HomeMy WebLinkAboutContract 1790Contract
STATE OF MINNESOTA
GRANT CONTRACT
This grant contract is between the State of Minnesota, acting through its Commissioner of Public Safety,
Division of Homeland Security and Emergency Management, 444 Cedar Street, Suite 223, St. Paul, Minnesota
55101-6223 ("State") and City of Columbia Heights, 590 - 40th Avenue NE, Columbia Heights, MN 55421
("Grantee").
Recitals
1. Under Minn. Stat. §§ 12.22 and 299A.01 Subd 2 (4) the State is empowered to allocate and disburse federal
aid made available through the Department of Homeland Security and is empowered to enter into this grant
contract.
2. The State is in need of the distribution of federal funds to eligible grant recipients pertaining to the 2004
Homeland Security Grant Program, Citizen Corps Program, Award Number 2004-GE-T4-0028, for the
administration and completion of approved Citizen Corps Programs.
3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant
contract to the satisfaction of the State.
2
Grant Contract
Term of Grant Contract
1.1 Effective date: July 1; 2004, or the date the State obtains all required signatures under Minnesota
Statutes Section 16C.05, subdivision 2, whichever is later.
The Grantee must not begin work under this grant contract until this contract is fully executed
and the Grantee has been notified by the State's Authorized Representative to begin the work.
1.2 Expiration date: November 30, 2005, or until all obligations have been satisfactorily fulfilled,
whichever occurs first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract:
8. Liability; 9. State Audits; 10. Government Data Practices; 12. Publicity and Endorsement; 13.
Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure.
Grantee's Duties
The Grantee, who is not a state employee, will:
2.1 Perform the work in the Grantee's 2004 Citizen Corps Program Grant Application, Attachment A, which
is attached and incorporated into this grant contract.
2.2 Comply with all program guidelines specified in the Minnesota 2004 Citizen Corps Program Application
Packet provided to the Grantee by the State, and will comply with the standards and requirements
attached and incorporated into this grant contract. These additional standards and requirements are the
following:
a. Federal Audit Requirements, labeled Attactnnent B, which is attached and incorporated into this grant
contract.
b. Federal Assurances, labeled Attachment C, which is attached and incorporated into this grant contract.
c. Grantees receiving $100,000.00 or more must complete and return the Certification Regarding
Lobbying form, labeled Attaclnnent D, which is attached and incorporated into this grant contract.
2.3 Use this funding to develop and implement or el~hance Citizen Corps Program activities. Funds
approved under this grant contract shall be used to supplement and shall not be used to supplant non-
federal funds dedicated to this effortl The Grantee may be required to supply documentation certifying
that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt
of federal funds.
2004 Citizens Corps Program (05/04) Page 1
Contract # 2000-9675
2.4 Use no more than 3 % of this grant award for management and administrative activities specified in the
Minnesota 2004 Citizen Corps Program Application Packet provided to the Grantee by the State.
3
Time
The Grantee must comply with all the time requirements described in this grant contract. In the performance
of this grant contract, time is of the essence.
4
Consideration and Payment
4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract as
follows:
(1) Compensation. The Grantee will be reimbursed an amount not to exceed $13,654.00, according to
the breakdown of costs specified in Grantee's 2004 Citizen Corps Program Grant Application,
Attachment A, which is attached and incorporated into this grant contract. The Grantee will submit a
written change request for any substitution of budget items, or any deviation of more than 15% from a
budget category line in the approved breakdown of costs specified in Attachment A. Change requests
for substitution of budget items, or any deviation of more than 15% from a budget category line in the
approved breakdown of costs must be given in writing to the State's Authorized Representative and at
least 60 days prior to the Expiration date of this grant contract. Grantees whose requests have been
approved will be notified in writing by the State's Authorized Representative to the Grantee's
Authorized Representative. Requests must be approved prior to any expenditure by the Grantee.
(2) Matching Requirements. (If Applicable) Grantee certifies that the following matching requirement,
for the grant contract, will be inet by the Grantee $0.0Q.
