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HomeMy WebLinkAboutContract 1646MN DEPARTMENT OF CHILDREN, FAMILIES & LEARNING 1500 HIGHWAY 36 WEST ROSEV1LLE, MN 55113 GRANT CONTRACT/GRANT AGREEMENT ("Agreement") DISTRIBUTION OF COPIES Original - Department Grantee Department Accounting Unit State's Authorized Agent Department Budget copy Fiscal Year: 2002 ] CFDA #: 84.186 UFARS #: 04F433 I Vendor Number 200259187 00 TotalAmount of Grant: $ 150~000.00 Amount of Grant First Fiscal Year: $ 75,000.00 Object Code: .,~--~ aa [ ASE Account Dist # I Fund: Agency; Orgn: Appr: Amount: 300 E37 4145 438 Account Dist g 2 Fund: Agency: E37 Or~: ~ Appr: Amount: Account Dist ~ 3 Fund: Agency: E37 Or~: > Appr: Amount: Requisition Date:/a-/~-o~ Number: q~( EnteredBv~Oa,G,NAL~Oe~ ~rchaseOrder Date'~j /?C~ ~ ',~_ . Number~'~>~'] Si~ature: ACCOUNTING.~oi n~ c~IIOFFiCERnnFN , ~ividual si~ing certifies funds h~ve been encumbered as requi~ ~]~] A~~I ~ 16C]05. THIS AGREEMENT, which shall be interpreted pursuant to the laws of the State of Minnesota, between the State of Minnesota (STATE) acting through its Minnesota Department of Children, Families &, Learning (DEPARTMENT), and Columbia Heights, City of Recreation Department,, 530 Mill Street NE, Coiumbia Heights MN 55421 MN Tax ID. No. 680882 Federal Employer ID, No. 41-6005069 (GRANTEE), witnesseth that: WHEREAS, the DEPARTMENT is authorized to make a grant for the purpose of: Supporting community-based drug and violence prevention programs serving children and youth not normally served by state and lochl education agencies. Federal funding is available from the US Department of Education, Safe and Drug-Free Schools and Communities-Governor's Program. WHEREAS, GRANTEE prepared and submitted according to pertinent guidelines a proposal or a workplan for a grant for the above desired project; AND WHEREAS, GRANTEE represents that it is duly qualified, willing, and prepared to undertake and complete the project or work plan which is attached hereto as ATTACHMENT A (hereinafter "PROJECT"); WHEREAS, the DEPARTMENT and the GRANTEE desire to formally agree upon the performance of the PROJECT described herein; NOW, THEREFORE, IT IS AGREED by and between the parties as follows: TERMS OF PERFORMANCE. The objectives, scope, and methods of the PROJECT are stated in ATTACHMENT A the terms of which are incorporated herein. II. CONSIDERATION AND TERMS OF PAYMENT. In consideration of all services performed and goods or materials supplied by the GRANTEE pursuant to the Agreement, the STATE shall pay for all allowable costs incurred by the GRANTEE under the terms of this agreement, not to exceed ONE HUNDRED FIFTY THOUSAND AND 00/100 ( $ 150,000.00). , Matching Requirements: (If applicable). GR_&NTEE certifies that the following matching requirement for the Grant will be met by GRANTEE (fill in match amount or if none, enter none): 1. The GRANTEE agrees to provide the cash match of SNONE, which is required to be at least NONE% of the Total Project Cost. The GRANTEE will expend grant funds and required match allocated for this Project according to ATTACHMENT A. Reimbursement for travel and subsistence expenses actually and necessarily incurred by GRANTEE in performance of this Agreement will be paid provided that the GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than in the current "Commissioner's Plan" promulgated by the Commissioner of Employee Relations and GRANTEE will only be reimbursed for travel and subsistence outside the State of Minnesota if it has received prior written approval for such out of state travel from the STATE. III. D. The STATE shall make payment as stated in ATTACHMENT B, which is incorporated by reference herein. LIMITATION ON USE OF FuNDs. The use of these grant monies shall be limited to that portion of ATTACHMENT A funded under Clause I of this Agreement, and by any applicable state or federal laws. IV. AGREEMENT PERIOD. This Agreement shall be effective on January 1, 2002, or upon the date that the final required signature is obtained by the STATE pursuant to Minnesota Statutes section. 16C.05, subd. 2 whichever occurs later, and shall remain in effect until December 31,2003, or until all obligations set forth in this Agreement have been satisfactorily fulfilled, whichever occurs first. The GRANTEE understands that no work should begin under this Agreement until ALL required signatures have been obtained and GRANTEE is notified to begin work by the State's Authorized Representative. V. AUTHORIZED REPRESENTATIVES: STATE'S AUTHORIZED REPRESENTATIVE. The STATE'S authorized representative for the purposes of administration of this Agreement is Theresa Davis, or his/her successor, and has the responsibility to monitor GRANTEE's performance and the authority to accept the services provided under this Agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each payment request submitted for payment. GRANTEE'S AUTHORIZED REPRESENTATIVE: The GRANTEE'S authorized representative is Kelth Windschitl. If the Grantee's Authorized Representative changes at any time during this Agreement, the GRANTEE must immediately notify the STATE. VI. REPORTS. The GRANTEE, in the conduct of activities under this Agreement, shall submit such reports as may be required by written instructions of the DEPARTMENT within the times required by it. The DEPARTMENT shall withhold funding if reportng requirements are not met in a complete, accurate and timely manner, The GRANTEE shall present reports to the DEPARTMENT Commissioner (COMMISSIONER) or representative named in provision V. At the COMMISSIONER'S discretion, the reports may be presented at Departmental, legislative, other state agency, or public meetings where the GRANTEE shall be available to explain the PROJECT and to respond to questions. FINANCIAL AND ADMINISTRATIVE PROVISIONS. ALLOWABILITY OF COSTS. For federal funds, allowability of costs incurred under this Agreement shall be determined in accordance with the procedures and principles given in the federal publications "Office of Management and Budget" (OMB). For all funds, no claim for materials purchased in excess of budget categories or program services not specifically provided for in this Agreement by the GRANTEE will be allowed by the STATE unless approved in writing by the STATE. Such approval shall be considered to be a modification of the Agreement. There may be additional limitations on allowable costs. See "Other Provisions" in paragraph XX below. RECORDS. The GRANTEE shall maintain books, records, documents, and other evidence pertaining to the costs and expenses of implementing this Agreement to the extent and in such detail as will accurately reflect all gross costs, direct and indirect, of labor materials, equipment, supplies, services, and other costs and expenses of whatever nature. The GRANTEE shall use generally accepted accounting principles. The GRANTEE shall preserve all financial and cost reports, books of account and supporting documents, and other data evidencing costs allowable and revenues and other applicable credits under this Agreement which are in the possession of the GRANTEE and relate to this Agreement, for the period specified by Minnesota Statutes section 16C.05, subd. 5 and the respective federal requirements where applicable. All pertinent records and books of accounts related to this Agreement shall be preserved by the GRANTEE for a period of six years subject to the following criteria: 1. The six-year retention period shall commence from the date of submission of the final expenditure report; 2 VIII. IX. XI. XII. 2. If any litigation, claim or audit is started before the expiration of the six-year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. The GRANTEE agrees to cooperate in any examination and audit under the provisions of this paragraph. Co EXAMINATION AND AUDIT OF ACCOUNTS AND RECORDS. The DEPARTMENT or its representative or the federal administering department (when applicable) shall have the right to examine books, records, documents, and other evidence and accounting procedures and practices, sufficient to reflect properly all direct and indirect costs and the method of implementing the Agreement. The GRANTEE shall make available at the office of the GRANTEE at all reasonable times before and during the period of record retention, proper facilities for such examination and audit. STATE AND FEDERAL AUDITS. The books, records, documents, and accounting procedures and practices of the GRANTEE relevant to this Agreement shall be subject to examination by the State or federal-auditors, as authorized by law. Minnesota Statutes section 16C.05 subd. 5 requires the State audit clause be in effect for a minimum of six years, (see Paragraph VII, Clause B.) Federal audits shall be governed by requirements of federal regulations. If the GRANTEE (in federal OMB Circular language known as "subrecipient") receives federal assistance from the State of Minnesota, it will comply with the Single Audit Act of 1984 as amended and OMB circular A-133, "Audits of States, Local Governments and Non-Profit Organizations" for audits of fiscal years beginning after June 30, 1996; or The GRANTEE will provide copies of the single audit reporting package (as defined in A-133 