Review of available documentation regarding known environmental releases/cleanups within the development area. · Review of historic aerial photographs, city directory listings and Sanborn Fire Insurance maps, if available, to interpret past site uses. · Interview of local authorities regarding historic land uses in the area. · Building walk-throughs if access is arranged by the city. · Preparation of a summary report with recommendations for Phase II ESA work, including soil and groundwater sampling. 1.12 Determine the preliminary ability to use Tax Increment Financing, Tax Abatement and other financial redevelopment tools. 1.13 Assemble a broad inventory of qualifying redevelopment grant funds administered by the Metropolitan Council, the Department of Trade and Economic Development (DTED), the Minnesota Housing Finance Agency (MHFA), and the Minnesota Pollution Control Agency as well as Federal grant funding sources. 2. Task 2 - Understand the Market A successful redevelopment plan results in private redevelopment. This requires an understanding of the market and economic forces that encourage and support private redevelopment in the project area. The outcome of Task 2 will be a general description of proposed highest and best market driven project options. The analysis will determine highest and best market driven: · Building uses over the next five and ten years. · Building capacity (square feet or units/density) · Land prices, lease rates and unit prices. This task will be conducted at the same time as Task 1. City of Columbia Heights Industrial Area Redevelopment Plan September 5, 2002 Page 4 2.1 Determine market demand for industrial and specialized office uses. - (Prepared by United Properties under separate agreement with the CITY.) 2.2 Determine market demand for housing. · Analyze growth trends and demographic characteristics of the identified draw area. · Analyze housing values and housing appreciation trends in Columbia Heights and the surrounding area for all housing market segments. · Calculate demand for for-sale and rental housing products. · Recommend optimum housing development that would maximize the potential for the property. · Assess redevelopment issues and marketing considerations given the site, its location and adjacent existing development and proposed redevelopment. · Assess product phasing and redevelopment timeframe. 2.3 Extract relevant information on retail market from 2002 Downtown Columbia Heights Market Study - (Prepared by United Properties under separate agreement with the CITY.) 3. Task 3 - Checkpoint 1 The planning process will give the City Council, and staff, some key decision points. These decision points allow the City to (1) become knowledgeable about redevelopment issues, opportunities and constraints in a timely manner and (2) make adjustments to the scope of work (if needed) based on the findings in the completed tasks. This approach minimizes the risk of "surprises" at the end of the planning process. 3.1 Prepare summary of findings from Tasks 1 and 2. 3.2 Present findings in a City Council work session. 3.3 Determine need for adjustments and recommend direction. 4. Task 4 - Determine Redevelopment Plan Options There is no single "right" development plan for the industrial area. Typically, various redevelopment options are possible. The options possess different strengths and weaknesses. The outcome of Task 4 will be development options that are market driven. In creating and exploring these options, the HKGi team will: 4.1 Identify a list of potential short term (2003 - 2008) and long-term (2008 - 2013) development options appropriate for the project area based on current and expected market demand, and City and developer objectives. 4.2 Prepare two (2) redevelopment plans based upon market demand and City and developer objectives. The plan options will feature: · Alternative parcel combinations and site layouts. 4.3 4.4 4.5 4.6 4.7 City of Columbia Heights Industrial Area Redevelopment Plan September 5, 2002 Page 5 · Varying patterns of development and land use. · Probable infrastructure needs (Public-road, stormwater, water/sewer and private- telecommunications, gas, electric) · Options for renovation of existing structures. · Options for enhanced transit connections. · Determine potential amenities such as walks, trails, street and pedestrian lighting, signs, and landscaping. · Sequencing of redevelopment projects. Determine property owners interest in selling - (Prepared by United Properties under separate agreement with the CITY.) Identify priorities and implications for acquiring properties in project area. Determine approximate acquisition, demolition and relocation costs and prepare a preliminary redevelopment financial analysis for high priority projects. Review draft concepts with United Properties to receive input on use, density, location and timing. Make revisions as needed to the redevelopment options. 5. Task 5 - Determine Feasibility Financial feasibility has both public and private elements. Redevelopment often requires public investments to remove physical and economic barriers to redevelopment. The public investments must seek to create an environment that attracts and sustains private investment in a manner desired by the City. The outcome of Task 5 will be redevelopment plan options that are feasible and are most likely to result in private redevelopment. 5.1 Receive preliminary development budget, and cash flow analysis from United Properties for project options proposed in Task 4. 5.2 Conduct feasibility analysis. This analysis will analyze the financial feasibility of the redevelopment projects. The purpose of this analysis is to approximate the public and private financial participation and return of a feasible redevelopment project. 5.3 Identify the public actions needed to facilitate the redevelopment options proposed in Task 4. These actions will include environmental reviews, government approvals, condemnation, infrastructure, site assembly and site preparation. 5.4 Compare the financial feasibility of the proposed redevelopment options. 6. Task 6 - Checkpoint 2 6.1 Assess redevelopment options using the City's objectives and market parameters. In addition, assessment criteria may include public cost, traffic generation, development phasing, land use compatibility, environmental impacts, fiscal impacts, and infrastructure needs. 6.2 Apply screening criteria to each of the concepts. 6.3 6.4 City of Columbia Heights Industrial Area Redevelopment Plan September 5, 2002 Page6 Present redevelopment options that best meet both public and private objectives in a City Council work session. Select a preferred redevelopment option. 7. Task 7 - Prepare Final Redevelopment Plan HKGi will prepare all pertinent text, graphics and tables into a final redevelopment plan. The plan serves two purposes. First, the plan serves as a tool for encouraging and guiding the redevelopment of the project area. The plan also records the information and findings generated through the planning process. The outcome of Task 7 will be a redevelopment plan that is feasible and meets the public and private objectives. 7.1 Refine the redevelopment plan, building upon the alternate redevelopment scenarios, and the constructive comments of the City. 7.2 Prepare general design guidelines for buildings and site amenities. These guidelines will provide a sufficient level of detail to convey the "vision" and specific enough to develop an estimate of cost to implement each project in the plan. 7.3 Prepare an implementation strategy documenting the steps required to implement the recommended redevelopment plan, including key public actions required for implementation and the preferred sequencing of actions. The implementation strategy will also identify required government agency approvals. 7.4 Prepare a draft redevelopment plan for review by the City. The draft plan will include progress reports, diagrams, maps, photographs, text, and summaries of all market information, along with an executive summary of key study recommendations regarding both "process" and "product". 7.5 After review and approval of the draft plan, prepare a camera-ready original of the final plan (paper and digital form) for use by the CITY in printing. Next Steps At the conclusion of the planning process, the City will be in a position to enter into a partnership with a private developer(s) to proceed with implementation. Implementation actions may include: · Amendment of Comprehensive Plan and zoning ordinance. · Undertaking additional environmental investigations and analysis for high priority sites. · Preparation of Development Response Action Plan as basis for remediation actions. · Create and undertake process for public finance tools. · Design public improvements, if needed. · Seek financial assistance from non-City sources. · Initiate steps for the parcel(s) designated for initial redevelopment. City of Columbia Heights Industrial Area Redevelopment Plan September5, 2002 Page 7 B. ADDITIONAL SERVICES The CONSULTANT and the CITY must agree in writing to amend this Contract for additional services related to the Project and compensation for such services. The following services have not been requested by the CITY but are available, upon authorization, from the CONSULTANT. 1. Meetings in addition to those specified in Paragraph A above. 2. Services or Deliverables not specifically identified in Paragraph A above. C. FEES FOR PROFESSIONAL SERVICES The CONSULTANT agrees to complete the scope of work contained in Paragraph A in exchange for professional fee compensation as noted below. The CITY agrees to pay the CONSULTANT for services rendered as follows: For the CONSULTANT'S Basic Services described in Paragraph A above, a fee based on the CONSULTANT'S current hourly rate schedule (see Attachment A) not to exceed Sixty Five Thousand, Four Hundred Thirty Dollars ($65,430.00), including reimbursable expenses. For the CONSULTANT'S Additional Services described in Paragraph B, a fee based on the CONSULTANT'S current hourly rate schedule plus incidental expenses or a negotiated fee. 3. Statements will be submitted to the CITY on a monthly basis as work is completed and shall be payable within 30 days in accordance with this Agreement. 4. The CONSULTANT reserves the right to suspend services if the CITY is delinquent in making payments in accordance with this Agreement. 5. All original documents, electronic files, and study's generated by this consultant or his sub-consultants, shall be the sole property of the City of Columbia Heights. D. CITY'S RESPONSIBILITY The CITY shall be responsible for the following: Assembly of background information including, but not limited to paper and/or digital copies of all former comprehensive plans, aerial photographs, base maps, inventory data, U.S. Census information, traffic and transportation information and available CAD/GIS mapping, limited to those that are reasonably available. 2. Mailing lists, printing, postage and the mailing of invitations for public meetings. 3. Arrangements for public meetings. City of Columbia Heights Industrial Area Redevelopment Plan September5, 2002 Page 8 4. Reproduction of all interim reports for distribution to the CITY Board, City Council and other city boards and commissions. 5. Printing of the £mal document. E. COMPLETION SCHEDULE The services of the CONSULTANT will begin upon CITY approval and will, absent of causes beyond the control of the CONSULTANT, be completed within four (4) months from notice-to-proceed date. At the beginning of the project, the CONSULTANT will prepare an overall project schedule identifying meetings, task completion dates, etc. The CONSULTANT will continually update the project schedule throughout the course of the work F. SUB-CONSULTANTS To complete aspects of the Project as described in Paragraph A, the CONSULTANT shall make separate agreements with other qualified fn-rns listed in this paragraph. The CONSULTANT shall coordinate the work of Sub-Consultants as part of the work of the Project. The CONSULTANT shall not remove the involvement of identified fa-ms or add the involvement of unmentioned firms without written consent from the CITY. The identified Sub-Consultants for the Project are: 1. STS - Environmental Site Analysis 2. Maxfield Research- Market Analysis G. NONDISCRIMINATION The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation, selection for training, or participation in recreational and educational activities. H. EQUAL OPPORTUNITY During the performance of this Contract, the CONSULTANT, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees City of Columbia Heights Industrial Area Redevelopment Plan September5, 2002 Page9 and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. I. TERM, TERMINATION, SUCCESSORS AND/OR ASSIGNS The Term of this Agreement shall be concurrent with the work authorized and shall be in accordance with the schedule to be established between the CITY and the CONSULTANT. 2. Either party may terminate this Agreement by written notice to the other party at its address by certified mail at least ten (10) days prior to the date of termination. 3. Neither the CITY nor the CONSULTANT shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and/or time extensions will be allowed for any circumstances beyond the control of the CONSULTANT. 5. This Agreement shall be governed by all applicable laws. 6. Upon termination, Consultant shall be entitled to fees earned through the effective date of termination. J. DISPUTES In the event the CITY and CONSULTANT are unable to reach agreement under the terms of this contract, disputes shall be resolved using alternative dispute resolution (ADR). K. REVOCATION If this agreement is not signed and accepted by both parties within 90 days of the contract date, it shall become null and void. L. AUTHORIZATION City of Columbia Heights Industrial Area Redevelopment Plan September 5, 2002 PagelO IN WITNESS WHEREOF, The CITY OF COLUMBIA HEIGHTS and the CONSULTANT have made and executed this Agreement for Professional Services, This day of ,2002. CITY OF COLUMBIA HEIGHTS Name Title Attest: Name Title HOISINGTON KOEGLER GROUP INC. R. Mark Koegler, President Bruce L. Chamberlain, Vice President CITY COUNCIL LETTER Meeting of September 9, 2002 AGENDA SECTION: Consent ITEM: School Liaison Officer Contract NO. ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnson,S,x DATE: August 26, CITY MANAGER APPROVAL: BACKGROUND In 1992, the City of Columbia Heights and School District #13 entered into a joint powers agreement to fund a school liaison services program. This contract has been renewed each year since then. The program continues to provide benefits to the School District and the Police Department and is an important part of our juvenile program. The School District shares expenses equally with the Police Department during the school year. Total cost for the school year 2002-2003 is $79,615.86, with the school district's share at $29,855.94. ANALYSIS/CONCLUSION Officer Mike McGee has held this position since the inception of the program. Officer McGee has established excellent rapport with the students and staff at the Middle School and the High School. In addition, his contacts at the schools are invaluable in our investigation of juvenile crime. Officer McGee provides an excellent role model to students and is a valuable resource to the school and the community. His continued interaction is an important link between law enforcement and the educational system. RECOMMENDED ACTION Authorize the Mayor and City Manager to approve the joint powers agreement with School District #13 for the provision of a police school liaison officer as stipulated in the joint powers agreement for the period of September 3, 2002, through June 6, 2003. mld 02-153 COUNCIL ACTION: SCHOOL LIAISON OFFICER PROGRAM COLUMBIA HEIGHTS POLICE DEPARTMENT AND INDEPENDENT SCHOOL DISTRICT #13 Prepared and Submitted by: Randell Bartlett May 19, 1992 TABLE OF CONTENTS Subject Section Mission, Goals and Primary Responsibilities of the School Liaison Officer ............................................................................................... 