(3) Total Obligation. The total obligation of the State for all compensation and reimbursements to the
Grantee under this grant contract will not exceed $13,654.00.
4.2 Payment
(1) Grant Billing Form. The State will promptly pay the Grantee after the Grantee presents a Grant
Billing Form for the services actually performed and the State's Authorized Representative accepts the
invoiced services. Grant Billing Form must be submitted timely and according to the following
schedule:
a. Grantee will submit the Grant Billing Form along with copies of Grantee's itemized invoices for
actual costs incurred at least bi-annually due June 3 0 and December 31, for the life of the grant,
but not more often than monthly and within 30 days of the period covered by the Grant Billing
Form.
b. Expenditures for each state fiscal Year (July through June) of this grant contract must be for
services Satisfactorily performed within applicable state fiscal year. Final Grant Billing Form
p~,-,~;,,;,,,~ ,,. ,h,~ c..o, ~,~, ..... ~ .y,~.~ ,_,~ ,~,~ ~au~ by the State no
later
than August 15, 2005. Reimbursements from the second state fiscal yem' may commence on or
after July 1, 2005. The final Grant Billing Form pertaining to the second state fiscal year of this
grant contract must be received by the State within 45 days of the Expiration date of this grant
contract.
c. Grantee will submit financial mad narrative performance reports at least bi-annually due June 30
and December 31, for the life of the grant, but not more often than monthly. The narrative
performance report shall consist of a comparison of actual accomplislnnents to the approved work
plan in Attaclnnent A. These reports must be submitted before reimbursement will be paid.
(2) Federal funds. (Where applicable, if blank this section does not apply) Payments under this grant
contract will be made from federal funds obtained by the State through CFDA # 97.004, Public
2004 Citizens Corps Program (05/04) Page 2
Contract # 2000-9675
Law 108-90, the Department of Homeland Security Appropriations Act, 2004. The Grantee is
responsible for compliance with all federal requirements imposed on these funds and accepts full
financial responsibility for any requirements imposed by the Grantee's failure to comply with
federal requirements.
Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the State's
satisfaction, as determined at the sole discretion of the State's Authorized Representative and in
accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The
Grantee will not receive payment for work found by the State to be unsatisfactory or performed in
violation of federal, state, or local law.
6
Authorized Representative
The State's Authorized Representative is Kristen Sailer, Grants Specialist, Division of Homeland
Security and Emergency Management, 444 Cedar Street, Suite 223, St. Paul, MN 55101-6223, Phone
(651) 215-6939, or his/her successor, and has the responsibility to monitor the Grantee's performance
and the authority to accept the services provided under this grant contract. If the services are
satisfactory, the State's Authorized Representative will certify acceptance on each Grant Billing Form
submitted for payment..
The Grantee's Authorized Representative is Thomas Johnson, Chief of Police, City of Columbia
Heights, 559 Mill Street NE, Columbia Heights, MN 55421, phone 763-706-3755. If the Grantee's
Authorized Representative changes at any time during this grant contract, the Grantee must immediately
notify the State.
7
Assignment, Amendments, Waiver, and Grant Contract Complete
7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this grant
contract without the prior consent of the State and a fully executed Assignment Agreement, executed
and approved by the same parties who executed and approved this grant contract, or their successors
in office.
7.2 Amendments. Any amendment to this grant contract must be in writing and will not be effective
until it has been executed and approved by the same parties who executed and approved the original
grant contract, or their successors in office.
7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does not waive
the provision or its right to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements between the
State and the Grantee. No other understanding regarding this grant contract, whether written or oral,
may be used to bind either party.
Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless fi'om any
claims or causes of action, including attorney's fees incurred by the State, arising from the performance
of this grant contract by the Grantee or the Grantee's agents or employees. This clause will not be
construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations
under this grant contract.
