Loading...
HomeMy WebLinkAboutContract 1640PURCHASE OF SERVICES AGREEMENT THIS AGREEMENT, made this 15 day of January, 2002 by and between the HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS, a public body corporate and politic (the "Authority"), and CITY OF COLUMBIA HEIGHTS, a municipal corporation trader the laws of the State of Mhmesota (the "City"), WITNESSETH: WHEREAS, by ordinance number 1442, the City has allocated certain powers related to low and moderate income housing from the Columbia Heights Economic Development Authority ("EDA") to the Authority; and WHEREAS, the Authority desires to engage the City to render certain technical advice and assistance in connection with the activities and projects of the Authority. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein set forth, the Authority and City agree as follows: 1. Scope of services to be supplied by Ci _ty. City shall furnish to the Authority all necessary services reasonably requested by the Authority. Such services include, but are not limited to, the services of an Executive Director, Deputy Executive Director and services of a fmancial, planning, engineering and inspection, legal and secretarial nature (the "Services"). City shall also furnish Authority with equipment which includes, but is not limited to, office space, normal daily business postage and office supplies, use of telephone and telegraph and reproduction equipment, travel expense and such other items as from time to time are reasonably and properly requested by the Authority in order to conduct its activities (the "Equipment"). a. The Executive Director is the City Manager of the City. The Executive SJB-208447vl CL162-22 Director shall have responsibility for the supervision of the personnel of City who are to furnish services to the Authority pursuant to this Agreement. The Executive Director shall act as assistant treasurer of the Authority and shall be responsible for the care and custody of all funds of the Authority and for the deposit thereof in its name in such bank or banks as the Authority from time to time shall designate~ for the keeping of regular books of accounts showing receipts and expenditures; for rendering to the Authority, at least annually, and anytime at the request of the Authority, an account of the income and expenses of the Authority for the then prior month; for rendering of such additional financial and other reports as the Authority from time to time may request. The Director of Community Development for the City shall serve as Deputy Director of the Authority under the supervision of the Executive Director. b. Assignment of duties: allocation of costs. The Executive Director is responsible for obtaining and supplying all Services and Equipment as provided in this Agreement. The Executive Director shall prepare the quarterly statements for Services and Equipment required by paragraph 3. In determining the charges to be included in such statements, the Executive Director shall utilize the schedules of Service and Equipment costs which are, or shall be from time to time, appended to this Agreement as exhibits; provided however, that no statement for Services for Equipment may be paid by the Authority unless it has received and approved the schedule of Services and Equipment costs upon wlzich the statement is based. 2. Time of performance; duration ofageement. This Agreement shall commence as of January 1, 2002 and shall continue thereafter on a year-to-year basis unless terminated by either party by written notice given to the other on or before December 1 of any year, in which case this Agreement shall terminate at the end of the calendar year in which the notice is given. SJB-208447vl 2 CL162-22 3. Compensation of the Ci _ty. a. Payment. Authority shall pay City for all Services and Equipment fiimished to the Authority. Such payments shall be made quarterly for all Services and Equipment furnished by City during the previous month, within 30 days after receipt by the Authority of a statement fi-om City for the quarter for which payment is to be made. b. For Service. The amount to be paid by the Authority for Services shall be the total hours of Services actually rendered each month to the Authority by each employee of City times the hourly rate for each such employee, said hourly rate to be determined as follows: (i) The hourly rate is the total annual compensation of that employee divided by the base hours for that employee; (ii) The base hours shall be the minimmn nmnber of hours to be worked by each City employee as estabhshed fi-om time to time by City, less the hours included for paid vacations and holidays; (iii) Total annual compensation shall be the annual compensation for such employees as established by City from time to time, plus City's insurance and City's contribution for retirement and other benefits; (iv) No charges, over and above the hourly rate, shall be made to or payable by the Authority for overtime work of City employees except such overtime as is approved in advance by the Director. Such overtime as is so approved shall be charged to and paid by the Authority at 1-1/2 times the hourly rate for that employee; (v) In no instance shall the total amount paid by the Authority to the City during any month for any employee exceed the actual cost to City of that SJB-208447v! CL162-22 B employee for that month, it being agreed that for purposes of this subparagraph, the term "cost" shall include total annual compensation and the cost to City of vacations and holidays for that employee. For Equipment. (i) $ telegraph per month for office space, including use and telephones, reproduction equipment, lavatories and of typewriters, lunch room, and supplying of normal daily business postage and office supplies. (ii) A sum per month equal to rate charged by the Central Garage for City motor vehicles driven in connection with Authority activities. (iii) For items other than those set out in this paragraph, the mount per month to be paid shall be mutually agreed upon in writing and specifically made a part of this Agreement. 4. Notice. All notice or demands required or permitted to be given under this Agreement shall be in writing and shall be deemed to be given when delivered personally to any officer of the party to which notice is being given, or when deposited in the United States mail in a sealed envelope with registered or certified mail postage prepared thereon addressed to the parties at the following addresses: To Authority: To City: Housing and Redevelopment Authority in and for the City of Columbia Heights City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421-3878 City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421-3878 Such addresses may be changed by either party upon notice to the other party given as herein provided. SJB-208447vl CL162-22 4 5. Affirmative Action Clause. a. Authority hereby states that it agrees to, fully intends to and will comply with the standards of equal employment and anti-discrimination as provided in the Civil Rights Act of 1964, as amended, and to conduct its activities in accordance with the City's affirmative action policy. tN WITNESS WHEREOF, the Columbia Heights Economic Development Authority and the City of Columbia Heights have ckused this Agreement to be executed on their behal£s by their respective duly authorized officers as of the date first above written. And HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS Its Chair By: __ Executive Dir4ctor And CITY OF COLUMBIA I-IEf~T'$ By ~~"-~ Its City Manager SJB-208447vl 5 CLI62-22