1 Objectives of the School Liaison Officer Position ............................................................... 2 Position Description - School Liaison Officer Position: Accountability and Education Requirements ............................................................. 3 Position Description - School Liaison Officer Position: Qualifications ............................................................................................................. 4 Major Areas of Accountability for the School Liaison Officer Position ................................................................................. 5 Guidelines for School Liaison Officer Position ................................................................... 6 Joint Powers Agreement ...................................................................................................... 7 Program Cost Factor Breakdown ......................................................................................... 8 MISSION, GOALS AND PRIMARY RESPONSIBILITIES OF THE Section 1 SCHOOL LIAISON OFFICER: Mission Statement: The School Liaison Officer is placed in the school environment to identify, correct, and prevent delinquent behaviors and activities, and to create a positive relationship between youth, police, and other authority figures. Goals: To work with and through school administrators, counselors, teachers, and students to develop a better understanding and a more positive attitude among students as to the role of a police officer. To work in liaison with school officials to provide, as much as possible, a safe and crime-free environment for students and staff. To act as a law enforcement consultant and educator to Columbia Heights School District //13 schools located in Columbia Heights and Hilltop. Primary, Responsibilities: The School Liaison Officer shall function as a law enforcement officer within the school environment and under the direction of the Columbia Heights Police Department investigative supervisor. The School Liaison Officer shall act as a resource for students, teachers, counselors, school administrators and parents. The School Liaison Officer shall remain conscious that the primary responsibility is that of a law enforcement officer. The School Liaison Officer plans and coordinates all functions of investigations relating to juveniles and children, in both criminal and noncriminal matters to effectively solve criminal cases and build a basis for successful prosecution when wan'anted and/or make all appropriate dispositions of noncriminal matters. The School Liaison Officer also develops and presents investigative reports to the County Attomey and/or City Prosecuting Attorney for complaints and coordinates with other juvenile referral agencies to appropriately handle juvenile criminal and noncriminal acts that have come to the attention of the Department. Section 2 THE OBJECTIVES OF THE SCHOOL LIAISON OFFICER POSITION ARE: Objective #1: To provide a formal process or rationale to: Enhance the general safety to students and faculty staffin and around public schools. b. Monitor and/or prevent juvenile gang activity and provide intelligence. Reduce the use of uniform officer intervention at school sites for response to school related service demands. Maintain community contact for: parents, students, neighborhoods, community organizations (PTA and other service providers) Handle incidents such as minor assaults, thefts, and threats as they occur in the officer's assigned schools. Indicator #1: Lack of formal or informal complaints or concerns, either written or verbal. Receipt of letters, phone calls or personal verbal contacts regarding individual or program successes. Objective #2: To provide the following services to Columbia Heights School District//13 schools located in Columbia Heights and Hilltop: ao To coordinate and directly provide for, in appropriate circumstances, the general safety of students and staff. To monitor gang activity throughout school property and respond appropri- ately to non-school related intelligence regarding gang activity. To reduce the number of calls responded to by uniform officers at school sites. School Liaison Program Page 2 Statement of Objectives Indicator #2: Maintain adequate knowledge through review of daily reports, keeping abreast of the above current problems and disseminating information to Investigations and Patrol. Objective #3: Complete all investigations assigned or generated in the field to their proper conclusion. Indicator #3: Pass Liaison supervisor's review of completed cases. One hundred percent of cases must pass this review. Objective Improvement and continual update of Liaison Program. Indicator Yearly evaluations to be prepared by School Officials, Police Department and Liaison Officer for annual review and evaluation. During the first year of the program, evaluations will be performed monthly and in writing, being prepared by appointed school and police department personnel. POSITION DESCRIPTION - SCHOOL LIAISON OFFICER: ACCOUNTABILITY AND EDUCATION REQUIREMENTS Section 3 The School Liaison Officer is a member of the department below the rank of Sergeant. Officer may be assigned from the rank of police officer to serve as School Liaison Officer. Officers who desire to serve in this assignment may submit their requests in writing to the Investigative Unit Supervisor. Officers serving in the assignment may be removed at the discretion of the Chief of Chief. The appointed School Liaison Officer may vacate this position with thirty days written notice to the Chief of Police. While serving in this assilomaent, officers shall receive a pay differential in accordance with the labor agreement in effect at the time of the assignment. Accountable to: The School Liaison Officer reports to and is directly accountable to the Police Department Investigative Supervisor and/or the Chief of Police. Education and Training Requirements: POST licensed, supplemented by course work in investigative techniques, interview and interrogation techniques and crime scene processing techniques, at least three years of experience as a police officer. POSITION DESCRIPTION - SCHOOL LIAISON OFFICER: QUALIFICATIONS Section 4 7. 8. 9. 10. 11. 12. 13. Considerable knowledge of the principles of modem investigation techniques. Thorough knowledge of scientific methods of crime detection and criminal identification. Thorough knowledge of federal, state and local laws and ordinances which are enforced by the department. The ability to communicate effectively both orally and in writing. The ability to analyze complex criminal transactions and trends and to use information obtained to successfully charge criminal offenders. The ability to develop informants. The ability to independently manage a number of investigations at any one time. The ability to manage time effectively. The ability to speak effectively in public. The ability to work effectively with juveniles. To ability to gain cooperation, support, and assistance of the area church organizations, County Welfare, County Court Services, Juvenile Court, County and City law enforcement, and other agencies inthe community. To meet as needed with members of the personnel team and police department representatives to discuss individual student and student body problems which affect school or police department objectives. The ability to provide educational materials and lectures for the students, the school staffand the community on juvenile problems and problem areas, available assistance services for the students and their parents, and other topics deemed important. School Liaison Program Page 2 Qualifications 14. The ability to assist in the classroom in the teaching of physical, mental and social effects of alcohol and narcotic use and abuse. 15. The ability to train the school staff in matters of school security, symptoms of drug abuse, etc. 16. The ability to identify and take proactive steps to prevent activities which lead or could lead to delinquent behavior and/or activities. 17. The ability to establish a favorable rapport with students as a means for preventing delinquent behavior and activities. 18. The ability to maintain the police image. The School Liaison Officer is responsible for the enforcement of city and state law, but whose treatment is fair and recognizes he is working in a juvenile environment. The Juvenile Officer must assure the students and the staff that he/she is not in the school to create a police state, he/she is there to assist the administrative staff and students. 19. The ability to promote informal contacts between the students and the police, to increase communication and understanding between the two. 20. The ability to meet all other requirements and performance criteria defined for patrol officer position. 21. The ability to serve as a resource person for law enforcement and juvenile court procedures. The officer will be in a position with the school to develop a better understanding and have additional pertinent information for juvenile court determina- tions. 29. The School Liaison Officer is often in a favorable position to work on many creative programs and can work with juvenile group leaders trying to interest them in constructive activities of a recreational or social nature. Section 5 MAJOR AREAS OF ACCOUNTABILITY OF THE SCHOOL LIAISON OFFICER POSITION: o o o To attend school staff meetings as a resource person in developing and adopting procedures that will contribute to the prevention of juvenile delinquency. To communicate and cooperate with county welfare officers, probation personnel, and other members of the professional community when appropriate. To assist school staff members in understanding the Anoka County Juvenile Court System, law enforcement ramifications, and the technique of court referrals when necessary. To be a part of the total team effort to provide role models and prevent undesirable behavior patterns from developing. Endeavor to build and maintain rapport between youth, school, and police by day-to-day contact as a resource person. To become involved in school and outside youth activities in order to understand special problems of youth and how they may be positively addressed. Participate in community affairs as requested or assigned, and be available for lectures to school and community groups. To facilitate education programs for students; i.e., acts as a resource person in the continuing development of drug education, etc. To assist and advise in security matters regarding school buildings and properties that are normally supervised by school staff members upon request of appropriate school official(s). To maintain individual police skills, including physical conditioning. Stay abreast of developments in the crime prevention and youth relations fields and changes in related laws and ordinances. To prepare and submit necessary case files regarding cases assigned or investigated. To work under the direction of the investigative supervisor and will accept input from appropriate school administrative personnel. School Liaison Program Page 2 Major Areas of Accountability 11. 12. 13. 14. 15. 16. 17. 18. Investigates reported crimes, both in and out of the school environment, for the purpose of collecting evidence and identifying, locating, questioning witnesses and suspects, and making legal arrests as justified by the facts developed. Obtains and processes physical evidence. Handles or arranges for the processing of a crime scene including measurements, fingerprints, photos and drawings, etc. Ensures proper development of cases for prosecution, builds an accurate and complete case file through reports of actions and findings. Coordinates the disposition of all juvenile matters to provide for unified approach. Ensures proper disposition of cases for prosecution, builds an accurate and complete case file through reports of actions and findings. Coordinates the disposition of all juvenile matters to provide for a unified approach. Ensures proper disposition of all assigned cases, meets with the Chief of Police regularly to review the status of all cases and determines whether to pursue, delay or close the matter. Confers with parents, other members of the Criminal Justice System, and those private and public agencies within the community which are involved in the case, counseling or treatment of juveniles, children or family traits, in the disposition of matters involving juveniles and/or children. Preparation and presentation of appropriate material to students of elementary, junior and senior high schools. Keeps the Investigative Supervisor advised of all current investigations and performs all other duties as apparent or assigned. GUIDELINES FOR TIlE SCHOOL LIAISON OFFICER POSITION' Section 6 o 11. 12. 13. 14. Work week will be based on a forty-hour week. Work hours will be proximate to the school day. Will be assigned a department vehicle and is authorized to take it to their home, so long as they live within the City of Columbia Heights. Non-police driving is not authorized. Time commitment is appropriately divided in each of the following categories: a. In-school activity at senior high and middle school b. Case investigation, training, and meetings as scheduled c. D.A.R.E. d. Elementary schools Primary supervisor is the Investigative Supervisor. Secondary supervisor is the Chief of Police. Must report to a supervisor daily, but is authorized to report immediately to the school each day if approved. Must be prepared to perform all police functions, as the officer is subject to immediate call-out for other activities, but must be discreet in the visibility of police equipment. Will be assigned a pager, and the pager must be operational during all hours when on duty. Break time will be as defined in the union agreement. Will be assigned desk space at the Police Department and will be provided appropriate office space and supplies by the schools. Must dress in a manner that is acceptable to school administrators and with the approval of the Chief of Police. The officer is at all times under police supervision, but is expected to work closely with school administrators and staff. The objective is to solve problems, assist school staff, and to assist students. Will keep a log and prepare appropriate reports to the Chief of Police. Shall attend the weekly Investigator meetings. JOINT POWERS AGREEMENT Section 7 This Joint Powers Agreement dated this 9th day of September, 2002, is made pursuant to M.S. 471.59 by and between the CITY OF COLUMBIA HEIGHTS (City) and INDEPENDENT SCHOOL DISTRICT #13 (School District). PURPOSE. The purpose of this agreement is to create, fund, and implement the position of Police School Liaison Officer. DUTIES AND RESPONSIBILITIES. The job description for the School Liaison Officer is attached. SELECTION PROCESS. From applications of qualified applicants for the position of School Liaison Officer, one or more candidates will be selected by a selection board made up of School District #13 personnel and appointed Police Department personnel. Oral interviews are to be administered by the same selection board. The final appointment of the School Liaison Officer is at the discretion of the Chief of Police. The School Liaison Officer may be removed from the position at the discretion of the Chief of Police. FUNDING. The School District and City will share the following expenses equally during the school year, except in no event may the School District's share of the expenses exceed 1/2 of 9/12 of the total officer compensation and benefit package: A. Officer's Salary B. Position Grade Enhancement C. Holiday Pay D. F.I.C.A. E. Workers Compensation F. P.E.R.A. G. Hospitalization H. Training I. Vehicle-related Costs Cost breakdown for 2002-2003 school year is attached. o BILLING. The City shall submit a bill to the School District, which will be paid within thirty days of receipt. Page 2 Joint Powers Agreement 10. 