9 State Audits
Under Mime. Stat. § 16C.05, subd. 5, the Grantee's books, records, documents, and acc6unting
procedures and practices relevant to this grant contract are subject to examination by the State and/or the
2004 Citizens Corps Program (05/04) Page 3
Contract # 2000-9675
State Auditor or Legislative. Auditor, as appropriate, for a minimum of six years from the end of this
grant contract.
10
Government Data Practices
The Grantee and State must comply with the Minnesota Govermnent Data Practices Act, Minn. Stat. Ch.
13, as it applies to all data provided by the State under this grant contract, and as it applies to all data
created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant
contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this
clause by either the Grantee or the State.
If the Grantee receives a request to release the data referred to in this Clause, the Grantee must
immediately notify the State. The State will give the Grantee instructions concerning the release of the
data to the requesting party before the data is released.
11
Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers'
compensation insurance coverage. The Grantee's employees and agents will not be considered State
employees. Any claims that may arise under the Mim~esota Workers' Compensation Act on behalf of
these employees and any claims made by any third party as a consequence of any act or omission on the
part of these employees are in no way the State's obligation or responsibility.
12
Publicity and Endorsement
12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State
as the sponsoring agency and must not be released without pr/or written approval fi'om the State's
Author/zed Representative. For pm-poses of this provision, publicity includes notices, informational
pmx~phlets, press releases, research, reports, signs, and similar public notices prepared by or for the
Grantee individually or jointly with others, or any subcontractors, with respect to the program,
publications, or services provided resulting from this grant contract.
12.2 Endorsement. The Grantee must not claim that the State endorses its products or services.
13
Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue for all
legal proceedings out of this grant contract, or its breach, must be in the appropriate state or federal court
with competent jurisdiction in Ramsey County, Minnesota.
14
Termination
14.1 Termination by the State. The State may cancel this grant contract at m~y time, with or without
cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to
payment, determined on a pro rata basis, for services satisfactorily performed.
14.2 Termination for Insufficient Funding. The State may immediately terlninate this grant contract if
it does not obtain funding from the Milmesota Legislature, or other funding source; or if funding
cam~ot be continued at a level sufficient to allow for the payment of the serVices covered here.
Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for
any services that are provided after notice and effective date of termination. However, the Grantee
will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to
the extent that funds are available. The State will not be assessed any penalty if the grant contract is
terminated because of the decision of the Milmesota Legislature, or other funding source, not to
appropriate funds. The State must provide the Grantee notice of the lack of funding within a
2004 Citizens Corps Program (05/04) Page 4
Contract # 2000-9675
reasonable time of the State receiving that notice.
14.3 Termination for Failure to Comply. The State may cancel this grant contract immediately if the
State finds that there has been a failure to comply with the provisions of this grant, that reasonable
progress has not been made or that the purpose for which the funds were granted have not been or
will not be fulfilled, the State may take action to protect the interests of the State of Minnesota,
including the refusal to disburse additional funds and requiring the return of all or part of the funds
already disbursed.
15
Data Disclosure
Under Minn. Stat.{} 270.66, and other applicable law, the Grantee consents to disclosure of its social
security number, federal employer tax identification number, and/or Minnesota tax identification
number, already provided to the State, to federal and state tax agencies and state personnel involved in
the payment of state obligations. These identification numbers may be used in the enforcement of
federal and state tax laws which could result in action requiring the Grantee to file state tax returns and
pay delinquent state tax liabilities, if any, or pay other state liabilities.
1. ENCUMBR_ANCE VERIFICATION
Individual
certifi~t~ ~q~,e _~~ed as
required by Min}~[ ~ ~1~ a~ ~. 05.
Date:
Grant Contract No. 2000-9675
3. STATE AGEN.,kCY ~-~
By:
(with dg~egatg~l auth_orhyS'
Title:
Date:
2. GRANTEE
The Grantee certifies that the appropriate person(s)
have efc'~ed the grant contract on behalf of the Grantee as
requi,~d by~splicable articles, bylaws, ,7olutions ~' ordinances.
