HomeMy WebLinkAboutContract 1691OCT-L~5-~ 81:~3P F~OM:
Oc~ ~ O~ I0:~
C:.tW o? Colamb!a Hesghgs
T0:17637863671
P:2x8
II.
Contract for Eagineering Services
Reroofing Parkview Villa N.rth
065 4(I~t' Avenue NE
Columbia Heights, MN 55421
Projecl Description
The HRA is interested in replacing the roofing system of the Patkview Villa No, th building In
addition to the high rise roof (north building) replacement, lhe scope of work will also include
fla.shing and rooling repair at the connection between the south and norlh buildic, gs. This roofing
work is as described in lhe Capital Improvements Plan, Work Category #1N and #2Ne prepared
by TKDA dated July 2002. The estimated construction cost is 5165,000 ($! 7,(~30 ibr the flashing
and gutter repair at the cormection between the north a~Id south roof, plus $148,000 fora roof
replacement on the north building.) The approximate area oftl~e no,,lh roof is 8,500 square feet.
The cont_.', act~r a:u~l havu the prqject bid and awarded pre-'or ~o the end of Septemb. er 2002.
Scope of Services
A. Kickoff bleetlng
The Contractor wilt meet witt~ r. he }tlLa,:s representative to confim~ the project requirement.s,
develop a schedule l~ meet the deadlines esmbiished by the HILa, a~d understand the need to
meet HUT) requirements rcs part of this project.
Specifications
SpccificatimJs wdl be written to encourage, competitive bidding.
2. Prepare detailed and complete specifications fbr tim reproofing project and the repair
of the roofing co~<tion between Parkview Villa Nogh and South.
3. Spcci~ca~ioas must include ali HUD requirements~
4. Final approval of the bidding doc[m~ents must be ebonite, ed fi'om HUt") and the
H iC,Vs representative.
Bidding
I.
Consult witI~ and advise HIC:\ and act as i-IRA's representative as provid;~d in thc
Construction Documents.
2. Reproduce sets of tt~c lina] Construction Docthmcms for bidding mT.d usc by the
selected roofing company ,."or construction. Distribute the Consp.'uction Documents
to prospective bidders and process thc: rcmm or' the docu,,n~nts upon cumple.:ion of
lhe bidding process. Provide clarification and issue addenda, if any.
.~. Attend and assist the HRA :"
" w:,n conducting a prebid conference wi!h prospective
bidders.
4. Contractor will review the bids, which vdfi be received by the HR_A, and p:-ovide a
recommendation relative to selection and awed of a contract.
5. Contractor will attend meetings of liRA to awm-d ','.fid.
D. Construction Phase Services
!. Make regular visits when ~hc roofing work {s in prc~ess '.o observe the progess and
quality of the executed work and to determit:e, in general, if such work is proceedi~,~g
in accordance with the Construction Documents.
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2. :Serve as liaison wi!h tile roo£mg company. Issue all instructions of HILA, issue
necessau interpretations and clarifications of the Cons,traction Documents and in
cotmection therewith, prepare change orders and work orders For minor ex~ra work
as required; have attt!mn, ty with written permission of the HILA's representative to
require special impection or testing of the work.
3. Re,flew, record, and approve or take other appropriate action with respect to shop
drav,'ings for conformance with the design concept of the Project a~d compliance
with the information given in the Cons~,ruction Documents. Advise HtL~'~, and
roofing company in:tmediately o£the commencement of any work requiring a shop
drawing or sample submission if the submission has nol been approved.
4, Maintain at the I tRA's offices, orderly files f~r con'espondence, reports of job
conferences, shop drawing~ and sample submissions, reproductions or original
Construction Documents including all addenda, change orders, work orders,
supplemental agreements, field orders, additional drawings issued subsequent to
execution of the contract, [-iRA's cla~dfications as~d interpretalions et' the
Construction Documents, progress reports, material testing and certification
documentation, and other Pro_~ect-related documents.
5. Report to _,ERA whenever it appears that ,.-my work is unsatis£acto,'?, faulty, or
defective, or does riel contbrm to the Construction Documents, or does not meet
requirements of&ny inspect/oas, tests, or approval required to b= made o~ has been
damaged prior lo finn! pa}qnent; and advise ,qm HRA when any work should be
corrected or rejected, should be uncovered for obsemation, or requires special
testing, inspection, or approval.
