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HomeMy WebLinkAboutNovember 27, 2001 levyOFFICIAL PROCEEDINGS COLUMBIA HEIGHTS CITY COUNCIL SPECIAL ASSESSMENT LEVY HEARING NOVEMBER 27, 2001 Mayor Peterson called the meeting to order at 7:12 p.m. 1) Roll Call/Pledge of Allegiance Present: Mayor Peterson, Councilmember Williams, Councilmember Wyckoff, Councilmember Nawrocki. Absent: Councilmember Szurek 2) Resolution No. 2001-66, being a Resolution Adopting the Assessment Roll for the following street improvements: Zone 5 Street Rehabilitation: Full Street Reconstruction, Partial Street Reconstruction, Mill and Overlay, and Seal Coating of the Bituminous City Streets Kevin Hansen, Public Works Director, referred to Council packet attachments. He listed the boundaries of the project area. Hansen listed additions to the project and deletions from the project. Nawrocki asked if the sewer work was completed on 45th. Hansen indicated it was He listed utility work completed with the project, and indicated there were three lead services were replaced. He listed areas where storm sewer work was completed. Hansen indicated that assessments are done is according to City policy. Bids for this project came in 17.5% under the engineer's original estimate. Therefore, terms for this assessment are consistent with Zones 1-4 when they ere completed. Hansen stated that sod would be checked next year, and funds have been retained to insure proper completion. He referred to calls from seal coat areas that will be checked and repaired by the contractor next spring. There was some diesel spilled on Fourth Street, which will be addressed. A settlement problem on 45th will be allowed to go through a freeze and thaw and addressed after that time. Hansen referred to a resident call about curbing on 46~A, which we don't normally do unless necessary, but a judgment call was made to place two curbs where there was no curbing. Curbing is evaluated if it is hazardous to our plowing process. Nawrocki referred to a resident letter regarding curb cuts on 46~A, asking why his curb was not replaced when his two neighbor's curbs were replaced. Fehst stated he spoke to Jim Molenero, Engineering Technician, and visited the site. He indicated that other residents on the block paid for any curb improvements they had done. The resident was informed, by Molenero, that this was a seal coat street, not mill and overlay, and curbing would not be replaced. Nawrocki stated that this was an inconsistent practice. Williams questioned the cost for seal coating. Hansen stated the fee was about $200. Williams suggested that the $200 assessment be erased for this property owner. Peterson stated that nothing more could be done this year, and suggested a determination be made next spring. Hansen clarified that we do not do driveway drops, only curbs that are hazardous. Hansen referred to ten other driveway drops in this area. Fehst stated curb replacements were a benefit to the City for channeling water. Peterson felt we must stick to our policy. Wyckoff questioned if the resident could have asked to have this done. Hansen estimated the cost to him would have been about $1,500. Fehst questioned if the two curbs we did put in should have been assessed, and asked Hansen about putting in a bituminous curb for this resident. Hansen stated that type of curb would not hold up. Nawrocki referred to drainage flow and talked about curb replacement in his zone and the mill and overlay project there. Nawrocki stated that we should commit to doing this work next year with our miscellaneous concrete contract. Hansen stated that staff would look at the curb next spring to see if it is hazardous. Peterson stated that if staff is directed to look this curb, they should look at the other similar curbs also. Williams again suggested forgiving the assessment. Fehst suggested working with the owner next spring. Williams questioned why these residents didn't get charged for the curbing. Peterson suggested working with the resident next spring and that the resident should pay for this seal coating assessment. Hansen stated that staff is recommending the assessments as provided, and that Kathy Young, Assistant City Engineer and Jane Gleason, Assessment Clerk, are present to answer questions. Williams suggested