Title: (- ~' ~fA<
Date: 7~ ~¢~
Distribution:
DPS - FAS
Grantee
HSEM
2004 Citizens Corps Program (05/04) Page 5
Minneeota Public Safety~
H -.EM
Homeland Security
ATTACHMENT A
M/~,N. ESOTA ~
c t t t z e n ;lf c o rps
MINNESOTA DEPARTMENT OF PUBLIC SAFETY
DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT
444 CEDAR STREET, SUITE 223
ST. PAUL, MINNESOTA 55101-6223
PHONE: (651) 296-2233
FAX: (651) 296-0459
2004 Citizen Corps Program
Grant Application
Jurisdiction/Community/Organization Name* ,City of Columbia Heights
Federal Employer Identification Number 41-6005069
Organization Address 590 - 40th Avenue NE
City Columbia Heights State MN ZIP 55421-3882
* Organization/agency must be eligible to receive federal grant monies.
Chief Elected Official Ms. Julienne W¥ckoff
Title Mayor
Address 590 - 40th Avenue NE
City Columbia Heights State MN ZIP 55421-3882
Telephone .763-706-3607 E-Mail iulienne.wvckoff~ci.columbia2heights.mn.us
Who is the contact person for ti]is grant?
Name Thomas M. Johnson Title Chief of Police
Mailing Address 559 Mill Street NE
City Columbia Heights State .MN ZIP 55421-3882
Phone 763-706-3755 E-Mail tom.iohnson~ci.columbia.heights.mn.us
2004 Citizen Corps Grant Application
February 9, 2004
Page A-1
Who is the local emergency management director?
Name Walt Fehst TitleL City Manager
Mailing Address 590 40th Ave. NE
City Columbia Heights
Phone ( 763 ) 706-3608
Is she/he aware of this application?
YES
State Minnesota ZIP 55421-3882
E-Mail Walt.Fehst~ci.columbia-hei~Ihts-mn.us
NO (Please circle one)
CITIZEN CORPS COUNCIL
DESCRIBE YOUR PLANS FOR FORMING A CITIZEN CORPS COUNCIL IN YOUR COMMUNITY.
Include a time line for forming the council and indicate what organization(s) council members will represent.
The communities' elected leadership, other community officials, members of local voluntary agencies,
community groups and the public should be invited to .join.
If you have already established a forum that you wish to also take on Citizen Corps Council responsibilities,
indicate how council duties will be incorporated into the existing program.
List proposed activities of the Citizen Corps Council
List projected costs for forming a Citizen Corps Council program below.
NARRATIVE (Attach additional sheets, if necessary)
1'he City of Columbia Heights cun'ently hosts a coalition of community members who
represent v~.fious organizations that are active in the city. This council currently meets bi-
annually to review programs and resource allocations related to crime prevention and police'
~ervice.
~Continued on Attachment
CITIZEN CORPS COUNCIL BUDGET
Planning
Public Education/Outreach
I'raining/Exercise/Equipment
Volunteer Program
Mm~agement & Admin
CITIZEN CORPS COUNCIL TOTAL
Page A-2
COMMUNITY EMERGENCY RESPONSE TEAMS
(CERT)
YOUR PLANS FOR FORMING CERT TEAM(S) IN YOUR COMMUNITY.
time line for forming CERT Team(s)
of teams you plan to.establish during the performance period. How many members are on each
of people from your jurisdiction who will receive training
If you have already established a CERT program, indicate how funds requested will improve your existing
List projected costs for the CERT program below.
(Attach additional sheets, if necessary)
city of Columbia Heights proposes to create a CERT program comprised often 3-person
teams. The first 3-months (Apr. through Jun) of the program will involve public outreach and
education directed towards seeking members of the community interested in joining the CERT
This will include seeking public interest articles and public service announcements
local publications and on cable TV to educate the community on how they can help as a
During this time two officers with the Columbia Heights Police Department will
CERT Instructor Training. Between July and August the first group' of Columbia
CERT volunteers will be trained by these instructors.
on Attachment #2)
Education/Outreach
:luipment
Program
& Admin
$1,280.70
$1,000.00
$11,373.68
CERT TOTAL $13,654.38
Page A-3
PARTNERSHIPS WITH THE VOLUNTEER COMMUNITY: Describe what roles volunteers and
voluntary agencies currently play in your emergency preparedness and response program. Do you have a
Volunteer Coordinator in your jurisdiction? Also indicate your plans for increasing opportunities for
volunteers and voluntary agencies.