6, Bas,.'xl on Contractors on-site observatim~s, detennine, pa)qv, en~s to roofing compar~y
such amounts as is approp.date; such recomn:.endations of payment will constitute a
representation to the HtL'~, based on such obse.~'ations and review, that the work has
progressed to the point indicated, and that to the best of the contmclors knowledge,
information and belier: the quality of such work ~s in accordance with the
Construction Documents.
7. Condtm! ~m inspection to determine if the project is substantially complete. Prepare
a final list of items to be completed or corrected, a~d conduct a final inspection to
determine if the work appears to have been completed in accordmtce with the
Construction Documents and if the roof'mg company ~as fulfilled ali or its
obligations thereunder. Prepare final estimate for payment m~d recommend in
writing, final payment to the roofing company, giving written notice to the ,'q]L~\ and
contractor that the work is acceptable (sub, ecl to any conditions therein expressed).
8. insure that the roofing company meets all federal requirements in the specifications,
including, but not limited to, Davis-Bacon Act requirements.
E. iIRoX.'.S RESPONSIBILITIES
!. Meet with Co~,tractor mid review materials or drawings submitted by contractor.
2. Provide information regarding any i~oeal, HRA, or other requirements relative to the
roofing issues of the building.
3. Designate one individual to act as the ttRA's representative with respect to the work
~o be performed, and such person shall have complete authority to transmit
instructions, receive mformatio.n, interpret and define policies, and make decisions
with respect to er/ileal elemmts pertinent to the pr~ect.
4. Provide Contractor with access to ~e site }Lq required to perfi)rm services in contract.
0CT-25-2002 01:2SP FRDM:
Ci~ oF Columbi~ Neights
TO: 17637063671 P:
COMPENSATION
The compensation to the Contractor sha{t be $3,800 }-or aft services outlined in ~his contracL
F. OTHER PROVISIONS
Form HUD $19i 5-A is attached hcrcto as Exhibit A mid made a m.-ccssap.." pat of
this contract to provide setwices bctxveen RNA Architects, Inc. and the Columbia
Heights HRA.
The HRA is not responsible for any liability on account of accidents or injuries ~o
persons or aubcontrac-'.ors working for the Contractor, except those due to negligent
acts or omissions of rilL'4 employees.
City of Columbia Heights
Housing and Redevelopment Authori~ (HRA)
R.HA Architects, Inc. (Contractor)
OCT-BS-~00~ 01:~6P FROM:
Oc~ ~2~ O~
Cit~ o¢ Columbia Heights
T0:17637063671
P:Sx8
U.S. Department of Housing
and Urban Development
O~ice of Pubiic ,and indian Housing
Contract Provisions Required by Federal Law
or Owner Contract with the
U.S. Department of Housing and Urban Development
Pr~v¢ouS el~ihf3r~$ are ol3solele ref. Han43bcoks 7'417.1, 7450.1 & 74.60.B
0CT-25-2002 01:26P FROM:
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Cl~w o¢ Columbia Heights
TO: 17637063671
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Contract Provisions Required by
Federal Law or Owner Contract
with the U.S. Department of
Housing and Urban Development
U. $, Departmenl of HouSing
and Urban Devetopmer,t
O~ice of P:~D~¢ ~nd tnO~an Hou$in~
OM~ ADprovai No 25Z?.C~!5
(ex~. 3'3 ~ ;2002.'..