11. TERM. This agreement shall commence on September 3, 2002, and shall end on June 6, 2003. GENERAL PROVISIONS. The Police School Liaison Officer is a city employee and shall not be considered an employee of the School District for any purpose, including but not limited to salaries, wages, other compensation or fringe benefits, Workers Compensation, Unemployment Compensation, P.E.R.A., Social Security, liability insurance, keeping of personnel records, termination of employment, individual contracts or other contractual rights. The officer will report to and be directed by the Investigative Supervisor, but will consult regularly with the School District officials. The officer will have office space and phone at the School District's high school without cost to the City. INDEMNIFICATION BY CITY. The School Liaison Officer is a City employee. The City shall indemnify, hold harmless, and defend the School District, its elected officials and employees against any and all liability, loss, costs, damages, expenses, claims or actions which the School District, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act or omission of the City, its agents or employees, in the execution, performance, or failure to adequately perform the City's obligations pursuant to this agreement. INDEMNIFICATION BY SCHOOL DISTRICT. The School District shall indemnify, hold harmless, and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or action which the city, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any negligent or willful act or omission of the School District, its agents or employees, in the execution, performance or failure to adequately perform the School District's obligations pursuant to this agreement. TERMINATION OF AGREEMENT. Ninety day written notice by either School District or City is required to terminate the program. The Liaison Officer can be removed at any time following the written notification of termination of the program. TEMPORARY REASSIGNMENT. Temporary reassignment of the Liaison Officer is at the discretion of the Chief of Police not to exceed thirty consecutive days, contract to be renegotiated after thirty days. Page 3 Joint Powers Agreement 12. Resolution of unforeseen problems arising in this program shall be negotiated by representatives appointed by the School District and the Chief of Police. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE DAY AND YEAR FIRST WRITTEN ABOVE. CITY OF COLUMBIA HEIGHTS SCHOOL DISTRICT #13 Gary L. Peterson Mayor Dr. Nancy Kaldor Superintendent of Schools Thomas M. Johnson Chief of Police Janet Ostazeski School Board Chair. COST FACTOR BREAKDOWN SCHOOL LIAISON OFFICER PROGRAM Section 8 2002-2003 School Year Base Wage: Patrol Top Wage Police/School Liaison Officer premium Longevity (16 years) Holiday pay Deferred comp. Overtime allocation TOTAL BASE WAGE $4,483.00/month 110.00/month 234.99/month $53,796.00/year 990.00/9 mos. 2,819.00/year 2,482.85/year 300.00/year 2,327.40/year $62,715.25/year Compensation and Fringe: F.I.C.A. (1.45%) Workers Compensation (3.82%) P.E.R.A. (9.3% gross wage) Hospitalization ($535.00/month) TOTAL FRINGE BENEFIT COSTS 909.37/year 2,395.72/year 5832.52~year 6,420. O0/year $15,557.61/year Miscellaneous Costs: Training Allowance Vehicle Related Expenses TOTAL MISCELLANEOUS COSTS 793.00/year 550.00/year 1,343.00/year TOTAL YEARLY COSTS To compute monthly total: $79,615.86 divided by 12 months = $6,634.65 To compute school year total: $6,634.65 x 9 months (school yr.)= $59,711.89 To compute School District #13 cost: 1/2 of 9/12 funding formula = $29,855.94 TOTAL COST TO SCHOOL DISTRICT #13 $79~615.86/year $29,855.94 mid CITY COUNCIL LETTER Meetin~ of September 9, 2002 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. 5- A~ ~' POLICE APPROVAL: ITEM: Public Hearing 2002-2003 BY: Thomas M. Johnson) BYT~I~ Equipment Block Grant DATE: September 4, 2002 DA NO. BACKGROUND The Columbia Heights Police Department has been granted an equipment block grant by the U.S. Department of Justice in the mount of $17,241. On July 23, 2002, the City Council voted to accept this grant and agreed to a match of $1,916. The funds for the match come from the unexpended funds in the Police Department 2002 budget. The department has established a wish list of items that officers would like to see these funds used for. ANALYSIS/CONCLUSION The supervisory staffhas reviewed and established a final list that will be reviewed by our Citizen Committee during the week of September 9, 2002. The final approved list will be brought to a Public Hearing at the September 23, 2002 City Council Meeting. RECOMMENDED MOTION Move to establish a Public Heating date of September 23, 2002 at approximately 8:00 PM, in order to give final approval to a list of equipment to be purchased using the 2003 Federal Equipment Block Grant. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/9/02 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: 5- A-~2 PUBLIC WORKS~ ~~/~ ITEM: AUTHORIZE FINAL PAYMENT FOR 2001 BY: K. Hansen .-. ~..~ SANITARY SEWER LINING, PROJECT 0103 AND 0104 DATE: 8/29/02r-~ : Background: Attached is the final request for payment for the 2001 Sanitary Sewer Lining in the original contract amount of $56,540.00. Analysis/Conclusions: The work on 3rd Street, from 42no to 44* Avenues, and 45* Avenue from University Service Drive to 5* Street, has been completed in accordance with the project specifications and staff is reconimending acceptance and final payment to the contractor. Recommended Motion: Move to accept the work for 2001 Sanitary Sewer Lining, City Projects 0103 and 0104; and, to authorize payment of $56,540.00 to Lametti and Sons, Inc. of Hugo, Minnesota. Attachments: Engineer's Report of Acceptance Invoice dated August 14, 2002 COUNCIL ACTION: CITY OF COLUMBIA HEIGHTS ANOKA COUNTY, MINNESOTA ENGINEER'S REPORT OF FINAL ACCEPTANCE 2001 SANITARY SEWER LINING CITY PROJECT NUMBERS 0103 AND 0104 August 26, 2002 TO THE CITY COUNCIL COLUMBIA HEIGHTS, MINNESOTA HONORABLE MAYOR AND CITY COUNCIL MEMBERS: This is to advise you that I have reviewed the work under contract to Lametti and Sons, Inc. The work consisted of cleaning and lining the sanitary sewer on 3rd Street from 42nd Avenue to 44th Avenue and on 45th Avenue from University Avenue Service Drive to 5th Street. The Contractor has completed the project in accordance with the contract. It is recommended; herewith, that final payment be made for said improvements to the contractor in the amount as follows: ORIGINAL CONTRACT PRICE CHANGE ORDERS FINAL CONTRACT AMOUNT FINAL WORK APPROVED ALL PRIOR PAYMENTS BALANCE DUE S ince_rel~2 / CIT/Y~ COLUM] City[Engineer IA HEIGHTS $ 56,540.00 $ 0.oo $ 56,540.00 $ 56,540.00 ($ 0.00) $ 56,540.00 CITY OF COLUMBIA HEIGHTS CONSTRUCTION PAYMENT VOUCHER ESTIMATE NO. Final DATE: PERIOD ENDING: CONTRACT: PROJECT NO. August 14, 2002 July 19, 2002 Sanitary Sewer Lining 0103 and 0104 TO: LAMETTI AND SONS, INC. 16028 Forest Blvd North P.O. Box 477 Hugo, MN 55038 651-426-1380 A. Original Contract Amount $56,540.00 B. Total Addition $0.00 C. Total Deduction $0.00 D. TOTAL CONTRACT AMOUNT $56,540.00 TOTAL VALUE OF WORK TO DATE $56,540.00 F. LESS RETAINED $0.00 G. Previous Payment(s) $0.00 H. TOTAL APPROVED FOR PAYMENT THIS VOUCHER $56,540.00 1UI%T T-T T (~ (~T T TOTAL PAYMENTS INCLUD.~ ,G T .... V,., ~CHER APPROVALS Pursuant to our field amount for work pe~ Signed by: Signed by: obse?vations, I for ed through Hansen, ~ LAMETTI AND SONS, INC. iereby recommend for payment the above stated July 19, 2002. Date NO. ITEM LINE 8" V.C.P. LINE 15" R.C.P. TOTAL VALUE OF WORK CITY OF COLUMBIA HEIGHTS SANITARY SEWER LINING CITY PROJECT NO. 0103 AND 0104 FINAL PAYMENT UNIT QUANT. UNIT PRICE AMOUNT L.F. 1,170 $30.00 $35,100.00 L.F. 670 $32.00 $21,440.00 $56,540.00 CITY COUNCIL LETTER Meeting of: 9/12/02 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: ~- Pk---[ PUBLIC WORKS ITEM: ACCEPTANCE OF STATE OF MINNESOTA BY: K. Hansen SAFETY GRANT AND AUTHORIZE TOX ALERT DATE: 9/5/2002~ DATE: MODIFICATIONS TO THE MSC Background: No area of the Municipal Service Center (MSC) is currently monitored or exhausted for diesel fumes. Except for automobiles and light pickups, all light and heavy equipment are diesel engines. On both levels of the MSC facility, this cause exhausts and fumes problems during startup and operation. This was observed and noted by the City Council at a tour of the facility on January 22ad, 1999. At that time, staff indicated that the State of Minnesota, Department of Labor and Industry has safety grants available with matching dollars which would assist in funding improvements to monitor and evacuate the MSC for diesel engine exhaust. Staff proposed $10,000 in the 2000 Public Works budget and has continued to propose for diesel monitoring and exhausting as part of the Municipal Service Center (MSC) building renovation plan. Analysis/Conclusions: Staff investigated improvements to the existing air monitoring/exhaust system and found costs to be in the range of $18,000 to $28,000 for the basement and both levels, respectively. Modifications would include eight new sensors per floor and a new controller for monitoring, recording and alarms. A grant application to the State of Minnesota was prepared and submitted in 2001 and again in 2002. In July of 2002 the City was notified of an award up to the maximum of $10,000. The grant program is matching where the receiving body must match one-half or greater the cost of the improvement. Concurrently (beginning in 2000), staff also researched and had prepared an evaluation of the interior air pressure balance of the entire MSC facility. The cost of the HVAC study did not require formal council authorization. This study concluded and recommended several improvements to the HVAC systems to address long standing HVAC problems. One of the recommendations confuTaS and supports the installation of diesel sensors in the lower level of the MSC. Several recommendations in the HVAC system investigation were made (pages 1-2) to address fume buildup, building pressure differentials and vehicle exhaust migration. It is staff's opinion to work with Honeywell on as some of these as fall into their maintenance responsibility and then incorporate remaining improvements into the MSC building renovation plan in 2003 or 2004. The one HVAC function that is not a Honeywell maintenance responsibility is the air monitoring and exhaust system, currently provided by TOX ALERT. It was originally planned to incorporate these improvements into the building renovation plan, without any grant funding assistance. The Minnesota Safety Grant has a defined period of 120 days to complete the proposal with an end date of 11/15/02. To fund the City's portion of the proposed improvements to the lower level of the MSC, staff recommends utilizing the MSC Government Buildings Fund, which Public Works has been contributing $75,000 per year over the last several years for the MSC renovations. Matching project funding of $10,000 is proposed from fund 411-41940-5120 in the amount of $10,778. RECOMMENDED MOTION: Move to accept the Safety Grant award in the amount of $10,000 from the Minnesota Department of Labor and Industry for monitoring and ventilation improvements to the Municipal Service Center. RECOMMENDED MOTION: Move to authorize the bid proposal from Tox Alert in the amount of $20,778.00, dated August 6th, 2002, and furthermore, authorize the Mayor and City Manager to enter into a contract for the same. Attachments: HVAC System Investigation Report State of MN Safety Grant COUNCIL ACTION: Neison-Rudie & Associates, Inc. Structural - Mechanical - Electrical Consulting Engineers 2635 University Ave. West Suite 180 St. Paul, MN 55114 August 14, 2002 Mr. Kevin Hansen, PE Director of Public Works, City Engineer City or.Columbia Heights 63%38"' Avenue NE Columbia Heights, MN 55421 RECEIVED AUG 1 4 7_OO7. PUBLIC WORKS Re: Public Works Facility HVAC System Investigation Columbia Heights, MN NRA Project No.: 01-141 Dear Mr. Hansen: We have completed out investigation and are enclosing two (2) copies of our report for your review. Please contact tls if you have questions or would like tls to explain any of our findings to you in greater detail. Yours very truly, P.E. Enclosures - Two (2) copies of report j:'O0141 20814st'r Dennis A. Nelson, P.E. Scott F. Rudie, P.E. Andrew N. Erdmann, P.E. Joseph M. Pearce, P.E. Michael D. Woehrle Tel: (651) 644-2400 Fax: (651).647-4120 wv,,w.nelsonrudie.com PUBLIC WORKS FACILITY COLUMBIA HEIGHTS, MINNESOTA HVAC SYSTEM INVESTIGATION PREPARED FOR CITY OF COLUMBIA HEIGHTS AUGUST 14, 2002 Prepared By Nelson-Rudie & Associates. Inc. 2635 University Avenue, Suite 180 St. Paul, Minnesota 55114 651-644-2400 PUBLIC WORKS BUILDING COLU~I,IBI,4 HEIGHTS, )IINNESOI AUGUST 14, 2002 HVAC SYSTEM INVESTIGATION EXECUTIVE SUMMARY The City of Columbia Heights Public Works building is a two story building consisting of garages on two levels and an office area. Diesel trucks and road construction vehicles are stored in the lower level garage. Cars and light trucks are stored and maintained in the main level garage. The main level also includes a paint booth, a welding hood, flammable storage and miscellaneous storage. The office area is adjacent to the main level garage and includes a mezzanine. The building has a long history of pressure-related problems resulting in odor problems and staff complaints. Doors are difficult to open and odors from diesel equipment and vehicle exhaust infiltrate to the office area. The pressurization problems are the result of air balance between the three main areas of the building: the lower level garage, the main level garage and the office area. We have recommended the following system renovations to correct the pressure problems: 1. Ventilating equipment in both garages should be rebalanced. 