HomeMy WebLinkAboutContract 18039219 East River Road NW
Minneapolis, MN 55433
Phone 763-786-1445
Fax 763-786-1030
www. prosourcetech.com
October 1, 2004
Mr. Bob Streetar
Colmnm~ity Development Director
City of Columbia Heights
590 40th Avenue Northeast
Columbia Heights, Mim~esota 55421
Re:
Scope of Work and Cost Estimate
Phase I ESA~ Pre-Demolition Smwey & Project Maq~gement
Burger Irdng Restam'ant
Dear Bob:
ProSource Technologies, Inc. (ProSource) is pleased to present this scope of work and
cost estimate to conduct a Phase I Enviromnental Site Assessment (ESA) and pre-
demolition survey for the Burger King Restaurm~t (Site) located at 3939 Central Avenue
Northeast in Columbia Heights, Mi~mesota. In addition, you requested that ProSource
provide general project management until the building is demolished, thereby allowing
for redevelopment of the Site as a residential property. The scope of work m~d cost
estimate to conduct this work are provided in the following sections.
Scope of Work
Phase I ESA
The ptapose of conducting the Phase I ESA is to meet properly transfer guidelines as set
forth by the Mim~esota Pollution Control Agency (MPCA), to determine if a release or
threatened release of a hazardous substance, pollutant, or contmninant exists or has
occurred trader the meaning of the Mim~esota Environmental Response and Liability Act
(MERLA). In addition, the Phase I ESA will assess the potential for enviromnental
impact to this Site fi'om other nearby facilities also covered under MERLA.
The Phase I ESA will be conducted following guidelines established by the American
Society for Testing and Materials (ASTM), "Standard Practice for Environmental Site
Assessments: Phase I Enviromnental Site Assessment Process, St~dard E1527-00". In
Prog~ (VIC) Progmn Fact Sheet ~8 "Phase I Inwstigation" will be utilized as a guide
for conducting the work. The work to be provided by ProSot~ce as pa~ of the Phase I
ESA includes the following:
Site Location - Describe the location of the Site by street address, town, ship
and/or municipality, county, and United States Geological Smwey (USGS)
Quadrants to the nearest 1/4 section.
History of Ownership - Provide the histories of ownership for the Site over the
past 50 years or as far back as there are records, including the name of each
ow2~er and the approximate year(s) of ownership.
Environmental · Right of Way * Engineering
Scope of Work and Cost Estimate
Burger Irdng Restaurant
Page 2
History of Operations - For each owner/operator of the Site, detem~ine what activities they
engaged in. In particular, determine operation processes, raw products used, types and
composition of any waste streams, disposal methods, environmental permits and solid or
hazardous waste streams including manifests, treatment, storage, disposal, spills or enforcement
actions.
Site Reco~maissance - Conduct a walkover of the Site to detenrfine the presence of items
including, but not limited to under grotmd or above ground storage tanks (USTs or ASTs), refuse
disposal, wells, septic systems, smnps, pits, ponds, lagoons, catch basins, retention ponds, areas
of surface soil staining, stressed vegetation, or any other indication of a potential contamination
source. Adjacent properties will also be evaluated to determine if they are potential sources of
contamination.
Site Maps - Provide historic and current site maps which designate the locations of all pertinent
current or foriner features, structures and potential sources of contamination.
· Database File Search - Conduct a database file search of all applicable State and Federal
regulatory agencies to determine the presence of known contaminated properties near the Site.
Information Requests - h~quire via letter or telephone inte~wiew with local officials regarding
their knowledge of the Site. Persons to be contacted may include, but are not limited to the local
engineehng and/or public works department, planning and development persounel fi:om the City,
County or other development authorities, zoning and assessment persom~el from the City or
County, the county solid waste officer, the county hazardous waste officer and/or the local fire
department.
· Aerial Photo~aphs - Review copies of aerial photographs, or reasonable facsimiles, to check for
altered land use, previous storage, etc.
· Sanborn Maps - Review copies oflfistoric Sanborn fire insurance maps, or reasonable facsimiles,
to check for altered land use, previous storage, etc.
· City Directories - Review historic city directories which have been published to determine the
history of occupancy.
All information gathered during the Phase I ESA will be presented in a report. In addition to the
findings of the Phase I ESA, the report will also identify recognized enviromnental concerns (RECs) for
the Site and will provide recmmnendations for any additional actions (if necessary).
ProSource Technologies, Inc. October 1, 2004
Scope of Work and Cost Estimate
Burger King Restaurant
Page 3
Pre-Demolition Survey
The purpose of the pre-demolition survey is to identify and quantify regulated and/or hazardous
materials which will require proper removal/abatement prior to building demolition. In addition,
ProSource will define and quantify suspect asbestos containing material (ACM) and lead-based paint
that may impact building demolition.
Regulated/Hazardous Waste Inventory
A regulated/hazardous waste inventory will be conducted to identify and quantify hazardous or regulated
materials prior to building demolition. These materials may include, but are not limited to mercury,
polychlorinated biphenyls (PCBs), chlorofluorocarbons (CFCs), fluorescent light bulbs, chelrdcals,
flalmnable liquids, etc. All materials should be recycled and/or disposed of by a licensed contractor in
accordance with all Local, State and/or Federal laws and regulations.
Asbestos
Samples of suspect ACM types will be collected and sealed in polyethylene bags. All materials will be
wetted prior to sampling to minimize fiber/dust release to the enviromnent. For larger quantities of
suspect ACM, at least three, but tip to seven random samples of a homogeneous material will be
collected as a sanlple set to represent the material type. Homogeneous materials (i.e. thermal system
insulation, ceiling spray, tile, etc.) are defined as those which appear to be the same on the basis of
apparent age, color, size and textm'e. It should be noted that destructive sampling (i.e. puncturing walls)
will be necessary to complete this smwey. A chain-of-custody will be initiated and kept with the samples
until they are submitted to a qualified laboratory for analysis.