p~y ~ so. it a~y mate~s ~o HUD. T~ ~o~ma ~r~ a con~¢act~a~ ~r~emenl tgr the 5emcees ~o De provided by ~ ME 8~d estab~s~e$ tesponS{b?~l~e$
i .0 Contract ?rovi~ions Required by Federal Law o~ Ownm Con~ac/
w~ ~e U,S~ [~p~ of Housing mid U~b~ ~vclopme:zt ~HUDL
i.! Co.tract Afijastmunts, NotwkhstandJn~ an~ other term
condition of ~bis Agreement a,',y ~e~t~ement or eauhable ~djust-
me.t due m termination, susp~hsio~ or deiay~ by :he Owner shail
~ ~cgotiated based on the cos~ principles s~atcd at 4~ CFR
Subpa~ 3 i .2 and conform to the Con[rac~ pricing provisions of 2~
CFR S5.36
1.2 Additional Services. l'he Owner shall perfmm z cohi or
prier a.~}ysi~ as required by 2,1 CFR 85.36 (F'} prior in thc
is=nonce of a contract modiEcutiun/umendmen~ for Additional
Services. Such Addi~ion=t Services shali be within ~he gcaera~
sioaal shall provide supposing cost iafc~alion in sufficient
to pe~it t~e Owner to pedom~ lh~ required cost or price analysis_
13 Re~ictive Drawings ~nd S~cificadons, In ~cco~ance wkh
24 CFR 85,36(c)(3~i) and con~c~ agreements between thc Owner
and HUD, ~ Design Prof~ssionai sha!i not re~un'e
malenais, pt0duc~, 0r services that unduly restart
1.4 Design Certification. Where the Owner is required by
federal regulations m provide HUD a Design ProrTcssionai cc~i-
fication regarding the design of the Pr°Jects (24 CFR 968.235),
the Design t'roDssionai shah provide such a certification to
1.5 Retention and lnspect~e~ of R~cords. P~rsu=n~ [o 24 CFR
85.26(i)(10) and (1 l), access shah be given by the D~sign Profes-
am~tai m the Owner. HUD, the Comptroller General oft~e
S~me$, or any of their du}y authori;ted representatN'es, re, any
books, documents, pa~rs, and recoMs of the Desig:~ Professional
purpose of making an audit, examination, excetpt~. =nd <raw,scrip-
lions. Ail required records shall be retained for three yem-s afte~
the Owner m D~ign Professional and other sabgran~ees make
fi.al payments and all o~ber pending manors are close&
i.~ Copyrights and Rights in Data. HUD has no
Fenaining to copyrigatS or rights in ~ta aa provided in 2a CFR
$5.36. HUD requir~mems. A~izlc 45 of the General Conditions
;o the Comfort ~or Con;traction {forra HUD..5370} require~
contractors pay afl royalties and license fees. A~I drawings and
q~cifica6ons prepared by [h~ Design P~ofessionei parsuau~
thi~ contract wiit identify any applicable patents to thane
cofl~r~gt.
1.7 Conflicts cf interest Based in part on federal regulations
f24 CFR $5.36(b)) and Contract agreemen~ be:w~a the Owner
ind IiUD. rio employee, officer, or agent of the Owner (HUD
grantee) shM[ participate in ~ctect-ion. or ia the award or admin-
istration of a contract suppone~ by Federal funds if a co.iq/ct
interest, real or apparent, ~w~uld be involved.
Such a conflict would aria¢ whom
{i) ~e employee, officm or agent,
60 Any member of his or her immediate family.
(iii)His or her panner, or
(iv) An organization [hat employs, or is abtmt to empioy,
any of =hr above, ~as a financial or other interest in the firm
selected for award. The grantee's or subgrantee's oft'leers,
employees or agents will neither solicit nor accept g~amities,
fwqors or anything nf monetary vaioe from Contractors. or parties
to sub*agreements. Grime, and subgrantees may ~et minimum
rules where the financial in,erect is not substantial or the gift is an
untouched ilem of nominal inmn.;ic vahte To the extent permit-
ted by State or ieca~ law or regulations, such standards or con&ct
will provide for penal:irs, sanctions, or other disciplinary actions
for violarions of such s;audard~ by the grantee' s and s,bgrantee's
officers, empio)'ees, or agen~ or by Con;ractors 0r their agents.
The awarding a~cucy may in regain;ion provide addmonal prob~-
i)~}{;.n5 relative !o real: app~cn:, or potential conflicts of
Neither the Owner no~ a.y of its congactor~ or their su~oatracto~
shall e~,~er into any Contract, su~onu'~t, or ag~emen~ in connec-
tion wi~h any Prc~cct or any ptoy~y included ur pl~ned to be
included in any Prc~ect. in whmh any mem~r, officer, or employee
of the Owner. or my mem~r of the grooming ~ody of the [ocaliD'
in which the P~oject iz situated, or any metn~rofthe ~ovtn~ing body
or' tBe tocaiity m which the Owner was activated, or in any o~er
public official of such locality or !ocalides who exercises any
resl.~asibilities or functions wi~ respect to the Project dumas his/her
tenure or for one year thereaher has any inleresI, direct or indirect,
!f any suc~ present or fo~e~ mom&r, offi~r, or employee of
Owner. or any such governing body member or such other public
official of such I~aliD, ~ localities invo~untmly ~cquires or had
acquired prior to the beginning of h~er tenure any such
a..~ h suuh interest is immediately disclosed m lhe Owner arid such
dj sciosu re is entered upon the minutes of the Ow net, the Owner,
~he prior approval of ~he GovemmenL may ~'aive the prohibinon
contained in ins subsection: Provide, ~a[ ~y ~uch preset
member, o~hcer, or employee of the Owner shalt not p~ticipam
arratlgemem.