section 320(c), financial statement audits, management letters and corrective action plans to the STATE, the Office of the State Auditor, Single Audit Division, or Federal Audit Clearinghouse in accordance with OMB A-133. EQUIPMENT. All equipment purchased under this Agreement shall be returned to the State by the GRANTEE upon termination of the Agreement at the discretion of the State. CANCELLATION. Ao This Agreement may be cancelled by the STATE or GRANTEE at any time, with or without cause, upon thirty (30) days' written notice to the other party. In the event of such a cancellation, GRANTEE shall be entitled to payment, determined on a pro rata basis, for work or services performed to the STATE's satisfaction. It is expressly understood and agreed that in the event the reimbursement to the State from Federal sources or appropriations by the Minnesota Legislature are not obtained and continued at an aggregate level sufficient to allow for the GRANTEE'S program to continue operating, the grant shall immediately be terminated upon written notice by the STATE to the GRANTEE. In the event of such termination, GRANTEE shall be entitled to payment determined on a pro rata basis, for services performed and liabilities already accrued prior to such termination. The STATE may cancel this Agreement immediately if the STATE finds that there has been a failure to comply with the provisions of this Agreement, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not .be fulfilled. The STATE may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. AMENDMENTS. Any amendments to the Agreement shall be in writing, and shall be executed by the same parties who executed the original agreement, or their successors in office. ASSIGNMENTS. The GRANTEE shall not transfer or assign to any party or parties any right(s), obligation(s) or claim(s) under this Agreement without the prior written consent of the DEPARTMENT. It is understood, however, that GRANTEE remains solely responsible to the STATE for providing the products and services described. LIABILITY. GRANTEE agrees to indemnify and save and hold the STATE, its agents and employees harmless from any and all claims or causes of action, including all attorneys' fees incurred by the STATE arising from the performance of the agreement by GRANTEE OR GRANTEE'S agents or employees. This clause shall not be construed to bar any legal remedies GRANTEE may have for the STATE'S failure to fulfill its obligations pursuant to this Agreement. XIII. OWNERSHIP OF MATERIALS AND INTELLECTUAL PROPERTY RIGHTS. XIV. XV. XVI. Intellectual Property Rights: The STATE shall own all rights, title and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Documents created andpaidfor under this Agreement. Works means all inventions, improvements, discoveries (whether or not patentable) databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes and disks conceived, reduced to practice, created or originated by the GRANTEE, its employees, agents, and subconfractors, either individually or jointly with others in the performance of this Agreement. Works includes "Documents". Documents are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, preparedby the GRANTEE, its employees, agents, or subcontractors in the performance of this Agreement. The Documents will be the exclusive property of the STATE and all such Documents must be immediately returned to the STATE by the GRANTEE upon completion or cancellation of this Agreement. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be "works for hire". The GRANTEE assigns all right, title, and interest it may have in the Works and the Documents to the STATE. The GRANTEE must, at the request of the STATE, execute all papers and perform all other acts necessary to transfer or record the STATE's ownership interest in the Works and Documents. Obligations 1. Notification: Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the GRANTEE, including its employees and subcontractors, in the performance of this Agreement, the GRANTEE will immediately give the State's Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure thereon. Representation: The GRANTEE must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the STATE, and that neither the GRANTEE nor its employees, agents, or subcontractors retain any interest in and to the Works and Documents. The GRANTEE represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property of other persons or entities. Not withstanding Clause XII, the GRANTEE will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless the STATE, at the GRANTEE's expense, from any action or claim brought against the STATE to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. The GRANTEE will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including but not limited to, attorney fees. If such a claim or action arises, or in the GRANTEE's or the STATE's opinion is likely to arise, the GRANTEE, must at the STATE's discretion, either procure for the STATE the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of the STATE will be in addition and not exclusive of other remedies provided by law. PUBLICITY. Any publicity given to the program, publications, or services provided resulting from this Agreement, including, but not limited to notices, informational pamphlets, press releases, research, reports, signs and similar public notices prepared for the GRANTEE or its employees individually or jointly with others or any subgrantees, shall identify the STATE as the sponsoring agency. The publicity described may only be released with the prior approval of the State's Authorized Representative, or as described in Attachment A. GOVERNMENT DATA PRACTICES. The GRANTEE and the STATE must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the STATE under this Agreement, and as it applies to all data created collected, received stored, used, maintained or disseminated by the GRANTEE under this Agreement. The civil remedies of Minnesota Statutes section 13.08 apply to the release of the data referred to in this paragraph by either the GRANTEE or the STATE. If the GRANTEE receives a request to release the data referred to in this paragraph, the GRANTEE must immediately notify the STATE. The STATE will give the GRANTEE instructions concerning the release of the data to the requesting party before the data is released. WORKERS' COMPENSATION: GRANTEE certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The GRANTEE's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 4 XVII. ANTITRUST: GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this Agreement resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XVIII. GOVERNING LAW, JURISDICTION AND VENUE. Minnesota law, without regard to its choice-of-law, provisions, governs this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. XIX. ASSURANCES. A. The GRANTEE shall comply with all applicable federal, state and local laws, ordinances, rules and regulations in the performance of this project. B. For Agreements involving grants of federal funds, the following also apply: 1. If this Agreement involves an award of $25,000.00 or more, GRANTEE certifies that it has complied with the provisions of the Drug Free Workplace Act of 1988, P.L. 100-690. 2. If applicable, GRANTEE agrees that it shall provide the certification required by 34 C.F.R. Part 85 C. Requirements of Appendix A of this Agreement. XX. OTHER PROVISIONS. Other provisions to this Agreement, if any, are: The Department of Children, Families and Learning will fund $ 75,000.00 of the total amount identified in the grantee application (Attachment A) in fiscal year 2002. Fiscal year 2003 funding is contingent upon continued program appropriations determined by the 2002 Minnesota Legislature. FEDERAL REGULATIONS, GUIDELINES AND LITERATURE This program is governed by ESEA, Title IV, Part A, S ubpart 1, sections 4011-4118, as amended, PL 103-382, 20 USC 7111-7118, EDGAR (34 CFR 76, 77, 79, 80, 81, 82 and 85) and non-regulatory guidance. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed, intending to be bound thereby. APPROVED: GRANTEE: GRANTEE certifies that the appropriate person(s) have executed the Grant Contract on behalf of the GRANTEE as required by applicable articles, by-laws, resolutions, or ordinances. (If a corporation, two MINNESOTA DEPARTMENT OF CHILDREN, FAMILIES & LEARNING By: Title: ORIGINAL SIGNED B¥i KAREN CARLSON ASS!STANT By: Title: Date: APPENDIX A - CERTIFICATION CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 34 CFR Part 82, "New Restrictions on Lobbying," and 34 CFR Part 85, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Education determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 34 CFR Part 82, for persons entering into a grant or cooperative agreement over $100,000, as defined at 34 CFR Part 82, Sections 82.105 and 82.110, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person tor influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under'grants and cooperative agreements, and subcontracts) and that ali subrecipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MA'I'rERS As required by Executive Order 12549, Debarment and Suspension, and implemented at 34 CFR Part 85, for prospective participants in primary covered transactions, as defined at 34 CFR Part 85, Sections 85.105 and85.110-- A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 34 CFR Part 85, Subpart F, for grantees, as defined at 34 CFR Part 85, Sections 85.605 and 85.610 - A. The applicant certifies that it will or will continue to provide a' drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a cdminal drug statute occurring in the workplace no later than five calendar days after such conviction; ED-01638-11 6 Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: Director, Grants Policy and Oversight Staff, U.S. Department of Education, 400 Maryland Avenue, S.W. (Room 3652, GSA Regional Office Building No. 3), Washington, DC 20202-4248. Notice shall include the identification number(s) of each affected grant;. (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, cot~nty, state, zip code) DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 34 CFR Part 85, Subpart F, for grantees, as defined at 34 CFR Part 85, Sections 85.605 and 85.610- A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Director, Grants Policy and Oversight Staff, Department of Education, 400. Maryland Avenu'e, S.W. (Room 3652, GSA Regional Office Building No. 3), Washington, DC 20202-4248. Notice shall include the identification number(s) of each affected grant. Check [ ] if thera are workplaces on file that are not identified here. ED-01638-11 -/ Attachment A PREVENTION & INTERVENTION FUNDING APPLICATION COVER SHEET CONTRACTING AGENCY CONTACT AGENCY & ADDRESS: (if different) City of Columbia Heights Recreation Department 530 Mill Street NE Columbia Heights, MN 55421 Director Name and Title: Contact Name and Title: Keith Windschitl, Recreation Director Cindi Willprecht, Youth Enrichment Coordinator/Grant Manager Telephone number: Fax number: Telephone number: Fax number: 763-706-3732 763-706-3731 763-706-3736 763-706-3731 e-mail: keith.windschitl(~ci.columbia-heights.mn.us MN Tax ID#: 680882 e-mail: cindi.willprecht~ci.columbia-heights.mn.us Federal Employer ID#: 41-6005069 CHECK THE FUND CATEGORY YOU ARE APPLYING FOR AND FILL IN THE AMOUNT REQUESTED DAbused Children Program $ [] Adolescent Parenting $ X After School Enrichment $150,000.00 DChildren's Trust Fund $ DCommunity Crime and Drug Prevention (specify one category) D Community DYouth DYouth Public Housing After School Program D Juvenile Assessment Centers $ DMale Responsibility & Fathering $ DParenting Time Centers $ DRestorative Schools $ DSexual Violence Prevention Partnerships $ DCombined Application (Integrating Adolescent Parenting, and/or Children's $ Trust Fund, and/or Male Responsibility and Fathering PROJECT INFORMATION List the county or counties this project primarily serves: Please check as many as apply: Establishment of a new program Anoka County Expansion of an existing program X Continuation of an existing program for which current funding is no longer available Projects that are city or neighborhood-based should name them below: State Legislative District City of Columbia Heights Numbers: 52A Project Summary: Describe the scope, targeted population and intended impact of your project The Columbia Heights After School Enrichment (CHASE) Program is designed to connect at- risk youth ages 9-13 with their community by including them in meaningful activities that enhance self esteem, foster positive values and develop constructive leisure and academic skills primarily through after-school, non-school day and summer programs. Prevention & Intervention Funding 2001 2 PROJECT OVERVIEW FORM 3 Needs Assessment/Planning Process: The CHASE Collaborative has been in existence since 1996 and is currently in its fifth year of offering enrichment programming for youth ages 9-14. In the beginning, the CHASE Steering Committee conducted extensive surveys among students, parents, and staff of local youth serving agencies. The results of this needs assessment showed a strong need for after-school, non-school day, and summer programs which focused on enrichment over recreation, were affordable, included transportation, and which were appealing to youth in grades four through eight. Since the initial needs assessment the CHASE Collaborative has strove to provide programs that meet the changing needs of youth in our community. We continually look at a variety of information obtained through the city, the county, and the school district to see if the needs of the community are being met. Monthly CHASE Youth Council meetings are also critical to see if CHASE programs are moving in the fight direction. Input received from youth is highly valued in all program planning. The CHASE Youth Council was established in order to give youth a voice in what programs are offered. They are given the opportunity to develop leadership and responsibility within themselves, as well as leam valuable communication skills. Columbia Heights 2000 Residential &ud¥ The City of Columbia Heights also completed a 2000 Residential Study, which was completed by Decision Resources, Ltd in January 2001. The results of a telephone survey of 400 randomly selected residents were quite revealing. In general, random samples such as this yield results project able to the entire universe of Columbia Heights residents within +/- 5.0%. Questions regarding city character, quality of life, schools, public safety, crime, communication, residential demographics, direction of the city, programs and services offered were a few of the main issues making up this study. The results of this community wide study were reviewed and needs and findings were used to help plan the CHASE objectives. In the City of Columbia Heights 2000 Residential Study, citizens were asked what the most serious issue facing the City. Residents were given a list of public safety problems and asked which response they consider the greatest concern in Columbia Heights. Not surprisingly the most common response was juvenile crime and vandalism (Twenty-six percent of those polled). One goal of the CHASE program is to steer youth and help shape them into strong, value oriented individuals who are life long learners. We want the residents within the community to see our youth doing positive, worthwhile activities. CHASE programs continually strive to see that this goal is accomplished. Several of our programs throughout the years have been nominated for statewide awards and been written up in our local newspapers for the great accomplishments the youth in Columbia Heights have done. Juvenile crime has continued to be a challenge for the community. However, since the inception of the CHASE Collaborative, juvenile arrests have decreased an average of 32.4% over this five-year period. According to figures obtained from the Columbia Heights Police Department (which provides police services for both Columbia Heights and Hilltop), the number of arrests involving juveniles has gone down over the past two years. Juvenile arrests in 2000 were at the second lowest level in the past 10 years with 2001 figures looking to be even lower. The total number of juvenile arrests in 1999 is not available (210 to date ~n May, 1999), the total in 2000 was 350 arrests, and to date in May 2001 there has been 160 juvenile arrests compared to 212 arrests in 2000. Obviously CHASE programming cannot take sole credit for a decreased juvenile crime rate, however, we know offering quality enrichment activities for our youth does make an impact. In the Columbia Heights 2000 Residential Study, thirty-one percent of those polled said that there were areas in the community where they did not feel safe. Since the poll was taken, there has been three shootings in the area. This has only increased this feeling among the community. Unfortunately, youth are not immune to these issues, or to the fear of ones safety. Gun threats at teen events, and the media's glamorization of recent shootings in the community, exemplifies the need for further established safe and rewarding programs that provide positive experiences for the youth in the community. According to the City of Columbia Heights 2000 Residential Study, twenty-four percent of the households in Columbia Heights contain school-aged children. This data is consistent with the 2000 U.S Census. The annual household pre-taxed income was $44,750.00. However, according to the 1995 Anoka County Housing Study, 575 Columbia Heights families live below the poverty income level, or 8.5%, of the general Columbia Heights population live at or below the poverty line. Worse, data shows that 16.4% of our children live at or below the poverty line, as compared to 11.3% average for the rest of the metropolitan area. With this picture expanded to include those living at or below 200% of the poverty income level (which is the level often used to determine eligibility for several social services programs) Columbia Heights has 4,045 or 21.4% of the population who are eligible for assistance and/or social service programs. School District Data Columbia Heights ISD #13 in June 2001 has provided the following data: · Approximately 180 families in the Columbia Heights School District live in Section 8 housing. · Between 38-40% of the student in grades 4-8 receive free or reduced lunches · The average mobility rate for ISD #13 averages between 28-31%. This means that on October 1, 2000, between 28-31% of the students were living somewhere different from the previous October 1. The average mobility rate for Minnesota is 17.2%. · In grades 4-8, 13.5% of the students are enrolled in special education programs. · District wide ESL students total 10% of the student population. · 38 different dialects are spoken in ISD #13 schools · Approximately 31% of the students live with only one parent, 11% live with a parent and step parent, 6% live in some a joint custody arrangement, 6% live in some other non-traditional housing arrangement (i.e.: foster care, raised by grandparents). · The area has a many "working poor" families who cannot afford after-school care for their middle school age children, and who subsequently are home alone during much of the critical after-school hours. The middle school staff reports that significant numbers of students hang around the school both before and after the regular school day because no one is at home to care for them. The State of Minnesota's 8th grade skills test, started in 1996 as a part of the new Minnesota Graduation Rule, represents the minimum standard for what students must know in reading and math in order to receive a high school diploma. In the past four years, the scores for the reading portion of this test have climbed up from 37% of students not passing to between 22-29% of 8th graders not passing. The math portion of the Basic Skills test is a different story. The percentage of students who do not pass this has remained at 37% (climbing to 33% not passing in the 98-99 school year).. Based upon this needs assessment, requests for proposals are sent out to the youth serving agencies who have a presence in the city. The CHASE Collaborative has used the mini-grants process where interested youth serving organizations complete an application request to the Steering Committee for funding. We send notices to all prior grant recipients notifying them of the upcoming funding schedule and the process they need to follow to gain funding for their program(s). We also send similar notices to all school district employees who work with children in the grant age range inviting them to submit proposals to the Steering Committee for the upcoming year. Funding opportunities are also publicized via the city newsletter, community access television, mailings to local youth serving agencies, and by local newspaper press releases. Copies of all submitted mini-grants are distributed to members of the Steering Committee for review prior to the monthly meeting. Members are encouraged to review these mini-grants and rate them using a standard scoring form. At the Steering Committee meeting, mini-grants are discussed and an average of all rating forms is tabulated. Ratings are applied to programs based on how they meet the CHASE programs mission and goals, cost effectiveness, transportation needs, location of program, and desirability to the area youth. Scores which do not meet the minimum average score are put on hold, asked to be resubmitted or are denied. For grants that are approved, a contract is developed and the necessary paperwork is begun. Conflict Of Interest A member of the Steering Committee of CHASE employee may not participate in, or vote on, a decision of the steering Committee relating to an organization in which the member or employee has either a direct or indirect personal financial interest. While serving on the Steering Committee, a person shall avoid a potential conflict of interest. A conflict of interest exists when: you have been involved in the submission of the application for funds; · you or a family member are employed by the organization that will provide the programming funded through the grant; · you are involved in the governance of the applicant/program agency; · you have a financial interest in the funding of the applicant/program agency; · current or historical circumstances exist that would hinder your ability to objectively make a decision. Grievances When there is a dispute over a funding decision, applicants may file a grievance. When a grievance is received by either the Steering Committee or Grant Manager, it is passed on to the Grievance Officers. It is the duty of the Grievance Officer(s) to receive any and all grievances against the Steering Committee, notify the Steering Committee of any and all grievances received, evaluate all documentation related to the grievance, provide the Steering Committee with a recommended course of action to address the grievance, and to maintain adequate correspondence between the Steering Committee and complainant regarding the grievance. Should one of the Grievance Officers have a potential conflict-of-interest regarding a grievance, that member shall excuse himself or herself from the grievance procedure, an.d the Chairperson shall assume that position. If the Chairperson also has a potential conflict-of-interest, the Secretary shall excuse himself or herself fi'om the grievance procedure, and the Steering Committee shall appoint another member to fill the remaining position. Scope of the Project: · Increase the number ofat-riskyouth participating in adult supervisedprogramming CHASE staff and Columbia Heights Recreation Department staff will collaborate to track the participation levels of youth in the community as it relates to CHASE activities. This database will be compared to previous and current databases to track how many students are registering for programs, whether they have registered for additional programs and the frequency of attendance. In the last five years, the juvenile crime rate has decreased 32.4%. Reducing the juvenile crime rate in our community CHASE staff will work with the Columbia Heights Police Department to track the rate of arrests for juveniles on a monthly, quarterly and yearly basis. Particular effort will be made to track the arrest rate among the 9-13 year-old youth population instead of the all- inclusive "under age 18" bracket. In addition, CHASE staff will meet with designated members of the Police Department to see if any trends are developing, and to brainstorm what additional programs might be needed to assist in reducing the crime rate. Increase the number of youth engaged in community service CHASE staff will monitor the level of participation in each of its programs that include a community service component (i.e. Teen Toyworks, TNT, YES). For those programs that do not include community service, efforts will be made to develop projects that encourage community service, which fit into the overall design of the program Increasing the skills of youth in computers, the arts athletics and other enrichment In those programs that actively seek to improve the skills of youth in computers, the arts, athletics, and other enrichment activities, CHASE will administer a pre-test (either written, oral or physical) to determine the current skill level of students. Following those activities, similar post-tests and evaluations will be administered to determine the level of improvement. Recruitment Participants will be recruited for CHASE programming through the city newsletter, local newspapers, fliers and handouts given out at school, a CHASE representative attending "Back to School Night" at the local schools, community access television, the City of Columbia Heights web page, social workers, teachers, and school administrators will also recommend students to certain programs. Throughout all of the programs, transportation always has been an issue. Through past experience we have found five ways to tackle this situation. o The Columbia Heights School District has been extremely cooperative in allowing us to contract with them for use of district owned buses and staff drivers. Unfortunately, we are no longer able to get busing at the cost of the drivers' wages as before,.but still are able to contract with them at a reduced rate. The Columbia Heights Recreation Department has its oxvn 15-passenger van which will be made available to the CHASE program at no cost for student transportation. This allows us to do some smaller service trips with our programs, as well as provide a means of expanding some of our field trip class sizes without having to arrange for another bus. For the Emma B. Howe YMCA's rock climbing and Y's Start classes, students have been picked up from Central Middle School, transported to the class site and delivered directly to their homes by YMCA staff using the organization's 15 passenger vans. We have also contracted bus services with the Fridley Voigts Bus Company when the school district buses are not available. CHASE has been able to negotiate lower bus rental rates for our programs. They have been honored hy our community organization, .Values First, as a business that is committed to the community. The Emma B. Howe YMCA and the Columbia Heights Recreation Department will team up and collaborate by using both organizations vehicles. This will allow us to accommodate more youth into our programs. Services to be provided Windsock East- After school hangout for 4th-5th graders that provides homework help, enrichment and recreational programs. Windsock East began in 1996 and is mn entirely by