HomeMy WebLinkAboutContract 1827 AMENDED AND RESTATED BYLAWS OF THE
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
ARTICLE I - THE AUTHORITY
Section 1. NAME OF AUTHORITY. The name of the Authority is the "Columbia Heights
Economic Development Authority."
Section 2. OFFICE OF AUTHORITY. The offices of the Authority are at City Hall in the
City of Columbia Heights, Minnesota. The Authority may hold its meetings at such other place or
places as. it designates by resolution.
Section 3. COMMISSIONERS. The Authority is governed by seven commissioners
appointed in the manner prescribed by City Council Resolution No. 96-01, as amended (Enabling
Resolution) and Minnesota Statutes, Sections 469.090 to 469.1081 (Act).
Section 4. OFFICIAL SEAL. The Authority shall have an official seal, which shall
be in the form ora circle and shall bear the name of the Authority and the year of its organization.
ARTICLE II - OFFICERS
Section 1. OFFICERS. The officers of the Authority are the President, the Vice-President,
the Secretary, the Treasurer and the Assistant Treasurer. The President, Vice President, Treasurer
and Secretary shall be elected annually. The Assistant Treasurer shall be elected at the
organizational meeting of the Authority and shall serve until another person is elected by action of
the Authority. No commissioner may serve as President and Vice President at the same time. The
offices of Secretary and Assistant Treasurer need not be held by a commissioner.
Section 2. PRES]DENT. The President presides at meetings of the Authority. Except as
otherwise authorized by resolution of the Authority, the President signs contracts, deeds and other
instruments made by the Authority. At each meeting, the President may submit recommendations
and information concerning the business, affairs and policies of the Authority. At the annual
meeting, the President must submit to the Authority a report summarizing the activities and
programs of the Authority for the past year and containing the President's recommendations for
Authority activities for the ensuing year.
Section 3. VICE-PRES]DENT. The Vice-President performs the duties of the President in
the absence or incapacity of the President; and in case of the disability or absence of the President,
or in the case of a vacancy in the office of President, the Vice-President performs the duties of the
President until a successor has been appointed and qualifies.
Section 4. SECRETARY. The Secretary performs the duties of a secretary for the
Authority.
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Section 5. TREASURER. The Treasurer has the duties given by the Act.
Section 6. EXECUTIVE DIRECTOR. The Columbia Heights City Manager is the
Executive Director of the Authority and has general supervision over the administration of its
business and affairs subject to the direction of the Authority and signs contracts, deeds and other
instruments made by the Authority. The Executive Director is responsible for the management of
the projects and general affairs of Authority under the direction of the Commissioners.
Section 7. OTHER ADMINISTRATIVE OFFICERS. Subdivision 1. Assistant Secretary_.
The Authority may designate an assistant to the Secretary to keep the records of the Authority,
record the meetings of the Authority in a journal of proceedings to be kept for that purpose and to
perform the duties of secretary under the direction of the Secretary. The assistant must keep in safe
custody the seal of the Authority and may affix the seal to contracts and instruments authorized by
the Authority.
Subd. 2. Assistant Treasurer. The Assistant Treasurer of the Authority has custody of funds
of the Authority. The Assistant Treasurer must deposit the funds in the name of the Authority in a
bank or banks selected by the Authority. The Executive Director and the Assistant Treasurer must
sign orders and checks for the payment of money and pay out and disburse such monies under the
direction of the Authority. Except as otherwise authorized by resolution of the Authority, orders
and checks must also be countersigned by the President. The Assistant Treasurer must keep regular
books of accounts showing Authority receipts and expenditures and render to the Authority, at the
annual meeting (and when requested by the Authority), an account of the financial condition of the
Authority.
Subd. 3. Deputy Executive Director. The Columbia Heights Community Development
Director is the Deputy Executive Director and performs such duties and services as specified by-the
Executive Director, subject to direction of the Authority. In the absence or incapacity of the
Executive Director, the Deputy Executive Director may sign contracts, deeds and other instruments
made by the Authority.
Section 8. COMBINING ADMINISTRATIVE OFFICES. Administrative offices may be
combined.