2. The blower motor of make-up air unit MAU-1 in the lower level needs to repaired and may need to be replaced. The unit trips on overload. Rebalancing the unit by Nelson-Rudie & Associates, Inc. PUBLIC [VORKS BUILDING COLUMBIA HEIGHTS, _MINNES07 AUGUST 14, 2002 HVA C SYSTEM INVESTIGATION reducing its supply air quantity may fix the problem. Note this unit is old and may have exceeded its useful life and may need to be replaced. 3. Diesel sensors should be installed in the lower level where diesel-engine vehicle are operated. 4. We recommend the replacement of one make-up air unit in the main level garage with one make-up air unit of higher capacity and a variable speed drive controlled by a static pressure sensor in the space. This approach, referred as dynamic, will automatically adjusts the pressure in the building with respect to the outside by modulating the differential between the amount of supply air and the amount of exhaust air to accommodate for pressure fluctuations caused by intermittent exhaust loads and varying wind effects on the building. 5. The controls should be reviewed and modified to allow a proper air balance in the building. 6. The office area ventilation system should be reviewed and modified to separate it from the garage area. It will require ductwork modification and air rebalance. Transfer air ducts will need to be installed. The roof top unit minimum position of the outside air damper will need be reset. The supply ductwork system will need to be rebalanced. We recommend that all modifications be implemented in the near future. The modifications should help reduce the pressure fluctuations in the facility. Nelson-Rudie & Associates, Inc. 2 PUBLIC [VORKS BUILDING COLUltlBI,4 HEIGHTS, 3,IINNESOI AUGUST 14, 2002 HVA C SYSTEM INVESTIGATION REVIEW OF THE EXISTING HVAC SYSTEMS Lower Level Garage Exhaust Systems (See Attachment Sheet l) The lower level garage exhaust system includes eight exhaust inline fans (EF-9 thru EF- 16) and one make-up air unit (MAU-1) Air is exhausted Iow at about 12" above the floor and high at about 6-7 feet above the floor. Exhaust fans are inline type. The exhaust ductwork is routed up to the main level to a louver. The total amount of air being exhausted from the lower level garage is 11,330 CFM. CFM is the abbreviation for cubic feet per minute.';l'his amounts to an exhaust rate of 0.5 CFM per square foot of garage. Make-up air is drawn into the parking garages through intake louvers at each level. The systems are controlled with carbon monoxide sensors at each level with an override switch located in the main level garage. According to Honeywell (Letter dated November 3, 1999) the Tox Alert CO system is split into two zones: one for the main level (see belo~v) and one for the lower level. The make-up air unit does not operate properly and trips on overload according to the air balance survey. The balancing technician had to "slow do~vn" the unit to perform a measurement. It is currently supplying 31,444 CFM. The exhaust air quantity varies significantly from one fan to the other. The exhaust air quantity is low at some drops because they are obstructed by boxes and other miscellaneous items. It appears that there are no manual dampers at the exhaust [Nelson-Rudie & Associates, Inc. 3 PUBLIC WORKS BUILDING COLUMBIA HEIGHTS, ~IINNESOT AUGUST 14, 2002 HVA C SYSTEM INVES TIGA TION fans. Air balancing can only be achieved by adjusting the fan pulleys and sheaves. Operation of the exhaust fan system would put the garage under a positive pressure, should the make-up air unit operates properly. As the make-up air unit trips out on overload, no air is supplied to the garage and instead, air is pulled into the garage from the outside doors and the stairway, 'Creating a negative pressure. This results into adverse problems including difficult-to-open doors. Main Level Garage Exhaust Systems (See Attachment Sheet 2) The main level garage ventilation system includes ten exhaust fans (EF-1 thru EF-8, PRV-1 and PRV-3) and three make-up air units (MAU-2, MAU-3 and MAU-4). Another exhaust fan EF-17 is used for car exhaust and is located in the lower level garage. PRV-1 is used for the paint booth. It appears that a defective switch allows it to mn only when the doors are propped open. It exhausts 10,180 CFM. It is interlocked xvith the make-up air unit MAU-4 xvhich only supplies 8,688 CFM to the space. As the two units operate, it creates a negative pressure at this level. PRV-3 does not run at all. It is supposed to be used for flammable storage exhaust. Ai_r-is transferred from the adjacent space which is the main level garage. EF-7 serves the welding hood and is controlled manually. EF-8 serves the vehicle exhaust reel and is controlled manually. EF-17 serves the vehicle floor exhaust and is controlled manually. Nelson-Rudie & Associates, Inc. 4 PUBLIC WORKS BUILDING COLUblBIA HEIGHTS, MINNESOI AUGUST 14, 2002 HV.4 C SYSTEM INVESTIGATION Fans EF-1 to EF-6 are garage general exhaust fans (10,608 CFM total exhaust). Air is exhausted low at about 12" above the floor and high at about 6 to 7 feet above the floor. Exhaust fan are inline type. The exhaust ductwork is routed up to a relief louver. The two make-up air units MAU-2 and MAU-3 supply 4,611 CFM and 6,512 CFM respectively (11,123 CFM total supply) and are'interlocked with the operation of the general exhaust fans. The Tox Alert CO system starts and stops the two make-up air units and the six exhaust fans when the CO sensors detect a CO level above a preset level. When this system runs, it creates a positive pressure pushing the excess air to the adjacent office area and down the stairs. As the car exhaust fans and the welding hood exhaust fan turn on, the main level exhaust air quantity surpasses the supply air quantity putting the main level under a negative pressure. Office Area Air Systems (see attachment sheets 2 and 3) The office area is adjacent to the main level garage and includes the first floor and one mezzanine level. The air system includes a roof top unit RTU-1 (see sheet 3) and a PRV- 2 that exhausts air from the toilets and the locker room in the main level and the toilets in the mezzanine. The system supplies 3,422 CFM of air. The amount of outside air was not measured during the HVAC survey. The mezzanine ductwork was modified in the past to accommodate an office remodeling. Some supply air registers were blanked off and others were adjusted to accommodate the cooling load. The main level includes one Nelson-Rudie & Associates, Inc. 5 PUBLIC WORKS BUILDING COLU~}IBL4 HEIGHTS, MINNESOI 71UGUST 14, 2002 HVA C SYSTEM INVESTIGATION reception area, two storage rooms, and the locker room, the toilet room and the showers. The mezzanine includes offices and storage. This area was an open space originally and was partitioned over the years. There is currently no means to transfer air from the office area rooms adjacent to the toilet/locker/shower rooms and the toilet/locker/shower rooms. As the air finds the easiest path, the exhaust air in these rooms comes from the garage contributing to the odor problems. Also exhaust fan PRV-2 may not run properly as a small amount is being exhausted from the toilet/locker/shower rooms (as low as 6 to 7 CFM in some rooms). PRV-2 exhausts 154 CFM total. To facilitate the air path to the toilet/locker/shower rooms and to control the odor transfer from the garage, it is recommended to install transfer air ducts. The roof top unit outside air damper would need to be adjusted to create a positive pressure in the office area ~vith respect to the adjacent garage. This can be achieved by supplying more outside air in the space than what is exhausted. Nelson-Rudie & Associates, Inc. 6 PUBLIC IVORKS BUILDING COLUMBIA HEIGHTS, MINNESO7 ,4 UGUST 14, 2002 HVA C SYSTEM INVESTIGATION REVIEW OF THE AIR BALANCE IN THE BUILDING: The air pressure in the building is affected by several factors including the air balance of the HVAC equipment, and wind conditions on the building. The following air balance data was obtained from the HVAC survey performed by Systems Management & Balancing of Minnesota,Inc and dated April 30, 2002. The folloxving tables summarizes the results of the survey. Air Balance Tables Lower Level Garage Air Balance Table Air Exhaust Supply Balance Equipment Location CFM CFM CFM EF-9 Lower Level 1540 EF-IO Lower Level 1659 EF-11 Lower Level 1762 EF-12 Lower Level 1412 EF-13 Lower Level 1104 EF-14 Lower Level 1217 EF-15 Lower Level 1021 EF-16 Lower Level 1615 MAU-1 Lower Level 31144 Total Main Level 11330 31144 Balance: (Positive Pressure) , 19814 [Nelson-Rudie & Associates, Inc. 7 PUBLIC WORKS BUILDING COLUMBL4 HEIGHTS, MINNESOT AUGUST 14, 2002 HVA C SYSTEM INVESTIGATION Main Level Garage Air Balance Table Air Exhaust Supply Balance Equipment .. Location CFM CFM CFM System 1: EF-1 Main Level 1877 EF-2 Main Level 2015 EF-3 Main Level 1734 EF-4 Main Level 1178 EF-5 Main Level 2500 EF-6 Main Level 1304 MAU-2 Main Level 4611 MAU-3 Main Level 6512 Subtotal System I 10608 11123 Balance System 1: (Positive Pressure) 515 System 2: PRV-1 Main Level ' 10810 MAU-4 Main Level 8688 Subtotal System 1 10810 8688 Balance System 1: (Negative Pressure) -2122 System 3 (Manual control) PRV-3 Main Level 0 EF-7 Main Level 2640 EF-8 Main Level 308 EF-17 Lower Level 657 Subtotal System 3 3605 0 Balance System 3: (Negative Pressure) -3605 Total Main Level 25023 i 19811 Balance: {Negative Pressure)I -521Z Building Air Balance The building HVAC systems can have a significant effect on the air pressure in the building. Outside air introduced into the building through the make-up air units and the roof top air handling unit creates a positive pressure influence on the building. Exhaust Nelson-Rudie & Associates, Inc. 8 PUBLIC WORKS BUILDING COLU3IBL4 HEIGHTS, blINNESOI ,4 UGUST 14, 2002 HVA C SYSTEM INVESTIGATION fans pull air out of the building creating a negative pressure influence. The net effect of all the outside air sources and exhaust sources considered simultaneously is referred to as an air balance. " The air balance in the building will change due to infiltration rates from wind effect and the opening and the closing of overhead garage doors and exhaust fans being turned on and off. In the lower level, all the fans and the make-up air unit run simultaneously. Should they be balanced correctly, a correct space pressure can be maintained. The difference between the supplied outside air quantity and the exhaust outside air quantity is significant (+31,144 CFM versus -11,330 CFM). Code requires % CFM/SF (Cubic feet per minute per square foot) exhaust low in a garage, and we recommend an additional ~/~ CFM/SF taken out high in the space. The exhaust code requirement in the lower level is 16,500 CFM based on an area of 22,000 SF. We recommend exhausting 22,000 CFM. MAU- 1 would need to be slowed down approximately 30%. This reduction of air quantity may help with the electrical problem it experiences. Should it not be the case, the motor may need to be replaced. The exhaust fan air capacities would need to be increased by approximately 81%. The make-up air unit and the exhaust fans have exceeded their expected useful life. This significant increase of the exhaust air quantity would require the replacement of some or all the fans and/or the addition of exhaust fans and ductwork. The wind effect could contribute adversely to the space static pressure and to alleviate Nelson-Rudie & Associates, Inc. 9 PUBLIC IVORKS BUILDING COLUMBIA HEIGHTS, 3~IINNESOI ,4 UGUST 14, 2002 HVAC SYSTEM INVES TIGA TION MAU-2 and MAU-3 combined supplied air quantity of 11,130 CFM is greater than the exhaust CFM of EF-1 to EF-6 putting the main level garage to a positive pressure. Air then infiltrates to the'adjacent office area. The office area needs to be isolated from the garage. The outside air quantity supplied through the roof top unit needs to be greater than the amount of air being exhausted from the lockers and the toilet room, creating a slight positive pressure with respect to the adjacent garage. Nelson-Rudie & Associates, Inc. 11 PUBLIC I, VORKS BUILDING COLUJ, IBIA HEIGHTS, 3,IINNESOI AUGUST 14, 2002 HI"A C SYSTEM INVESTIGATION CONCLUSIONS & RECOMMENDATIONS The City of Columbia Heights Public Works building has experienced a variety of pressure related problems throughout the life of the building. A dynamic approach will allow the systems to automatically adjust pressures in the building to accommodate for pressure fluctuations caused by intermittent exhaust loads and varying wind effects on the building. We recommend that the existing system be modified in the lower level to accommodate at least 3¼ CFM/SF per code, although 1 CFM/SF would be preferable. We also recommend diesel sensors in addition of the existing CO sensors. The existing make-up air unit MAU-1 needs to be rebalanced and its motor may have to be replaced. The unit appeared to be old and may have exceeded its useful life. Existing exhaust fans may not have sufficient capacity to accommodate the additional recommended exhaust rate and will need to be supplemented by more or larger exhaust fans and ductwork. These fans appeared to be old and may have exceeded their useful life. A dynamic approach in this area is preferable in this area but not required. In the main level garage, there are three systems that run individually. PRV-1 is interlocked with MAU-4; EF-1 tO EF-6 are interlocked with MAU-2 and MAU-3; EFo7, EF-8 and EF-17 are controlled manually. PRV-1 switch needs to be repaired to allow the Nelson-Rudie & Associates, Inc. 12 PUBLIC WORKS BUILDING COLUMBIA HEIGHTS, itlINNESOI AUGUST 14, 2002 HVA C SYSTEM INVESTIGATION fan to mn properly. PRV-1 and MAU-4 will need to be rebalanced to allow a slightly negative pressure in the paint booth. EF-1 to EF-6 currently exhaust more than code requirements and less than what we typically recommend for a garage. We recommend rebalancing EF-1 to EF-6 by increasing their exhaust capacities. MAU-2 and MAU-3 which are currently interlocked with the operation of EF-1 to EF-6 need to be rebalanced. EF-7, EF-8 are manually controlled and do not require any modification at this time. EF- 17 is manually controlled. It appears to be old and does not exhaust the same air quantity as originally intended (name plate versus air balancing survey). When one or more of the above fans turns on, it would place the space into a negative pressure. It is very likely that the existing make-air units are not set up to account for the additional exhaust rate from EF-7, EF-8 and EF-17. We recommend replacing make-up air unit with a variable speed drive make-up air unit of higher capacity that would modulate the amount of air supplied to the space based on a static pressure sensor. This dynamic approach would automatically adjust pressures in the building to accommodate for pressure fluctuations caused by intermittent exhaust loads and varying wind effects on the building. In the office area, we recommend rebalancing the locker and toilet rooms exhaust registers. The position of the roof top unit outside air damper need to be adjusted to match the air quantity being exhausted from the toilet rooms and the locker rooms. We recommend the installation of transfer air ducts to contain the exhaust path within the office area. Nelson-Rudie & Associates, Inc. 13 II STATE OF MINNESOTA d,,l:.. 0 g ~.,~,~ ' GRANT CONTRACT .... '~ '- This grant contract is between the State of Minnesota, acting through its Department of Labor and Industry, Occupational Safety and Health Consultation Unit ("State") and City of Columbia Hts Municipal Service ("Grantee"). 