Community United Methodist Church volunteers. This is a group of 15 retired church members devoted to make a difference in the community and help unite the generation gap in the city. This program averaged 30 participants on a weekly basis during the 2000-2001 school year. If funding is continued this program will hire on a staff person to run sports activities, and to accommodate additional participants. Plans on expanding this program to meeting twice a week is also planned. One day will be focused as a "quiet day" with homework help, movies, reading time, the other day will include field trips, speakers, crafts, and games. Homework Help Lab (Elementary School)- A before and after school homework help lab for 4th-5th graders at three elementary schools. Originally developed at one elementary school, this program has grown to incorporate all three elementary schools in the district. This past year each school offered a lab three days per week. Each site averaged 30 children per day. Teachers who have students who are struggling academically, or need help in a various disciplines are referred to and encouraged to attend the homework lab sessions. Homework Help Lab (Middle School)- a before and after school homework help lab for 6-8th graders. This program was developed and led by licensed teachers at Central Middle Schooi during the 1996-1997 school year. Staff is available to assist students with their homework problems before or after school four days/week. During the 2000-2001 school year an average of 27 students attended per day. It is co-sponsored with the Century 21 grant through ISD #13 Community Education. ESL Homework Lab (Middle School)- an after-school tutoring program for ESL students. This program was developed during the 2000-2001 school year because the need for this type of program is so strong. It is co-sponsored with the Century 21 grant through ISD # 13 Community Education. An average of 30 students per day attended this program during the 2000-2001 school year. Rock Climbing Club- a rock-climbing skills class for 6th-8th graders at the YMCA. For the past five years, the YMCA has offered beginner and advanced level climbing classes for 15-25 at-risk youth each year. Not only does this program develop a skill but it also promotes teamwork and leadership development. Participants are transported by the YMCA to site location and dropped off at home at the programs conclusion. Y's Start- an after-school service and leadership development program for at-risk youth. CHASE and the NE YMCA work together to identify at-risk youth in need of leadership skills. The YMCA staff then provides leadership classes and activities, which promote teamwork, service to the community, leadership development and build other useful skills. Teen Toyworks- a service learning program for 6th-8th graders. Participants meet after school, once a week to learn the valuable gift of community service through their involvement with organizations such at Children's Hospital, the Alexandra House for Battered Women, Crestview Nursing Home, Southern Anoka County Assistance, March of Dimes-Walk America as well as others. The MN Governor's Office, the National Youth Leadership Council, and the MN Office of Citizenship and Volunteerism have honored Teen Toyworks for the service they have put into the community four years in a row. Theater in the Park (winter or spring performance)- a creative arts drama club for 3rd-5th graders. The program just grows and grows. The summer programs are so popular that we also hold a session during the school year. During this time students can choose to prepare for a group performance or choose to do a skit all of their own. PuPpet Wagon- a traveling puppet wagon visits area parks throughout the summer, with students in th th · · , 4 -8 grades presenting puppet shows to preschool and early elementary school-aged chddren. It s hard work, but they love to utilize their creative talents and hone in on the characterization of the puppets. The summer recreation department program has been such a success that we plan on expanding and providing monthly puppet shows to organizations and civic groups in the community throughout the school year. Intramurals- an after school intramural program at Immaculate Conception School. This is a private catholic school in our community that relies totally on church funding. Funding was drastically cut from their athletics budget when they came to CHASE. A program with over 50% of the student body participating on a regular basis, the CHASE Collaborative awarded funding to continue this well- established program. Teen Nights- a quarterly, Friday night hangout for 6th-sth graders that includes a disc jockey, karaoke, games, movies, and snacks. In the fall of 2000 Teen Night began with a bang with 281 youth attending. A total of four events were held last year, with each one growing in the number of participants involved with our maximum participation being 383 youth. Parent and community volunteer chaperones have not only made this event possible, but also help keep expenses down in order to offer more Teen Nights throughout the year. Non-School Day Trips- field trips and programs offered on days when school is not in session. Examples of these extremely popular trips include: skiing and snowboarding trips, swimming at local pools, bowling, roller-skating, movies, trips to Camp Snoopy, Underwater World, the Science Museum, and The Children's Theater. Attendance ranges from 40-100 participants. Holiday Crafts/After School Crafts- back by popular demand. Requests were received to hold holiday or after school crafts classes. In 2000-2001 two sessions were held with 21 and 14 participants attending each respectively. Cable Quarterly News Show- for 6th-8th grade youth, a chance to learn how to understand how media works. Participants will work to create a quarterly news show on events or current issues happening in Columbia Heights, with help of community access television staff (AT&T Broadband). Participants will learn how to interview, how the media works, how to use a video camera and editing machine. They will also get experience speaking in front of people. Note that the stafftime for this program will be designated out of salaries in existence. No CHASE funding will go towards staffing. Teen Read Week- an annual nation wide event put on by public library system to encourage reading among adolescents. CHASE and the Columbia Heights Public Library will sponsor this weeklong event held in October. Highlights of this program include a judged writing contest, with prizes and awards being handed out to participants, as well as possible guest author appearances. Youth Enrichment Season (YES)- is a summer park program for 4th-5th graders. This program is offered at two sites and accommodates up to 25 youth at each site. At-risk youth are recruited and referred to this program with the help of an Anoka County Social Worker. Teens 'N Togetherness (TNT)- is what we like to call it. This program offers a mix of arts and crafts, sports, community service, and skill development. Based upon the high demand of this program for 6th -8th graders a second site was proposed. Overall demand however insisted that we still expand, but continue to hold TNT at only one location. What we have done is added an additional 2-3 staff and divided the group into to sections. Theater in the Park- The large program has expanded to ensure all participants get one on one attention and skill development. In the summer of 2000 and 2001 a beginner and advanced program was offered to accommodate all the youth and meet their skills development. In the summer of 2000, 27 youth participated in the two programs. This summer we no longer have an outdoor band shell to perform in. We have now moved inside, kept the same name, and the success continues to grow. Moonshoe Theater- as students graduate from our Theater in the Park program they move into this middle school theater group. Each year the numbers grow and students become more skilled. In this program, participants are introduced to all aspects of production including set design, directing, stage setup and lighting. We hope that this program leads to being a feeder program in upcoming years where high school students will come back and mentor the young aspiring actors and actresses. Adventure Week- a collaborative effort with the YMCA providing youth with some "adventurous activities". This program will promote skill development in areas such as rock climbing, swimming, and canoeing. It will challenge participants to use teamwork and will also develop leadership skills. Craft Camp- Two, weeklong craft camp sessions are held each summer. This allows time for youth to create more advanced projects and enhance life skills such as sewing and woodworking. Over the past two summers a total of 69 youth have participated. Sports of All Sorts-Two, weeklong sports camp sessions are held each summer. Each day of the camp concentrates on a different sport, allowing children to get a chance to play a variety of sports. Each day skills and instruction is given to the particular sport ending with a game or scrimmage. Cable Camp- a two weeklong camp teaching participants the making of a video. Youth