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HomeMy WebLinkAboutContract 1650®l rO, st View 4444 RESERVOIF COLUMBIA HEIGHTS, MN 55421 763.782.1611 FAX 782.0857 WWW. CRESTVIEWCARES.ORG Randy Schumacher- City of Columbia Heights 590'40t~ Avenue NortheaSt Columbia Heights, 55421 Dear Mr.' Schumacher: This letter is written pursuant'to.the submission of our pr~)posal to continue managemeni gervices for Parkview Villa and 4607 Tyler. Crest View Management Services is not requesting an increase in our actual management fee, but rather only for the actual costs related to providing staff to Parkview Villa and 4607 2~ler. The wages and benefits o~the staffwill increaSe, aS their respective wages'and benefits increase. The estimate~d increaSed funding is aS follows: Mileage $200/month Overtime has been averaging 14 hours p~r pay period for maintenance staff to meet the needs of the residents and the building needs. Our recommendation is to add a part time caretaker to help eliminate some of the overtime; This following year will than be used aS an evaluation time-for the overtime that is necessary to meet the needs of the residents who reside at Parkview Villa and 4607 Tyler and the building needs. Wages and be_nefits $140,802 plus overtime of $5,000 if the part time Caretaker is added.- Part time caretaker addition would be $5,000 The summary is aS follows: Mileage $2,400 Wages and benefits $145,802 + $5,000 for part time caretaker = $150,802 Total $153,802 If you have any questions, please feel fi:ce to contact me at 763-782-1645. Thank you. Chief Executive Officer CREST VIEW rS AN EQUAL OPPORTUNITY EMPLOYER - Economic Development Authority Minutes May 15, 2001 Page 3 of 7 Karis told Mrs. Nellermoe that he is willing to meet with the families on Polk Street to get ideas of what style home would be appropriate on the block. He also told Nawrocla' that he will inspect the garage and if it needs to be replaced, Habitat would do so. Ruettimann stated that of the 14 existing Habitat homes in Columbia Heights, only 5 of these were purchased through the City or EDA. He asked if Habitat ho~neowners could buy the mortgage from Habitat due to an income change. Karis stated that in his experience with approximately 350 Habitat homes, it has only happened once, but it is possible. Williams felt that because the EDA had signed the letter of intent in 1996 with Habitat that the Board should honor it. Nawrocki was concerned that there wasn't an amount listed for Habitat to purchase the Polk Street property and what dollar amount the EDA has into the purchase and demolition of the property at this time. Schumacher stated that Habitat would be purchasing the property for one dollar. Fehst explained that we have approximately $35, O00 from Building Inspection funds into the property. With all the questions and comments finished, Ruettimann opened discussion for 440] Quincy Street that would be affected by the sale of the Polk Street property. John Boreen, 4413 Quincy Street NE addressed the Board with his concerns; 1) the pond behind Rainbow has deteriorating walls and is full of weeds, 2) there have been several police raids at 4401 Quincy, and 3) the homes on the west side of Quincy have problems with water and sewer back ups. Ruettimann requested Fehst check into the water and sewer problems. He stated the home is currently rented and when the Habitat home is put into place it should eliminate the police calls. Wyckoff stated Public Works is scheduled to make repairs to the pond sometime this summer. Ruettimann closed the Public Hearing at 8.'04 a.m. MOTION by Ruettimann, second by Peterson, to approve the sale of the property at 3913 Polk Street NE, PIN #36-30-24-34-0105, to Habitat for Humanity; and furthermore; to authorize the President and Executive Director to enter into an agreement for the same. FRIENDLY AMENDMENT TO TILE. MOTION by Ruettimann, second by Peterson, adding the cost of the sale is to be $1.00, provided it is a complete package as laid out in the motion. SECOND FRIENDLY AMENDMENT TO THE. MOTION by Ruettimarm, second by Peterson, that this sale is contingent upon the acquisition for development of 4401 Quincy, that Habitat for Humanity to meet the ordinances and regulations with the City of Columbia Heights on all three houses. Nawrocki expressed his concern that the proposal lacked