1.2 1.3 Recitals Under Minn. Stat. § 79.253 the State is empowered to enter into this grant. The State deems the performance of the safety grant project hereunder to be important to the safety of workers. The Grantee represents that it is duly qualified and agrees to implement the project described in this grant contract to the satisfaction of the State. Grant Contract Term of Grant Contract 1.1 Effective date: This Grant Contract shall be effective upon the date that the final required signature is obtained by the State, pursuant to Minn. Stat. § 16C.05, Subd. 2. The Grantee understands that no work relying on this Grant Contract should begin until all required signatures have been obtained and Grantee is notified by the State's Authorized Representative. Expiration date: 120 days after the effective date, or until all obligations have been satisfactorily fulfilled, whichever occurs first. Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract: 8. Liability; 9. State Audits; 10. Government Data Practices; 12. Publicit3' and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure. Grantee's Duties ' The Grantee, who is not a state employee, xvill: perform and complete the ventilation system purchase and implementation project activities according to the project description incorporated herein (16) and submitted in the grant application. Time The Grantee must comply with all the time requirements described in this grant contract. In the performance of this grant contract, time is of the essence. Consideration and Payment 4.1 Consideration. The State will reimburse project costs under this grant contract as follows: Reimbursement. The Grantee will be paid up to $10,000 per 4.2. Grantee certifies that the dollar for dollar matching requirement for the grant will be met by Grantee. Any cost overruns incurred in the development and implementation of the project shall be the sole responsibility of the recipient. 4.2. Payment Invoices. Subject to item 5, "Conditions of Payment", the State will promptly pay the Grantee, afte~ the Grantee presents proof of payment/receipts and the certification of completion form, and the requirements of the project have been met, for the project costs expended and the State's Authorized Representative accepts the expenditures. Proof must be submitted timely and be based on the detailed records maintained of all expenditures related to the project and according to the following schedule: Proof of payment/receipt(s) upon project complehon and certification. Conditions of Payment The project described by the Grantee under this grant contract must be implemented as submitted to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for project grant until State has received a Certification of Completion Form and verified compliance with all requirements for the project. The Grantee will not receive payment for work found by the State to be Grant (Rev. 12/00) I 7 10 11 unsatisfactory or performed in violation of federal, state, or local law. Authorized Representative The State's Authorized Representative is James Collins, MNOSHA Management Team, or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the project implementation provided under this grant contract. If the project performance is satisfactory, the State's Authorized Representative will certify acceptance on the Certificate of Completion Form submitted by Grantee. The Grantee's Authorized Representative is Kevin Hansen . If the Grantee's Authorized Representative changes at any time during this grant contract, the Grantee must immediately notify the State. Assignment, Amendments, Waiver, and Grant Contract Complete 7.1 ~lssignment. The Grantee may neither assign nor transfer any rights or obligations under this grant contract without the prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this grant contract, or their successors in office. 7.2 Amendments. Any amendment to this grant contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive the provision or its right to enforce it. 7.4 Grant Contract Cotnplete. This grant contract contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, ~vhether written or oral, may be used to bind either party. Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract. State Audits Under Minn. Stat. § 16C.05, subd. 5, the Grantee's bc~oks, records, documents, and accounting procedures and practices relevant to this grant contract are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract. Grantee agrees to an on-site safety and health consultation by State after the project is complete. Government Data Practices Government Data Practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and with both it and with Minnesota Rules part 5203.0050, subp 1, as they apply to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. Grant (Re','. 12/001 2 12 Publicity and Endorsement 12.1 PubliciO'. Any publiciD' regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or sen'ices. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 Termhtation by the State. The State may cancel this grant contract at any time, with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment determined on a pro rata basis, for items which accomplish safety goals, albeit short of project completion. 14.2 The State may cancel this Grant Contract immediately if the State finds that there has been a failure to comply with the provisions of this Grant Contract, that reasonable progress has not been made or that the purposes for ,Milch the flmds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 15 l)ata l)isclosure Under Minn. Stat. § 270.66, and other applicable law, tl~e Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identi fication number, already provided to the State, to federal and state tax agencies and state'personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 16 Othe,' Provisions Incorporation by reference - The safety grant project description in the proposal submitted to State on 4/15/02 is attached and hereby incorporated by reference. 1. State Encumbrance Verification b:dir~d:,:l cert~es tltat ftmd$ have bec, et'.cumbered ,s required by Miun. ,~tttt. §§ 16.,I. 15 attd 16C05. Signed: (_TgIS Grant contact No. A- .3. State A~,~ncy Title: Assistant Con',missioner Date: __~Q .]~. 2. Grantee 'Fl:e Grantee ce,-,~les th:It q~c appropriate person(s) have extort.ted the gt~tnt contract on bchalt'of the Grantee as re,lit!red' c~: applic~ble articles, bylaws, resolutions, or ordinances. By: _ Title: Date: Distribution: Agency Grantee State's Authorized Represer.:2:!~ e - Pi:oto Cop3" ZOO) TEI, X&L IBT, IHt. P.O. Box 159, Mound, MN 55364 Phone: 952-472-4541 Fax: 952-472-4960 ..... Proyosal ..... Proposal No.: 01P698E PageNo.: Iofl Page(s) PROPOSAL SUBMITTED TO: City of Columbia Heights ADDRESS: 637- 38th Ave. NE CITY, STATE, AND ZIP CODE: Columbia Heights, MN. 55421 PHONE: DATE: August 6, 2002 JOB NAME: Public Works JOB LOCATON: 637 - 38th AVE. NE We ltercby submit specifications for: Toxalert, Inc. shall supply and install a Model ToxC carbon monoxide (CO) / nitrogen dioxide (NO2)/Air Quality (IAQ) detection system to include the follo~ lng: control unit with digital display for reading CO and NO2 concentrations; warn/alarm/sensor malfunction indicator per sensor; programmed sexen (7) day time clock: fan override switch, log trending capability; capability to monitor four (4) new remote CO (Model ToxCO/ANA) sensors to be installed in the lower level and four (4) new remote CO (Model ToxCO/ANA) sensors to be installed in the upper level; two (2) new remote NO2 (Model ToxNO2/ANA) sensors to be installed in the loxver level and four (4) future remote NO2 (Model Tox NO2/ANA) sensors to be installed in the upper level; and two (2) new remote Air Quality sensors to be installed in the lower level. The eight (8) CO sensors(4 tipper level and 4 lower level), txvo (2) NO2 sensors to be installed in the lower level, and two (2)air quality sensors to I~c installed in tim lower level are included in this proposal. Thc four (4) future NO2 sensors to be installed in thc upper level arc NOT included in this proposal. This s.x stem x~ ill replace the existing CO sensors in the lower level and upper level and the existing control unit on the upper level and shall control lhe existing ventilation fans. This proposal includes installation and system startup. Wc Pr,]/','~c hereby to furnish material and labor-complete in accordance with above specifications, for the sum of: 'Fwcntx Thousand Seven Hundred Seventy Ei~,l~t and No/100 Dollars .................................................................. ($20.778.00). Method of payment: Net 30 days from date of invoice/completion. All malerial is guaranteed to be as specified. All work Io be completed in a v, orkmanlike manner according to standard practices Any alteration or de~.iation from abo',e specifications in','olx ins extra costs a iii be executed onh upon ~ riltcn orders and ~ill become am extra charge over and abo%e th~ estimate. All agreements continsent upon strikes, accidents or delays beyond our control Owner to carry fire. tornado and ot~er necessary insurance Our workers are tully co~ered bv~t¥orkman's. Compensation l/surance // Authorized Signature: ~ ~ Note: This proposal may be withdrawn by/its if not accepted within 90 days. Acce½,t,~tcc ,f Prt,j,os,zl - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Pa> ment will be made as outlined above. Date of Acceptance: Signature: Signature: COLUMBIA HEIGHTS CITY COUNCIL LETTER Meetin~ of: September 9, 2002 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY NO: ..~ - t'2~- ~3 Community Development ~ APPROVAL MANAGER'.~~//~ ITEM: Adopt Resolution 2002-54, a Resolution BY: Robert Streetar BY Allocating up to $30,369, to the Greater DATE: August 26, 2002 ./ Metropolitan Housing Corporation for the purchase, demolition and Construction of a New Home located at 4828 5ta Street BACKGROUND: In August 2002, the City received a request to purchase a single-family home located at 4828t~ 5~ Street. The Mayor, City Manager, Community Development Director, as well as representatives from the Greater Metropolitan Housing Corporation (GMHC) toured the home on August 19. The home is in poor condition and functionally obsolete. The GMHC indicated they would purchase the home for approximately $118,000, demolish the home, and build a new home in its place. According to Anoka County, the assessed value on the home for taxes payable 2002 is $128,500. The new home will be a two-story, 1,700 square foot home, with three bedrooms, two full bathrooms and a half bathroom, as well as a two car detached garage. Demolition and construction would begin this fall. The total cost for acquisition, demolition and construction of the new home is approximately $285,738. GMHC indicates the new home will have a sale price and assessed value of $225,000. This results in a "gap" of approximately $60,738. GHMC has requested the City's assistance to pay up to one half of the gap, which is $30,369. The GMHC will pay the other half. Please find attached, an · example of a site plan, floor plan and pro forma. Funds to pay one half of the gap, up to $30,369, could come from the Abatement Fund. Currently the Abatement Fund has a balance of $47,595. The $30,369 would be provided in the form of a grant. The new home will generate approximately $500 in additional City property tax annually. RECOMMENDATION: Staff recommends City Council authorize a grant of up to $30,369 from the Abatement Fund to pay the GMHC for one half of the gap to acquire, demolish and build a new home at 4828 5ta Street. RECOMMENDED MOTION: Move to waive the reading of Resolution 2002-54, there being an ample amount of copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution 2002-54, a Resolution of the Columbia Heights City Council Allocating up to $30,369 to the Greater Metropolitan Housing Corporation (GMHC) for the purchase, demolition and construction of a new home located at 4828 5th Street in Columbia Heights, Minnesota. Attachments: GMHC site and floor plans and pro forma COUNCIL ACTION: ~:\Ccnsent2002\CLRes2002-54 4828 5t~ GMHC RESOLUTION NO. 2002-54 RESOLUTION OF THE COLUMBIA HEIGHTS CITY COUNCIL ALLOCATING UP TO $30,369 TO THE GREATER METROPOLITAN HOUSING CORPORATION FOR THE PURCHASE, DEMOLITION AND CONSTRUCTION OF A NEW HOME LOCATED AT 4828 5TM STREET IN COLUMBIA HEIGHTS, MINNESOTA. WHEREAS, the Columbia Heights City Council through its Comprehensive Plan has established as a goal the preservation of the single-family housing stock. WHEREAS, the Greater Metropolitan Housing Corporation has agreed to purchase the single- family home located at 4828 5th Street, demolish the home and build a new home in its place. WHEREAS, the Greater Metropolitan Housing Corporation has agreed to sell the new home for at least $225,000. WHEREAS, the Greater Metropolitan Housing Corporation has agreed to begin construction of the new home no later than December 1, 2002. THEREFORE, BE IT RESOLVED, that the City Council allocates up to $30,369, from the City's Abatement Fund, to the Greater Metropolitan Housing Corporation for the purchase, demolition and construction of a neW home located at 4828 5th Street in Columbia Heights, Minnesota. Passed this day of ., 2002. Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk GMHC RESIDENTIAL PRO FORMA Date: 8120/02 Property Address: 4828 5TH STREET NE, COLUMBIA HEIGHTS MN Building Type: 2-Story Single Family Aprox. 1700 SF Construction Costs (a.) Contractor base price ' $102,000 (b.) Contractor additional LandsCape $0 (c.) Contractor additional soil cor!ection $0 (d.) Contractor supplies AC $0 (e.) Contractor supplies appliances $0 (f.) GMHC lumber package $29,000 (g.) GMHC cabinets and tops $4,000 (h.) GMHC security system $0 (1.) Total Construction Costs (a - h ) $135,000 (2.) Contingency (5% of constr*uction costs) $6,750 (3.) Marketing $4,,500 Soft C°sts (a.) Financing interest (2.5 % foi* est. 6 months) $1,688 i(b.) Property taxes $300 (c.) Insurance $300 (d.) Title and recording ' $600 (e.) Legal fees ; $0 (f.) Points construction/mortgage lOans $0 (g.) Closing costs $850 (h.) Appraisals $350 (1.) Utilities $600 (j.) Property management (est. 3 months) $300 (k.) Architect fees $500 (4.) Total Soft Costs ( a - k ) $5,488 ($.) Developer fee $10,000 (6.) Acquisition $118,000 (7.) Demolition and site prep. $6,000 (8.) Relocation $0 (A.) Total Development Costs (1 - 8 ) $285,738 (B.) Appraised Value / Sales Pr!ce $225,000 (C.) Net Income or Deficit ( B - A ) -$60,738 Four-Square Base Model with Full Porch · 1,702 Finished S.F. on 1st and 2na Floors · Three Bedrooms · Two Full Bathrooms and One ½ Bathroom · Two Car Attached or Detached Garage. 3N 133EI±S H.I.g Z J I ~]VM~OI$ Oi]'Bfld 00~' ]Nlq A/W3dOEid ±SV3 < 0 Z LU Z -r Z 00P 3NI9 ilW3dO~d IS3M ABqqv -~ F]~, i i~ Bedroom Bedroom lO'-2"x 11'-0' . I ) i j __1~'-1ff' ~ 1~"-~" --3' --j--Il Living Room 13'.