in 6th-8th grades learn to use video equipment and shoot footage to make a short documentary on a pre-chosen topic. Participants learn technical and computer skills, leadership, and teamwork as well. Summer Lock-In- an annual summer event that keeps growing in the number of participants. It is a time when many youth get connected with one another and the staff on a much deeper level than they can at a three-hour program. It is also a great way to recruit more kids to join our summer day programs. Since 1999, the number of participants has doubled from 25 to 53 kids attending. Wild Wednesday Excursions- this is a program for 4th-8th graders that is highly in demand. Each summer CHASE offers eights Wednesday outing to various destinations throughout the metro area, and each trip always fills to capacity (averaging 91 participants on each trip). Potential trips include Valleyfair, Cascade Bay Water Park, Elm Creek Park Reserve, St. Paul Saint's games, and the Science Museum of Minnesota. High Adventure Camping- this 3-day 2-night annual excursion continues to provide at-risk youth a camping experience, which promotes teamwork, leadership and an opportunity to learn new skills such as canoeing, cooking, and setting up camp. This year 30 youth will get the chance to try white-water rafting on the St. Louis River in Carlton, MN. Highland Summer Program- working in conjunction with the Anoka County Social Worker, this is a summer day program that targets up to 40 at risk youth (particularly those children with behavior problems) in 4th and 5th grades. This program is co-funded with grant funding obtained by Anoka County and provides guest speakers, study skills, behavior management skills, arts and crafts, and athletic/activity programming through the YMCA. LIBRA.- the brain child of the Columbia Heights Library's Children's Librarian and two librarians in Anoka County aimed at increasing reading in elementary m~d middle school students throughout the summer months. Since its inception in the summer of 1999 the program has grown by over 100%. The circulation of juvenile reading materials has increased over 100% as well, and has lasted over a year! The program is such a success that is growing at the county level too. CHASE funds will be used to target the middle school population and encourage participation. The middle school librarian, Title 1 teachers, and staff recruit youth needing help with reading skills to join the program. Athletic Camps- CHASE staffworks with the Columbia Height Recreation Department's athletic staff and school district staff to identify at-risk youth and engage them in athletic skill'development camps and programs during the school year. Traveling Sports Camp- the traveling sports clinic makes a stop at each summer playground program once a week. CHASE works with the Columbia Heights Recreation Department Athletic Coordinator to develop a clinic that will feature one or two sports weekly. Each week coaches will instruct students in proper skill development ending with a citywide skills competition. Objectives: To accomplish our organizations mission and goals, we first must understand the community as a whole. While residents in the community enjoy the benefits of being a first-ting suburb, they also must deal with the challenges that come with it. The city has straggled to adjust as the population has shifted from a primarily older, Caucasian community to one that is more diverse in age and ethnic background. We have also struggled with an increased dependence on social services and a rise in the number of families living in poverty, as well as an increase in vandalism and crime involving juveniles. In order to increase the number of at-risk youth participating in programming we must make a connection with them. By making the programs known to all students, giving the youth input into what programs are offered for them, as well as give the kids a name and recognizable face to see by personally inviting these youth to participate. We want to provide them with a safe, fun environment where all participants are able to succeed. Each year the number of participants in CHASE programs grows and we hope with additional funding we will be able to continue this trend. Continued efforts in reducing the juvenile crime and vandalism rates in Columbia Heights are needed. We have been very successful in decreasing the juvenile crime rate thus far, but we feel more can be done. According to our needs assessment, the community vies this as a real concern. CHASE wants youth in our community to be recognized for the wonderful things they have and can accomplish. By focusing on positive behaviors and providing rewarding opportunities for youth to be actively involved, as well as offering more activities during the times when youth are outside of school, we feel we will be able to make further strides at this hoped outcome. Offering additional programming and expanding of current programs will enable us to continue to increase skill development in youth and prepare them for the future. Programming involving computers, scanners, digital cameras, video recording, athletics, and the theatrical arts will be built upon existing programs. Pre and Post testing will be applied to see what skills the youth are learning, retaining, and need additional help on. Skill development is crucial for youth especially relating to technology. Many families in our community cannot afford computers or other media, which is crucial to prepare children for the future. CHASE wants more youth to be exposed to the variety of technologies that are used today and possibly spark interests that will last a lifetime. Evaluation: Does After School Enrichment make a difference in the lives of those students we are hoping to reach? Through our evaluation process, we have gathered data and stories that tell us that they definitely DO make a difference. Juvenile crime rate decreased 32.4% since CHASE began in 1996 · Juvenile circulation at the library has increased a 100% · Enrollment in programs continues to grow. · The number of youth actively participating in community service projects is at an all time high with 1,995 hours documented within CHASE programs · We always say positive word of mouth comments are the best way to publicize a program. The growth of CHASE programs over the years is a demonstration of the quality and effort that goes into all of our programs. Parents have called and wanted more information on CHASE summer programs: "I saw an article on the front page of the Focus Newspaper about TNT. My neighbor boys say TNT is really fun. They talk about all of the friends they have met, the cool art projects they do, the fun they have, and even how they plant flowers and give them to the nursing home. Tell me more about this and how I can get my child involved?" Through standardized evaluations given at the conclusion of each program, non-participant surveys, and parent questioners, we have added and amended various programs to meet these expressed needs. Each program also completes a progress report every two-four months and which are reviewed to see if they are reaching the goals of the programs. Contracted organizations and staff of CHASE programs can comment on what could be improved upon, what should change, and find out what is working. In this way we hope to make the programs stronger, more efficient, more cost effective, and more appealing to youth. Over the past five years, our evaluation process has also allowed us to recognize the short-term accomplishments we have made, and points out changes that must be made. During the fall of 2001 the CHASE Youth Council will give extensive surveys, questioners, as well as information about our programs to youth, parents, youth agencies, school administration, and community residents in order to reevaluate the programs offered. (We anticipate between a 20-50% response rates.) This data will be compared to data from past CHASE surveys. The CHASE Collaborative assesses the needs of the community in more objective ways as well. With the help of the Columbia Heights Police Department juvenile crime rates are tracked, basic skills testing is also tracked with help from ISD #13, internal tracking, and tracking of youth usage of the Columbia Heights Public Library. This information will be compared to itself, national data, trends over time, baseline data, pre/post comparisons, .and the MN Student survey data. For the coming two years, the CHASE Collaborative will continue to track the hard data as it relates to our outcomes. With our programming continuing to grow, compiling all data and valuating it is becoming harder to do internally. If funding is awarded, we are in the process of looking at two possible options for evaluating our programs. One would be to contract an outside evaluator (such as Wilder), or at purchasing and implementing a new assessment tool being used in several metro area community education departments, Community Education Survey, developed by Rainbow Research Inc. These surveys look at participants and their parents, and provide a way of evaluating large numbers (such as Head Start and Minneapolis Community Education's programming). The decision as to which method to be used