The city of Columbia Heights relies on volunteers in the community for a variety of
services. The police department utilizes adult volunteers through the Police Reserve
Program to assist with vehicle tows, prisoner transport, and a variety of other low risk
activities. High school students volunteer through the Police Explorer program and assist
with traffic control at parades and other special functions. The Senior Volunteer Program
has utilized retired seniors who volunteer their,time at the police department assisting with
clerical and other duties. Currently there is no Volunteer Coordinator, as each department
within the city has handles personnel assignments related to the various volunteer programs
under their control.
Future plans include collaborating with adjoining communities to develop a Secondary First
Responder Program that will consist of volunteers from the CERT programs of participating
communities. Their information will be combined to form a database of CERT personnel
with particular training and skills that can be quickly identified and drawn upon by all
participating communities in an emergency. This will increase exponentially the available
resources from what would otherwise be available if each community were to operate
independently. This implementation is currently underway.
PROGRAM SUSTAINMENT - Describe how your jurisdiction plans to continue support for the Citizen
Corps Council and Citizen Corps programs after the grant program ends. Identify possible sources of alternate
funding or donations from local businesses, foundations and other sources.
The expansion of the CERT program to serve as a primary entry point for the multi-
jurisdictional Secondary First Responder Program ensures that Columbia Heights and other
participating agencies will have a vested interest in sustaining their CERT programs. The
Citizen Corps Council being established includes members of the business commnnity who
will assist in seeking private sector funding for the program. Additionally, Columbia
Heights and other cities involved will contribute personnel and other resources to maintain
required training of CERT personnel. The city has received past contributions from
organizations such as Lions, and VFW, and it anticipates this program will qualify for their
continued support as well.
2004 Citizen Corps Grant Application
February 9, 2004
Page A-4
VULNERABLE POPULATIONS/AREAS PRONE TO DISASTER OR EMERGENCY: From your
jurisdiction's hazard analysis, please identify any vulnerable populations (senior citizens, low income,
disabled, single parent, those for which English is a second language, etc.), and areas within the jurisdiction
that are especially vulnerable to emergencies/disasters (floodplains, near nuclear power plants, major
transportation routes, airports, etc.). Estimate how many vulnerable people or people in disaster/emergency
prone areas may benefit from your proposed program(s).
The City of Columbia Heights, a first ring suburb of Minneapolis, has two major routes into
Minneapolis (Hwy 65 and Hwy 47), with Interstate 694 running along the northern border.
The primary water reservoir for the City of Minneapolis sits entirely within Columbia
Heights, and construction of a new secondary reservoir on the city's eastern border is
nearing completion. The city has a number of industrial districts, one of which includes a
propane gas storage and processing facility. The city also has a senior residential high-rise.
2004 Citizen Corps Grant Application
February 9, 2004
Page A-5
Attachment 1 - Citizen Corps Council Narrative
Currently the various organizations represented are as follows:
Columbia Heights Police Department
Anoka County Sheriff's Office
City Attorneys Office
Anoka County Corrections
Anoka County District Court
Columbia Heights Public School District
Columbia Heights buSiness community
Columbia Heights religious community
This coalition has been active in determining the course of public safety initiatives for a
number of years and is therefore well positioned to take on the additional duties of
Citizen Corps Council. These duties wonld include the following:
Review current Citizen Corps programs and proposed changes, and make
recommendations.
Serve as a conduit through which information on initiatives for volunteer recruitment,
education for disaster preparedness, and related issues can be quickly dispersed'
throughout the community.
Identify and explore .options for on-going fnnding necessary to maintain or increase
programs as needed.