Samples will be analyzed for asbestos content in accordance with Environmental Protection Agency
(EPA) Method 600R-93/166 and will be examined using polarized light microscopy with dispersion
staining teclmiques. Fibrous components will be identified and an area percentage of asbestos present
will be determined by visual estimation. When applicable, the laboratory will use a test till positive
scheme (meaning if the first sample of a set is found to contain asbestos, the remainder of the sub-set
samples will be assumed to be positive and no further analysis will be conducted). This will serve to
minimize analytical costs and may result in fewer samples being analyzed. Prior to building demolition,
all ACM should be abated by a licensed contractor in accordance with all Local, State and/or Federal
laws and .... ~*~^~
* C~umu~uS.
Lead-Based Paint
ProSource will identify and sample homogeneous paint material. Homogeneous paints are defined as
areas of similar paint history such as color, location and texture. As with asbestos, paint samples will be
placed into sealed polyethylene bags and a chain-of-custody will be initiated and kept with the samples
until they are submitted to a qualified laboratory for analysis. Samples will be analyzed for lead in paint
utilizing methods based on cmTent EPA protocol SW-846, Method 7420 and ASTM D-3335-85A.
ProSource Teclmologies, Inc. October 1, 2004
Scope of Work and Cost Estimate
Burger King Restaurant
Page 4
The MPCA defines lead-based paint as a coating that contains lead a concentration of 5,000 parts-per-
million (ppm) or greater. Homogeneous paint materials that contain less than 5,000 ppm (0.5% by
weight) may be treated as non lead-based paint and will not require removal. Lead-based paint that is
intact to its substa'ate does not require removal and may be disposed of in a demolition landfill.
Substrates with lead-based paint coatings may not be crushed for recycling pm-poses unless the lead-
based paint is removed prior to building demolition.
Re£orting
Upon completion of the pre-demolition survey, a report will be prepared. The report will include a
discussion of the methods used for sampling and present the results for the asbestos and lead-based paint
sampling and analysis. In addition, an itemized list of all materials identified during the
regulated/hazardous waste inventory will be included in the report. Furthenr~ore, recommendations
regarding the building will also be made (i.e. no further action, additional sampling, removal/abatement,
etc.).
Project Management
Once the Phase I ESA and the pre-demolition survey have been completed, the City has requested that
ProSource provide project management services to until the building is demolished, thereby allowing for
redevelopment activities to begin. The primary tasks will entail preparing demolition specifications,
procm-ing a demolition contractor and providing the necessary coordination/oversight required until the
building and applicable structures have been removed.
Assumptions
No attempt will be made to perfo~Tn a compliance audit involving regulatory penxfit review for
any on-site operations or adjacent areas of concern identified during the Phase I ESA, or for any
planned use of the Site.
The names and contact information (i.e. telephone number, e-mail adch'esses, etc.) for key
persons with knowledge and/or access to the Site will be provided in a thnely fashion.
Furthermore, it is assumed that all infonrtation compiled fi'om these persons (other than the
cun'ent Property owner) can be obtained via telephone, fax and/or e-mail and conducting on-site
IilL~I ¥1GW~ Will not uc necessary.
We will have complete access to the Site and all related structures during reconnaissance and
inspection activities. Furthermore, we are assuming that the building will be vacant at the time
the pre-demolition survey will be conducted.
ProSource Teclmologies, Inc. October 1, 2004
Scoge of Work m~d Cost Estimate
Burger King Restaurant
Page 5
Cost Estimate
Based on the above scope of work, our lmnp smri cost to conduct the Phase I ESA is $1,800. The
estimated time and materials costs to conduct the pre-demolition survey provide project management
services ale $2 459 and $3,213,. respectively. These costs include all labor and expenses and are based
on the following considerations:
A total of 40 asbestos samples and 15 lead samples will be collected m~d m~alyzed by the
laboratory as part of the pre-demolition survey. However, the City will only be billed for the
actual number of samples analyzed by the laboratory.
The cost estimate for project management assumes that 40 hours will be required, with $125
allotted for expenses. However, the City will only be billed for the actual muriber of hours
charged to the project.
Please note that our standard markup for subcontractors (i.e. laboratory) is 15%. If you would
like ProSource to handle contracting with the demolition contractor, we would happy to do so at
a reduced markup of 5%. If you would prefer that the City admi~fister contracting with the
demolition contractor, we will see that invoices are forwarded directly to you for payment.
This cost estimate applies to the scope of work, as described above. In the event that a REC is
identified during the Phase I ESA and needs to be addressed (i.e. removal ofa UST, conducting a
Phase II ESA, etc.), ProSource will prepare a separate scope of work and cost estimate.
As necessary, invoices will be submitted to the City on a monthly basis. However, the lump sum cost
for the Phase I ESA will not be submitted to the City tmtil the final report has been completed.
Closin~
We appreciate the opportmfity to submit this scope of work and cost estimate. It is our understanding
that the City would like the building demolished by mid to late November of 2004. As such, we can
proceed conducting the Phase I ESA immediately, followed by the completion of the pre-demolition
survey. To authorize the work as described above, please sign and return one copy of this letter. If you
have any questions or comments, please feel free to call me at (763) 786-1445. Thank you for your time
and consideration.
Sincerely,
ProSource Teclmologies, Inc.
James B./Growl 1II, P.G.
Project H~drogeologist
cc: Randy Schumacher, City of Columbia Heights
/Colmnunity Development Director
Walt Fehst
City Manager
ProSource Technologies, Inc. October 1, 2004