the necessary detail for consideration and therefore, the property should be put up for public sale. Upon vote: Peterson- aye, Nawrocki-nay, Szurek-aye, Williams-aYe, Wyckoff-nay. 3 ayes, 2 nays. Motion Carried. CREST VIEW MANAGEMENT CONTRACT RENEWAL Schumacher stated that on or about June of 1997 the EDA entered into a Management and Maintenance Agreement with Crest View Corporation that was approved by the U.S. Department of Housing and Urban Development. This agreement was amended in May of 1998 allowing for the extension of the term of the agreement to include the initial timeframe of two years, with three, one-year options that would extend the agreement to a total offive years. The agreement before the Board is for a one-year (third) extension effective June 1, 2001 though June 1, 2002 in the total amount of $140,802, plus Economic Development Authority Minutes May 15, 2001 Page 4 of 7 overtime. Salary and mileage fees are the only increases. He also passed out a spreadsheet, prepared by the Finance Department, showing fees disbursed over the last four years. Nawrocki asked for a breakdown of overtime hours in the last year and why there was a check issued for $19,487.77 this month to Crest View when past months checks were around $12,000. Schumacher stated he had the information on the overtime in his office and he would check with the Finance Department regarding check issued. MOTION by Wyckoff, second by Williams, to approve the one year extension of the Management and Maintenance Services Agreement to June of 2002 with Crest View Corporation, based on their proposal dated May 7, 2001 with the addition of providing a breakdown of the in-house caretakers hours on the monthly statements; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. 'P'R~SIDENTS REPORT Ruettimann recommended the Board take action to move all of the EDA owned properties to the HRA, therefore, giving the EDA an opportunity to go forth with redevelopment projects for the City. The Commissioners had some concerns regarding legal issues and suggested legal counsel look at the documents first. MOTION by Ruettimarm, second by Szurek, to direct staffto have the City Attorney looking into moving all EDA owned properties to the HRA to handle, thereby, giving the EDA the opportunity to go forward with redevelopment in the City. Nawrocki stated there wasn't a need to separate the two commissions (HRA/EDA). There would be problems with staffing, overtime, and the availability of commissioners to attend another meeting during the month. Upon Vote: Peterson-aye, Nawrocki-nay, Williams-aye, Szurek-aye, Wyckoff-aye. 4 ayes, 1 nay. Motion Carried. COMMUNITY DEVELOPMENT DEPARTMENT STAFFING UPDATE Schumacher reported the following changes in staffing; 0 Kathy Pepin has taken a position with the City of Coon Rapids. Her last day will be Thursday, May 17h. We have borrowed temporary staffing from the Assessing Department until the position is filled, and 2) Mel Collova has been on a 4 hour a day medical leave the past month due to a car accident. Fehst introduced Mark Nagel to the Board. Nagel will be working in the Community Development Department on apart time basis. He has previous experience as the City Manager in Anoka, and the Housing & Redevelopment Authority Director for Scott County. PARKVIEW VILLA PA SYSTEM REWIRING STATUS Schumacher stated he contacted Fire Chief, Charlie Thompson, in regards to the potential use of the Parkview Villa Fire Alarm for paging purposes. Thompson recommended that the fire alarm system at Parkview Villa not be used for general-purpose pagingfor the following reasons; 1) The MUFC Code says "Afire alarm system shall not be used for any purposes other than fire warning unless approved; 2) Parkview Villa staff felt that the building would become more of an institution and that this matter should be discussed at a resident council meeting, 3) people making the page must have access to a key for the fire alarm panel because the microphone is in a locked compartment, 4) some residents placed cardboard in front of the speaker system in their apartment in past years because the volume on the fire alarm was too loud, and 5) using the fire alarm system for general paging would expose several people to potential legal liability if the alarm system failed to operate properly after a paging announcement