-10' x 12'-2' SecOnd Floor First Floor .O Basement Area: First floor: 858 sq. ft. Second floor: 844 sq. ft. Total Finished: 1702 sq. ft. Basement: 847 sq. ft. CITY COUNCIL LETTER Meetin ~tember 9 AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER NO: ~--/~- (~ Community Developmentd// AP P~r~VAL ITEM: Resolution 2002-55, Lot Split BY: Tim Johnson NO: Case # 2002-0908, 3906 Reservoir Blvd NE DATE: September 4, 2002 Issue Statement: A request for a lot split of the property located at 3906 Reservoir Blvd NE. The applicant is proposing to split the property down the center, thereby creating twinhome zero lot line parcels. Background: Section 9.410(4) of the Columbia Heights Zoning Ordinance requires that an application for a lot split be reviewed by the Planning and Zoning Commission which shall provide a report to the City Council either recommending approval or denial of the proposed lot split. There are no previous Planning and Zoning Commission cases on this site. Analysis: The proposed lot split meets the minimum requirements of the Zoning and Subdivision Ordinances. The proposed split would still allow for the resulting twinhome parcels to be in conformance with City requirements. The front yard setback is typically 25 feet, but staff is requiring this structure to be placed at a 50 foot setback so as to be consistent with adjacent structures on Reservoir Boulevard. The applicant submitted two designs for the twinhome, one with attached garages facing Reservoir, and the other concept w/th detached garages in the rear of the property. The Planning Commission informed the applicant that they preferred the detached garage concept, as it is more consistent with the adjacent homes on Reservoir Boulevard. Recommendation: The Planning and Zoning Commission held a Public Hearing for the request on September 3, 2002. They voted to recommend City Council approval of the lot split at it is consistent with City zoning and subdivision standards. Recommended Motions: Move to waive the reading of Resolution 2002-55, there being ample copies available to the public. Move to adopt Resolution 2002-55, a resolution approving a lot split of the property at 3906 Reservoir Boulevard NE. Attachments: Staff Report; Resolution 2002-55, Completed application form; Certificate of Surve?; Area map; and Notice o, f Public Hearing COUNCIL ACTION: Case: 2002-0908 Page: 1 STAFF REPORT TO TltE PLANNING AND ZONING COMMISSION FOR Tl~E SEPTEMBER 3, 2002 PUBLIC HEARING Case #: 2002-0908 Owner: Address: Phone: Terrell Berglund 3011 Arthur Street NE Mpls, MN (612) 789-6097 GENERAL INFORMATION Applicant: Parcel Address: 3906 Reservoir Blvd NE Zoning: R-2, Single and Two-Family Residential Comprehensive Plan: LDR, Low Density Residential Zoning North: R-2 South: R-2 East: R-2 West: R-3 Surrounding Zoning and Land Uses: same Land Use North: Residential South: Residential East: Residential West: Residential BACKGROUND Explanation o_f Request: A request for a lot split of the vacant property located at 3906 Reservoir Blvd NE. Currently 3906 Reservoir Boulevard is one parcel measuring 60 feet by 160 feet. The applicant is proposing to split the property down the center, thereby creating twinhome zero lot line parcels. Case History: There are no previous Planning and Zoning Commission cases on this site. Case: 2002-0908 Page: 2 ANALYSIS Surrounding Property: The surrounding property is zoned R-2, single and two-family residential and is used residentially, as well as two apartment buildings across the alley to the west. Technical Review.. Section 9.410(5) of the Columbia Heights Zoning Ordinance requires that an application for a lot split be reviewed by the Planning and Zoning Commission, which shall make findings and submit its recommendation to the City Council. Section 9.903 of the Columbia Heights Zoning Ordinance regulates lot area, width, and yard requirements in the R-2 District, and Section 9.603 regulates accessory structures. Applicable requirements are as follows. · ,~ Minimum lot size shall be 9,000 square feet for both twinhome lots or 4,500 for each twinhome lot - Parcel "A" will be 4,500 square feet and Parcel "B' will be 5,100 square feet, both of which meet minimum lot size requirements. Minimum lot width shall be 60 feet - Both parcels together are 60 feet wide, meeting requirements. Front yard shall be a minimum of 25 feet. However, staffis requiring this structure to be 50 feet fi:om the front yard property line, because the average fi'ont yard setback for adjacent structures is much greater than required by ordinance. The ordinance indicates that the required setback shall not be more than fifty (50) feet- The proposed twinhome structure on Parcel A and Parcel B will be 50 feet from the front property line, in line with the structure to the south./) Rear yard shall be 20% of lot depth - The proposed twinhome buildings on Parcel A and Parcel B will both meet this requirement. Side yards shall be at least five feet - The proposed twinhomes on Parcel A and Parcel B will meet all setbacks fi:om side property lines, which exceed 5 feet. Detached accessory structures shall be at least 3 feet away fi:om side and rear property lines - The proposed detached garages for Parcel A and Parcel B which will face the alley, will be approximately 9 feet from side yard property lines, and will be set back 20 feet fi'om the rear yard line. Any lot under 6,500 square feet may have a building lot coverage of up to 35% - the lot coverages on Parcel A and Parcel B will be fight at 35%, so the proposal meets these requirements. Compliance with City Comprehensive Plan: The City Comprehensive Plan designates this area as furore Iow-density residential development. Case: 2002-0908 Page: 3 Summary: The positive aspects of this proposal are as follows. 1. The proposal is consistent with the City Comprehensive Plan and meets the minimum requirements of the Columbia Heights Zoning Ordinance. 2. This will be the third twinhome constructed in the City of Columbia Heights. CONCLUSION Sta_ff Recommendation: Staff recommends approval of the lot split as it meets the technical standards of the Zoning Ordinance and is consistent with the City Comprehensive Plan. Recommended Motion: Move to recommend City Council approval of the lot split as it is consistent with City subdivision standards. Attachments: Completed application form; Certificate of Survey; Area map; Resolution; and Notice of Public Hearing gso 4 0 TH AVE 950 3940 245,0' 39TH 126.0' 1000 1100 AVE 1200 3836 3830 3826 3816 3812 3806 3732 3726 3720 3712 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E.. Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website or: ww*~:ci, cohunbia-heights, n~n. as Thomas Ramsdell, Ted Yehle Oonna Schmitt Stephan Johnson Tamara Ericson PLANNING AND ZONING COMMISSION NOTICE OF PUBLIC HEARING Notice is hereby given that the Planning and Zoning Commission will conduct a public hearing in the City Council Chambers of City Hall, 590 N.E. 40th Avenue, at 7:00 p.m. on Tuesday, September 3, 2002. The order of business is as follows: A request for a lot split of the property located at 3906 Reservoir Boulevard NE. The current property is vacant and is proposed to be split down the center of the property, in order to accommodate a future twinhome structure. Section 9.410 of the Columbia Heights Zoning Ordinance requires that an application for a lot split be reviewed by the Planning and Zoning Commission, which shall submit its findings and provide a recommendation to the City Council. Notice is hereby given that all persons having an interest will be given an opportunity to be heard. For questions, you may contact 'rim Johnson, City Planner, at 763-706-3673. Planning and Zoning Commission CITY OF COLUMBIA HEIGHTS ALLEY I ---RESERVOIR BOULEVARD ,~ "'~.::.:'"... :'.,, THE CITY OF' COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF' DISABILITY IN EMPLOYMENT OR THE PROVfSIQN OF' SERVICES EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS 590 - 40TH AVENUE N.E. COLUMBIA HEIGHTS, MN 55421 Terrell Berglund, Hereby requests a split of PIN 36 30 24 33 0017 Legally described as: Lot 3§; Block 6, Reservoir Hills; Anoka County, Minnesota. Subject to an easement for driveway and walkway purposes for ingress and egress to and from Reservoir Boulevard and the alley in Block 6; Reservoir Hills in favor of Lot 35, Block 6, Reservoir Hills over the southwesterly 10 feet of Lot 36, Block 6, Reservoir Hills. Together with an easement for driveway and walkway purposes for ingress and egress to and from Reservoir Boulevard and the alley in Block 6, Reservoir Hills over the Northeasterly 3 feet of Lot 35, Block 6, Reservoir Hills THE DESCRIPTIONS HENCEFORTH TO BE: Parcel A: The Northeasterly 28.10 feet of Lot 36, Block 6, Reservoir Hills, according to the map or plat thereof on file and of record in the office of the County Recorder in and for Anoka County, Minnesota. Tract B: Lot 36, Block 6, Reservoir Hills, EXCEPT the Northeasterly 28.10 feet thereof, according to the map or plat thereof on file and of record in the office of the County Recorder in and for Anoka County, Minnesota; Subject to an easement for driveway and walkway purposes for ingress and egress to and from Reservoir Boulevard and the alley in Block 6, Reservoir Hills in favor of Lot 35, Block 6, Reservoir Hills over the Southwesterly 10 feet of Lot 36, Block 8, Reservoir Hills. Together with an easement for driveway and walkway purposes for ingress and egress to and from Reservoir Boulevard and the alley in Block 6, Reservoir Hills over the Northeasterly 3 feet of Lot 35, Block 6, Reservoir Hills. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, are paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Recorder within one (I) year of the date of the Council action. PLANNING & ZONING DEPARTMENT ACTION: This ~ day of ,2002 Offered by: Seconded by: Roll Call: Zoning Officer Signature of Owner, Notarized Owner's Address Telephone No. SUBSCRIBED AND SWORN TO BEFORE ME this ~ day of ,2002 CITY COUNCIL ACTION: Notary Public This ~ day of ,2002. Offered by: Seconded by: Roll Call: Secretary to the Council Gary Peterson, Mayor CITY COUNCIL LETTER Meeting of: September 9, 2002 AGENDA ORIGINATING CITY MANAGER SECTION: DEPARTMENT: APPROVAL NO: Fire ITEM: Establish Hearing Dates BY: Charlie Thompson License Revocation, Rental Properties DATE: September 4, 2002 DATE: NO: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Residential Maintenance Codes. 1. Maumer Sekizovic ........................................................ 4357 Tyler Place NE 2. Joe Tohey ...................................................................... 1207-1209 Circle Terrace Blvd NE RECOMMENDED MOTION: Move to Establish a Heating Date of September 23, 2002 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Maumer Sekizovic at 4357 Tyler Place NE. RECOMMENDED MOTION: Move to Establish a Hearing Date of September 23, 2002 for Revocation or Suspension of a License to Operate a Rental Property within the City of Columbia Heights against Joe Tohey at 1207-1209 Circle Terrace Blvd. NE COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/9/02 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER ITEM: AUTHORIZE SIGNAGE TO RESTRICT PARKING ON BOTH SIDES OF 4TM STREET AT 4220 BY: K. Hanse BY: AND 4226 4TM STREET DATE: 9/5/02 v~ DATE: Background: BFI has requested "No Parking" be designated on both sides of 4~ Street at the driveways for 4220 and 4226 4th Street. The trucks are unable to turn into these driveways to service the apartment buildings when vehicles are parked across from and adjacent to these driveways. BFI has requested the restriction be about 20' on each side of the driveway and the recommended time frame is from 7:00 a.m. to 11:00 a.m. Analysis/Conclusions: The Police Department observed the street on seven different days over a three-week period. Four different vehicles were parked on the street at various times. All were registered to one of the apartment buildings or to a location other than 4~ Street. The Public Hearing notice was published in the Focus newspaper and notices were sent to neighboring residents. No one in the area called in favor or against the parking restriction or attended the hearing. Recommended Motion: Move to recommend the City Council designate "No Parking on Wednesday from 7:00 a.m. to 11:00 a.m." on the east side of 4th Street fi'om 20' south of the driveway at 4220 4th Street to 20' north of driveway at 4226 4th Street and on the west side of 4th Street from 10' south to 10' north of each driveway at 4220 and 4226 4th Street based on a recommendation of the Traffic Commission. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/9/02 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ,.~' A- \"~._ PUBLIC WORKS FOR BANNERS AND LIGHTED DECORATIONS ON BY: K. Hanse BY: CENTRAL AVENUE DATE: 9/5/02 ~ DATE: Background: The Central Avenue improvement project includes banner arms and outlets on the street light poles fi.om 39th to 41st Avenues. The intent is to provide for a variety of banners, possibly associated with a season or holiday such as Christmas or July 4th. The outlets will provide direct plug-ins for most types of lighted holiday decorations to be attached to the poles. Analysis and Conclusions: The City's current holiday decorations are minimal or are in poor shape due to age. In accordance with the planning concepts for Central, staff is suggesting two areas for holiday displays on Central: · Holiday banners · Holiday lighted decorations Banners.: The banner mounting brackets included with the Central Avenue street lighting are sized for a 24" x 48" banner and will total 45 banners from 39th to 41~t Avenues. There are a number of design options to choose from. It is recommended that two base fabric colors be selected, with one that approximates the red of the color banding of the sidewalk. Staffwould recommend two designs, alternating on every subsequent pole, repeating from 39t~ to 41st Avenues. Holiday Lighted Decorations: The new light poles will have standard plug-ins which will provide for lighted decorations at each pole/?om 39~' to 4 l~t Avenues. I would describe the lighting decorations in one of three general categories: · Wreath · White Silhouette · Colored Silhouette Cost: The cost is significant in each area of holiday decorations. Holiday banners (24" x 48" size) can range from $80 - $120 each. This would equate to a cost of approximately $3,600 to $5,400 for the banners alone. The lighted decorations can range from $200 - $400 each. To decorate 45 poles, this could range fi'om $9,000 to $20,250. Staff reviewed the holiday decorating concept with Park and Recreation Commission members on August 28, 2002, and offer the following general recommendations: · Follow the theme of the streetscaping design: clean and classic. · Mix the lighted decorations - white with wreath. This provides for night/day visibility. · Place banners on all poles within banner areas. · Scale back on lighted decorations, possibly do one-half in 2002/03 and one-half in 2003/04, due to cost considerations. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 9/9/02, AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: AUTHORIZE THE PREPRATION OF AN RFP BY: K. Hansen BY: FOR BANNERS AND LIGHTED DECORATIONS ON CENTRAL AVENUE DATE: 9/5/02 DATE: · Ask area civic organizations and area businesses for donations. A possibility for donations would be to fund additional lighted decorations. Selection Process: As a process to obtain bids, staffrecommends a modified Request for Proposals form. In this manner, the modification would be to provide a total budget number, product specs would be established and vendors would be asked to provide the City with a design and quantity of banners and lighted decorations. The proposals can then be reviewed based upon what best fits the City's interest within the established budget. Budget & Funding: Staff recommends preparing an RFP for 45 banners and 25 lighted decorations. On the basis of published costs and recommended quantity, a budget is proposed in the amount of $12,000. It should be recognized that bids will likely be lower than published costs. Staff originally proposed $10,000 in the 2002 Park Department budget for holiday decorations. Due to budget cuts, this number was eliminated on the premise that these costs would be project funded. Recommended Motion: Move to authorize the preparation of a Request for Proposal for 45 holiday banners and 25 lighted decorations in an amount not-to-exceed $12,000. Project funding is designated as 402-59912-2171. rd-I.'jb COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: Sept. 9, 2002 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: _5'"'/q - ~ q~ License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson DATE: NO: DATE: Sept. 5, 2002 BY: BACKGROUND/ANALYSIS Attached is the business license agenda for the September 9, 2002 City Council meeting. This agenda consists of applications for Contractor licenses for 2002. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for September 9, 2002 as presented. COUNCIL ACTION: TO CITY COUNCIL September 9, 2002 *Signed Waiver Form Accompanied Application 2002 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES BLDG *Welsh Construction *Brin Northwestern Glass 7807 Creekridge Cir. Bloomington $50.00 2300 No. 2nd Street, Mpls $50.00 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number t~{a~I through 6;~ ~"-]i_~ ia the amount of$ 6~, I~'. b~. These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. Acs FINARCIAL SYS?EM 09/05/2002 16 Check History 09/09/02 COUNCIL LISTING CITY OF COLUMBIA HEIGHTS GL540R-V06.40 PAGE 1 BANK VENDOR CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT AROKA COUNTY PARK ANOKA COUNTY TREASURER ARCTIC GLACIER BELLBOY CORPORATION BENCHMARK LEARNING BERNICK/THERESA BRADLEY REAL ESTATES INC CHARHASSEN DINNER THEATR CLARK PRODUCTS INC COLE/JEFF COLUMBIA HEIGHTS I COLUMBIA HEIGHTS RENTAL COSTELLO/TOM EAST SIDE BE~RAGE CO FRITZ COMPARY INC ~Pd~AR/G~Y GRIGGS-COOPER & CO HACHEY/BRIAR HEROLD/TABITHA INDEPENDENT SCHOOL DIST METROCALL - ATT MESSAGIN MILLS FLEET FARM NEEDHAM DISTRIBUTING CO NORTHWEST S~URBAR FOOTB OmAN/DOUG ORIENTAL TRADING COMPARY PADDLE MASTERS PETTY CASH - JOANNE BAKE PETTY CASH - KkREN MOELL PE?rY CASH - KELLY BECKE PHILLIPS WINE & SPIRITS PITNEY BOWES LOUISVI~E QUALITY WINE & SPIRITS R.P. MANAGEMENT RAPID GRAPHICS & MAILING ROBINSON/KIM SENSIBLE lAND USE COALIT XCEL ENERGY (N S P) PHILLIPS WINE & SPIRITS PITNEY BOWES LOUISVILLE QUALITY WINE & SPIRITS R.P. MANAGEMENT R~ID GRAPHICS & MAILING ROBINSON/KIM SENSIBLE bAND USE COALIT 99651 230.58 99652 576.80 99653 5,450.00 99654 74.04 99655 10,284.93 99656 1,395.00 99657 250.00 99658 11,344.47 99659 88.00 99660 82.03 99661 130.63 99662 4,520.46 99663 167.84 99664 53.39 99665 8,118.60 99666 2,689.20 99667 178.68 99668 210.90 99669 2,508.28 99670 56.47 99671 215.30 99672 1,032.50 99673 105.39 99674 57.51 99675 29.60 99676 400.00 99677 185.00 99678 162.04 99679 240.00 99680 78.62 99681 86.65 99682 16.37 99683 0.00 99684 0.00 99685 0.00 99686 0.00 99687 0.00 99688 0.00 99689 0.00 99690 4,049.13 99691 280.45 99692 65.00 99693 20,959.02 99694 201.31 99695 4,491.00 99696 37.50 99697 180.00 ACS FINANCIAL SYSTEM 09/05/2o02 16 Check History 09/09/02 COUNCIL LISTING CI~ OF COLUMBIA HEIGHTS GL540R-V06.40 PAGE 2 BANK VENDOR CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT APPLE VALLEY/CI~ OF BELLBOY CORPORATION BONESTEEL/PAUL CASSERLY/KAREN FRIENDSHIP VElflI]RES GENUINE PARTS/NAPA AUTO GRIGGS-COOPER & CO HANSEN/KEVIN IPC PRINTING JOHNSON BROS. LIQUOR CO. JOHNSON PAPER & SUPPLY C KELZENBERG/B;LRBARA MINNESOTA CROWN DISTRIBU PAUSTIS & SONS PETTY CASH - MARY DUGDAL PHILLIPS WINE & SPIRITS QUALITY WINE & SPIRITS QWEST COMMUNICATIONS SCHUMACHER/RON STATE TREASURER BLD TAUTGES, REDPATH, & CO., VERIZON WIRELESS WINE MERCHANTS XCEL ENERGY STREET XCEL ENERGY (N S P) AFFINITY PLUS FEDERAL CR FIRST COMMUNITY CREDIT U HF_ALTH PARTNERS ICMA RETIREMENT TRUST 45 JEFFERSON PILOT MN CHILD SUPPORT PAYMENT ORCHAPJD TRUST COMPANY PERA PUBLIC MANAGERS ASSOCIAT UNION 320 UNITED WAY VANTAGEPOINT TRANSFER - WELLS FAR~ - PAYROLL AC WI DEPARTMENT OF REVENUE VANTAGEPOINT TRANSFER - A-ABCO FRIDLEY RECYCLED ~LE HOSE & RUBBER INC ACE HARDWARE ADT ALL SAINTS BRAND DISTRIB AMERICAN S~RE/THE AMERIPRIDE 99698 410.00 99699 409.60 99700 29.24 99701 100.00 99702 156.00 99703 62.54 99704 53,078.68 99705 30.66 99706 220.37 99707 10,395.58 99708 1,178.28 99709 72.18 99710 1,363.00 99711 145.43 99712 116.23 99713 5,121.10 99714 8,488.80 99715 178.60 99716 35.03 99717 35.00 99718 50.00 99719 292.34 99720 338.40 99721 50.28 99722 276.52 99723 400.00 99724 2,530.00 99725 56,074.74 99726 10,526.87 99727 619.65 99728 707.43 99729 7,065.50 99730 28,462.51 99731 40.00 99732 1,201.16 99733 39.00 99734 225.00 99735 157,061.11 99736 301.47 99737 225.00 99738 69.00 99739 295.00 99740 129.62 99741 569.76 99742 752.50 99743 44.25 99744 104.38 ACS FINANCIAL SYSTEM 09/05/2002 16 Check History 09/09/02 COUNCIL LISTING CITY OF COLUMBIA HEIGHTS GL540R-V06.40 PAGE 3 ~NDOR CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT ANCOM COMMUNICATIONS INC 99745 56.92 ANOKA COUNTY LIBRARY 99746 313.20 ARCTIC GLACIER 99747 1,214.52 ASPEN MILLS, INC. 99748 524.00 BAKER & TAYLOR 99749 2,172.20 BARNA GUZY & STEFFEN LTD 99750 1,655.06 BATTERIES PLUS 99751 311.51 BAUER BUILT TIRE & BATTE 99752 2,584.78 BELLBOY BAR SUPPLY 99753 437.06 BERHONE/MR.}{AILMICHAEL 99754 50.00 BOOK WHOLESALERS INC 99755 73.35 BOYER TRUCKS 99756 316.02 BROCK WHITE CO. 99757 1,080.00 BRODART 99758 96.34 BROOKLYN TRUCKING 99759 239.63 CADD/ENGINEERING SUPPLY 99760 197.94 CATCO PARTS SERVICE 99761 122.10 CENTRAL RENTAL 99762 74.54 CENTURY FENCE COMPANY 99763 11,395.00 CHISAGO LAKES DISTRIBUTI 99764 2,445.00 CITIES 97 99765 2,964.00 CITY PAGES 99766 433.00 CLARK PRODUCTS INC 99767 40.90 COCA-COLA BOTTLING MIDWE 99768 1,094.71 COLLINS/JEREMY 99769 2,382.82 COLUMBIA }{EIGHTS RENTAL 99770 471.60 COLUMBIA PARK CLINIC 99771 112.00 CONTINENTAL SAFETY EQUIP 99772 40.71 D ROCK CENTER 99773 96.38 DANKAOFFICE IMAGING 99774 35.94 DELEGARD TOOL CO. 99775 441.48 DEMCO 99776 51.68 DIAMOND VOGEL PAINTS 99777 5,307.74 DON'S CAR WASHES 99778 1,331.25 DONAGHUE DOORS INC 99779 117.00 DOYLE LOCK SUPPLY 99780 146.26 EAST SIDE BEVERAGE CO 99781 38,765.55 ELK RIVER CONCRETE PRODU 99782 709.18 EXTREME BEVERAGE 99783 320.00 FLEX COMPENSATION, INC 99784 173.25 FLEXIBLE PIPE TOOL CO. 99785 143.82 FRITZ COMPANY INC 99786 10,275.80 G & K SERVICES 99787 465.97 GALE GROUP/THE 99788 44.17 GARELICK STEEL CO 99789 19.26 GENUINE PARTS/NAPA AUTO 99790 264.85 GOODIN CO. 99791 264.49 ACS FINANCIAL SYSTEM 09/05/2002 16 Check History 09/09/02 COUNCIL LISTING CITY OF COLUMBIA HEIGHTS GL540R-V06.40 PAGE 4 BANK VENDOR CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT GOV'T TRAINING SERVICE 99792 380.00 GREENER PASTURES 99793 63.90 MACH COMPANY 99794 44.84 HEIGHTS ELECTRIC INC. 99795 309.24 HOHENSTEINS INC 99796 4,455.35 HOME DEPOT ~2802 99797 155.36 INGRAM LIBRARY SERVICES 99798 16.89 INTEGRATED LOSS CONTROL 99799 602.00 J H LARSON ELECTRIC COMP 99800 641.29 JINDRA/PATRICIA 99801 35.00 JUSTICE PLANNING & MGMT 99802 175.00 KOTTSICK/ANITA 99803 54.98 KUETHER DIST. CO. 99804 80,345.10 LIBRARY STORE INC 99805 21.45 LITTLE FALLS MACHINE INC 99806 138.44 LYLE SIGNS INC 99807 2,091.13 MAC QUEEN EQUIPMENT CO. 99808 552.17 MACTA 99809 275.00 MARK VII DIST. 99810 12,513.17 MARUDAS PRINTING 99811 51.12 MCCLELLAN SALES 99812 11.31 MCI WORLDCOM COMM SERVIC 99813 12.02 MEDIRONIC PHYSIO CONTROL 99814 168.00 MENARDS CASHWAY LUNBER-F 99815 83.98 METRO FIRE 99816 182.49 METROCALL - ATT MESSAGIN 99817 14.60 MIDLAND EQUIPMENT CO 99818 5,964.01 MIDWAY FORD 99819 177.80 MIDWEST ASPHALT CO. 99820 37.68 MINNEAPOLIS OXYGEN CO. 99821 61.43 MINNEAPOLIS SAW CO. 99822 41.44 MINNESOTA BEARING COMPAN 99823 62.05 MINNESOTA COUNTY ATTORNE 99824 829.37 MN DEPT OF ADMINISTRATIO 99825 37.00 MN MUNICIPAL BEVERAGE AS 99826 740.00 MTI DISTRIBUTING 99827 97.50 MURZYN/JOHN 99828 140.00 MYERS TIRE SUPPLY COMPAN 99829 122.46 NEWMAN SIGNS 99830 245.15 NFPA INTERNATIONAL 99831 562.50 NORTHWEST LANDSCAPE INC 99832 304.01 OFFICE DEPOT 99833 1,034.09 ONE-CALL CONCEPT-~PNER 99834 186.00 PAMOIL INC 99835 9.59 PARK CONSTRUCTION COMPAN 99836 275,061.65 PARK SUPPLY INC 99837 86.07 PEPSI-COLA-7 ~ 99838 30.40 ACS FINANCIAL SYSTEM 09/05/2002 16 Check History 09/09/02 COUNCIL LISTING CITY OF COLUMBIA HEIGHTS GL540R-V06.40 PAGE 5 BANK VENDOR CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT PETERSON/RONALD 99839 63.90 PE~TY CASH - REBECCA LOA 99840 47.31 PIRTEX HOSE & ASSEMBLIES 99841 50.79 QUICKSILVER EXPRESS COUR 99842 17.35 REGION TRUCK EQUIPMENT I 99843 595.55 RESOURCE DOCUMENTS & ADV 99844 418.48 ROBINSON LANDSCAPING INC 99845 89.46 ROSIE 99846 24.97 ROWEKAMP ASSOCIATES INC 99847 385.00 RUETTIMANN/ROBERT 99848 35.00 SAM GIBSON SEWER COMPANY 99849 75.00 SCHELEN GRAY ELECTRIC 99850 95.77 SPRINGSTED 99851 3,000.00 ST PAUL-DED/THE 99852 1,005.05 STREICHER'S GUN'S INC/DO 99853 47.76 SUN PUBLICATION 99854 163.35 SYSTEMS SUPPLY INC. 99855 62.17 TELEPHONE ANSWERING CENT 99856 100.90 TOXALERT, INC. 99857 368.00 TUEBS/MARSHA 99858 66.81 TWIN CITIES NORTH C~E 99859 16.00 TWIN CITY TRANSPORT & RE 99860 139.52 UNIFORMS UNLIMITED INC 99861 114.70 UNITED RENTALS 99862 85.09 UNITED RENTALS 99863 483.74 UNIVERSAL TITLE COMPANY 99864 196.80 URS BRW INC 99865 36,468.97 VALUE LINE PUBLISHING IN 99866 798.00 VAN-O-LITE 99867 40.47 VERIZON WIRELESS 99868 527.85 VOSS LIGHTING 99869 313.94 WAHLS ENTERPRISES 99870 282.23 WALGREN/THOMAS P. 99871 262.03 WERNER ELECTRIC SUPPLY C 99872 42.22 ~EELER CONSOLIDATED 99873 118.02 WW GRAINGER, INC 99874 128.94 959,188.65 *** ACS FINAMCIkL SYSTEM 09/05/2002 16 VENDOR REPORT TOTM~S: CITY OF COLUMBIA HEIGHTS Check History GL540R-V06.40 PAGE 6 09/09/02 COUNCIL LISTING CHECK NUMBER AMOUNT 959,188.65 RECORDS PRINTED - 001158 ACS FINANCIAL SYSTEM 09/05/2002 16:07:32 FUND DESCRIPTION GENERAL COMMUNITY DEVELOPMENT FUND PARKVIEW VILLA NORTH ECONOMIC DEVELOPMENT AUTH STATE AID MAINTENANCE PARKVIEW VILLA SOUTH CABLE TELEVISION RENTAL HOUSING LIBRARY COL HGHTS AFTER SCHOOL ENRI CONFISCATED/FORFEITED PROP LOCAL LAW ENFORCE BLK GRANT STATE AID CONSTRUCTION CAPITAL IMPROVEMENT - PIR WATER UTILITY SEWER UTILITY STORM SEWER UTILITY LIQUOR CENTRAL GARAGE DATA PROCESSING CONTRIBUTED PROJECTS-REC INSURANCE ESCROW FLEX BENEFIT TRUST FUND TOTAL ALL FUNDS Check History DISBURSEMENTS 27,834.97 279.66 903.60 275.52 5,307.74 381.10 275.00 33.28 3,759.06 1,388.79 77.75 114.70 38,386.85 289,618.79 1,314.68 566.05 1,064.78 305,832.24 13,505.32 1,426.03 185.00 1,005.05 257,748.97 7,903.72 959,188.65 CITY OF COLUMBIA HEIGHTS GL060S-V06.40 RECAPPAGE GL540R BANK RECAP: BANK NAME ................................ BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 959,188.65 959,188.65 CITY COUNCIL LETTER Meeting of September 9, 2002 AGENDA /....~ ORIGINATING DEPARTMENT: CITY MANAGER SECTION:~'"~ ?'~ Fire APPROVAL ITEM: Close Hearing BY: Charlie Thompson BY: Rental License Revocation DATE: September 6, 2002 DATE: NO: As of this date, Mr. Caraway II has met with the Fire Chief and the inspection office staff. The Fire Department has decided to not waive any of the reinspection fees for the rental property located at 1231-1233 40th Avenue. Mr. Caraway 1I and the Fire Department have made a verbal agreement that Mr. Caraway II will pay the reinspection fees according the payment plan agreed to by the Fire Department and Mr. Caraway II. Mr. Caraway II will sign and submit a written agreement on Monday, September 9, 2002 at which time the Fire Department will close the revocation hearing for the property. COUNCIL ACTION: G:~FireXHMCLRevocation & City Council LettersX2002\9-9-2002\Close Hearing Council Letter-Talmer Caraway II-2.doc CITY COUNCIL LETTER Meeting of September 9, 2002 AGENDA ORIGINATING DEPARTMENT: CITY MANAGER SECTION: (/9/4 Fire APPROVAL NO: ITEM: Close Hearing BY: John Crelly BY: Rental License Revocation DATE: September 9, 2002 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Taimer Caraway II regarding rental property at 1231-1233 40th Avenue NE for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of September 9, 2002. The public heating on this property may now be closed in that the owner has brought the property/building into compliance with the Residential Maintenance Code. In addition, the owner has presented an acceptable payment plan for the payment of reinspection fees to the City. RECOMMENDED MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Talmer Caraway II Regarding Rental Property at 1231-1233 40th Avenue N.E. in that the Property complies with the Residential Maintenance Code and in that the owner has presented an acceptable payment plan for payment of the reinspection fees. COUNCIL ACTION: G:XFire'~-IMCXRevocation & City Council Letters~2002xg-9-2002\Close Hearing Council Letter-Talmer Caraway II.doc CITY COUNCIL LETTER Meeting of September 9, 2002 AGENDA Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER SECTION: Fire APPROVAL ITEM: Adopt Resolution For Revocation BY: Charlie Thompson BY:J//~ DATE: Septermber 4, 2002 DATE: NO: 2002-53 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Talmer Caraway II regarding rental property at 1231-1233 40th Avenue NE. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No.2002-53, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2002-53, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Talmer Caraway II Regarding Rental Property at 1231-1233 40th Avenue NE. COUNCIL ACTION: CC: From: Date: Re: Walt Fehst, City Manager Charlie Thompson, Fire Chief John Crelly, Assistant Chief ~,~_ 09/04/2002 1231-1233 40t~ Avenue NE, follow-up Mr Talmer Caraway has not tried to contact our office as per the directive of City Council. On September 3, 2002 1 attempted to reach Mr. Caraway by phone but was not successful. At this time we have not received the $800 that Mr. Caraway owes for reinspection fees. Also, I want you to be aware that we are working with Mr. Caraway on other issues. I have attached a summary of the items that we are currently working to resolve with him. This is in addition to the items that were presented to council on August 26, 2002. Talmer Caraway II 123'1-1233 40u' Avenue N.E. February 27, 2002 2001 Inspection performed, five violations found. April 22, 2002 Owner called and requested an extension, 30-day extension granted. May 28, 2002 Reinspected, 3 violations not corrected. Found 1 new violation. $100.00 reinspection fee assessed. June 14, 2002 Police turned in complaint; we inspected and noted 1 violation. July 3, 2002 Reinspected violations noted on the 2-27-02 inspection and noted that four violations remained uncorrected. $100.00 reinspection fee assessed. A total of $200.00 in fees for the 2-27-02 inspection. July 29, 2002 Reinspected the violation noted on the 6-14-02-complaint inspection. The violation was not corrected. The owner has not contacted the fire department about either inspection at this point. $100.00 reinspection fee assessed. August 8, 2002 Reinspected violation noted on the 2-27-02 inspection and found that three violations remained. A $300.00 reinspecfion fee assessed. A total of $500.00 in fees for the 2-27-02 inspection have been assessed. August 20, 2002 Reinspected violations noted on the 2-27-02 inspection and found that the three violations were in the process of being corrected. 