· ,cv,~w p~upusa,s ~or ne~v programs and initiatives developed to meet the changing
security and public safety needs of the community.
Page A~6
Offer a diverse perspective on current issues facing the community and identify potential
threats and targets that might need attention.
The coalition will increase its number of meetings from bi-annually to quarterly so as to
allow adequate time to discuss and act upon the various issues that come before it.
Since the duties of the Citizen Corps Council are being absorbed by an active coalition
that was previously established, and since this Coalition is comprised of volunteers from
throughout the community, there are no significant costs projected at this time.
The time line for the Citizen Corps Council to be established as an adjunct of the
Columbia Heights Juvenile Crime Enforcement Coalition is projected to be one month.
Starting in March, 2004 coalition members will receive information related the proposed
expansion to include the additional duties. This will include an overview of the Citizen
Corps programs and their respective go.als. It will also include the current status of these
programs in the city, and current proposals that are planned. Starting in April, 2004, the
coalition will have its first official quarterly meeting to assess current and future
programs in accordance with its duties as Citizen Corps Council.
Attachment #2 - CERT Program Narrative
Proposed Additional Duties As Auxiliary First Responders
While CERT training will be beneficial to all members of the community in assisting
their families and their neighbors in an emergency, interested members meeting certain
minimal requirements will be included in an additional database so that they may be
called upon to assist public safety departments in the event of a nearby large scale event
that may not directly affect them.
Currently all local municipahties like Columbia Heights operate at minimal staffing
levels adequate to handle routine call loads, while utilizing mutual aid for Occasional
serious incidents of short duration that may occur. For small-scale, long-term incidents
greater than 8 hours, volunteer groups such as Police Reserve Units are often activated to
assist with such things as perimeter securityl
In the event of an incident occurring on a much larger scale, both in area affected and/or
time involved to control, contain and resolute, the available resources would be quickly
depleted, even if initi'ally sufficient for first response. In such an event, the value of even
moderately trained Police Reserve and Volunteer CERT units would increase
significantly as they are employed to assist full-time first responders with such things as
evacuation of i~ured, decontamination stations~ locating and securing e¥idence,
perimeter maintenance and myriad other assignments.
While many good Samaritans show up on the' scene of such incidents, there is a risk in
utilizing them as a resource since it is not possible to verify their fitness for any
assignment they might be given, nor is it possible to ensure adequate numbers will
respond to meet the need. This and other ancillary assig~unents would be a primary
responsibility of CERT persormel, a volunteer force of minimally trained citizens from
the community.
Training and Certification
Page A-7
CERT members wising to assist with these additional duties will have background
investigations in advance. They will be required to meet pre-defined minimal physical
requirements. In addition to the standard 7-Hour annual training and participating in the
annual exercise to practice their skills along side fitll-time public safety personnel, they
may be offered additional training related to these additional duties. Upon completion of
the training, those certified will receive an official photographed certification /
identification card.
Equipment
Equipment other than personal CERT kits would be maintained and stored by the city,
and would distributed to CERT teams when they report to a predetermined location after
being summoned to assist when an actual incident occurs. All non-personal equipment
will be collected upon completion of the CERT member's tour of duty, or transferred to
another CERT member who will be relieving them.
Such equipment might include hm~dheld radios, and first-aid equipment. CERT members
would use their personal vehicles to assist with transportation around an incident site, to
assist with blocking intersections, or as a place of shelter while maintaining a perimeter.
In such cases additional equipment would include magnetic door signage displaying
official insignia and amber dash-mounted strobe. This vehicle equipment would also be
retained by the government agency until needed, and transferred between CERT
members during an incident.
Summary
In addition to providing for an educated and self sufficient community in the event of a
disaster that overwhelms regular public safety services, the ability to mobilize a
significant number of minimally trained personnel will greatly improve the ability of
Columbia Heights to better handle large-scale events at a minimal cost. This relatively
minor investment at this time will greatly enhance the city's preparedness and security
for years to come.
