HomeMy WebLinkAboutContract 1640PURCHASE OF SERVICES
AGREEMENT
THIS AGREEMENT, made this 15 day of January, 2002 by and between the HOUSING
AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS,
a public body corporate and politic (the "Authority"), and CITY OF COLUMBIA HEIGHTS, a
municipal corporation trader the laws of the State of Mhmesota (the "City"),
WITNESSETH:
WHEREAS, by ordinance number 1442, the City has allocated certain powers related to low
and moderate income housing from the Columbia Heights Economic Development Authority
("EDA") to the Authority; and
WHEREAS, the Authority desires to engage the City to render certain technical advice and
assistance in connection with the activities and projects of the Authority.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein set
forth, the Authority and City agree as follows:
1. Scope of services to be supplied by Ci _ty. City shall furnish to the Authority all
necessary services reasonably requested by the Authority. Such services include, but are not limited
to, the services of an Executive Director, Deputy Executive Director and services of a fmancial,
planning, engineering and inspection, legal and secretarial nature (the "Services"). City shall also
furnish Authority with equipment which includes, but is not limited to, office space, normal daily
business postage and office supplies, use of telephone and telegraph and reproduction equipment,
travel expense and such other items as from time to time are reasonably and properly requested by
the Authority in order to conduct its activities (the "Equipment").
a. The Executive Director is the City Manager of the City. The Executive
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Director shall have responsibility for the supervision of the personnel of City who are to
furnish services to the Authority pursuant to this Agreement. The Executive Director shall
act as assistant treasurer of the Authority and shall be responsible for the care and custody of
all funds of the Authority and for the deposit thereof in its name in such bank or banks as the
Authority from time to time shall designate~ for the keeping of regular books of accounts
showing receipts and expenditures; for rendering to the Authority, at least annually, and
anytime at the request of the Authority, an account of the income and expenses of the
Authority for the then prior month; for rendering of such additional financial and other
reports as the Authority from time to time may request. The Director of Community
Development for the City shall serve as Deputy Director of the Authority under the
supervision of the Executive Director.
b. Assignment of duties: allocation of costs. The Executive Director is
responsible for obtaining and supplying all Services and Equipment as provided in this
Agreement. The Executive Director shall prepare the quarterly statements for Services and
Equipment required by paragraph 3. In determining the charges to be included in such
statements, the Executive Director shall utilize the schedules of Service and Equipment
costs which are, or shall be from time to time, appended to this Agreement as exhibits;
provided however, that no statement for Services for Equipment may be paid by the
Authority unless it has received and approved the schedule of Services and Equipment costs
upon wlzich the statement is based.
2. Time of performance; duration ofageement. This Agreement shall commence as of
January 1, 2002 and shall continue thereafter on a year-to-year basis unless terminated by either
party by written notice given to the other on or before December 1 of any year, in which case this
Agreement shall terminate at the end of the calendar year in which the notice is given.
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3. Compensation of the Ci _ty.
a. Payment. Authority shall pay City for all Services and Equipment fiimished
to the Authority. Such payments shall be made quarterly for all Services and Equipment
furnished by City during the previous month, within 30 days after receipt by the Authority
of a statement fi-om City for the quarter for which payment is to be made.
b. For Service. The amount to be paid by the Authority for Services shall be
the total hours of Services actually rendered each month to the Authority by each employee
of City times the hourly rate for each such employee, said hourly rate to be determined as
follows:
(i) The hourly rate is the total annual compensation of that
employee divided by the base hours for that employee;
(ii) The base hours shall be the minimmn nmnber of hours to be
worked by each City employee as estabhshed fi-om time to time by City, less the
hours included for paid vacations and holidays;
(iii) Total annual compensation shall be the annual compensation
for such employees as established by City from time to time, plus City's insurance
and City's contribution for retirement and other benefits;
(iv) No charges, over and above the hourly rate, shall be made to
or payable by the Authority for overtime work of City employees except such
overtime as is approved in advance by the Director. Such overtime as is so approved
shall be charged to and paid by the Authority at 1-1/2 times the hourly rate for that
employee;
(v) In no instance shall the total amount paid by the Authority to
the City during any month for any employee exceed the actual cost to City of that
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employee for that month, it being agreed that for purposes of this subparagraph, the
term "cost" shall include total annual compensation and the cost to City of vacations
and holidays for that employee.
For Equipment.
(i) $
telegraph
per month for office space, including use
and telephones, reproduction equipment, lavatories and
of typewriters,
lunch room, and supplying of normal daily business postage and office supplies.
(ii) A sum per month equal to rate charged by the Central Garage
for City motor vehicles driven in connection with Authority activities.
(iii) For items other than those set out in this
paragraph, the
mount per month to be paid shall be mutually agreed upon in writing and
specifically made a part of this Agreement.
4. Notice. All notice or demands required or permitted to be given under this
Agreement shall be in writing and shall be deemed to be given when delivered personally to any
officer of the party to which notice is being given, or when deposited in the United States mail in a
sealed envelope with registered or certified mail postage prepared thereon addressed to the parties at
the following addresses:
To Authority:
To City:
Housing and Redevelopment Authority in and
for the City of Columbia Heights
City of Columbia Heights
590 40th Avenue N.E.
Columbia Heights, MN 55421-3878
City of Columbia Heights
590 40th Avenue N.E.
Columbia Heights, MN 55421-3878
Such addresses may be changed by either party upon notice to the other party given as herein
provided.
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5. Affirmative Action Clause.
a. Authority hereby states that it agrees to, fully intends to and will comply
with the standards of equal employment and anti-discrimination as provided in the Civil
Rights Act of 1964, as amended, and to conduct its activities in accordance with the City's
affirmative action policy.
tN WITNESS WHEREOF, the Columbia Heights Economic Development Authority and
the City of Columbia Heights have ckused this Agreement to be executed on their behal£s by their
respective duly authorized officers as of the date first above written.
And
HOUSING AND REDEVELOPMENT AUTHORITY IN
AND FOR THE CITY OF COLUMBIA HEIGHTS
Its Chair
By: __
Executive Dir4ctor
And
CITY OF COLUMBIA I-IEf~T'$
By ~~"-~
Its City Manager
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