1 was corrected. 1 was in the process being corrected and the last one was not corrected. A $300.00 reinspection fee was assessed. A total of $800.00 in fees for the 2-27-02 inspection have been assessed. August 22, 2002 Reinspected the violation noted on the 6-14-02-complaint inspection. The violation was not corrected. The owner has not contacted the fire department at this point. Although inspectors were there to reinspect the 6-14-02 violations, they noted that all violations from the 2-27-02 inspection were corrected. A $100.00 reinspection fee was assessed. A total of $200.00 in fees for the 6-14-02 inspection have been assessed. A reinspection has been scheduled for September 16, 2002 to recheck this violation for the 3~d time. A public hearing for license revocation has been set (not by the Council) for October 14, 2002 to address the violation from 6-14-02. Notices have been sent to the tenants. August 26, 2002 Public hearing held on the license revocation, violations were corrected; the fees had not been paid. City Council continued the heating to September 9, 2002. September 3, 2002 Assistant Chief Crelly attempted to call Mr. Caraway II, but was unable to reach him. No answer, no voicemail. September 4, 2002 At this point Mr. Caraway has not contacted the Fire Department. For 6-14-2002 inspection $800.00 in reinspection Correct the one violation and as of 9-4-2002 submit fees due. $200.00 in reinspection fees. COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES August $, 2002 The meeting was called to order by Chair, Barbara Miller. Those present were Catherine Vesley, Patricia Sowada, Nancy Hoium, Barbara Miller, David Holmgren and Becky Loader. It was moved, seconded, and passed to approve the minutes of the July 2, 2002, Board meeting as mailed. Bill list dated 8/12/02 was reviewed. It was moved, seconded, and passed that they be paid. The accounting was reviewed. The CHASE aide payroll deduction has been posted. The CHASE accounting was reviewed. Old Business: 1. The elevator was repaired after a power outage required a service call. The micro-processor was frozen and replaced. This repair was covered by the service contract. A 75th anniversary update was presented. The Board viewed the banner that will be on display on the exterior of the building. The Board also reviewed the 75th anniversary sticker that will be applied to all patrons using their Columbia Heights library card during the year 2003. A monthly calendar of dates and events was distributed and reviewed. Dates for the proposed Open Houses were discussed. The kick-off Open House will be held from 7:00 to 8:30 on Tuesday, December 3, 2002. This is a regular Board Meeting night so a brief business meeting will take place at 6:30 that evening. Refreshments and preliminary plans were discussed. Budget update was presented. A meeting with the City Manager and Finance Director took place. There is no feedback at this point. A joint City Council/Library Board Budget Meeting will follow the October meeting. 4. Mady's site update was discussed. A concept document and space needs study have been forwarded to Shaffer-Richardson by the City. Funding for the analysis is through a Livable Communities Grant. 5. The proposed upgrade to the ACS was discussed. Becky attended a demonstration of the client-server platform being developed by SIRSI today. New Business: 1. The November meeting must be re-scheduled due to elections. Possible dates were discussed. The meeting will be held Monday, November 4, 2002, at 7:00 p.m. Items to be discussed at the October meeting include the election of officers and the joint City Council/Library Board meeting concerning the 2003 budget. The health issues survey for Anoka County Health Department was distributed to the Board. Board members were encouraged to take a few minutes to complete the form so that they can be submitted with those collected from the general public. Crossover statistics were reviewed. Volunteer recognition luncheon dates were discussed. Marsha invited those Board members who can to attend. The Board chose August 21, 2002. David and Catherine were the only two members able to attend. Recognition certificates were signed by Barb Miller to be distributed at the luncheon The Library Board was asked to pose for a picture to be included in the slide show presentation being prepared for Anoka County Staff Day. There being no further business the meeting was adjourned at 8:25 p.m. Respectfully submitted, Jg/anine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights= services, programs, and activities. PLANNING AND ZONING COMMISSION MINUTES OF THE REGULAR MEETING SEPTEMBER 3, 2002 7:00 PM The meeting was called to order at 7:00 pm by Commission Chair, Tom Ramsdell. Roll Call: Commission Members present-Yehle, Ericson, Schmitt, Ramsdell, and Johnson Also present were Tim Johnson (City Planner), Shelley Hanson (Secretary) and Marlaine Szurek (Council Representative). Motion by Yehle, second by Ericson, to approve the minutes from the meeting of August 6, 2002. All ayes. MOTION PASSED. PUBLIC HEARINGS Case #: 2002-0908 3906 Reservoir Blvd Lot Split Terrell Berglund A request has been made for a lot split of the property located at 3906 Reservoir Blvd. NE. Currently 3906 Reservoir Blvd. is one parcel measuring 60 feet by 160 feet. The applicant is proposing to split the property down the center, thereby creating twinhome zero lot line parcels. Section 9.410(4) of the Columbia Heights Zoning Ordinance requires that an application for a lot split be reviewed by the Planning and Zoning Commission which shall provide a report to the City Council either recommending approval or denial of the proposed lot split. There are no previous Planning and Zoning Commission cases on this site. The surrounding property is zoned R-2, single and two family residential and is used residentially, as well as two apartment buildings across the alley to the west. Technical Review: Section 9.410(5) of the Columbia Heights Zoning Ordinance regulates lot area, width, and yard requirements in the R-2 District, and Section 9.603 regulates accessory structures. Applicable requirements are as follows: Minimum lot size shall be 9,000 square feet for both twinhome lots, or 4,500 for each twinhome lot. Parcel "A" will be 4,500 square feet and Parcel "B" will be 5,100 square feet, both of which will meet the minimum size requirements. Minimum lot width shall be 60 feet-Both parcels together are 60 feet wide, meeting requirements. Front yard shall be a minimum of 25 feet. However, staff is requiring this structure to be 50 feet from the front yard property line, because the average front yard setback for adjacent structures is much greater than required by Ordinance. The ordinance indicates the required setback shall not be more than fifty (50) feet. The proposed twinhome structure on Parcel A and Parcel B will be 50 feet from the front property line, in line with the structure to the south. PLANNING & ZONING MINUTES SEPTEMBER 3, 2002 PAGE 2 Rear yard shall be 20% of lot depth. The proposed twinhome buildings on Parcel A and Parcel B will both meet this requirement. Side yards shall be at least five feet. The proposed twinhome buildings on Parcel A and Parcel B will both exceed the five foot requirement. Detached accessory structures shall be at least 3 feet away from side and rear property lines. The proposed detached garages for Parcel A and Parcel B which will face the alley, will be approximately 9 feet from the side property line and will be set back 20 feet from the rear line. Any lot under 6,500 square feet may have a building lot coverage of up to 35%-the lot coverages of Parcel A and Parcel B will be fight at 35%, so the proposal meets these requirements also. Planner Johnson did point out that this property is just to the east of the Mady's site which is being considered for redevelopment. This redevelopment may impact the future use of the properties in the area. However, with this fact acknowledged, the Commission must now consider the lot split being requested which would allow the owner to proceed with his proposed plan. The City Comprehensive Plan designates this area for future low density residential development, and the intended use of the property is consistent with the Comp Plan. The proposal also meets the minimum requirements of the Columbia Heights Zoning Ordinance. Staff, therefore, recommends approval of the lot split. This will be the third twinhome constructed in Columbia Heights. Yehle questioned whether the owners had considered building a single family home on the site. Mr. Berglund answered that they had considered a double bungalow, but liked the twinhome concept better. It would be a good use of the land and two homes would create a larger tax base. He went on to explain that he would be moving into one side and the other home would be sold. It will not be rental property. The Commission members concurred that they liked the proposal with the detached garages. They felt it would be a better fit for the neighborhood. Mr. Berglund stated they felt the same, but would have to look at set backs, costs, and yard size before making a final decision on which plan to build. Motion by Ramsdell, second by Yehle, to recommend City Council approval of Resolution 2002- 55for the lot split of 3960 Reservoir Blvd, as it is consistent with City subdivision standards. All ayes. MOTION PASSED. PLANNING & ZONING MINUTES SEPTEMBER 3, 2002 PAGE 3 NEW BUSINESS FUTURE SALE OF 325 SUMMIT ST NE-- The existing city owned single family home at 325 Summit St which recently had a small piece subdivided off to accommodate plans for the redevelopment of an adjoining parcel of land, will be put back on the market and sold through a bidding process. It is intended that this property be sold as a single family home. There are no redevelopment plans for this particular piece of property. The Comprehensive Plan designates this property for Transit-Oriented Development. Maintaining the existing use as a residential property would be consistent with the Comprehensive Plan. Motion by Ericson, second by Ramsdell to support the action of the City Council for the future sale of the property at 325 Summit St. AH ayes. MOTION PASSED. MISCELLANEOUS ITEMS Upcoming First Ring Suburb Planning Forum: Planner Johnson reminded Commission members about the meeting the City of Richfield is hosting to discuss issues important to all the first ring suburbs including the age of the current housing stock, redevelopment projects, funding concerns, etc. The meeting is being held on September 9, 2002, in the evening. Planner Johnson needs to notify Richfield on the number attending, so please contact him if you intend to participate. MN State Planning Conference: Enclosed in the agenda packet was information on this fall's Planning Conference being held in Minneapolis, September 11-13, 2002. If anyone wishes to attend, please contact Planner Johnson so the registration can be sent in. Motion by Yehle, second by Schmitt, to adjourn the meeting at 7:20 pm. All ayes. Respectfully submitted, Shelley Hanson Secretary OFFICIAL PROCEEDINGS COLUMBIA HEIGHTS TRAFFIC COMMISSION SEPTEMBER 4, 2002 The meeting of the Traffic Commission was called to order at 7:00 p.m. by Commissioner Goodman. I. ROLL CALL Members Present: Members Absent: Anderson, Goodman, Stumpf Carlson, Sturdevant Staff Present: Kathyjean Young, Assistant City Engineer Bill Roddy, Police Captain II. APPROVAL OF AUGUST 5, 2002 MINUTES Motion by Anderson, second by Stumpf, to approve the minutes of the August 5, 2002 meeting. Motion carried unanimously. III. OLD BUSINESS mo PUBLIC HEARING FOR REQUEST TO RESTRICT PARKING ON BOTH SIDES OF 4TM STREET AT 4220 AND 4226 4TM STREET. A public hearing was held to determine whether parking on both sides of 4th Street at 4220 and 4226 4th Street should be restricted. BFI has requested "No Parking" be designated on both sides of 4th Street at the driveways for 4220 and 4226 4th Street. The trucks are unable to turn into these driveways to service the apartment buildings when vehicles are parked across from and adjacent to these driveways. BFI has requested the restriction be about 20' on each side of the driveway and the recommended time frame is from 7:00 a.m. to 11:00 a.m. A BFI representative, Mr. B. Chris Van Hofwegen, was present The Police Department observed the street on seven different days over a three- week period. Four different vehicles were parked on the street at various times. All were registered to one of the apartment buildings or to a location other than 4th Street. Official Proceedings Columbia Heights Traffic Commission September 4, 2002 Page 2 An option presented at the August meeting, was to have staff determine costs to widen the existing curb and gutter and driveway aprons. The cost for 4226 is higher because of the joint location in the curb and gutter. Address 16' Wide Apron 20' Wide Apron 4220 4t" Street $1,120 $1,240 4226 4TM Street $1,300 $1,420 IV. VI. VII. The Public Hearing notice was published in the Focus newspaper and notices were sent to neighboring residents. No one in the area called in favor or against the parking restriction or attended the hearing. Motion by Anderson, second by Stumpf, to recommend the City Council designate "No Parking on Wednesday from 7:00 a.m. to 11 a.m." on the east side of 4m Street from 20' south of the driveway at 4220 4th Street to 20' north of driveway at 4226 4th Street and on the west side of 4th Street from 10' south to 10' north of each driveway at 4220 and 4226 4th Street. Motion carried unanimously. OTHER OLD BUSINESS None. NEW BUSINESS None. OTHER NEW BUSINESS None. REPORTS A. CITY ENGINEER The December holiday dinner meeting will be held on Monday, December 2nd, at 6:30 at the Timber Lodge Restaurant. B. POLICE CHIEF Official Proceedings Columbia Heights Traffic Commission September 4, 2002 Page 3 Co COMMISSIONERS Commissioner Goodman asked if signage could be placed at Parkview Villa basement driveway entrance onto 40th Avenue. Bicyclists are speeding down the sidewalk on 40th hill and cars leaving Parkview Villa basement are approaching the street with no way of seeing them coming. Captain Roddy explained that this happens so infrequently that he doesn't think signage would do any good. It is hard to enforce. The City Ordinance does not prohibit bicyclists from riding on the sidewalks. Commissioner Goodman also asked about the alley to the west behind Parkview Villa. He indicated that every Thursday the alley is blocked five hours. Captain Roddy indicated the alley is part of the shopping mall and is privately owned property. Any access provided Parkview Villa is at the discretion of the mall owner. Questions such as when was it made a one-way and who installed the "no parking-fire lane" signage were asked. Staff will check into it. VIII. ADJOURNMENT Motion by Stumpf, second by Anderson, to adjourn the meeting at 7:30 p.m. Motion carried unanimously. Respectfully Submitted, Traffic Commission Secretary