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HomeMy WebLinkAboutContract 1661TI<DA ENGINEERS · ARCHITECTS o PLANNERS 1500 pipER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL. MINNESOTA 55 t 01-2140 PHONE: 651/292-4400 FAX: 651/292-008.3 March 18, 2002 Mr. Mark Nagel City of Columbia Heights 590 - 40th Avenue NE Columbia Heights, Minnesota 55421 Re: Letter of Interest Architectural Evaluation of Housing Units for Assistance in Preparation of PHA Capital Costs Dear Mr. Nagel: Thank you for considering TKDA for assisting you with the preparation of cost estimates associated with two of the City's Public Housing complexes of 100 units and 45 units. We understand you have previously prepared some cost estimates for the 100 unit complex and desire to have your costs verified. The 45 unit complex has not been previously evaluated and these costs will need to be determined. We are interested in providing these services to the City of Columbia Heights, and while we do not have direct experience in preparation of your PHA performance/Evaluation Report, we have accomplished numerous facility evaluations and cost estimates. TKDA is a full service firm including Architectural, Landscape Architecture, Interior Design, Structural, Mechanical, and Electrical engineering in-house. This provides the recourses necessary for most building evaluations and estimates. We are confident we can assist you in evaluating costs associated with deferred maintenance and system life cycles for your apartment complexes. Our lead person will be Tim Franzen, AIA and licensed architect with 25 years experience. Mr. Franzen has experience in preparation of reports and evaluation based on walk-through observations. Mr. Franzen also has a Construction Administration back~ound that provides valuable experience in cost estimating. Mr. Franzen currently is completing desig~n projects for an office building renovation and will be available to commence walk-through of your apartment complex approximately April 8, 2002. Some time is also budgeted for an electrical and mechanical engineer to spend one-half day on site to review their respective systems. Mr. Franzen will be in charge of the work for TKDA, will coordinate the mechanical/electrical resources, and prepare the cost documentation. We anticipate the following scope of services. 1. Meeting with you to confirm the scope of the observations and categories of items/systems to be considered. Units to be visited, representing a cross section of apartments and their condition, will be identified. Review the documentation you have already prepared and the categories to be estimated. ' · An Equal Opportunity Employer Mr. Mark Nagel City of Columbia Heights March 18, 2002 Page 2 Visit the site and designated units to review the general condition of facilities to identify deferred maintenance elements and/or failed systems that require corrections. This site visit will include the architect (Mr. Franzen), an electrical representative, and a mechanical representative. Document in a brief report our findings and prepare a cost estimate of items which require replacement or correction. This will also include a recommendation of systems that may be nearing their life expectancy and replacement should be anticipated/budgeted within the next five years. Example of the systems and elements to be reviewed are: water shutoff valves, cabinets/casework, lawn irrigation system, furniture, appliances, common area/exterior paint, window blinds, common area carpet, holding tanks, exterior windows, and water heaters. Additional items, if observed to be deficient, will be noted. 4. Meet with you to review and present our findings, cost estimate, and recommendations. We propose our compensation to be on an hourly rate for the individuals involved, plus reimbursable expenses (i.e., mileage, reproduction costs, if any), with an estimated not-to-exceed amount of $6,700. We expect the work effort could take up to three weeks to accomplish. As previously noted, we could commence work on or shortly after April 8, 2002. If this meets with your approval, TKDA will prepare a Letter Agreement for your review and execution. Thank you for the opportunity to discuss this cost estimating project with you, and for considering TKDA for these services. Please give me a call if you have any questions. (I will be back from vacation Monday, March 25, 2002.) Sincerely, Dean A. Johnson, ~IA Director of Architecture William Deitner, PE Vice President Building Division DA J/mas cc: John Powell, TKDA Tim Franzen, TKDA Columbia Heights Housing & Redevelopment Authori Ch a' r .: - Date Executive- Di Cector