Additional expansion of this enhanced CERT program to include surrounding
.communities, forming a much larger support network of CERT personnel that
participating communities can call upon, is one of the future goals of this program.
Page A-8
CERT Program Budget
Planning
Cost of 1 Sgt. For 40 Hrs.
* Est. Wage increase ap
$1,28O.7O
0.03
Public Education and Outreach
Misc. Advertising and recruitment
Training/Exercise/Equipment
Training:
2 officers for 60 hrs training pay (CERT Inst. training)
2 officers for 20 Hrs. at OT pay (CERT Training)
Equipment: Qty Unit Cost
CERT kits 30 $42.00
Barricade tape 10 $18.07
Halogen Dash strobe 10 $69.00
Suction cup mounts 10 $14.50
Magnetic signs 20 $42.95
ID cards 3'0 $8.00
Exercise:
· 2 officers at 40 Hrs. OT (Setup/Conduct/TakeDwn)
$1,000.00
$3,203.30
$1,598.56
$1,260.00
$18O.7O
$69O.OO
$145.00
$859.OO
$240.00
$3,197.12
Sub Ttl.
Sub Ttl.
$1,280.70
$1,000.00
Management / Admin. Costs
Misc. Mgt. And Admin Costs if any
Sub Ttl.
0
$11,373.68
Total Proposed Costs
Sub Ttl.
$!3 654.38
0
$13,654.38
page A-9
Contract # 2000-9675
ATTACHMENT B
FEDERAL AUDIT REQUIREMENTS
1. For subrecipients that are state or local governments, non-profit organizations, or Indian tribes
If the grantee expends total federal assistance of $300,000 or more per year, the grantee agrees to obtain either a
single audit or a program-specific audit made for the fiscal year in accordance with the terms of the Single
Audit Act Amendments of 1996.
Audits shall be made annually unless the state or local govermnent has, by January 1, 1987, a constitutional or
statutory requirement for less frequent audits. For those governments, the federal cognizant agency shall permit
biennial audits, covering both years, if the government so requests. It shall also honor requests for biennial
audits by governments that have an administrative policy calling for audits less frequent than annual, but only
audits prior to 1987 or administrative policies in place prior to January 1, 1987.
For subrecipients that are institutions of higher education or hospitals
If the grantee expends total direct and indirect federal assistance of $300,000 or more per year, the grantee
agrees to obtain a financial and compliance audit made in accordance with OMB Circular A-110 "Requirements
for Grants and Agreements with Universities, Hospitals and Other Nonprofit Organizations" as applicable. The
audit shall cover either the entire organization or all federal funds of the organization.
The audit must determine whether the subrecipient spent federal assistance funds in accordance with applicable
laws and regulations.
The audit shall be made by an independent auditor. An independent auditor is a state or local government
auditor or a public accountant who meets the independence standards specified in the General Accounting
Office's "Standards for Audit of Governmental Organizations, Programs, Activities, and Functions."
3. The audit report shall state that the audit was performed in accordance with the provisions of OMB Circular A-
133 (or A-110 as applicable).
The reporting requirements for audit reports shall be in accordance with the American Institute of Certified
Public Accounts' (AICPA) audit guide, "Audits of State and Local Govermnental Units," issued in 1986. The
federal government has approved the use of the audit guide.
In addition to the audit report, the recipient shall provide colmnents on the findings mad reco~mnendations in the
report, including a plan for corrective action taken or p!a_.nned and COlm_n_ents on the sta_nns of co~_~_'ective action
taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not should
accompany the audit report.
The grantee agrees that the grantor, the Legislative Auditor, the State Auditor, and any independent auditor
designated by the grantor shall have such access to grantee's records and financial statements as may be
necessary for the grantor to comply with the Single Audit Act Amendments of 1996 mad OMB Circular A-133.
5. Grantees of federal financial assistance from.subrecipients are also required to comply with the Single Audit
Act and OMB Circular A-133.