has not been determined yet, but will be discussed and voted upon by the CHASE Steering Committee. Ten percent of our projects budget will be designated for evaluation purposes. Note some of our larger contracting organizations already evaluate their programs through other sources (i.e.: ISD # 13-thomgh state test scores and The Wilder Foundation, Columbia Heights Library through circulation and reading tests, juvenile crime rates within the city through the police departments). The statistics provided throughout this proposal tells us that after-school enrichment programs do work, yet more needs to be done to continue to help prepare the Columbia Heights youth for the future (i.e. :juvenile crime rates, school district data, city surveys, county data, and the accomplishments that have already been made). Many families and youth in Columl:ia Heights are economically disadvantaged and simply do not have the financial resources to participate in fee-based recreational, enrichment and leisure time programs. CHASE allows these youth the opportunity to develop life skills, have an array of enrichment and recreational experiences, and prepare the youth for tomorrow. Many do or will need government assistance to have a chance in leading a healthy and productive life. Offering after school, non-school day, and summer activities for these youth now will help prevent future problems, and may help break the circle of poverty. FORM 4 WORK PLAN 1 Improve academic performance for program participants Provide drop in based tutoring before 20-30 per 3 days per 1/02 - Community Ed and after school at all three day week during 12/03 Director elementary schools, school year Provide drop in based tutoring before 20 per day 4 days per 1/02 - Community Ed or after school at Central Middle week during 12/03 Director School school year Provide homework help at Windsock 30 per year 1 day per 1/02 - Windsock East week during 12/03 Program Coord. school year Youth will participate in non-school day trips that are educational and fun 40-100 per weekly in 1/02 - Yth Enrichment trip summer/men 12/03 Coordinator thly in school year Provide summer reading program at The public library. Writing contests 150-250/yr daily during 6/0-8/02 CH Public and reading incentives will be used. summer 6/03-8/03 Library- Children's Teens will participate in Teen Read Librarian Week at the library. Poetry contests, 100/yr 7 days in 10/02- Same as above books clubs and reading contests will October 10/03 be used. Provide guest speakers to after school programs/hangouts 30/yr monthly 1/02 - Program 12/03 Coordinators Theater programs will be offered to help students with reading, 3 O/session 2-3 days a 2/02-4/02 Yth Enrichment memorization, public speaking and week for two 6/02-8/02 Coordinator Artistic abilities months. 2 2/03 - 4/03 sessions each 6/03 - 8/03 year Prevention & Intervention Funding 2001 3 Student's reading ability will improve Pre/Post standardized reading tests will CH Public show improvement over course of Library- Reading skills will not decline over program. Children's summer months. Librarian Compare testing that was completed at school at the end of the school year with test results upon entering school the preceding fall. Increased self-confidence in youthStudents will rank their overall comfort Yth Enrichment theater programs. More comfort level speaking in front of groups before Coordinator speaking in front of groups and after programming. Video tapes may be used to evaluate pre/post results Number of students in school Reported behavioral problems will be Community Ed behavioral problems will decrease monitored by teaching staff and compared Director to participants prior behavior Student's academic performance will Success will be determine by evaluatingCommunity Ed improve, and comparing Basic Skills testing scores Director WORK PLAN FORM 4 2 Increase the number of at risk youth participating in adult supervised programs Offer after school programs at new 30 per year 2 days/week 1/02- Program Coord location during 12/-03 school year Expand Y's Start in the schools 30 per year 2 days/week 1/02- YMCA Program per session 12/-03 Diretor during school year Provide Youth Council member 20 per year 1 day/month 1-02/ Yth Enrichment incentives 2/03 Coord Prevention & Intervention Funding 2001 4 Better relationship between Youth Community input (surveys), youth YMCA Staff/Yth and the community surveys Enrichment Coordinator Improved self-esteem Self evaluation by participants Program Coord Increased skills and development Pre/post testing and surveys Program Coord 3 Reduce the juvenile crime rate in Columbia Heights Expand hours of programming to 400 per 4 times/year 1/02- Yth Enrichment expand into evening hours ie: event 12/-03 Coordinator Teen Nights on Friday Evenings Increase attendance in Youth 20 per I day/Month 1/02- Yth Enrichment Council Activities meeting through 12/-03 Coordinator school year Expand after school hangout to 30 per day 2 times/week 1/02- Yth Enrichment additional day throughout 12/-03 Coordinator school year Offer special day program in 40 program Daily for 8 6/02- Anoka County summer for students with weeks 8/02 Social Worker behavioral problems during the 6/03- summer 8/03 Increase parent involvement into N/A N/A N/A N/A programs (making sure children come, signing up their child, letting them know about the programs available, volunteering) More youth involved in activity, less Evaluate C.H. Police records to see if Yth Enrichment on the streets during the evening there are any trends Coordinator hours Increased leadership development Instructor evaluations, pa~icipant Yth Enrichment and responsibility feedback, teacher comments, parent Coordinator comments, changed behavior Improved behavior during school CH Police Records checked Anoka County day/less run ins with authority Social worker will evaluate Social Worker (school administration, police) pa~icipants, Prevention & Intervention Funding 200 t 4 Increase the skills of youth in computers, the arts, athletics, and other enrichment Expand Puppet Wagon Program to 15 per year 2 days/week 1-02/12- Yth Enrichment run all year during 03 Coordinator school year 4 days/week in summer months Expand spod camps that are 30 per Daily- 1 wk 6/02-8/02 Yth Enrichment offered session X 2 6/03-8/03 Coordinatoff sessions/ Immaculate summer Athletic Director Increase Traveling Spods Camp 60 per year 4 days per 6/02-8/02 Yth Enrichment Enrollment by going to additional week during 6/03-8/03 Coordinator parks summer Promote Cable Camp throughout 8 per Daily/2 wks 6/02-8/02 Community schools session during the 6/03-8/03 Access summer Television Provide year long computeffvideo 15-20 per 2 days/week 1-02/12- Community class session during 03 Access school year Television Teach Theater in the Park in 30 per 2 days/week 2/02-4/02 Yth Enrichment Smaller sessions session 2/03-3/03 Coordinator Pa~icipants knowledge of Students will have produced a video Community ................. computers and video will improve using computer and video equipment. Access Television Increased theatrical talents, Comparison video/instructor Yth Enrichment characterization skills evaluation/padicipant evaluation Coordinator Pa~icipants will have developed or Pre/Post testing, coaches and Yth Enrichment improved upon athletic skill ability, padicipant su~eys Coordinator Developed new skills, or interests Prevention & Intervention Funding 2001 6 5 Increase the number of youth engaged in community service Mandate one community service 90 per year 4 days/week 6/02- Yth Enrichment project to be completed each week during 8/02 Coordinator during the summer programs, summer 6/03- 8/03 Expand Y's Start 30 per year 2 days week 1/02- YMCA Program for 8 weeks 12/-03 Director during school year. Expand Puppet Wagon 15 per year 2 days/week 1/02- Yth Enrichment Performances throughout the school year 12/-03 Coordinator community 4 days/week in summer months Collaboration with YMCA and 30 per year 1 day per 1/02- YMCA Program TeenToyworks to expand service .week during 12/-03 Director/Yth learning projects school year Enrichment Coordinator Provide incentives for youth to 200 per year 1 day 1/02- Yth Enrichment participate in volunteerism w/ 12/-03 Coordinator Service Party at end of school yr Number of students having Community's views and impressiOn Program behavioral problem will decrease of youth views of youth involved. Coordinators Se~ice will continue to increase Student's self-esteem will improve.Pre/Post test and self evaluation to Program Padicipants will have oppodunity tosee if improvements were achieved Coordinators find their niche, a chance to feel Evaluate Search Institutes 40 Assets proud of themselves Increased time in structured Number of juvenile crimes decrease Program activity, less time to get into trouble Increased number of personal assets Coordinators (Search Institute Model) Prevention & Intervention Funding 2001 7 FORM 5 PROJECT BUDGET (This form may be reproduced on a computer. Please follow the line item order. Line item descriptions and examples do not need to be included on computer-generated forms.) Budget Period: From January 1, 2002 through December 31, 2003_ Line Item Detail Grant Funds Grant