lowering the proposed interest rate. Peterson asked what our cost is. Fehst stated that we prefer residents pay their assessments. Nawrocki indicated administrative costs are already in the assessment. Gleason stated that 1/6th of the assessments have already been paid. Williams suggested a 6.5% interest rate. Nawrocki suggested a 5% interest rate. The resident from 4510 6th Street questioned the cost differences from 46th Street to 45th Street. Young indicated the difference was in the type of repairs done; full reconstruction, partial reconstruction, mill and overlay or seal coating. Hansen stated that street repair requirements are determined prior to utility repair determinations. Residents from 4510 6th Street (Phyllis Wilda), 4506 6th Street (Lorraine Sandretzky), and 4522 6th Street (Anthony Belinski) introduced themselves. Mayor Peterson closed the public hearing. Motion by Williams, second by Wyckoff, to waive the reading of Resolution No. 2001-66, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Nawrocki to amend Resolution No. 2001-66, section 3, replacing eight percent interest, with five percent interest. Motion died for lack of a second. Motion by Williams to adopt Resolution No. 2001-66 being a Resolution Adopting Assessment Rolls for Zone 5 Improvements and to amend Resolution No. 2001-66, section 3, replacing eight percent interest with six and one-half percent interest. Second by Wyckoff. Nawrocki stated that six and one-half percent was still excessive Upon vote: All ayes. Motion carried. RE S OLUTIONNO. 2001-66 Adopting assessment roll according to the City Charter for the following local improvements and determining that said improvements have been made and ratifying and conforming all other proceedings, heretofore had: Special Assessments numbered P.I.R. 1046, 6th Street N.E., 44th Avenue to 45th Avenue; P.I.R. 1047, Quincy Street N.E., 41 st Avenue to 43~'d Avenue; P.I.R. 1048, Jackson Street N.E., South of 42nd Avenue to 43~'d Avenue; P.I.R. 1049, 6th Street N.E., 45th Avenue to 46th Avenue; P.I.R. 1050, 47a~Avenue N.E., Cul-de-sac to Monroe Street; P.I.R. 1051, Monroe Street N.E., 44th Avenue to 45th Avenue; P.I.R. 1052, Quincy Street N.E., 44th Avenue to 45*h Avenue; P.I.R. 1053, Jackson Street N.E., 44*h Avenue to 45*h Avenue; P.I.R. 1054, Van Buren Street N.E., 44*h Avenue to 45*h Avenue; P.I.R. 1055, 7*h Street N.E., 47*h Avenue to 48*h Avenue; P.I.R. 1056, 47 ½ Avenue N.E., Jefferson St~:eet to Monroe Street; P.I.R. 1057, Monroe Street N.E., 46 ½ Avenue to 48*h Avenue; P.I.R. 1058, 45*h Avenue N.E., Monroe Street to Central Avenue; P.I.R. 1059, Quincy Street N.E., 43~'d Avenue to 44*h Avenue; P.I.R. 1060, Van Buren Street N.E., 42nd Avenue to 43~'d Avenue; P.I.R. 1061, Zone 5,4*h & 5*h Streets N.E., 44*h Avenue to 48*h Avenue; 6*h Street N.E., 46*h Avenue to 48*h Avenue; 7*h & Washington Streets N.E., 44*h Avenue to 47*h Avenue; Madison Street N.E., 44*h Avenue to Cul-de-sac north of45*h Avenue; Monroe Street N.E., 45*h to 46*h Avenues; 45*h Avenue N.E., 5*h Street to Monroe Street; 46*h Avenues N.E., University Avenue Service Drive to Monroe Street; 46 ½ & 48*h Avenues N.E., Jefferson Street to Monroe Street; 47*h Avenue N.E., University Avenue Service Drive to Jefferson Street; 48*h Avenue N.E., University Avenue Service Drive to Washington Street. WHEREAS, the City Council of the City of Columbia Heights, Minnesota, met at 7:00 o'clock p.m. on the 27a~ day of November, 2001, in the City Council Chamber, 590 - 40th Avenue N.E., Columbia Heights, Minnesota, being the time and place set when and where all persons interested could appear and be heard by the Council with respect to benefits, and to the proportion of the cost of making the local improvements above described, a notice of such hearing having been heretofore duly published as required by law, and a notice mailed to each property owner of record, stating the proposed amount of the assessment; and, WHEREAS, this Council has heretofore estimated and fixed the cost of such local improvements and has prepared an assessment roll therefore, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS HEREBY RESOLVES: Section 1. That this Council does hereby adopt the aforesaid assessment roll known and described as "Assessment Roll for Local Improvements" numbered