lorm HUD-SI915-A
OCT-E5-2~ OI:E~P FROM:
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TO: 17637B63671 P:
~o member, offlozr, ,.~r ¢.m~Ioy~¢ of t~¢ Ow-ncr, ~o m~b~r of
governing body of ~he ]oca~hy in which the project ~s .sml~cd,
mem~r of thc gev*ming body of ~¢ [graVity m which t~e Owner
w~ activated, and no o~h~t pubhc official at- such ioczli~y
lecal~t~ who exercises a~y funcuons or responsibhi6c:~ w~th
respect to ~.e pro~ecL during his/her ~enure or for m~e year
t~reafter, shall have any mteresL {hrec~ ~r indirecL m this
c~tt[act or the proceed~
1.8 Disputes. in part Oecause of HUD regulations (24 CFR
85.3fi(i)(I)), this Design Professional Agreemem, u,Hess it ~s a
small pumhase conuact, has administrative, contractual, or legal
rcmed~e~ for ins~ance~ w~ere ~he Design Professional vJota:e~ or
broaches Agreement terms, and provide for such sanctions end
penalties as may be appropriate.
i.9 Term/nat/om In part because or HU1) legit}steads (24 CFR
85 36(i)(2)), thi~ Design Professional Agreement, unless ~t
an amount af SI0,0~ or less, ~as requiremem~ regarding
include thc manner hy which the termmm~on will be ef[ected and
basis for so,dement.
l. I0 [merest of Members of Congress. Because of
agreement ~rween the Owner and HUD, no member of or
delegate to ~he Congress of ~he Un/ced States of America
Res/den; Commtsswner shall be adm~aed to any share or p~
I. t [ L/mira[mn of Payments m Influence Certain Federal 'Frans-
action. The Limitation on Use of Approprlmed Funds to taBu-
once Certain Federfl Contracting and Financial Transactions AcL
.Section 1352 ofTkie 31 U,S.C., provides in part tha~ aa
a~cd funds may ~ expended by geciptent of a federal cataract.
gram, loan, at c~perative agreement to pay any person, mdud-,
mg the ~stgn Professions{, ro~ ~nfiuencing or attempting
influence an at'ricer or employee of Congress in commcrkm with
any o[ thc foltowmg covc~ed Federal actions: the awarding of any
federal conuact, the making of any Federal g~ant, thc making of
and the extension, rand nualion, renewal, amendmenL or m~f~-
t-12 Employment. Training, and Contracting Op~danides
Low-Income Persons. Section 3 of thc Housing and Urban Devd-
opmen~ Act of 1968.
A. The work to ~ performed under this contract i~ ~ubject to
requirements of~ection 3 of the Hot, sing and Urban Devdcpment
Act of t968. as amended, 12 tLS.C. 1701u (secuon 3t
~r?ose of gecfton 3 is IO en~ure dmt employment and c,{her
economic opportunities gener~led by HUD assistance or HUD-
/%s/bio, be diIected to ~ow- and very low-income perso*~s, par-
ticul~ly persons who arc recipienm of HUD assistance ~or haas-
ind.
B Thc parties to ~his contract agree to comply ',,vfth HUD's
regulauon$ in 24 CFR part i35, which imp!ernest sect:on 3. As
evidenced by their ex~cutio~a of this contract, the parties tu
cml;race ceri~y that !hey are under n~ comractual or other ~m-
F~d~ment ~h~t would prevent them from complying with cbc
pa~ I35 regulations.
C The ccnfractor agrees m send to each labor organization or
represe.tatiue vt workers with which the contractor has a
live Oargammg agreement or Dthet u ~decstanding, finny, a noltce
advising the labor organization ¢~ worker~' recresentative of
contractor's commitments under this section 3 clause, and will
post cooies of ~he notice in cmaspicuous pisces at the work site
where both employes and a~plicants for l~aimag and employ-
meat Fositions cio see lhe notice. ~e notice ~ha[l describe
~cction 3 preference, shail set forth minimum number and job
titles subject re h~re, avaffabiiity of apprenticeship and ~rai~h~g
po~itions, me qu<~fications for each~ and ~he name and
of the pc~son(s) taking app!iCatloas for each of thc positions; and
thc am~cipated date the work shall begin.