Section 9. ADDITIONAL DUTIES. The officers of the Authority perform other duties and
functions as may fi:om time to time be required by the Authority, these bylaws or the rules and
regulations of the Authority.
Section 10. VACANCIES. If the office of President, Vice-President, Treasurer, Assistant
Treasurer or Secretary becomes vacant, pursuant to Minnesota Statutes 351.02 or by other
provisions of law, the Authority must elect a successor at the next regular meeting or at a special
meeting called for that purpose. The successor serves for the unexpired term of the office.
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ARTICLE III - MEETINGS
Section 1. REGULAR MEETINGS. Monthly meetings will be held on the Fourth,
Tuesday of the month at 7:00 p.m. at City Hall, with the exception of the months of January, April,
July and October, where the meetings will be held in conjunction with the HRA at Parkview Villa
and starting immediately following the I-IRA meeting. If that date is a legal holiday, in which case
the meeting will be held on the next succeeding business day. In the event the date/time/meeting
place of a particular meeting must be changed, the Executive Director may make such change
deemed necessary by notifying all Commissioners of the revised meeting time and date in
accordance with the procedures for a special meeting.
Section 3. SPECIAL MEETINGS. Special meetings of the Board of Commissioners may
be called by the President, two members of the Board of Commissioners, or the Executive
Director for the purpose of transacting any business designated in the call. The call (including
location of meeting) for a special meeting must be delivered to Commissioners at least two days
before the meeting, and notice of the meeting must be posted in the Authority's offices at least
three days before the meeting. At a special meeting, no business may be considered other than
designated in the call, but if all the members of the Authority are present at a special meeting any
business may be transacted at such special meeting by unanimous vote.
Section 4. QUORUM. The powers of the Authority are vested in the commissioners in
office from time to time. Four commissioners constitute a quorum for the purpose of conducting
business, but a smaller number may adjourn from time to time until a quorum is present, and when a
quorum is not present, a smaller number may adjourn the meeting.
Section 5. ORDER OF BUSINESS. The following is the order of business at regular
meetings of the Authority.
2.
3.
4.
5.
6.
Roll call.
Approval of minutes of the previous meeting.
Management Report.
Consent.
All other items.
Adjournment.
Section 6. RESOLUTIONS: CONDUCT. Upon direction of the President, or the motion
by two members of the Board of Commissioners, resolutions must be in writing and placed in the
journal of the proceedings of the Authority. The meeting will be conducted in accordance with
Roberts Rules of Order, Revised.
Section 7. MANNER OF VOTING. Voting on questions coming before the Authority
must be entered in the minutes of the meeting. When a quorum is in attendance, action may be
taken by the Authority upon a vote of the majority of the commissioners.
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ARTICLE IV - MISCELLANEOUS
Section 1. FISCAL YEAR. The fiscal year of the Authority shall be the same as the City's
fiscal year.
Section 2. TREASURER'S BOND. The Treasurer shall give bond to the state conditioned
for the faithful discharge of official duties. The bond must be approved as to form and surety by the
Authority and filed with the Secretary and must be for twice the amount of money likely to be on
hand at any one time as determined at least annually the Authority, provided, however, that the bond
must not.exceed $300,000.
Section 3. REPORT TO CITY. The Authority shall annually, at a time ~tesignated by the
City, make a report tot he City Council giving a detailed account of its activities and of its receipts
and expenditures for the preceding calendar year. The Authority shall, at the City's request, make
available all records necessary to conduct an audit of the Authority's finances.
Section 4. BUDGET. The Authority shall annually send its budget to the City Council
which budget includes a written estimate of the amount of money need by the Authority from the
City in order for the Authority to conduct business during the upcoming fiscal year.
Section 5. SERVICES. The Authority may contract for services of consultants, agents and
others as needed to perform its duties and to exercise its powers. The Authority may also use the
services of the City Attorney or hire a general counsel, as determined by the Authority. The
Authority may not hire temporary or permanent employees without prior approval of the City
Council.
Section 6. AMENDMENTS TO BYLAWS. The bylaws of the Authority may be amended
only with the approval of at least four commissioners at a regular meeting or at a special meeting
called for that purpose.
Amended and Restated Bylaws Approved:
Cheryl Biff:ken, Assistant Secretary
,2005.
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