P.I.R. 1046, 1047, 1048, 1049, 1050, 1051, 1052, 1053, 1054, 1055, 1056, 1057, 1058, 1059, 1060, and 1061. Section 2. That this Council hereby finds and determines that each of the lots and parcels of land enumerated in said assessment roll was and is especially benefited by such improvement in an amount not less than the amount set opposite in the column headed "Original Amount". And this Council further finds and determines that the proper proportion of the cost of such improvements to be especially assessed against such lot or parcel of land is the amount set opposite the description of each such lot or parcel of land respectively in said assessment roll. Section 3. That said assessments may be paid in part or in full without interest on or before December 27, 2001, or in annual installments for a period of from one year to fifteen years as designated on the assessment roll, payable on or before the 15th day of September, annually, with 6.5% interest thereon. Failure to pay the annual installment renders the same delinquent and tJ~erea£ter a 10% penalty and a County Fee is added and the said delinquent special assessment is certified to Anoka County for collection with the real estate tax. Section 4. That this Council did hereby determine and re-determine to proceed with said improvement, does ratify and confirm all other proceedings heretofore had in regard to this improvement, and said improvement shall hereafter be known and numbered as Local Improvement numbered P.I.R. 1046, 1047, 1048, 1049, 1050, 1051, 1052, 1053, 1054, 1055, 1056, 1057, 1058, 1059, and 1060, all in Project #0102, and P.I.R. 1061 Project #0101. Section 5. This resolution shall take effect immediately upon its passage. Passed this 27th day of November, 2001. Offered by: Williams Seconded by: Wyckoff Roll Call: Ayes: Peterson, Wyckoff, Williams, Nawrocki - Absent: Szurek Motion by Nawrocki amending section 5 to state "the property at 868 46~A Street be included in next years construction project, to replace the curbing so as to be similar to the properties west of this address, and renumber the current section 5 as section 6". Motion died for lack of a second. Motion by Williams to waive the $200 special assessment charge for 868 46~A Street. Second by Nawrocki second. Nawrocki felt it more appropriate that the curb work be done. Fehst questioned assessing the neighbors for their curbing. Hansen stated that they would have had to sign a waiver of appeal. Upon vote: Williams, aye; Wyckoff, nay; Nawrocki, aye; Peterson, nay. 2 ayes - 2 nays. Motion failed. Nawrocki asked that Mr. Strom comments be added to this meeting. Peterson indicated that Strom's comments were that trucks hauling in trailer homes dragged grooves in the street. Hansen said he would call the Hilltop City Clerk on this. Peterson questioned the fence by Rainbow foods and the fence off 44th for the little park will that be done next year. Hansen stated that replacement would be with black vinyl coated fencing. Bids were taken and would be brought to the next Council meeting. Hansen stated he is still working with Rainbow Foods to improve screening along the back of their building. Wyckoff relayed a call from Dick Dustin, regarding runoff on 3 8th and Hayes. Fehst stated that the owner of 2022 Hayes has a building permit. Young will look at drainage from the lot to be sure the water does run into the neighbor's yards, and will inform the developer. Peterson suggested a little ponding area in the back. Hansen stated there are a couple spots in that area that hold water. Wyckoff referred to the home on McCloud and 42nd, which is falling down. Peterson stated it is a poor design for the lot and felt it was a hazard. Eugene Erickson, 4425 4th Street asked if another sealcoating would be done. Hansen stated there would not. Teresa Kelly, 4245 Jackson, questioned the letter she received indicating her street was removed from the seal coating project. Hansen stated it would probably come up next year. Kelly stated her other charge was $2,375.00, and felt the eight percent interest was high. Gleason stated that any amount paid before December 27th will reduce the interest charged the following year. Adjournment Mayor Peterson adjourned the meeting at 8:12 p.m. Patricia Muscovitz, Deputy City Clerk