6. The Statement of Expenditures form cma be used for the schedule of federal assistance.
7. The grantee agrees to retain documentation to support the schedule of federal assistance for at least four years.
2004 Citizens Corps Program (05/04) Page B-1
Contract # 2000-9675
8. Required audit reports must be filed with the State Auditor's Office, Single Audit Division, and with
federal and state agencies providing federal assistance, within six months of the grantee's fiscal year end.
OMB Circular A- 133 requires recipients of more than $300,000 in federal funds to submit one copy of the audit
report within 30 days after issuance to the central clearinghouse at the following address:
Bureau of the Census
Data Preparation Division
1201 East 10th Street
Jeffersonville, Indiana 47132
Attn: Single Audit Clearinghouse
The Department of Public Safety's audit report should be addressed to:
Minnesota Department of Public Safety
Office of Fiscal and Administrative Services
444 Cedar Street
Suite 126, Town Square
St. Paul, MN 55101-5126
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Contract # 2000-9675
ATTACHMENT C
FEDERAL ASSURANCES
The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines
and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform
Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Common rule, that
govern the application, acceptance and use of Federal funds for this federally-assisted project. Also the
Applicant assures and certifies that:
1. It possesses legal authority to apply for the grant; that a resolution, motion or similar action has been duly
adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application,
including all understandings and assurances contained therein, and directing and authorizing the person
identified as the official representative of the applicant to act in connection with the application and to provide
such additional information may be required.
2. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a
result of Federal and federally-assisted programs.
3. It will comply with provisions of Federal law which limit certain political activities of employees of a State
or local unit of govermnent whose principal employment is in colmection with an activity financed in whole or
in part by Federal grants (5 USC 1501, et seq.).
4. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards
Act.
o
It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the
appearance of being motivated by a desire for private gain for themselves or others, particularly those with
whom they have family, business, or other ties.
6. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access
to and the right to examine all records, books, papers, or documents related to the grant.
7. It will comply with all requirements imposed by the Federal sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
8. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the
accomplishment of the project are not listed on the Enviromnental Protection Agency's (EPA) list of
Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication
from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing by the EPA.
It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a)
requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is
available as a condition for the receipt of any Federal financial assistance for construction or acquisition
purposes for use in any area that has been identified by the Secretary of the Department of Housing and
Urban Development as an area having special flood hazards. The phrase "Federal financial assistance"
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Contract # 2000-9675
includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or
grant, or any other form of direct or indirect Federal assistance.
10. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and
Historical Preservation Act of 1966 (16 USC 569a~ 1 et seq.) by (a) consulting with the State Historic
Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed in or eligible
for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part
800.8) by the activity, and notifying the Federal grantor agency of the existence of any such properties and
by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate
adverse effects upon such properties.
11.
12.
13.
14.
15.
16.
It will comply, and assure the compliance of all its sub-grantees and contractors, with the applicable
provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile
Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the
current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1;
and all other applicable Federal laws, orders, circulars, or regulations.
It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including
Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22,
Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems
Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities;
Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures
for Implementing the National Enviromnental Policy Act; Part 63, Floodplain Management and Wetland
Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs.
It will comply, and all its contractors will comply, with the non-discrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department
of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of
Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
In the event a Federal or State court or Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
It will provide an Equal Employment Opportunity Progrmn if required to maintain one, where the
application is for $500,000 or more.
It will comply with the provisions of the Coastal BanSer Resources Act (P.L. 97-348) dated October 19,
1982 (16 USC 3501 et seq.) which Prohibits the expenditure of most new Federal funds within the units of
the Coastal Barrier Resources System.
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Contract # 2000-9675
ATTACHMENT D
CERTIFICATION REGARDING LOBBYING
For State of Minnesota Contracts and Grants over $100,000
The undersigned certifies, to the best of his or her kmowledge and belief that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal, mnendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, A Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant; loan, or cooperative agreement, the undersigned shall complete and submit Standard Forrn-LLL,
Disclosure Form to Report Lobbying in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject
to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Organization Name
Name and Title of Official Signing for Organization
By:
Signature of Official
Date
2004 Citizens Corps Program (05/04) Page D-1