D: Thc c~mracror agrees to include ~is <cdon 3 clause in every
subcontract su~ecr ~o compliance with regulations m 24 CFR
part ~35. and agree~ to take appropriate action, as pro.ideal in an
applicable provision of the subcontract or ia this section 3 clause,
upon a finding that the subcontractor is in violation of
regt}ladons m24CFRpart 135 Thccontracmrw~l[notsubcon-
tract ,~')th any ~uhcon~ractor where the contractor has not~ce
Knowledge ~hat Igc stibcontra¢[or BaS been found m violation
t~e tegulanons m 24 CFR Cart 135.
E The con,-actor will certify that any vacant employment
positions, i,cluding training positions, that are fi!led (I) after
contractor ~s selected bm ~Core the contrac~ is executed, and (2}
with persons other than those Io whom the regulations of 24 CFR
part 135 requi~ emp}oymenc oppormnitleg lo be dirtied, were
not filled to cncun]venl the uon!nic{t}r'~ ubligarion~ undc~ 24
CFR p~t i 35.
E Nrmcomplia~ce w~th HUD's regulations in 24 CFR pa~ 135 may
result m san¢io~, :cremation of this contract for default, and
deb~enr or suagen~ion flora future HUD ~Jsted ctmtracts.
G Reserved.
H_ Reserved.
!.13 Reserved
I. 14 Clean Air and Waler. [Applicable m contracts tn excess of
$lO0=0~b. Because of 24 CFR 85.36(i)(I2) and federal law, the
Design Professional shall comply with ;~pplicable standards.
orders, or requirements issued under ~ection 3(~ of the Clean Air
Act (42 U,S.C ~ 1857h-4 transferred to 42 USC ~ 7607, section
508 of ~he Clean water Act (33 U,5.C~ ~ 1368). Executive Order
t i738~ and Environmental Pro~ection Agency reguNdons (40
CFR part 15), on all contracts, subcontracts, and subgranls of
amumas m uxcc~s of 31C~,OOO.
[orm HUD-flOlS-A {&'~JS)
Pre. acrS editor',3 are OBsolete ¢'a_qe 2 ut 3 ref Handbczaks 7417.1, 7450.1
OCT-ES-200~ 01: EgP FROM:
(]ct ~2~ 02 t0:55a
Ci~ o~ Columbi~
T0:1763706~71 P:@x8
Heights G12-782-2801 p.8
1.15 Energy ~. (c ,.n.~_ Purs~',.', ~<; F,~d~r:d ' -',~"<' < :24
C.FR 85.36(i)( ] 3)) and Fedcr~i i~w, except when workm~ o.
Indian housing authority Pro,eot on ~n Indian rcser~'atioa,
Design Professio~ai si~all comply w~ th~ m~ndamry staadard~
and Fohc~e~ relating to energy efficiency which are con, tamed
· e state energy cen~erv~io~ p)an issued in compiiance w~ih
Energy Policy and Conservation Act (Pub. L. 94-163 codified
42 U,5,C A. ~ 6321 ec seq,i
1.16 Prevailing Wage~. tn accordance w~lh Scent}r) i2 of thc
U.S. Housing Act of t937t~' ~ ~c , t ;~
~.~ ,~.o .... ~4~7~ ~hc Design Frofes-
si~al shall pay not less than the wages prevailing in the iocatity.
a~ dmermi~ed by ot adopted (subsequen~ m a dete~m~naiion under
applicable State or local law) by the Secreta~' of HUD, to
archJteet~, technical engineers, draftsmen, and
ttousmg Authority Comracts. Pursuant to 24 CFR section
905.I 15(b) role Vi ol ~hc Civd Right~ Act of I964 (42 U.S.C.
2000d-200Od-4). which prohibits discrimination on the basis of
race, color or national origin in federally ~isted programs, and
the Fair Housing Act ~42 U.S.C. 3601 3620), which proh~bi=i
discrtmmation based on race, color, religion, sex, aadonai origin.
handicap, or familial siatus in the saie or renta: of housing do not
appiy to Indian Housing Amhorities established by exercise of a
Tribe's powers of seif-goYe~nmcnt.
1.18 ProhiNtion Against Li~ns. ~c D~ign proie~sion~ i~ Prohib-
heal ~rom elating a lien on t~ Owner's w~peny. ~qi~ prohigirio.
shall be placed in alt design professional subconh-act~,