Loading...
HomeMy WebLinkAboutContract 1725 DA}-tI_G LN SHARI>LO\,V kND. UBAN CONSULTING PLANNERS LANDSCAPE ARCHITECTS 300 FIRST AVENUE NORTH SUITE 210 MINNEAPOLIS, MN S5401 612-339'3300 June 23, 2003 Mayor and Members of the City Council cio Mr. Bob Streetar, Director of Community Development City of Columbia Heights 590 40th Avenue North Columbia Heights, MN 55421 Re: Proposal to Update Planning Documents Dear Mayor and City Council Members: On behalf of Dahlgren, ShardloTM and Uban, Inc. (DSU), I would like to thank you for this opportunity to submit this proposal to provide consulting planning assistance to the City of Columbia Heights. The objective of the planning assistance will be to create and update planning and zoning application materials, templates for community development staff reports and communications with applicants, and a procedures manual for use within the Community Development Department. OBJECTIVE OF SERVICES DSU has been providing professional and knowledgeable assistance to Twin Cities communities for the past 27 years in the areas of planning and urban design. As a result of our experience, DSU is very familiar with the issues you are facing, and has the proven expertise to assist yOU in updating or creating the following documents: · Update Planning and Zoning Application Forms · Create Planning and-Zoning Application Instructions and Checklists · Create a Planning and Zoning Procedures Manual · Create a customized Planning Report template · Create a template Application Complete/Incomplete Letter · Create a Findings of Fact template KEY PERSONNEL Ciara Schlichting, Planner. Ms. Schlicting will be available to provide the consulting planning services described in the proposal and attend Planning Commission and City Council meetings as may be necessary. She currently provides consulting planning support to the City of Vadnais Heights, duties that include preparing zoning and code amendments and reviewing site plans, variances, plats, and lot split applications. Ellen Berkelhamer, AICP, Senior Planner. Ms. Berkelhamer will be available to provide additional planning support as may be needed on this project. She assists communities with comprehensive Mayor and Members of the City Council c/o Bob Streetar, Director of Community Development June 23, 2003 Page 2 planning, zoning analysis, site plan review, preparation of EAWs and AUARs, and other community development projects. SCOPE OF SERVICES Task 1. Update or Create Planning and Zoning Related Documents DSU will prepare drafts of the planning and zoning related documents listed under "Objective of Services" that are consistent with the goals and policies of Columbia Heights. Task 1. Cost Estimate - $2,500.00 Task 2. Review Planning and Zoning Related Documents with City Staff DSU will meet with Community Development Staff to review the draft planning and zoning related documents and discuss revisions. Task 2. Cost Estimate - $500.00 Task 3. Revise Planning and Zoning Related Documents DSU will revise the planning and zoning related documents based on discussions with Community Development Staff. Task 3. Cost Estimate - $1,000.00 Expenses The City will reimburse DSU for all direct expenses relating to the professional services described above according to the attached Standard Rate Schedule. These expenses may include mileage, delivery charges, reproduction charges, fax, long distance phone, and other typical and normal expenses associated with the planning work. Any unusual or large expenses will be approved in advance by the City Administrator. Renewal DSU reserves the right to renegotiate this contract after one year to account for revised billing rates. BILLING All costs incurred under any of the items in this contract will be payable to DSU upon receipt of a monthly invoice showing the work completed during the previous month and the cost of that work, including any expenses. A service charge of one and one-half percent (1.5%) will added to each invoice not paid within thirty (30) days. DSU is required to submit its monthly bill by the 5th day of the month. Invoices for service are to be submitted within sixty (60) days of the service performed and all invoices for services performed on an hourly basis shall include a description of the work performed, the amount of time spent, the name(s) of the person(s) performing the work, and the date the work was performed. Mayor and Members of the City Council c/o Bob Streetar, Director of Community Development June 23, 2003 Page 3 TERMINATION This contract may be terminated by thirty (30) day written notice of either the City or DSU. In the event of termination, the City agrees to pay DSU for the work completed and expenses incurred up to that point. Should you have any questions about this proposed scope of services, please contact John shardlow at 612-339~3300. Should the scope of services be agreeable to you, please sign and return one copy to us. We look forward to working with you. Sincerely, DAHLGREN, SHARDLOW, AND UBAN, INC.: ' hnWShardlo~,~te/'t:~~~' ~,~~/~~Cj~} ~ ~ Cifief Executa~,eASoL~er Date CONDITIONS AGREED TO BY THE CITY OF COLUMBIA HEIGHTS: ~y°r ~ {./0 '/D~e City Adn~nt~i~'ai~or" /D.~ Attachments: Standard Rate Schedule Billing Policy DAHLGREN, SHARDLOW AND UBAN, INC. STANDARD RATE SCHEDULE 2003 STAFF MEMBER Principal Market Analyst GIS Specialist GIS Technician Senior Planner Planner Landscape Architect CADD Specialist Draftsperson/Designer Administrative Accountant Administrative Assistant Outside Consultants Supplies Expenses Mileage Travel Time Over 1 Hour Expert Testimony Special Counsel Howard Dahlgren RATE $150.00 to $175.00 $75.00 to $125.00 $60.00 to $85.00 $45.00 to $65.00 $55.00 to $115.00 $40.00 to $80.00 $55.00 to $120.00 $50.00 to $75.00 $40.00 to $85.00 $40.00 to $65.00 $40.00 to $60.00 Cost Plus 5% Cost Plus 15% Cost Plus 15% $0.36 Per Mile 1/2 Hourly Rate Two Times Hourly Rate (4 hour minimum) $200.00 Past Due Accounts 1.5% Per Month