Manager: ($26,000/yr + 40% fringe $10,400 = x.5 FTE x 2 yr = $36,400 $36,400.00 Ski/Snowboarding Trip #1: $12.00/hr x 8.5 hr x 4 staff = $408.00 + 7.65% $1,317.63 fringe ($31.21)=$439.21 x 3 trips = $1,317.63 Ski/Snowboarding Trip #2: $12.00/hr x 9.5 hr x 4 staff = $456.00 + 7.65% $1,472.64 fringe ($34.88)= $490.88 x 3 trips = $1,472.64 Snow Tubing Trip #1: $12.00/hr x 9.5 hr x 4 staff = $456.00 = 7.65% fringe $981.76 ($34.88)= $490.88 x 2 trips = $981.76 Cinema CarS/Roller Skating: $12.00/hr x 7 hrs x 2 staff= $168.00 + 7.65% fringe ($12.85) = $180.85 x 2 tdps = $361.70 $361.70 Bowling/Shoreview Community Center: $12.00/hr x 7 hfs x 2 staff= $168.00 + 7.65% fringe ($12.85) = $180.85 x 2 trips = $361.70 $361.70 Science Museum/Omni Theater: $12.00/hr x 7 hrs x 2 staff= $168.00 + 7.65% fringe ($12.85) = $180.85 x 2 trips = $361.70 $361.70 Children's Theater: $12.00/hr x 3.5 hfs x 2 staff = $84.00+ 7.65% fringe ($6.43)= $90.43 x 2 tdps = $180.86 $180.86 Windsock East Recreation Staff: $8.00 hr x 1.5 hr/wk x 30 wks= $360 + 7.65% fringe ($27.54) = $387.54 x 2 sessions = $775.08 $775.08. Lock In: $10.00 hrx 10 hrx 6 staff = $600.00 + 7.65 % fringe ($45.90)= $1,291.80 $645.90 x 2 events = $1,291.80 Teen Night: $12.00 hr x 4.5 hr x 4 staff = $216.00 + 7.65% fringe $1,860.16 ($16.52)=$232.52 x 8 events = $1,860.16 Prevention & Intervention Funding 2001 8 Youth Commission Staff: $10.00 hr x 5 hdmonth x 12 months = $600.00 + 7.65% fringe ($45.90)= $645.90 x 2 sessions = $1,291.80 $1,291.80 TNT Lead Staff# 1: $12.00/hr x 14 hr/wk x 11 wks - $1,848.00 + 7.65% fringe ($141.37) = $1,989.37 x 2 sessions = $3,978.74 $3,978.74 TNT Lead Staff # 2: $10.00/hr x 2 staff 14 hr/wk x 10 wks = $2800.00 + 7.65% fringe ($214.20) = $3,014.20 x 2 sessions = $6028.40 $6028.40 TNT Assistant: $7.00/hr x 14hr/wk x 10 wks = $980.00 +7.65% fringe ($74.97)= $1,054.97 x 2 sessions = $2,109.94 $2,109.94 YES Lead Staff: $10.00hr x 14 hrs/wk x 2 staff x 11 wks = $3,080.00 + 7.65% fringe ($235.62)= $3,315.62 x 2 sessions = $6,631.24 $6,631.24 YES Assistant: $7.00 hr x 2 staff x 14 hrs/wk x 10 wks = $1,960.00 + 7.65% fringe ($149,94)=$ 2,109.94 x 2 sessions = $4,219.88 $4,219.88 Theater In The Park Lead Staff # 1: $12.00/hr x 8 hdwk x 7 wks =$672 + 7.65% fdnge ($51.41) -- $723.41 x 2 sessions = $1,446.82 $1,446.82 Theater In the Park Lead Staff #2: $12.00/hr x 8 hr/wk x 7 wks =$672 + 7.65% fringe ($51.41) = $723.41 x 2 sessions = $1,446.82 $1,446.82 rvloonshoe Players Staff #1: $10.00/hr x 8 hr/wk x 7 wks = $560.00 + 7.65% fringe ($42.84) - $602.84 x 2 sessions = $1,205.68 $1,205.68 Moonshoe Players Staff #2: $7.25/hr x 8 hr/wk x 7 wk = $406.00 +7.65% fringe ($31.06) = $437.06 x 2 sessions = $874.12 $874.12 Traveling Sports Clinic Staff: $8.00/hr x 8 hrs/wk x 11 wks = $704.00 + 7.65% fringe ($53.86) = $757.86 x 2 sessions = $1,515.72 $1,515.72 Puppet Wagon Staff: $12.00/hr x 2 hrs/wk x 2 staff x 7 wks = $336.00 + 7.65% fringe ($25.70) - $361.70 $361.70 Camping Trip Lead Staff: $12.00/hr x 36hr x 2 staff - $864.00 + 7.65% fringe ($66.10)= $930.1 x 2 tdps - $1,860.20 $1,860.20 Camping Trip Assistant Staff: $8.00/hr x 36 hr x 3 staff = $864.00 + 7.65% fringe ($66.10)= $930.10 x 2 trips = $1,860.20 $1,860.20 Wild Wednesday Trips Science Museum: $8.25/hr x 6.75 hrs x 12 staff = $668.25 + 7.65% fringe $1,438.74 ($51.12) = $719.37 x 2 trips = $1,438.74 Elm Creek: $8.25/hr x 6.5 hfs x 12 staff = $643.50 + 7.65% fringe $1,385.46 ($49.23)=$692.73 x 2 trips = $1,385.46 Prevention & Intervention Funding 2001 9 Horseback Riding: $8.25/hr x 5hrs x 12 staff= $495.00 + 7.65% fringe ($37.87) = $532.87 X 2 trips = $1,065.74 $1,065.74 Cascade Bay: $8.25/hr x 5 hr x 12 staff = $495.00 + 7.65% fringe ($37.87)= $532.87 x 2 trips = $1,065.74 $1,065.74 Old Log Theater: $8.25/hr x 5.5hrs x 12 staff = $544.50 + 7.65% fringe ($41.65) = $586.15 x 2 trips = $1,172.30 $1,172.30 Valleyfair: $8.25/hr x 8.5 hr x 12 staff = $841.50 + 7.65% fringe ($64.37) = 905.87 x 2 trips= $1,811.75 $1,811.75 Saint Paul Saints Game: $8.25/hr x 5 hrs x 12 staff = $495.00 + 7.65% fringe ($37.87) = $532.87 x 2 trips - $1,065.74 $1,065.74 TOTAL $89,198.76 Line Item Detail Grant Funds Columbia Heights Community Education: North Park Homework Lab: $15.15/hr (including fringe) x lhr/ses x 3 ses/wk x 37 wks x $3,363.30 2 staff = $3,363.30 Highland Homework Lab: $15.15/hr (including fringe) x lhdses x 3 ses/wk x 37 wks x 2 staff = $3,363.30 $3,363.3~) Valley View Homework Lab: $15.15/hr (including fringe) x lhr/ses x 3 ses/wk x 37 wks × 2 staff-- $3,363.30 $3,363.30 CMS ESL/Homework Lab: $15.15/hr (including fringe) x 1 hr/ses, x 3 ses/wk x 37 wks x 2 staff = $3,363.30 $3,363.30 CMS Homework Lab Materials, Supplies, Equipment: $15[?-00 AT&T Broadband: Non-linear Computer Editing Machine Installation $30.00/hr x 5 hrs = $150.00 $150.00 Prevention & Intervention Funding 2001 10 YMCA Y's Start: Lead Staff: $15.00/hr x 3 hrs/ses X 2 ses w k x 50 wks =$4,500.00 + 7.65% fringe $4,844.25 ($344.25) = $4,844.25 Assistant Staff: $8.00/hr x 3hrs.ses x 2 ses wk x 50 wks = $2,400.00 + 7.65% fringe $2,583.60 ($183.60) = $2,583.60 YMCA Y's Start Supplies and Materials $500.00 Windsock East: Coordinator: In Kind $500.00 Craft Supplies $800.00 Equipment, Materials Food Supplies $1000.00 Columbia Heights Public Library: Program Aide: $5,000.00 After School Teen Programs Supplies, Equipment, Materials $1,600.00 LIBRA Summer Reading Program Supplies Equipment Materials $1,000.00 American Girl Program Supplies Special Events: $500.00 BMX bike show, Mystery Theater, Comedy Workshop, Skateboard Demonstration $800.00 Northern Lights (Disc Jockey for Teen Nights) $400.00/event x 8 events = $3,200.00 $3,200.00 Columbia Heights Police Department Security Teen Nights $40.00/hr x 3.75 hrs/event x 8 events = $1,200.00 $1,200.00 TOTAL $37,286.05 Line Item Detail Grant Funds Staff Training Program Supplies: $45.00/ses x 5 ses= $225.00 $225.00 Staff Training Food Supplies: $50.00/ses x 5 ses= $250.00 $250.00 TOTAL $475.00 Prevention & Intervention Funding 2001 11 Line Item Detail Grant Funds Ski Trip #1 Bus Rental: $30.00/hr x 8.5 hrs x 2 buses = $510.00 x 3 trips = $1,530.00 $1,530.00 Ski Trip #2 Bus Rental: $30.00/hr x 9.5 hrs x 2 buses = $570.00 x 3 trips = $1,710.00 $1,710.00 Tubing Trip #1 Bus Rental: $30.00/hr x 9.5 hrs x 2 buses = $570.00 x 2 trips = $1,140.00 $1,140.00 Cinema Caf8 / Roller Skating Bus Rental: $30.00/hr x 7 hfs x 1 buses = $420.00 $210.00 x 2 trips = $420.00 Bowling / Shoreview Community Center Bus Rental: $30.00/hr x 7 hrs x 1 $420.00 bus = $210.00 x 2 trips = $420.00 Science Museum / Omni Bus Rental: $30.00/hr x 7 hrs x 2 buses = $420.00 x $840.00 2 trips = $840.00 Children's Theatre Bus Rental: $30.00/hr x 3.5 hrs x 1 bus = $105.00 x 2 trips = $210.00 $210.00 Science Museum Bus Rental: $30.00/hr x 6.75 hrs x 2 buses = $405.00 x 2 $810.00 trips = $810.00 Elm Creek Bus Rental: $30.00/hr x 6.5 hrs x 2 buses = $390.00 x 2 trips = $780.00 $78O.OO Horseback Riding Bus Rental: $30.00/hr x 5 hrs x 1 bus = $150.00 x 2 trips = $300.00 $300.00 Cascade Bay Trip Bus Rental: $30.00/hr x 7 hrs x 2 buses = $420.00 x 2 trips $840.00 = $84O.OO Old Log Theatre Trip Bus Rental: $30.00/hr x 5.0 hrs x 2 buses = $300.00 x 2 $600.00 trips = $600.00 Valleyfair Bus Rental: $30.00/hr x 9 hrs x 2 buses = $540.00 x 2 trips = $1080.00 $1080.00 St. Paul Saints Game Bus Rental: $30.00/hr x 5 hrs x 2 buses = $300.00 x 2 $600.00 trips = $600.00 Camping Trip Van Rental: $100.00/Day x 3 Days = $300.00 x 2 trips = $600.00 $6OO.OO TOTAL $11,880.00 Prevention & Intervention Funding 2001 12 Line Item Detail Grant Funds TOTAL $0.00 Line Item Detail Grant Funds TOTAL $0.00 Line Item Detail Grant Funds Puppet Wagon Supplies (new puppets/music/props): $250.00 x 2 years $500.00 Summer Program Supplies: $1,800.00 x 2 years $3,600.00 Activity Fees: $3,200.00 x 2 yrs $6,400.00 Sports Equipment: 2 yrs. $660.19 TOTAL $11,160.19 Line Item Detail Grant Funds TOTAL $0.00 TOTAL GRANT FUNDS REQUESTED $150,000.00 Prevention & Intervention Funding 2001 13 ATTACHMENT B Terms of Payment 1. Payment shall be for reimbursement of actual expenditures identified in approved budget line items according to Attachment A and submitted on the financial reporting form provided by the DEPARTMENT. 2. Financial reporting forms must be completed for calendar quarters define~l below and submitted by the designated due dates: · January 1 - March 31, 2002 · April I - June 30, 2002 · July I - September, 2002 · October 1 - December31, 2002 Due April 30, 2002 Due July 3!, 2002 Due October 31, 2002 Due January 31, 2003 · January I - March 31, 2003 Due April 30, 2003 · April 1 - June 30, 2003 Due July 31, 2003 · July I - September, 2003 Due October 31, 2003 · October 1 - December 31, 2003 Due January 31, 2004 Upon GRANTEE's request, an advance payment not to exceed 25% of the total award may be paid upon full execution of the grant contract. An advance payment will be at the discretion of the DEPARTMENT and will be based on the DEPARTMENT'S determination an advance is necessary for GRANTEE to carry out grant activities. · Budget revisions must be requested in writing and apprc~;ed by the DEPARTMENT before obligations in excess of 10% or $200 (whichever is greater) of approved budget line items may be incurred.